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HomeMy WebLinkAbout07-01-1993 WorkshopCITY COUNCIL WORKSHOP MEETING July 1, 1993 A Workshop Meeting of the Cape Canaveral City Council was held on July 1, 1993, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 7:30 P.M. by Mayor Salamone. ROLL CALL: Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager Assistant City Attorney City Clerk BUSINESS: Joy Salamone John Porter Arthur Berger Joan Calvert Rocky Randels Bennett Boucher Kevin Markey Faith Miller Present Present Present Present Present Present Present Present 1. Presentation by Mrs. Ann Thurm. Mrs. Ann Thurm, City Historian, presented Council with a City scrapbook including the last three (3) years of City history (1990 - 1992). She stated that during 1994, she hoped to rewrite and update the City's history booklets. Council thanked Mrs. Thurm for all her efforts to preserve the City's history. 2. Discussion Re: Petroleum odor. Mayor Salamone stated that earlier in the week, there had been a distinct petroleum odor in an area of the City. Chief Dave Sargeant explained that there had been a strong petroleum odor in the area of Adams and Poinsetta Avenues. He stated that it had smelled like a diesel product and he proceeded to describe all the efforts he and his staff made to detect the source of the odor. He stated that he had found no reason to evacuate the area. Mayor Salamone wanted a copy of his written report on the incident in order to forward it to the U.S. Environmental Protection Agency (EPA). 3. Interview of prospective Boardmember. Mr. Kevin Markey, Assistant City Attorney, interviewed Leonard Folcarelli for a possible appointment to the Commercial Development Board. Agenda this item for Tuesday. 4. Discussion Re: Comprehensive Annual Financial Report (CAFR) as prepared by Hoyman, Dobson & Company. Mr. Boucher presented the City's first Comprehensive Annual Financial Report (CAFR) to Council. He expressed his appreciation to the Finance Director and her staff for their excellent input on the Report. He stated that Debbie Bradley, Hoyman & Dobson, was present to answer any questions from Council. 5. Discussion Re: Annual Audit Contract Services for FY 92/93 by Hoyman, Dobson & Company. Mr. Boucher stated that Hoyman & Dobson had submitted a proposal for annual audit services at a cost of $21,500. He also outlined what several other communities were paying for audit services. Agenda this item for Tuesday. 6. Discussion Re: Building Codes, Chapters 32 and 1205 (Jim Morgan, Building Official) . There was extensive discussion fasteners or nails to install stated that she had spoken with regarding whether to use staple roofing shingles. Mrs. Calvert the City of Rockledge's Building • • City of Cape Canaveral, Florida City Council Workshop Meeting July 1, 1993 Page 2 Official, and he had explained to her that as of October 1, 1993, the Department of Community Affairs (DCA) would be revealing new data relative to the use of staples or nails on roof shingles. She stated that staples were UL approved and that if the City did not allow the staples there may be a possibility of a lawsuit. Mr. Morgan stated that the City had adopted Chapter 1205 of the SBCCI regulations and he felt that the DCA mandate would be to either adopt Chapter 1205 or "deem to comply ". He stated that most of the cities and the County were going to require that a certified structural engineer seal the plans to ensure that the plans met the standards of Chapter 1205. Mrs. Calvert stated that the problem was not with the staples, but with the installer and the pressure of the gun used to staple the shingles. There was further discussion regarding the weight of the felt used on roofs, the number of nails required per shingle, the damage to roofs caused by Hurricane Andrew, and whether or not to wait until October for the DCA mandate regarding the shingles prior to outlawing the use of staples. Mr. Markey stated that the City would run a minimal risk of being sued by the staple makers. Council concurred to wait until the DCA mandate was issued in October. 7. Discussion Re: Ocean Woods buffer zone. Mayor Salamone read a portion of the minutes from the previous Council workshop meeting pertaining to Ocean Woods. Mr. Markey disclosed for public knowledge that his mother owned a condominium in Ocean Woods. Council and the audience viewed a ten - minute video of the Ocean Woods buffer zone area. Mayor Salamone stated that it appeared from the video that major pieces of the buffer zone were gone. Mr. Morgan stated that 4 -5 paved areas encroached the buffer zone, and there were several areas where the trees appeared to have died and not been replaced. He stated that there appeared to be a total of twenty problem area locations. Mayor Salamone suggested gathering all the pertinent information and presenting the video and relevant information to the Board of Directors of Ocean Woods to determine ways to correct the problems. Mr. Porter agreed that the information packets should be distributed to Ocean Woods. Mayor Salamone asked that the Ocean Woods map be highlighted to reflect the actual problem areas. Mr. Randels felt that the buffer zone problem affected residents in and outside of Ocean Woods. Mr. Morgan stated that the problem had happened over a long period of time and Mayor Salamone stated that