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HomeMy WebLinkAbout01-20-1998 Regular Meeting1 1 1 CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY January 20, 1998 7:00 P.M. MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATIONS: Council Members Present Burt Bruns Tony Hernandez Joy Salamone 7:18 Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Others Present City Manager, Bennett Boucher City Attorney, Kohn Bennett City Clerk, Sandra Sims City Treasurer, Andrea Bowers Public Works Director, Edward Gardulski Building Official, G J. "Whitey" Moran Mayor Randels and Kim McIntire, Reindeer Run Coordinator, presented Suzanne Sparling with a $3,091.41 check to United Way of Brevard. The Reindeer Run Sponsors were present and recognized with keys to the City. Sponsors were: USA Waste, WA1A Radio, Blue Note Publishers, First Union Bank, Amari, Theriac and Eisenmenger, Coastal Fuel and Health First. CONSIDERATIONS: 1. (Tape 1, 380) A motion was made by Mr. Bruns and seconded by Mr. Hernandez to approve the City Council Regular Meeting Minutes of January 6, 1998 amending Mr. Hernandez' comments to reflect his commendation of the Community Appearance Board for following Roberts Rule of Order and their efforts to achieve the board's goals. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For, Mr. Hernandez, For, Mayor Pro Tem Petsos, For; and Mayor Randels, For 2. (Tape 1, 385) Public Works Director, Ed Gardulski, explained that Phase II and Phase III Reuse Installations are ready to let for bid. He related that once the bids are received, the real costs will be identified and the city can proceed, but is not impelled to if funding is not available or gAcityclkl minutes \replax‘1998\01- 20- 98.doc 1 1 1 City Council Regular Meeting Minutes January 20, 1998 Page 2 other unknown circumstances arise. Moreover, authorizing the Phase II and III Reuse Installation Bid will demonstrate the city's intent to proceed and could bolster positive positioning for grant funding. Harold E. Schmidt, Jr., Vice President, Hartman & Associates, Inc. was present and explained that it is best to bid both phases II and III to eliminate mobilization and de- mobilization costs. He related that jack and bore was not included in his specifications, but will be included in accordance with city code. He explained that driveways, however, will be cut and filled with limerock until a street is completed and all driveways will be repaired simultaneously, including sod. A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Bruns to authorize letting for bid Reuse Phases II and III. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For 3. (Tape 1, 1840) A motion was made by Mayor Randels and seconded by Mr. Hernandez to approve the Sole Source Purchase of VFD Pump Controls to Ellis K Phelps & Co., in the amount of $8,139. Harold Schmidt, Hartman & Associates, was present to explain why the Variable Flow Pumps were not included in the original design. He explained that the city was still in negotiations with the Canaveral Port Authority for sewage treatment. At that time the Port was supposed to build an equalization basin. The cabinetry was installed to prepare for future needs, for instance, if the landfill requires a different sludge process in the future, the plant will be able to accommodate the change. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For 4. (Tape 1, 2684) A motion was made by Mr. Hernandez and seconded by Mr. Bruns to Award Bid #97 -05 to National Roofing Co. in the amount of $24,776 to re -roof the Annex and alternate bid in the amount of $11,340 to re -roof City Hall. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For and Mayor Randels, For 5. (Tape 1, 3071) A motion was made by Ms. Salamone and seconded by Mayor Pro Tem Petsos to approve the Cooperative Purchase of Sewer Pipe Slip Lining with the City of Ft. Pierce to Griner's Pipeline Services, Inc., not to exceed $75,000. Mayor Pro Tem Petsos queried if there is a program coordinating the slip lining and cleaning, televising and inspections. Mr. Gardulski responded that the department has a 5 -year plan. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. 6. (Tape 1, 3461 -Tape 2) A motion was made by Mr. Hernandez and seconded by Ms. Salamone to approve the Cooperative Purchase of Sewer Pipe Cleaning, Televising and Inspection, with the City of Lakeland to Griner's Pipeline Services, Inc., not to exceed $50,000. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. G: \CityClk\MINUTES\REGULAR \1998 \01- 20- 98.doc 1 1 1 City Council Regular Meeting Minutes January 20, 1998 Page 3 7. (Tape 2, 19) City Treasurer, Andrea Bowers, was present to answer questions regarding the Quarterly Budget Report and Budget Transfers. City Manager, Bennett Boucher, stated that $10,000 was included in the report to provide for a new City Hall telephone system to be installed in April. Major McGee, Canaveral Precinct Commander, requested that the Annex should be included in the upgrade. A motion was made by Ms. Salamone and seconded by Mr. Bruns to approve the Quarterly Budget Report and Budget Transfers. The motion passed 5 -0, with voting as follows: Ms. Salamone, For; Mr. Bruns, For; Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For. DISCUSSION: 8. (Tape 2, 154) Mayor Randels explained that Stott ler, Stagg & Associates established the $92,000 cost estimate for reconstructing Commerce Street. City Manager, Bennett Boucher, reported that Arthur Berger has prepared a cost analysis from the survey provided to him. Mr. Berger was present and stated that his company, Aedile Contractors, will do the street construction for no profit, contingent upon the city handling the money collection and distribution; and waiving permit and plan examination fees. He stated that he would like to work together with the City to solve the street problem. He reported that costs he calculated are based on the street meeting minimum standards. He also stated that he and adjacent property owner, Donald Haynes will repair the potholes in the interim of getting the street