HomeMy WebLinkAboutAgenda Packet 7-16-13City of Cape Canaveral
CITY COUNCIL MEETING
:APE CANAVERAL LIBRARY MEETING ROOM
201 Polk Avenue, Cape Canaveral, Florida
Tuesday
July 16, 2013
6:00 PM
F_1W4zIbL1
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS / INTERVIEWS:
6:05 p.m. — 6:10 p.m.
Interview Applicant Joseph H. Mathos for appointment to the Community
Appearance Board.
CITY ATTORNEY'S REPORT:
6:10 p.m. — 6:15 p.m.
AUDIENCE TO BE HEARD:
6:15 p.m. — 6:30 p.m.
Comments to be heard on items that do not appear on the agenda of this meeting.
Citizens will limit their comments to five (5) minutes. The City Council will not
take any action under the "Audience to Be Heard" section of the agenda. The
Council may schedule such items as regular agenda items and act upon them in
the future.
CONSENT AGENDA:
6:30 p.m. — 6:35 p.m.
1. Approve Minutes for City Council Meeting of June 18, 2013.
2. Resolution No. 2013 -11; appointing a Member to the Community
Appearance Board of the City of Cape Canaveral, Florida; providing for
the repeal of prior inconsistent resolutions; severability; and an effective
date. (Joseph H. Mathos).
105 Polk Avenue • Post Off ice Box 326 Cape Canaveral, FL 32920 -0326
Telephone (32 1) 868 -1220 Fax: (321) 868 -1248
www.cityofeapecauaveral.org • email: info(ctcityofeapecanaveial.org
City of Cape Canaveral, Florida
City Council Meeting
July 16, 2013
Page 2 of 3
3. Approve Task Order in the amount of $123,155 to Baskerville- Donovan,
Inc. for Architectural and Engineering Services related to the renovation of
the main Wastewater Treatment Plant building and authorize the City
Manager to execute same.
4. Approve Task Order No. 3 in the amount of $99,870 to Tetra Tech, Inc. for
Phase I Engineering Design and Construction Monitoring Services related
to the replacement of the sanitary sewer line between Lift Stations #9 and
#2 and authorize the City Manager to execute same.
5. Award the Bid for Lift Station # 1 Improvements Project to Hinterland
Group, Inc. in the amount of $148,890 and authorize the City Manager to
execute the Construction Agreement for same.
PUBLIC HEARING:
6:35 p.m. — 6:55 p.m.
6. Ordinance No. 08 -2013; amending Chapter 90, Floods, of the Code of
Ordinances related to construction site stormwater runoff control; making
conforming amendments to Chapter 2, Administration; providing for the
repeal of prior inconsistent ordinances and resolutions; incorporation into
the Code; severability; and an effective date, second reading.
7. Ordinance No. 10 -2013; amending Chapter 110, Zoning, of the Cape
Canaveral Code of Ordinances related to Vacation Resort Campuses;
providing requirements for Vacation Resort Campuses; excluding
Vacation Resort Campuses from the rental restrictions on dwelling units
set forth in Section 110 -487; providing for the repeal of prior inconsistent
ordinances and resolutions; incorporation into the Code; severability; and
an effective date, second reading.
8. Ordinance No. 09 -2013; amending Chapter 78, Article II, Division 3 of the
Cape Canaveral Code of Ordinances related to sanitary sewer system
impact fees; revising sewer impact fee assessment procedures consistent
with the findings and recommendations set forth in the City's Sanitary
Sewer Impact Fee Report dated April 2013; providing for the repeal of
prior inconsistent ordinances and resolutions; incorporation into the Code;
severability; and an effective date, first reading.
City of Cape Canaveral, Florida
City Council Meeting
irJuly 16, 2013
Page 3 of 3
ITEMS FOR ACTION:
6:55 p.m. — 7:15 p.m.
9. Resolution 2013 -12, adopting a tentative proposed millage rate for the
levy of Ad Valorem Taxes for Fiscal Year 2013/2014 on all taxable
property located within the City of Cape Canaveral, Brevard County,
Florida; providing for an effective date.
10. Discuss /approve Task Order No. 1 in the amount of $254,975 to GLE
Associates, Inc. for Architectural and Engineering Services related to the
design of a new City Hall and authorize the City Manager to execute
same.
REPORTS:
7:15 p.m. — 7:30 p.m.
11. Council.
ADJOURNMENT:
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to
appeal any decision made by the City Council with respect to any matter considered at this meeting, that person
will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim
record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to
be based. This notice does not constitute consent by the City for the introduction or admission into evidence of
otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed
by law.
In accordance with the Americans with Disabilities Act: all interested parties may attend this Public Meeting. The
facility is accessible to the physically handicapped. Persons with disabilities needing assistance to participate in
the proceedings should contact the City Clerk's office (868 - 1220 x220 or x221) 48 hours in advance of the
meeting.
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 7/16/2013
Presentations /Interviews
Subject: Interview Applicant Joseph H. Mathos for appointment to the Community
Appearance Board.
Department: Planning and Zoning
Summary: On May 29, 2013 the Community Appearance Board interviewed Mr.
Joseph H. Mathos to fill a vacancy. Mr. Mathos has been a Cape Canaveral resident
for two years. He is retired, has served as Deputy Superintendent of Schools for Dade
County and has served on numerous boards. He selected the Community Appearance
Board as his number one preference for service on advisory boards.
Based on his interview and obvious interest in the appearance of Cape Canaveral, the
Board recommends that he be appointed by the City Council.
Submitting Department Director: Barry Brown /f V, Date: 7/3/2013
Attachments: Board Application and Community Appearance Board Recommendation
Memo to Council.
Financial Impact: Staff time to prepare item. q
Reviewed by Finance Director: John Deleo Date:
The City Manager recommends that City Council Vke the following action(s):
Interview Applicant Joseph H. Mathos.
Approved by City Manager: David L. Greene 0"04 Date:
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
r
CITY OF CAPE CANAVERAL
APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE
Pursuant to Section 2471, Cape Canaveral Code
City Code wires prospectivand exiss/b'ng board members to fill out an application. City de: also
prohibits a person from serving on a C Board or Committee if that person has _b4�-c�r� eb'of a,
felony, unless their civil rights have been restored.
Please complete the following in the space provided:
FEB - 4 20 f
A. GENERAL
/ i}iGk�
10 Applicant Name: - -__cJ y S e p �Z ]✓f cr_ ��� r ._
2.
3.
4.
5.
A
Home and Cellular Telephone,
Occupation:
Business Telephone,
Bushes
7. EWall:
/ I !r f, l
6. ELIGIBILITY
The information provided in this section Is for purposes of determining whether you are eligible to
serve on a City advisory board or committee. .
14 Are you duly registered to vote In Brevard County? (Y) �N)
2 Have you been a resident of the City of Cape
Canaveral for 12 months or longer? (Y) (N)
3a. Are you a Business owner. (Y) (N)
3be if yes to 3a, please list the name: r / ✓ft°l ���'.2 A400 Q.
4a. Have you ever been convicted or found guilty, regardless
of adjudication, or a felony in any jurisdiction? Any plea
of nolo contendere (no contest) shall be considered a
conviction for purposes of this question. (Y) (N)
4b, If yes to 4a, have your civil rights been restored? (Y) (N)
5a. Do you presently serve on any other City of Cape
Canaveral advisory board or committee? (y) (N) �^
5b. If yes to 5a, please list each:
Page 1 of 3
6. City ordinance requires that all persons applying for a
City advisory board or committee must voluntarily consent
to a standard criminal background check before being
appointed to a board or committee. Do you voluntarily
consent to having a standard background check
performed on you by the City of Cape Canaveral?
7a. Are you related to a City of Cape Canaveral Council
member by blood, adoption, or marriage? .
7b.
C.
10
If yes to 7a, please provide name(s) of person(s) and relationship to you:
INTERESTSIEXPERIENCE
initials
m is —" (N)
(Y) (N) d4-
Briefly state your interest In serving on a City advisory board or committee:
A _ 0
Ile
/W1
il
S
2v Jnurfiedcall sequenced = most Interested), please rank which advisory board or committee
on which you wish to serve.
a. Board of Adjustment*
b. c-A-, _ Business and Economic Development Board
c. Code Enforcement Board`
d. _� Community Appearance Board*
e. Construction Board of Adjustment and Appeals*
f. Culture and Leisure Services Board
g. Library Board
h.� Planning and Zoning Board*
i. Other.
*Member of these boards are required to complete and file with the supervisor of Elections a Financial
Disclosure Form upon appointment to said board and prior to July 7 of each year following the finial
appolntment while still a member of said board.
3.
Briefly state any prior experiences In serving on any governmental board or committee.
49 Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.)
that you feel help to qualify you for membership on the desired desired board or Committee.
�/ f M L A.i > 7�/ / Y Y" /.' f / I.744 / Y-A /r /�10 �' / A eo it � �i / / 4d; e Cl/1/ Co l 1
D. STATE REPORTING REQUIREMENTS
Section 760.80, Florida Statutes, requires that the City
State disclosing race, gender, and physical disabilities
check the appropriate boxes. 0
Page 2 of 3
annually submit a report to the Secretary of
of board and committee members. Please
RRACE 0 GENDER
African- American Male
Asian- American Female
Hispanic- American Not Known
Native- American
Caucasian DISABILITY
Not Known Physically disabled
YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTY OF
PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE
BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO
RELY ON THAT INFORMATION,
YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC
OFFICERS [SECTIONS 112.311 -326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE
LAW' [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE
APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR
SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS.
PLEASE NOTE,
• Appointment to any City board is subject to City Council approval following a brief interview
before the City Council at a regularly scheduled meeting.
• Your application will remain effective for one year from date of completion.
• If you should have any questions regarding the completion of this appiicadon, please contact
the City Clerk's Office at (321) 868 -1220 ext. 221.
Signature. 0
i
C
to: City of Cape Canaveral
Office of the City Clerk
105 Polk Avenue
Cape Canaveral Florida 32920
For Office Use Only.
Date application received.
Date Appointed.
Appointed by.
Appointed to.
.Term Expires.
;21 // 3
Page 3 of 3
Date:
City of Cape Canaveral
Community & Economic Development Department
)13
To: Barry Brown, Planning & Zoning Director
r,
From: Susan L. Chapman, Board Secretary
Through: Randy Wasserman, Chairperson
Re: Recommendation to City Council to Appoint Joseph H. Mathos as a
Board Member to the Community Appearance Board
On May 29, 2013, the Community Appearance Board interviewed Joseph H.
Mathos as a potential new Board member. By unanimous vote, the Board
recommended that City Council appoint Mr. Mathos to the Board.
7510 N Atlantic Avenue — P.O. Box 326 — Cape Canaveral, FL 32920 -0326
Telephone (321) 868 -1222 — Fax (321) 868 -1247
www.citvofcaj3ecanaveraLnr« e-mail: info@cityofoanecanaveral.org
CITY COUNCIL REGULAR MEETING
CAPE CANAVERAL LIBRARY MEETING ROOM
201 Polk Avenue, Cape Canaveral, Florida
TUESDAY
June 18, 2013
6:00 PM
MINUTES
P
CALL TO ORDER: The Chair called the Meeting to Order at 6 ,00PP M., and led the pledge
of allegiance. Mayor Randels reminded everyone to speak into'he microphone.
ROLL CALL:
Council Members Present:
Mayor Pro Tem
Council Member
Council Member
Mayor
Council Member t
4
Others Present:
City Manager
City Attorney
Assistant City M
ti
N John Bond'�r
Bob''Hoog
V
Buzz �Petsos
Rocky Randels
Betty Walsh
F
anager /City Clerk-
Finance Director
Community 4j gonomicDevelopment Director
Planning 9471ho'%164- miD:irector'
Leisur Zbrvices Director
PublicV',,Vorks ServicesADi
Public Works Services D`
Brevard C'opn, ty, Sheriff M;
CITY ATTORNEY'=S RE
AUDIENCE TO BE
CONSENT AGENDA:
re ctor
+eputy Director
r.
RT: None
: None
David L. Greene
Anthony Garganese
Angela Apperson
John DeLeo
Todd Morley
Barry Brown
Gustavo Vergara
Jeff Ratliff
Lonnie Dunn
Mike DeMorat
Mayor Randels inquired if any items are to be removed from the Consent Agenda for
discussion. No items were removed.
1. ADDrove Minutes for City Council Meeting of May 21, 2413:
City of Cape Canaveral, Florida
City Council Regular Meeting
June 18, 2013
Page 2of5
2. Approve
Berrvhill Grou
ement for Consultinq Services in
LLC for providi
Irej
wastewater /stormwater improvement pr_oiects in the State Revolving Fund Loan
Program as administered by Florida Dep4d
authorize the City Manager to execute same:
3.
rtment of Environmental Protecti
:in L. Hampton
m
Improvements Project at tt
Manager to execute same:
4. Approve Task Order No. 4. in the amount of
Associates, Inc. for bidding and construction monito!
Avenue Streetscape Project and authorize the CityMa
50 Approve I nterlocal
between the City of Can
execution of same:
►greement for Builc
Canaveral and the
r to
r,_the North Atlan
Ut6same:
A motion was made by Council Member Hoog, seconded by Council Member
Walsh, to approve the five items on the. Consent Agenda. The motion carried 5 =0
with voting as follows: Mayor Pro Tem Bond, For; CoWnciI Member Hoog, For,
Council Member Petsos, For; Mayor Randels, For,- Council Member Walsh,
For.
PUBLIC HEARING.;
6.
Clrrlina
reading :City Attorney Garganesq read the Ordinance title into the record and provided
a brief exptanation of same. A` motion was made by Council Member Petsos,
seconded by( .Mayor Pro Tern Bond, for approval of Ordinance No. 06 =2013 on
second reading. The Public Hearing was opened. No comments were received and
the Public Hearing .was. closed. The motion carried 5 =0 with voting as follows.
Mayor Pro Tern Bond, For; Council Member Hoog, For; Council Member Petsos,
For; Mayor Randels, For; and Council Member Walsh, For.
7.
finance No. I
related to ill
-2013; amending Chapter 78, Utilities, of
discharges and connections to the Municipal
Sewer System (MS4); providing for the repeal of prior inconsistent ordinances and
resolutions; incorporation into the Code; severability; and an effective date, second
reading: City Attorney Garganese read the Ordinance title into the record and provided
a brief overview of same. A motion was made by Council Member Hoog, seconded
City of Cape Canaveral, Florida
City Council Regular Meeting
June 18, 2013
Page 3of5
by Council Member Walsh, to approve Ordinance No. 07 -2013 on second reading.
The Public Hearing was opened. No comments were received and the Public Hearing
was closed. The motion carried 5 -0 with voting as follows: Mayor Pro Tem Bond,
For; Council Member Hoog, For Council Member Petsos, For Mayor Randels,
For; and Council Member Walsh, For.
89 Ordinance No. 0&2013; amending Chapter 90, Floods, of the Code of
Ordinances related to construction site stormwater runoff control; making conforming
amendments to Chanter 2. Administration: orovidina for the re6`eal0f prior inconsistent
• .MAA MMAMA T.AM .M1TA •MA . WAI.A&
date, first reading: City Attorney Garganese read the Ordinance,title into the record and
provided an explanation of same. A motion was made b Y �` MA :or Pro Tem Bond,
seconded by Council Member Petsos, for approval. Discussion ensued and
included: that the Ordinance only applies to parcels over 1 acre; how the Ordinance will
impact development; y a g,
that fees will be considered b Resolution on seco _d remdin • fees
will be set to recover the costs to enforce the Ordinance re uirements• the. proposed flat
q �p p
fee is to be a percentage of the cost for the site --Work; possibly creating a
tiered /laddered approach to the fee, and that the percentage fee should be below that of
Brevard County. The Public Hearing was opened. No comments were received and
the Public Hearing was closed. The. emotion carried 5 =0 with voting as follows:
Mayor Pro Tem Bond, For; Council`Aember Hoog, For; Council Member Petsos,
For; Mayor Randels, For; and Councit MerAber Walsh, For.'
t
90 Ordinance No. 1:0= 2013; amending'Chapter 110; -Zoning, of the Cape Canaveral
Code of Ordina
mouses: orovidi
u ire
Vacation Resort _Campuses; excluding Vacation Resort Campuses from the rental
restrictions on dwelling units set forth in Section 110 -487; providing for the repeal of
prior inconsistent ordinances: and:.. resolutions;' incorporation into the Code, severability;
naaner
date, first reading: Attorney Garganese read the Ordinance title into
the record; suggested'a change to the third "Whereas" to read: "The City recognizes
that a'`�Vacation resort campus, as .defined herein, can
ti help to promote economic
devef& Mp ent and tourism in thee: City of Cape Canaveral;" and provided a detailed
F
explanation "of the Ordinance. Ken Ward, representing Cape Caribe Resort, explained
the events n;h`ich lead to' the creation of the Resort, how the Resort operates and
advocated for papsage of the Ordinance. Council Comments included: the current need
to house prospective ...tenants at hotels outside the City; that the passage of this
Ordinance may allow the next building to be built sooner; and the facility is well
landscaped. A motion was made by Council Member Petsos, seconded by
Council Member Walsh, for approval of Ordinance No. 10 -2013. The Public Hearing
was opened. Pat Walden asked if the seven day limitation to rental will be removed; to
which City Manager Greene and Mr. Ward responded the limitation will only be removed
for the resort and will remain in the rest of the City. Attorney Garganese recapped the
proposed amendment. The Public Hearing was closed. The motion carried 5 =0 with
voting as follows: Mayor Pro Tem Bond, For; Council Member Hoog, For; Council
Member Petsos, For; Mayor Randels, For; and Council Member Walsh, For.
City of Cape Canaveral, Florida
City Council Regular Meeting
June 18, 2013
Page 4 of 5
ITEMS FOR ACTION:
100 Desianate one (1) City Official to be
r'" Annual
Florida League of Cities Conference scheduled for August 15 =17, 2013 — World Center
Marriott, Orlando, Florida: Council Member Hoog, seconded by Council Member
Walsh, nominate John Bond. The nomination carried 5 -0 with voting as follows:
Mayor Pro Tern Bond, For; Council Member Hoog, For Council Member Petsos,
For; Mayor Randels, For; and Council Member Walsh, For.
a
11. Ratify the Composite City Manager Performance Evaluation and
discuss /determine how to proceed with the provisions,., of. Section 2, Salary, and
Evaluation, of the Employment Agreement between the City %;dUCape Canaveral and
City Manager David L. Greene: Mayor Randels provided an overview of the process,
the areas that were evaluated, the scoring system; and the need to decide on an
amount of salary increase, if any. The amountfpercentage of the sal ky J ncrease was
discussed. A motion was made by Councii`Me''mber Hoog, seconde yy Mayor Pro
Tem Bond, for a five (5) percent increase. The motion- carried 5 -0 with voting as
follows: Mayor Pro Tern Bond, For; Council Member Hoog, For; Council Member
Petsos, For; Mayor Randels, For; and Council Member Walsh, For. City Manager
Greene thanked the City Council an&indicated this is a team effort.
REPORTS:
12. Council
Council Member Walsh noted the work of Todd Morley, Jeff Ratliff and Duree Alexander
with Federal Emergency Management Agency (FEMA) to reduce the City's
classification from an eight to. a -seven; -whicKt will save residents money on their flood
insurance, prerriurns, She relayed positive comments received related to the
performance of Leis "ui -e Services Director Gustavo Vergara.
Manor "'Pro:. Tem Bond `thanked Major DeMorat for allowing him to ride along with
Corporal xZieb.el. He indicated it was an interesting experience. He noted the need for
improvements/upgrades to the radio system; the need for signage on the beach, near
the crossovers;.. which is 'visible from the beach, so individuals will be able to tell
emergency services:` where they are located; and the need to make improvements at
certain properties to `be' able to see the address from the street. He also thanked City
Manager Greene forlhe outstanding performance.
Mayor Randels noted his attendance at the Governor's Mansion for dinner where he
shared items of interest in the City; he also met with Department of Economic
Opportunity Representatives and secured funding for training for the certain workers at
the Assisted Living Facility; the settlement between the National Fair Housing Alliance,
Fair Housing Continuum and Wells Fargo related to Real Estate Owned homes; and a
City of Cape Canaveral, Florida
City Council Regular Meeting
June 18, 2013
Page 5 of 5
new law which may speed up the eviction process for a landlord who is not receiving
rental payments.
ADJOURNMENT:
There being no further business, the Meeting adjourned at 7:20 P.M.
Rocky Randels, Mayor
Angela M. Apperson, MMC,
Assistant City Manager /City Clerk
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No. Z
Subject: Resolution No. 2013 -11; appointing a Member to the Community Appearance
Board of the City of Cape Canaveral, Florida; providing for the repeal of prior
inconsistent resolutions; severability; and an effective date. (Joseph H. Mathos).
Department: Legislative
Summary: On May 29, 2013, the Community Appearance Board interviewed Applicant
Joseph H. Mathos to fill a vacancy. Based on Mr. Mathos' civic interests and previous
experience, the Board recommends that he be appointed by the City Council.
After having conducted an interview at tonight's meeting of Applicant Joseph H. Mathos,
it is now incumbent upon the City Council to appoint a Member to the Community
Appearance Board.
Submitting Department Director: Angela Apperson Date: 07 -03 -2013
Attachment: Resolution. No. 2013 -11
Financial Impact: Staff time to prepare item.
Reviewed by Finance Director: John DeLeo Date: i
The City Manager recommends that City Council t ke the following action (s):
Adopt Resolution No. 2013 -11.
Approved by City Manager: David L. Greene o `V-®- Date:
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
Tabled to Time Certain
RESOLUTION 201341
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE
CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING A
MEMBER TO THE COMMUNITY APPEARANCE BOARD OF THE
CITY OF CAPE CANAVERAL; PROVIDING FOR THE REPEAL
OF PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY;
AND AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by City Code
Section 22 -37 created a Board known as the Community Appearance Board; and
WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to
appoint a Member to said Board.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are deemed true and correct and are hereby
incorporated herein by this reference as a material part of this Resolution.
Section 2. Appointments to the Community Appearance Board. Pursuant to Section 2-
171(e) of the Cape Canaveral City Code, the City Council of the City of Cape Canaveral hereby
appoints Joseph H. Mathos to the Cape Canaveral Community Appearance Board for a three
year term.
Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, word, or
portion of this Resolution is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, such portion shall be deemed a separate, distinct and independent
provision and such holding shall not affect the validity of the remaining portion hereto.
Section 5. Effective Date. This Resolution shall become effective immediately upon
adoption by the City Council of the City of Cape Canaveral, Florida.
ADOPTED at a Regular Meeting of the City Council of the City of Cape Canaveral,
Florida, assembled this 16th day of July, 2013.
(Signature page follows)
City of Cape Canaveral
Resolution No. 2013 -11
Page 1 of 2
ATTEST.
Angela Apperson,
Asst. City Manager /City Clerk
Approved as to legal form and sufficiency
For the City of Cape Canaveral only by.
Anthony A. Garganese, City Attorney
Rocky Randels, Mayor
U lA
John Bond
Buzz Petsos
Rocky Randels
Betty Walsh
City of Cape Canaveral
Resolution No. 2013 -11
Page 2 of 2
FOR
AGAINST
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No. S
Subject: Approve Task Order in the amount of $123,155 to Baskerville- Donovan, Inc.
for Architectural and Engineering Services related to the renovation of the main
Wastewater Treatment Plant building and authorize the City Manager to execute same.
Department: Public Works Services
Summary: The main Wastewater Treatment Plant (WWTP) building was constructed in
1966. When other areas of the WWTP were rehabbed in 1995, the main building was
not included in the upgrades.
As this building is approaching 48 years old, there are numerous major deficiencies that
are affecting the operational efficiency and work environment (health and safety) for
employees. The deficiencies include, but are not limited to, the following:
• Poor location for the Plant Operator Control Room (needs to be moved to bay
area);
• Outdated restroom and shower facilities;
• Lacking adequate HVAC system throughout building;
• Electrical wiring and lighting outdated;
• Plumbing outdated throughout building;
• Major electrical distribution panels obsolete (1960s vintage);
• Hurricane window hardening needed;
• Deteriorating cabinets in Wet Lab;
• Mold /mildew in walls;
• Men's and women's locker rooms needed;
• Building needs to be sealed, stucco applied and painted on outside;
• Deteriorating kitchen cabinets in break room;
• Hot water tank and laundry washbasin replacement needed;
• Fecal Area needs to be moved out of Wet Lab;
• Training /conference /meeting room needed;
• Unused electrical equipment; and
• Poor location for chlorine storage tanks.
Capital Funds were set aside in the approved FY 2012/2013 Budget for design and
engineering of the renovation of the main WWTP building.
After review of engineering firm qualifications for similar -type projects completed in
other municipalities, Public Works Services Staff selected Baskerville- Donovan, Inc.
(BDI) of Melbourne, Florida to perform the project tasks. BDI is one of the engineering
firms selected for Professional Engineering /Surveying, Planning, Consulting and
Architectural Services in Request for Qualifications #2011 -01. A Master Services
Agreement for these services has been executed. The scope of work for this Task
Order (Attachment #1) includes, but is not limited to, the performance of the following
City Council Meeting Date: 07/16/2013
Item No. '�6
Page 2 of 2
tasks:
• Develop existing building drawings;
• Perform structural analysis of existing building;
• Prepare design drawings and documents;
• Bid document preparation and bidding /negotiation services;
• Permitting; and
• Construction administration.
The main WWTP building will be remodeled to include: (1) a large crew room for Staff
and training meetings, (2) new restroom facilities, (3) new locker rooms with shower
facilities, (4) an updated laboratory facility and (5) a new monitoring room for treatment
plant operators. The Project also will include repairs to the building structure,
replacement of windows and painting of the inside bay area. Photos of the existing
conditions (Attachment #2) of the main WWTP building and a sketch of the proposed
renovations (Attachment #3) are enclosed. The projected cost of actual renovation is
$750,000, which will be included in the FY 2013114 budget.
Anticipated milestone dates:
• Design documents complete: November /December 2013;
• City Council approval of selected contractor /award of Bid: early 2014; and
• Construction completion: late summer /early fall.
Submittina Director: Jeff Ratliff �KIAlk Date: 06/25/2013
achments:
#1 - BDI Task Order
#2 - Main WWTP Building Existing Condition Photos
#3 - Renovation Area Layout Sketch
Financial Impact: $123,155 to Baskerville- Donovan, Inc. for Architectural and
Engineering Services related to the renovation of the main Wastewater Treatment Plant
building funded by the Wastewater Fund through the contingency or the unrestricted
reserves. Staff time and effort to prepare this Ag nda Item.
Reviewed by Finance Director: John DeLeo Date: 4sbsj 13
The City Manager recommends that City 041uncil take the following action:
Approve Task Order in the amount of $123,155 to Baskerville- Donovan, Inc. for
Architectural and Engineering Services related to the renovation of the main
Wastewater Treatment Plant building and authorize the City Manager to execute same.
Approved by City Manager: David L. Greene O'>d, Date:
City Council Action:[ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
Attachment #1
BDI Task Order
TASK ORDER
CITY OF CAPE CANAVERAL
MAIN WASTEWATER TREATMENT PLANT BUILDING RENOVATION
ARCHITECTURAL AND ENGINEERING SERVICES
Section I. BACKGROUND
The City of Cape Canaveral has an existing main building located at the Wastewater Treatment
Plant site. This Task Order will allow the BDI /BRPH Team to provide the architectural and
engineering services for the renovation of this building.
Section II. SCOPE OF SERVICES
The BDI /BRPH Team will provide Architectural, Mechanical, Electrical, Plumbing, and Structural
design services as outlined below for the following renovation to the main WWTP building.
• Remodel of the existing laboratory, limited to; doors, windows, lighting, wall finish, ceiling,
and fecal/autoclave location adjustments
• Complete remodel and expansion of the existing break room into a multipurpose room
(break/training /conference)
• Remodel of the existing bay area, limited to; doors, windows, lighting, wall /ceiling/floor
finish, and removal of unused electrical equipment
• New male and female locker rooms within the bay area
• New elevated operator control room within the bay area
• New hot water tank and washbasin within the bay area
• New fecal area near the lab within the bay area
• New chlorine tank storage building extension on the east side of the existing building,
excluding tank, new piping, and chlorine equipment relocation.
• New exterior finish of the existing building
DESIGN /DRAWINGS
The BDI /BRPH Team will prepare final construction documents ready for bid consisting of
Architectural, Mechanical, Electrical, Structural and Plumbing drawings and specifications.
• Architectural design plans and specifications including floor plans, elevations, details and
life safety plans.
• Interior Design and Finish Plans.
• Architectural, electrical, mechanical, structural and plumbing design, including power,
lighting, and fire alarm design.
• Complete structural plans indicating foundation and superstructure.
The BDI /BRPH Team will provide Design Submittals and conduct review meetings at the 50%
and 100% phases of design, and provide one set of responses for each phase.
PERMITTING
The BDI /BRPH Team will assist with obtaining the required City building permit. Preparation of
a response to one (1) Request for Additional Information (RAI) from the Building Official is
included in this Task Order. Additional responses will be in accordance with corporate hourly
rates.
BIDDING AND NEGOTIATION SERVICES:
The BDI /BRPH Team will perform the following services during the bidding process.
• Preparation and assembly of construction bid documents, including; plans, specifications,
and contract documents.
• Preparation and distribution of addenda as may be required during the bidding and
negotiation process.
• Participate in a pre -bid conference.
• Field bidder questions and provide responses to those questions, along with any
necessary clarification /interpretation of the bid documents.
• Evaluate submitted bid packages.
• Provide a recommendation of award.
CONSTRUCTION SERVICES.
The BDI /BRPH Team will perform the following services during the construction period:
• Attend ten (10) periodic meetings during construction.
• Review required submittals, shop drawings, and samples for work under our design.
• Answer formal Requests for Information (RFI's) prepared by the Contractor.
• Prepare and issue Architect's Supplemental Instructions (ASI's) when appropriate to
incorporate modifications or clarifications.
• Perform a Substantial Completion inspection and issue a punch list (PL) of items to be
completed for Final Completion.
• Perform a Final Completion inspection.
• Draft final record drawings from Contractor red -lines for project closeout requirements.
• Provide electronic version of record drawings.
EXCLUSION
The following work is not included in this Task Order, but can be performed as additional
services.
• Roof replacement is not included (except for the existing chlorine area roof, which is
included).
• No work is scheduled for the Sludge Holding, CCC, and Filtration & Effluent transfer pumps.
0-
Section III, SUBCONSULTANTS
BRPH will serve as a subconsultant to BDI providing architectural services for this project.
Section IV. OWNER'S RESPONSIBILITY
The City of Cape Canaveral will provide all available design related information on the existing
Main WWTP building. The City will review and provide one set of comments each on the 50%
and 100% design documentation. The City will work in conjunction with the Architect - Engineer
Team to assist with construction observation. The City will be responsible for all permit fees.
Section V. DELIVERABLES
The BDI /BRPH Team will provide the following deliverables to the City of Cape Canaveral:
1. Three (3) sets of the 50% Plans and Cost Estimate.
2. Three (3) sets of the 100% Plans, Specs and Cost Estimate.
3. Three (3) sets of signed and sealed final construction documents for permitting.
4. One (1) Electronic copy of the Final 100% Contract Documents in PDF format.
Section VII. SCHEDULE
BDI /BRPH Team project schedule is as follows:
Task
Receive City approval
Design Team — Program Validation & Kick -Off
Prepare floor plans
Present floor plans
Revise floor plans (if necessary)
Receive Client approval of floor plans & design
Prepare 50% construction documents
Receive Client comments & approval of 50% CD's
Prepare 100% construction documents
Receive Client comments & approval of 100% CD's
Final construction documents
Final submittal
Bidding / Permitting.
Construction contractor approval
Start Construction.
Substantial completion
3
Schedule
7/16/13
7/19/13
2 weeks
1 week
4
weeks
1
week
4
weeks
1
week
1 week
4 weeks
6 to 7 months
6/13/14
Section VIII. METHOD OF COMPENSATION
The City of Cape Canaveral shall compensate the BDI /BRPH Team for the not4o- exceed lump
sum fee amount as listed below for a total value of One Hundred Twenty Three Thousand One
Hundred and Fifty -five Dollars and Zero Cents ($123,155) for the scope of services as specified
prior in this task order. The cost breakdown for this project is as follows.
Task Total
Develop Existing Drawings $ 10,245
Structural Analysis $ 6,565
Design Development (50 %) $ 11,769
Construction Documents (100 %) $ 68,818
Construction Admin $ 25.758
Totals $ 123,155
The fixed costs listed above include the following expenses: plotting and reproduction for in-
house design purposes; three sets of black line drawings for owner review at each design
milestone; and three sets of signed and sealed final construction documents for permitting.
SECTION IX. ACCEPTANCE
If the above scope and fees meet your approval, please indicate by your signature in the space
provided below and return one (1) signed copy which will constitute an "Agreement and Notice to
Proceed" for the accomplishment of this work.
BASKERVILL&DONOVAN, INC.
Keith HIIX P.E.
June 12, 2013
Date
4
CITY OF CAPE CANAVERAL
Date
Cape Canaveral WWTP Rnovation
601 & BRPH fee Workup
ffl! 7
BRPH Fee
BDI Fee
Discounts
Total
Regional Mgr
$
200.00
Project Mgr
S
150900
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$
150.00
A&rdn
S
60.00
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18131
ft
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89768.00
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3
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4
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S
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2
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0
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37.00
$ -
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69566.00
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101.00
$ -
$
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S
28100
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7
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BRPH Estimation Form
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W9684W1 -Fre Slation- CM of Cape CanaveWCCCWWF phobslCCCWWF4eeproposalRevise0 .ale 5118'2013 Pagel
Other Direct Costs Worksheet
DISCIPLINE TOTALS
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5100.00
54.40.00
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5200.00
512 TOTAL
&W.Wnc0
4m
5208.40
4.00
5206.00
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51,664.00
32m
$1,664.00
32.40
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0.00
50.00
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56M.0
5300.00
50.09
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53.150.00
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523.960.m
266m
56.440.00
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622 TOTAL
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52.440.00
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54.400.0
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56.00
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652 TOTAL
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55.160m
56.00
5600.m
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662 TOTAL
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55.060.00
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53.120m
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5100.00
0.00
5200.00
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5200.00
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DISCPLINE TOTALS
90.0
55,966.09
58.00
59,606.00
89.00
580,01600
664.00
1 521.144.00
1 200.09
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5100.00
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5100.00
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1 5500.00
1
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3100
3250
3500
3100
4500
502 TOTAL
Mm
4.00
SEmw
4.00
51.450.00
10.00
54.40.00
Mm
55.600.00
40.00
512 TOTAL
520600
4m
5208.40
4.00
5206.00
4.0
51,664.00
32m
$1,664.00
32.40
522 TOTAL
50.00
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50.00
0.00
50.00
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56M.0
16.m
50.09
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612 TOTAL
S <Aao.00
46m
50.00
0.00
53.150.00
40.00
523.960.m
266m
56.440.00
61.m
622 TOTAL
WM
000
50.00
Om
SOm
000
Mm
Om
Sa.00
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52.440.00
24m
50.00
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52.440.00
24.09
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152m
54.400.0
40.00
642 TOTAL
SOHO
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50.90
Dm
50.00
0.00
55.150m
56.00
S660AD
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652 TOTAL
56E M
10.00
50.00
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5440.00
4m
55.160m
56.00
5600.m
6m
662 TOTAL
S m
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55.060.00
46m
5440.00
4.00
53.120m
MM
3660.0
6.00
672 TOTAL
S m
Om
SDm
0m
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0.00
SOm
O.m
50.00
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Tot TOTAL
50.0
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WM
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5660.00
600
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16.00
WM
0.09
712 TOTAL
I 50.00
0.00
50.m
0.00
50.00
am
SOm
0.m
50.0
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0000 TOTAL
5200.00
0.00
5100.00
0.00
5200.00
0.0
5500.00
Om
5200.00
0.00
DISCPLINE TOTALS
56.166.00
90.0
55,966.09
58.00
59,606.00
89.00
580,01600
664.00
1 521.144.00
1 200.09
W9664001 -Fie SWbw- CMal Cape CanaveraRCCCWWF ph01os1CCCWWF- fmProposalRevised.als 5/16'2013 Pe9e2
PHASETOTALS
3100
3250
3500
3]00
4500
502 TOTAL
660.00
4.00
560.00
4.00
1.450.00
10.00
4.610.00
32.00
5500.00
40.00
512 TOTAL
208.00
4.00
206.00
4.00
206.00
4A0
1.664.00
32m
1.6&.00
32.00
521 TOTAL
0.00
000
am
am
0A0
am
672.00
16.00
O.00
am
612 TOTAL
4.460.00
4a00
om
am
3.]50.00
40.00
23.0000
266.00
6.440.00
60.00
622 TOTAL
0.00
0.00
am
am
am
0.00
000
am
0.00
am
632 TOTAL
2.440.00
24.00
0.00
am
2.440.00
24.00
13.nO.00
152m
4,400.00
40m
642 TOTAL
0.00
am
am
am
Om
0.00
5.180.00
Sew-
600.00
6.m
652 TOTAL
660.00
10.00
am
om
"am
4.00
5.18.00
66m
M.D0
6.00
562 TOTAL
am
0.00
5.060.00
4600
440m
4A0
3.120.00
3200
MW
am
6]2 TOTAL
am
0.00
am
0.00
0.00
am
am
am
0.00
am
102 TOTAL
0.00
0.00
0.00
0.00
66000
a00
1.360.00
16M
O.m
am
]12 TOTAL
am
am
0.00
am
0.00
0.00
am
am
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0m
00W TOTAL
MW
0.00
100.00
0.00
200.00
0.00
500.00
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200w-
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PHASE TOTAL6
6.]66.00
00.00
5,866.00
56.00
9,606.00
BI.W
60,018.00
664.00
21.1N.00
20000
PROXCTTOTALS I
105,504.00 I
1,104.00
WM64001 -Fee Station -City of Cape CamveraOCCCWWF p0ot %CCCWWF- 1eeProposalRevise0.xls 511612013 Page
Attachment #2
Main WWTP Building Existing Condition
Photos
WWTP Remodel Pre - Construction Photos
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Attachment #3
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting �D/ate: 07116/2013
Item No. 't_
Subject: Approve Task Order No. 3 in the amount of $99,870.00 to Tetra Tech, Inc. for
Phase I Engineering Design and Construction Monitoring Services related to the
replacement of the sanitary sewer line between Lift Stations #9 and #2 and authorize
the City Manager to execute same.