the problem could not be solved overnight, but the integrity of the buffer zone needed to be restored. Mr. Chuck Stenglein stated that he had been a resident of Ocean Woods since 1979 (full time since 1982) and he stated that since the Board of Directors had taken over from the developer nothing had been removed from the buffer zones. He stated that the City approved what was placed in Ocean Woods when it was built. Mr. Lewis stated that the City had accepted the project as it progressed and he did not feel that the City had a right to come in to Ocean Woods with its concerns. He stated that there had been no paving changes to property that were not approved by the City. Mr. Lewis felt that the City would be violating its Charter if it attempted to force Ocean Woods to take some action regarding the property. Mr. Markey stated that, in theory, the Council would not be violating its Charter, because it had to access the nature of the encroachments to the buffer zones. Mr. Lloyd stated that it was incumbent upon the City to research the site plans that were originally approved by the City before • • City of Cape Canaveral, Florida City Council Workshop Meeting July 1, 1993 Page 3 meeting with the homeowner's association. He felt that the City was overstepping its bounds and that Ocean Woods had endeavored to maintain the buffer zones. Mayor Salamone suggested that the City gather all of the necessary records and when it was determined which areas included encroachments into the buffer zones that the original paperwork regarding the project be pulled to ascertain what had originally been permitted. Mrs. Mary Lloyd questioned why the City had singled out Ocean Woods. Mayor Salamone stated that the City had received a written complaint and the City Attorney had decided that the complaint was no longer a Code Enforcement Board issue. There was continued discussion regarding Ocean Woods and the several times the issue had been brought before the Code Enforcement Board. Dr. Charles Pindziak stated that the issue was not one only of making individuals happy, but included the need to enforce the laws of the City. He stated that the buffer zones were established for both sides. Mr. Lloyd stated that it was incumbent on the City Council to do a thorough job of investigating what was originally approved by the City. 8. Ordinance No. 12 -93, Amending Citv's Code of Ordinances, Chapter 611, Building Code, by adopting the 1993 revision of the Standard Building Code (final reading on July 6, 1993). Council concurred to remove the language in the Ordinance pertaining to outlawing the use of staple fasteners on roofing shingles. The roofing standards would be placed on a workshop agenda in October after the revisions were received from DCA. Agenda this item for Tuesday. 9. Ordinance No. 21 -93, Amending City's Code of Ordinances, Chapter 624, Flood Damage Prevention (second and final reading on July 6, 1993). Agenda this item for Tuesday. 10. Ordinance No. 22 -93, Amending Citv's Code of Ordinances by Re•ealin• and Reenactin• Chaster 503 Subdivision of Land second and final reading on July 6, 1993). Mr. Boucher advised that Council had been given copies of the Chapter 503, Plat Approval Information, Procedures, and Check -Off List. He introduced John Petrosillo of Dyer, Riddle, Mills & Precourt who had replaced Harold Nantz who would be leaving the firm within the next week. Mr. Morgan stated that he hoped to have completed by Tuesday a rough draft of the informational brochures regarding building and permitting procedures similar to those used by Brevard County. Agenda this item for Tuesday. A ten minute break was taken at this time, after which the meeting was reconvened. 11. Discussion Re: Vacancy on Library Board. Mayor Salamone advised that Mrs. Ernestine Butte and Mrs. Mary Jenkins had resigned from the Library Board. She suggested moving Mrs. Anna Kelly from an alternate position up to a member position. Agenda this item for Tuesday. 12. Discussion Re: Official Visit to Cape Canaveral by Delegates from Kloten, Switzerland. Mr. Boucher stated that he had requested the names and titles of all the Swiss officials visiting the City in mid -July. He had also invited them to attend the City Council workshop meeting scheduled • • City of Cape Canaveral, Florida City Council Workshop Meeting July 1, 1993 Page 4 for July 15th. Mr. Porter and Mr. Berger advised that they would be available to attend the VIP tour at NASA. with the Swiss delegation on July 19th. Mayor Salamone stated that she would be available to attend the tour of the City facilities scheduled for Friday, July 16th. 13. Discussion Re: Replacement vehicle for Sheriff's department. Agenda this item for Tuesday. 14. Discussion Re: Appointment of Budget Committee for FY 93/94. Mayor Salamone suggested appointing the City Council, City Manager, and City Treasurer to the Budget Committee for FY 93/94. Agenda this item for Tuesday. 