HomeMy WebLinkAboutGeosyntec Task Order 2013-01 - South Central Ditch Dredging iy
Ge os `w 1e c D 6770 South Washington Avenue,Suite 3
Titusville,Florida 32780
PH 321-269-5880
consultants www.geosyntec.com
September 4,2013
Mr.Jeff Ratliff,Public Works Services Director
Cape Canaveral Public Works Department
I 601 Thurm Blvd.,P.O.Box 326
Cape Canaveral,FL 32920
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Subject: Task Order No.2013-1
Proposal for Ditch Dredging Design&Permitting -South Central Ditch
Cape Canaveral,Florida
Dear Mr.Ratliff:
Geosyntec Consultants, Inc. (Geosyntec) is pleased to provide the City of Cape Canaveral
(City) with this proposal for the South Central Ditch Dredging project. Work will be
conducted pursuant to our June 2011 contract with the City for Engineering & Surveying
Services. Geosyntec will be assisted on the project by subconsultant Morgan & Associates,
Inc.(M&A).
BACKGROUND
The South Central Ditch project is located within the City limits, associated with a primary
conveyance feature draining northern portions of the City. The ditch section in question runs
north to south between West Central Boulevard on the north end to a point approximately
300 feet east of Astronaut Boulevard (A1A). The ditch is bordered by the Cape Canaveral
Trailer Village and a vacant lot on the east, and the Craig Technologies Building on the west.
The project site is located within Sections 14 and 15 of Township 24 South, Range 37 East.
The study area is located within the jurisdiction of the St. John's River Water Management
District(SJRWMD).
Over time the ditch has become overgrown, difficult to maintain, and filled with muck and
other sediments. The City would like to dredge this section of ditch in order to restore proper
conveyance. To meet this goal,the City requires design plans and specifications preparation
and permitting services to bid the project to a contractor.
SCOPE OF WORK
Geosyntec envisions that the overall project will be conducted in two phases: 1)Assessment,
Design & Permitting Phase, and then 2) Construction Monitoring. Phase 1 would be
completed first to provide plans to the City to move forward with bidding. Under Phase 2,the
construction would be monitored as engineer's representative,but not full CEI. This scope of
work includes detailed scope and costs for both Phase 1 and 2.
Geosyntec is securing the services of subconsultant M&A to take lead(engineer of record)
on design plans and specifications preparation, as well as permitting. MM will also
provide surveying services to support the project and act as the lead in post design
services(construction monitoring). Refer to the subconsultant proposal in Attachment B.
Geosyntec will act in a quality assurance / quality control (QA/QC) role, as well as
providing general project management As prime under the contract with the City,
Geosyntec will retain ultimate responsibility for completion of the project
engineers I scientists I innovators
Proposal for Ditch Dredging Design&Permitting South Central Ditch Geosyntec°
Cape Canaveral,Florida
September 4,2013 consultants
The following sequence of tasks would be performed by Geosyntec to complete the project:
Phase 1—Design&Permitting
Geosyntec will provide peer QA/QC review on the following activities conducted by M&A:
1. Survey Data
2. 90%Construction Plans,Specifications and Engineer's Cost Estimate
3. Draft Permit Package
4. 100%Construction Plans,Specifications and Engineer's Cost Estimate
Phase 2—Construction Monitoring
Geosyntec will provide peer QA/QC review on the following activities conducted by M&A:
5. Pre-bid&pre-construction meeting questions,shop drawings,construction site visits,
as-built drawings&engineer's certification for SJRWMD permitting purposes
Geosyntec will also provide:
6. Project Management including project administration, subconsultant coordination,
client status reporting,and attend client/SJRWMD meetings(up to 6).
DELIVERABLES
a. Phase 1 90%, 100%,Final Plans(and permit documents)will be submitted by M&A to
the City as described in their enclosed subconsultant proposal.
b. Phase 2 construction monitoring related documents will be submitted by M&A to the
City as described in their enclosed subconsultant proposal.
