HomeMy WebLinkAboutMinutes 09-13-1988 MINUTES
CAPE CANAVERAL LIBRARY BOARD
SEPTEMBER 13, 1988
I. CALL TO ORDER:
The meeting was called to order at 2:10 p.m. by Chairman Grady.
Board Members present were: Chairman Grady, Mrs. Dolan, Secretary; Mrs. Goff,
Mrs. Sheridan and Mrs. Stenglein.
Also present were: Mrs. Escappa, Director and Mr. Nicholas, C. C. City Manager.
Mrs. Butte was unable to attend due to a doctors appointment and Mr. Stanbrough
is ill.
II. MINUTES:
The minutes were read,by Mrs. Dolan. Correction to the minutes were a typo under
Directors Report — Activities and Events and under New Library Building Developments
it should read that the Beaufitication Board will be doing additional landscaping.
The minutes were approved as corrected.
III. DIRECTORS REPORT:
A. Monthly Statistical Review: Mrs. Escappa gave the nembers copies of the M.S.R.
for the month of August. She noted a 36% increase over the previous year and
a 13% increase in new borrowers. She also reported that she will begin using
the revised report form in October.
B! Activities and Events: Mrs. Escappa reported that she has spent most of her
time working with the staff, patrons and getting acquainted with the Cape
Canaveral community. She canplimented the staff on the good job they were
doing and on their helpfulness to her in getting acquainted with the library.
1. Mrs. Escappa reported that She has ordered 40 additional videos
from Ingram and the foam inserts for the VHS jackets.
2. She also ordered materials for the 1989 Sumer Library Program
"The Great American Parade", from Florida State University.
3. August 12, Mrs. Escappa attended a Library Director's meeting at
Cocoa Public Library.
4. August 17, Arleene Barton from Brevard County personnel office did
a job audit, not a job evaluation, on Barbara Sins, Library Asst. I.,
and Joan Salamon, Library Aide. They have been working on this
library study to correct classification of library personnel. She
indicated that they were taking into consideration that we are a
small library. Chairman Grady asked when the audit will be completed
and what happens when the results care in. Mrs. Escappa informed us
that the audit was complete and the result should be a pay scale
increase.
C.C. LIBRARY BOARD MINUTES Sept. 13/p.2.
5. August 26, Library Director's meeting at North Brevard. While she
was there she prepared materials for the Children's programs using
the Ellison Letter Machin. Mrs. Escappa explained that the Ellison
Letter Machine consists of dyes that step out shapes, letters and
saves alot of time. Mrs. Stewart bought four of these machines and
they are at different locations. We use the machine at North Brevard
Public Library and share it with Port St. John. The shapes and letters
are used on Poster and Bulletin Board and can be felt or construction
paper. Mrs. Escappa had some of the. cut-outs with her to show the
board members.
6. September 8th Mrs. Escappa attended a Children's Librarian meeting
at Cocoa Public Library. Brevard County Library Board Meeting at
Satellite Beach. They are considering two locations for relocation::
the Regency Bldg., 2275 So. Patrick Dr. and the Indian Barbour
Treatment Plant on Tarnhawk Dr.
7. August 30th she checked books at the Library System's office. She
•
checked on the book processing of surplus funded books. This is
helpful in preparing the budget.
8. September 9th, Mrs. Escappa attended the Library Director's meeting
at Cocoa Library.
C. On-line System: The Request For Proposal (RFP) will be presented at the
commission meeting on Sept. 13th, today. This committee was corrmended for the
excellent job done. Directors have discussed the purchase of Bibliophile or
Utlas CD-CATSS for retrospective conversion of the card catalog.
D. Uncollectable Accounts Receivable FY 86-87: Nhs. Escappa reported that we
collected $1800 out of $2300 in fines and fees frau 127 items, which represents
a 75% rate. Mrs. Stewart commended the staff on such a good job of collection.
E. Storytime: Storytine for 3 years and older will be offered Wednesdays at
10:00 a.m. It begins on September 14th. Mts. Escappa had signs distributed
throughout the City (i.e. Laundromat, Post Office, stores, Recreation Dept.
and notification to Florida TODAY and the Orlando Sentinel).
F. Library Card Campaign Continues: The American Library Association designated
National Library Card Signup Month in September and will continue through
the "Year of the Young Reader" in 1989. Three posters were made titled "The
Best Gift You'll Ever Give - A Library Card". These were posted at City
Hall, Recreation Center and Cape View Elementary School. Ttaenty one new cards
were issued at our library last week.
G. Video Loan Policy & Procedure: The policy and procedure has been revised and
the recommendations were sent of Mrs. Stewart. There was discussion among
the Board as to whether the jackets for the video cassettes needed to have
micro chips for theft control. Since the cassettes themselves are out of the
reach of patrons, this is not necessary.
H. Disaster Preparedness: Mrs. Escappa reported to the Board that Mrs. Stewart
is working on questions the committee presented.
I. State Aid: Brevard County State Aid was increased over 103% for the fiscal
year 1989. We received $316,961 last year and estimate $639,737 for 1989.
C.C. LIBRARY ARD MINUTES Sept. 13/p.3.
Mrs. Escappa gave the Board nenbers a package sent to her outling the aid
from previous years and estimations for the future as well as the names of
candidates for State Office and Office Holders should we wish to contact
any of these people for their views on Libraries. The package came from
Catherine Schweinsberg, Director of Cocoa Library.
J. County Library Foundation: Mrs. Escappa reported to the Board of a
Directors meeting with Mrs. Stewart, in which Ilene Davis discussed a project
to raise $100,000 through a Trivial Pursuit Game. The funds will be used to
.help provide new books, new services, etc. All the members of the Board
receiued a packet outlining the project. Mrs. Escappa stressed that
volunteers are needed as quickly as possible.
