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HomeMy WebLinkAboutResolution No. 1965-19 MICROFILMED '`.. 4-10-80 RESOLUTION NO.65- /9 ` A RESOLUTION APPROVING THE RULES OF 43-% s I PROCEDURE OF THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED by the City County of the City of Cape Canaveral, Florida, that: SECTION 1. The Rules of Procedure of the Recreation Board of the City of Cape Canaveral which is attached hereto and by this reference made a part hereof are hereby adopted and approved. SECTION 2. This resolution shall become effective immediately upon its adoption. ADOPTED by the City Council of the City of Cape Canaveral, Florida, on this , nA, day of March, 1964. zP' L46 G114d/lV�"��1; } 44011P • � .�,., ayor 01q"r ��4 ° 44. 1,.r�� t. 0011"nt Pp ' A r:, -444' to for.. A - or ey f r (5:) (:;:) MICROFILMED 4-10-80 RULES OF PROCEDURE OF THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA. ARTICLE I This organization shall be known as the CAPE CANAVERAL RECREATION BOARD. ARTICLE II Membership 1. Each member shall serve for two years without pay or no gratuities. 2. The Chairman of the Board, Chairman Pro-tem, Secretary, and Treasurer will be elected annually by the members of the Board upon the second Monday of November. New applicants for membership must be by a majority vote approved by existing Board members before recommendation is made to the City Council for appointment. 3. The officers of the Board shall be a Chairman, Chairman Pro-tem, Treasurer and Secretary. Each officer shall hold office for One year ., from the date, of appointment or until his successor has been duly elected. Councilmai' s Role 1. Council Member in charge of Parks and Recreation is an exofficio member of the Board as well as advisor. He will not have voting rights, 2. Any member missing three consecutive meetings, or 50% of the meetings in a 90 day period without due notification to the Board may be automatically dropped from the Board with Council approval. Amendments 1. These Rules of Procedure may be amended by two- thirds vote of the appointed board members at any official meeting upon Council approval. ARTICLE III Board Objectives The objectives of this Board shall be: 1. To provide a well rounded, coordinated recreation CD MICROFILMED a 4-10-80 program and facilities for citizens of the City of Cape Canaveral. 2. To serve as a coordinator and advisory group for all recreation programs and facilities utilized in the City of Cape Canaveral. 3. To advise, coordinate, organize and work with all recreation groups in the City of Cape Canaveral. 4. To plan and recommend measures for maximum development and utilization of existing and future recreational facilities. 5'. To develop long range plans for Cape Canaveral recreational programs and facilities. 6. To develop and recommend standards for recreation programs to the City Council and to officially organize City of Cape Canaveral recreation groups. 7. To plan in conjunction with Brevard County Recreation Board and/or any of its districts officially organized Cape Canaveral recreation groups for recreational sites to provide for future population and to recommend plans for thedevelopment and utilization of such sites. 8. To keep citizens of Cape Canaveral informed of all facts of plans and programs. 9. To submit a written report quarterly to the City Council prior to the quarterly review of the City budget, or at such intervals as may be established. 10. This written report shall be placed on the agenda to be read at the first regular public meeting. ARTICLE IV Meetings 1. All meetings of theBoard shall be open to interested parties. The Board Secretary shall keep accurate • minutes of all Board meetings. Regular meetings shall be held at least once each month, on the second Monday of each month4 The Board may hold special or emergency meetings as called by the Chairman, however, each member of the Board shall be entitled to at least 1 days notice of any special meeting of the Board. C9 MICROFILMED L--) 4-10-80 Authority 1. The Board shall have the authority, power and responsibility for all public recreational facilities, equipment and activities within the City of Cape Canaveral. The Board shall have the power, authority and responsibilities to make rules and regulations affecting these facilities and activities. Such rules and regulations are subject to review and approval by the City Council. The Board, subject to the approval of the City Council may spend for the purpose described herein, monies which have or will be budgeted to them. 2.' No member of the Board either directly or indirectly shall have a vested or monetary interest in any matter requiring a Board decision or expenditure of Board funds. 3. The Board must have a quorum (majority) present to transact any business at any regular or special meeting. Each and every action taken and every decision rendered must be approved by at least a majority of members present at the meeting. ARTICLE V Duties of Officers 1. The duties of the officers shall be common to the office held. 2. The Chairman of the Board shall act as presiding officer of the Board. 3. The Chairman Pro-tem of the Board shall act for the 'Chairman during his or her absence. 4. The secretary will be responsible for keeping an accurate record of the business of the organization and for notifiaction of all meetings to those who should receive it. He or she shall perform other duties referred to him or her from time to time by Chairman. 5. In all meetings of the Board, "Roberts Rules of Order" , shall apply, Jv MICROFILMED 4-10-80 6. No salary is authorized or contemplated for Board members. All members shall serve on the Board. as an expression of public service and dedication. 7. Bids received for services, equipment or facilities shall be evaluated, weighed and recommendations for award will be forwarded to the Council. 8. The secretary shall prepare necessary press releases and shall secure the approval of the Chairman before the release is made to the press. All press releases on recreation plans, projects, rules, regulations, facilities, expenditures of funds, etc., , on matters bearing on the responsibility and/or authority of this board shall be in accordance with these Rules of Procedure and Ordinances of the City of Cape Canaveral. 9. This Board shall at least once yearly or as agreed by the Board inform the population through local news media of its plans, projects, and activities agenda for the following fiscal year. 10. The Board shall: (a) Perform all acts necessary to acquire and develop recreational areas and conduct programs in such areas, (b) Make contracts and leases for facilities and services approved by the City Council, (c) Establish personnel and employment standards, (d) Contract for professional outside assistance if required through the City Council, (e) Prepare and submit an annual budget based on annual appropriations, (f) Accept gifts, donations and subsidies, (g) The Board shall have the power to improve, to drain, to plant and to erect such buildings as may be needed (within budgetary appropriations) , (h) The term "recreational area" includes all parks, squares and areas of land within the management MICROFILMED 0 4-10-80 of the Board; all buildings, structures, improvements, seats, tables, benches, fountains, boats, floats, walks, drives, roads, trees, plants, herbages, flowers, animals, and all things thereon and enclosures of the same and all shade trees on streets or thoroughfares, resting places, watering stations,, playgrounds, parade grounds and the like, All subject to Council approval.