Department: Public Works Services
Summary: The sanitary sewer line located between Lift Stations #9 (Banana River
Drive) and #2 (Center Street) is approximately 4,500 feet in length. The sewer line was
slip - lined, which has resulted in the line being undersized with an inside diameter of less
than 5- inches in several locations (original pipe inside diameter of 6- inches). In addition,
manholes along Holman Road were installed above the finished floor elevation of
several residences, which has resulted in the flooding of the residence located at 399
Holman Avenue with wastewater on a number of occasions.
A preliminary investigation (Lift Station No. 2 Gravity Sewer Evaluation) and report of
findings were completed by Tetra Tech, Inc. (Tetra Tech) in 2012 and recommended
the following tasks be performed to correct sewer system deficiencies along Holman
Road:
• Install gravity sewer line (8 -inch diameter) from the residence at 399 Holman
Road southward to Lift Station #9 (approximately 670 feet). This will eliminate the
existing connection to the manhole above the finished floor elevation of the
residence and also allow for an increase in capacity for future development in the
area.
• Increase the capacity of the entire sewer system from the manhole near the
southern terminus of Holman Road northward to Lift Station #2. The upsizing of
these sewer lines will eliminate back -up of the system into residences and allow
for an increase in capacity for future development in the area.
This Project is one of ten submitted to Florida Department of Environmental Protection
(FDEP) as part of the City's State Revolving Loan (SRF) Application. The work will be
divided into three phases (see Attachment #1) as follows:
• Phase I - Install approximately 670 feet of gravity sewer from 399 Holman Road
to Lift Station #9 and replace 570 feet of gravity sewer along Holman Road
(upsize pipe to 8 -inch diameter).
• Phase II — Replace 680 feet of gravity sewer along the Banana River (upsize
pipe to 8 -inch and 10 -inch diameter) and replace 1,050 feet of gravity sewer
within the Cape Shores Condominium Development (upsize pipe to 10 -inch
diameter).
• Phase III — Replace 810 feet of gravity sewer within the Cocoa Palms Mobile
Home Park and replace 700 feet of gravity sewer between Cocoa Palms and Lift
Station #2 (upsize pipe to 12 -inch diameter).
The scope of work for the Phase I activities includes the following tasks:
• Survey, engineering design and permitting for all three work phases (I, II and III)
as required by the SRF Program; and
City Council Meting Date: 07/16/2013
Item No.
Page 2 of 2
• Bidding, award and construction assistance for the Phase I activities only.
Phases II and III of the Project will then be completed, in part, based upon the results of
activities completed in Phase I. The location of the sanitary sewer line is shown on the
aerial photograph included as Attachment #1, which also delineates the three work
phases. Tetra Tech Is cost estimate for the Phase I activities is included as Attachment
#2.
After review of engineering firm qualifications for similar -type projects completed in
other municipalities, Staff selected Tetra Tech of Orlando, Florida, to perform the
Project tasks. Tetra Tech is one of the engineering firms selected by the City for
Professional Engineering /Surveying, Planning, Consulting and Architectural Services in
Request for Qualifications #2011 =01. A Master Services Agreement for these services
has been signed between the City and Tetra Tech.
Submitting Department Director: Jeff Ratliff 'S Date: 07/02/13
Attachments.
#1 — Location of Sewer Line and Work Phases
#2 — Tetra Tech Cost Estimate
Financial Impact: $99,870.00 from SRF to fund Tetra Tech, Inc. for Phase I
Engineering Design and Construction Monitoring Services related to the replacement of
the sanitary sewer line between Lift Stations #9 and #2. Staff time and effort to prepare
this Agenda Item.
Date: l
Reviewed b Finance Directors. John DeLeo
The City Manager recommends that City Council take the following action(s).
Approve Task Order No. 3 in the amount of $99,870.00 to Tetra Tech, Inc. for Phase I
Engineering Design and Construction Monitoring Services related to the replacement of
the sanitary sewer line between Lift Stations #9 and #2 and authorize the City Manager
to execute same.
Ap roved by City Mana er: David L. Greene y!-i, Date: 7/ 1 /3
City Council Action. [ ] Approved as Recommended [ J Disapp ove
[ J Approved with Modifications
[ J Tabled to Time Certain
Attachment #1
Location of Sanitary Sewer Line and Work
Phases
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CAPACITY IMPROVEMENTS IN LIFT STATION NO.2
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FIGURE 7
TASK ORDER No. 3
PROPOSAL FOR PROFESSIONAL
SURVEYING AND ENGINEERING SERVICES
CITY OF CAPE CANAVERAL
LIFT STATION NO.2 GRAVITY SEWER IMPROVEMENTS PROJECT
PROJECT OVERVIEW
Under an initial phase of a multi - phased project, the City of Cape Canaveral (City) intends to
perform gravity sewer improvements along North Banana River Boulevard and Holman Road to
address some conveyance issues. More specifically, the City intends to construct the following
components under Phase I.
Approximately 670 linear feet (LF) of new gravity sewer in an existing easement
and along North Banana River Boulevard. This segment will start in the vicinity
of 399 Holman Road and extend south to Lift Station No. 9.
Replacement of approximately 570 LF of gravity sewer along Holman Road. This
segment will start at 399 Holman Road and extend north to an existing manhole
located near 301 Holman Road.
Subsequent phases of the improvements program will include the following:
Phase II: This phase addresses "Zone 2" and "Zone 3" as defined in the "Lift Station No. 2
Gravity Sewer Evaluation' prepared by Tetra Tech.
Replacement of approximately 680 LF of gravity sewer located in several
easements across lots for single family homes along the Banana River.
Replacement of approximately 1,050 LF of gravity sewer in a single easement
within the Cape Shores Condominium Development.
Phase III: This phase addresses "Zone 4" and "Zone 5" as defined in the "Lift Station No. 2
Gravity Sewer Evaluation' prepared by Tetra Tech.
Replacement of approximately 810 LF of gravity sewer located in a single
easement within the Cocoa Palms Mobile Home Park.
Replacement of approximately 700 LF of gravity sewer in multiple easements
between the Cocoa Palms Mobile Home Park and Lift Station No. 2.
1DF /sma/Isc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral -1- 070213
Prior to initiating the survey and design work for Phase 3, a closed circuit
television inspection (CCTV) will be conducted for the sewers included in this
phase to determine if the existing facilities can be reused or cost - effectively
rehabilitated.
This proposal is for professional engineering services associated with survey, final design, and
permitting for Phases 1, II and Ill. Bidding, award, and construction assistance is included for
Phase I only pursuant to the City's request. Services will be performed in accordance with the
City of Cape Canaveral/Tetra Tech, Inc. Continuing Consulting Contract for Professional
Engineering Services.
11. SCOPE OF WORK
A. Survey & Investigative Services
Tetra Tech will provide a topographic/route survey which will address
approximately 4,480 LF of pipeline corridor as summarized above. The survey
will include the following tasks:
1. Establish all horizontal and vertical control for a topographical survey of
the project based on State Plane Coordinate System NAD83 (2007)
Florida East Zone, NAVD 1988.
2. Survey data will include topographic information; baseline control points
every 1,000 feet (maximum spacing), vertical control points, section
corners, subdivision control points, PRMs, right -of -way monuments, and
spot elevations. The survey limits will include the full street right -of -ways
and the full width of the existing easement.
3. Review right -of -way deeds of record and recorded plats for determination
of existing right -of -way or easement widths along the route. Right -of -way
or easement and property boundaries will be plotted on survey drawings
for the project route. The cost for supplemental title work, if required, will
be raid by the Citv.
4. Cross section elevations will be shown to describe the nature of the
topography and will be provided at a minimum spacing of 50 feet along
the proposed route to identify changes in grade. Cross sections will also
be provided at locations determined by the Engineer to clarify the nature
of the proposed work. Water surface elevations of all water bodies within
the surveyed area will be provided.
5. Improvements along the corridor will be surveyed and elevations taken.
In general, the following entities will be shown and identified: existing
right -of -way, existing easements, swales, wetland boundaries as flagged
by others, cross sections of topography, existing buried utilities, structures,
JDF /sma/Isc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral -2- 070213
tree trunk and foliage outline for trees 4" in diameter and larger, foliage
outlines, sidewalks, culverts, end walls, water bodies, curbing, fences,
driveways, valve boxes, utility poles, fire hydrants, utility boxes, utility
markers, roadway (paved or unpaved), roadway signs, billboards, mail
boxes, and manholes. For the area surveyed, the existing underground
water, sewer and reuse water utilities will be field located by the City and
existing power, communication and gas will be field located by a
subconsultant retained by Tetra Tech (Southeastern Surveying &
Mapping).
6. Set horizontal control points throughout the project route. These points
will consist of iron rebar with caps and shall be set at all baseline turns.
7. The surveyor will provide the elevation of benchmarks throughout the
project route. The benchmarks will be located approximately every 600
feet along the utility alignment.
8. This proposal includes an allowance for the location of existing utilities at
10 locations via "soft dig" techniques.
90 A CCTV inspection of the gravity sewers will be conducted by a qualified
subconsultant (Altair Maintenance Services) to ascertain the condition of
the existing sewer lines. Subsequent to the CCTV work, the video file will
be reviewed to determine if the existing facilities can be reused or cost -
effectively rehabilitated.
Be Geotechnical
During design, Tetra Tech will arrange and pay for an independent soils
investigation/testing firm to provide necessary soils data and other pertinent
information required for design. Soil boring logs and classifications, existing
groundwater levels and estimated seasonal high levels, and pipe trench and
backfill requirements will be submitted in report format. It is estimated that the
soils investigation will include nine (9) standard penetration tests (SPTs) to a
depth of 20 feet.
C. Final Design
The final design will result in preparation of the appropriate number of bidding
and contract documents, engineering drawings and technical specifications, which
will be submitted to the City for review at the 90- and 100 - percent completion
levels. Three (3) sets of drawings and specifications will be provided to the City
for each review. A review meeting will be held with the City following the 90%
submittal. To ensure proper design of the facilities, Tetra Tech will discuss and
receive approval from the City for any substantial changes in the design prior to
JDF /sma/lsc/GS ReplacementlPhased Cape Canaveral Gravity Sewer - 070213
Tt #20013P Gen/Cape Canaveral -3-
070213
incorporation in the final design. The tasks to be completed during this phase are
summarized below:
1. Prepare construction drawings and specifications for the facilities defined
in Section 1. Documents shall include drawings and specifications
covering the following for each phase:
a. Cover sheet, index, general notes and project location map.
b. Plan and Profile drawings (scale 1 20' horizontal and 1 "= 2'
vertical) for the gravity sewer main. Drawings will be prepared
using AutoCAD, Release 2011.
c. Maintenance of traffic (MOT) detail sheets.
d. Standard and special construction details sheets and other required
drawings.
e. A comprehensive project manual to contain bidding and
contractual documents (Divisions 0 and 1) and technical
specifications for competitive bidding (Divisions 2 through 16).
The project manual and its contents will be formatted in
accordance with the Construction Specification Institute (CSI) in
Microsoft Word.
f. A final opinion of construction cost based on previous bid
tabulations, vendor quotes and estimates provided by contractors.
D. Permitting
Tetra Tech will prepare and submit the permit application and supporting
documentation to the Florida Department of Environmental Protection (FDEP) as
required to secure a construction permit for improvements detailed above. Tetra
Tech will also respond to requests for additional information (RAIs) from FDEP
to clarify the original application. It is assumed that all three (3) phases will be
covered under a single permit application. All permit application fees will be paid
by the City.
E. Bidding and Award
Upon advertisement of the project by the City, Tetra Tech will assist the City with
bidding of the project and will complete the following tasks for the improvement
address under Phase I.
1. Provide one (1) copy of the Contract Documents (engineering drawings
and specifications) and any addenda, which may be issued to bidding
service agencies, such as Dodge Reports. Additional sets required for
bidding will be sold to bidders or others for a nominal fee approximately
equal to the cost of printing and handling.
JDF /sma/lsc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral 400
070213
29 Attend and conduct one (1) pre -bid meeting with representatives of the
City and potential bidders.
3. Respond to questions and prepare and issue addenda as required to
interpret, clarify or expand the bidding documents.
4. Review and evaluate the apparent low bidder's qualifications for
undertaking the work.
5. Consult with and advise the City as to the acceptability of subcontractors
and other persons and organizations proposed by the prime contractor.
6. Assist the City in evaluating the bids and make recommendation of the
award of the contract.
7. Prepare three (3) copies of a conformed set of Contract Documents for the
City and one (1) reproducible set for the recommended Contractor.
F. Construction Administration
During the construction phase of the project, Tetra Tech will complete the
following tasks:
1. Attend and conduct a preconstruction conference with the City, selected
Contractor, subcontractors, and regulatory agencies and prepare meeting
summary.
2. Provide a total of two (2) monthly site visits to the construction sites to
observe construction of the project and attend two (2) monthly progress
meetings. The site visits will be to observe the progress and quality of the
construction and to document general conformance with the Contract
Documents. The site visits will be conducted following each progress
meeting. Tetra Tech will be responsible for developing summaries of
progress meetings.
3. Provide interpretation or clarification for RFIs regarding the design
documents when requested, and prepare change orders required for
clarification or minor modification of the Contract Documents.
4. Review shop drawings and other required Contractor submittals up to two
(2) times per submittal for general conformance with the Contract
Documents,
50 Review test reports for soils, concrete and other materials.
6. Conduct a substantial completion inspection at each site and develop a
JDF /sma/lsc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral -5-
070213
punch list of items to be corrected by the Contractor.
Conduct a final completion site visit to each site to determine if the punch
list items have been completed in accordance with the Contract Documents
and if the Contractor's obligations are fulfilled, and recommend final
payment to the Contractor.
8. Prepare two (2) hard copies and an electronic file of the record drawings for
the City incorporating changes made during construction based on record
information famished by the Contractor.
111. COMPENSATION SUMMARY
The proposed compensation for the Scope of Services described in Section 11 is summarized
below. The Table below presents a task breakdown of the estimated compensation for the Scope
of Services. An additional man -hour breakdown is provided in Attachment A.
Note: If the CCTV inspection for Phase 111 gravity sewers shows that the existing sewers can be
reused without extensive rehabilitation, surveying, geotechnical, and design services will not be
needed for Phase 111. This scenario will decrease the overall fee by $22,139.
IV. SCHEDULE
A project schedule that addresses each activity is presented in the Table below.
Acti%*itN
Notice to Proceed
Weeks from
Notice to Proceed
0
Survey
4
A.
Surve & CCTV Inspection
$
47,925
B.
Geotechnical
$
6,000
B.
Final Design
$
34,455
C.
Permitting
$
1,280
D.
Bidding and Award
$
4,380
E.
Construction
$
EM $
5,830
99,870
Note: If the CCTV inspection for Phase 111 gravity sewers shows that the existing sewers can be
reused without extensive rehabilitation, surveying, geotechnical, and design services will not be
needed for Phase 111. This scenario will decrease the overall fee by $22,139.
IV. SCHEDULE
A project schedule that addresses each activity is presented in the Table below.
Acti%*itN
Notice to Proceed
Weeks from
Notice to Proceed
0
Survey
4
CCTV Inspection
8
90% Design Complete /Permit Submitted
12
City Review and Meeting
15
100% Design Complete Construction Documents
19
Permitting
23
Biddin Award
31
Construction
39
JDF /sma/lsc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral -6- 070213
V. SERVICES NOT INCLUDED
A. Permit Application Fees — The check(s) for the permit application fee(s) will be
issued by the City.
B. Other Permits — This proposal does not include permitting services for any permits
not previously listed.
C. Cost of Supplemental Title work, if required for survey (not anticipated to be
required).
D. Field locates for survey of existing City water, sewer and reuse water utilities other
than as specifically described herein.
E. Cost of advertising the project shall be paid for by the City.
F. Bidding, construction administration and regulatory certification of completion
services for Phases If and 111.
7DF /sma/Isc/GS Replacement/Phased Cape Canaveral Gravity Sewer - 070213
Tt #200BP Gen/Cape Canaveral -7- 070213
Attachment #2
Tetra Tech Cost Estimate
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Attachment A
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No. -6—
Subject: Award the Bid for Lift Station # 1 Improvements Project to Hinterland Group,
Inc. in the amount of $148,890 and authorize the City Manager to execute the
Construction Agreement for same.
Department: Public Works Services
Summary: Public Works Services (PWS) invited qualified Licensed Contractors in
accordance with the City's Purchasing Policy and Florida Statutes to submit a Bid for
Lift Station # 1 Improvements Project.
Staff advertised this bid opportunity on May 28, 2013 by posting a legal ad in the Florida
Today newspaper and a notice on the City's web page.
Three (3) sealed bid submittals were received and publicly opened at the City Clerk's
Office on June 21, 2013. PWS Staff analyzed the bid submittals and recommends the
City award the bid /contract to Hinterland Group, Inc. of Cocoa, FL which provided the
lowest bid in the amount of $148,890. The next lowest bid was provided by Danus
Utilities, Inc. in the amount of $220,500.
Reference checks (via telephone) performed by Staff with Florida Gov. Utility Authority,
City of St. Pete Beach, Seacoast Utility Authority and Palm Beach County personnel
revealed positive responses concerning Hinterland Group, Inc. to perform this type of
work. A proposed Construction Agreement is included as Attachment #1. A Bid Tally
Sheet is included as Attachment #2. The Hinterland Group, Inc. Bid is included as
Attachment #3.
Submitting Department Director: Jeff Ratliff SR IAI Date: 07/01/13
Attachments:
#1 - Construction Agreement
#2 - Bid Tally Sheet
#3 - Hinterland Group, Inc. Bid
Financial Impact: $148,890 from Wastewater Fund for Lift Station # 1 Improvements
Project to Hinterland Group, Inc. Staff time and effort to prepare this Agen/d It m.
Reviewed by Finance Director: John DeLeo C Date:
The City Manager recommends that City Council ake the following action(s):
Award the Bid for Lift Station # 1 Improvements Project to Hinterland Group, Inc. in the
amount of $148,890 and authorize the City Manager to execute the Construction
Agreement for same.
Approved by City Manager: David L. Greene Date:
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Attachment #1
Construction Agreement
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
SECTION 00 50 00
CONSTRUCTION AGREEMENT
This Agreement made this day of , 2013 between the CITY OF
CAPE CANAVERAL, a Florida municipal corporation (herein referred to as OWNER) and Hinterland
Group, Inc., a Florida corporation authorized and duly licensed to do business In the State of Florida
(herein referred to as CONTRACTOR), as follows:
1. DESCRIPTION OF WORK - CONTRACTOR shall perform the work, in accordance with the
Contract Documents for the completion of structural improvements and the general
rehabilitation of Lift Station Number 1 located on Washington Avenue,
2. CONTRACT DOCUMENTS - The Contract Documents consist of this Agreement; Exhibits
and Addendum to the Agreement; the Engineering Plan and Drawings prepared by
Infrastructure Solution Services, dated May 28, 2013; Bid Documents Issued by the City,
dated May 28, 2013; Contractor's Bid Submittal, dated June 21, 2013; General Conditions, if
any, Supplemental Terms and Conditions by the City, if any; all Change Orders approved by
the City after execution of this Agreement, and Amended Contract Documents (If required).
These Contract Documents are hereby incorporated into this Contract by this reference.
34 ORDER OF PRECEDENCE - In case of Inconsistency in any of the documents bearing on
the Agreement between the OWNER and the CONTRACTOR, the inconsistency shall be
resolved by giving precedence in the following order:
a. Agreement Exhibits and Addenda; Contractor's Bid Submittal
b. Change Orders
c. Supplemental Terms and Conditions
d. General Terms and Conditions
e. Engineering Plans and Specs
Any inconsistency in the work description shall be clarified by the OWNER and performed by
the CONTRACTOR.
4. AGREEMENT INTERPRETATION - At its discretion, during the course of the work, should
any errors, ambiguities, or discrepancies be found in the Agreement or specifications, the
OWNER at its sole discretion will interpret the intent of the Agreement and work descriptions
and the CONTRACTOR hereby agrees to abide by the OWNER's Interpretation and agrees
to cant' out the work in accordance with the decision of the OWNER. When the material,
article, or equipment is designated by a brand name and more than one brand name is listed,
it will be understood that the work is based on one brand name only. The CONTRACTOR will
be responsible for all coordination necessary to accommodate the material, article, or
equipment being provided without additional cost to the OWNER. A substitute material,
article, or equipment is allowed if it is reasonably equivalent to the brand name specified. The
OWNER has full discretion to decide whether a substitute Is reasonably equivalent.
CONTRACTOR must notify the OWNER prior to use of the substitute for a specified brand
2013- 021CCV001 CONSTRUCTION AGREEMENT 00 50 00 -1
Lift Station No.1 Improvements Project
of Cape Canaveral, Florida
name and allow the OWNER to make a determination before CONTRACTOR uses the
substitute.
56 CONTRACT TIME an The CONTRACTOR shall begin work within 10 days after the issuance
SEENE
of a written Notice to Proceed and shall complete the work of substantial completion within
90 calendar days from the date of the Notice to Proceed and complete the work of the final
completion within 105 calendar days of the Notice to Proceed. Extensions, if any, are
authorized by OWNER, and may only be granted in writing. The bypass pumping and taking
of Lift Station Number 1 wet well offline shall start within 60 days after the issuance of a
written Notice to Proceed and shall be completed within 70 days after the issuance of a
written Notice to Proceed.
60 LIQUIDATED DAMAGES as OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified In Paragraph 5 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER If the Work is not substantially complete on time. Accordingly, instead of
requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for
delay (but not as a penalty) CONTRACTOR shall pay OWNER $1 for each day that
expires after the time specified in Paragraph 5 for the completion of bypass pumping, for
substantial completion, and for final completion until the work is finally complete. The
OWNER has paid to CONTRACTOR the consideration of Ten ($10.00) Dollars as
consideration for this provision.
76 CONTRACT PRICE, UNIT PRICE CONTRACT - The OWNER will pay the CONTRACTOR
In current funds for the performance of the work, subject to additions and deductions by
Change Order, the Total Contract Price of One Hundred Forty -eight Thousand, Eight
Hundred Ninety Dollars and Zero Cents ($148,890.00). Payments will be made to the
CONTRACTOR for actual quantities installed on the basis of the Bid Schedule included as a
part of the Bid, which shall be as fully a part of the Contract as if attached or repeated herein.
80 TERMINATION; DEFAULT BY CONTRACTOR AND OWNER'S REMEDIES - The OWNER
reserves the right to revoke and terminate this Agreement and rescind all rights and privileges
associated with this Agreement, without penalty, for convenience. Further, the OWNER
reserves the right to revoke and terminate this Agreement in the following circumstances,
each of which shall represent a default and breach of this Agreement:
a. CONTRACTOR defaults in the performance of any material covenant or condition of
this Agreement and does not cure such other default within seven (7) calendar days
after written notice from the OWNER specifying the default complained of, unless,
however, the nature of the default is such that it cannot, in the exercise of reasonable
diligence, be remedied within seven (7) calendar days, in which case the
CONTRACTOR shall have such time as is reasonably necessary to remedy the
default, provided the CONTRACTOR promptly takes and diligently pursues such
actions as are necessary therefore, or
b. CONTRACTOR is adjudicated bankrupt or makes any assignment for the benefit of
creditors or CONTRACTOR becomes insolvent, or is unable or unwilling to pay its
debts; or
2013- 02/CCV001 CONSTRUCTION AGREEMENT 00 50 00 - 2
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
c. CONTRACTOR has acted negligently, as defined by general and applicable law, in
performing the Work hereunder; or
d. CONTRACTOR has committed any act of fraud upon the OWNER; or
e. CONTRACTOR has made a material misrepresentation of fact to the OWNER while
performing its obligations under this Agreement; or
f. CONTRACTOR is experiencing a labor dispute, which threatens to have a
substantial, adverse impact upon performance of this Agreement without prejudice to
any other right, or remedy OWNER may have under this Agreement.
Notwithstanding the aforementioned, in the event of a default by CONTRACTOR, the
OWNER shall have the right to exercise any other remedy the OWNER may have by
operation of law, without limitation, and without any further demand or notice. In the event of
such termination, OWNER shall be liable only for the payment of all unpaid charges,
determined in accordance with the provisions of this Agreement, for Work properly performed
prior to the effective date of termination.
90 FORCE MAJEURE as Any delay or failure of either party in the performance of its required
obligations hereunder shall be excused if and to the extent caused by acts of God, fire, flood,
windstorm; explosion, riot; war, sabotages strikes (except involving CONTRACTOR's labor
force); extraordinary breakdown of or damage to OWNER's affiliates' generating plants, their
equipment, or facilities; court injunction or order, federal and/or state law or regulation; order
by any regulatory agency, or cause or causes beyond the reasonable control of the party
affected; provided that prompt notice of such delay is given by such party to the other and
each of the parties hereunto shall be diligent in attempting to remove such cause or causes. If
any circumstance of Force Majeure remains in effect for sixty days, either party may
terminate this Agreement.
100 SEVERABILITY - In the event any portion or part thereof of this Agreement is deemed
invalid, against public policy, void, or otherwise unenforceable by a court of law, the parties,
at the sole discretion and option of the OWNER, shall negotiate an equitable adjustment in
the affected provision of this Agreement. The validity and enforceability of the remaining parts
of this Agreement shall otherwise be fully enforceable.
11. PROGRESS PAYMENTS as OWNER shall make progress payments on account of the
contract price to CONTRACTOR, on the basis of application for payments submitted to the
OWNER or OWNER's Project Manager, by CONTRACTOR as the work progresses, and in
accordance with the Contract Documents.
Progress payments may be withheld if.
a. Work is found defective and not remedied,
b. Contractor does not make prompt and proper payments to subcontractors;
c. Contractor does not make prompt and proper payments for labor, materials, or
equipment fumished him,
d. Another Contractor is damaged by an act for which Contractor is responsible;
e. Claims or liens are filed on the job, or
f. In the opinion of the City of Cape Canaveral, Contractor's work is not progressing
satisfactorily.
2013- 02 /CCV001 CONSTRUCTION AGREEMENT 00 50 00 as 3
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
120 FINAL PAYMENT - OWNER shall withhold up to 10% of the Contract Price throughout the
project In accordance with the Local Government Prompt Payment Act ( "Act"). After 50%
completion of the project, OWNER may reduce to 5% the amount of the retainage withheld
from each subsequent progress payment made to the CONTRACTOR unless the project is
subject to Federal funding, in whole or in part, and the project is subject to laws and
regulations contrary to the Act. The term "50% completion of the project„ shall mean the
point at which the OWNER has expended 50% of the total cost of the construction services
purchased under this Agreement together with all costs associated with existing change
orders and other additions or modifications to the construction services provided for in this
Agreement. After 50% completion, the Contractor may present to the OWNER a payment
request for up to one -half of the retainage held by the OWNER. Owner shall promptly make
payment to the CONTRACTOR unless the OWNER has grounds, under the Act, for
withholding the payment of the retainage. The remaining retainage amount withheld shall be
released with the Final Payment after the issuance of the Final Completion Certificate.
OWNER shall make final payment to CONTRACTOR within thirty (30) days after the work is
fully and properly completed, if the contract has been fully and timely performed, but subject
to the condition that final payment shall not be due until CONTRACTOR has delivered to
OWNER a complete release of liens arising out of the contract, or receipt of releases of lien
fully covering all labor, materials and equipment for which a lien could be filed, or in the
alternative a bond satisfactory to OWNER indemnifying him against such claims.
By making payments OWNER does not waive claims including but not limited to those
relating to.
a. Faulty work appearing after substantial completion has been granted,
b. Work that does not comply with the Contract Documents:
c. Outstanding claims of liens; or
d. Failure of Contractor to comply with any special guarantees required by the
Contract Documents,
13. DESIGNATION OF PROJECT MANAGER OR ENGINEER: DUTIES AND AUTHORITY -
The duties and authority of the OWNER are as follows.
a. General Administration of Contract. The primary function of the OWNER is to
provide the general administration of the contract. In performance of these duties, Jeff
Ratliff, Public Works Services Director, or his authorized representative is the
OWNER's Project Manager during the entire period of construction. The OWNER
(CITY) may change the Project Manager during the tern of this contract.
b. Inspections, Opinions, and Progress Reports. The OWNER shall be kept familiar
with the progress and quality of the work by CONTRACTOR and may make periodic
visits to the work site. The OWNER will not be responsible for the means of
construction, or for the sequences, methods, and procedures used therein, or for the
CONTRACTOR's failure to perform the work in accordance with the Contract
Documents.
c. Access to Worksite for Inspections. The OWNER shall be given free access to EMEND
400000000 the worksite at all times during work preparation and progress. The Project Manager
is not obligated to make exhaustive or continuous onsite inspections to perform his
duties of checking and reporting on work progress, and any such inspections shall not
waive Owner's claim regarding defective work by Contractor.
2013- 02 /CCV001 CONSTRUCTION AGREEMENT 00 50 00 as 4
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
d. Interpretation of Contract Documents: Decisions on Disputes. The OWNER will
be the initial interpreter of the contract document requirements, and make decisions
on claims and disputes between Contractor and Owner.
e. Rejection and Stoppage of Work. The OWNER shall have authority to reject work
which in its opinion does not conform to the Contract Documents, and in this
connection may stop the work or a portion thereof, when necessary.
f. Payment Certificates. The OWNER will determine the amounts owing to
CONTRACTOR as the work progresses, based on CONTRACTOR's applications
and OWNERSs inspections and observations, and will issue certificates for progress
payments and final payments in accordance with the terms of the Contract
Documents.
14. PROGRESS MEETING — OWNER'S Project Manager may hold periodic progress meetings
on a monthly basis, or more frequently if required by the OWNER, during the term of work
entered into under this Agreement CONTRACTOR's Project Manager and all other
appropriate personnel shall attend such meetings as designated by the OWNER'S Project
Manager.
150 RESPONSIBILITIES OF CONTRACTOR so CONTRACTOR's duties and rights in connection
with the project herein are as follows:
a. Responsibility for Supervision and Construction. CONTRACTOR shall be solely
responsible for all construction under this contract, including the techniques,
sequences, procedures and means, for the coordination of all work. CONTRACTOR
shall supervise and direct the work, and give it all attention necessary for such proper
supervision and direction.
b. Discipline and Employment CONTRACTOR shall maintain at all times strict
discipline among his employees, and he agrees not to employ for work on the project
any person unfit or without sufficient skill to perform the job for which he was
employed.
c. Furnishina of Labor, Materials, etc. CONTRACTOR shall provide and pay for all
labor, materials and equipment, including tools, construction equipment and
machinery, utilities, including water, transportation, and all other facilities and work
necessary for the proper completion of work on the project in accordance with the
Contract Documents.
d. Payment of Taxes: Procurement of Licenses and Permits. CONTRACTOR shall
secure all licenses and permits necessary for proper completion of the work, paying
the fees thereof. CONTRACTOR warrants that it (and subcontractors or tradesmen,
if authorized in the Contract Documents) hold or will secure all trade or professional
licenses required by law for CONTRACTOR to undertake the contract work.
e. CONTRACTOR will provide written guarantee for work and materials for one (1)
calendar year after acceptance by OWNER.
16. ASSIGNMENT - CONTRACTOR shall not assign or subcontract this Agreement, or any
rights or any monies due or to become due hereunder without the prior, written consent of the
OWNER.
a. If upon receiving written approval from OWNER, any part of this Agreement is
subcontracted by CONTRACTOR, CONTRACTOR shall be fully responsible to
2013- 02 /CCV001 CONSTRUCTION AGREEMENT 00 50 00 on 5
Lift Station No. 1 Improvements Project
City of Cape Canaveral, Florida
OWNER for all acts and /or omissions performed by the subcontractor as if no
subcontract had been made.
b. If OWNER determines that any subcontractor is not performing in accordance with
this Agreement, OWNER shall so notify CONTRACTOR who shall take immediate
steps to remedy the situation.
c. If CONTRACTOR, prior to the commencement of any Work subcontracts any part of
this Agreement by the subcontractor, CONTRACTOR shall require the subcontractor
to provide OWNER and its affiliates with insurance coverage as set forth by the
OWNER.
17. THIRD PARTY RIGHTS - Nothing in this Agreement shall be construed to give any rights or
benefits to anyone other than OWNER and CONTRACTOR.
18. PROHIBITION AGAINST CONTINGENT FEES - CONTRACTOR warrants that it has not
employed or retained any company or person, other than a bona fide employee working
solely for the CONTRACTOR, to solicit or secure this Agreement, and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the CONTRACTOR, any fee, commission, percentage, gift, or
other consideration contingent upon or resulting from the award or making of this Agreement.
190 NO JOINT VENTURE - Nothing herein shall be deemed to create a joint venture or principal -
agent relationship between the parties and neither party is authorized to, nor shall either party
act toward third persons or the public in any manner which would indicate any such
relationship with the other party.
206 INDEMNIFICATION — CONTRACTOR shall indemnify and hold harmless the City, its
officers, employees, and city attorneys (individually and in their official capacity) from liability,
losses, damages, and costs, including, but not limited to, reasonable attorney's fees, to the
extent caused by the negligence, recklessness or intentional wrongful misconduct of
CONTRACTOR and persons employed or utilized by CONTRACTOR in the performance of
this Agreement.
The indemnification provided above shall obligate the CONTRACTOR to defend at its own
expense or to provide for such defense, at the option of the OWNER, as the case may be, of
any and all claims of liability and all suits and actions of every name and description that may
be brought against the OWNER or its officers, employees, and city attorneys covered by this
indemnification. In all events the OWNER and its officers, employees, and city attorneys
shall be permitted to choose legal counsel of its sole choice, the fees for which shall be
reasonable and subject to and included with this indemnification provided herein.
210 SAFETY - CONTRACTOR shall be solely and absolutely responsible and assume all liability
for the safety and supervision of its principals, employees, contractors, and agents while
performing work provided hereunder.
228 CORPORATE REPRESENTATIONS BY CONTRACTOR - CONTRACTOR hereby
represents and warrants to the OWNER the following.
a. CONTRACTOR is duly registered and licensed to do business in the State of Florida
and is in good standing under the laws of Florida, and is duly qualified and authorized
to carry on the functions and operations set forth in this Agreement.
2013- 02 /CCV001 CONSTRUCTION AGREEMENT 00 50 00 - 6
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
b. The undersigned signatory for CONTRACTOR has the power, authority, and the
legal right to enter into and perform the obligations set forth In this Agreement and all
applicable exhibits thereto, and the execution, delivery, and performance hereof by
CONTRACTOR has been duly authorized by the board of directors and/or president
of CONTRACTOR. In support of said representation, CONTRACTOR agrees to
provide a copy to the OWNER of a corporate certificate of good standing provided by
the State of Florida prior to the execution of this Agreement.
c. CONTRACTOR is duly licensed under all local, state and federal laws to provide the
work stated in paragraph 1.0 herein. In support of said representation,
CONTRACTOR agrees to provide a copy of all said licenses to the OWNER prior to
the execution of this Agreement.
230 BOND - CONTRACTOR shall supply a materials, performance and payment bond(s) in form
approved by the OWNER's City Attorney and in accordance with Florida law and in an
amount specified in the Contract Documents.
