HomeMy WebLinkAboutMinutes 01-10-1989 MINUTES
CAPE CANAVERAL LIBRARY BOARD •
JANUARY 10, 1989
I. CALL TO ORDER:
The meeting was called to order at 2:06 p.m. by Chairman Grady.
Board Members present were: Chairman Grady, Mrs. Butte and Mrs. Coff.
Also present were: Mrs. Escapa, Library Director; Mr. Nicholas, C.C.
City Manager and Mrs. Stewart, County Library Services Director.
Mrs. Dolan and Mrs. Stenglein.were unable to attend.
II. MINUTES:
The minutes of the December 20, 1988 meeting were received and read by the
Board menbers present. A motion was made by Mrs. Butte that the minutes of
the December 20, 1988 meeting be accepted as submitted. Second by Mrs. Goff.
Motion passed unanimously.
III. DIRECTOR'S REPORT:
A. Monthly Statistical Review: Each member received a copy of the M.S.R.
for the month of December 1988. Mrs. Escapa reported that she is not
happy with the loss in circulation this month, but that she will be
working on improving the circulation.
B. Activities and Events: Mrs. Escapa reported the following:
Dec. 20 Barbara Sims attented Crime Prevention workshop
at Cocoa Beach Library,
Dec. 22 Mrs. Escapa went to Mrs. Stewart's office to plan
organization of moving to the new building and the
arrangement of the library equipment.
Jan. 5 Mrs. Escapa sent a job requisition for Librarian I
to Mrs. Schweinsberg. The tentative date the new
employee is needed is February 1, 1989.
Jan 6 Mrs. Escapa ordered signage frau Brevard Plactics.
She requested a purchase order for 6 black-out blinds for
the meeting roan;, 2 verticals w/valances and a mini—
blind for the Director's office and 2 verticals w/
valances for the Children's roan.
Jan. 9 Mrs. Escapa met with John Burgess and Mrs. Stewart
to discuss shelving arrangements. The delivery of
the shelving was promised for January 10th.
C. C. Library Board MINUTES Jan. 10 '89/p.2.
C. New Books: Mrs. Escapa reported to the board that the County has made
available the amount of $10,000.00 to order new books as soon as possible.
Chairman Grady and the Board thanked Mrs. Stewart and the County.
D. Library Supplies: The needed materials for the new library have been
ordered such as: clocks, trash cans, cleaning supplies, periodical
binders, mobiles for the Children's roan; etc.
E. Collection Inventory: Mrs. Escapa informed us that the inventory has
been done. We have approximate figures that will help us move and set
the collection at the new building.
III. NEW LIBRARY BUILDING DEVELOPMENTS:
AND
IV. LIBRARY SERVICES DIRECTOR'S REPOT:
These two agendas were combined during the meeting.
Mrs. Stewart told the board that 15,000 pounds of shelving will be delivered
and installed. The arrival date was promised for today. It will take a few
days for installation. She also reported that the plan is to close the
library on January 23rd, with the actual closing being Saturday evening the
21st of January. Mrs. Stewart asked for approval from the board for a two
week closing to accapplish the move.
The discussion moved to the Grand Opening. Mrs. Butte suggested a tentative -
Grand Opening date of the first weekend in March; giving us, time to be in the
building a while and having time to straighten things out. A Saturday the
4th of March was discussed.
Mrs. Butte mode a motion for March 4, 1989 to be the date of the Grand Opening
at 10 a.m. Mrs. Goff seconded the notion. The motion passed unanimously.
Mr. Nicholas suggested using the same brochure format as was used at the Port
St. John Library grand Opening. Mr. Nicholas and Mr. Grady will get together
on it and the Board will take up the format and guest list at the next
meeting.
Mrs. Stewart reported that the public will be made aware of the closing by
signs at the door and book drpp areas of the present building. She said
that their books ihay be returned at the book drop of the new building or
at another bibrary, but that the public will not be allowed into the new
building until the move is completed, which will hopefully be the 4th of
February. The flyers will also be distributed at other locations in the
City.
