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HomeMy WebLinkAboutMinutes 11-27-78CAPE CANAVERAL RECREATION BOARD - MINUTES, NOV. 1978 MEETING. The meeting was convened, 29, November, 1978 at the Cape Canaveral Recreation Complex at 7:30 P.M. In attendance were: Board Members Mrs. Butler (Acted as Chairperson), Mr. Mare, Mr. Rhame, Mr. Welton, Also attending were Mr. Murphy and Mrs. Hanson. The minutes from the 25, October, 1978 meeting were read and approved. Mr. Welton initiated the motion and Mr. Mare seconded. Vote was unanimous. The Directors Report was presented by Mrs. Hanson which highlighted: 1. Completion of the basketball court rework and its return to full service. Note: Mr. Rhame commented on. failure of lights to work. Mrs. Hanson accepted item to review and correct if required. 2. Removal of the old concession stand at the ballpark by the Street Department. 3. Formation of the Cape Canaveral Shuffleboard Club. 4. Plans for the third Anniversary Celebration tourna- ments on Dec. 15, 16 and 17, 1978. In addition to the written report, Mrs. Hanson also commented that a new maintenance employee had been hired to perform part time tasks at the Recreation Complex. Mrs. Hanson also updated the board on the city's status of finalizing the acquisition of the block of land east of City Hall. The papers have been processed by Mr. Scott's office and sent to FPL in Miami. Mr. Murphy accepted an item to have the City contact FPL and request that the overhead power line be buried below its present location. Mrs, Hanson also commented that the ballpark parking lot was now ready/lforblacktop. Mr. Welton commented that this should be done prior to mid Feb. Mr. Murphy accepted an item to have the City let a contract for. accomplishment. -1- Unfinished Business: - Reservation System. Mrs. Hanson briefed the board on the status of the experimental reser- vation system over the past several months. The system has been beneficial in promoting "Ladder Play" and has been accepted as beneficial by a very large majority of the Complex users, although Mrs. Hanson acknowledges a very, very small amount of negative comment. After board discussion, Mr. Welton moved that for the next several months, the system be revised to allow "Back to Back" reservations for tennis and that racquetball and shuffleboard continue as is. Mr. Mare.secon-- ded, all voted for motion. The board continues to struggle with the "No Show" problem which has been an off —shoot of the reservation experiment. No progress was made on this issue. Unfinished Business - Fees: - Mr. Welton recapped the fee discussion from the September and October meetings. During the discussions, it appeared that the board favors the switch to the Prime/Non-prime time concept advanced by Mr. Meilleur in October. The board also appeared to favor the use of monitary incentives to encourage resident usage and discourage non-resident usage of the complex's facilities in areas where peakutilization is being realized. Mr. Welton accepted an action to prepare in advance, written motion to be used to vote onduring the December meeting, This would. allow Council action during Januarys 1979. New Business - Emphasis on Sports Mr.. Mare commented. on the amount of time being expended by the board on racquet- ball as compared to other recreation complex sports and other board responsibilities. Mr. Mare also commented on the lack of usage and monitary return being achieved from the shuffleboard area and a desire to increase each. As a recommendation, Mr. Mare noted the area might be used for a type of golf instructional clinic which might attract the interest of citizens. Mr. Welton recapped Mrs. Hanson's -2- comments on progress with the senior citizens shuffleboard activity from her directors report and Recreation Complex Commitments in that area through next April. Mrs. Hanson accepted an item to research costs, equipment availability and prototype programs in the golf cline area for future consideration. Mr. Mare will also do additional research on this type of program. New Business - Christmas Closing: - Mrs. Hanson noted that the 1977 Christmas Day income from the complex was only $12.55. She stated that while she had a volunteer to work the open hours of 3:00 P.M. to 10:00 P.M., on both Christmas and New Year's Day, she questioned whether the complex should be open. The board reviewed previous precedence in this area and the first year's experience where people broke into the complex to use the facilities and instructed Mrs. Hanson to open the complex as has been the practice in the past. Note: The complex will be closed at 3:00 P.M. for both Christmas Eve and New Year's Eve, not opening until 3:00 P.M. Christmas and New Year's Day. New Business - Election: - Mr. Welton made a motion that election of new officers be postponed until December, when it was hoped more board members could be present. Mr. Mare seconded, all in favor of the motion. Discussion Items. :i— Mrs. Hanson advised the board that a New Youth Soccer League was using the senior league baseball field several times a week, Mrs. Hanson noted the league appeared it would continue in future years. Mr. Welton commented that if the need exists in the next years, the recreation budget should include goal posts and any other things which would help promote this activity. -3- 2. Mrs. Hanson advised that she would be requesting an agenda item for consideration of a tennis "hitting wall" recommended for warming -up and instruct- ional use by the tennis instructor, for the December meeting. 3. Mrs, Hanson advised she would utilize approxi- mately $75.00 from the publicity budget for pictures during the third Anniversary Tournament. Meeting was adjourned at approximately 10:00 P.M. Carl K. Welton Acting for the Secretary -4-