240 INSURANCE = During the term of this Agreement, CONTRACTOR shall be responsible for
providing the types of insurance and limits of liability as set forth below.
a. The CONTRACTOR shall maintain comprehensive general liability insurance in the
minimum amount of $2,000,000 as the combined single limit for each occurrence to
protect the CONTRACTOR from claims of property damages which may arise from
any Work performed under this Agreement whether such Work is performed by the
CONTRACTOR or by anyone directly employed by or contracting with the
CONTRACTOR.
b. The CONTRACTOR shall maintain comprehensive automobile liability insurance in
the minimum amount of $1,000,000 combined single limit bodily injury and minimum
$1,000,000 property damage as the combined single limit for each occurrence to
protect the CONTRACTOR from claims for damages for bodily injury, including
wrongful death, as well as from claims from property damage, which may arise from
the ownership, use, or maintenance of owned and non -owned automobiles, including
rented automobiles whether such operations be by the CONTRACTOR or by anyone
directly or indirectly employed by the CONTRACTOR.
c. The CONTRACTOR shall maintain, during the life of this Agreement, adequate
Workers' Compensation Insurance in at least such amounts as are required by law
and Employer's Liability Insurance in the minimum amount of $2,000,000 for all of its
employees performing Work for the OWNER pursuant to this Agreement.
Special Requirements. Current, valid insurance policies meeting the requirements herein
identified shall be maintained during the term of this Agreement. A copy of a current
Certificate of Insurance shall be provided to the OWNER by CONTRACTOR upon the
Effective Date of this Contract which satisfies the insurance requirements of this paragraph
24. Renewal certificates shall be sent to the OWNER 30 days prior to any expiration date.
There shall also be a 30=day advance written notification to the OWNER In the event of
cancellation or modification of any stipulated insurance coverage. The OWNER shall be an
additional named insured on all stipulated insurance policies as its interest may
appear, from time to time, excluding workers' compensation and professional liability
policies.
2013- 02 /CCV001
CONSTRUCTION AGREEMENT 00 50 00 - 7
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
Independent Associates and Consultants. All independent contractors or agents
employed by CONTRACTOR to perform any Work hereunder shall fully comply with the
insurance provisions contained in these paragraphs for Section 24.
25. MEDIATION/VENUE - The parties agree that should any dispute arise between them
regarding the terms or performance of this Agreement, both parties will participate in
mediation. The parties agree to equally share the cost of the mediator. Should the parties fail
to resolve their differences through mediation, then any cause of action filed hereunder shall
be filed in the Circuit or County Court for Brevard County, Florida.
264 GOVERNING LAW & VENUE - This Agreement is made and shall be interpreted, construed,
governed, and enforced In accordance with the laws of the State of Florida. Venue for any
state action or litigation shall be Brevard County, Florida. Venue for any federal action or
litigation shall be Orlando, Florida.
27. ATTORNEY'S FEES - Should either party bring an action to enforce any of the terms of this
Agreement, the prevailing party shall be entitled, to the extent permitted by law, to recover
from the non- prevalling party the costs and expenses of such action including, but not limited
to, reasonable attorney's fees, whether at settlement, trial or on appeal.
280 NOTICES - Any notice or approval under this Contract shall be sent, postage prepaid, to the
applicable party at the address shown on the first page of this Contract.
29. WORK IS A PRIVATE UNDERTAKING - With regard to any and all Work performed
hereunder, it is specifically understood and agreed to by and between the parties hereto that
the contractual relationship between the OWNER and CONTRACTOR is such that the
CONTRACTOR is an independent contractor and not an agent of the OWNER. The
CONTRACTOR, its contractors, partners, agents, and their employees are Independent
contractors and not employees of the OWNER. Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor,
between the OWNER, on one hand, and the CONTRACTOR, its contractors, partners,
employees, or agents, during or after the performance of the Work under this Agreement.
30. DOCUMENTS - Public Records: It is hereby specifically agreed that any record, document,
computerized information and program, audio or video tape, photograph, or other writing of
the CONTRACTOR and its independent contractors and associates related, directly or
indirectly, to this Agreement, may be deemed to be a Public Record whether in the
possession or control of the OWNER or the CONTRACTOR. Said record, document,
computerized information and program, audio or video tape, photograph, or other writing of
the CONTRACTOR is subject to the provisions of Chapter 119, Florida Statutes, and may not
be destroyed without the specific written approval of the OWNER's City Manager. Upon
request by the OWNER, the CONTRACTOR shall promptly supply copies of said public
records to the OWNER. All books, cards, registers, receipts, documents, and other papers in
connection with this Agreement shall at any and all reasonable times during the normal
working hours of the CONTRACTOR be open and freely exhibited to the OWNER for the
purpose of examination and /or audit.
The CONTRACTOR acknowledges that the OWNER is a Florida municipal corporation and
subject to the Florida Public Records Law. CONTRACTOR agrees that to the extent any
2013- 02/CCV001 CONSTRUCTION AGREEMENT 00 60 00 - 8
Lift Station No.1 Improvements Project
of Cape Canaveral, Florida
document produced by CONTRACTOR under this Agreement constitutes a Public Record;
CONTRACTOR shall comply with the Florida Public Records Law.
314 SOVEREIGN IMMUNITY - Notwithstanding any other provision set forth in this Agreement,
nothing contained in this Agreement shall be construed as a waiver of the CITY'S right to
sovereign immunity under Section 768.28, or other limitations imposed on the CITY'S
potential liability under state or federal law. As such, the CITY shall not be liable, under this
Agreement for punitive damages or interest for the period before judgment Further, the
CITY shall not be liable for any claim or judgment, or portion thereof, to any one person for
more than two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion
thereof, which, when totaled with all other claims or judgments paid by the State or its
agencies and subdivisions arising out of the same incident or occurrence, exceeds the sum
of three hundred thousand dollars ($300,000.00).
324 HEADINGS - Paragraph headings are for the convenience of the parties only and are not to
be construed as part of this Agreement
338 INTEGRATION: MODIFICATION - The drafting, execution, and delivery of this Agreement
by the Parties has been induced by no representations, statements, warranties, or
agreements other than those expressed herein. This Agreement embodies the entire
understanding of the parties, and there are no further or other agreements or understandings,
written or oral, in effect between the parties relating to the subject matter hereof unless
expressly referred to herein. Modifications of this Agreement shall only be made in writing
signed by both parties.
34. WAIVER AND ELECTION OF REMEDIES - Waiver by either party of any terns, or provision
of this Agreement shall not be considered a waiver of that term, condition, or provision in the
future. No waiver, consent, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of each party hereto.
This Agreement may be executed in any number of counterparts, each of which when so
executed and delivered shall be considered an original agreement; but such counterparts
shall together constitute but one and the same instrument.
350 DRAFTING - OWNER and CONTRACTOR each represent that they have both shared
equally In drafting this Agreement and no party shall be favored or disfavored regarding the
interpretation of this Agreement in the event of a dispute between the parties.
36. N_ - Any notices required to be given by the terns of this Agreement shall be delivered
by hand or mailed, postage prepaid to.
For CONTRACTOR.
Daniel Duke III
President
Hinterland Group Inc.
5580 State Road 524
Cocoa, Florida 32926
2013- 02/CCV001 CONSTRUCTION AGREEMENT 00 50 00 - 9
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
For OWNER:
Jeff Ratliff
Public Works Services Director
P.O. Box 326
Cape Canaveral, FL 32920
Either party may change the notice address by providing the other party written notice of the
change.
Signed, Sealed and Delivered in the presence of
Attest:
Attest: Angela Apperson, Assistant
City Manager /City Clerk
CONTRACTOR:
Hinterland Group, Inc.
Name
Title
Business Address
City, State Zip
Date
OWNER:
CITY OF CAPE CANAVERAL
A Florida municipal corporation
By: David L. Greene, City Manager
Business Address
City, State Zip
Date
2013- 02 /CCV001 CONSTRUCTION AGREEMENT 00 50 00 -10
Attachment #2
Bid Tally Sheet
Canaveral Lift Stiation Number Y
Imgroveirients Froj :e ct
Bid Opening - Bid 0201342
June 21, 2413 Q 3:45
pm
Bid Amount
lirm
Az s�rr�•r�,� ��� .� � I:L .
X90.00
�C/ Arzzromov ZiJ�`�s� S�
41!:7,2
1-1-e'a . 00
do
Attachment #3
Hinterland Group, Inc. Bid
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
SECTION 00 30 00
BID FORM
For
City of Cape Canaveral
Lift Station No.1 Improvements
Cape Canaveral, Florida
Submitted in Triplicate:
June 14, 2013
City Clerk, City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, FL 32920
Gentlemen.
The undersigned, as Bidder, hereby declares that the only person or persons interested in the
Bid, as principal or principals, is or are named herein and that no other person than herein men-
tioned has any interest in the Bid of the Contract to which the work pertains; that this Bid Is
made without connection or arrangement with any other person, company, or parties making a
bid and that the Bid is in all respects fair and made in good faith without collusion or fraud.
The Bidder further declares that he has examined the site of the work and has fully satisfied
himself that such site is a correct and suitable one for this work and he assumes full responsibll-
ity therefore. This determination was made based on his personal knowledge and experience
and/or having made sufficient test holes and other subsurface investigations. The Bidder states
that he has examined the Drawings and Specifications for the work and based on his own expe-
nence-or professional advice, he has determined that the Drawings and Specifications are suffi-
cient for the work to be done and that he has examined the other Contract Documents and all
addenda relating thereto, including the Advertisement for Bids, Instructions to Bidders, Bid, Non -
collusion Affidavit of Prime Bidder, Public Entity Crimes, Contract, Performance, Payment and
Maintenance Bonds, Certificate of Insurance, General Conditions, Special Conditions, Technical
Specifications, Appendices, and Drawings and has read all addenda prior to the receipt of bids,
and that he has satisfied himself fully, relative to all matters and conditions with respect to the
work to which this Bid pertains. It is the responsibility of the Bidder to determine all quantities
and costs for descriptive items in the BID SCHEDULE. If during the Bidding Process, the Bidder
discovers any additional items not listed in the BID FORM, the Bidder shall bring this information
to the attention of the Engineer prior to the Bid date.
The Bidder proposes and agrees, if this Bid is accepted, to contract with the City of Cape Ca-
naveral in the form of Construction Agreement specified, to furnish all necessary materials,
equipment, all necessary machinery, tools, apparatus, means of transportation, and labor nec-
essary to complete the work specified in the Bid and the Contract, and called for by the Draw-
ings and Specifications and in the manner specified.
The Bidder further proposes and agrees to comply In all respects with the time limits for com-
mencement and completion of the work as stated in the Contract Form, The Bidder further
agrees that the deductions for liquidated damages, as stated in the Construction Agreement,
2013- 02/CCV001 BID FORM 00 30 00 =1
i
Lift Station No.
City of Cage C
1 Improvements Project
constitute fixed, agreed, and liquidated damages to reimburse the Owner for additional costs to
the Owner resulting from the work not being completed within the time limit stated in the Con-
struction Agreement,
The Bidder further agrees to execute a Construction Agreement and furnish satisfactory Per-
formance and Payment Bonds, each in the amount of one - hundred percent (100 1%) of the Con-
tract price, within ten consecutive calendar days after written notice being given by the Owner of
the award of the Contract. Absent a Change Order, there shall be no increase in the lump sum
payment. It is understood that the unit prices quoted or established for a particular item are to
be used for computing the amount to be paid to the Contractor in the event of a Change Order,
based on the quantities and unit price information.
The undersigned agrees to accept in full compensation therefore the total of the Contract price
for the lump sum prices named in the following schedule actually constructed as determined by
the applicable measurement and payment portion of the technical specifications.
Name of Bidder Hinterland Group, Inc.
Bidder's Occupational License No.
•Signature of Authorized Officer 0646% 14r7 A4 Lam",
. J"Itle President
•
�si"�e�s Address ssao state Road 524
• .�'i '^ocoa State Florida Zip 32926
.•' • •,
"Name and Address of Surety or Sureties who will sign Bonds:
Performance Bond
& Insurance
P.O. Box 91147, Lakeland, Florida 33804
Payment Bond
& Insurance
P.O. BOX 91147, Lakeland, Florida 33804
2013- 02/CCV001 BID FORM 00 30 00 - 2
Lift Station No.1 Improvements Project
City of Cage Canaveral, Florida
BID SCHEDULE
Bidder agrees to perform all the work described in the Contract Documents for the below unit
prices or lump sum:
NOTE:
1. BIDS shall include sales tax and all other applicable taxes and fees.
2. BIDS shall be on the basis of a combined unit price - lump sum amount and shall be
compensation in full for the complete work.
3. The undersigned herewith submits the following Unit Prices that shall be applicable for
any revisions to the extent of the work (either additions or omissions) as indicated on the
original Contract Drawings, The unit prices hereafter listed are understood to include all
charges for layout, insurance, taxes, field office and supervisions, overhead and profit,
bonds and miscellaneous items needed to complete the work.
4. The City of Cape Canaveral reserves the right to reject any and all bids in whole or In
part, or to limit quantities under Bid Items, or to waive any informalities in the bidding or
bidding documents, whichever may be in the City's best interest.
5. The Owner may elect not to construct any part of the Contract, and reserves the right to
delete them from the Contract at Award.
69 The Contractor and Surety, for value received, hereby stipulate and agree that any and
all claims, demands, actions or suits whatsoever, arising under this contract and/or
bonds, shall be subjected to the jurisdiction and venue of the Circuit Court of Brevard
County, Florida. The Contractor and Surety do agree, by execution of these documents,
that the jurisdiction and venue in said forum is proper and appropriate since performance
of the underlying contract for which these documents are executed Is to be accom-
plished within Brevard County, Florida.
2013- 02/CCV001 BID FORM 00 30 00 - 3
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
BAgE BID
#
Description
Unit Price
!unit or LS
Quantity
(units)$
Subtotals
1
Mobilization/ Demobilization (5% ±
Total Bid )
51000000
1
s, 000800
2
Restoration & Repair of Wet Well
25, 000.00
1
25, 000.00
3
Replacement of Submersible Pump
Related Equipment
3, 500.00
1
3, 500.00
4
Replacement of Pipe Inside Wet Well
2S,000.00
1
25, 000 . a0
5
Replacement of Pipe Outside Wet Well
25, 000.00
1
25, 000.00
6
Replacement of All Valve Related
Equipment Inside Valve Box
25j000900
1
25, 000.00
7
Replacement of All Valve Related
Equipment Outside Valve Box
25, 000.00
1
25, 000.00
8
Construction of Fence
7t500600
1
7, 500.00
9
Bypass Pumping System Installation
Only
2,500.00
1
2,500900
10
Site Vegetation Removals and
Restoration of Site to Ori inal
4, 500.00
1
4,500900
11
All Other Aspects of Project for
Fully Functional LS #1
890000
1
890000
Total Lump Sum Base Bid: $ 148, 890.00
tin Words) one Hundred Forty Eight Thousand, Eight Hundred Ninety Dollars and 00 /100
ALTERNATE BID ITEMS
#
Description
Unit Price
($ /unit or LS)
Quantity
(units)
Subtotals
($)
1
Bypass Pumping Operation and
Maintenance Only Additive $
40, 000.00
1
40, 000.00
2013- 02/CCV001
BID FORM
00 30 00 - 4
i
t
,
i
i
i
Lift Station No.1 Improvements Project
City of Cape Canaveral, Florida
BASIS OF CONTRACT AWARD
The Contract will be awarded to the lowest, responsive, responsible Bidder acceptable to Owner
based on the total Base Bid. The Alternate Bid Item will not be part of the Base Bid selection.
Owner will select Alternate Bid Items based on available funding.
The Bidder agrees that he will, when so authorized by the City, through the change order pro-
cess, perform additional work in accordance with General Conditions.
SUBCONTRACTING: The Contractor will be allowed but not required to subcontract certain
items of this contract, but must complete at least 33% of the total project.
The Bidder understands and agrees that he is completely responsible for all items of this Bid
whether subcontracted or of his own construction, for the life of this Contract.
The subcontractors listed below shall not be changed without the express written consent of the
Owner.
List names and addresses of the major subcontractors to be used for the portions of the work
listed below:
N/A
Category Name of Subcontractor Address
LLY SUBMITTED,
-%
sic! • C 0;db$r (if applicable)
SEAS'(ifi6iCis by a corporation)
2013- 02ICCV001
CONTRACTOR:
Hinterland Group, Inc.
Address
5580 State Road 524
__Cocoa, Florida 32926
321- 633 -7066
Phone Number
June 21, 2413
Date
BID FORM
003000 -5
}
Lift Station No. 1 Improvements Project
Citv of Cave Canaveral, Florida
TREN�CH_SAFE�TY
Any trench safety excavation having a depth In excess of five (5) feet will be subject to the Ex-
cavation Safety Standards established by the Occupational Safety and Health Administration 29
C•F•R• s. 1926.650 Subpart P.
By the signature of its undersigned authorized representative, the Bidder hereby assures the
City that any such excavation performed by the Bidder will be performed In compliance with all
applicable trench safety standards.
The cost of compliance with applicable trench safety standards is estimated by the Bidder to be
M 100.00 which cost is Included in the amount of the Bid.
The specific methods of compliance with applicable Trench Safety Standards, and the related
cost of compliance are as follows.
Method Unit of Measure Unit Unit Cost Extended Cost
Trenching LF 1.00 100.00 100000
AUTHORIZED OFFICAL
(IF MORE SPACE IS
1 i
USE BELOW THE LINES OF
2013- 021CCV001 BID FORM
00 9
••
THIS FORM)
003000 -6
Lift Station No. 1 improvements Project
City of Cage Canaveral, Florida
In order for the City to satisfy himself regarding the Bidder's qualifications, the Bidder shall pro-
vide In the space below information regarding previous work comparable with the proposed
work In size, capacity, and complexity of construction which he may have completed during the
past five years. Following receipt of bids, each Bidder shall be prepared to furnish such addi-
tional Information as the City may reasonably request regarding his equipment, personnel, and
financial resources. The information provided herewith shall constitute an integral part of the
Form and inadequate Experience Record may be a basis for an unacceptable Bidder. In addi-
tion, the Bidder shall provide the same information for each major Subcontractor he plans to use
on the project.
Date Description Name Of Phone Construction
Constructed Owner No. Cost
MMMMMM
1 Manhole & Lift Brevard 321 -633- $213,250.00
July 2010 Station Rehabilita- County BOCC 2089
tion
2 March 2012 Lift Station Palm each 561-493 -
Rehabilitation
Count WUD 6000 $10530,131.00
Manhole & Lift City of Lake 561 -586- $308,710900
3 June 2010 Station Rehabilita- Worth 1685
tion
mmmmmmmmm
4 April 2010 Lift Station City of 553 "483- $121,688.00
Rehabilitation Eustis
Lift Station Florida Gov. 239 -543-
5 August 2012 Rehabilitation utility Auth. 1005 $234,000.00
Lift Station City of St. 727 -363- $116,112.00
6 August 2012 Rehabilitation Pete Beach 9254
Lift Station Seacoast 561 -627- $7801209.00
7 August 2011 utilit 2900
Rehabilitation Authority
� emino
8 May 2010 Lift Station & North Orang 407 -679-
$120,000.00
Rehabilitation
County Waste- 5358
Authority
2013-02/CCV001
BID FORM
00 30 00 - 7
Lift Station No.
City of Cape C
1 Improvements Project
Each major subcontractor (> 25% of work) shall provide the same information as provided for on
page 00030 -6.
Date Name Of Phone Construction
Constructed Description Owner No. Cost
1
N/A
2
3
4
5
6
7
8
Acknowledgment is hereby made of the following Addenda received since issuance of Plans
and Specifications:
Addendum No.1 Dated: 6/7/2013 Addendum No. Dated:
Addendum No., 2�.,. Dated: 6/12/2013 Addendum No. Dated:
NOTES.
1.
Bid price includes applicable appurtenances to make proper connection of proposed force
mains to existing piping mains. Removed equipment and other appurtenances shall be=
come property of City of Cape Canaveral Public Works Services Department.
2. Bid price includes removal and restoration of existing asphalt and base pavement, concrete
curb and gutter, and concrete sidewalk, as applicable.
3. The Contractor shall
changes only.
2013- 021CCV001
estimate unit quantities for the preparation of his Bid and required field
END OF SECTION 00 30 00
BID FORM
11 1 11
S
;
i
i
Lift Station No. 1 Improvements Project
City of Cape Canaveral. Florida SEEN
SECTION 00 41 00
BID SECURITY BOND
Hinterland Group, Inc. of
KNOW ALL MEN BY THESE PRESENTS. That we. .
_ hereinafter called Principal. and oevo.it_a»Y of xur�go
.. �....
hereinafter called Surety. a corporation organized and existing under the Laws of the State of
Marylauaa and authorized to transact business in the State of Florida, as a Surety, are
held and irmf ly bound unto The City of Cape Canaveral, hereinafter called Obligee. in the penal
sum of five percent (5 %) of the amount of Principals Bid. $•_5 o of 6 d Afvxw4, good and
lawful money of the United States of America. for the payment of which the Principal and Surety
bind themselves, their heirs, executors, administrators, successors and assigns. jointly and
severally, firmly by these presents. The Condition of this Obligation is such, that.
WHEREAS
construction of:
2013.2 LIFT STATION NO.1 IMPROVEMENTS PROJECT
the Principal has submitted a Bid to the Obligee on a contract for the
NOW THEREFORE. if the Obligee shall accept the Bid of the Principal and the Principal
shall enter into a contract with the Obligee in accordance with the terms of such bid, and, gtv�e
such bond or bonds as may be specified in the Bid or Contract Documents with good. C.0,14ed
and sufficient surety for the faithful performance of such construction for the prompt R--
labor and material furnished in the prosecution thereof, then this oblgation shall ISO `eft gwg
voede otherwise this bid is to remain in full force and effect for the payment to 01gec
Oft-
stated penal sum her
�� 11
In witness wher , we v reunto set our signatures and seal this � day
20_ ,all puns a to ut rixatian.
(Seal)
Principal
By Sure The Fidelit d T,r%"
Y
Attorney n 'th
STATE OF 1
ss:
COUNTY OF
14 ArNac
aforesaid, do hereby certify
whose names are signed to
State and County aforesaid
_.
_ _
' any of Mary d
the tt ched Power of Attorney
Daniel F. Wagner
• . oy go
1nQ1' e . a Notary Public in and for the State and County
that Qj%:e t Fe WCkwqer*%&;r . and$
the foregoing bond, this day personally appeared before me in my
and acknowledged the same. Given under my hand and seal this
END OF SECTION 00 41 00
2013.02/CCV001
My commission expires:
BID SECURITY BOND
ANDREA L. SHARPE ( eal)
MY COMMISSION # 00944169
EXPIRES November 16. 20`13
00 41 00 - 1
EXTRACT FROM BY -LAWS OF THE COMPANIES
"Article V. Section 8, AttornMin -&ct, The Chief Executive Officer, the President, or any Executive Vice President or Vice President
may, by written instrument under the attested corporate seal, appoint attorneys4n -fact with authority to execute bonds, policies,
recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such
attomey -in -fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any
time:"
CERTIFICATE
1, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN
CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the
foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of
i
the By -Laws of the Companies is still in force.
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of
Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duty called and held on the 15th day of December 1998.
RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary
and the Seal of the Company may be affixed by facsimile on any Power of Attemey...Any such Power or any certificate thereof bearing such
facsimile signature and seal shall be valid and binding on the Company."
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Hoard of
Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of
May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a
meeting duly called and held on the 1 0th day of May, 19900
i
RESOLVED: That the facsimile or mechanically reproduced seat of the company and facsimile or mechanically reproduced signature
of any V1ce*PreSiden4 Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect
E as though manually affixed.
IN TESTIMO WHEREOF, I have h to subscribed my name and affixed the corporate seals of the said Companies,
this l �- day of �L , 20mil
i
Geoffrey Delisto, Vice President
I
Lift Station No.1 Improvements Project
City of Cane Canaveral, Florida
THIS PAGE INTENTIONALLY LEFT BLANK
201M21CCV001 BID SECURITY BOND
0041 00- 2
Lift Station No. 1 Improvements Project
Citv of CaDe Canaveral, Florida
SECTION 00 4150
DRUG FREE WORKPLACE FORM
In accordance with Section 287.087, Florida Statutes, preference must be given to BIDDERS
submitting a certification with the Bid which certifies that the BIDDER has a drug4ree workplace.
Whenever two or more Bids which are equal with respect to price, quality, and service are
received by the State or by any political subdivision for the procurement of commodities or
contractual services, a Bid received from a business that certifies that it has Implemented a
drug -free workplace program shall be given preference in the award process. Established
procedures for processing tie Bids will be followed if none of the tied BIDDERS have a drug -free
workplace program. In order to have a drug -free workplace program, the BIDDER shall.
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under Bid a copy of the statement specified in subsection (1).
4. In the statement specified In subsection (1), notifying
working on the commodities or contractual services 1
abide by the terms of the statement and will notify
pleas of guilty or nolo contendere to, any violation
substance law of the United States of any state, for a
late than five (5) days after such conviction,
the employees that, as a condition of
that are under Bid, the employees will
the employer of any conviction of, or
of Chapter 893 or of any controlled
violation occurring in the workplace no
5. Impose a sanction on, or require the satisfactory participation in a drug assistance of
rehabilitation program if such is available in the employees community, by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
2013- 02/CCV001 DRUG FREE WORKPLACE FORM 00 41 50 - i
i
i
1
1
i
Lift Station No. 1 Improvements Project
City of Cape Canaveral, Florida__
As the person authorized to sign the statement, I certify the following.
(Check one and sign in the space provided)
x This firm complies fully with the above requirements.
This firm does not have a drug4ree workplace program meeting the above
requirements at this time.
Hinterland Group, Inc.
BIDDERS Name
END OF SECTION 00 4150
2013.021CCV001
Daniel Duke III, President
BIDDERS Title .•• • -••..
DRUG FREE WORKPLACE FORM
6 00%0006
' Sit ♦` • 1•
too
do a
to to
•......
.... ••� .
00 4150 = 2
I
Lift Station No.1 Improvements Project
Citv of Cape Canaveral, Florida
SECTION 00 48 00
NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
State of _ Florida �)
County of �Brevard )
Daniel Duke zzx , being duly swom, deposes and says that:
(1) He Is Presidentof Hinterland Group tthe Bidder that has submitted the attached bid:
Inc .
(2) He Is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
(3) Such Bid Is genuine and is not a collusive or sham Bid;
(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in Interest, Including this affiant, has in any way colluded, conspired, connived
or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham
Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from
bidding In connection with such Contract, or has in any manner, directly or indirectly, sought by
contract, or has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other Bidder, firm or person to fix the price or prices in the
attached bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or
the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or
unlawful agreement any advantage against the City of Cape Canaveral, or any person interested in
the Contract; and
(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties of interest, Including affiant. ...• • • •.
Sworn to and subscribed before me this 13th day of June ; ?0 a1z . •-
STATE OF Florida
WEINIMMEMIN
COUNTY OF Brevard
Personally known X
OR Produced Identification N/A
(Type of
ANDREA L. SHARPE
MY COMMISSION 0 DD940169
EXPIRES November 16, 2013
END OF SECTION 00 48 00
� w
..........
Notary Public as State of Florida
My Commission Expires 11/15 /2013
Andrea L. Sharpe
NOWNWO
(Printed, typed or stamped commission
name of notary public)
2013- 021CCV001 NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
004800.1
S
Lift Station No.1 improvements Project
n:1.. .%f P..ana r:anaveral_ Florida
THIS PAGE INTENTIONALLY LEFT BLANK
2013- 02/CCV001 NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
004800 -2
Lift Station No.1 improvements Project
City of Caae Canaveral, Florida
SECTION 00 49 00
PUBLIC- ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided
In Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on
the convicted vendor list.
Therefore, prior to entering into a contract (formal contract or purchase order) in excess of the threshold
amount established by law to provide goods or services to the City of Cape Canaveral, a person shall
file a sworn statement with the contracting officer or Purchasing Director, as applicable. The attached
statement or affidavit will be the form to be utilized and must be properly signed in the presence of a
notary public or other officer authorized to administer oaths and properly executed.
2013- 021CCV001 PUBLIC - ENTITY CRIMES 00 49 00 -1
Lift Station No.1 Improvements Project
Pit.# r%f ran* r:annvpral_ Florida
PUBLIC ENTITY CRIME AFFIDAVIT
STATE OF FLORIDA
COUNTY OF Brevard
BEFORE ME, the undersigned authority, personally appeared
Daniel Duke III . who, being by me first duly sworn, made the following
statement.
1. The Business address of 55eo State Road 524, cocoa, Florida (name of bidder
or contractor) is Hinterland Group, Inc.
29 My relationship to Hinterland Group, Inc. (name of bidder or
contractor) Is President (relationship such as sole
proprietor, partner, president, vice president).
3. I understand that public entity crime as defined in Section 287.133 of the Florida Stat-
utes includes a violation of any state or federal law by a person with respect to and di-
rectly related to the transaction of business with any public entity In Florida or with an
agency or political subdivision of any other state or with the United States, including, but
not limited to, any bid or contract for goods or services to be provided to any public entity
or such an agency or political subdivision and Involving antitrust, fraud, theft, bribery, cok
lusion, racketeering, conspiracy, or material misrepresentation.
4, t understand that "convicted" or conviction" is defined by the statute to mean a finding of
guilt or a adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or Information after July 1, 1989, as a result of a jury ver-
dict, nonjury trial, or entry of a plea of guilty or nolo contendere.
5. 1 understand that "affiliate" is defined by the statute to mean (1) a predecessor or suc-
cessor of a person or a corporation convicted of a public entity crime, or (2) an entity un-
der the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime, or (3) those officers, directors, execu-
tives, partners, shareholder, employees, members, and agents who are active in the
management of an affiliate, or (4) a person or corporation who knowingly entered into a
joint venture with a person who has been convicted of a public entity crime In Florida
during the preceding 36 months.
2013- 021CCV001
PUBLIC= ENTITY CRIMES
004900 -2
Lift Station No.1 Improvements Project
Citv of Cape Canaveral. Florida
66 Neither the bidder or contractor nor any officer, director, executive, partner, shareholder,
employee, or contractor nor any affiliate of the bidder or contractor has been convicted
of a public entity crime subsequent to July 1, 1989.
(Draw a line through paragraph 6 if paragraph 7 below applies.)
7, There has been a conviction of a public entity crime by the bidder or contractor, or an
officer, director, executive, partner, shareholder, employee, member or agent of the bid-
der or contractor who is active in the management of the bidder or contractor or an affili-
ate of the bidder or contractor. A determination has been made pursuant to Section
287.133(3) by order of the Division of Administrative Hearings that it Is not in the public
Interest for the name of the convicted person or affiliate to appear on the convicteda -••00 '
dor list. The name of the convicted person or affiliate Is ,
A copy of the order of the Division of administrative Hearings is attached tb J &Wd: 00
P +-
ment. _ --
. v
�1 1
INV
w ,
(Draw a line throu paragraph 7 if paragraph 6 above applies.) - - . � - . _
4040
%� 0'b IV �• -
1 •.
-- 4040 - .040040 ""
Dani
Sworn to hand subscribed before me in the state and
13th day of June , 20 13 ,
county first mentioned above on the
(affix seal)
Notary Public v ,
ANDREA L. SHARPE
: MY COMMISSION # 00940169
11/15/2013
My commission expires.
F4.w,� EXPIRES mmmber 15.2013
END OF SECTION 00 49 00
2013- 02/CCV001
PUBLIC•ENTITY CRIMES
004900 -3
Lift Station No. i Improvements Project
City of Cane Canaveral, Florida
2013- 02/CCV001
THIS PAGE INTENTIONALLY LEFT BLANK
PUBLIC - ENTITY CRIMES
004900 -4
I
M
i
1
i
F;
0� U
LIMITED WARRANTY
Global Materials Company warrants REFRATTA HAC 100
produced following strict standard specifications and is
formulated to material specification, within industry recognized
tolerances and supplied free from non advertised changes to
said formulation. REFRATTA HAC 100 as packaged and
distributed will be free from defects and contamination.
Assuming all technical specifications and Installation guidelines
are adhered to, Global Materials Company warrants to the
owner of rehabilitated structure, the repair of areas deemed by
Global Materials Company and inspected by representatives of
Global Materials Company for a period of TWELVE (12) years
from application date. Application for warranty claim must be
made within the initial TWELVE (12) years of installation of the
REFRATTA HAC 100 material though either direct communication
with applicator or Global Materials Company. REFRATTA HAC
100 does not warranty against damages exhibited from
mechanical abuse, chemical abuse or Acts of God.
The sole remedy for "owner" of structure rehabilitated with
REFRATTA HAC will be replacement of material and labor to
repair sections of said structure deem to have suffered "failure ".
No other claim including but not limited to, incidental or
consequential damages for Injuries suffered to person or
property shall be made available to "owner" or "applicator".
The above warranty is offered as valid this
day of 20,+..,, and issued to
GLOBAL
WMI ANY
Version 2011.10.1
i
Andi Shame
From: Chase Rogers
Sent: Friday, June 21,2013 1@043 PM
To: Andi Sharpe
Subject: RE: Canaveral final #'s
Price Quotation # 8226858
FEWOMPANO BEACH WW #125
1950 NW 18TH STREET
POMPANO BEACH, FL 330694394
Phone : 954= 9734100
Fax : 954=917�3134
Bid No.......: B226858
Bid Date...: 06112/13
Quoted By: GM
Customer.: * *BID PLANT CONTRACTOR **
FOR BIDDING PURPOSES ONLY
POMPANO BEACH, FL 33069
Cust PO #..: CAPE CANAVERAL
Cust Phone: 954- 973-8100
Terms.........: NET 10TH PROX
Ship To.......: * *BID PLANT CONTRACTOR **
FOR BIDDING PURPOSES ONLY
POMPANO BEACH, FL 33069
Job Name.: LIFT STATION #1
Item
Description
Quantity
Net Price
UM
Total
CITY OF CAPE CANAVERAL
LIFT STATION *I IMP.
BID DATE: 6/13/13
ENG: ISS
PER ADDENDUM # I
i
VERIFY OWNER FURNISHED
WET WELL
F
SPECIAL FABRICATION
8X6 RED X 290 X 90 X 5'0 PE
11
I
1
I
7
S40 316SS (6" SIDE OF RED FLG)
"PLANS ARE NOT TO SCALE!! **
i YR MFG WARRANTY
IS?mMO8OA2600601
8 FLG SWG CHK VLV BRZ/RUB SEAT/FACE
I YR MFG WARRANTY
Dl I8FGX
8 Cl FLG N/LUBE PLUG VLV W /GEAR
1
12YR MFG WARRANTY
F
8 D1 1250 FLG P401 TEE
1 YR WARRANTY ON ALL FITTINGS
CFX
8 DI 125# C110 THRD COMP FLG F/ STL
lK633FALX
8 ALUM MALE NPT ADPT
IK634BALX
8 ALUM CAP F/ ADPT
lFPPELXp
8X4'0 FLGXPE EPDX Dl SPL
IYR WARRANTY ON ALL FLG PIPING
FPPELXX
8X8`0 FLGXPE EPDX DI SPL
lFPPELXI0
8X 10'0 FLGXPE EPDX DI SPL
lM,IRP4LAI2X
12X8 MJ C153 P=Q I RED UA
MJ4P4LA12
12 MJ C153 P40145 BEND UA
IMJYP4LA12X
12X8 MJ C153 P401 WYE UA
MJTP4LA12X
12X8 MJ C153 P401 TEE UA
Dl ISMJGLA12
12 MJ N/LUBE PLUG W /GEAR VLV UA
2YR MFG WARRANTY
D461SS
2PC SC Cl VLV BX 1922 SWR
AFT35OPP412
12 CL350 P401 DI FASTITE PIPE
#El i 1200IAP
12 MEGALUG F/DI W/ IMJBGPI2
EI 108001AP
6
8 MEGALUG F/DI W/ IMJBGPX
Fi
SUBTOTAL
i
GAUGE ASSY ----
IDS46NDM
112X3 SS S40 316 NIP
7
1
i
t
i
IDS46NDM
1/2X3 SS S40 316 NIP
FNW200AD
1/2 SS 1000# THRD 2PC FP BV LL
IS6CTTD
1/2 SS 316 150# THRD TEE
FNW200AB
1/4 SS 1000# THRD 2PC FP BV LL
DS46NBK
1/4X2 SS S40 316 NIP
1S6CTBDB
1/2X 1/4 SS 316 150# THRD BUSH
PGOl00R
4A/2 PRES GAO - 100 PSI
W /DIAPHRAGM SEAL & SNUBBER
SUBTOTAL
K
Detail by Entity Name
)etail by Entity Name
:Iorida Profit Corooration
-IINTERLAND GROUP INC.
riling Information
)ocument Number P06000086423
°EI /EIN Number 205156844
)ate Filed 05/26/2006
State FL
Status ACTIVE
Principal Address
5401 NORTH HAVERHILL ROAD,SUITE 114
WEST PALM BEACH, FL 33407
Changed: 04/17 /2013
Mailing Address
5401 NORTH HAVERHILL ROAD,SUITE 114
WEST PALM BEACH, FL 33407
Changed: 04117/2013
Registered Agent Name & Address
DUKE, DANIEL A, III
5401 NORTH HAVERHILL ROAD,SUITE 114
WEST PALM BEACH, FL 33407
Name Changed: 04/09/2013
Address Changed: 04/09/2013
Officer /Director Detail
Name & Address
I Title PSTD
DUKE, DANIEL A, III
5401 North Haverhill Road
Suite 114
WEST PALM BEACH, FL 33407
Annual Reports
Page 1 of 2
,.._ _ti ..ir: a RI ,'Ano49nr)r rt 6/?1/9011
Detail by Entity Name
Report Year
2011
2012
2013
Qocument Images
Filed Date
02/17/2011
04/19!2012
04111/2013
01/09/2007 -- ANNUAL BEPO R
06126/2006 -- Domestic Profit
View
Image
in
PDF
format
View
Image
in
PDF
format
View
Image
in
PDF
format
Mew
Image
in
PDF
format
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in
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format
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image In
PDF
format
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in
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image in
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Page 2oil
/r. it#^ ,v...._ ITT:. ,L.._i.._.aoi ")nsme%#%iimsm of c/ Aotqt►% )nT) rnnhnx /T.icense..q/Florida %o20Det)art... 6/21/2013
i
STATE OF FLORIDA
DZpARTMENT OF BUSIN13SS AND PROFESSIONAL
CONSTRUCTION INDUSTRY LICENSING BOARD
TALLAHASSEE ONR08 STRFLT32399 -0783
DUKE, DANIEL AMOS
HINTERLAND GROUP INC
5580 STATE ROAD 524 FL 32926
COCOA
Congratulationsl With this license you become one of the nearly one million
Floridians licensed by the Department of Business and Professional Regulationo
Our boxers to bwbeque restauran and they keep F odd architects teconomy strong. from
Every day we work to Improve the way we do business in order to serve you better.
