HomeMy WebLinkAboutAllen Engineering Master Agrmt - Stmwtr Quality Masterplan JLEN 783- 402
FAX(321)783-5902
ngineeri 7
ng,Inc• 106 DIXIE LANE-P.O.BOX 321321,COCOA BEACH,FLORIDA 32932-1321
Mr. Jeff Ratliff March 18, 2014
Public Works Services Director Revised April 17, 2014
City of Cape Canaveral
P.O. Box 326
Cape Canaveral, Florida 32920
Re: City of Cape Canaveral Stormwater Quality Masterplan
Dear Mr. Ratliff:
Thank you for the opportunity to offer this proposal to provide the professional
services required on the above referenced project. This proposal is submitted pursuant to
the agreement for engineering and surveying services between the City of Cape Canaveral
and Allen Engineering, Inc. dated June 14, 2011 (Master Agreement).
Project:
The project limits are the East, West, North, and South boundary limits of the City of
Cape Canaveral, Florida. Allen Engineering will be performing and coordinating the project
tasks listed below with Applied Sciences Consulting, Inc. and Applied Ecology, Inc.
Task 1 — Kick-off Meeting, Data Acquisition & Project Management $10,930.00
1. A project kick-off meeting will be held with the project team and City staff to review
project goals, scope of work, project schedule, communications protocols, and
administrative issues. Following the meeting, a summary of meeting notes will be
produced and distributed to all intended parties.
2. A series of team and field meetings will be held to identify and collect the following
information:
a. The necessary geospatial data from the FDEP, SJRWMD,and the City. This
data will include both hardcopy and digital sources of current drainage sub-
basins, inventory structures, project-based plans, current existing treatment
basins and structures, current BMAP boundaries and project areas, as well
as land use, soil type, city boundaries, roads, and any other relevant data.
b. Plans for existing BMP's, NPDES Phase 2 permit, and relevant regulatory
data.
c. Input layers and the FDEP model (PLSM) will be downloaded and installed
for use and modification, and the project will be designed to incorporate all
available data in a geodatabase format and other data organized in an
electronic file system.
1
Mr. Jeff Ratliff March 18, 2014
City of Cape Canaveral Revised April 17, 2014
Re: City of Cape Canaveral Stormwater Quality Masterplan
3. Provide a high level of oversight and project management to facilitate a smooth
flowing project through all of the tasks.
Task 2 — Develop GIS Stormwater Inventory $8,740.00
1. Existing CITY-provided data (both hard copy and digital GIS files and relevant
infrastructure files/maps) will be added and a draft geodatabase schema will be
designed to incorporate current and short-term future stormwater inventory needs of
the CITY. The draft schema will incorporate the CITY's input on essential and
desirable features. One round of comments (up to 12 hours of effort) of the
database schema will be incorporated in a Final Stormwater Inventory Schema.The
GIS database will then be implemented and populated with existing GIS data. Up to
5 hours of digitizing effort is incorporated in this Task to digitize ditches and/or
cross-sections that currently do not exist as GIS data.
2. Once populated, the inventory structures will have best available attribute
information (elevations, pipes size, type) updated from the Canaveral Paving and
Drainage Projects hardcopy maps. Up to 25 hours total are included in the effort and
only legible information will be associated to the structures within the stormwater
inventory geodatabase. Due to cost constraints, not all hardcopy maps might be
able to be converted within the budgeted time for this task. We estimate about 60-
70% of the maps to be complete.
3. One set of draft stormwater inventory maps and final maps(incorporating one round
of CITY comments)will be developed in digital version.
Task 3 — Develop Existing Conditions Model $11,245.00
1. Set up elevation mapping(in the form of 1-ft contours)from previously flown LiDAR
(Light Detection and Ranging)datasets.The area of Interest(AOI)is defined as the
entire City of Cape Canaveral. For this task,the LiDAR elevation data(1-ft contours)
will be assembled and mapped (at 1:300 or similar scale)for the entire City area.
2. Existing retrofit projects (ponds, exfiltration pipes, baffle boxes, etc) will be
delineated from data provided by the CITY and converted to a GIS-based coverage.
To help the development of the basin boundaries, LiDAR-derived elevation contours
(1-ft contours) will be derived and mapped from previously flown LiDAR (Light
Detection and Ranging) datasets obtained from Brevard County.
3. Additionally, current land use will be updated based on City's zoning information,
Brevard County's property appraiser and the SJRWMD land use coverage. One set
2
Mr. Jeff Ratliff March 18, 2014
City of Cape Canaveral Revised April 17, 2014
Re: City of Cape Canaveral Stormwater Quality Masterplan
of CITY's revisions on the resulting land use will be taking into account to produce a
final land use layer.
4. Finally, the FDEP PLSM model will be customized for the CITY, and water runoff
volumes and total TN and TP loads(in Ibs)will be calculated for each of the existing
project basins. To increase efficiency of the calculations, a tool will be created to
best perform the PLSM-based load calculations for each area of interest. Tabular
results of the existing runoff volumes and loads will be produced to be incorporated
in a summary report. Maps of current project basins, updated land use and
contours will also be incorporated in the summary report.
Task 4— Develop Proposed Conditions Model $15,770.00
1. Develop corresponding GIS coverage for a list of proposed conceptual retrofit
projects that could be used to obtain BMAP credits.
2. Develop proposed project drainage basin GIS coverage, and set up a proposed
conditions pollutant-loading model of the City using FDEP's PLSM model.
Calculations for runoff volume, TN and TP total loads produced per project. BMP
removal efficiency calculations using PLSM model loadings will be performed.
3. Conceptual drafts of project maps(8 1/2 X 11)will be produced for insertion into final
report.
