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HomeMy WebLinkAboutMinutes 07-10-2001 Budget Workshop Meeting1 1 City of Cape Canaveral, Florida City Council Budget Workshop Meeting City Hall Annex, 111 Polk Avenue Tuesday July 10, 2001 MINUTES Roll Call: Council Members Present: Burt Bruns Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Richard Treverton Larry Weber Others Present: Bennett Boucher, City Manager Susan Stills, City Clerk Andrea Bowers, City Treasurer Morris Reid, C.B.O., Building Official Walter Bandish, Acting Public Works Director Nancy Hanson, Recreation Director Chief Dave Sargeant, CCVFD Lt. Gary Young, Canaveral Precinct 1. Review of the 2001/2002 General Fund. Mayor Randels stated the accounts intended for coverage in the meeting. Mr. Boucher commented that the budgeted items were proposed with a focus on the City's goals and objectives. Mr. Boucher recommended a 3.5 percent Cost of Living for City employees. He also informed Council that a Domestic Violence Officer position is proposed for the police department. Mr. Weber questioned the $100,000 transfer from the Sewer to the General Fund. Ms. Bowers explained how funds are allocated from the Sewer to the General Fund according to purpose. Ms. Bowers also explained that any Expansion Fund money was used to reimburse the General Fund for the emergency vehicle that the Fire Department purchased last year. Mr. Randels questioned the 35 percent increase in Building permit fees. Ms. Bowers related that this is relative to the new building code set for January 1, 2002 and is a conservative figure. Mayor Pro Tem Petsos requested a more detailed explanation of items that show a marked increase or decrease from previous years. 1 City of Cape Canaveral, Florida City Council Budget Workshop Meeting July 10, 2001 Page 2 Legislative • Mayor Randels related that under GASB 34 each account is separated to its corresponding department and he questioned if Elections should remain under Legislative. Ms. Bowers stated that the legislative account is the most relative. Administration • Mayor Randels requested more definitive language to measure the goals identified under the City Treasurer's proposed goals. • Mr. Weber queried the use of the new scanner. Mrs. Stills explained that the new scanner is a color scanner. Growth Management • Ms. Bowers explained that the Growth Management format shows staff time allocated to the City Boards. • Mr. Reid responded to Mr. Treverton's question that Planning and Zoning is now combined under Growth Management. Police Service • Mayor Randels questioned the increase in the Crossing Guards salaries by 22 percent. Staff will research and provide an explanation. • Mayor Randels also questioned the School Resource Officer increase of 158 percent. Ms. Bowers explained that Contraband Funding was used to offset the amount allocated for the School Resource Officer. • Mayor Randels questioned the increase from $2,040 to $10,000 for General Insurance that covers the City Hall Annex only. Ms. Bowers related that insurance costs have increased overall. • Mayor Pro Tem Petsos questioned the satisfaction with the purchase of the Mark IV Explorer prior to purchasing additional vehicles. Lt. Young replied that the department would submit a report. • Lt. Young responded to Mayor Pro Tem Petsos that lights, cages, P.A. systems and radios are additional features in the vehicle. • Mr. Bruns questioned computer purchases and vehicle replacement. Lt. Young replied that the computer equipment budgeted is for a workstation in the precinct. He explained that the computers are password protected and need a unique identifying address for each user. Mr. Bruns questioned computer use in patrol cars. Lt. Young explained that a Mobile Data Terminal (MDT) is issued to each deputy, not the patrol car and he related that docking stations have not yet been delivered for use in the patrol cars. Lt. Young explained that the docking station would stabilize the MDT in an accident and would provide better reception. 1 City of Cape Canaveral, Florida City Council Budget Workshop Meeting July 10, 2001 Page 3 • Mayor Randels questioned if the total $1.5 million included the new officer. Mr. Boucher stated that the basic services contract increased by $144,000 and did not include the proposed officer. o Lt. Young submitted data for Council's review and outlined the department's operational increases. o Lt. Young stated that operating expenditures had increased by $5,766. o Lt. Young reported on the proposed staff salary increase of 8 percent through the County Commission. He responded to Mr. Treverton that the City contracts for a level of service. o Mayor Randels questioned the difference in the proposed budget and the data that Lt. Young submitted. Mr. Boucher explained that $82K is required for the new domestic violence officer position. Lt. Young explained the department's need for the new position and how it would raise the quality of life in the community. He replied that each precinct in the County would have a person assigned for domestic violence situations. Discussion followed on the specific program benefits. Mr. Bruns expressed that the proposed police services contract exceeds existing revenues