Loading...
HomeMy WebLinkAbout01-22-1993 Special Workshop• • CITY COUNCIL SPECIAL WORKSHOP MEETING January 22, 1993 A Workshop Meeting of the Cape Canaveral City Council was held on January 22, 1993, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 5:04 P.M. by Mayor Salamone. ROLL CALL: Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Acting City Manager City Attorney City Clerk BUSINESS: Joy Salamone John Porter Robert Abbott Joan Calvert Rocky Randels Bennett Boucher John Kancilia Faith Miller Present Present Present Present Present Present Present Present 1. Discussion Re: Draft Interlocal Sewage Agreement between -he City and Canaveral Port Authority. Mr. Boucher advised that City staff, Mike Burton, John Kancilia, and Dan Click had been working as a committee for the past several months on a draft agreement to present to the Canaveral Port Authority. Mr. Kancilia stated that the committee had investigated several alternative ways of replacing the present sewer franchise agreement with the Port and Mr. Burton drafted the committee's position paper outlining why the wholesale agreement was recommended. Mr. Michael Burton, Burton & Associates, briefly described the history of the City's sewer franchise agreement with the Port and the various alternatives to the agreement that were reviewed by the committee. He stated that the City was limited in terms of revenue received from the Port for sewage treatment and that the City was not compensated for as much wastewater as it was actually treating. The consensus of the committee had been to pursue a wholesale agreement with the Port. Mr. Kancilia proceeded to explain the draft agreement in detail. He explained that the City would be selling the Port reserve capacity for its future expansion which would also involve a pro -rata share of the City's expense to improve the wastewater treatment plant. Mr. Burton explained the rate structure of the agreement including the readiness to serve fee, usage charge, high strength surcharge, administrative fees, the maximum discharge limit, and cost recovery fees for prohibited discharges. Mr. Kancilia stated that the City would request that the Port adopt an ordinance similar to Chapter 670 of the City's Code of Ordinances that met federal pretreatment regulations. He explained that the agreement reserved certain rights of inspection for the City to determine if federal pretreatment regulations were being met. Mr. Kancilia stated that the draft agreement had not been discussed with the Port and the Port had not had any input in the contents of the document. Mr. Burton stated that typically wholesale rates were 60 -85% of retail rates. He stated that his firm would be conducting a fully allocated cost of service study to determine the rates to be charged to the City's sewer customers. He stated that in all probability wholesales rates would be lower than the retail rates. Mr. Burton, Mr. Click and Mr. Kancilia answered questions from Council relative to the draft interlocal sewagb disposal agreement. • City of Cape Canaveral, Florida Special Workshop Meeting January 22, 1993 Page 2 Mr. Kancilia advised that the City wanted the best agreement possible and the committee members wanted Council to fully understand the concept of the agreement and the legal relationship with the Port. A ten - minute break was taken at this time, after which the meeting reconvened. 2. Discussion Re: Wastewater and Stormwater Improvement Project; proposed Preliminary Engineering Contract with Post, Buckley, Schuh & Jernigan, Inc. Mayor Salamone stated that Council would be discussing the proposed contract with Post, Buckley, Schuh & Jernigan. She stated that Council had two choices: if there was a problem with the contract, Council could ask Post, Buckley to re -work the contract or Council could go to the next ranked engineering firm. Mr. Craig Ferguson, Post, Buckley, presented the project organizational chart which reflected recent changes. He stated that Mr. Dan Click had resigned from Post, Buckley. He stated that Mr. Chip Swindell was forming his own company and Post, Buckley was in current negotiations with Mr. Swindell's firm for continuing engineering services for the City's project. Mr. Ferguson introduced other members of his firm who were present at the meeting. Mr. Ferguson reviewed his memo which had been presented to Council which summarized the wastewater and stormwater improvement projects. Mayor Salamone stated that she felt the same team involved in the initial negotiations with Post, Buckley was no longer present. Mr. Randels stated that during the previous week's meeting, Post, Buckley had stated that Mr. Swindell would design the wetlands project. He stated that one of the deciding factors for the selection of Post, Buckley was Mr. Swindell's experience and expertise in wetlands. Mrs. Calvert agreed with Mr. Randels' comments and stated that she felt the City had been deceived. Mr. Bob Morrell stated that his firm had always intended to use Chip Swindell on the wetlands project team. Mrs. Calvert expressed her concerns against sub - contracting. Mayor Salamone stated that there was a lack of trust now because the City was not advised that Mr. Swindell had left the firm. She stated that Mr. Click and Mr. Swindell were major players on the project team. Mr. Kancilia stated that the City was not compelled to hire Post, Buckley. The City could continue to negotiate with Post, Buckley on different terms or Council could choose to go to the next ranked contractor, Hartman & Associates, or solicit further proposals'. Mr. Ferguson stated that there was no deception intended on the part of his firm. He stated that the firm recognized Mr. Swindell's expertise and a draft agreement had been prepared by the firm and was ready for Mr. Swindell's signature. Mr. Morrell also stated that his firm recognized Mr. Swindell's expertise and its commitment to the City and intended to fulfill its commitment. Mrs. Calvert questioned if the firm had notified any City employee that Mr. Swindell and Mr. Click were no longer with the company. Mr. Morrell stated that the City was advised immediately when Mr. Click resigned. Mr. Ferguson stated that during a meeting with the Public Works Director it was stated that something might be occurring with Mr. Swindell, but there was every intention on both sides to maintain the relationship. He had asked Mr. Abbott for some time to allow Post, Buckley to complete negotiations with Mr. { City of Cape Canaveral, Florida Special Workshop Meeting January 22, 1993 Page 3 Swindell. Mr. Abbott stated that there was never any intent to enter into a contract with Post, Buckley without Mr. Swindell. Mayor Salamone asked that the proposed contract be placed on the next Council workshop to allow Post, Buckley time to negotiate its contract with Mr. Swindell. Council concurred to place the item on the next workshop. There being no further business, the meeting adjourned at 6:40 P.M. �� I ra th G. Mi1]er 31�� C City Clerk \" c, , • I }}