Mrs. Stewart informed the Board that, with Leo's approval, they will be
re-arranging the furniture a little more than called for in the plans.
We are going to be using some of the furniture and shelving earmarked for the
expansion in the new Reference section.and will be arranging the shelving
for better visability.
Mrs. Stewart suggested that since we are getting a new Children's Librarian
we should consider new or additional hours for the library. The library
is presently open 482 hours per week. Chairman Grady asked Mrs. Stewart
what the duties of the new Children's Librarian would be. Mrs. Stewart
° C.C. Library Board MINUTES Jan. 10 '89/p.3.
responded that the new person will be another professionall.ltbrarian who has
experience with Children's and Reference books, not a children's librarian.
She advised us that Children's Librarians are very hard to find right now
and she stressed that we want a second-in-command who can step in and do
children's and reference work and who will be here at anytime Isabelle is
not. This way we'll always have a professional librarian on hand.
VI. NEW BUSINESS:
A. Library hours schedule: Chairman Grady asked the Board and the Directors
what age group of children we would be targeting with the change in hours.
The older children, needing reference materials were the group,°nae felt
we should concentrate on. Mr. Nicholas suggested we balance our opening
hours with those of Cocoa Beach Library so the students would have access
during the evenings. Mrs. Stewart suggested the library be open late
two nights a week. According to the staff, Monday's from 7-8 are busy'
8-9 is slow. Staying open only until 8 p.m. two nights a week instead
of until 9 p.m. one night a week was discussed. Mrs. Butte cemented
that we may find patrons caning different hours at the new library's
location than they did at the old library. Days for late openthng were
discussed. Friday and Saturday nights were ruled out, but all day
Saturday was discussed, the hours being either from 9-5 or 10-5.
Mrs. Goff suggested being open later two nights a week. Mrs. Stewart
proposed to the board the following hours of operation:
The. & Thu. 9 - 8
Mon, Wed, Fri & Sat. 9 - 5
Mrs. Stewart suggested we try these hours for at least six twuths to see
how the patrons respond to the schedule.
B. Past board member recognition: Chairman Grady felt that Elaine Sheridan
should be recognized for all of her contributions to the library and it's
board. Unfortunately hhe left before we were able to properly thank her
and he felt we should do something at this time. Mrs. Butte suggested
a Certificate for mailing if we have her new address. Mr. Grady said
he did have her address. Mrs. Butte moved that the Board send a Certif-
icate of Recognition to Elaine Sheridan. Chairman Grady seconded the
motion. The motion passed unanimously.
Mrs. Stewart advised the Board that when County Board Members resign or
retire a book is placed in the library in honor of that individual. The
book is one of the subject matter of the leaving nernbers,:choice. The
County has set the limit of a $15. book, which is actually a $25. book
with the discount. Mrs. Butte moved that the board accept Mrs. Stewart's
suggestion and limit it to $15.,:iat this time. Second by Chairman Grady.
Motion passed unanimously.
VII. ANNOUNCEMENTS:
Chairman Grady announced the next County Library Board meeting will be Jan.
12th at the Cocoa Library at 7:30 p.m. The next Cape Canaveral Library
Board meeting will be February 14th at 2 p.m. Chairman Grady asked if there
was any other business. Mr. Nicholas asked if the Board wanted to address
the alternate Board member applications. -
C. C. Library Board MINIMS Jan. 10'89/p.4.
Chairman Grady announced for the record that he did call Jerre Vogt and left a
message, but did not get a return call. He will call again and invite him or
her to the next meeting. There is another applicant to be considered. Chair-
man Grady read the application to the Board. She appeared to be only a winter
resident, which is a concern. She will be invited to the next meeting.
Chairman Grady again thanked Mrs. Stewart for the money for books and all of
her help in the move to the new building.
VIII. ADJOURN:
There being no further business, the meeting was adjourned by Chairman Grady at
3:20 p.m.
Respectfully submitted, Attested,
Dianna L. Dolan, Secretary Tim Grady, Chairman