4. Generate cost estimates for proposed BMP's.
Task 5— Summary Report $16,350.00
1. Develop a proposed strategy for the City to meet future TMDL and BMAP
compliance needs and prepare a report based on the previous tasks with the
following components:
a. A brief methodology for the development of the updated land use layer for
the City.
b. A brief methodology for deriving 1-ft contours from the LIDAR datasets.
c. A brief methodology on developing the custom PLSM tool.
d. Tabular results for existing and proposed runoff volumes and loads.
e. A brief summary of TMDL and BMAP regulations and timelines, including the
status of the TMDL revision being undertaken by the CITY and Brevard
County in the Advancing the Restoration of the IRL work group and the
potential impact to the CITY if the TMDL revision is accepted by FDEP/EPA.
3
Mr. Jeff Ratliff March 18, 2014
City of Cape Canaveral Revised April 17, 2014
Re: City of Cape Canaveral Stormwater Quality Masterplan
f. Listing of existing projects and practices submitted to FDEP for BMAP
credits, including verification of credit values granted by FDEP.
g. Quantification of pollutant removals from the CITY's street sweeping
program.
h. Assessment of soft BMAP credits being received by the City's stormwater
program and recommendations to maximize available credits.
i. Proposed retrofit projects with conceptual drawings of each project.
Calculation of pollutant load reductions using FDEP's PLSM model for
proposed retrofit projects.
j. Cost estimates of proposed projects.
k. A summary and prioritization of projects based upon cost per pound of
pollutant removed.
I. Recommendations for future BMAP compliance.
m. Maps highlighting updated land use, existing and proposed project basins,
and contours.
Task 6 —Team Meetings $1,675.00
1. The team will attend one (1) team meeting throughout the duration of the project.
The meeting is intended to provide guidance and comments to the above mentioned
tasks. Meeting notes will be taken, summarized and distributed to all attendees.
Task 7— PowerPoint Presentation $1,490.00
1. The team will prepare maps and tables and incorporate them into a PowerPoint
presentation with the results of the summary report. Additionally, the team will
attend and present the results to the City Commission.
Deliverables:
All deliverables to be provided have been detailed in Tasks 1 — 7 above.
Schedule:
Work will begin once a notice to proceed is provided by the City and is anticipated to
be completed within six months of said notice.
We have prepared this proposal based on the following assumptions and conditions:
A. Any express mail charges are a direct expense to the client and are not a
part of this proposal.
4
Mr. Jeff Ratliff March 18, 2014
City of Cape Canaveral Revised April 17, 2014
Re: City of Cape Canaveral Stormwater Quality Masterplan
B. Unforeseen conditions will be brought to the attention of the client and a
change order will be prepared prior to the continuation of work by AEI.
C. Any items not listed above will be done on an hourly basis.
Any additional work that is required over and above the items previously listed, it will
be done on an hourly basis at the following listed rates. These rates will be good for one
(1) year from the proposal date.
Registered Surveyor 120.00 per hour
Project Manager 125.00 per hour
Survey Crew 140.00 per hour
CAD Specialist 70.00 per hour
Administrative Technician 55.00 per hour
Terms and Conditions:
Access to Site: Unless otherwise stated, Allen Engineering, Inc. (AEI) will have
access to the site for activities for the performance of the services. AEI will take
precautions to minimize damage due to these activities, but has not included in the
fee the cost of restoration of any resulting damage.
Defects in Service: The Client shall promptly report to AEI any defects or
suspected defects in AEI's services of which the Client becomes aware, so that AEI
may take measures to minimize the consequences of such a defect. The Client
further agrees to impose a similar notification requirement on all contractors in its
Client/Contractor contract and shall require all subcontractors at any level to contain
a like requirement. Should legal liability for the defects exist, failure by the Client
and the Client's contractors or subcontractors to notify AEI shall relieve AEI of any
liability for costs of remedying the defects above the sum such remedy would have
cost had prompt notification been given when such defects were first discovered.
Billing/Payments: Invoices for AEI's services shall be submitted, at AEI's option,
either upon completion of such services or on a monthly basis based on the number
of hours spent on the project at the listed rates. Invoices shall be payable within 30
days after the invoice date. If the invoice is not paid within 30 days, AEI may,
without waiving any claim or right against the Client, and without liability whatsoever
to the Client, terminate the performance of the service. Retainers shall be credited
on the final invoice.
Late payments: Accounts unpaid 30 days after the invoice may be subject to a
monthly service charge of 1.5% (or the legal rate)on the then unpaid balance. In
5
Mr. Jeff Ratliff March 18, 2014
City of Cape Canaveral Revised April 17, 2014
Re: City of Cape Canaveral Stormwater Quality Masterplan
the event any portion or all of an account remains unpaid 90 days after billing, the
client shall pay all costs of collection, including reasonable attorney's fees.
Certifications, Guarantees and Warranties: AEI shall not be required to execute
any document that would result in its certifying, guaranteeing or warranting the
existence of conditions whose existence AEI cannot ascertain. The Client also
agrees not to make resolution of any dispute with AEI or payment of any amount
due to AEI in any way contingent upon AEI's signing any such certification.
Termination of Services: This agreement may be terminated at any time by AEI or
the Client should the other party fail to perform its obligations hereunder. In the
event of termination, the Client shall pay AEI for all services rendered to the date of
termination, all reimbursable expenses, and reimbursable termination expenses.
All terms and conditions set forth in the Master Agreement, which are not in conflict
with this task order, shall apply.
We look forward to working with you on this project. If the terms of this proposal are
acceptable, please sign and return a copy of this letter to signify your acceptance of this
offer. Please feel free to contact me if you have any questions.
Sincerely,
O.
Michael S. Al - ,
Allen Engineering, Inc.
OFFER ACCEPTED: t9 a zd— ' :¢e. °-
DATE: y/f7/ id
6