HomeMy WebLinkAboutPacket4-24-12CITY OF
APE CANAVERAL
City of a : e Canaver
CULTURE AND LEISURE SERVICES
ADVISORY BOARD MEETING
CAPE CANAVERAL LIBRARY MEETING ROOM
201 POLK AVENUE, WEST ENTRANCE
TUESDAY, APRIL 24, 2012
5:30 PM
AGENDA
CALL TO ORDER:
APPROVAL:
1, Culture and Leisure Services Board Meeting Minutes January 24, 2012.
DIRECTORS REPORT:
2. February and March
DISCUSSION:
3. City's 50th Anniversary
REPORTS: NEW/OLD BUSINESS
4. Board Members
5. Audience
ADJOURNMENT:
If any person decides to appeal any decision made by the Recreation Board with respect to any matter considered at this meeting,
he/she will need a record of the proceedings, and for such purpose he/she may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105).
*This meeting may include the attendance of one (1) or more members of the Cape Canaveral City Council who may or may not
participate in Board discussions held at this public meeting.
105 Polk Avenue Post Office Box 326 Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 Fax: (321) 868-1248
;vww.ciryofcapecanaveral.org email: ccapecanaveral@cfl.rr.com
50th CITY ANNIVERSARY COMMITTEE MEETING
MONDAY, APRIL 2, 2012
Dates of the Three Hallmark Events were finalized:
(1) "Kick -Off' in conjunction with Space Coast Music Festival, Saturday, September 29
2012, noon-10 pm. Robert & Todd reported that this will be a CITY hosted event this
year and Capeview Elementary was selected as the beneficiary (to purchase instruments
for its Music Program). Draft flyer was distributed together with several bands that are
booked/unavailable as well as available headliners & costs.
Earth Awareness/Jack Link are working with TDC to obtain funding for advertising
costs.
Committee consensus to request that Robert contact Earth Awareness/Jack Link and
request they do additional research regarding a headliner act. The Committee wants to
broaden. its choices and is looking for name recognition.
(2) Southern Style BBQ in conjunction with Spring Festival/Car Show, Saturday, March 23,
2013, noon-4 pm. Kim will contact Waste Pro regarding a co -host opportunity.
Ray shared with members that he was developing a Heritage Day event and would be
working to secure corporate sponsors (Florida Heritage Month is celebrated annually
between March 15 and April 15) and asked for member feedback.
Committee consensus to incorporate Heritage Day activities into the Spring Festival/Car
Show event. Official name of event TBD, but will include "Heritage" in the title. (Ray will
take the lead; he requested copies of the oral history CD.)
(3) Foinial Reception held prior to the May 2013 City Council Meeting. Committee will
finalize details as event draws closer.
Limited Edition Commemorative Memorabilia & Bud2et:
Kim summarized how commemorative memorabilia would be displayed at City facilities and
would be available to the public for a $5/item donation (only City Hall will accept donations).
Committee approved artwork for (500) commemorative tote bags (Kim will place order).
Costs to date: $4,444; City will recoup a large % of costs with "sale" of items.
T-Shirts: Robert will take the lead.. Committee consensus to charge $5 each for youth shirts and
$10 each for adult shirts; will be ordered after Committee has selected winning piece of artwork
from participating schools— deadline for submittal is 5/18/2012. (Audi will contact schools with
gentle reminder).
Press Coverage/Advertising:
Committee consensus: Begin campaign 9/1/2012.
Commemorative Calendar:
Committee consensus to contact only storefront businesses along Astronaut Blvd. and N.
Atlantic Avenue (Todd will pullthese businesses out of spreadsheet).
Committee consensus to include a letter to businesses with the B'.FR mailing in May/June.
Businesses wishing to participate can provide picture of their business/logo/photo of owners by
7/15/2012 — anything that will get their name "out there". Businesses will receive
complimentary calendars; calendars will be available to the public for a "donation" of $5.00
(Kim will prepare draft letter and e-mail to members for review).
incorporation of Florida Wildflowers/State's 500th Anniversary into City's 50th Anniversary, Ray
Osborne:
Ray sought input from members. Brief discussion followed on possible locations to plant
Wildflowers (portions of City's parks, IBM lot and depressed properties) to help "spruce up" the
City for its 50`h Anniversary; Ray mentioned that Council Member Petsos had expressed an
interest in this program. NO COMMITTEE ACTION was taken at meeting. (Ray will provide
members with dates of upcoming Wildflower Workshops at Cape Canaveral Library).
Parade Recommendation by Mayor Pro Tem Walsh:
Fran presented the issues/challenges involved when the formerly named Recreation Depai t'tient
hosted the City's Patriot's Day Parade. The event was discontinued in the late 90's due to lack
of business sponsors, inability to secure a band; lack of entries and resident participation, high
cost to rent convertibles; amount of Staff time involved).
Committee consensus to not pursue Parade -ecommendation as the logistics do not support a
parade and the need for members to focus on ensuring the success of the three Hallmark events
as well as the entire 9 month Campaign.
Committee's Proposal for Presentation at 4/24 Culture & Leisure Services Board Meeting:
Robert will prepare the agenda item; Kim will present proposal. to the Board.. If available,
Committee members will attend Board meeting.