repaired. Mr. Bruns queried if the costs include sidewalk construction and if the street construction as proposed is according to City Code. Mr. Berger responded that he will construct sidewalks at his cost and the street would meet city code minimum standards. A motion was made by Ms. Salamone and seconded by Mr. Bruns to authorize staff to proceed with working on the settlement agreement with the street owner, abutting property owners and the City Engineer for the reconstruction of Commerce Street and its subsequent dedication to the City for presentation to the Planning and Zoning Board. City Attorney, Kohn Bennett, stated that he will hold all funds and distribute them as required. City Engineer, John Pekar of Stottler, Stagg and Associates stated that Mr. Berger's design to minimum standards will not provide a sufficient foundation for long term, high volume use due to the ground geology. He stated that an industrial standard design should be used in light of the street use. Mayor Randels related that the City had committed previously to contributing the engineering, core sampling and other costs related to determining what the actual construction costs will be G: \CityClk\MINUTES\REGULAR \1998 \01- 20- 98.doc 1 1 1 City Council Regular Meeting Minutes January 20, 1998 Page 4 to facilitate either a special assessment or settlement agreement in the amount of $5,000 to $8,000. The motion passed 5 -0, with voting as follows: Ms. Salamone, For Mr. Bruns, For, Mr. Hernandez, For; Mayor Pro Tem Petsos, For; and Mayor Randels, For 9. (Tape 2, 1218) Mayor Randels related that there was confusion on the language that was amended on the City Attorney's Contract. He related and Council concurred that the intent is that staff will be charged for telephone consultations in six - minute increments. The City Attorney is to provide the revised contract. REPORTS: City Manager — Bennett Boucher • Mr. Boucher noted that Department Head Quarterly Reports are included in the agenda packets outlining remarkable projects accomplished and ongoing. • Mr. Boucher reminded Council that the Water Reclamation Plant Open House is scheduled for the week of February 2 through 7, 1998. • Mr. Boucher commended Susan Stills, Deputy City Clerk, for updating the City's web page with a zoning map and future land use map. • Mr. Boucher reported that staff has begun preparations for the volunteer project at Oak Lane. • Mr. Boucher reported that sidewalk installations can begin on east A1A behind the sewer line construction when the Department of Transportation permit is received. • Mr. Boucher invited Major McGee to introduce the City's new Lieutenant, Doug Waller who was present for the meeting. Audience • Jim Hale, 110 Washington Avenue, presented City Council with a petition of neighbors requesting reclaimed water installation behind their townhouses (Park Villa). He related that of the fourteen units, there are only six units that can receive reclaimed water if the lines are installed to the front (Washington Avenue). He stated that there is a five -foot public utilities and drainage easement for fourteen units at the rear of the properties, making it possible for all units to receive reclaimed water at the rear. The following owners spoke requesting that the reclaimed water lines be installed to the back of their properties to provide water to all units within Park Villa: Bart Luscuskie, Nadena Easler, Judy Hale and Martha Carroll. Mr. Bruns stated that he is a property owner of unit 116 Washington Avenue. However, he did not sign the petition because of his knowledge that similar extenuating circumstances will prohibit a number of property owners from being able to receive reclaimed water. City Attorney, Kohn Bennett, opined that the owner's deeds and covenants can be worked out to allow the public utility lines to the back if it is the consensus of Council. G: \CityClk\MINUTES\REGULAR \1998\01- 20- 98.doc 1 1 1 City Council Regular Meeting Minutes January 20, 1998 Page 5 Council concurred that staff should resolve this issue. City Clerk — Sandra Sims • The Board Member Banquet scheduled for March 14, 1998 has been negotiated with the Radisson and they have provided an entree unpublished on their brochures to accommodate the City's budget. City Attorney — Kohn Bennett • Mr. Bennett noted that he distributed his quarterly report tonight. • Mr. Bennett reported that Fairvilla has filed an appeal to sign ruling. Council Member — Joy Salamone No report. Council Member — Burt Bruns • Mr. Bruns commented that the Fire Department's Quarterly Report was not included in the packets and that he is anxious to hear about the current EMS issues. Council Member — Tony Hernandez • Mr. Hernandez expressed concern that the City did not observe Martin Luther King, Jr. Day. He related that it is an important day and we should not be one of the last to honor its observance. Council concurred that staff should resolve this issue. Mayor Pro Tem — Buzz Petsos • Mr. Petsos stated that the Quarterly Reports were very informative. • Mr. Petsos responded to Mr. Bruns query regarding EMS issues. He stated that Fire Chief David Sargeant has attended all the related meetings concerning the ambulance and EMS. • Mr. Petsos commended the Recreation Department for their outstanding Animalia program. He reported that approximately 200 were in attendance. Mayor — Rocky Randels • Mayor Randels noted that the increased property valuations reported by the Building Department's Quarterly Report is astounding. • Mayor Randels commended the Canaveral Precinct for their progress documented in their Quarterly Report. • Mayor Randels distributed the new Economic Development Council brochures and reported that the information is available on CD-ROM. G: \CityClk\IvIINUTES \REGULAR \1998 \01- 20- 98.doo 1 1 1 City Council Regular Meeting Minutes January 20, 1998 Page 6 There being no further business, a motion was made by Mr. Hernandez and seconded by Ms. Salamone to adjourn. The meeting adjourned at 9:43 p.m. G:\ Cityclk\ MINiT fES\REGULAR\1998 \01- 20 -98.doc Rocky Randels, MAYOR