without an increase in the level of service. Mr. Bruns stated that a 10 percent increase for the same level of service is unacceptable by today's economic standards. Mr. Treverton asked if the meeting time could extend to accommodate more budget review. Council agreed by majority to continue the meeting past the consented time of 7:30 P.M. Mr. Bruns left the meeting at that time. Fire /Rescue • Chief Sargeant stated that the cost of the capital outlay would decrease due to financing for the ladder fire truck over a seven -year period. • Chief Sargeant explained that the fire fighting fees are recouped after billing the developer for the costs. • Chief Sargeant restated his recommendation to charge for fire hydrant rental. Mayor Pro Tem Petsos asked for an estimate on customer billing. • He related that General Insurance and Worker's Compensation were estimated figures. • Mayor Pro Tem Petsos questioned the 17 percent increase on Equipment Repair and Maintenance. Staff will provide research on this item. • Mr. Treverton questioned the increase in contract price with no difference in the level of service. Chief Sargeant outlined increases to include fuel and health insurance costs. 1 City of Cape Canaveral, Florida City Council Budget Workshop Meeting July 10, 2001 Page 4 • Chief Sargeant replied to Mr. Treverton that there are 35 volunteers whose work provides them training only. The volunteers receive Length of Service Awards Program compensation after 10 years of service at 65 years -of -age. Chief replied that there are 17 paid employees whose cost is shared with Canaveral Port Authority. • Mayor Pro Tem Petsos questioned if the two - in/two -out policy would return to the legislative review. Chief Sargeant replied that OSHA currently applies the rule and affirmed that it would return for consideration by the legislators. He defined for Mr. Weber that the rule would require two people on unoccupied standby if two people have gone into a building. • He replied to Mr. Weber that medical calls are a major source of the department's call response activity. • Mayor Pro Tem Petsos requested drafting a referendum question early enough to precede the elections advertising deadline. Building Department • Mayor Randels questioned the 33 percent increase in Worker's Compensation. Mr. Reid explained that the increase is due to the classification of staff needed to perform inspections as well as the type of inspections, for example, roofs. • Mr. Reid replied to Mr. Weber that the proposed building software would replace the old DOS version of the Southern Building Code modules with a Windows -based program. • Mr. Reid responded to Mr. Weber that fuel in the previous year was an estimate and the $800 cost was based on actual use. • Mr. Reid replied to Mr. Treverton that $175,000 in Building Permit Fees is based on anticipated revenue. Community Appearance • Ms. Bowers clarified that staff salaries were included in this budget and Mr. Reid outlined how staff's time is allocated to accommodate processing Board packets and attending meetings. Code Enforcement • Mr. Reid again outlined the breakdown of staffs time to accommodate processing Board packets and attending meetings. Street Department • Mayor Pro Tem Petsos expressed concem with the reduction in Building and Grounds Maintenance. Mayor Pro Tem Petsos requested projections for the time incurred to complete work on a monthly basis. • Mr. Bandish responded that the new vehicle would replace the 1987 Chevy S10 pick-up. City of Cape Canaveral, Florida City Council Budget Workshop Meeting July 10, 2001 Page 5 • Mr. Bandish replied to Mayor Randels question that the 39 percent increase in Communications service is due to the conversion from Motorola to Nextel radios. • Mr. Weber questioned the status of the proposed building at the wastewater facility. Mr. Boucher explained that this year's budget allowed for a design concept that would be presented at a later time with an explanation on how Mr. Gardulski plans to use the building. Parks and Recreation • Ms. Hanson responded to Mayor Randels questions that overtime pay represents holiday pay and that no additional staff person is needed. • Ms. Hanson replied to Mr. Treverton that the Youth Center's Recreation Leader is available during Spring Break and during the summer that subsequently increases the level of service for salaries and wages. • Ms. Hanson responded to Mayor Randels that the utility cost decrease was due to a decrease in use of the Little League field. • Ms. Hanson replied that the 600 percent increase in the Summer Recreation Program is the proposed program in conjunction with Cape View Elementary School that was suggested during the Goals & Objectives meeting. • Ms. Hanson reported on the Manatee Sanctuary Park boardwalk progress. • Mayor Pro Tem Petsos commented that utility costs as well as sewer amounts to the Manatee Sanctuary Park seem low. • Ms. Hanson answered Mr. Weber regarding the low amount for building and grounds maintenance in that it was for the Recreation facility only. Mayor Randels, announced that the next Budget meeting would continue with the General Fund and begin with Legal Services. The meeting adjourned at 9:20 P.M. Susan til s CITY CL;� 1