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HomeMy WebLinkAboutMinutes 08-20-2013 Budget WkshpCITY COUNCIL BUDGET WORKSHOP MEETING CAPE CANAVERAL LIBRARY MEETING ROOM 201 Polk Avenue, Cape Canaveral, Florida TUESDAY August 20, 2013 4:30 PM MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 4:30 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem John Bond Council Member Bob Hoog Council Member Buzz Petsos Mayor Rocky Randels Council Member Betty Walsh Others Present: City Manager David L. Greene Assistant City Manager/City Clerk Angela Apperson Finance Director John DeLeo Community & Economic Development Director Todd Morley Planning & Zoning Director Barry Brown Leisure Services Director Gustavo Vergara Public Works Services Director Jeff Ratliff Public Works Services Deputy Director Lonnie Dunn Brevard County Sheriff Major Mike DeMorat Cape Canaveral Volunteer Fire Dept. Chief Dave Sargeant Cape Canaveral Volunteer Fire Dept. Assistant Chief John Cunningham DISCUSSION: 1. Proposed Fiscal Year 2013/2014 Budget and Five (5) Year Capital Improvement Plan: City Manager David Greene explained items in the Capital Improvement Plan are not automatically purchased; the Plan is a projection of items Staff estimates will be needed over the next five (5) years as well as the City Council/Citizens goals. Staff assesses the condition of equipment and dates established may need to be extended out or accelerated based upon actual conditions. Renewal/replacement of equipment has been planned for by the use of a Capital Depletion Reserve Account. The replacement of lighting as projected for City Buildings may not occur as projected due to the anticipated new City Hall and subsequent demolition of the Community and Economic Development Building. The discussion of the proposed budget/CIP began on Page 93 and included: proposed expenditures at Cherie Down Park, if there are plans City of Cape Canaveral, Florida City Council Budget Workshop Meeting August 20, 2013 Page 2 of 2 showing proposed improvements, the acquisition of the property owned by the County and the continued lease of the portion owned by the School Board, the need for the lease to be at least 25 years so the City could apply for grant funding for the proposed improvements, the conditions attached to the land will be fully investigated prior to the presentation of any agreement to the City Council, a planning/community involvement process to decide what improvements will be accomplished, the need for a dedicated funding source such as paid parking or vendor/concession if the City decides to take over the property, whether the proposal should be sent to the voters to see if they support the project/acquisition, the current administration's practice to bring projects to the City Council only after Staff has completely explored the concepts, which portion of the property is controlled by which agency, the need to have adequate site plans/surveys and in some cases project plans/specifications before application for grant funding, by doing so, it places the City in a better position for funding; complaints received about the conditions at the Park, the desire of citizens to have a coffee shop/restaurant near the water; the Long Point Road Estuary Project and funding anticipated from the Army Corps of Engineers; Cape Caribe has agreed to the transfer of maintenance for the dune cross over adjoining their complex; the fire station project, the reserves for same, the projected funding options for the amount not currently dedicated to the project; the need to return the plans for the New City Hall to the Council before the project bid is released and Staff's work to produce a conservative building that meet current and future needs; the Police and Fire Department expense has only increased 300,000 over the past five years, yet the total Ad Valorem does not cover the expenses; the North Atlantic Avenue Improvement Project may receive funding from. Florida Department of Transportation via the Space Coast Transportation Planning Organization which would eliminate the need for loans/large use of reserves or phasing of the project; the projects proposed in the Enterprise Capital fund, the limited space available at the WWTP, the need to make certain changes to reduce the impact to the Indian River Lagoon, which necessitates the building of a storage tank, whether reclaimed water could be stored in underground vaults at Canaveral City Park, which has been targeted to solve stormwater issues in the area, Cocoa Beach's ASR Well project and whether it could eliminate the need to build another storage tank; the current engineering/computer modeling being done to study the stormwater/reclaimed water issues cericrtheAtipte Revolving Loan interest rate. City Manager Greene indicated there Will be an amendment to the final proposed budget to accommodate projects which need to carry over to next year. ADJOURNMENT: These being no further business, the Meeting adjourned at 5:50 P.M. Rocky Randels, Mayor Angela M. Apperson, MMC, Assistant City Manager/City Clerk SEAL of Cape Canaveral, Florida