ASSUMPTIONS
i. Geotechnical assessment of the project site will be necessary to evaluate
improvement alternatives. It is understood that the City is procuring this work under
separate contract. A copy of the geotechnical testing results will be provided to the
consultant.
ii. No ecological,wetland delineation or environmental assessment will be necessary to
design and permit this project. As such, these services are not included in this
proposal. It is assumed the ditch will be classified as surface water from top of bank
to top of bank.
iii. Engineering and ecological services related to mitigation plans are nt included in
this proposal.
iv. The City will make all pertinent data available to Geosyntec, including copies of all
scanned documents. Hard copy documents will be made available for scanning.
v. This scope of services has assumed that the consultant will au be involved in any
public involvement meetings during the duration of the project.
BUDGET ESTIMATE
Geosyntec proposes to provide the services discussed herein for$36.594.00 on a lump sum
basis, in accordance with the terms and conditions specified herein and pursuant to our
contract with the City. The lump sum amount is based on our estimated budget for
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Proposal for Ditch Dredging Design&Permitting South Central Ditch Geosyntec
Cape Canaveral,Florida
September 4,2013 consultants
performing these services, which includes the labor, subconsultant fees, and other direct
costs necessary to complete the work scope described in the proposal, as detailed in
Attachment A.
The budget estimate includes fees from specialty subcontractors as follows (copies of the
subconsultant proposals are included in Attachment B):
• Morgan & Associates - provide design plans & Specifications and permit preparation
services as well as surveying and mapping of the project area to support the project.
Project efforts will be billed to the City on a lump sum task percent complete basis,based on
the major tasks defined in the cost build-up spreadsheet in Attachment A. Individual
subconsultant and combined other direct costs will likewise be billed lump sum based on a
percent complete basis. Invoices will be structured to list project tasks (and subconsultant/
combined other direct cost) with accomplished percent complete,then corresponding budget
invoiced, overall budget expended and overall budget remaining. If requested, a separate
status report will be provided to the City's project manager providing a narrative of work
accomplished supporting the invoice.
SCHEDULE
Geosyntec and M&A can begin work immediately upon receipt of a Notice to Proceed from
the City. Work will commence and proceed in accordance with the schedule provided in
M&A's proposal in Attachment B.
CLOSURE
The scope,fees,and schedule provided herein are considered valid for 90 days from the date
of proposal unless otherwise noted. After 90 days,we reserve the right to reevaluate project
scope,fees,and schedule.
We appreciate the opportunity to work with the City on this project. Should you have any
questions or comments regarding this proposal,please do not hesitate to contact us at (407)
z5
321-7030.
Sincerely,
Geosyntec Consultants,Inc.
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Mark W.Ellard,PE,CFM,D.WRE
Associate,Water Resources
mellard @geosyntec.com
cc: Andy Kirbach-Morgan&Associates
Attachments A-Fee Estimate
B-Subconsultant Proposal
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Cape Canaveral,Florida
September 4,2013 consultants
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Proposal for Ditch Dredging Design&Permitting South Central Ditch
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8NORGAN
SS O C 1 tte 5 Civil Engineers and Land Surveyors
August 30,2013
Mr. Mark Ellard,PE,CFM,D.WRE
Associate,Water Resources
Geosyntec Consultants,Inc.
6770 South Washington Avenue
Suite 3
( Titusville, Florida 32780
Subject: Proposal for Engineering&Permitting Services
City of Cape Canaveral Central Ditch Dredging
Cape Canaveral,Brevard County,Florida
Dear Mark,
We appreciate the opportunity to provide a proposal for consulting engineering/permitting services for
the dredging of the Central Ditch from Central Blvd.south approximately 1,000 ft.
My understanding of the requirements for the project is as follows:
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Survey Phase
Field Survey the project area,which includes cross sections within the ditch.
Design Phase
Prepare exhibits for the maintenance dredging.Technical Specifications will be prepared for the dredging
work,if required.
