HomeMy WebLinkAboutMinutes 03-08-1988 MINUTES
CAPE CANAVERAL LIBRARY BOARD
MARCH 8, 1988
I. CALL TO ORDER:
The meeting was called to order by Chairman Grady at 2:05 p.m.
Board Members present were: Chairman Grady, Vice Chairman Stanbrough, Ms Greer,
Secretary, Mrs. Goff and Mrs. Sheridan.
Also present: Mrs. Stontbrook, Director and Mr. Nicholas, :C.C. City Manager.
Mrs. Butte phoned she would be absent.
II. APPROVAL OF MINUTES:
The minutes were read by Secretary Greer. Mr. Stanbrough moved the minutes be
accepted as read. Second by Mrs. Goff. The minutes were approved unanimously.
Mrs. Goff and the board commended Ms Greer for the good job being done on the
minutes. Chairman Grady requested this thank you be placed in the minutes.
III. DIRECTORS REPORT:
A. Monthly Statistical Review: Mrs. Stonebrook gave all the members copies
of the M.S.R. and Program Review for the month of February 1988. Also
included in the package were the Brevard County Library Statistics for
December 1987 and January 1988. She noted that our libraries percentage
of loss went down considerably, reference transactions went up again last
month and that there was an increase in library activity.
B. Telefax: Mrs. Stonebrook reported that Cocoa and Palm Bay Libraries have
had a trial period with Omnifax. They were reported to work well. Cocoa
filled approximately 40 requests in the week. The next trial period will
be held simultaneously. Cocoa Beach Library will use Cannon; Melbourne will
use Pitney-Bowes; North Brevard Library will use Minolta and the Library
Systems Office will use Cannon. She did not volunteer our library because
we do not have a dedicated phone line.
C. On-Line Committee: Mrs. Stonebrook read the committeerecommendations to
the board as they will be presented to the County. She reported thht the
primary objectives of automating are: 1) Increased public access; 2)
Allowing patrons to browse the holding of all county libraries; 3) Keyword
access; 4) Easier access for the handicapped- 5)-Access from hone/business
computers; 6) Encourage resource sharing and speeding up intralibrary loans;
7) Providing more information than the card catalog currently gives; 8)
Prints hard copies of biography information, also eliminates tying up
terminals by patrons. She informed us that Eyring Library Systems will
hold a demonstration at the Merritt Isle Library on March 24 and all board
members are invited to attend.
CC Library Board Minutes March 8, 1988/p.2.
D. IBM Wheelwriter Typewriter and Stand: Mrs. Stonebrook informed us that the
typewriter and stand are in and that both Barbara and Joan have had
orientation. Joan has started practical use.
E. Laser-Scanner: Mrs. Stonebrook reported that the scanner was installed on
March 7th and that she had hoped the board would receive a demonstration at
this meeting; however, the computer was down.
F. Best-Sellers Report: Mrs. Stonebrook told the board that a committee had
been formed to try to work out a solution to making sure copies of Best
Sellers were available to patrons who do not reserve such books. The
committees recomendations were that there be a browsing shelf for each
library with a start up of 16 Best Sellers for each library. Each month
the library director will select 5 new titles from a provided list. The
books will be bought out of the library systems account. Check out will
be 7 days with no reserves or renewals. Only one library book per patron
per check-out.
G. Residency Requirements: Because this area has a great many temporary
residents, a committee met to look into the requirements for library check-
out. The committee recommended the following:
- leaving Adult requirements unchanged for residents.
- establishing a temporary card catagory with a 6 no. card requiring:
a. ..identification with an out-of-area..address
b. a lease, phone or utility bill, check book or rent receipt
c. a $15.00 charge per year for non-resident card
- juveniles will be given applications to take home for their parents
signature and identification.
Mr. Stanbrough recommended the use of Social Security numbers as a control
when the county wide computer is in operation. Mrs. Stonebrook said she
would mention his suggestion to the County Library Director.
H. Surplus fund: Mrs. Stonebrook reported that by Friday, March 11, she will
have allocated the monies for books from the Surplus Fund.