For hformetfon about our services, please log onto www.myilorldallcenae.com.
There you can find more information about our divisions and the regulations that
Department's yubsc abe to department newsletters and learn more about the
Our mission at the Department is: Ucense Efficiently, Regulate Fairly. We
constantly strive to serve you better so that you can serve your customers.
Thank you for doing business in Florida, and congratulations on your new license!
AC# 61450
DETACH HERE
STATE OF FLORIDA
REGULATION
(850) 487 -1395
D13PARTKM OF BUS:ENESS AM
CGC1520354 05/30/12 118194872
13 CERTIFIED under the provisions ot ch.489 m
ftosration den.• AUG 31, 2014 1.12093001166
DEPARTMENT INDUSTRY PROFESSIONAL
LICBNSINt3 BOARD�TION
SEQ#L12053001166
The GENERAL CONTRACTOR
Named below IS CERTIFIED
Under the provisions of Chapter 489
Expiration data: AUG 31, 2014
DUKE, DANIEL AMOS
HINTERLAND GROUP INC
5580 STATE ROAD 524 FL 32926
COCOA
RICK SCOTT
GOVERNOR
FS.
DISPLAY AS REQUIRED BY LAW
KEN LAWSON
SECRETARY
i
i
A N ti E M. G A N N O N p 0 Sox 3?iS. West paint 5esM FL 334024715
camsISTU11601AL TAX COLLECTOR Www.IaxCO WwpbC wn Iol (561) 355.22264
strotnx palm Reach rat•xty
CArvinO taut_
"LOCATED AT"
5401 N HAVERHILL RD Ste 114
WEST PALM BEACH. FL 33407
HINTERLAND GROUP INC
HINTERLAND GROUP INC
5401 NORTH HAVERHILL RD STE 114
WEST PALM BEACH, FL 33407
ttllti111111161111tt lot 11
2012/2013
STATE OF FLORIDA
PALM BEACH COUNTY
LOCAL BUSINESS TAX
RECEIPT
LBTR Number: 201139576
EXPIRES: SEPTEMBER 309 2013
-77 My
Er
all 1141
:., . .
.
� a .••..• _ .. • .r •..
City of Frost Proof James
City of Haines City _ _ Micha mmaa
City of Oakland Park (Susan
Keene
el Stripling
_ Smith_
City of Tamarac It Brian London _
.... .
City of Sunrise w _ 'Derk Simpson _
aqVV. mat City of Boynton Beach !Christopher Roschek
Charlotte County Larry Johnson
Martin County fTed Robbins..
City of New Smyrna Utilities
Commission t Bill Dean
_ . _ .�-
City of Lantana Jerry Darr
Town of Bay y Harbor Rand Daniel
_ �_
- . .
Toho Water Authority ,Tim Noyes
TOTAL '
Hinterland Group, Inc
Current Manhole and Uft Station Totals
863 -635 -7862_ Jkeene citVoffrostproof.cot
863421_3777_Wstripline ci.hainesscity.fl -i
954 - 6304432 O'Susans - oakland arkfl. ov _
954597 -3763 Brian tamarac.ore
'1 MH _. — -
- - 14 MH _
- - - -- -- �6 MH & 1 LS _
..._..._ ..
_ 1954- 888 -6081, Dsimason _ sunrisefl.eov
4561 -742 -6413 Roschekc _ bbfl.us
941 4644555 ! tarry.iohnson. _ charlotte.com
amm. 772 .223.79431Trob bins @ martin �fl.US
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No.
Subject: Ordinance No. 08 -2013; amending Chapter 90, Floods, of the Code of
Ordinances related to construction site stormwater runoff control; making conforming
amendments to Chapter 2, Administration; providing for the repeal of prior inconsistent
ordinances and resolutions; incorporation into the Code; severability; and an effective
date, second reading.
Department: Public Works Services and Community & Economic Development
Summary: As part of the National Pollutant Discharge Elimination System (NPDES)
permit for the City of Cape Canaveral (City), an Ordinance is required to address
construction site stormwater runoff control. These runoff control measures are required
for all land- disturbing activities over one acre in area.
As part of the Site Development Permit, applicants must submit an Erosion and
Sediment Control Plan for review and approval by the City. The Plan must contain the
following elements:
• Natural resources map identifying soils, forest cover and resources protected
under other sections of this Code.
• Sequence of construction of the development site, including stripping and
clearing; rough grading; construction of utilities, infrastructure and buildings; and
final grading and landscaping. Sequencing shall identify the expected date on
which clearing will begin, the estimated duration of exposure of cleared areas,
areas of clearing, installation of temporary erosion and sediment control
measures and establishment of permanent vegetation.
• All erosion and sediment control measures necessary to meet the objectives of
this subdivision throughout all phases of construction and after completion of
development of the site (depending upon the complexity of the project, the
drafting of intermediate plans may be required).
Also required as part of the Site Development Permit are construction site waste
controls which shall include, but are not limited to, the following:
• Designation of a collection area on site that does not receive a substantial
amount of runoff from upland areas and does not drain directly to a water body;
• Provision of waste containers with lids that shall be covered during periods of
rain;
• Scheduled waste collection to prevent waste containers from overfilling;
• Provision of extra containers and more frequent waste pickups during the
demolition phase of construction; and
• Collection, removal and disposal of all construction site wastes at authorized
disposal areas.
Violators of this Ordinance are subject to suspension of the Site Development Permit
and a civil citation as specified in Chapter 2, Article VI, Division 3, Sec. 2 -283.
City Council Meeting Date: 07116/2013
Item No.
Page 2 of 2
As this item was developing, it was noticed that the model ordinance included
references to "Site Development Permits" as issued by the City. As a conforming
amendment, all existing references to "permit" in current Chapter 90 were revised to
'.site development permits ". This distinguishes them from "building permits ". It is a
common practice among many jurisdictions to separate these two types of permits.
Stated more simply, building permits are for vertical construction (buildings) and site
development permits are for horizontal construction (site work).
Seemingly unrelated, for several months Staff had been reviewing other municipalities'
procedures for capturing site development review and inspection fees intended to offset
costs incurred for ensuring compliance with site development - related technical codes.
An example of City services currently absorbed by the City is included. The fee for a
Site Development Permit is separate from and additional to a Building Permit Fee for
projects over one acre. A closer look into the City's Ordinance, Appendix B, Schedule
of Fees, revealed that a category had long been established for such a permit under
Sec. 90 -131, but no fee was established. At a future meeting Staff will present a
separate Resolution which will propose a reasonable fee structure for a Site
Development Permit.
The Ordinance passed first reading on June 18, 2013. This item was advertised in
Florida Today on June 27, 2013.
Submitting Directors: Jeff Ratliff and Todd Morley Date: 07/01/2013
Attachments:
1. Ordinance No. 08 -2013
2. Example of City services currently absorbed
Financial Impact: Cost to prepare, advertise and incorporate the Ordinance into the
City Code. Site Development Permit revenue will increase as projects over one acre are
developed.
Reviewed by Finance Director: John DeLeo Date: -7 I3
The City Manager recommends that City Coun take the following action:
Adopt Ordinance No. 08 -2013, second reading.
Approved by City Manager: David L. Greene 0-4>-. Date:
City Council Action:[ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
ORDINANCE NO. 0&2013
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CAPE CANAVERAL, FLORIDA, AMENDING
CHAPTER 90, FLOODS, OF THE CODE OF ORDINANCES
RELATED TO CONSTRUCTION SITE STORMWATER
RUNOFF CONTROL; MAKING CONFORMING
AMENDMENTS TO CHAPTER 2, ADMINISTRATION;
PROVIDING FOR THE REPEAL OF PRIOR
INCONSISTENT ORDINANCES AND RESOLUTIONS;
INCORPORATION INTO THE CODE; SEVERABILITY;
AND AN EFFECTIVE DATE.
WHERAS, the City is granted the authority, under Section 2(b), Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, the City of Cape Canaveral, Florida, maintains a National Pollutant
Discharge Elimination System permit through the Florida Department of Environmental
Protection; and
WHEREAS, the permit requires the City adopt an ordinance addressing construction site
stormwater runoff control as set forth herein; and
WHEREAS, the City also desires to update existing provisions of Chapter 90 consistent
with the new construction site stormwater runoff control regulations adopted herein; and
WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this
Ordinance to be in the best interests of the public health, safety and welfare of the citizens of
Cape Canaveral.
NOW, THEREFORE, THE CITY OF CAPE CANAVERAL HEREBY ORDAINS,
AS FOLLOWS.
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference as legislative findings and the intent and purpose of the City Council of the City of
Cape Canaveral.
Section 2. Amendment to Chapter 90, Floods. Chapter 90, Floods, of the Code of
Ordinances, City of Cape Canaveral, Florida, is hereby amended as follows (underlined type
indicates additions and stf:ikeeut type indicates deletions, while asterisks (* * *) indicate a
deletion from this Ordinance of text existing in Chapter 90. It is intended that the text in Chapter
90 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the
language existing prior to adoption of this Ordinance):
CHAPTER 90, FLOODS
City of Cape Canaveral
Ordinance No. 08 =2013
Page 1 of 10
ARTICLE IV. STORMWATER MANAGEMENT
DIVISION 1. GENERALLY
Sec. 90 -120. Enforcement and penalties.
This division shall be enforced pursuant to section 90 -206 of this code.
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DIVISION 2. PERMIT
Sec. 90 -131. Required.
No person may subdivide or make any changes in the use of land or build or rebuild a
structure or change its size, except as exempt in section 90 -132, without first obtaining a site
City of Cape Canaveral
Ordinance No. 0 &2013
Page 2 of 10
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DIVISION 2. PERMIT
Sec. 90 -131. Required.
No person may subdivide or make any changes in the use of land or build or rebuild a
structure or change its size, except as exempt in section 90 -132, without first obtaining a site
City of Cape Canaveral
Ordinance No. 0 &2013
Page 2 of 10
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DIVISION 2. PERMIT
Sec. 90 -131. Required.
No person may subdivide or make any changes in the use of land or build or rebuild a
structure or change its size, except as exempt in section 90 -132, without first obtaining a site
City of Cape Canaveral
Ordinance No. 0 &2013
Page 2 of 10
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DIVISION 2. PERMIT
Sec. 90 -131. Required.
No person may subdivide or make any changes in the use of land or build or rebuild a
structure or change its size, except as exempt in section 90 -132, without first obtaining a site
City of Cape Canaveral
Ordinance No. 0 &2013
Page 2 of 10
development permit from the city building department as provided in this code division. Since
the following activities may alter or disrupt existing stormwater runoff patterns, they shall,
unless exempt pursuant to section 90 -132, require the issuance of a ei4y site development permit
prior to onset by paying a fee as set forth in appendix B to this code:
Sec. 90432. Exemptions.
131:
The following activities shall be exempt from the permitting requirements of section 90-
(6) Emergency exemptions in accordance with section 90 -207. as fiello }s.:
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Sec. 90 -134. Same — Information required.
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The following information shall be submitted as part of the development plan or
application for a stormwater permit:
(12) An erosion and sedimentation control plan that describes the type and location of
control measures, the timing of their implementation and maintenance provisions in accordance
with article V of this chapter.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 3 of 10
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The following information shall be submitted as part of the development plan or
application for a stormwater permit:
(12) An erosion and sedimentation control plan that describes the type and location of
control measures, the timing of their implementation and maintenance provisions in accordance
with article V of this chapter.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 3 of 10
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Sec. 90 -134. Same — Information required.
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The following information shall be submitted as part of the development plan or
application for a stormwater permit:
(12) An erosion and sedimentation control plan that describes the type and location of
control measures, the timing of their implementation and maintenance provisions in accordance
with article V of this chapter.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 3 of 10
�C SAC
Sec. 90 -134. Same — Information required.
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The following information shall be submitted as part of the development plan or
application for a stormwater permit:
(12) An erosion and sedimentation control plan that describes the type and location of
control measures, the timing of their implementation and maintenance provisions in accordance
with article V of this chapter.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 3 of 10
ARTICLE V. CON
Sec. 90 -200. - Definitions.
ER RUNOFF CONTROL
The following words, terms and phrases, when used in this article, shall have the
mgs ascribed to them in this section, except where the context clearly indicates a different
meaning:
Clearing means the removal of vegetation from land, not including the mowing of ra�ss.
Drainage way means any channel that conveys surface runoff throughout the site.
Erosion control means a measure that prevents erosion.
Erosion and sediment control plan means a set of plans prepared by or under the
direction of a licensed professional engineer indicating the specific measures and sequencing to
be used to control sediment and erosion on a development site during and after construction.
Grading means excavation or fill of material, including the resulting conditions thereof.
Land disturbing activity means activity associated with construction including, but not
limited to, land preparation such as clearing, rg ading and filling; installation of streets and
walkways; excavation for basements, footin sg_, piers or foundations; erection of temporary
forms; and installation of accessory buildings such as garages.
Perimeter control means a barrier that prevents sediment from leaving a site by filtering
sediment laden runoff or diverting it to a sediment trap or basin.
Phasing means clearing a parcel of land in distinct phases, with the stabilization of each
phase completed before the clearing of the next.
Sediment control means measures that prevent eroded sediment from leaving the site.
Site means a parcel of land or a contiguous combination thereof, where grading work is
erformed as a single unified operation.
to development permit mean;
ion or alteration of ground i
runoff and rg ading.
Flization means the use of macti
of construction means the
t, including land and preparation
walkways, excavation for bw
)rms: and installation of access(
. .
itv of
and structures for 1
event exposed soil f
id- disturbing activi
City of Cape Canaveral
Ordinance No. 08-2013
Page 4 of 10
.
107
)m eroding.
y associated wi
filling; installatic
.
Watercourse means natural or artificial stream, creek, slough, channel, ditch, canal,
waterway, ug_lly, ravine or wash in which water flows in a definite direction and which has a
definite physical channel, bed or banks.
or to the nubli
storm drain.
Waste control means measures that prevent construction site waste from leaving the site.
Sec. 90 -201. - Permits.
Lal A site development permit is required for land-disturbing activity that would require the
clearing of at least one acre of land. No site development permit shall be issued without
the approval of an erosion and sediment control plan by the City as by Section
90 -203.
No site development permit is required for the following activities.
(1) Any emergency activity that is immediately necessary for the protection of life,
property or natural resources.
(2) Existing nursery and agricultural operations conducted as a permitted main or
accessory use.
f,c) Each application shall bear the name(s) and address(es) of the owners or developer(s)
the site, and of any consulting firm retained by the applicant, together with the name of
the applicant's principal contact at such firm, and shall be accompanied by a filing fee.
Each application shall include a statement that any land clearing, construction or
development involving the movement of earth shall be in accordance with the erosion
and sediment control plan.
(e) The applicant may b� a required to file with the City a faithful performance bond, letter of
credit or other improvement security in an amount deemed sufficient by the city engineer
to cover all costs of improvements,_ landscaping, maintenance of improvements for such
period as specified by the City and engineering and inspection costs to cover the cost of
failure or repair of improvements installed on the site.
Sec. 90 -202. - Review and approval.
An erosion and sediment control plan shall be reviewed and either approved or
disapproved by (i) the building official or designee for land -disturbing activity that would
otherwise require any permit to be obtained through the City or (ii) the cily engineer for all other
land- disturbin activity ctivity that does not otherwise require a permit to be obtained through the City.
Sec. W203. - Erosion and sediment control plan.
LU A
rtrol plan shall i
. . *A . .4
other chapters of this code.
A sequence of constructior.
gh gradingL
landscaping
iliti
.iration of ex
.
Mi
ite, including stripy
ifv the expected
City of Cape Canaveral
Ordinance No. 0 &2013
Page 5 of 10
.. ..
areas
and clearir
final gadi
clearing w
. .. .
permanent vegetation.
(3) All erosion and sedin
.
of
and establi
to meet the obiecti
.
the site. Depending upon the complexity of the project, the drafting of intermediate
plans may be required.
fbJ Modifications to the plan shall be processed and approved or disapproved in the same
manner as set forth in Section 90 -202, and may be authorized by the City by written
authorization to the permittee. Modification applications shall include:
Major amendments of the erosion and sediment control plan submitted to the City as
appropriate; and
(2) Field modifications of a minor nature.
Sec. 90 -204. - Design requirements.
(a) Clearing and grading of natural resources, such as forests and wetlands, shall not be
permitted except when in compliance with all other chapters of this code. Clearing
techniques that retain natural vegetation and drainage patterns shall be used to the
satisfaction of the City.
Clearing except that necessary to establish sediment control devices, shall not begin until
all sediment control devices have been installed and have been stabilized.
fc Erosion control requirements shall include, but are not limited to, the following:
Soil stabilization shall be completed as quickly as practical after clearing or inactivity
in construction,
If seeding or another vegetative erosion control method is used, it shall become
nonvegetative option employed; and
itv may reauire the si
Techniques that divert upland runoff past disturbed slopes shall be employed.
( Sediment control requirements shall include, but are not limited to, the following:
( Settling basins, sediment traps or tanks and perimeter controls,
Sediment barriers for any component of the MS4 system located immediately outside
M
. /, . .
or swales;
Settling basins that are designed i
water manaizement. if reauired by the CI
inl
allows ada
.
r.
Protection for adjacent properties by the use of a vegetated buffer strip in
combination with perimeter controls.
Waterwav and watercourse urotection reauirements shall include, but are not limited to,
the following:
M Stabilization of the
and
Stabilizati
channels.
A
to
irements shall i
.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 6 of 10
iI• _��I
.
of all pi
limited to
Other measures required by the City in order to ensure that sediment is not tracked
onto public streets by construction vehicles or washed into storm drains.
Construction site waste control requirements shall include, but are not limited to, the
following:
Designation of a collection area on -site that does not receive a substantial amount of
runoff from upland areas and does not drain directly to a water body,
M.Provision of waste containers with lids that shall be covered during periods of rain,
(3) Scheduled waste collection to prevent waste containers from overfilling;
(4) Provision of extra containers and more frequent waste pickups during the demolition
phase of construction; and
Collection, removal and disposal of all construction site wastes at authorized disposal
areas.
Sec. 90 -205. - Inspection.
(a) The City, as applicable pursuant to Section 90 -203, shall make inspections as hereinafter
required and either shall approve that portion of the work completed or shall notify the
permittee wherein the work fails to comply with the erosion and sediment control plan as
approved. Plans for rg ading, stripping, excavating and filling work bearing the approval
of the City, as applicable, shall be maintained at the site during the progress of the work.
To obtain inspections, the permittee shall notify the City, as 4pplicable, at least one (1)
working day before the following.
Installation of sediment and erosion measures;
1'I
Start of construction;
Completion of site clearing;
Completion of rough rg ading;
Completion of final rg ading; and
(6) Completion of final landscaping.
The permittee or his/her agent shall make re lgu ar inspections of all control measures in
accordance with the inspection schedule outlined on the approved erosion and sediment
control nlan(s). The numose of such inspections will be to determine the overall
effectiveness of the control plan and the need for additional control measures.
The Citv shall have the authoritv to enter the nrovertv of the applicant as
necessary to make regular inspections.
he. 90 -206. — Enforci
each of which shall be non - exclusive:
(a) Code Enforcement. The Ci
oraer; revocam
it permit in the el
or implements si
violations i
mt that a vermit-
affect the public health, welfare or safety.
address violati
icle VI, Division 2 o:
ity may suspend c
er violates this articl
in such a
City of Cape Canaveral
Ordinance No. 08 -2013
Page 7 of 10
tall
:he code
(c)
W
t
r
)liance with this arti
ent officers shall be
conditions of a site development permit that are consistent with this ordinance shall also
be deemed to be violations of this article. Each day of violation shall constitute a separate
violation.
Civil citations. In addition to all other remedies, a person who has been determined to
iolated a provision of this article may be subiect to a civil citation as specified in
section 2 -283 of this Code.
Penalties. In addition to
other
i authorized by this section, an
partnership or corporation convicted of violating any of the provisions of this article shall
be required to bear the expense of restoration, including but not limited to the costs of
investigation and testing_
Sec. 90 -207. - Emergency exemption.
(aa) This article shall not be construed to preclude the doing of any act necessary to prevent
material harm to or destruction of real or personal property as a result of a present
emergency or when the property is in imminent peril and the necessity of obtaining a
permit is impractical and would cause undue hardship in the protection of the property.
A report of any such emergency action shall be made to the City by the permit holder as
soon as practicable, but no more than ten (10) days following such action. Remedial
action may be reauired by the Citv subiect to anneal to the city council in the event of
dis ute.
PRIMP
Section 3. Conforming Amendments to Chapter 2, Administration. Chapter 2,
Administration, of the Code of Ordinances, City of Cape Canaveral, Florida, is hereby amended
as follows (underlined type indicates additions and stf:ilEeeut type indicates deletions, while
asterisks (* * *) indicate a deletion from this Ordinance of text existing in Chapter 2. It is
intended that the text in Chapter 2 denoted by the asterisks and set forth in this Ordinance shall
remain unchanged from the language existing prior to adoption of this Ordinance).
CHAPTER 2. ADMINISTRATION
ARTICLE VI. CODE ENFORCEMENT
DIVISION 3. CODE ENFORCEMENT CITATIONS
Sec. 2 -283. — Applicable codes and ordinances; class violation.
(a) The following city codes and ordinances may be enforced by civil citation to the
Brevard County Court, and are assigned the violation classification enumerated below.
City of Cape Canaveral
Ordinance No. 08 -2013
Page 8 of 10
(15) Chapter 90, article V, construction site stormwater runoff control... Class
II.
Section 4. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Council, or parts of ordinances and
resolutions in conflict herewith, are hereby repealed to the extent of the conflict.
Section 5. Incorporation Into Code. This Ordinance and all Exhibits hereto shall be
incorporated into the City of Cape Canaveral City Code and any section or paragraph, number or
letter and any heading may be changed or modified as necessary to effectuate the foregoing.
Grammatical, typographical and like errors may be corrected and additions, alterations and
omissions, not affecting the construction or meaning of this Ordinance and the City Code may be
freely made.
Section 6. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural or any other reason, such portion
shall be deemed a separate, distinct and independent provision, and such holding shall not affect
the validity of the remaining portions of this Ordinance.
Section 7. Effective Date. This Ordinance shall become effective immediately upon
adoption by the City Council of the City of Cape Canaveral, Florida.
ADOPTED by the City Council of the City of Cape Canaveral, Florida this 16th day of
July , 20130
ATTEST:
ANGELA APPERSON, City Clerk
First Reading: June 18, 2013
Legal Ad published: June 27, 2013
Second Reading: July 16, 2013
ROCKY RANDELS, Mayor
ViI :01I
Buzz Petsos
Rocky Randels
Betty Walsh
City of Cape Canaveral
Ordinance No. 08 -2013
Page 9 of 10
For Against
Approved as to legal form and sufficiency
for the City of Cape Canaveral only by:
ANTHONY A. GARGANESE, City Attorney
City of Cape Canaveral
Ordinance No. 08-2013
Page 10 of 10
JOHN A. PEKAR, P.E., LLC
Civil Engineering /Consubing
102 Columbia Drive
Suite 207
Cape Canaveral, FL 32920
Office Phone: 321 - 613 -2959
Cell Phone: 321 -288 -1040
johnpakarpeQgmaa.00m
Roni Plow. rani0owe®gma0.com
Office Manager Cell Phone: 311 - 403.9899
C Se• i/iCz' 6
Lurrelifl� Abselbod
THE FOLLOWING CONSTRUCTION CHECKLIST IS PRESENTED AS AN OVERVIEW OFANTICIPA TED
INSPECTOR ACTIVITIES THAT MIGHT BE PERFORMED ON VARIOUS SITE IMPROVEMENTS WITHIN THE
CITYOF CAPE CANAVERAL. THIS LIST DOES NOT DETAIL THE COMPLETE AND COMPLEX RANGE OF
ALL POTENTIAL CONSTRUCTION INSPECTIONACTIVITIES THAT MIGHT BE ENCOUNTERED.
THESE LATTER ISSUES WOULD BE HANDLED ONA CASE BY CASE BASIS.
Obtain copy of approved
drawings.
Obtain copies of permits (and
approvals) and review permit
conditions.
Pre - construction meeting with
Contractor.
Review of shop drawings.
Review of erosion control on
site.
Review any environmental
issues, if any.
Hold regular contractor meetings.
Inspect earth moving/demucking.
Photograph throughout
Prepare and maintain inspection
logs.
Review buried utility placements.
Water
Sewer
Storm drainage
Coordinate with power company,
if needed.
JOHN A. PEKAR, P.E., LLC
Civil Engineering /ConsuNing
102 Columbia Drive
Suite 207
Cape Canaveral, FL 32920
Office Phone: 321 -613 -2959
Cea Phone: 321- 288 -1040
johapekarpe@gmaiLcom
�8. Rai Flow. ramaow.fgma8.com
Office Monger CeU Prone: 311 -403 -9899
Coordinate with gas company, if
needed.
Coordinate with cable company,
if needed.
Review density test(s).
Coordinate with testing lab.
Inspect drainage systems.
Review if off site impacts.
Inspect rough grading.
Inspect pavement subgrade/base
placement.
Obtain test reports.
Review paving operations.
Continue to review Contractor
draws for approvals.
Coordinate any change orders or
field charges.
Review miscellaneous
construction.
Fences
Pavement and Striping
Signage
Lighting
Sidewalks
Detention Basins
Review landscaping.
Prepare Contractor walk - thrus,
develop punch lists.
Support agency walk - thrus.
JOHN A. PEKAR, P.E., LLC
Civil Englnoering /Consuaing
102 Columbia Drive
Suite 207
Cape Canaveral, FL 32920
Office Ph.= 321 - 613 -2959
Cell Phone: 321 - 288 -1040
j0hnpeLarpe@8m2il.com
Rcai F]me ro0iflowe�gmeil.cam
ice Manager Cell Phone: 371 -403 -9899
Prepare project certifications.
Water Management
Potable Water
Sewer
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No. 7
Subject: Ordinance No. 10 -2013; amending Chapter 110, Zoning, of the Cape
Canaveral Code of Ordinances related to Vacation Resort Campuses; providing
requirements for Vacation Resort Campuses; excluding Vacation Resort Campuses
from the rental restrictions on dwelling units set forth in Section 110 -487; providing for
the repeal of prior inconsistent ordinances and resolutions; incorporation into the Code;
severability; and an effective date, second reading.
Department: Community and Economic Development
Summary: The Ron Jon Cape Caribe Resort is a timeshare vacation resort that is
actively engaged in marketing timeshare units. An important component of their
marketing effort includes providing lodging for prospective buyers before or after touring
the property. They prefer to provide lodging on site, but there are not enough units
available so prospects are often provided lodging off site and in Cocoa Beach hotels.
It is important to keep prospects on the resort campus to more effectively market the
timeshare units. Accordingly, Cape Caribe, Inc. is requesting that they be able to use
the building on the oceanfront, and zoned R -3, for stays of less than the seven (7) day
minimum per code section 110 -487. This will also allow Cape Caribe to better serve
other "short stay" resort guests who may prefer an oceanfront room.
The Cape Caribe Resort is a unique project and the only true vacation resort property in
the City. Currently, there is not a definition in the Code for this type of project. Defining
this property as a Vacation Resort Campus and adding Vacation Resort Campus to the
list of exclusions from the minimum seven day rental requirement will allow Cape Caribe
to more effectively market the Resort, expedite construction of new buildings, more
efficiently utilize existing units and better accommodate desires of resort guests. If the
Ordinance is adopted and when the next building is completed, they anticipate moving
approximately 50% of the off -site hotel "stays" to the Cape Caribe property which
equates to approximately 105 nightly stays per week.
Proposed definition and ordinance revision:
Sec. 110- 491. - Vacation Resort Campus.
A Vacation Resort Campus is a multiple building property that includes a hotel.
condominium, cooperative or timeshare plan, or any combination thereof, and is also a
transient public lodWnq establishment duly licensed pursuant to Chapter 509, Florida
Statutes and in which the units are master planned and organized in a campus
arrangement that meets the following requirements;
a) The campus shall be master planned pursuant to the terms and conditions of a
negotiated development agreement approved by the city council;
b) The campus as used herein shall contain a minimum of twenty -five (25)
contiguous acres of C -1 zoned property or a combination of C -1 and R -3 zoned
Property in which a hotel operation must exist within the campus;
City Council Meeting Date: 07/16/2013
Item No. 7
Page 2 of 2
c) The campus shall have direct access on a thoroughfare or high capacity
roadway;
d) The campus shall provide indoor and outdoor recreational amenities customarily
Provided by a resort for their quests, such as a pool, theater, restaurant, daycare,
etc.;.
e) The campus shall include a food service facility that is open to the general public:
fl The total number of units in the campus shall not exceed the maximum density of
the underlying zoning category; and
g) All development criteria shall be -governed by the underlying zoning category,
including but not limited to building setbacks, building separation, required
parking, height limits and density, unless otherwise agreed by the city in the
master plan development agreement required by this section.
Sec. 110 -487. - Rental restrictions on dwelling units.
It shall be unlawful for any person to rent a dwelling for less than seven consecutive
days in any zoning district, excluding hotels and motels under subsection 110 - 332(4),
and vacation rentals in the C -1 zoning district, and a vacation resort campus under
subsection 110 -491.
At first reading, City Attorney Garganese suggested a change to the third "Whereas" to
read: "The City recognizes that a vacation resort campus, as defined herein, can help
to promote economic development and tourism in the City of Cape Canaveral." This
change is reflected in the attached Ordinance.
Submitting Director: Barry Brown 41 lyr Date: 7/1/2013
Attachments: 1) Ordinance No. 10 -2013, 2) Application for Code Amendment, and 3)
Planning & Zoning Board recommendation to City Council.
Financial Impact: Cost to prepare, advertise and incorporate the Ordinance into the
City Code. Passage of this Ordinance has the likelihood of increasing Ad Valorem
revenue as well as supporting existing businesses in the community. r/
Reviewed b Finance Director: John DeLeo Date: if 13
The City Manager recommends that City Coun ' take the following a tion(s):
Adopt Ordinance No. 10 -2013, second reading.
Approved by City Manager: David L. Greene J-W- Date: B
City Council Meeting Date: 07/16/2013
Item No.
Page 3 of 2
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
ORDINANCE NO. 10 -2013
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CAPE CANAVERAL, BREVARD COUNTY, FLORIDA,
AMENDING CHAPTER 110, ZONING, OF THE CAPE
CANAVERAL CODE OF ORDINANCES RELATED TO
VACATION RESORT CAMPUSES; PROVIDING
REQUIREMENTS FOR VACATION RESORT CAMPUSES,
EXCLUDING VACATION RESORT CAMPUSES FROM THE
RENTAL RESTRICTIONS ON DWELLING UNITS SET
FORTH IN SECTION 110487; PROVIDING FOR THE
REPEAL OF PRIOR INCONSISTENT ORDINANCES AND
RESOLUTIONS; INCORPORATION INTO THE CODE;
SEVERABILITY; AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under Section 2(b), Article VIE, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, section 110487 of the City Code currently prohibits the rental of dwelling
units for less than seven (7) consecutive days except for hotels and vacation rentals located in the
C -1 zoning district; and
WHEREAS, the City recognizes that a vacation resort campus, as defined herein, can help
to p romote economic development and tourism in the City of Cape Canaveral; and
WHEREAS, the City desires to authorize dwelling unit rentals for less than seven (7)
consecutive days when such rentals occur as part of a "vacation resort campus," as further described
herein, and subject to certain requirements; and
WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this
Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape
Canaveral.
NOW, THEREFORE, THE CITY OF CAPE CANAVERAL HEREBY ORDAINS AS
FOLLOWS.
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference as legislative findings and the intent and purpose of the City Council of the City of Cape
Canaveral.
Section 2. Code Amendment. Chapter 110, Zoning, of the Code of Ordinances, City
of Cape Canaveral, Florida, is hereby amended as follows (underlined type indicates additions and
sit type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of
City of Cape Canaveral
Ordinance No. 10 -2013
Page 1 of 4
text existing in Chapter 110. It is intended that the text in Chapter 110 denoted by the asterisks and
set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of
this Ordinance):
CHAPTER 110, ZONING
ARTICLE IX. SUPPLEMENTARY DISTRICT REGULATIONS
DIVISION 1. GENERALLY
Sec. 110487. — Rental restrictions on dwelling units.
It shall be unlawful for any person to rent a dwelling for less than seven consecutive days in
any zoning district, excluding hotels and motels under subsection 110- 332(4)2 and vacation rentals
in the C-1 zoning district, and a vacation resort campus under section 110 -491.
Sec. 110 491. — Vacation resort campus.
A vacation resort campus is a multiple building property that includes a hotel, condominium,
itive or timeshare elan, or anv combination thereof. and is also a transient public lodging
establishment duly licensed pursuant to Chapter 509, Florida Statutes, and in which the units are
master planned and organized in a campus arrangement that meets the following requirements.
(a) The campus shall be master planned pursuant to the terms and conditions of a
negotiated development agreement approved by the city council;
The campus, as used herein, shall contain a minimum of 25 contiguous acres of C -1
zoned property or a combination of C -1 and R -3 zoned property in which a hotel operation
must exist within the campus;
shall have direct access on a
hfare or hi
ity roadwal
The campus shall provide indoor and outdoor recreational amenities customarily
provided by a resort for their guests. such as a pool, theater, restaurant, daycare, etc..
W11
The campus shall include a food service facility that is open to the
The total number of units in the campus shall not exceed the maximum c
City of Cape Canaveral
Ordinance No. 10 -2013
Page 2 of 4
blic.
of the
underlying zoning category; and
inc
All
iteria shall be
ing but not limited to buildi
limits and densit,
required by this section,
otherwise
buildi
the cit,
the
ti
in the master
. . .
Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances and
resolutions in conflict herewith, are hereby repealed to the extent of the conflict.
Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the
Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may be
changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like
errors may be corrected and additions, alterations, and omissions, not affecting the construction or
meaning of this Ordinance and the City Code may be freely made.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall
be deemed a separate, distinct and independent provision, and such holding shall not affect the
validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective immediately upon
adoption by the City Council of the City of Cape Canaveral, Florida.
ADOPTED by the City Council of the City of Cape Canaveral, Florida, this day of
120136
ATTEST:
ANGELA APPERSON,
City Clerk / Assistant City Manager
First Reading:
Rocky Randels, Mayor
John Bond
C�• •••
Buzz Petsos
Rocky Randels
Betty Walsh
City of Cape Canaveral
Ordinance No. 10 -2013
Page 3 of 4
For
Against
Legal Ad published:
Second Reading:
Approved as to legal form and sufficiency
for the City of Cape Canaveral only by:
ANTHONY A. GARGANESE, City Attorney
City of Cape Canaveral
Ordinance No. 10 -2013
Page 4 of 4
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Adopt new code definition for Vacation Resort Campus
See attached draft
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STATEMN'T'OF-FACT: State of • • : County 1 ► :I
Ken • ■_111 duly sworn,
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pwner+g Hie Cape Carlbe, Inc
Address 1000 Shorewood Drive City Car
Home Phony # Work Phone #
e Canaveral State Zi
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321 - 784 -8093 C1the�
(if other tban owner)
Applicant's Name Ken Ward
Business Add= 1000 Shorewood Drive City -Cape Canaveral StateiP 3
Home Phone # Work Phone # 3 21- 7 8 4 - 8 0 9 3 ether
cnou(; KwarkFGhomesb fowne.com.