Shoreline Resource Survey
Prepare a shoreline resource survey to locate protected vegetation(i.e.mangroves)along the shorelines
of the project area.A detailed map and written description of the protected vegetation will be prepared.
Permitting
The above information will be gathered into an application format and submit the package to SJRWMD or
FDEP and ACOE. In addition,environmental responses will be prepared, if necessary,to two SJRWMD or
FDEP and ACOE RAIs,including, but not limited to,narrative descriptions of impacts,site plan,associated
environmental maps and figures. Permitting will be coordinated with the client, City of Cape Canaveral,
the project engineer, the project surveyor, SJRWMD or FDEP, and ACOE to obtain all information
necessary for the completion of the responses.
Construction Phase
• Construction Observation—2 visits
• As-Built Certification(SJRWMD or FDEP,ACOE, if required)
504 N.Harbor City Blvd. • Melbourne,FL 32935• Phone(321) 751-6088• Fax(321) 751-6089
)
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This Proposal is Prepared Assuming the Following:
1. Any boundary and topographic surveys will be provided in AutoCad format
2. All additional and historical utility information will be provided.
3. Activity is not located on Sovereign Submerged Lands(SSL)owned by the State of Florida
4. No offsite engineering/permitting is required.
5. No wetland or endangered species permitting is required.
6. All Application/Permit/Impact fees to be paid by the Owner.
7. Required Geotechnical Engineering/Report will be provided by the Owner.
8. An as-built survey prepared by a Professional Surveyor&Mapper,licensed in the State of
Florida,will be provided, if/as required to certify to the regulatory agencies.
SCHEDULES AND FEES
Schedules: Upon receipt of Owner's written authorization to proceed, Morgan & Associates will begin
work immediately.
Fees: The fee will be as follows:
Survey $9,504
Design $9,408
Permitting $6,856
Construction $2,700
Printing/Copies $400
TOTAL $28,868
We propose to provide the above services for a lump sum fee of$28,868.00. Morgan &Associates fee
includes print costs for five(5)sets of plans for the Owner. Additional printing requested by the Owner
will be billed at$2.50 per standard construction sheet(24"x 36").
Morgan & Associates fees will be invoiced monthly based on a percentage of work completed and
payment will be due within 30 days. Interest of 1.5%will be invoiced on all accounts unpaid after 60 days
from receipt of invoice. Work will be stopped on all accounts unpaid for 180 days and a re-start fee will
be applied once account has been brought up to date.Additional services not included in the above tasks
will be billed at Morgan&Associates standard hourly rates or negotiated as a lump sum prior to beginning
work.
Compensation rates are based on ordinances,regulations and procedures in force on the execution date
of this Agreement by the appropriate governing bodies having jurisdiction over the project. Any
significant modification in these ordinances, regulations, procedures, etc. shall be justification for re-
negotiation for the compensation due to the Consultant for the work involved.
It is understood that any and all professional liabilities incurred by Morgan &Associates throughout the
course of rendering professional services on this project shall be limited to a maximum of the net fee
received by Morgan & Associates, not including reimbursable expenses and sub-consultants, for all
services rendered on the project. Should it become necessary to obtain a third party to collect our fees
for services,the Owner hereby agrees to pay all costs of such collections including Attorney's fees.
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The Owner and Morgan&Associates respectively bind themselves,their partners,successors,assigns and
legal representative to the other party to this Agreement and to the partners, successors, assigns, and
legal representatives of such other party with respect to all covenants to this Agreement. Neither the
Owner nor Morgan&Associates shall assign,sublet or transfer any interest in this Agreement without the
written consent of the other.The terms and conditions of this proposal are effective through September
30, 2013.Acceptance after this date may necessitate increased fees or altered conditions.
Sincerely, ACCEPTANCE:
Morgan&Associates Consulting Engineers,Inc.
Awo KIrbach
BY:
Andy Kirbach, PE
Vice President TITLE:
DATE:
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