HomeMy WebLinkAboutMinutes 03-11-14 BUSINESS & ECONOMIC DEVELOPMENT BOARD
CAPE CANAVERAL LIBRARY MEETING ROOM
201 Polk Avenue, Cape Canaveral, Florida
TUESDAY
MARCH 11, 2014
3:00 PM
MINUTES
CALL TO ORDER: Omar Capellan, Chairperson, called the meeting to order at 3:01 p.m.
ROLL CALL: Kim McIntire, Acting Board Secretary, called the Roll.
Board Members Present:
Birch Brown
Omar Capellan
Melanie Evans (arrived at 3:02 p.m.)
Jim Massoni
Shannon Roberts
Andrew Sarafin
Board Members Absent:
Bill Carroll
Others Present:
David Dickey, Planning & Zoning Director
Kim McIntire, Acting Board Secretary
Todd Morley, Community& Economic Development Director
Mr. Morley introduced Mr. Dickey and brought members up to date on Staffing changes within
the Community& Economic Development Department.
ACTION/DISCUSSION ITEMS:
1. Approval of Meeting Minutes—August 27, 2013.
Motion by Mr. Brown, seconded by Mr. Massoni to approve the August 27, 2013 minutes
as written. Motion carried unanimously.
Mr. Capellan noted the minutes reflected that the board secretary was going to contact the City
Clerk's Office to inquire if Mr. Carroll could be removed as a member by the City Council due
to his continuous absences. Mr. Morley advised he did not have a report.
Staff will contact the City Clerk's Office and provide members with a report at the next
Regular Meeting.
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Business & Economic Development Board
Meeting Minutes
March 11, 2014
Page 2 of 4
2. Finalize Draft RFP for CONSULTING SERVICES FOR CITY OF CAPE
CANAVERAL COMMUNITY BRANDING INITIATIVE.
Mr. Morley advised that the minor changes previously recommended by the Board had been
incorporated, as well as a point scoring system that was recommended by Mr. Dickey.
Review/discussion of the document resulted in the following suggested revisions:
Streamline/format entire document(similar to City of North Port's RFP),
Page 8: Move"A. PURPOSE" under Scope of Services to beginning of document,
Page 9: C. Background, first paragraph: correct typo at end of second sentence to read: "...in
the final frontier."
Page 9: C. Background, third paragraph, second sentence, change "business" to "businesses"
and delete "City"
Page 12: EVALUATION PROCEDURE, (12): Change "Responsiveness of client references"
to "Disposition of client reviews",
Page 12: CRITERIA, (1): Change "Mandatory Elements" to "Checklist"; eliminate points and
redistribute among items listed below"Experience and Qualifications",
Page 13: (d), Change 10 pts to 5 pts,
Page 13: add"(h) Disposition of client reviews",
Page 13: add disclaimer language: "lowest and most responsible bid is not a part of the scoring
system",
Page 13: (e) and (f) are very similar and will be combined,
Page 13: SELECTION PROCESS:
First paragraph to be reworded and B&ED will be added separately in the process,
Third paragraph: Change "fourteen"to "thirty",
Fourth paragraph: insert "15 minutes" after each part; change "questions and answers" to
"interview".
Mr. Morley stated that the current thinking was to have the Board receive the presentations and
conduct the scoring. He stressed that the City Manager would have final authority on the
process. Mr. Dickey recommended that the Board schedule one day for presentations/ratings of
proposals. He suggested that following each presentation, members proceed with their scoring
criteria and hand them to the Chairman or Mr. Morley. By the end of the meeting, the Board will
know who is ranked number one. Members should allot one hour per firm, which allows for
breaks.
Staff will incorporate revisions and submit to the City Manager within the next few days. If
members think of anything additional in the meantime, they may e-mail Mr. Morley and/or
Mr. Dickey.
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Meeting Minutes
March 11, 2014
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1. Recommendation of Draft CRA GRANT PROGRAMS to CRA Board.
Mr. Morley summarized/reviewed the City's CRA, programs available for financial assistance
within the redevelopment area, the Community Redevelopment Plan and the rationale behind the
reimbursement amounts. He presented that grant programs were based upon zoning (C-1, C-2
and M-1) as the City's focus is on commercial redevelopment. If members approved all of the
programs, the Plan would need to be amended with a recommendation to the CRA Board that the
programs be included in the Plan.
There was lengthy discussion regarding Commercial Improvement Grants and Multi-Family
Residential or Residential Neighborhood Improvement Grants. Mr. Morley presented that
Residential structural issues qualify for CRA money; however, routine Residential maintenance
has been limited.
Review/discussion of the document resulted in the following suggested revisions:
Multi-Family Residential or Residential Neighborhood Improvement Grants: (a) Matching
Revitalization Grant/Exterior and/or Interior Improvements: Change maximum reimbursement
to $2,500, (b) Paint Voucher Grant: Change to 50% reimbursement of project costs with a
maximum reimbursement of$1,000.
Large Grant Program: delete "and residential infill projects as defined by code".
Events and Marketing Grant: change $500 to $1,000.
Members unanimously approved the Draft CRA Grant Programs, as amended.
OPEN DISCUSSION & PUBLIC COMMENT:
At the request of Vice Chairman Brown, Mr. Dickey summarized the proposed hotel located on
the east side of Astronaut Blvd.,just north of the AJT Building.
Mr. Morley presented that meetings would continue to be held on a quarterly basis and Staff
would poll members as to availability in June.
There being no further business, meeting adjourned at 5:17 pm.
Approved this r 7 day of (�n , 2014.
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Meeting Minutes
March 11, 2014
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Kim McIntire,Acting Board Secretary
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