All information, sketches and data contained acid made part of this request, are honest and true to the best Asir Of my knowledge and belief. 0
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APPLICATION
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CODE OF ORDINANCES
we
DATE: April 12, 2013
AppLICANT; Cape Caribe, Inc. DBA
ADDRESS: 1000 Shorewood Drive Cif Cape Canaveral
State Florida ZIP 32920 TELEPHONE- 321- 784 -8093
REQUESTING AMENDMENT TO CODE SECTION New Ordjnance
SECTION PRESENTLY READS: N/A
REQUESTED AGE TO READ: See attached
REASON FOR REQUESTED CHANGE; Promote Economic Development
(ATTACH ADDMONAL SHEETS IF NECESSARY)
FEE FOR REQUEST: $250.00
:. -•;'•
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Vacation Resort Campus Ordinance: The enactment of this ordinance is precisely in line with the City's
Visioning Plan to "support businesses that enhance economic viability and serve Cape Canaveral
residents and visitors".
The Vacation Resort Campus ordinance establishes strict parameters that are intended to address
compatibility issues with adjoining properties. The ordinance requires that a Vacation Resort Campus
must obtain City Council approval of its overall master plan and developer's agreement and shall be duly
licensed pursuant to Florida Statutes, Chapter 509. The twenty-five (25) acreage minimum requirement
ensures that a Vacation Resort Campus will have sufficient land to create the resort setting that is
attractive to surrounding properties as well as the owners and visitors of the resort. In addition, a
portion of the Campus must be "anchored" by a hotel operation in a C4 zoning district that meets the
hotel and motel requirements already established in the City Code.
The ordinance further requires a Vacation Resort Campus to have a direct connection to a high capacity
roadway. This requirement is intended to diminish any adverse impacts on the transportation
infrastructure although there is sufficient data to indicate that a Resort has minimal impact on
transportation infrastructure. This is primarily due to the leisurely nature of a Resort and its variable stay
times of owners and visitors. The ordinance requires a Vacation Resort Campus to provide for food
service facilities and sufficient recreational amenities which further enhances the resort atmosphere
that local residents and visitors will find attractive.
The ordinance preserves the development standards of the underlying zoning district within the
Campus. For examples any building located in the C4 or R -3 zoning district must still be developed in
accordance with the underlying restrictions such as density, height, building and unit sizes for that
zoning district. Additionally, each building must be constructed and operated in compliance with all life -
safety requirements, including fire sprinklers and emergency access.
This ordinance recognizes the uniqueness of a Vacation Resort Campus and distinguishes it from the
standard hotel and motel classifications. Unlike a standard hotel operation, a Vacation Resort Campus
may expect to have visitors that stay anywhere from one night to several weeks. Having the flexibility to
provide nightly service, particularly for a development of this size, is crucial to the overall success of a
project. This new ordinance will allow the existing Ron Jon Cape Caribe Resort® ( RJCCR) to operate more
efficiently and service the needs of its owners and visitors. The relief of this seven night rental restriction
will allow the RJCCR to accelerate the next phase of construction.
The RJCCR exemplifies the type of establishment that the City of Cape Canaveral should seek to support
when considering adaptation of codes and ordinances. The RJCCR enhances the economic viability of the
City with very minimal impact on city services. The increase of local jobs and direct dollars of economic
activity would be substantial to the City of Cape Canaveral. This family-friendly Resort has both indoor
and outdoor amenities that are designed to reduce foreseeable compatibility issues. The Resort seeks
every opportunity to seamlessly blend the activities of its owners and visitors with the surrounding
properties. This is has been consistently demonstrated for nearly a decade. it is our hope that you will
support this ordinance and add it to the exceptions under Section 110 -487 of the City Code.
How this ordinance affects the Ron Jon Cape Caribe Resort°:
• Allows the acceleration of the next phase of construction and future buildings.
• Provides operational cost savings associated with the occupancy management.
• Provides an additional incentive for ownership which will increase sales pace.
• Reduced operational risk due to greater efficiency and flexibility.
Sec. 11
— Vacation
New Definition Section
Campus.
buildi
r-.
I
cooperative or timeshare plan or combination thereof, that is also a transient public lodging
establishment duly licensed pursuant to Florida Statutes, Chapter 509 and in which the units are
11
(a) The campus shall be master planned pursuant to the terms and conditions of a
(b)
(c)
(d)
(e)
(9)
negotiated development agreement approved by the city council;
five
acres of C -1 zoned property or a combination of C -1 and R -3 zoned property in which a
hotel operation must exist within the campus;
ws shall have
shall
provided by a hotel for their quests;
underlying zoning category; and
section.
re or
)r recreational oc
is oven to
istomarill
itv of
ja shall be governed by the underlying zoning category, incl
Jing setbacks, building separation, height limits and density,
the city in the master plan development agreement required
Code Amendment Section
= Rental restricti
lina u
It shall be unlawful for any person to rent a dwelling for less than seven consecutive days in any
zoning district, excluding hotels and motels under subsection 110- 332(4), vacation rentals in the
C -1 zoning district and a vacation resort campus under su
�a City of Cape Canaveral
Escrow Deposit Request
Date: Agri 1
15, 2.o 13
Requested by: ChQ4=ar,
Project Name: Cafe
rani Le.., Z-,c.
Project Number:
MA•
Account Number:
001- 000 - 000 - 202240
❑ Special Exception
Preliminary Plat
❑ Site Plan
Final Plat
Variance
Lot Split
Rezoning
❑ Records Request
Comp Plan Amendment Other Zon ro C,,cle Kim Mm n
❑ Voluntary Annexation
Special Instructions:
lino (2:) 1c9CLl ev',X. i<o9Tl.00 2cLCh.
TOTAL: $ 1, 7-99. 00
Clerk's Office Services Provided: pla�G izvo (z> lega I noh�s.
Community Dev Dept. Services Provided: ltJrl�ey[prrtriiiv. 1p o� I not,cec t�nr
Initial Deposit Required: ffi i, 2Gq,eo
City of Cape Canaveral
Community & Economic Development Department
2013
To: Barry Brown, Planning & Development Director
v
From: Susan L. Chapman, Secretary, Planning & Zoning Board
Through: Lamar Russell, Chairperson, Planning & Zoning Board
Re: Recommendation to City Council - Ordinance No. XX -2013
Amending Code Section 110, Zoning, relating to Vacation
Resort Campuses; providing requirements for Vacation Resort
Campuses; excluding Vacation Resort Campuses from the
rental restrictions on dwelling units set forth in Section 110 -487
On May 22, 2013, the Planning & Zoning Board considered proposed Ordinance
No. XX -2013, revising the Code relating to Vacation Resort Campuses.
Following review and discussion, the Board unanimously recommended that
Council approve the ordinance as presented.
7510 N Atlantic Avenue - P.O. Box 326 - Cape Canaveral, FL 32920 -0326
Telephone (321) 868 -1222 - Fax (321) 868 -1247
www.eitvofcauecanaveral.org e -mail: infoC&cityofcapecanaveral.ore
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 7/16/2013
Item No. $
Subject: Ordinance No. 09 -2013; amending Chapter 78, Article II, Division 3 of the
Cape Canaveral Code of Ordinances related to sanitary sewer system impact fees;
revising sewer impact fee assessment procedures consistent with the findings and
recommendations set forth in the City's Sanitary Sewer Impact Fee Report dated April
2013; providing for the repeal of prior inconsistent ordinances and resolutions;
incorporation into the Code; severability; and an effective date, first reading.
Department: Public Works Services and Community & Economic Development
Summary: Raftelis Financial Consultants, Inc. ( "Raftelis ") conducted a Study to review
and update the City's method of determining Sanitary Sewer Impact Fees, which are
directed at recovering capital costs for major wastewater facilities. The results of the
Study are transmitted in the Sanitary Sewer Impact Fee Report, attachment one.
Sanitary Sewer Impact Fees are a mechanism to recover costs of capacity - related
Treatment and Transmission improvements which provide system capacity benefits for
new service and existing connections requesting additional services. The Fees are
intended to mitigate a portion of the financial burden on existing customers to pay for
capacity improvements benefiting future customers.
The Study utilized a consumption -based methodology, which assumes that new service
connections will utilize portions of both existing and new facilities. Wastewater
Treatment and Transmission facilities improvements historically funded through
resources of the Wastewater Enterprise Fund are eligible for cost recovery through the
Impact Fee. Wastewater Treatment and Transmission activities are considered the
primary functional services for Sanitary Sewer Impact Fee purposes.
The Study reviewed the level of service (LOS) criteria contained in the existing Code for
both applicability and appropriateness. After review and discussion with City Staff, it
was determined that the sanitary sewer LOS should be revised to better reflect the
characteristics of customers within the City's service area. It is important to note that
increasing the sanitary sewer LOS to a more accurate figure produces a corresponding
reduction in the Sanitary Sewer Impact Fees. A summary of the existing and updated
LOS and Sanitary Sewer Impact Fees for an Equivalent Residential Unit (ERU) is
shown in Table 1.
Table 1. Level of Service and Existing and Updated Sanitary Sewer Impact Fees.
LOS
Treatment Transmission
Total
Existing 198 gpd /ERU
$1,940.38
$397.43
$2,337.81
Updated 240 gpd /ERU
$1,135.20
$213.60
$1,348.80
Amount Difference
($805.18)
($183.83)
($989.01)
Percent Difference
-41%
-46%
-42%
Note: gpd —
City Council Meeting Date: 7/16/2013
Item No.
Page 2of4
Other Community Sanitary Sewer Impact Fees
Comparisons of the City's existing and updated Sanitary Sewer Impact Fees to those of
other nearby communities for new residential wastewater service (representative of 1
ERU) are provided in Table 2.
Table 2. Sanitary Sewer Impact Fee Comparisons (Single Family /1 ERU
Amount LOS (gpd)
City of Cape Canaveral
Existing $2,337681 198024
Updated $1,348080 240000
Other Communities
Barefoot Bay $275000 150000
North Brevard $671000 1.3 bedrooms
Indian River County $2,796000 300.00
City of Cocoa $19250000 250400
City of Cocoa Beach $2,200000 275600
City of Holly Hill $1,908000 234000
City of Melbourne $1,583000 240.00
City of New Smyrna Beach $1,250000 250600
City of Ormond Beach $1,950.00 15 fixture units
City of Palm Bay $2,965.00 210600
City of Vero Beach $2,290000 15 fixture units
City of West Melbourne $3,000000 300.00
Average of Other Communities
$1,844.83
City Staff identified a need to provide for alternative methods of determining Sanitary
Sewer Impact Fees for new connections that would (1) accommodate a variety of
circumstances, (2) be easily understood and applied, (3) ensure compliance with
163.31801 F.S. as amended and (4) provide a cost- friendly economic incentive for
businesses wishing to locate to or expand in the City. To address these needs, three
methods were developed that allow for accurate /convenient assessment of a
connection's ERU and corresponding Sanitary Sewer Impact Fees. The three methods
include the following:
1. ERU Basis: This method utilizes a table that reflects ERUs associated with
characteristics of typical residential and commercial applications to determine
the appropriate ERU and corresponding Sanitary Sewer Impact Fee amount.
2. Fixture Unit Basis: This method consists of determining total Sewer Load
Factor by utilizing the number of fixture units associated with the applicant's
property, to determine the appropriate ERU and corresponding Sanitary
Sewer Impact Fee amount.
3. Flow Basis: This method requires that the applicant provide the property's
average daily gpd of sewer flow to determine the appropriate Sanitary Sewer
Impact Fee amount.
City Council Meeting Date: 7/16/2013
Item No. Is
Page 3 of 4
Using these alternative methods establishes a City policy whereby the Sanitary Sewer
Impact Fee will be the greater of 1 ERU or the amount calculated in one of the
alternative methods. The concept is that each of these three methods would be
available such that new customer's characteristics can easily be associated with one of
the methods through the classification and application process. Using this new policy to
determine the appropriate Sanitary Sewer Impact Fees will (1) serve as an economic
development incentive by significantly reducing development/redevelopment costs, (2)
ensure compliance with Section 163.31801 F.S. as amended and (3) provide a fair and
reasonable alternate assessment method for non - conventional uses.
The Sanitary Sewer Impact Fees reasonably represent the costs of certain
improvements together with related financing costs that provide wastewater services to
new connections within the Utility's service area. The Impact Fees were developed to
be compliant with Section 163.31801 F.S.
Attachment two "Summary Letter" from Raftelis Financial Consultants, Inc. explains that
there may potentially be a small number of sewer impact fee increases even after the
Ordinance is in effect. The increases have nothing to do with the City's efforts to lower
the Equivalencies. They have to do with the adoption of the flow values established by
the Florida Administrative Code which are incorporated into the Report. These flow
values more accurately reflect flow characteristics of devices and reclassifications of
uses. Examples:
1. It is now known that a Laundromat machine produces a much higher flow than
the ordinance was previously attributing.
26 It is more accurate to look at the number of restrooms in a store than the number
of sq. ft. in the store.
Because there may be a small number of increases, the City must meet a Statutory
requirement to advertise the Ordinance 90 days before incorporating any changes into
the code. The 90 -day requirement will be complied with by making the effective date of
the Ordinance 90 days after approval.
The recommended Sanitary Sewer Impact Fees represent the maximum amounts
supported by the data, assumptions and estimates. City Council can elect to establish
policies regarding the amount of the Sanitary Sewer Impact Fees provided that such
amount does not exceed the amount identified in the attached Report. Amounts not
recovered through Sanitary Sewer Impact Fees will, for the most part, be recovered
from revenues generated by existing and future user rates and charges.
Ordinance No. 09 -2013, attachment three, is presented for first reading. It incorporates
required changes into the City Code to implement the Report findings.
Resolution No. 2013- , attachment four, outlines the proposed fees and is presented
for information. It will be considered after the Ordinance passes second reading.
op, / &r, �rnfm
Submitting Department Directors: Jeff Ratliff and Todd Morley Date: 07/02/13
City Council Meeting Date: 7/16/2013
Item No. `a
Page 4 of 4
Attachments:
1. Sanitary Sewer Impact Fee Report
2. Summary Letter from Raftelis Financial Consultants, Inc.
3. Ordinance No. 09 -2013
4. Resolution 2013 -
Financial Impact: Forgone Sanitary Sewer Impact Fee revenue, cost to produce the
Raftelis Report, and cost to prepare, advertise and incorporate the Ordinance into the
City Code.
Reviewed by Finance Director: John DeLeo Date: ! 3
The City Manager recommends that City Cou cil take the following action(s):
Adopt Ordinance No. 09 -2013, at first reading.
Approved by City Manager: David L. Greene Date: 7[3&3
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
Tabled to Time Certain
SANITARY SEWER
IMPACT FEE REPORT
Prepared for the
City of Cape Canaveral, Florida
April 2013
RAFTELIS
FINANCIAL CONSULTANTS. INC.
976 Lake Baldwin Lane
Orlando, FL 32814
976 Lake Baldwin Lane Phone 407 . 730. 5944 wmnv.raftelis.com
Suite 204 Fax 407 . 730. 5941
Orlando, FL 32814
RAFTELIS
FINANCIAL CONSULTANTS INC.
April 3, 2013
Mr. David Greene
City Manager
City of Cape Canaveral
Post Office Box 326
Cape Canaveral, Fl 32920
Subject: Sanitary Sewer Impact Fee Report
Dear Mr. Greene:
Pursuant to your request Raftelis Financial Consultants, Inc. ( "RFC ") has conducted a study to
update the Sanitary Sewer Impact Fee for the City of Cape Canaveral ( "City") Sewer Utility
System (the "Utility") as presented and documented in this Sanitary Sewer Impact Fee Report
(the "Report "). The Sanitary Sewer Impact Fee is a mechanism intended to recover capital costs
that benefit new connections and existing connections requesting additional service. As updated
herein the Sanitary Sewer Impact Fees reasonably represent the costs of certain improvements
together with related financing costs that provide wastewater services to new connections within
the Utility's service area. The Sanitary Sewer Impact Fees presented herein were developed to be
compliant with Section 163.31801 F.S.
The updated Sanitary Sewer Impact Fee represents the maximum amounts supported by the data,
assumptions and estimates. The City can elect to establish policies regarding the amount of the
Sanitary Sewer Impact Fee provided that such amount does not exceed the amount identified in
this Report. However, it should be clearly understood that amounts not recovered through
Sanitary Sewer Impact Fees will for the most part be recovered from revenues generated by
existing and future user rates and charges.
As a final note, our thanks and appreciation to you and other City staff members that provided
data and assisted in the development of this update.
Very truly yours,
RAFTELIS FINANCIAL CONSULTANTS, INC.
Marco H. Rocca, CMC
Director of Florida Operations
itary Sewer Impact Fee
TABLE OF CONTENTS
EXECUTIVESUMMARY ......................................... ............................... ............................
Overview.................................... ............................... .. ............................... ....................... ES 1
... ............ ........
Findingsand Conclusion .......................................................................................... .............................ES 3
Findings.............................................................................................................. ......................... ....ES 3
Conclusions........................................................................................................ .............................ES 3
INTRODUCTION............................................................................................................. ..............................1
General............................................................................................................................. ..............................1
ImpactFee Overview .................................................................................................... ......................... .....1
Other Considerations.... 3
METHODOLOGY AND APPROACH ........................................................................ ..............................5
General.... 5
Background..................................................................................................................... ..............................5
Localized Wastewater Collection ........................................................................ ............................... 5
Wastewater Transmission .................................................................................... ............................... 5
Wastewater Treatment and Disposal .............................
..................................... ...............................
Sanitary Sewer Impact Fee Methodology and Approach. . 0 0 0 0 0 6 6 6 * 0 0 0 0 0 0 0 * a a a & a a 0 0 a a a a & 0 0 0 0 a a a a 0 0 * a a a & 0 0 0 * a a a 0 0 0 9 0 0 0 0 0 0 0 0 0 0 0 0 0 5
EXPANSION FACILITY CAPITAL COSTS AND CAPACITIES ........................ ..............................7
General............................................................................................................................ ............................... 7
Wastewater Treatment and Transmission .................................................................. ..............................7
CAPITAL FINANCING ASSUMPTIONS AND CREDIT CRITERIA ................ ..............................8
General............................................................................................................................ ............................... 8
FinancingAssumptions ................................................................................................ ............................... 8
DebtFunded ........................................................................................................... ..............................8
FinancingTerms ................................................................................................... ............................... 8
Debt Service Paid by Sanitary Sewer Impact Fee .............................................. ..............................8
Financing and Credit Cost Coefficients.... mesa 9
LEVEL OF SERVICE AND ASSESSMENT METHODS ...................................... .............................10
General............................................................................................................................ .............................10
ExistingLevel of Service .............................................................................................. .............................10
UpdatedLevel of Service ............................................................................................. .............................10
AssessmentMethods .................................................................................................. ............................... 10
ERUBasis.**** 9 9 0 0 0 0 0 0 0 * 0 0 0 * 0 0 0 0 *a* 0 0 a a a a a a a a* 4 *a*#* 0 0 * 0 0 0 0 # 0 0 6 0 0 0 " a a a a& a* a a 0 *0 0 0 0 0 0 0 * 0 0 0 0 0 0 0 " a* a**** * 0 @a***** 0 a a a&**& a a as*** a a a** 9 0 0 0 * 0 0 0* *a* 1 1
Fixture Unit Basis ...............
................................................................................. ...............................
Flow Basis...........
CALCULATION OF SANITARY SEWER IMPACT FEE ..................................... .............................12
General............................................................................................................................ .............................12
Cost Per Unit of Service and Level of Service Capacity .......................................... .............................12
Calculation of Treatment and Transmission Sanitary Sewer Impact Fees ............ .............................12
1
Sanitary Sewer
Fee Stud
Comparisonto Existing ................................................................................................ .............................13
Comparison with Other Utilities ...................... ............................... ..... ............................... .13
...... ... ...........
FINDINGSAND CONCLUSIONS ............................................................................. .............................15
General......................................................................................................................... ............................... 015
Findings ........................................................................................................................... .............................15
Conclusions.................................................................................................................... .............................15
LIST OF TABLES
TABLE ES -1 Updated and Existing Sanitary Sewer Impact Fees ................. ............................... ES -2
TABLE ES -2 Sanitary Sewer Impact Fee Comparison ..........................
TABLE 1
TABLE
2
TABLE
3
TABLE
4
TABLE
5
TABLE
G
SanitaryFacility Summary ................................................................. ............................... 7
FinancingAssumptions ..................................................................... ............................... 9
Financing and Credit Coefficients .................................................... ..............................9
Calculation of Sanitary Sewer Impact Fee ...................................... .............................13
Updated and Existing Sanitary Sever Impact Fee ......................... .............................13
Sanitary Sewer Comparison .............................................................. .............................14
LIST OF SCHEDULES
SCHEDULE 1 Sanitary Sewer Asset Listing ........................................................ .............................17
SCHEDULE 2 Sanitary Sewer Impact Fee by Classification and Amount ...... .............................21
SCHEDULE 3 Sanitary Sewer Fixture Unit Schedule ........................................ .............................22
U
SANITARY SEWER IMPACT FEE STUDY
EXECUTIVE SUMMARY
Overview
The City of Cape Canaveral (the "City ") requested that Raftelis Financial Consultants, Inc. (RFC)
update the Sewer System's (the "Utility ") existing Sanitary Sewer Impact Fee, which is directed at the
recovering capital costs for major wastewater facilities. The Sanitary Sewer Impact Fee was
established on May 5, 1992 pursuant to Ordinance 5 -92 and revised to current levels by resolutions.
Historically, impact fees for Florida utilities were developed and designed to comply with common
law findings; however, in 2006, Section 163.31801 F.S. was added providing specific statutory
requirements. The statute was amended July 1, 2009 to require governments prove by
preponderance of evidence that the impact fees meet the requirements of the statute and prohibits
courts from using deferential standard in court actions.
The Sanitary Sewer Impact Fee is a mechanism to recover the costs of capacity- related treatment
and major transmission improvements, installed and funded by the City, which provide system
capacity benefits for new service and existing connections requesting additional service. Collection
of Sanitary Sewer Impact Fees is intended to mitigate a portion of the financial burden on existing
customers to pay for capacity improvements benefiting future customers. Localized wastewater
collection improvements such as gravity sewers and lift stations, etc, together with associated
appurtenances and soft costs are generally contributed by the landowner/ developer, provided
through assessments or otherwise not funded by the Utility, and therefore, are not included for cost
recovery through Sanitary Sewer Impact Fees.
This study utilizes a "Consumption" based methodology, which assumes that new service
connections will utilize portions of both existing and new facilities; as compared to an
"Improvements" based methodology that assumes a new set of service facilities is provided for each
increment of new service. Improvements included for cost recovery through the Sanitary Sewer
Impact Fee include wastewater Treatment and Transmission (major backbone) facilities funded
through resources of the Utility (reserve funds, bond proceeds, grants and contribution through
agreements). Wastewater Treatment and Transmission activities are considered the primary fitnctional
serrrices for Sanitary Sewer Impact Fee purposes. The approach to determining the Sanitary Sewer
Impact Fee amount for each functional service consists of dividing the adjusted improvement costs
(including financing costs less amounts recovered from grants and other sources) by the average day
capacity of such improvements resulting in a cost per gallon per day (gpd) of capacity. The study
process also considers identifying the appropriate level of service (LOS) for each of these functional
services.
Costs, capacities and other pertinent data were provided by the City's Public Works Services staff
along with guidance concerning LOS criteria. The study incorporated considerations for financing
costs and importantly credits associated with revenues provided from sources other than Sanitary
Sewer Impact Fees. The appropriateness of the LOS criteria contained in the existing Code was
reviewed for both applicability and appropriateness. After reviews and discussions with City staff, it
was determined that the sanitary sewer LOS should be revised to better reflect the characteristics of
customers within the City's service area.
A summary of the updated and existing Sanitary Sewer Impact Fee and LOS for an Equivalent
Residential Unit (ERU) are shown below in Table ES -1. It should be noted that the existing
Sanitary Sewer Impact Fee presented below is based on the existing LOS, which differs from the
updated LOS. Therefore, the amount difference is attributed to a combination of both cost per gpd
and the revised sanitary sewer LOS.
Executive S
Sanitary Sewer Impact Fee Stud
ES -1. Updated and Existing Sanitary Sewer Impact Fees
LOS
Updated 240 gpd /ERU
Existing 198 gpd /ERU
Amount Difference
Percent Difference
Treatment Transmission Total
$1,135.20
$1,940.38
($805.18)
-41%
$213.60
$397.43
($183.83)
-46%
$1,348.80
$2,337.81
($989.01)
-42%
Comparisons of the City's existing and updated Sanitary Sewer Impact Fees to those of Other
Communities for new residential wastewater service (representative of 1 ERU) are provided in
Table ES -2. The amounts shown for Other Communities are based on the schedules that were in
effect as of October 11 2012 and do not include charges for other customer service related fees
applied to new system connections (i.e. tap fees, application fees, inspection fees, etc.) Caution
should be taken when comparing impact fees as difference can be attributed to various reasons
including, but not limited to, the following.
1. Compliance status with Chapter 163.31801 F.S.;
2. Cost used by others may not be representative of actual or "Current Local Costs;"
3. Level of financing costs recovered;
4. The LOS criteria may be either higher or lower;
5. Other cost recovery from contributions, grants or other sources may be applicable;
6. Local government may elect to phase-in or not implement the total recovery amounts; and
7. Treatment processes and availability of resources may be different.
Table ES -2. Sanitation Sewer Impact Fee Comparison'
Single Family / 1 ERC
Amount LOS (gpd)
City of Cape Canaveral
Existing $2,337.81 19824
Updated $1,348.80 240900
Other Communities
Barefoot Bay $275.00 150.00
North Brevard 671.00 1 -3 bedrooms
Indian River County 2,796.00 300900
City of Cocoa 15250.00 250900
City of Cocoa Beach 25200.00 275.00
City of Holly Hill 11908.00 234.00
City of Melbourne 1583.00 240.00
City of New Smyrna Beach 131250.00 250.00
City of Ormond Beach 15950900 15 F.U.s
City of Palm Bay 2,965.00 210.00
City of Vero Beach 25290.00 15 F.U.s
City of West Melbourne 35000000 300.00
Average of Other Communities $1,844.83
1. Per the community's ERU equivalency basis unless otherwise noted.
ES 2
Executive Summary Sanitary Sewer Impact Fee S
Discussions with City staff identified a need to also provide for alternative methods of determining
Sanitary Sewer Impact Fees for new connections that would: 1) accommodate a variety of
circumstances; and 2) be easily understood and applied. To address these needs three alternative
methods were developed that allow for accurate and convenient assessment of a connection's ERU
and corresponding Sanitary Sewer Impact Fee. The concept is that each of these methods would be
available such that new customer's characteristics can easily be associated with one of methods
through the classification and application process.
Findings and Conclusion
In the preparation of this Report, certain information has been used and relied upon that was
provided by other entities including the City. Such information includes, but is not limited to, the
Utility's capital improvements plan, SRF loans, asset depreciation summary /listing, capacities, cost
data, fee schedules for the City and other Communities, and other information provided by or
through the City. Additionally, reasonably conservative assumptions were developed to establish the
basis for certain required study elements that are not, have not or cannot be specifically defined
through existing data. To the extent that future conditions differ from those assumed and utilized in
the Report, the results of the analyses may vary from those developed herein.
Findings
1. The City's recordkeeping provides sufficient information to address the requirements of
updating the Sanitary Sewer Impact Fee.
2. The Utility's service area is not expected to require any wastewater capacity expansions.
3. The LOS criteria should be updated to better reflect the characteristics of the potable water
provider and Utility customers.
4. The method of determining and assessing the Sanitary Sewer Impact Fee can be revised
and expanded to better accommodate different requests for service.
Conclusions
Based on the reviews, analyses and assumptions provided herein, it is concluded that:
1. Due to the adequacy of Treatment and Transmission capacity to provide for the service
area future needs, the current local cost requirements in updating the Sanitary Sewer
Impact Fee herein are based on actual and expansion - related actual costs.
2. The Sanitary Sewer Impact Fee developed herein reflects net amounts that are equitable
and provide for reasonable recovery without exceeding current local cost of the capital
improvements associated with providing wastewater capacity to new connections.
3. The City currently imposes other connection charges, deposits and other fees for new
customers connecting to the system. Such fees are related to recovery of operating costs
associated with establishing a new customer rather than capacity to serve the customer. As
such, these other charges are not related to the Sanitary Sewer Impact Fee.
4. As available the updated Sanitary Sewer Impact Fee can be budgeted to pay for the
expansion related portion of the State Revolving Fund (SRF) loan debt service, which will
reduce the burden on user rates. Furthermore, Sanitary Sewer Impact Fees collected
beyond the retirement of the SRF loans can be used to reimburse the Utility, for historic
debt payments made at times when Sanitary Sewer Impact Fee revenues were insufficient.
5. The City should have a policy in determining the Sanitary Sewer Impact Fee which states
the amount owed shall be the greater of 1 ERU or the amount calculated in one of the 3
methods discussed herein.
ES 3
SANITARY SEWER IMPACT FEE STUDY
INTRODUCTION
General
The City of Cape Canaveral (the "City ") requested that Raftelis Financial Consultants, Inc. (RFC)
update the existing Sanitary Sewer system's (the "Utility ") impact fee, which is directed at recovering
capital costs for major sanitary sewer facilities. The Sanitary Sewer Impact Fee was established on
May 5, 1992 pursuant to Ordinance 5 -92 and revised to current levels by resolutions and may not
adequately reflect the appropriated cost recovery for facilities providing wastewater services within
the service area. Sanitary Sewer Impact Fees paid by new and increased service connections is a
mechanism to appropriately recover the facility costs for such services; thereby, reducing or
eliminating the burden on existing connections to subsidize improvements for the benefit of new
service connections. Localized wastewater collection improvements such as gravity sewers and lift
stations, etc. together with associated appurtenances and soft costs are generally contributed by the
landowner/ developer, provided through assessments or otherwise not funded by the Utility, and
therefore, are not included for cost recovery through Sanitary Sewer Impact Fees.
The purpose of the Sanitary Sewer Impact Fee is to assign, to the extent practical, growth - related
capital costs to those customers responsible for such additional costs. Sound financial and equitable
cost recovery practice promotes the assignment of the identifiable additional growth related capital
costs for utility services to connections responsible for such costs rather than existing connections.
Generally, this practice has been labeled as "growth paying for growth" without burden on existing
connections.
Impact Fee Overview
Impact fees are referred to by a number of different terms including impact fees, capital charges,
capital facility charges, facility fees, connection fees, capacity reservation charges, system
development charges, capital connection charges or other similar terminology. In general, these are
one -time charges established as a means to recover in whole or in part, but not to exceed, the costs
associated with system capacity. Such capital costs generally include the construction of
improvements together with general plant, engineering, administration, surveying, land, legal and
financing costs. Historically, impact fees in Florida were a result of home rule powers with the
requirements associated with the development, administration, accounting and expenditure
governed by case law. However, in 2006, Section 163.31801 was added to the Florida Statues, which
reinforced, enhanced, clarified and added to the provisions of case law. This section was amended
in 2009 and Section 163.31801 F.S. is currently as follows.
163.31801 Impact Fees; short title; intent; definitions; ordinances levying impact fees.
(1) This section may be cited as the "Florida Impact Fee Act."
(2) The Legislature finds that impact fees are an important source of revenue for a local
government to use in funding the infrastructure necessitated by new growth. The
Legislature further finds that impact fees are an outgrowth of the home rule power of a
local government to provide certain services within its jurisdiction. Due to the growth of
impact fee collections and local governments' reliance on impact fees, it is the intent of the
Legislature to ensure that, when a city or municipality adopts an impact fee by ordinance or
a special district adopts an impact fee by resolution, the governing city complies with this
section.
1
Introduction Sanitary Sewer Impact Fee S
(3) An impact fee adopted by ordinance of a city or municipality or by resolution of a special
district must, at minimum:
a. Require that the calculation of the impact fee be based on the most recent and
localized data.
b. Provide for accounting and reporting of impact fee collections and expenditures. If
a local governmental entity imposes an impact fee to address its infrastructure
needs, the entity shall account for the revenues and expenditures of such impact fee
in a separate accounting fund.
c. Limit administrative charges for the collection of impact fees to actual costs.
d. Require that notice be provided no less than 90 days before the effective date of an
ordinance or resolution imposing a new or amended impact fee.
(4) Audits of financial statements of local governmental entities and district school boards
which are performed by a certified public accountant pursuant to s. 218.39 and submitted
to the Auditor General must include an affidavit signed by the chief financial officer of the
local governmental entity or district school board stating that the local governmental entity
or district school board has complied with this section.
(5) In any action challenging an impact fee, the government has the burden of proving by a
preponderance of the evidence that the imposition or amount of the fee meets the
requirements of state legal precedent or this section. The court may not use a deferential
standard.
History. —s. 9, ch. 2006 -218; s. 1, ch. 2009 -49; s. 5, ch. 2009 -96; s. 5, ch. 2011 -14; s. 1, ch. 2011 -149.
Although the statute provides criteria, certain precedents originally set by common law need to be
addressed to meet the legal requirements associated with impact fees. Common law precedent for
impact fees in Florida was originally set in the landmark Florida Supreme Court decision,
Contractors and Builders Association of Pinellas County vs. City of Dunedin, Florida. The litigation
and judgment regarding the validity of capital- related fees provides that an equitable cost recovery
mechanism, such as impact fees, can be levied for a specific purpose by a Florida municipality as a
capital fee for services. In the ruling, the court identified certain conditions as necessarily present in
order to have a valid fee. In general, the court decision addressed the following:
1. The impact fee should be reasonably equitable to all parties; that is, the amount of the fee
must bear a relationship to the amount of services requested;
2. The system of fees and charges should be set up so that there is not an intentional windfall
to existing users;
3. The impact fee should, to the extent practical, only cover the capital cost of construction
and related costs thereto (engineering, legal, financing, administrative, etc.) for increases in
or expansions of capacity or capital requirements that are required solely due to growth.
Therefore, expenses due to normal renewal and replacement of a facility (e.g., replacement
of a capital asset) should be borne by all users of the facility or municipality. Similarly,
increased expenses due to operation and maintenance of that facility should be borne by all
users of the facility; and
4. The local government must adopt a revenue- producing ordinance that explicitly sets forth
restrictions on revenues (uses thereoO that the imposition of the impact fee generates.
Therefore, the funds collected from the impact fees should be retained in a separate
account, and separate accounting must be made for those funds to ensure that they are
used only for the lawful purposes described.
Based on the criteria provided above, the development of impact fees herein will: 1) include local
current costs of improvements associated with the capacities to serve new customers; 2) not reflect
costs of improvements associated with the renewal and replacement (R &R) of existing capital assets
F11
Introduction Sanitary Sewer Impact Fee Study
that are allocable to existing users of the system; and 3) not include any costs of operation and
maintenance of the improvements associated with the system.
It is also important to note the relationship of the local government's Comprehensive Plan to the
use of impact fees for funding incremental capital improvements. The Local Government
Comprehensive Planning and Land Development Regulation Act requires capital expenditures and
local development regulations to be consistent with the provisions of the Comprehensive Plan,
Other Considerations
In addition to the Dunedin decision, there have been several other landmark cases dealing with the
levying of impact fees in Florida. In the HolyMpood, ILrc. vs Bmivard Couno case, a challenge was made
regarding the applicability of levying a capital charge for parks and recreation. Essentially, the
Broward County ordinance provided for a park contribution agreement between the developer and
the County and directed that a fee per residential unit be collected. The court upheld the imposition
of the fee and addressed the more difficult question of whether the ordinance was constitutional.
The major criteria associated with this case dealt with whether the fee was correlated to the benefit
received (the "Rational Nexus Test "). As stated in the decision, the government must show a
reasonable connection or correlation between the expenditures of the funds collected and the
benefits that accrue to the payee. In order to satisfy this requirement, the ordinance must
specifically earmark capital charge funds for acquiring capital improvements that benefit new
residents.
Palm Beach County adopted a "Fair Share Contribution for Road Improvements" ordinance
requiring payment of a transportation capital charge prior to the issuance of a building permit to
address a degrading level of service resulting from growth. The capital charge based on estimated
trip generation rates for particular customer classes survived a challenge by the Home Builders and
Contractors Association of Palm Beach County per the findings that the fee was not a tax having
met the Rational Nexus Test.
The courts in Florida determined and affirmed that impact fees are valid to fund increased capital
cost associated with the incremental improvements for growth. Specifically, impact fees must
represent the incremental cost of the capital improvements to provide services for increased growth
of the jurisdiction and some reasonable basis must exist between the amount of the fee and the
benefits accrued to the new or incremental customer. Furthermore, impact fees are not considered
special assessments or additional taxes. A special assessment is predicated upon an estimated
increment in value to the property assessed by virtue of the improvement being constructed in the
vicinity of the property and the assessment must be directly and reasonably related to the benefit the
property receives. Impact fees are more directly related to the value of the improvements and to the
level of service provided to the property. With respect to a comparison to taxes, impact fees are
distinguishable primarily in the direct relationship between the impact fee amount and the
measurable quantity of benefits /improvements. Regarding taxation, there are no requirements that
payments be in proportion to the quantity of public services consumed and funds received by a local
government from taxes can be expended for any legitimate public purpose. It should be further
noted that the calculation of impact fees involves the use of a significant amount of historical capital
cost, funding and engineering data. To this extent, the courts have also stated that: "/costs of
_ �� .]:CG___i.. &� '. �1. Fr. ww���n ���• ��tN ��1 l AY�A1H �1H�C !li f%n";tn1
Rutherford v. City of Omaha, supra 160 N.W.2d at 228.