I. Staff Participation: Barbara has been selected to serve on the countywide
Employee Advisory committee for the next 6 months. She attended her first
meeting on February 25th,
Mrs. Stonebrook attended Assertiveness Training for Managers/Supervisors at
the University of Central Florida's Life-long Learning Bldg. at BCC in Cocoa
on Feb. 10th. On February 12 she attended a safety meeting to review the
Right to Know Law, which is about hazards in the workplace. On the 11th
and 16th of February both she and Barbara attended separate sessions dealing
with backproblems. hhs. Stonebrook reported that on February 10 she
attended an all day workshop for Florida's 1988 Children's Summer Library
Program at Daytona's Children's Library & Discovery Center. She traveled
to Jacksonville on the 1st and 2nd of March to Munford Library Books and
selected children's books and a few large print and adult books. On the
4th she attended the Library Directors meeting where there was a drawing
to go to FLA in Miami, three Directors were allowed to go and her name was
drawn.
Mrs. Stonebrook and Mrs. Sheridan attended a workshop on February 18, 1988
for Friends and Trustees in Daytona. Mrs. Sheridan brought back brochures
CC Library Board Minutes March 8, 1988/p.3.
and materials from the workshop. Mrs. Sheridan reported to the board
that the main part of the workshop was a lecture on Fund Raising:Strategfy
by Bud Winfield of Atlanta. The main points of his lecture were:
— Research consumers for their areas of interest and possible
participation.
— KISS APPROACH — keep it simple and stupid.
— 90'L of money is donated by individuals, even though it may be
through their business. Those people will give more if they
are approached bysomeone they know.
—,Staff should never solicit — people consider them to have a
self—serving purpose.
— THREE TYPES OF FUNDING CAMPAIGNS:
1. Capital — foundations
2. Annual — businesses
3. Endowments — wills
Choose the type of donor you have and showhim how your campaign
matches his ideas. Use an upbeat approach — "Money is given
where money already is".
— Divide Campaign into 3 Phases:
1. Big Money Donors — by personal approach. They should
give you 60'/ of your goal.
2. Middle Donors— contact those frau whom you expect a
moderate gift.
3. Mail Campaign — to pick up small gifts. This is the
least cost effective phase.
— It is important to have a strong Chairman.
— Goals for the uses of the money should be specific.
— Special Event Activities are a waste of time because of over—
head. They are good for recruiting new members, buy type of
activities prospective members would be interested in must be
researched.
— Telephone polls are the best way of researching your community.
There was varied discussion after Mrs. Sheridan finished as to how the
board could implement some of this information.
Discussions: After Mrs. Stonebrook's Directors Report.-the following
questions were brought up by members of the board:
Mrs Stanbrough inquired as to whether there was a charge for the usage
of cassettes. Mrs. Stonebrook responded there was no charge except if
the cassettes are overdue:.
Mr. Stanbrough questioned the Board's function as to our recommendations to
the City Council since their new policy of not accepting recommendations
for new Board members. Mr. Nicholas advised the Pard to continue to
send our recommendations to the Council. It is the Councils prerogative
to accept a recommendation.
Mrs. Goff asked if there would be materials we won't be able to use
when we move and how we would dispose of them. 3r_. Nicholas responded
thatethose materials could be sold or transferred to other city or county
departments depending on their ownership.
CC Library Board Minutes March 8, 1988/p.4.
IV. NEW LIBRARY BUILDING DEVELOPMENTS:
Mr. Nicholas reported that the bids for the library construction have been
received and opened. The bid was awarded to G & S Contractors out of Melbourne.
They were the second lowest bid in the first round. The actual contract has
not been signed as of this date. Completion will be within 150 days of the
signing of the contract,
V. ANNOUNCEMENTS:
Mrs. Stonebrook corrected the Agenda to state that the next County Library Board
Meeting will be March 10, 1988 at the Micco, not Cocoa, Public Library at 7:30 p.m.
The next Cape Canaveral Library Board Meeting will be April 19, 1988 at 2 p.m.
VI ADJOURN:
There being no further business, Mr. Stanbrough moved the meeting be adjourned.
Second by Mrs. Goff. The meeting was adjourned at 3:05 p.m.
Respectfully submitted, Attested,
Dianna L. Greer, Secretary Tim Grady, Chairman