15. Discussion Re: Wastewater Proiect Update. Mr. Boucher explained the State Revolving Loan Application schedule with the funds, hopefully, being awarded in September. He stated that the draft facilities plan was due July 23rd. Mr. Boucher stated that the City's rate consultants had computed a draft of the Port's estimated contribution to the wetland project to be $2,599,250. He asked Council whether or not the City's position would remain at that price for the Port's capacity of 250,000 gpd. There was general discussion regarding how the amount was determined. Council concurred not to change the figure presented. There was discussion regarding whether or not the City would be receptive to the Port's paying its contribution in installments. Mr. Berger stated that the City should be open to possibilities of the Port's financing their contribution to the wetland project. He suggested that Council may wish to tack on an interest payment if the Port was not able to pay the entire $2.5 million up front. There was further discussion regarding the necessity of obtaining a decision from the Port as to whether or not the Port would continue to have its sewage treated by the City's plant or construct their own plant. Mr. Leo Nicholas suggested that the City move to advise the Port that it would be terminating its contract with the Port in the year 2000, then the Port could negotiate from there. Mr. Joe LaPolla stated that the Port had its own estimate for constructing its own plant, but that he needed more information before presenting both scenarios to his Board for a decision. Mr. Boucher advised that the Port had contracted with Gee & Jenson to determine the cost of building and operating their own system. It was reported that the estimated construction cost for a 250,000 gpd facility was approximately $2,422,000. Mr. LaPolla explained all the comparisons that had to be made between the City and the Port treating the sewage before he presented such proposals to his Board. He stated that the Port would pay the City's rate consultant, Burton & Associates, to provide the necessary raw data and figures he needed to properly compare the two scenarios. Mr. Boucher advised that he had received a proposal from the City of Cocoa Beach to handle the City's sludge processing and to share the operating costs. Cocoa Beach had made an offer to the City of $8,250 per month or $99,000 per year for the service. Mr. Boucher stated that City staff would have to cost -out and evaluate the • • City of Cape Canaveral, Florida City Council Workshop Meeting July 1, 1993 Page 5 offer before a recommendation was made. Mr. Randels advised that the County was also working on a large central sludge processing plant. Mr. Boucher stated that the County's facility may not be on -line when the City needed to be on -line and that more information was needed. Mr. Boucher advised that the Port had also offered a possible reuse option. The Port had advised that it may be able to take 800,000 gpd in reuse and it may consider building their own reuse lines which would potentially help the City obtain a wet weather discharge permit into the Port. Mr. LaPolla stated that the Port's preliminary figures included using 3/4" per week per acre of reuse which would require 333 acres and if it was able to use property along Highways 528 and 401, it could spray 800,000 to a million gpd of reuse. He stated that it would require more research to determine exact figures. There was further discussion regarding the Port's reuse option. Mr. LaPolla questioned the City's deadline for purchasing the land for the wetlands and Mr. Boucher advised that it would be August 23rd. 16. City Manager's Report. Mr. Boucher asked Council to consider scheduling an Executive Session to discuss labor negotiations. Council concurred to schedule an Executive Session for 6:15 P.M. on Tuesday, July 6th, prior to the regularly scheduled Council meeting. Mr. Boucher also requested that Council schedule a closed session with Michael Roper to discuss the City's strategy in the Abbott vs. City of Cape Canaveral lawsuit. Council suggested the times of 6:30 a.m. or 2:00 p.m. on Monday, July 12th. Mr. Boucher would advise which time was most acceptable. Mr. Boucher briefly explained the County's Transportation Impact Fee and what had been collected on behalf of the City. He stated that the design for the turn lanes and pedestrian signals for the intersection of North Atlantic Avenue and Central Boulevard was completed, but there were no funds available from the County to construct the improvements. Mr. Boucher stated he would talk to the County and the Port to attempt to obtain funding for the improvements. Mr. Boucher highlighted data included in the Transportation Concurrency Management System Update. Mr. Boucher stated that the City had received a request from United Way to erect a temporary sign on First Union Bank property for its donation drive. Mayor Salamone stated that the City's sign ordinance did not allow for temporary signs, therefore, the request had to be denied. There was general discussion regarding temporary signs. DISCUSSION: 1. Mayor Salamone asked that a resolution supporting the Space Station program be included on Tuesday's agenda. 2. Mrs. Mary Jenkins advised that the next shuttle had been moved up from July 20th to July 17th. 0 City of Cape Canaveral, Florida City Council Workshop Meeting July 1, 1993 Page 6 3 . Mr. Randels questioned the status of the sand transfer facility and the easements required for the beach renourishment project. Mr. Boucher advised that all easements, with the exception of one still to be signed, had been received. There being no further business, the meeting adjourned at 10: 05 P.M. aith G. Miller, C '_ ; • E City Clerlc,