3
Introduction
itary Sewer
t Fee Stud
The above represents a very limited non -legal overview of impact fee legal criteria for general
information purposes only. No legal assurances are given nor should any be interpreted by the
reader on the summary provided herein. Actual legal opinion should be obtained from the City's
legal counsel on such matters.
4
SANITARY SEWER IMPACT FEE STUDY
METHODOLOGY AND APPROACH
General
The selection and use of a methodology and approach are vital in development of the Sanitary Sewer
Impact Fee for full compliance with the applicable statutes and case law. Since there are several
different methodologies it is important to fully understand the background of the capital costs
providing benefits and delivery of associated benefits.
Background
Properties within the Utility's service area are provided sanitary sewer services through three
distinguishable utility functional service improvements categories: 1) Localized Wastewater
Collection; 2) Wastewater Transmission, and 3) Wastewater Treatment and Disposal. These
functional service improvements are further described below.
Localized Wastewater Collection
These improvements consist of localized piping and equipment that serve as the conduit for
wastewater service between the wastewater Transmission improvements and the customer's
point of connection.
Wastewater Transmission
These improvements consist of interceptor (trunk) gravity lines, master - pumping stations, and
selected force mains serving as the backbone piping transferring wastewater from localized
wastewater collection improvements to the wastewater plant.
Wastewater Treatment and Disposal
These improvements generally consist of treatment, disposal and sludge management
equipment and buildings. Disposal is generally provided through the reclaimed water facilities.
Cost recovery through the Sanitary Sewer Impact Fee is limited to wastewater improvements
associated with Treatment and Transmission (major backbone). Such improvements are generally
funded through resources of the Utility including bond proceeds, loans, grants, developer
agreements, and utility reserve funds. Treatment and Transmission improvements are considered as
the primary functional service facilities for impact fee purposes. The remaining Localized Collection
improvements are site specific with costs that can vary from location to location within the service
area. Therefore, the Utility's uniform policy should require that such Localized Collection costs be
paid through developer contributions, assessments programs or other methods that do not involve
subsidies by properties not benefiting from such improvements.
Sanitary Sewer Impact Fee Methodology and Approach
This study utilizes a "Consumption" based methodology, which assumes that new service
connections will utilize portions of both existing and new improvements; as compared to an
"Improvements" based methodology that assumes a new set of service improvements is provided
for each new service connection. The approach to determining the Sanitary Sewer Impact Fee for
each functional service consists of dividing the adjusted impro»ement costs by the average day capacity of
such improvements resulting in an adjusted cost per gallon per day (gpd) of capacity.
The Sanitary Sewer Impact Fee methodology provides that the amount to be recovered adequately
and reasonably represents the current costs of expansion improvements consistent with the level of
5
and Approach
itary Sewer Impact Fee S
service (LOS) provided by the Utility. More specifically, the methodology uses current costs, plus
financing costs, less any related cost recovery from other sources resulting in the establishment of
the total cost basis. The cost basis is then divided by the ADD facility capacities taking into
consideration inflow and infiltration (I &I) and other operating criteria. The Sanitary Sewer Impact
Fee amount to be charged is determined by LOS needs, which are also representative of ADD
criteria.
The approach to address the methodology is predicated on establishing a uniform cost per unit of
capacity for each area of functional service. These uniform costs per unit of capacity are then
related to the LOS capacity associated for each customer class, size of connection or other criteria
relative to the connection's request for service. Identification of current expansion facility cost and
related capacities for the utility functional services along with the LOS criteria for water and
wastewater service provides the basis for the cost per unit of capacity relationship. The total current
facility cost is adjusted to consider financing cost and interest, less credit for contributions, grants,
and /or amounts included in user fees for the amortization of debt related to the capital
improvements. This results in the current cost basis for each of the primary functional senices. The
related capacity is also adjusted to consider I &I associated with wastewater. The cost per unit of
capacity for each of the primary functional sen)ices is determined utilizing the current cost basis and
adjusted LOS capacities.
The tasks associated with this approach consist of identifying:
1. Current costs for each functional service element based on information provided by the
Utility's staff. This information consists of capital asset records that either represent or are
adjusted to reflect facility actual cost associated with complete functional services, including
land, general plant, engineering, permitting and all other relative soft costs.
2. Relative capacity and engineering design criteria for each functional service component
associated with the project costs.
3. Historic and current policies on funding capital cost for Treatment and Transmission
functional service improvements.
4. Relative financing costs and interest expense associated with the funding policies of the
Utility.
5. Credits attributed to cost recovery provided by grants and other sources.
6. Relative cost per unit of capacity.
Data for the identification of current facility costs and related capacities were obtained from the
accounting and operating records of the Utility as reviewed and noted by the City's Public Works
Services staff. Wastewater capacity analyses are generally based on the average day design capacity
of the wastewater treatment plant. Wastewater Transmission capacities are rated with consideration
for infiltration and inflow.
As previously discussed, credits or adjustments to eliminate the potential of double payment or over
recovery of facility costs are considered based on the Utility's current financing policies, capital
structure and relative amount of expansion improvements funded from existing debt.
The System has two items that are directing the approach consisting of: 1) the service area is nearly
built out, therefore, the amount of new connections to the system is limited; and 2) no further
expansion of capacity to Treatment or Transmission is contemplated. These two items modi the
approach such that the facility costs basis instead of current local cost will be predicated on the
recorded actual cost basis.
6
SANITARY SEWER IMPACT FEE STUDY
EXPANSION FACILITY CAPITAL
COSTS AND CAPACITIES
General
The process of establishing current facility costs that reasonably reflect the costs associated with the
relative capacities of such improvements consists of: (i) idend the original costs associated with
improvements to the facilities through the 1995 and 1996 SRF loans; and (ii) allocating costs across
appropriate functional improvement areas. Data for existing improvements, actual costs and
capacities were obtained from City records as reviewed by City staff Since no material expansion is
anticipated within the service area and the existing facilities have sufficient capacities to meet the
forecasted capacity requirements, no CIP is included in this Sanitary Sewer Impact Fee update.
Wastewater Treatment and Transmission
Wastewater Treatment improvements consist of wastewater treatment plants and any direct
disposal/ reclaimed water facilities. Transmission improvements consist of force mains and master
pumping stations located throughout the service area. Localized collection improvements consisting
mainly of gravity sewers and local lift stations are not included as wastewater Transmission
improvements. The existing wastewater Treatment and Transmission costs and capacities are
summarized in Table 1. These costs and capacities were provided by the City's Director of Public
Works Services based on asset records as shown in Schedule 1.
Table 1. Sanitary Sewer Facility Summary
Item
Transmission
Mains
Subtotal
Exis
Capacity
' CIP 2 Total (MGD)
$3,052,294
$3,052,294
$0 $3,0
$0 $3505230294
Treatment
Plant $14,3755602 $0 $141375,602
General Plant; 940,071 - 940,071
Subtotal $1553155673 $0 $15,315,673
Total $1853671967 $0 $18,367,967
1. Categorized facilities and costs proNrided by City; Schedule 1.
?. System has sufficient capacity for the foreseeable future.
3. Land and 70% of total of General Plant allocated to Sanitary Sewer.
7
1.80
1.80
SANITARY SEWER IMPACT FEE STUDY
CAPITAL FINANCING ASSUMPTIONS
AND CREDIT CRITERIA
General
Development of the Sanitary Sewer Impact Fee for full cost recovery less credits requires that capital
financing costs are included and amounts anticipated to be recovered from other sources of
revenues are excluded (credits). The Utility's capital structure is based on the mixed use of long-
term debt, user fees and Sanitary Sewer Impact Fees to fund the improvements. As a result, it is
necessary to account for financing costs associated with the long -term debt including interest over
the life of the debt. These financing costs are directly related to the benefits provided by system's
capacity improvements. Since cash flows derived from Sanitary Sewer Impact Fees do not coincide
with the timing of annual debt service payment requirements, the Utility is required to use user fee
revenues to amortize the debt associated with both the used and reserve system capacities. This
requires that consideration of credits to address the amounts provided by other revenue sources,
primarily user fees, is incorporated in the updating of the Sanitary Sewer Impact Fee to eliminate
over recovery or payments above the identified amounts.
Financing Assumptions
The process to determine the level and costs of financing for the purpose of identifying appropriate
credits consist of developing assumptions associated with the: (i) relative portion of expansion
improvements funded through debt; (ii) financing terms associated with the capital funding program
used by the City; (iii) portion of the expansion debt anticipated to be paid from Sanitary Sewer
Impact Fees; and (iv) relative portion of debt service paid by other revenue sources. These
assumptions as summarized in Table 2 are used to develop the Financing and Credit Cost
Coefficients discussed in this Report.
Debt Funded
A review of the historical Treatment and
discussions with City staff identified that the
loans and direct Utility cash resources.
Transmission funding activities together with
improvements were funded from grants, SRF
Financing Terms
For the purpose of this study, financing terms for long -term debt consist of: (i) average number
of years based on the SRF loans; (ii) average interest of the SRF loans; (iii) issuance cost
associated with the SRF loans; and (iv) assuming an average of 1.50 years of capitalized interest
for the SRF loans.
Debt Service Paid by Sanitary Sewer Impact Fee
Full recovery through the Sanitary Sewer Impact Fee is not practical due to the lag time
between the funding/ construction of improvements and Sanitary Sewer Impact Fees derived
from the connection of new customers. As a result, the development of the Sanitary Sewer
Impact Fee herein assumes that future Sanitary Sewer Impact Fee revenues will be used to
amortize the existing debt and to the extent available reimburse the Utility's reserve fund. The
debt service not paid from Sanitary Sewer Impact Fee revenues are provided from user fees and
constitute the basis for certain credits in the determination of Sanitary Sewer Impact Fee this
update.
Capital Financing Assumptions and Credit Criteria Sanitary Sewer Impact Fee Study
Table 2. Financing Assumptions
Item
Criteria
Debt Funded
53.66%
Amortized by Impact Fee
46.34%
SRF Loans
Term (Years)
20
Interest Rate
3.05%
Issuance Expense
2.00%
Capitalized Interest Yrs
1.50
Financing and Credit Cost Coefficients
The financing assumptions are used to develop individual coefficients that cumulatively reflect the
total facility cost and consist of. 1) debt financing costs; 2) debt interest expense; and 3) credits
arising from cost recovery for expansion improvements derived from sources other than Sanitary
Sewer Impact Fees (primarily User Fees). The Utility's funding for the existing facilities utilized two
primary sources of funding for the improvements to be recovered from Sanitary Sewer Impact Fee
revenue: 1) Direct, which consist of Sanitary Sewer Impact Fee reserves that are directly used to pay
the cost of improvements, (Direct also includes expansion improvement contributions in lieu of
Sanitary Sewer Impact Fees); and 2) Debt, which consist of proceeds derived from the SRF loans.
Grants will be addressed later as the credit against cost.
Table 3 provides a summary of the salient coefficients used in the calculation of total cost and
credits.
Table 3. Financing and Credit Coefficients
Project
Debt Financing Costs
Total Interest Expense
Total Requirement
Provided by User Fees
Impact Fee Requirement
P]
Direct Debt Total
$0.4634 $0.5366 $1.0000
0.0115 0.0115
0.2123 0.2123
$0.4634 $0.7604 $1.2238
0.7224 0.7224
$0.5014
SANITARY SEWER IMPACT FEE STUDY
LEVEL OF SERVICE AND
ASSESSMENT METHODS
General
The approach to updating the Sanitary Sewer Impact Fee herein takes into consideration City policy
regarding LOS for the Sanitary Sewer system. The LOS is an important element that contributes to
equitable recovery of costs and should reflect the potential flow characteristics of customers within
the Utility's service area. Assessment methods refer to the process used to determine the amount of
Sanitary Sewer Impact Fee, based on the uniform LOS standard, for connections of differing
classifications and flow characteristics on an equitable basis.
Existing Level of Service
The City's Comprehensive Plan provides the Sanitary Sewer LOS for single family, multifamily and
mobile homes to be approximately 198 gpd per household (118 gpd /person at 1.68
persons /household based on 2010 population data). Furthermore, for commercial connections, the
LOS is based on the schedule found in the City's Code's Appendix B — Schedule of Fees, Chapter
78 — Utilities. For Industrial and other commercial facilities not specifically mentioned in Appendix
B, the Code provides that the determination of the Sanitary Sewer Impact Fee will be predicated on
the number of fixture units divided by 18 (single family equivalent) or the number of workers in an
office building but not less than $2,337.81. After review and discussion with City staff it was
concluded that both the existing LOS and assessment methods are confusing and present City staff
with challenges to identify equitable Sanitary Sewer Impact Fees for new connections other that
residential.
The City's water provider, City of Cocoa, uses 265 gpd as the LOS for potable water. This relatively
low potable water LOS together with reclaimed water available to many properties, means that the
Sanitary Sewer LOS needs to reflect a flow that is less than potable water.
Updated Level of Service
After a review of the current LOS standards and discussions with City staff it was determined that
the standard for customers should be adjusted to better reflect the community's characteristics.
Single family residential properties in nearby coastal communities generally have wastewater LOS
criteria in the range of 150 to 275 gpd. Data obtained during the Utility's last rate study together
with operating records indicate that wastewater demand for single family properties suggest a LOS
of 240 gpd per ERU. This updated LOS also correlates well with both the potable water LOS of
265 gpd per ERU and a 16 fixture unit loading standard for single family residential properties in the
Utility's service area.
Assessment Methods
A critical need in determining the appropriate amount of Sanitary Sewer Impact Fee to be paid by
properties other that residential dwelling units relies on the methods used to equate the LOS of such
other properties to that establish for an ERU. Discussions with City staff identified a need to
provide for alternative methods that would: 1) accommodate a variety of circumstances; and 2) be
easily understood and applied. To address these needs three alternative methods were developed
consisting of:
WIA
Level of Service and Assessment Methods
Sanitary Sewer Impact Fee S
ERU Basis
This method utilizes a table that reflects ERUs associated with characteristics of typical
residential and commercial applications, as provided in Schedule 2, to determine the
appropriate ERU and corresponding Sanitary Sewer Impact Fee amount. This method
provides for the Sanitary Sewer Impact Fee amount to be calculated by: 1) accumulating the
applicant's ERU pursuant to the appropriate characteristics in the Schedule 2; 2) rounding the
ERU to the nearest tenth; and 3) multiplying the ERUs by the Sanitary Sewer Impact Fee per
ERU. The ERU for categories not included in this table are required to be determined using
one of the other methods.
Fixture Unit Basis
This method consists of determining total Sewer Load Factor by utilizing the number of fixture
units associated with the applicant's property, as provided in Schedule 3, to determine the
appropriate ERU and corresponding Sanitary Sever Impact Fee amount. This method
provides for the Sanitary Sewer Impact Fee amount to be calculated by: 1) accumulating the
applicant's total Sewer Load Factor pursuant to the provisions in Schedule 3; 2) multiplying the
total Sewer Load Factor by the load factor per fixture unit of 15 gpd; 3) dividing the resulting
gpd by the LOS criteria of 240 gpd /ERU; 4) rounding the ERUs to the nearest tenth; and 5)
multiplying the rounded ERUs by the Sanitary Sewer Impact Fee per ERU.
Flow Basis
This method requires that the applicant provide the property's aver
to determine the appropriate Sanitary Sewer Impact Fee amount.
the property's requested average daily gpd of sewer flow capacity
criteria of 240 gpd /ERU; 2) rounding the ERUs to the nearest
rounded ERUs by the Sanitary Sewer Impact Fee per ERU.
11
age daily gpd of sewer flow
This method provides that
is: 1) divided by the LOS
tenth; and 3) multiply the
SANITARY SEWER IMPACT FEE STUDY
CALCULATION OF SANITARY SEWER IMPACT FEE
C : I_
Updating the Sanitary Sewer Impact Fee requires that the current cost per unit of service and Level
of Service Capacity be identified for each finrclional serrrice. Once identified the cost per unit of service
is then used together with the LOS criteria to establish the Sanitary Sewer Impact Fee.
Cost Per Unit of Service and Level of Service Capacity
Prior sections of this Report provided the cost basis, system capacities and financing assumptions
for each functional service. In determining the cost per unit of service it is necessary to: (i) adjust
the capital costs for grants; (ii) include costs incurred for funding the capital improvements; and (iii)
adjust to address probable amounts provided from sources other than Sanitary Sewer Impact Fees.
The remaining amount subsequent to these adjustments represents the Total Cost Basis utilized to
determine the Cost per Unit of Service.
The updated LOS criteria discussed earlier represent capacity levels at the customer's point of
connection. To maintain consistency between the LOS criteria and facility capacities used to
determine the Cost per Unit of Service, it is necessary to adjust the facility capacities to account for
additional flows from inflow and infiltration (I &I). Information provided by City staff suggests that
an I &I allowance of 10 percent reasonably represents the current system conditions. The
adjustment for I &I reduces the Treatment and Transmission facility capacities from 1.8 MGD to
1.62 MGD, which is representative of capacity available at the customer's point of connection on an
average day basis.
Calculation of Treatment and Transmission Sanitary Sewer Impact
Fees
The calculation of the Sanitary Sewer Treatment and Transmission Impact Fee based on the data
and assumptions discussed heretofore are provided in Table 4. The first portion of the table
provides for the costs and grant reductions providing the Net Cost Basis. The second portion
provides for the inclusion of financing and interest cost, which results in a Subtotal that is reduced
by probable amounts anticipated to be recovered from other sources, leaving the Impact Fee Cost
Basis.
The next portion reduces the system capacities by the I &I allowance providing the Net Level of
System Capacity, which when divided into the Impact Fee Cost Basis provides the Cost per Unit of
Service. The Sanitary Sewer Impact Fee is the result of multiplying the Cost per Unit of Service by
the LOS associated with a connection. For one ERU the LOS is 240 gpd, which results in a
combined Treatment and Transmission Sanitary Sewer Impact of $1,348.80.
12
Calculation of Sanitary Sewer Impact Fees Sanitary Sewer Impact Fee S
Cost Basis
Less Grants
Net Cost Basis
Financing Cost
Interest Cost
Table 4. Calculation of Sanitary Sewer Impact Fee
Item Treatment Transmission Total
$15331530673
1
u
$3,052,294
189,120
$18,3675967
212.370
$15,2921423 $2,863,174 $18,1555597
176,000 333000 2091000
3112461000 60830000 3,8545000
Subtotal $1810714,423 $3,504,174 $22,21810597
User Fee Credit 11,046,000 2506830000 1330114,000
Impact Fee Cost Basis $75668,423 $111436,174 $91104,597
System Capacity:
Average Day Capacity in MGD 1.80 1.80
Allowance for Infiltration and Inflow 10.00% 10.00%
Net Level of Service Capacity MGD 1962 1.62
Impact Fee Determinants:
Cost Per Unit of Service $4973 $0.89 $5962
Level of Service (gpd) 240 240
Impact Fee $13135.20 $21160 $1,348.80
Comparison to Existing
A summary of the updated and existing Sanitary Sewer Impact Fees are shown in Table 5. It
should be noted that the existing Sanitary Sewer Impact Fee presented below at based on the
existing LOS, which differs from the updated LOS. Therefore, portions of the differences are
attributed to a combination of both the Cost per Unit of Service and the proposed adjusted LOS.
Table 5. Updated and Existing Sanitary Sewer Impact Fee
LOS Treatment Transmission Total
Updated 240 gpd /ERU $1,13520 $213.60 $15348.80
Existing 198 gpd /ERU $1,940.38 $397.43 $2,337.81
Amount Difference ($805.18) ($18183) ($989.01)
Percent Difference -41% -46% 42%
Comparison with Other Utilities
The comparisons provided in Table 6 identify the capacity- related charges for new residential
wastewater connections for one equivalency calculated under the existing and updated Sanitary
Sewer Impact Fees of the City and those of Other Utilities. The amounts shown for Other Utilities
are based on the schedules in effect as of October 1, 2012 and do not include other customer
service- related fees applied to new system connections (i.e. tap fees, application fees, inspection fees,
etc.) Caution should be taken when comparing impact fees for many reasons including the
following:
1. Cost used by others may not be representative of "Current Local Costs;"
2. The LOS criteria may be either higher or lower;
3. Other cost recovery from contributions, grants or other sources may be applicable;
IM
Calculation of Sanitary Sewer Impact Fees
Sanitary Sewer Impact Fee Stud
4. Local government may elect to phase -in or not implement the total recovery amounts; and
5. Treatment processes and availability of resources may be different.
Table 6. Sanitary Sewer Impact Fee Comparisons '
Single Family / 1 ERU
Amount LOS (gpd)
City of Cape Canaveral
Existing $2,337.81 198.24
Proposed $11348.80 240.00
Other Communities
Barefoot Bay $275.00 150.00
North Brevard 671.00 1 -3 bedrooms
City of Cocoa 11250.00 250.00
City of Cocoa Beach 25200.00 275.00
City of Holly Hill 13908.00 234.00
City of Melbourne 1358100 240.00
City of New Smyrna Beach 110250.00 250900
City of Ormond Beach 14)950.00 15 F.U.s
City of Palm Bay 25965.00 210.00
City of Vero Beach 25290.00 15 F.U.s
City of West Melbourne 3,000.00 300000
Average of Other Communities $110758036
1. Per the community's ERU equivalency basis unless otherwise noted.
14
SANITARY SEWER IMPACT FEE STUDY
FINDINGS AND CONCLUSIONS
General
In the preparation of this Report, certain information has been used and relied upon that was
provided by other entities including the City. Such information includes, but is not limited to, the
Utility's capital improvements plan, SRF loans, asset depreciation summary /listing, capacities, cost
data, fee schedules for the City and other Communities, and other information provided by or
through the City. Additionally, reasonably conservative assumptions were developed to establish the
basis for certain required study elements that are not, have not or cannot be specifically defined
through existing data. To the extent that future conditions differ from those assumed and utilized in
the Report, the results of the analyses may vary from those developed herein.
Findings
1. The City's recordkeeping provides sufficient information to address the requirements of
updating the Sanitary Sewer Impact Fee.
2. The Utility's service area is not expected to require any wastewater capacity expansions.
3. The LOS criteria should be updated to better reflect the characteristics of the potable water
provider and Utility customers.
4. The method of determining and assessing the Sanitary Sewer Impact Fee can be revised
and expanded to better accommodate different requests for service.
Conclusions
Based on the reviews, analyses and assumptions provided herein, it is concluded that:
1. Due to the adequacy of Treatment and Transmission capacity to provide for the service
area future needs, the current local cost requirements in updating the Sanitary Sewer
Impact Fee herein are based on actual and expansion - related actual costs.
2. The Sanitary Sewer Impact Fee developed herein reflects net amounts that are equitable
and provide for reasonable recovery without exceeding current local cost of the capital
improvements associated with providing wastewater capacity to new connections.
3. The City currently imposes other connection charges, deposits and other fees for new
customers connecting to the system. Such fees are related to recovery of operating costs
associated with establishing a new customer rather than capacity to serve the customer. As
such, these other charges are not related to the Sanitary Sewer Impact Fee.
4. As available the updated Sanitary Sewer Impact Fee can be budgeted to pay for the
expansion related portion of the State Revolving Fund (SRF) loan debt service, which will
reduce the burden on user rates. Furthermore, Sanitary Sewer Impact Fees collected
beyond the retirement of the SRF loans can be used to reimburse the Utility for historic
debt payments made at times when Sanitary Sewer Impact Fee revenues were insufficient.
5. The City should have a policy in determining the Sanitary Sewer Impact Fee which states
the amount owed shall be the greater of 1 ERU or the amount calculated in one of the 3
methods discussed herein.
15
SANITARY SEWER IMPACT PEE STUDY
SCHEDULES
16
Schedules Sanitary Sewer Impact Fee S
Asset Cate
15023
15029
1712
1737
1783
2079
2181
2182
2234
2266
2267
2296
2306
2323
2413
2417
2425
2487
2489
2498
2499
2518
2522
2525
2528
2565
2585
2586
2594
2608
2612
2654
2658
2663
2683
2749
3001
3022
3023
3063
3064
3085
3098
3100
3213
3399
3400A
3400B
3404
3458
3459
SCHEDULE 1
SANITARY SEWER ASSET LISTING
Purchase Date
Cost
GP Improves Other than Bldg. 9/30/1991 $101)196934
GP Crew Room /Labor & Material 3/5/1993 41P781.12
GP BOD Incubator 1/16/1987 1,846.88
GP Chlorine Kit B 7/31/1987 110004.70
GP Hose Tester & Adapter 9/16/1988 1,654.95
GP Sterilizer 5/24/1991 4,346.00
GP Analytical Balance 12/20/1991 2,285.00
GP PH Meter 12/20/1991 1,888.00
GP Refrigerator 8/11/1992 1,875.00
GP Air Pack /Case - Crew Room 1/1/1994 2,772.50
GP Concrete Mixer 1/1/1994 3,066.00
GP 5000 Watt Generator 6/17/1994 1,367.10
GP Analytical Scale 12/20/1994 1,933.61
GP MCD Duplicator 9/29/1995 1,375.00
GP Public Works Admin. Bldg. 9/30/1996 6010550900
GP Water Jacketed Incubator 8/13/1996 23480.26
GP Roof & Mansard on Maint. Build 8/21/1997 230886.00
GP Hydraulic Press 5/7/1997 3,230.25
GP 1997 Harben Sewer Pipe Cleaner 6/23/1997 29,762900
GP Cabinets & Counters 2/3/1997 1,176900
GP Lettering on Plant 1/21/1997 130200.00
GP Portable Liquid Sampler 3/11/1998 3,001.90
GP Lifepak 10C Monitor /Difibrillator 2/19/1998 6,492.50
GP Trbidmeter 3/11/1998 130590900
GP 900Max All Weather Refrig Smpl 4/8/1998 41995.00
GP Lab Expansion 3/30/1998 33,129.42
GP CL2 Titrimeter 6/11/1999 211111000
GP Fume Hood & Assembly 6/24/1999 10,872002
GP Spectrophoto Meter 2/22/1999 41066100
GP Acid Storage Cabinet 5/10/1999 110550.00
GP Self Contained Breathing Appar 9/23/1999 3,187949
GP PH Meter 4/4/1999 2,195.97
GP Ikon Digital Copier 3/31/2000 10,772.00
GP Microscope Phase 115V/60 2/3/2000 1,659.72
GP Elect Cabinet /Workstation 1/25/2000 13788655
GP Elite SL300 Security Gate 1/25/2001 51095.00
GP Heart Defribrillator 1/10/2001 15,106.55
GP BOD Refrigerator 5/10/2001 30422
GP Flask Heater 5/25/2001 1,883985
GP Posicheck 3 Air Pack Maint. Tester 4/12/2001 211266.90
GP Maintenance Building 9/27/2001 4,650.00
GP Maintenance Building 9/30/2002 130500.00
GP Lightning Protection System 4/26/2002 41)950.00
GP Pressure Washer 5/9/2002 2,173.95
GP Lab Pure Water System 12/20/2002 6,41937
GP A/C System 5 -Ton 1/28/2005 21,345.00
GP Server & Installation 4/7/2005 211078.16
GP Server & Installation 4/7/2005 3,705.65
GP Konica Copier 1/23/2004 18,241.76
GP Chlorine Titrator 3/14/2005 311022600
GP Autoclave Steralizer & Stand 3/24/2005 65797.42
17
Schedules
SCHEDULE 1 CONT.
Asset
Sanitary Sewer Impact Fee
Purchase Date Cost
3460 GP Total Chlorine Process Analyzer 6/29/2005 $21611.75
3461 GP All Weather Sampler (Refrigerated) 4/22/2005 4,933.70
3462 GP Motor CTL Room A/C Unit 7/15/2005 111950000
3520 GP Office Furniture -Asst PW Director 1/10/2006 13048.44
3521 GP Office Furniture -Env. Analyst 4/7/2006 1,365.86
3523 GP Macro Kjeldahl Heating Mantle 2/21/2006 2,264.00
3524 GP Turbidity Meter 2/21/2006 1,950.00
3548A GP Caterpillar 416D Backhoe Loader 8/25/2006 39,313.50
3560 GP Spectrophoto Meter 6/5/2006 11,572.00
3579 GP 2100N IS Laboratory Turbidimeter 3/26/2007 1,758.00
3580 GP Sigma 900 Max Sampler 3/26/2007 5,790.00
3585 GP Lifepak 500 AED Defibrillator 9/28/2006 110750.00
3586 GP Lifepak 500 AED Defibrillator 9/28/2006 130750.00
3587 GP Lifepak 500 AED Defibrillator 9/28/2006 13,750.00
3588 GP Lifepak 500 AED Defibrillator 9/28/2006 110750.00
3589 GP Lifepak 500 AED Defibrillator 9/28/2006 130750.00
3605 GP GLI /Hach P53 PH Moonitor & Probe 9/11/2006 1146100
3606 GP Public Works Maint. Bldg 12/20/2005 271092107
360610 GP Public Works Maint. Building Improvements 1/31/2007 239,634.98
360620 GP Public Works Maint. Building 11/27/2007 353,162.95
360630 GP PW Maint. Building Impact Fee 11/26/2008 1,728600
3615 GP Weather Station 6/15/2006 111055.50
3650 GP NAPCO 8000 Water jacketed Incubator 3/26/2007 41142338
3651 GP Top Loading Balance Meter 3/26/2007 2,986.20
3653 GP P53 pH Meter with Probe 1/26/2007 1,450.00
3681 GP 2007 Dodge Caravan SE 5/18/2007 18,176.10
3689 GP Trane Air Conditioner -Admin Bldg 11/27/2007 4,075.00
3698 GP Commercial Link Fencing for PW Facility 4/3/2008 61)200.00
3708 GP Steamscrubber Freestanding Dishwasher 12/13/2007 51)176.30
3712 GP Office Furniture for Plant Supervisor 3/4/2008 210558.12
3713 GP Xerox Work Centre 7132 2/1/2008 730480.00
3716 GP Office Furniture for Asst. PW Director 6/13/2008 1,351.04
3719 GP Shelves for New Maint. Building 5/21/2008 3,479.85
379123 GP Nebuteh 20mb Point -to -Point Antenna Towers 4/30/2010 6,317900
3800 GP Precision Gravity Oven 7/22/2010 1,318.41
3803 GP Manitowoc SD -0322A Ice Machine (50/50 w/401) 8/18/2010 1,076.40
3830 GP Whelen Super LED Light Bar 8/19/2011 1,382.26
3855 GP Fume Hood for Lab 8/5/2011 8,155.03
3885 GP Balance Link System & Software 6/4/2004 3,749.28
3886 GP Life Pack Defibrulator 6/4/2004 131795600
3964 GP Lab Oven 6/29/2004 1303808
5042 GP Lab Incubator 12/7/2011 5,576.01
3128 GP Accordian Hurricane Shutters 5/23/2002 4,215.00
3519 GP CL17 Total Chlorine Analyzer 12/20/2005 2,750.00
2569 L Parcel 502 at WW TP 7/31/1994 226,084.12
2684 T Reuse Phase II 3/2/2000 21552983
2685 T Reuse Phase III 2/7/2000 415,093950
15004 T Lift Station #8 Thurm Blvd 10/1/1967 46,305.00
15005 T Lift Station #1 Washington 10/1/1967 231,525.00
15006 T Lift Station #4 Harbor Drive 10/1/1967 5730881900
15007 T Lift Station #6 Imperial 10/1/1967 6910458.00
15008 T List Station #7 W. Central 10/1/1967 1081156.00
15016 T Lift Station #2 Center Street 9/30/1988 2871667.37
W
Schedules Sanitary Sewer Impact Fee Study
SCHEDULE 1 CONT.
Asset Category Description Purchase Date Cost
15017 T Lift Station #3 W. Central 9/30/1989 $287,667.37
15018 T Lift Station #5 Columbia Drive 9/30/1989 89,76834
15019 T Lift Station #9 Banana River 9/30/1990 11110394.21
15020 T Lift Station # 12 Longpoint 9/30/1990 2413364.82
15025 T Lift Station 3/1/1992 182,946.00
15026 T Pump Statio 3/1/1992 681249.29
2357 T 200 Long Point Road 9/30/1995 146404915
2365 T 12 Effluent Force Main 4/9/1996 184,322625
2543 T Telemetry Sys / Lift Stations 5/14/1998 809739600
2609 T Upgrade Lift Station A & B 5/24/1999 911900800
2644 T 200 Long Point Road 1/29/1999 401)895.87
2682 T Telemetry System 5/25/2000 4,393.70
3106 T Sanitary Sewer Force Main 7/29/2002 3330071.56
3358 T Forcemain LS1 to Thrum Blvd 8/5/2004 215472.00
3465 T Sanitary Sewer Force Main Project 7/15/2005 5,120.00
346510 T Force Main, Lift Station 1 12/20/2005 55384.96
346520 T Force Main Lift Station 1 3/6/2009 3,462.75
3574 T Upgrade /Replacement to Lift Station #5 12/18/2006 42,200.00
3700 T Lift Station Back up Pump 12/13/2007 5,319.00
3701 T Lift Station Back up Pump 12/13/2007 510806.00
3702 T Lift Station Back up Pump 1/11/2008 10,039.00
3704 T Tac Pack TCU & Install Kit (Back up) 12/13/2007 41542.68
3705 T Tac Pack TCU & Install Kit for LS #3 12/13/2007 41542.68
3706 T Tac Pack TCU & Install Kit (Back up) 12/13/2007 410542.68
3707 T Tac Pack TCU & Install Kit for LS #1 12/13/2007 41542.66
3717 T Tradewinds Power Generator 6/13/2008 639880.00
3751 T 20 hp Lift Station Pump (Back up) 9/23/2008 10$60.00
3795 T Tradewinds Generator 60Hz, Three Phase 3/31/2010 472539.00
3861 T Generator Model TJ 125K\W 5/26/2011 46$74.00
5035B T Telemetry Control Unit 2/10/2012 510039.75
5035C T Submersible Level Transducer 2/10/2012 535900
5035D T Submersible WW Pump LS #9 2/10/2012 4,482.00
5035E T Transient Filter Shield 2/17/2012 88.00
5035F T Flygt pump base installation 2/17/2012 600.00
5035G T 4x4 Discharge Connection 1/6/2012 704.00
5036 T 20KW Generator 4/27/2012 37,828.00
5038 T Forcemain Replacement LS #3 7/3/2012 2,371.00
3552 T Upgrade Lift Station 5 8/25/2006 15,564.00
2501 TP Reuse Phase I 8/31/1999 145541336
3053 TP Pond 5/7/2001 2,114983
3055 TP Reuse Phase IV 8/2/2001 1415827.11
3056 TP Reuse Phase III 2/2/2001 4,903.77
3068 TP Reuse Phase II 9/27/2001 11518.75
3141 TP Reuse Phase III 8/26/2002 17678.34
3477 TP Re -use Extension Project 04/05 12/14/2004 389674658
15001 TP WWTP original construction 10/1/1967 8319945900
15002 TP Aerobic Digestor 10/1/1967 218,764.45
15003 TP Chlorine Contact Basin 10/1/1967 1691561.80
15013 TP Aeration Basin 9/30/1983 1,4001,189.14
15014 TP Clarifier Basin 9/30/1983 3572775.39
15021 TP Expansion Funds Cost 9/30/1991 37,164916
Schedules Sanitary Sewer Impact Fee Study
SCHEDULE 1 CONT.