K. Port St. John Library Dedication: The date is set for October 8th.
Mrs. Stonebrook, once again, cordially invites all of the Board members
to attend.
L. New Book Display: Mrs. Escappa told us that the Brevard Library Services
Office gave us a new book displayer for our new library. She currently has
it placed in stor._e.
IV. NEW LIBRARY BUILDING DEVELOPMENTS:
Mr. Nicholas reported that the library is on schedule and that they are working
seven days a week. The carpet color was a concern, it seems too dark, but when
the painting and furnishing are in place it may look better.
Exterior color: There was discussion as to the exterior color of the library lccing
as if it was unfinished and that the roofing materials have already caused
discoloration on the sides of the building. Mr. Nicholas assured the Board
that the builder would be taking care of the discoloration and that monies are
being held in Escrow for situations such as this. It was decided that the outside
needed more attention and colors such as that of the City buildings or a shade
lighter were discussed for the exterior and also the possibility of the same colors
as the interoir for the exterior, a combination of Mood Indigo and Mauve Mirage.
The furnishings for the library have been ordered, but Mr. Nicholas told us he
does not have a delivery date yet.
With all the talk on the news and the Goverment warning about Radon, Mrs. Goff
asked if we will need to test the new building for this. Mr. Nicholas told us
that he felt the building material types determined if testing was necessary
and that since our building is new there should be no need for worry. Be did
tell us that since so little is known about this the State is collecting monies
from new construction to be used for studies.on Radon.
Mr. Nicholas told the Board that the landscaping is completed and the Beautification
Board will be working on additional landscaping the the library area. The problem
of light switches in the meeting room has been solved,thhre are now two switches.
Library Grand Opening: Mrs. Escappa gave the Board copies of an girUitlegal
Library Housewarmings 'To's and Dont's of Dedications: for us to review for
our own dedication. We have no opening date at this time.
C.C. LIBRARY BOARD MINIS S Sept. 13/p.4.
V. ANNOUNCEMENTS:
Next Library Board Meeting - Nov. 10th - Cocoa Library - 7:30 p.m.
Next Cape Canaveral Library Board Meeting - Oct. 11th - 2 p.m.
Chairman Grady announced that this is the last meeting for Mrs. Sheridan. She
is leaving the area. Co behalf of the Board, Chairman Grady thanked her for all
of her hard work and dedication to the Library. We will all miss her.
VI. ADJOURN:
There being no further business the meeting was adjourned at 3:15 p.m.
Respectfully submitted, Attested,
Dianna L. Dolan, Secretary Tim Grady, Chairman
- C.C. LIBRARY BOARD MINUTES Sept. 13/p.5.
VII. NEW BUSINESS:
Chairman Grady reconvened the meeting of the C. C. Library Board at 3:20 p.m.
for the purpose of discussing honoring Vice Chairman Eugene Stanbrough.
After sorra discussion a motion was made by Mrs. Goff, seconded by Mrs. Sheridan
that a plaque be given to Mr. Stanbrough with the following inscription:
Award for Outstanding Dedication and Service
to the
Cape Canaveral Library
EUGENE STANBROUGH
is hereby given the status of
Permanent Honorary Board Member
of the
Cape Canaveral Library
The motion passed unanimously. Mrs. Escappa is to check with the City and
Mrs. Stewart to see what steps are to be taken to make this honor official.
Meeting was adjourned at 3:45 p.m.
Respectfully submitted,7:
4
-xjp<-6L,C;> )C;14,A-,,-,
Dianna L. Dolan, Secretary
BREVARD COUNTY PUBLIC LIBRARIES
MONTHLY REPORT OF LIBRARY ACTIVITIES
Cape' Canaveral For the Month of Sept' 1988
LIBRARY
I. CIRCULATION OF MATERIALS
Tota 2296
Total Previous Year 2116
% of Gain or Loss Over Previous Year + +
Borrowers 778
II, 'INVENTORY Monthly Total
Donations Purchased Discarded Total Holdings
Books 85 138 , 917 30,77-4
Current Subs , 88
Microforms
Magazines , 0
, . . . . . . •
.
Books
Video 60
Sound Record,' ' 194
Other A-V
25
Equipment 4
III. REGISTRATIONS
Current Month Previous Year
New Resident Borrowers 29
Non-resident Borrowers 21*
Expired 50
TOTAL . . . 3281' 3331
IV. ' REFERENCE
Current Month Previous. Year
Reference Transactions 306 28.5
Redirected Trans . ' ' ' 6 6
V. INTRALIBRARY LOANS
Current Month Previous Ya
M aterials renuested from other libraries 2 17
Materials obtained from other libraries 2 ii
Materials loaned to other libraries 44 56
VI. INTERLIBRARY LOANS
.Current Month Previous Y1
Materials requested from other libraries 4 0.3
Materials obtained from other libraries 3
Materials loaned to other libraries 11
VII.' VOLUNTEER HOURS: (Use reverse side if necessary.)
Harrington 11/2 hrs.
Milliken 8 hrs.
Comm. Serv. 10% hrs.
TOTAL 20 hrs.
VIII.FINES & ) EES ;
$605.09
IX. SPECIAL ACTIVITIES & COMMENTS (Use reverse side if necessary.)
PROGRAMS ; 3 children's 64
In-House Outreach Attendance
Person Count - - 3454
X. MEETING ROOM USE 3 hrs. Literacy
# of Meetings
Date Due; 10th of the Month
DIFJEtor s igna urr.
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