Asset Category Description Purchase Date Cost
15208 TP 1995 WWTP Upgrade 8/30/1995 $5191)656.00
1614 TP 500 PSI Air Compressor 9/27/1984 9,735.00
2359 TP W\VTP facilities - part of original plant 9/30/1995 1,04810952615
2419 TP WW 'IT Engineering Fees 9/30/1996 885544.23
2421 TP Bldg. Pmt Fees -\XI TP Expansion 9/30/1996 1505.10
2422 TP WWTP Site Plan Review Fees 9/30/1996 21638.50
2423 TP 1995 -96 W \VTP Upgrade 9/30/1996 6,179,810900
2524 TP Frequence Controls 3/4/1998 81)385.94
2566 TP Sewer Plant Improvement -1997 9/30/1997 1,263,731.75
2572 TP Sewer Plant Improvement -FY 95/96 9/30/1996 1,162,274.16
3037 TP Encore 700 Metering Alum Pump 8/2/2001 2,278.39
3304 TP Wastewater Facility Improvement 1/23/2004 124,699.10
3304A TP WWTP Improve 2004, Permit Fees 4/7/2005 3991435
3373A TP WWTP Improvement 2003 -04 12/20/2004 3973454.68
3454 TP Sludge Press Maint. Bldg. 3/24/2005 72,399.33
3454A TP Sludge Press Maint. Bldg.- Office 2/20/2006 4,456.99
3518 TP Sutorbilt Rotary Positive Blower 11/14/2005 4,600.00
3525 TP Ultramag Magnetic Flowmeter w/ Converter 2/21/2006 4,322.33
3573 TP Compressors for Plant Filters 11/17/2006 8,968.74
3576 TP Flygt Submersible Mixer 2/8/2007 6,750.00
3584 TP Sodium Bisulfite System 5/31/2007 15,800.00
3652 TP Compressors for Plant Filters 11/17/2006 8,968.74
3654 TP Hach 1720E Turbidity Monitor 1/26/2007 2,155.00
3680 TP Snyder 6,200 Gal Alum Tank 5/31/2007 101520.80
3696 TP Cleated Belt for Belt Press 12/13/2007 95500.00
3709 TP Sodium Hypochlorite Tank 1/11/2008 75950900
3755 TP Belt Press Room Roof 3/27/2009 16575.00
3790 TP Vortiblend Emulsion Feed System for Sludge Press 12/18/2009 6,313.20
4012 TP Flygt Mixer for Plant Miter 10/12/2010 7,681.85
5039 TP W\VTP Oxidation Ditch 8/2/2012 9,452.50
5041 TP WWTP Oxidation Ditch 9/30/2012 497.50
Treatment Plant (TP) $14,375,602.00
Transmission (T} 3,052,294.42
General Plant (GP) 13342,958.14
Total $1897709854.55
20
Schedules Sanitary Sewer Impact Fee Study
SCHEDULE 2
SANITARY SEWER IMPACT FEE BY CLASSIFICATION AND AMOUNT
ERUs Amount t
SANITARY SEWER IMPACT FEE PER ERU
$1,348.80
RESIDENTIAL:
(a) Single Family
1.0000
$1,348.80
(b) Multiple Family (Per Dwelling Unit /ERU)
1.0000
$1,348.80
c Each Mobile Home Space
1.0000
$1,348.80
COMMERCIA1 2:
(a) Barber and Beauty shops, per chair
0.3125
$421.50
(b) Bowling Alleys, per lane
0.2083
$281.00
(c) Churches, per seat
0.0125
$16.86
(d) Dentist Office, per dentist
1.0417
$1,405.00
(e) Doctor Office, per doctor
1.0417
$1,405.00
(� Food Service Operations
(1) Restaurant, per seat
0.1667
$224.80
(2) 24 -hour Restaurant, per seat
0.2500
$337.20
(3) Bar and Cocktail Lounge, per seat
0.0833
$112.40
(4) Drive -In Restaurant, per car space
0.2083
$281.00
(g) Hospitals, per bed
0.8333
$1,124.00
(h) Hotels, Motels, per room
(1) Regular per room
0.4167
$562.00
(1) Resort hotels, camps, cottages per room
0.8333
$1,124.00
(1) Add for establishments with self service laundry facilities per machine
3.1250
$4,215.00
(i) Laundry Facilities, per washing machine
3.1250
$4,215.00
0) Nursing, Rest Homes, per person
0.4167
S562.00
(k) Office Building, per worker
0.0625
$84.30
(1) Schools, per student
0.0417
$56.20
(m) Service Stations, per water closet and per urinal
(1) Open 16 hours per day or less
1.0417
$1,405.00
(2) Open more than 16 hours per day
1.3542
$1,826.50
(n) Shopping Centers without Food or Laundry, per square foot or floor space
0.0004
$0.56
(o) Stores, per bathroom
0.8333
$1,124.00
(p) Theaters, indoor, per seat
0.0167
$22.48
(q) Recreational vehicle space for overnight stay, without water and sewer hookup
per vehicle space
0.2083
$281.00
(r) Recreational vehicle space for overnight stay, with water and sewer hookup per
vehicles ace
0.3125
$421.50
1. All Sanitary Sewer Impact Fees shall be determined based on the greater of 1 ERU or the amount calculated pursuant to
applicable provisions in the Code.
2. Sanitary Sewer Impact Fees for Connections not specifically identified above shall be determined by using the Fixture Unit
basis Schedule 1 or the Flow Basis.
21
Schedules
Sanitary Sewer Impact Fee Studv
SCHEDULE 3
SANITARY SEWER DRAINAGE FIXTURE UNITS
FIXTURE TYPE
LOAD FACTOR NO. OF TYPES
"A" "B"
LOAD FACTOR
licit
AxB =C
Automatic clothes washers, commercial a,
3.00
Automatic clothes washers, residential
2.00
Bathroom group ( < =1.6 gpf water closet, toilet,
sink, tub and shower ) (f,h
5.00
Bathroom group (>1.6 gpf water closet, toilet,
sink, tub and shower f,h
6.00
Bathtub (with or without overhead shower or
whirlpool attachments
2,00
Bidet
1.00
Combination sink and tray
100
Dental lavatory (bathroom sink
1600
Dental unit or or cuspidor
1900
Dishwashing machine domestic c
2000
Drinking fountain
0650
Emergency floor drains
0000
Floor drains
2.00
Kitchen sink, domestic
2.00
Kitchen sink, domestic with food waste rinder
100
Laundry tray 1 or 2 compartments)
2.00
Lavatory (bathroom sink
1000
Shower
2000
Service sink
2600
Sink
2.00
Urinal
4.00
Urinal, <1 gpf e
2.00
Urinal, non water supplies a
0050
Wash sink circular or multiple) each set of faucets
2600
Water closet, flushometer tank, public or private
toilet only) e
4900
Water closet, private 1.6 gpf, toilet only) e
3.00
Water closet, private (>1.6 gpf, toilet only) a
4.00
Water closet, public 1.6 gpf, toilet only) a
4.00
Water closet, public (>1.6 gpf, toilet onl y e
6.00
Total
Total Load Factor
x15=
GPD / 240 = ERUs
GPD
* Sanitary Sewer Impact Fee shall be the greater of 1 ERU or the amount calculated based upon above data.
a. For traps larger than 3 ", use Table 709.2 of the 2007 Florida Plumbing Code.
b. A showerhead over a bathtub or whirlpool bathtub attachment does not increase the drainage fixture unit value.
c. See Sections 709.2 through 709.4 of the 2007 Florida Plumbing Code for methods of computing unit value of fixtures not
listed in this table or for rating of devices with intermittent flows.
d. Trap size shall be consistent with the fixture outlet size.
e. For the purpose of computing loads on building drains and sewers, water closets and urinals shall not be rated at a lower
drainage fixture unit unless the lower values are confirmed by testing.
f. For fixtures added to a dwelling unit bathroom group, add the DFU value of those additional fixtures to the bathroom group
fixture count.
g. See Section 406.3 of the 2007 Florida Plumbing Code for sizing requirements for fixture drain, branch drain, and drainage
stack for automatic clothes washer standpipe.
h. Bathroom group is defined in Section 202 of the 2007 Florida Plumbing Code.
22
950 South Winter Park Drive
Phone 407. 960.1806 w .raaelis.com
Suite 240
Fax 407. 960.1803
Casselberry, FL 32707
RAFTELIS
FINANCIAL caxsuiraxrs. INC.
{��-� 46c t .�n}- 4
June 12, 2013
Todd Morley
Community & Economic Development Director
City of Cape Canaveral
7510 N. Atlantic Ave.
P.O. Box 326 Cape Canaveral, FL 32920
Subject: Sanitary Sewer Impact Fee
Dear Mr. Morley:
This letter is in response to your inquiry regarding the general effect the identified Sanitary Sewer Impact
Fee adjustments will have on future connections. The Sanitary Sewer Impact Fee Report, dated April
2013 (the "Report"), provided for: (i) an adjustment to the Sanitary Sewer Impact Fee per Equivalent
Residential Unit (ERU); (ii) an adjustment to the Level of Service (LOS) per ERU; and (iii) an update to
the criteria used in determining ERUs for various categories of users. One or more of these will affect
any comparison between the amount paid pursuant to the existing ordinance and the amount calculated
based on provisions in the Report.
If the Sanitary Sewer Impact Fee provisions in the Report are adopted the vast majority of connections
will experience a reduction as compared to the existing requirement. However, certain categories of
connections may experience an increase. Increases will vary based on the connection's specific
classification and characteristics and are not due to the amount of Sanitary Impact Fee per ERU. Any
increase is directly associated with the proposed ERU criteria by classification, which was updated in the
Report to reflect the estimated flow criteria currently contained in Florida Administrative Code Section
64E- 6.008.
We wish to express our appreciation to be of service in this matter and should you have any questions
please feel free contact me as provided on the letterhead.
Sincerely,
RAFTELIS FINANCIAL CONSULTANTS, INC.
Marco H. Rocca CMC
Director of Florida Operations
�4?i
ctime�+ 3
ORDINANCE NO, 09 -2013
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA,
AMENDING CHAPTER 78, ARTICLE II, DIVISION 3 OF
THE CAPE CANAVERAL CODE OF ORDINANCES
RELATED TO SANITARY SEWER SYSTEM IMPACT
FEES; REVISING SEWER IMPACT FEE ASSESSMENT
PROCEDURES CONSISTENT WITH THE FINDINGS AND
RECOMMENDATIONS SET FORTH IN THE CITY'S
SANITARY SEWER IMPACT FEE REPORT DATED
APRIL 2013; PROVIDING FOR THE REPEAL OF PRIOR
INCONSISTENT ORDINANCES AND RESOLUTIONS;
INCORPORATION INTO THE CODE; SEVERABILITY;
AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the
State Constitution, to exercise any power for municipal purposes, except when expressly
prohibited by law; and
WHEREAS, sanitary sewer impact fees allow the City to recover the costs of capacity -
related treatment and major transmission improvements installed and funded by the City; and
WHEREAS, the City currently imposes sanitary sewer impact fees on new development
and modified uses of structures increasing the original sewer impact caused by the use; and
WHEREAS, the City recently consulted with Raftelis Financial Consultants, Inc.
( "Raftelis ") to review the City's existing sanitary sewer impact fees and recommend appropriate
updates to the fee structure based on the City's current level of service, costs and capacity; and
WHEREAS, Raftelis prepared a Sanitary Sewer Impact Fee Report dated April 2013
('Report "), which comprehensively analyzes the City's sanitary sewer impact fee structure; and
WHEREAS, the City Council desires to update its sanitary sewer impact fees consistent
with the recommendations of the Report in order to more efficiently recover the costs associated
with the collection, transmission, treatment and disposal activities comprising the City's sanitary
sewer system; and
WHEREAS, the City Council believes that updating the City's sanitary sewer impact fee
schedule will promote increased economic activity within the City of Cape Canaveral by
reducing the financial burden the impact fees have on development and redevelopment activities;
and
WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this
Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of
Cape Canaveral.
City of Cape Canaveral
Ordinance No. 09 -2013
Page 1 of 5
NOW, THEREFORE, THE CITY OF CAPE CANAVERAL HEREBY ORDAINS
AS FOLLOWS:
Section 1. Recitals. The foregoing
reference as legislative findings and the
Cape Canaveral,
recitals are hereby fully incorporated herein by this
intent and purpose of the City Council of the City of
Section 2. Amendment to Chapter 78, Utilities. Chapter 78, Utilities, of the Cape
Canaveral Code of Ordinances is hereby amended as follows (underlined type indicates additions
and strmikeeut type indicates deletions, while asterisks (* * *) indicate a deletion from this
Ordinance of text existing in Chapter 78. It is intended that the text in Chapter 78 denoted by the
asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior
to adoption of this Ordinance):
CHAPTER 78, UTILITIES
ARTICLE II. SANITARY SEWER SYSTEM
DIVISION 3. IMPACT FEES
Sec. 78421. Established.
There shall be paid an assessment to defray the cost and expense of collection,
transmission, treatment and disposal of sewage and for necessary equipment, repairs,
replacement and additions and for any new sewer plant expansion for the city. Such assessment
shall be for the sewer system on all new construction and all structures initially connecting to the
city sewer system. The assessment schedule shall be as set forth in appendix B to this Code.
Construction, expansion or alteration of facilities on city -owned property shall not be subiect to
the fees established by this division.
Sec. 78 -122. — Payment.
The assessments as set forth in this division shall be paid by certified funds at the time of
issuance of a certificate of occupancy for such new construction,
78 123. Except as provided in section 78 -34, a building permit shall not be issued unless a sewer
permit has been first obtained. The amount of the assessment shall be determined in accordance
with the rates established in section 78 -121 in effect at the time a sewer permit is issued by the
city. A sewer permit shall not be issued until a city sewer main line is placed within 150 feet of
the applicant's property. If the assessment is not paid by the 30th day following that for which a
billing has been rendered, then an amount equal to five percent of such assessment due shall be
added thereto as a late charge. Upon failure of any user to pay for the assessment within 60 days
from being billed, the city shall shut off or cause to be shut off the connection of such user and
shall not furnish him or permit him to receive from the system further service until all obligations
City of Cape Canaveral
Ordinance No. 09 -2013
Page 2 of 5
owed by him to the city on account of the services shall have been paid in full. If such sewer
service is shut off pursuant to this section, then before such service shall be restored, the user
thereof shall pay a reinstatement fee in the amount as set forth in Appendix B to this Code in
addition to any other assessments and charges due. In addition [to], and as an alternative means
of, collecting such assessment, 44 late charges and penalties, the city shall have a lien on such
lot or parcel of land for which the sewer connection has been made, for which such lien shall be
of equal dignity with the lien of state and county and municipal taxes. Such lien may be
foreclosed by the city in the same manner provided by the laws of the state for the foreclosure of
mortgages upon real estate.
Sec. 78 =123. - Excessive quantity of wastewater.
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• .. : To • average
peft exceeds amount • 1 impact • of meath • -
additional impact for the excess shall levied as calculated I 1 I provided
subseratiens (3) and I . tion. Any additional fee so ealselated shall
City of Cape Canaveral
Ordinance No. 09al
Page 3 of 5
llama
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City of Cape Canaveral
Ordinance No. 09al
Page 3 of 5
TAiA�
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impact regardless of volumes.
Sec. 78 =128. on Change of use.
�r�
For aAny structure or use of structure which is modified such that the sewer impact
assessment is greater than the amount collected initial ,
the owner shall be assessed additional impact fees in accordance with sections 78421 and 7&
122. building
A MIN
. .. . . .
.. . .. . . • . .. ... . . .
Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Council, or parts of ordinances and
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Incorporation Into Code. This Ordinance and all Exhibits hereto shall be
incorporated into the City of Cape Canaveral City Code and any section or paragraph, number or
letter and any heading may be changed or modified as necessary to effectuate the foregoing.
Grammatical, typographical and like errors may be corrected and additions, alterations and
omissions, not affecting the construction or meaning of this Ordinance and the City Code may be
freely made.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural or any other reason, such portion
shall be deemed a separate, distinct and independent provision, and such holding shall not affect
the validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective 90 days after the date of
adoption by the City Council of the City of Cape Canaveral, Florida.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Ordinance No. 09 -2013
Page 4 of 5
11 A
111 11, 11
111
LffWIIIIIINIM
Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Council, or parts of ordinances and
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Incorporation Into Code. This Ordinance and all Exhibits hereto shall be
incorporated into the City of Cape Canaveral City Code and any section or paragraph, number or
letter and any heading may be changed or modified as necessary to effectuate the foregoing.
Grammatical, typographical and like errors may be corrected and additions, alterations and
omissions, not affecting the construction or meaning of this Ordinance and the City Code may be
freely made.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural or any other reason, such portion
shall be deemed a separate, distinct and independent provision, and such holding shall not affect
the validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective 90 days after the date of
adoption by the City Council of the City of Cape Canaveral, Florida.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Ordinance No. 09 -2013
Page 4 of 5
ADOPTED by the City Council of the City of Cape Canaveral, Florida this
, 2013.
ROCKY RANDELS, Mayor
For Against
ATTEST. John Bond
Bob Hoog
ANGELA APPERSON, City Clerk
Buzz Petsos
Rocky Randels
Betty Walsh
First Reading:
Legal Ad published:
Second Reading:
Approved as to legal form and sufficiency
for the City of Cape Canaveral only by:
ANTHONY A. GARGANESE, City Attorney
City of Cape Canaveral
Ordinance No. 09-2013
Page 5 of 5
day of
4YAelim el) 7L
RESOLUTION NO, 2013=
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE
CANAVERAL, BREVARD COUNTY, FLORIDA, ADOPTING THE
SANITARY SEWER IMPACT FEE REPORT PREPARED FOR THE
CITY OF CAPE CANAVERAL BY RAFTELIS FINANCIAL
CONSULTANTS, INC. DATED APRIL 2013; AMENDING
APPENDIX B, SCHEDULE OF FEES, IN ACCORDANCE WITH
THE REPORT'S RECOMMENDATIONS; PROVIDING FOR
REPEAL OF PRIOR, INCONSISTENT RESOLUTIONS,
INCORPORATION INTO APPENDIX B OF THE CAPE
CANAVERAL CODE OF ORDINANCES, SEVERABILITY, AND AN
EFFECTIVE DATE.
WHEREAS, sanitary sewer impact fees allow the City to recover the costs of capacity -
related treatment and major transmission improvements installed and funded by the City; and
WHEREAS, the City currently imposes sanitary sewer impact fees on new development
and modified uses of structures increasing the original sewer impact caused by the use; and
WHEREAS, the City recently consulted with Raftelis Financial Consultants, Inc.
( "Raftelis ") to review the City's existing sanitary sewer impact fees and recommend appropriate
updates to the fee structure based on the City's current level of service, costs and capacity; and
WHEREAS, Raftelis prepared a Sanitary Sewer Impact Fee Report dated April 2013
( "Report "), which comprehensively analyzes the City's sanitary sewer impact fee structure; and
WHEREAS, the City Council desires to update its sanitary sewer impact fees consistent
with the recommendations of the Report in order to more efficiently recover the costs associated
with the collection, transmission, treatment and disposal activities comprising the City's sanitary
sewer system, and
WHEREAS, the City Council believes that updating the City's sanitary sewer impact fee
schedule will promote increased economic activity within the City of Cape Canaveral by
reducing the financial burden the impact fees have on development and redevelopment activities;
and
WHEREAS, the City Council finds this Resolution to be in the best interest of the public
health, safety, and welfare of the citizens of Cape Canaveral,
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are deemed true and correct and are incorporated
herein by this reference as part of this Resolution.
City of Cape Canaveral
Resolution No. 2013 -
Page 1 of 7
Section 2. Report of Raftelis Financial Consultants. The City Council of the City of Cape
Canaveral hereby adopts the Raftelis' Sanitary Sewer Impact Fee Report dated April, 2013 and
incorporates the fees and calculation methodologies proposed therein into the City's Schedule of
Fees.
Section 3. Amendment to Appendix B, Schedule of Fees. Appendix B, Schedule of Fees,
to the Cape Canaveral Code of Ordinances is hereby amended as follows (underlined type
indicates additions and str-ikeeut type indicates deletions, while asterisks (* * *) indicate a
deletion from this Resolution of text existing in Appendix B. It is intended that the text in
Appendix B denoted by the asterisks and set forth in this Resolution shall remain unchanged
from the language existing prior to adoption of this Resolution):
Appendix B Schedule of Fees
* *
Chapter 78. Utilities
(e) Impact Fees.
SANITARY SEWER IMPACT FEE BY CLASSIFICATION AND AMOUNT
ERUs
Amount
SANITARY SEWER IMPACT FEE PER ERU
$1,348a8O
RESIDENTIAL.
a Single Family
100000
$1,348080
b Multiple Family Per Dwelling Unit/ERU
1.0000
1 348.80
c Each Mobile Home S ace
1.0000
$12348080
COMMERCIAL
a Barber and Beaujy Shops, per chair
003125
JALI .50
b Bowling Alleys, er lane
002083
281.00
c Churches per seat
0.0125
JL6686
d Dentist Office per dentist
1.0417
1 405.00
e Doctor Office per doctor
1.0417
1 405.00
Food Service O erations
1 Restaurant , 12er seat
0.1667
ILZ4480
L2 24-hour Restaurant er seat
0.2500
337.20
3 Bar and Cocktail Lounge, per seat
0.0833
112.40
4 Drive -In Restaurant per cars ace
01083
281900
Hospitals .,Ter bed
0.8333
$1,124.00
h Hotels Motels er room
1 RegglaLggLroom
0.4167
jLk2000
2 Resort Hotels Cams Cotta es er room
008333
$14124000
3 Add for establishments with self - service laundry facilities l2er machine
11250
14IL5MOO
i Laundry Facilities per washin machine
1 3.1250
$,4,215e00
Nursing, Rest Homes per person
004167
562.00
City of Cape Canaveral
Resolution No. 2013 -
Page 2 of 7
Lk) Office Building per worker
0.0625
84.30
1 Schools per student
0.0417
56620
m Service Stations per water closet and per urinal
1 Open 16 hours per day or less
1.0417
1 M5M
(2) Open more than 16 hours per day
163542
$1,826.50
n Sho in Centers without Food or Laundry, per s uare foot or floors ace
000004
0.56
5.00
o Stores per bathroom
0.8333
$1,124000
Theaters indoor per seat
000167
22048
(g) Recreational vehicle space for ovemi hg t stay, without water and sewer
062083
281.00
hookup per vehicle space
(r) Recreational vehicle space for overnight stay, with water and sewer
hookup er vehicles ace
0.3125
1421o50
1. All Sanitary Sewer Impact Fees shall be determined based on the greater of 1 ERU or the amount calculated pursuant
to the above table.
2. Sanitary Sewer Impact Fees for Connections not specifically identified above shall be determined by using greater
the Fixture Unit basis or the Flow Basis.
SANITARY SEWER DRAINAGE FIXTURE UNITS D.F.U.
FIXTURE TYPE
LOAD
FACTOR
NO. OF
TYPES
"Bit
LOAD
FACTOR
licit
"All
AxB =C
Automatic clothes washers, commercial (a, g)
3900
_Automatic clothes washers, residential (g)
2.00
Bathroom group 1.6 gpf water closet, toilet, sink, tub
5.00
and shower) (f,h)
Bathroom group N.6 gpf water closet, toilet, sink, tub
6.00
and shower) (fah)
MMMMMMMMMMMM
Bathtub (with or without overhead shower or whirlpool
100
attachments) (b)
Bidet
1.00
Combination sink and tray
2.00
Dental lavatory (bathroom sink)
1.00
Dental unit or cuspidor
1.00
Dishwashing machine (domestic) (c)
2000
Drinking fountain
0.50
Emer enc floor drains
0.00
Floor drains (d)
2.00
Kitchen sink, domestic
2.00
Kitchen sink, domestic with food waste rig 'nder
2000
LaundKy tray 1 or 2 com artments
100
Lavatory (bathroom sink)
1000
Shower
2.00
Service sink
2.00
Sink
2.00
City of Cape Canaveral
Resolution No. 2013-
Page 3 of 7
Urinal
4.00
Urinal, <1 gpf (e)
IN
Urinal, non water supplies (e)
0.50
Wash sink (circular or multiple) each set of faucets
2.00
Water closet, flushometer tank, public or private (toilet
4000
onl e
Water closet, private (1.6 gpf, toilet onl e
IN
Water closet private (>1.6 gpf. toilet onl a
4.00
Water closet ublic LL..6.gpf toilet onLyh a
4000
Water closet public (>1.6 gpf, toilet only) a
6.00
Total
Total Load Factor.
GPD / 240 =
ERUs x $1,348.80 =
x15=
ERUs
GPD
• Sanitary Sewer Impact Fee shall be the greater of 1 ERU or the amount calculated based upon above data.
• gpf = gallon per flushing cycle
a. For trans larger than 3 ". use Table 709.2 of the Florida Plumbing Code adopted by City Code section 82 -31.
b. A showerhead over a bathtub or whirlpool bathtub attachment does not increase the drainage fixture unit value.
c. See Sections 709.2 through 709.4 of the Florida Plumbing Code adopted by City Code section 82 -31 for methods of
computing unit value of fixtures not listed in this table or for rating of devices with intermittent flows.
d. See Sections 709.4 and 704.4 of the Florida Plumbing Code adopted by City Code section 82 -31.
e. For the purpose of computing loads on building drains and sewers, water closets and urinals shall not be rated at a
lower drainage fixture unit unless the lower values are confirmed b ty esting_
f. For fixtures added to a dwelling unit bathroom group, add the DFU value of those additional fixtures to the
bathroom group fixture count.
g. See Section 406.3 of the Florida Plumbing Code adopted by City Code section 82 -31 for sizing requirements for
fixture drain, branch drain, and drainage stack for automatic clothes washer standpipe.
h. Bathroom group is defined in Section 202 of the Florida Plumbing Code adopted by City Code section 82 -31.
Flow Basis
This method requires that the applicant provide the property's average daily gpd of sewer now to
determine the appropriate Sanitary Sewer Impact Fee amount. This method provides that the property's
requested average daily Qpd of sewer flow capacity is: 1) divided by the LOS criteria of 240 gpd /ERU;
2) rounding the ERUs to the nearest tenth; and 3) multiply the rounded ERUs by the Sanitary Sewer
Impact Fee per ERU.
Avg Daily Sewer Flow (ADSF):
ADSF / 240 gpd per ERU =
Round to nearest tenth =
x Sanitary Sewer Impact Fee per ERU =
City of Cape Canaveral
Resolution No. 2013-
Page 4 of 7
City of Cape Canaveral
Resolution No. 2013 -
Page 5 of 7
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City of Cape Canaveral
Resolution No. 2013 -
Page 5 of 7
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Section 4. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions
adopted by the City Council are hereby expressly repealed to the extent of the conflict.
Section 5. Incorporation Into Appendix B, Schedule of Fees. This Resolution shall be
incorporated into Appendix B, Schedule of Fees, to the City of Cape Canaveral City Code and
any section or paragraph, number or letter and any heading may be changed or modified as
necessary to effectuate the foregoing. Grammatical, typographical and like errors may be
corrected and additions, alterations and omissions, not affecting the construction or meaning of
this Resolution and the City Code may be freely made.
Section 6. Severability. If any section, clause, phrase, word, or provision is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or
procedural reasons, such portion shall be deemed a separate, distinct, and independent provision,
and such holding shall not affect the validity of the remaining portions of this Resolution.
Section 7. Effective Date. This Resolution shall become effective immediately upon the
effective date of Cape Canaveral Ordinance No. 09 -2013.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Resolution No. 2013 -
Page 6 of 7
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Section 4. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions
adopted by the City Council are hereby expressly repealed to the extent of the conflict.
Section 5. Incorporation Into Appendix B, Schedule of Fees. This Resolution shall be
incorporated into Appendix B, Schedule of Fees, to the City of Cape Canaveral City Code and
any section or paragraph, number or letter and any heading may be changed or modified as
necessary to effectuate the foregoing. Grammatical, typographical and like errors may be
corrected and additions, alterations and omissions, not affecting the construction or meaning of
this Resolution and the City Code may be freely made.
Section 6. Severability. If any section, clause, phrase, word, or provision is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or
procedural reasons, such portion shall be deemed a separate, distinct, and independent provision,
and such holding shall not affect the validity of the remaining portions of this Resolution.
Section 7. Effective Date. This Resolution shall become effective immediately upon the
effective date of Cape Canaveral Ordinance No. 09 -2013.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Resolution No. 2013 -
Page 6 of 7
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Section 4. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions
adopted by the City Council are hereby expressly repealed to the extent of the conflict.
Section 5. Incorporation Into Appendix B, Schedule of Fees. This Resolution shall be
incorporated into Appendix B, Schedule of Fees, to the City of Cape Canaveral City Code and
any section or paragraph, number or letter and any heading may be changed or modified as
necessary to effectuate the foregoing. Grammatical, typographical and like errors may be
corrected and additions, alterations and omissions, not affecting the construction or meaning of
this Resolution and the City Code may be freely made.
Section 6. Severability. If any section, clause, phrase, word, or provision is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or
procedural reasons, such portion shall be deemed a separate, distinct, and independent provision,
and such holding shall not affect the validity of the remaining portions of this Resolution.
Section 7. Effective Date. This Resolution shall become effective immediately upon the
effective date of Cape Canaveral Ordinance No. 09 -2013.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Resolution No. 2013 -
Page 6 of 7
•
•
.l.
Section 4. Repeal of Prior Inconsistent Resolutions. All prior inconsistent resolutions
adopted by the City Council are hereby expressly repealed to the extent of the conflict.
Section 5. Incorporation Into Appendix B, Schedule of Fees. This Resolution shall be
incorporated into Appendix B, Schedule of Fees, to the City of Cape Canaveral City Code and
any section or paragraph, number or letter and any heading may be changed or modified as
necessary to effectuate the foregoing. Grammatical, typographical and like errors may be
corrected and additions, alterations and omissions, not affecting the construction or meaning of
this Resolution and the City Code may be freely made.
Section 6. Severability. If any section, clause, phrase, word, or provision is for any reason
held invalid or unconstitutional by a court of competent jurisdiction, whether for substantive or
procedural reasons, such portion shall be deemed a separate, distinct, and independent provision,
and such holding shall not affect the validity of the remaining portions of this Resolution.
Section 7. Effective Date. This Resolution shall become effective immediately upon the
effective date of Cape Canaveral Ordinance No. 09 -2013.
[SIGNATURE PAGE FOLLOWS]
City of Cape Canaveral
Resolution No. 2013 -
Page 6 of 7
ADOPTED at a Regular Meeting of the City Council of the City of Cape Canaveral, Florida,
assembled this day of , 20130
ATTEST:
Angela Apperson,
City Clerk
Approved as to legal form and sufficiency
For the City of Cape Canaveral only by:
Anthony A. Garganese, City Attorney
Rocky Randels, Mayor
Name
9OI 50od.
i
Buzz Petsos
Rocky Randels
Betty Walsh
City of Cape Canaveral
Resolution No. 2013-
Page 7 of 7
FOR
AGAINST
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No.
Subject: Resolution 2013 -12, adopting a tentative proposed millage rate for the levy of
Ad Valorem Taxes for Fiscal Year 2013/2014 on all taxable property located within the
City of Cape Canaveral, Brevard County, Florida; providing for an effective date.
Department: Financial Services
Summary: Adopt a Tentative Proposed Millage for FY 2013/14. This is a preliminary
millage which includes four segments:
General Government Police millage
2.0000 mills
General Government Fire /Rescue millage
1.5000 mills
General Government Beautification millage
0.5000 mills
Library Dependent Special District
0.0739 mills
The rates proposed total 4.0739 mills, which is 4.2371% above the rolled -back rate of
3.9083.
Per "Truth in Millage Compliance ", the highest intended millage rate must be proposed
at this meeting and Ad Valorem Tax Rates can be lowered from the initial rate
proposed. However, the tax rate cannot be increased after this meeting.
There will be two more meetings concerning the Ad Valorem Tax rate to be
implemented for the City's Fiscal Year 2013/14:
1. September 3, 2013: a Tentative Millage rate will be established.
2. September 17, 2013: a Final Millage rate will be established.
Submitting Department Director: John DeLeo '*u Date: 7 -8 -13
Attachment: Resolution 2013 -12
Financial Impact: The proposed millage rate of 4.0739 provides a property tax revenue
stream of $3,382,243. These revenues are represented in the Proposed FY 2013/14
Budget at a 95% receipt rate and allow for a balanced budget. -7
Reviewed by Finance Director: John DeLeo � Date: 7 -x,43
The City Manager recommends that City Council #hke the following action(s):
Adopt Resolution 2013 -12.
Approved by City Manager: David L. Greene t9 'tjL-i Date: VA? //S
City Council Action: [ ] Approved as Recommended [ ] Disapprov d
[ ] Approved with Modifications
[ J Tabled to Time Certain
RESOLUTION NO. 201342
A RESOLUTION OF THE CITY OF CAPE CANAVERAL,
BREVARD COUNTY, FLORIDA, ADOPTING A
TENTATIVE PROPOSED MILLAGE RATE FOR THE
LEVY OF AD VALOREM TAXES FOR FISCAL YEAR
2013/2014 ON ALL TAXABLE PROPERTY LOCATED
WITHIN THE CITY OF CAPE CANAVERAL, BREVARD
COUNTY, FLORIDA; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the electors approved in the 1985 referendum election the construction,
maintenance and operation of a library by Ad Valorem Taxes; and
WHEREAS, the electors approved in the 1986 referendum election the imposition of Ad
Valorem Taxes for beautification projects, and
WHEREAS, the electors approved in the 1990, 1994 and 2001 referendum elections the
imposition of Ad Valorem Taxes for Fire /Rescue Services; and
WHEREAS, the electors approved in the 1990, 1994 and 2002 referendum elections the
imposition of Ad Valorem Taxes for Police Services; and
WHEREAS, the City wishes to impose said Ad Valorem Taxes,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral,
Brevard County, Florida, as follows.
Section 1. The total millage for all City operating purposes is 4.0739 mills on the
dollar of taxable value for the 2013/2014 Fiscal Year for the City of Cape Canaveral, Florida.
This millage is a 4.2371% increase from the rolled -back rate of 3.9083.
Section 2. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and
imposes a tentative proposed millage rate of 0.5000 mills for Beautification General Operating
City of Cape Canaveral, Florida
Resolution No. 2013 -12
Page 2
Millage, as approved in the 1986 referendum election. This tentative proposed Ad Valorem Tax
shall be levied upon the 2013 Tax Assessment Roll for Ad Valorem Tax on all taxable property
located within the City of Cape Canaveral and is to be used for the City's Fiscal Year beginning
October 1, 2013 and ending September 30, 2014.
Section 3. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and
imposes a tentative proposed millage rate of 0.0739 mills for the Library Dependent Special
District, as approved in the 1985 referendum election. This tentative proposed Ad Valorem Tax
shall be levied upon the 2013 Tax Assessment Roll for Ad Valorem Tax on all taxable property
located within the City of Cape Canaveral and is to be used for the City's Fiscal Year beginning
October 1, 2013 and ending September 30, 2014.
Section 4. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and
imposes a tentative proposed millage rate of 1.5000 mills for Fire /Rescue Service General
Operating Millage, as approved in the 1990, 1994 and 2001 referendum elections. This
tentative proposed Ad Valorem Tax shall be levied upon the 2013 Tax Assessment Roll for Ad
Valorem Tax on all taxable property located within the City of Cape Canaveral and is to be used
for the City's Fiscal Year beginning October 1, 2013 and ending September 30, 2014.
Section 5. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and
imposes a tentative proposed millage rate of 2.0000 mills for Police Services General
Operating Millage, as approved in the 1990, 1994 and 2002 referendum elections. This tentative
proposed Ad Valorem Tax shall be levied upon the 2013 Tax Assessment Roll for Ad Valorem
Tax on all taxable property located within the City of Cape Canaveral and is to be used for the
City's Fiscal Year beginning October 1, 2013 and ending September 30, 2014.
Section 6. This Resolution shall become effective immediately upon its adoption.
City of Cape Canaveral, Florida
Resolution No. 2013 -12
Page 3
ADOPTED BY the City Council of the City of Cape Canaveral, Brevard County,
Florida, this 16"' day of July, 2013.
ATTEST.
Angela Apperson, MMC, Assistant
City Manager /City Clerk
Approved as to Form:
Anthony A. Garganese, City Attorney
Rocky Randels, Mayor
[a=7 0
John Bond
Robert Hoog
Buzz Petsos
Rocky Randels
Betty Walsh
For Against
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 07/16/2013
Item No. /O
Subject: Discuss /approve Task Order No. 1, in the amount of $254,975, to GLE
Associates, Inc. for Architectural and Engineering Services related to the design of a
new City Hall and authorize the City Manager to execute same.
Department: Administration
Summary: City Hall was built in 1966/67 and has served the City well. The building
no longer meets the City government's needs. It is ripe for redevelopment and
continuation as part of the government services campus. Possible uses could include a
City Welcome Center where local business brochures, historic items and /or art could be
displayed. The Space Shuttle on the front lawn is already a draw for tourists. A lease
agreement with a non - profit agency to operate the facility is an option to reduce costs to
the City. The facility could also be utilized to expand leisure services activities such as
a senior center, youth center, multi - generational center or community center.
A new City Hall has been part of the community conversation since the mid 1990's.
More recently, in May 2007 Architects Design Group, Inc. (ADG), at a cost to the City of
approximately $52,000, developed a Spatial Needs Assessment and Master Plan
Report for the Cape Canaveral City Hall. ADG gathered data related to existing
operations, staffing levels, equipment utilization, the City's service delivery philosophy,
quantifying land and other resources. The following entities and departments were
included in the assessment of square footage space needs: City Council, City Manager,
City Clerk/HR, Financial Services and Community & Economic Development. ADG
estimated that in 2015, these departments would need a total of 16,182 square feet and
in 2025 would need 17,687 square feet.
Several of the departments identified in the 2007 Spatial Needs Assessment are
challenged to properly function in three separate buildings. Two that were built in the
late -1960s and early -1970s are aging /obsolete:
• The Canaveral Public Library multi - purpose room (2,024 square feet) serves as
the City Council chambers and hosts approximately 50 Public Meetings /events
every year. It is used for Library /Public activities, as well. The City incurs regular
costs /inefficiencies by Staff continually having to set up /break down
Council /Public seating and computer /projector /sound systems, which amounts to
100+ Staff /personnel hours per year at an annual cost of approximately $2,500.
The loud air conditioning is also a distraction during meetings.
• The current City Hall building (3,108 square feet) has been addressed as an
unhealthy working environment due to poor air quality /mold issues. An air quality
sampling and mold remediation treatment was conducted on 8/24/12 at a cost of
$2,950. The building needs regular repairs for roof /window leaks, along with
continuing electrical /air conditioning /plumbing problems. Since 2007, $39,217
has been spent on the roof and air conditioning. Staff uses the same restroom
facilities as the Public, which includes washing dishes as there are no kitchen
facilities in the building. The conference room accommodates six people. Staff is
frequently required to meet with groups of 8 -10 people, resulting in very crowded
City Council Meeting Date: 07/16/2013
Item No. D
Page 2 of 4
conditions. Since the 2007 Spatial Needs Assessment, there has been an
increase of two employees in the building even though Community & Economic
Development Staff moved to another building. To make room for the additional
desk/office requirements, the break room is now extremely small and there is no
space available for Staff training. It is not energy efficient due to leaky windows
and an acoustical ceiling which does not form an air barrier (insulation installed
on a suspended ceiling with removable ceiling tiles does not meet the minimum
thermal resistance of roof insulation required unless the roof /ceiling cavity is
sealed from the exterior environment — it is not). There is very limited on site
records storage; annual cost for off-site records storage is $4,200.
• The current Community & Economic Development building (1,734 sq ft) is also
an unhealthy working environment in need of constant repairs for air quality,
mold /mildew issues, electrical problems and space- needs. An air quality
sampling was conducted on 11 /11/2012 at a cost of $550, followed by treatment
on 11/27/2012 at a cost of $1,750. As in City Hall, Staff must use the same
restrooms as the Public. Since the 2007 Spatial Needs Assessment and moving
to the new building, renovations have occurred which have added a level of
security and created a small area where Staff can interface with the Public /hold
Departmental meetings. However, to accomplish this office space was reduced.
With increased demand for services, the 2013/14 Budget calls for a Plans
Examiner /Building Inspector. The new employee will likely be placed in this area,
rendering the facility without a meeting area. The building does not have wind
impact resistance for its glass areas. It is not energy efficient due to leaky
windows, an undersized air conditioning unit and an acoustical ceiling which
does not form an air barrier (insulation installed on a suspended ceiling with
removable ceiling tiles does not meet the minimum thermal resistance of roof
insulation required unless the roof /ceiling cavity is sealed from the exterior
environment — it is not). There is no break room, conference room or training
area and the parking lot is largely unpaved and not in compliance with City Code.
• The restrooms in the City Hall and Community & Economic Development
buildings are not ADA compliant. The building entrances meet the minimum
code; however, they pose challenges for individuals with disabilities as there is
no automated entry feature at either building.
In October 2012, a City Hall Facility Committee (CHFC) was formed. Members include:
Todd Morley (Committee Lead); Angie Apperson; Lonnie Dunn; Kim McIntire; Joe
Tichich (Citizen Volunteer); and John Pekar (City Engineer Consultant). The CHFC
reviewed the as -is condition of City offices /meeting facilities, the 2007 Spatial Needs
Assessment and the ongoing conversation /documented perceptions of citizens,
businesses and community development entities. Efficiencies /image improvements can
be realized by combining the three building uses into one. Current low
construction /financing costs provide a unique opportunity that will likely not be repeated.
The CHFC reviewed prospective architectural /engineering firms' qualifications of those
having performed similar type projects for other municipalities. The CHFC selected
GLE Associates, Inc. (GLE) of Tampa, Florida to perform the project tasks. GLE is one
City Council Meeting Date: 07/16/2013
Item No. /O
Page 3of4
of the engineering firms selected by the City for Professional Engineering /Surveying,
Planning, Consulting and Architectural Services in Request for Qualifications #2011 =01.
The CHFC held meetings with GLE, reviewed /successively revised draft proposals and
stressed the incorporation of the best principles of the Economic Opportunity Overlay
District (i.e., a front- loaded building, parking in the rear, architectural treatments,
proportion, scale, etc.), thus leading by example. The CHFC also included sustainable
(LEED -type) design elements where possible. These items include, but are not limited
to:
• Public transportation access,
• Water efficient landscaping using reclaimed irrigation,
• Minimum energy performance equipment and appliances,
• Increased ventilation,
• Bicycle storage,
• Low - emitting adhesives /paints /carpet and
• Lighting systems controllability.
A Master Services Agreement for these services was approved by the City Council on
May 17, 2011 and subsequently entered into between the City and GLE. The project
scope of work for this Task Order includes, but is not limited to, the performance of the
following tasks:
• Site Plan Development;
• 30% and 60% Schematic Design Drawings and Documents;
• 60% and 90% Civil Construction Drawings and Documents;
• Final Construction Drawings and Documents;
• Permitting;
• Road Closure Design;
• Landscape, Hardscape & Irrigation;
• Meetings and Public Involvement;
• Bid Document Preparation and Bidding /Negotiation Services;
• Construction Administration;
• Construction Site Visits;
• Surveying; and
• Geotechnical Engineering.
Anticipated milestone dates:
• Design Document Complete: Fall /Early Winter 2013
• City Council Selection of Contractor: Early 2014
• Construction Completion: Early 2015.
Capital Expansion Funds were set aside in the approved FY 2012/2013 Budget for the
design and engineering of a new City Hall. The proposal currently includes a two or
three story, 18,000 square foot City Hall at the site of the current Community &
Economic Development building at 7510 N. Atlantic Avenue, which will require
City Council Meeting Date: 07/16/2013
Item No. /D
Page 4 of 4
demolition of the existing building. The site was selected because it is just over a half -
acre in size, is centrally located within the City limits and will accommodate the retention
of stormwater on -site. The City has had appraisals performed to determine the value of
potentially available adjacent lands. The projected cost of a new City Hall is $2.5 million
dollars, which is included in the Proposed FY 2013/14 Budge„(
Submitting Department Directors: Todd Morley & Angela Apperson Date: 7/8/2013
Attachments:
#1 - GLE Task Order
#2 - GLE Capabilities Statement
#3 - GLE Conceptual Design
Financial Impact: Staff time and effort to prepare this Agenda Item. $601,453 is
currently reserved for a new City Hall. The $254,975 GLE Design Proposal will be
funded from these reserves as budgeted in FY 12/13. The construction of the new City
Hall could be financed at an estimated cost of 2.5 million dollars or the financing
reduced by use of the remaining reserved funds ($346,478).
Reviewed by Finance Director: John DeLeo Date:
The City Manager recommends that City C uncil take the following actions:
Discuss /approve Task Order No. 1, in the amount of $254,975, to GLE Associates, Inc.
for Architectural and Engineering Services related to the design of a New City Hall and
authorize the City Manager to execute same.
Approved by City Manager: David L. Greene D11-t- Date:
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
Tabled to Time Certain
OGLE
Facilitim and Environmental
C o n s u l t a n t s
June 5, 2013
Mr. Todd Morley
Community & Economic
Development Department Director
City of Cape Canaveral
7510 N. Atlantic Ave.
P.O. Box 326
Cape Canaveral, Florida 32920
RE: Architectural / Engineering Services
Cape Canaveral City Hall
Task Order No. 1
GLE Proposal No.: 13- 40474P- Revised 6.5.13
Dear Mr. Morley:
GLE Associates, Inc. (GLE) is pleased to present this proposal to provide professional consulting
services to the City of Cape Canaveral (CCC), herein referred to as the `Client,' for the
referenced project. This proposal outlines our understanding of the Scope of Services, and
presents an indication of the fees that we will require to complete the project.
UNDERSTANDING
GLE has been requested to provide this proposal to develop the design, prepare the construction
documents and provide bidding and construction administration services for an approximate
18,000 square foot City Hall office building. GLE's understanding of the preliminary Scope of
Work has been depicted in the initial proposed conceptual design and site plan prepared by GLE.
SCOPE OF SERVICES
GLE proposes to perform the following services:
CIVIL ENGINEERING SERVICES
The Scope of Services for the Civil Engineering services is as follows:
GLE Associates, Inc.
4300 W. Cypress Street, Suite 400 1 Tampa, Florida 36607 1813-241-8350 1 Fax: 813 -241 -8737
Jacksonville I Orlando I Ft. Lauderdale I Miami I Gainesville I Atlanta I Houston I Nashville
Architecture AA 0002369 a Engineer CA 5483 a Asbestos ZA 0000034 a Geology GB 0000297
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 2
Task C1— Due Diligence
Attendance via phone or in person, one pre - application meeting with the following agencies in
order to determine requirements applicable to the conceptual site plan presented to the City of
Cape Canaveral on October 31, 2012 which will be used as an exhibit of the proposed project.
• City of Cape Canaveral Steering Committee
• FDOT — District 5
• St Johns River Water Management District — Palm Bay Office
• Brevard County
• City of Cocoa for potable water
• City of Cape Canaveral for sanitary sewer
• FPL for electric
• Space Coast Area Transit (SCAT) for bus routes /street closing
• Brighthouse Networks and AT &T
• Florida Natural Gas
Task C2 — Site Plan Development
Based on the boundary and topographic survey provided by the project surveyor and the
approved building footprint, this task will consist of generating a site plan for the proposed
development based on our interpretation of the City of Cape Canaveral Land Development
Regulations and the conceptual site plan presented to the City on October 31, 2012. The site plan
will include the following information:
• Owner Information
• Existing Land Uses and Zoning
• Building, Parking, Driveways
• Required Setbacks, and Stormwater Detention Areas
• Hardscape, Landscape, and Streetscape Design
• Traffic Statement and Road Closure Design
• Utilities
• Anticipated Regulatory Permits Required
• Topographic Information
The site plan will be forwarded to the client for review and comment. Included in this task are
three (3) rounds of comments and revision to the site plan.
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 3
Task C3 — 60% and 90% Civil Construction Drawings
Based on the site plan submitted in Phase I, this task will consist of the preparation of 60% and
90% construction drawings for the proposed development to submit for review and approval
through the City of Cape Canaveral and other regulatory agencies. The plans will be prepared in
accordance with local, state and federal guidelines and will be suitable for construction and
submittal to agencies for review. This application package will include the following
construction documents:
A. Cover Sheet
B. General Construction Notes
C. Site Plan
D. Erosion Control Plan and Details (SWPPP)
E. Horizontal Control Plan
F. Signing and Marking Plan and Details
G. Hardscape, Landscape, and Reuse Irrigation Design
H. Traffic Statement and Road Closure Design
I. Stormwater Management System Design, site specific storm drainage profiles as part of
utility coordination Paving and Grading Design and Details
J. Utility Plan and Details, including preliminary layout of dry utilities
K. Water Distribution System Design
L. Sanitary Sewer Collection and Transmission Systems, Plan and Profile
M. Demolition Plan(Structures and Right -of Way)
This proposal is based on the assumption that existing potable water and sewer gravity and force
mains are abutting the project area, have enough capacity to serve the site and that no offsite
utility improvements, design and analysis are required. The plans will reflect the size of potable
water pipe and sewer lines available within the public R/W along Polk Avenue.
Included in this task are two (2) rounds of comments and revisions to the 60% construction
drawings and one (1) round of comments and revisions to the 90% construction drawings.
Task C4 — Permitting
This task will consist of the preparation and submittal of the following applications for the
Owner's signature and associated documentation, for subsequent transmittal to the following
agencies.
• Florida Department of Environmental Protection Notice of Intent to Use the General
Permit for Construction of Water Main Extensions
• Florida Department of Environmental Protection Notice /Application for Constructing a
Domestic Wastewater Collection/Transmission System
• NPDES, Florida Department of Environmental Protection NOI — Stormwater Discharge
Mr. Todd Morley
GLE Proposal No.. 13- 40474P -rev
June 5, 2013; Page 4
• St. Johns River Water Management District (SJRWMD) - Environmental Resource
Permit
• FDOT Drainage Connection Permit
• FDOT Utility Permit
• FDOT General Use Permit
• City of Cocoa, Utility Construction Permit for potable water
• City of Cape Canaveral, Tree Removal /Land Clearing Permit
• City of Cape Canaveral, Utility Construction Permit for sanitary sewer
• City of Cape Canaveral Site Development Permit
We will also provide responses to one (1) request for clarification of information required during
the review and approval of the permits. City is responsible for initial application fees.
Task C5 — Road Closure Design
This task will consist of the preparation of a set of roadway plans suitable for submittal to the
City of Cape Canaveral. This task includes off -site roadway design associated with road closure
of City of Cape Canaveral right -or -way (Polk Street). This task includes redistribution of traffic
pattern, signing and marking, drainage, traffic control and utilities. No signal design or
coordination is included. This task includes coordination with FDOT on any ROW issues.
Task C6 - Landscape, Hardscape & Irrigation
Preliminary Landscape Design Phase
This task includes the preparation of a code landscape plan for the project and submitted to the
City as part of the site plan approval process and conceptual level hardscape design plans.
This task includes the following.
1. Attend Kick -off meeting with project team to establish concept direction and budget.
20 Site Visit to inventory existing landscape material
3. Review of pertinent land development codes for the City of Cape Canaveral.
4. Coordination with architectural floor plans and elevations, etc.
5. Coordination with proposed grading, utility locations, drainage structures, etc.
6. Preparation of 20 or 30 scale (24" x 36" drawing match line sheets) landscape design
plans addressing improvements including.
a) Landscape Design
b) Conceptual Hardscape Design
C) Specialty Feature Suggestions (i.e. future fountain, walkable paths, decorative
lighting, sun dial, mosaic planet and benches)
7. Meeting with project team to discuss preliminary design plans and budget as necessary.
Mr. Todd Morley
GLE Proposal No.: 1340474P -rev
June 5, 2013; Page 5
8. Provide "code" landscape plan for the project of sufficient detail to meet minimum
requirements for the City of Cape Canaveral Codes and Ordinances, using CAD
technology suitable for submittal to the City of Cape Canaveral as part of the site plan
approval process. This plan will be reviewed with the Client. This Task will include
three (3) rounds of revisions and a resubmittal to the City as part of the site plan approval
process.
Please note that the final design of specialty features such as fountains, arbor /trellises, public art,
etc. will be considered additional services and a scope and fee will be provided once these items
are established. Site Furnishings e.g. benches, trash receptacles, pedestrian lighting, flagpoles,
etc., will be selected and detailed by others.
Landscape Construction Document Phase
Upon Client approval of Preliminary Design Phase and Approved Code Landscape Plan by the
City as part of the site plan approval process, we will provide the following:
1. Preparation of 20 or 30 scale landscape construction plans (24" x 36" matchline drawing
sheets) suitable for bidding and construction depicting landscape locations; quantities;
and sizes including planting details, general notes, and specifications.
2. Preparation of 20 or 30 scale construction plans for hardscape areas (24" x 36" matchline
drawing sheets) depicting paving materials, grading, critical dimensions, site furnishings,
such as benches, details and installation notes.
3. Preparation of 20 scale irrigation plans in compliance with City of Cape Canaveral Codes
and Ordinances, using CAD technology suitable for submittal to The City of Cape
Canaveral and bidding by Contractors. The irrigation plans shall include all head, main,
and valve sizes and locations, controller type and location, specifications, detailed
drawings, and installation notes.
Task C7 — Final Construction Drawings
Based on the 90% construction drawings prepared in Task C3 and applicable changes outlined
above, this task will consist of the preparation of final construction drawings for the proposed
development to submit for review and approval through the City of Cape Canaveral along with
an Opinion of Probable Costs (OPC) for the approved design.
Task C8 — Meetings and Public Involvement
This task will consist of arranging and attending meetings as specified below with the
project/client team, City staff, and/or public meetings in support of the development application.
Further meetings shall be provided on an as- needed basis at the hourly rates provided. It is
anticipated that the following formal and informal meetings and presentations will be required:
Mr. Todd Morley
GLE Proposal No.. 13404741'-rev
June 5, 2013; Page 6
1. Project Management: Attend meetings with the Client to discuss and review the design
documents. We assume that six (6) meetings will be required for this task.
2. Planning and Zoning Board. One (1) presentation to the P &Z Board.
3. Community Appearance Board: One (1) presentation to the Community Appearance
Board.
40 City of Cape Canaveral City Council: One (1) presentation to the City Council.
Note: All presentation materials will be provided to the client for public record purposes.
Task C9 — Construction Phase
Bid Document Preparation and Contractor Notification.
Preparation and assembly of construction bidding documents, including specifications for the
subject Work and the construction contract, based on "Standard General Conditions of the
Construction Contract" (EJCDC No. C -700, 2002 edition) prepared by the Engineers Joint
Contract Documents Committee. Issue bid packages for the submittal of quotations to perform
the work and conduct pre -bid meetings with potential bidders. Tabulate the bids received and
evaluate the compliance of the bids received with the bidding documents. Prepare a written
summary of this tabulation and evaluation. If requested by the Client, Consultant will notify the
selected Contractor.
Construction Administration
Respond to reasonable and appropriate Contractor requests for information and issue
clarifications and interpretations of the Contract Documents as appropriate to the orderly
completion of Contractor's work. Perform such work within two (2) working days of receipt.
Scope performed under this task is estimated to be performed up to 40 hours. Additional time
will be billed as an additional service at the contractual hourly rate.
Construction Site Visits
This task consists of making on -site construction observation visits. Site visits to observe
construction of site improvements related to the certification of completion for applicable
agencies and Contractor is estimated to be performed up to 40 hours. Additional time will be
billed as an additional service at the contractual hourly rate.
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 7
Shop Drawings
This task consists of the review of one (1) round of Shop Drawings and approve or take other
appropriate action with respect to water, sewer and drainage Shop Drawings, within three (3)
working days of receipt, and other data which Contractor is required to submit, but only for
conformance with the information given in the Contract Documents. Such review and approvals
or other action will not extend to means, methods, techniques, equipment choice and usage,
sequences, schedules, or procedures of construction or to related safety precautions and
programs. MOT provided by contractor. Plans will reference applicable FDOT standards.
Civil Engineering Services Not Included
Any other services, including but not limited to, the following are not included in this
Agreement.
• Title research
Civil Engineering Additional Services
Any services not specifically provided for in the above scope, as well as any changes in the scope
will be considered additional services and will be performed at our then - current hourly rates.
Additional services we can provide include, but are not limited to, the following.
1. Site Plan revisions beyond those specified above
2. Civil Engineering beyond those stated above
3. Off -site Roadway, Intersection, Drainage and Utility Design beyond those specified
above
4. Landscape and Irrigation design other than that specified above
5. Platting Services
6. Additional traffic data collection, studies and analysis not specified above
7. Agency permitting and fees beyond that stated above
8. Meetings and site visits other than those specified above, including attendance at public
hearings
9. Further Construction coordination, bid document preparation, permitting
10. Environmental Services
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 8
ARCHITECTURAL AND BUILDING ENGINEERING SERVICES
(Architectural, MEP, Structural)
GLE and the Client have discussed incorporating sustainable design elements where possible and
where feasible for the project budget. LEED certification is excluded from this proposal,
although throughout the design process GLE will review specific sustainable items with the
client. These items include, but are not limited to, the following.
• Public Transportation Access
• Bicycle Storage
• Water Efficient Landscaping and reclaimed irrigation water where necessary
• Minimum Energy Performance appliances
• Recycled content building materials, where achievable,
• Outdoor Air Delivery Monitoring
• Increased Ventilation
• Low- Emitting Adhesives, Paints and Carpet
• Lighting systems controllability
Task A1.0- Schematic Design Documents (30 %), services consisting of continued development
of the previously proposed conceptual design and include but not limited to.
1. Review space allocation provided by owner. The desired building is to be approximately
18,000 gross square feet.
2. Schematic building plans.
3. Schematic building elevations.
4. Preliminary selection of building systems and materials.
5. Development of approximate dimensions, areas and volumes.
6. Written Narrative of proposed MEP (Mechanical, Plumbing, Electrical and Backbone for
Communications) systems.
Task A2.0= Design Development Documents (60 %), services consisting of continued
development and expansion of the owner approved Schematic Documents and include but not
limited to:
1. Preliminary plans, sections and elevations.
2. Typical construction details.
3. Final materials selection.
4. Equipment layouts.
5. Preparation of a Statement of Probable Construction Cost.
6. Specifications.
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 9
a. Development of architectural outline specifications or itemized lists and brief
form identification of significant architectural materials, systems and equipment,
including their criteria and quality standards.
b. Coordination of similar activities of other disciplines.
Task A3.0 - Construction Documents, services consisting of preparation of
1. Drawings based on approved Design Development Documents setting forth in detail the
architectural construction requirements for the Project.
2. Specifications:
a. Assistance to the Client in development and preparation of bidding and
procurement information which describes the time, place and conditions of
bidding, bidding forms, and the form(s) of Agreement between the Client and
Contractor(s).
b. Assistance to the Client in development and preparation of the Conditions of the
Contract (General, Supplementary and other Conditions).
c. Development and preparation of architectural Specifications.
d. Coordination of the development of Specifications by other disciplines.
e. Compilation of Project Manual including Conditions of the Contract, bidding and
procurement information and Specifications.
Task A4.0 - Bidding and Negotiations services consisting of:
1 Bidding Materials services consisting of organizing and handling Bidding Documents.
2 Addenda services consisting of preparation and distribution of Addenda as may be
required during bidding or negotiation.
3 Bidding/Negotiation services consisting of:
a. Participation in pre -bid conference.
b. Responses to questions from Bidders or proposers and clarifications or
interpretations of the Bidding Documents.
c. Attendance at bid opening.
d. Documentation and distribution of bidding results.
4 Bid Evaluation services consisting of:
a. Evaluation of bids or proposals.
b. Recommendation on award of Contract(s).
C* Preparation and distribution of sets of Contract Documents for execution by
parties to the Contract(s).
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 10
Task A5.0 - Contract Administration, services consisting of
1 Submittal Services consisting of
a. Processing of submittals, including receipt, review of, and appropriate action on
Shop Drawings, Product Data, Samples and other submittals required by the
Contract Documents.
b. Distribution of submittals to Client, Contractor and/or Architect's field
representative as required.
2 Periodic observation services consisting of a maximum of (10) visits to the site to become
generally familiar with the progress and quality of the Work completed and to determine
in general if the Work when completed will be in accordance with Contract Documents;
preparing related reports and communications.
3 Evaluation of Applications for Payment and certification thereof.
4 Project Closeout services initiated upon notice from the Contractor that the Work, or a
designated portion thereof which is acceptable to the Client, is sufficiently complete, in
accordance with the Contract Documents, to permit occupancy or utilization for the use
for which it is intended, and consisting of
a. Review of the project for determination of Substantial Completion.
b. Issuance of Certificate of Substantial Completion.
c. Inspection upon notice by the Contractor that the Work is ready for final
inspection and acceptance.
d. Final inspection with the Client's representative to verify final completion of the
Work.
e. Determination of the amounts to be withheld until final completion.
f. Receipt and transmittal of warranties, affidavits, receipts, releases and waivers of
liens or bonds indemnifying the Client against liens.
g. Securing and receipt of consent of surety or sureties, if any, to the making of final
payment(s).
h. Issuance of Final Certificate for Payment.
5 The following services are included within the scope of GLE's Contract Administration
Services stated above:
a. A maximum of (10) site visits during construction
b. Up to two (2) reviews of each Shop Drawing, Product Data item, sample and
similar submittal of the Contractor.
c. Up to two (2) inspections as a part of the scheduled Site visits for any portion of
the Work to determine whether such portion of the Work is substantially complete
in accordance with the requirements of the Contract Documents.
d. Up to one (1) inspection as a part of the site visits for any portion of the Work to
determine final completion.
Mr. Todd Morley
GLE Proposal No.: 13404741'-rev
June 5, 2013; Page 11
6 This proposal assumes that the Contractor will perform its responsibilities in a timely and
professional manner. Therefore, the following items have been excluded from this
proposal. These services will be provided by GLE, if requested and compensated by the
Client.
a. Exceeding the limits established above for the project.
Our proposal assumes construction duration of up to 12 months.
b. Change Orders and Construction Change Directives requiring evaluation of
proposals, preparation of supporting graphic material or revisions to the Contract
Documents which are beyond the scope of work as presented in the construction
documents.
c. Preparation of design and documentation for alternate bid or proposal requests
once the construction phase begins.
GLE and the Client have discussed various project delivery methods (le: traditional bid,
construction management at risk). This proposal is based on delivering the project via traditional
bid. If the Owner elects to employ another project delivery method, the costs for the Bidding and
Construction Administration may be modified, upon mutual consent.
SURVEYING SERVICES
Site surveying services will consist of the preparation of a Certified Boundary and Topographic
Survey and Specific Purpose Tree Survey to include the following:
a. Establish Horizontal & Vertical control on county datum
b. Prepare an ALTA/ACSM Land Title Boundary and Topographic Survey
c. Locate surface features within the approximate 2.00 acre project area
d. Locate surface features within the Polk Avenue and Tyler Avenue ROW adjacent to the
new City Hall site
e. Locate surface features at the intersection of State Road A 1 A and both Polk Avenue and
Tyler Avenue for the use in the potential vacating of ROW
f. Surface features include: pavement, driveways, walks, 4" or larger trees, and visible
utility features
g. Measure elevations sufficient to develop 1 -foot contours
h. Underground utilities to be located by Sunshine 811. Surface utility marks will be located
i. Accessible (via manhole /inlet) pipe size and invert data will be collected
Surveying services indicated below are based on ordinances, regulations and procedures in force
on the execution date of this Task Order by the appropriate governing bodies having jurisdiction
over the project. Any significant modification in these ordinances, regulations, procedures, etc.
shall be justification for re- negotiation of the surveying services compensation.
Mr. Todd Morley
GLE Proposal No.: 1340474P -rev
June 5, 2013; Page 12
GEOTECHNICAL ENGINEERING SERVICES
Geotechnical Engineering services will consist of the following:
Field Services.
a. Drill five (5) Standard Penetration Test (SPT) borings to depths of 20 to 40 feet below
existing land surface (bls) within the proposed building footprint
b. Drill one (1) SPT boring to a depth of 10 feet bls within the proposed retention basin
footprints
c. Drill two (2) SPT borings to a depth of 5 feet bls within the proposed parking area
d. Obtain two (2) undisturbed shelby tube samples (one horizontal and one vertical) of the
near surface soils
e. Install temporary piezometers at the SPT boring locations and obtain stabilized
groundwater level readings
Laboratory Services:
a. Two (2) wash #200 sieve tests to determine silt/clay content of the soils
b. Two (2) laboratory permeability tests (one horizontal and one vertical)
En ing eerin Services:
a. Utility clearance and staking boring locations
b. Engineering Analysis and Geotechnical Report including estimates of the typical wet
season groundwater levels at the boring locations, recommendations for site preparation
procedures and foundation and pavement design parameters, and general comments
concerning the anticipated infiltration characteristics of the retention basin subsoils
If groundwater contamination is encountered and casing of boreholes to the top of any
confinement layer is required, then it shall be at a rate of $35.00 per lineal foot
COMPENSATION
GLE will complete the above basic services for the following fees:
Civil Engineering Services:
Civil Engineering services as described above will be performed for the total lump sum fee for
each Phase as indicated below. All permitting, application, and similar project fees will be paid
directly by the Client.
Mr. Todd Morley
GLE Proposal No.. 1340474P -rev
June 5, 2013; Page 13
Task C 1 — Due Diligence
Task C2 — Site Plan Development
Task C3 — 60% and 90% Civil Construction Drawings
Task C4 — Permitting
Task C5 — Road Closure Design
Task C6 — Landscape, Hardscape & Irrigation
Task C7 — Final Construction Drawings
Task C8 — Meetings and Public Involvement
Task C9 — Construction Phase Services
Civil Engineering Sub Total
Architectural and Building Engineering Services,
$ 3,600.00
$ 6,000.00
$ 18,000.00
$ 4,000.00
$ 2,500.00
$ 9,000.00
$ 7,500.00
$ 7,600.00
$ 8,500.00
$ 661700.00
GLE will provide the A/E services described above for a lump sum fee of $177,000.00. The fee
is based on the conceptual drawings to date.
Task A1.0 - Schematic Design
Task A2.0 - Design Development Phase
Task A3.0 - Construction Document Phase
Task A4.0 — Bidding
Task A5.0 — Construction Phase
Architectural and Building Engineering Subtotal:
Surveying Services: Subtotal.
Geotechnical Engineering Services: Subtotal.
Total Project Lump Sum Fee:
$ 269400.00
$ 359200.00
$ 639480.00
$ 5,280.00
$ 464,640.00
$177,000900
$ 7,425.00
$ 3,850.00
$254,975900
GLE will provide electronic pdf files and three full size sets for review at the Schematic, Design
Development and Construction Document Phases. In addition, GLE will provide 10 full size sets
for Planning and Zoning review and six sets for permitting. Electronic files shall be provided
and distributed for bidding purposes.
AUTHORIZATION
Should this proposal meet with your approval, please complete the attached Proposal Acceptance
Sheet (PAS). The signed PAS and the current Model Form of Agreement between Owner and
Design Professional will serve as Task Order #1 authorizing us to proceed. GLE appreciates the
opportunity to submit this proposal, and we look forward to working with you on this project.
Should you have any questions concerning the proposal, please do not hesitate to contact our
office.
Mr. Todd Morley
GLE Proposal No.: 13- 40474P -rev
June 5, 2013; Page 14
GLE appreciates the opportunity to submit this proposal, and we look forward to working with
you on this exciting project. Should you have any questions concerning the proposal, please do
not hesitate to contact our office.
Sincerely,
GLE Associates, Inc.
;"k W A4AItA,
Derek A. Weaver, RA, LEED AP
Manager of Architectural Services
DAW /CJG /dd
Craig J. Gar el, AIA, LEED AP
Director of Facilities and
Construction Management Services
FdWo*\Amh \13000\Cape Catw wnl City Hall\Pmject Info=tion\Pmpom 40474P Cape CawvcmI -mvixd 6.5.13.doc
OGLE
Facilfiles and EnWronmental
C o n s u l t a n t s
PROPOSAL ACCEPTANCE SHEET
Project Architectural / Engineering Services - Cape Canaveral City Hall
Task Order No. I
Cost See Proposal Proposal No./Date/PM 1340474P- rev /June 5, 2013/DAW
PAYMENT OF SERVICES
Charge Invoice to:
Firm
Address
Zip Code
Attention Title
Telephone Fax
REPORT DISTRIBUTION /CORRESPONDENCE
Reports will be sent to:
Firm
Address
Zip Code
Attention Title
Telephone Fax
SPECIAL INSTRUCTIONS
PROPERTY OWNER IDENTIFICATION
Firm
Address
Zip Code
Attention Title
Telephone Fax
PROPOSAL ACCEPTANCE
The Terms and Conditions of this Proposal are:
As indicated in our current Ageement between GLE Associates and the City of Cape Canaveral
Accepted this day of , 2013
Print or Type individual, firm or corporate body name
Sibmatureofauthorzed
or type name or authorized representative and title
i
GLE uses a multi - disciplinary approach.
Combining Architecture, Engineering
& Environmental Consulting services.
This saves clients time & money.
GLE igives
hark. We are an
actire member in
our communities.
CLIENT
SUCCESS
SINCE
> 9 8 9 .
x-888-453-4531 - www•gleassociates.com
OGLE
Architecture - Engineering - EnN ironmental
City of Cape Canaveral
Capabilities Statement
ANAVERAL
i
Table of Contents
Section 1:
Firm Overview
Section 2:
Project Experience
Section g:
Key Personnel
1. Firm Overview
GLE Associates, Inc. (GLE) specializes in pro-
viding architectural and engineering, environ-
mental, and construction consulting services to
both private and public sectors. Our staff con-
sists of nearly 70 multi - disciplined profession-
als. We have worked on many complex issues
for various property types.
Since our inception in 1989, we have steadily
grown. We provide innovative solutions in
a timely and cost - effective manner. There is
no better advertising than our work. Seventy
percent of GLE's work has been earned from
repeat business.
GLE offers various services backed by a highly
accredited staff. Choose GLE and enjoy a multi-
disciplinary approach.
Our clients value GLE's multidisciplin-
ary approach to projects for many rea-
sons.
When issues arise on projects, GLE's use
of in -house professionals saves time and
money, also your current contract is not
affected, a second contractfor the sub -
consultant does not have to be created
and lastly, many issues can be solved
with a quick answer, GLE can provide
you with that seamless response.
Architecture:
• Section 504 /UFAS /ADA Compliance
• Conceptual Design & Rendering Services
• Programming
• Space Planning
• Redevelopment/ Revitalization Design
• Site Planning
• Modernization /Renovation
• New Construction
• Green Retrofit, LEED Consulting
• Forensic A &E
Engineering:
• Mechanical Engineering
• Electrical Engineering
• Plumbing Engineering
• Civil Engineering
Construction Management
• Physical Needs Assessments (PNAs)
• Property Condition Assessments
• Site Disposition Evaluations
• Owner's Representative
• Cost Estimating
• Construction Contract Administration
Environmental:
• Asbestos Consulting & Abatement
• Indoor Air Quality, Mold & Water Damage
Investigations & Remediation
• Lead Based Paint Inspections, Risk
Assessments & Remediation
• Environmental Site Assessments &
Investigations
• Contamination Assessments
• Remediation Design
• Turnkey Remediation and Construction
• Operations & Maintenance
2. Project Experience
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St. Lucie County Architectural/
Engineering Consulting
Services
Under an ongoing AE services contract with St.
Lucie County, GLE (Prime) worked on various
projects. Although a general program often
exists, GLE typically works with County officials
refine the program, prepare CDs, and administer
the contractor's construction activities. The
estimated value of this contract is $4,500,000.
St. Lucie County Health Department
& Central Services: GLE was contacted to
study the conversion of an existing Sam's Store
purchased by the County for three different
county departments' offices. The conversion
consisted of approximately 46,000 SF of the
130,000 SF building. At the completion of the
study, GLE was retained to develop complete
construction documents, bidding, and contract
administration. The feasibility study was
important in determining whether or not the
conversion was possible and allowed the city
to allocate budgets early, before the project
started, allowing for a seamless project. The
modifications provided various offices, exam
rooms and other miscellaneous spaces as needed
to support the St. Lucie County Health Department.
St. Lucie Parks and Recreation
Equestrian Arena: GLE completed the design
and engineering of a 3,400 SF restroom addition
to their existing Equestrian Arena located at the
St. Lucie County Fairgrounds. A well- conceived
plan based on the philosophy of form following
function, resulted in maximum efficiency in
meeting the comfort needs of the arena patrons,
as a 300 SF addition to the concession area was
centered within the fairgrounds. Also included
in the design and engineering scope of services
was a free standing 2,200 SF office building.
Utilizing a split plan concept and a sharing of
common areas, GLE was able to meet the needs
of both the staff of the Fair Association and
St. Lucie County. The projects were designed
and engineered concurrently and construction
documents were delivered ahead of schedule.
St. Lucie County Library System: GLE
was the program and design Architect through
construction documents and specifications for
a 15,000 SF two -story new library building on
an existing Elementary School site for St. Lucie
County. The program was open to the public
and used for after hours and special learning
classes related to the Elementary curriculum
and included an enclosed outdoor reading and
story telling patio area.
St. Lucie County Library System
Additions: GLE worked on two new addition
projects recently approved by the St. Lucie
County Library System, the first is a 15,000
SF addition to the Morning Side Branch. This
addition included a new public meeting area
and additions to the library's research sections.
The second was a 4,500 SF addition to the Zora
Neale Hurston Branch.
Client: St. Lucie County
Contact Person: Jess Baxley, Project
Manager
Address: 2300 Virginia Avenue
Ft. Pierce, FL 34982
Phone: 772- 462 -1259
E -mail: baxleyj @co.st - lucie.fl.us
Contract Term: 2005 -2011
Role: Prime Architect & Engineer
2. Project Experience
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Zora Neale Library
2. Project Experience
Hillsborough County
Architectural /Engineering
Continuing Services Contract
GLE (Prime) served as one of Hillsborough
County's term contract architect /engineers.
Projects have included:
Emergency Operations Center: GLE
provided AE services for a complete interior
renovations to the EOC. Prior to design, the
County determined that several of the existing
spaces in the EOC were functionally obsolete
with respect to the requirements of the current
work force and therefore required upgrade.
In addition, the existing building suffered
from poor indoor air quality (IAQ) due to
high humidity. Renovations in the existing
building included demolition of existing
spaces, construction of new walls, ceilings,
doors, floors, etc., replacement of plumbing
fixtures, modifications to HVAC to include a
fresh air unit to pre -treat the outside air, and
modification and upgrade of electrical power
and lighting systems and a new chiller design.
Glover School: GLE provided renovations to
Glover School, a building under the Historic
Preservation Act (built in 1932), including
new plumbing, electrical and HVAC systems
installation. The original Glover School
classroom building was built in 1932•
Fire Stations & Transportation &
Maintenance Divisions: GLE completed
Mechanical, Electrical and Plumbing
Engineering services for over 3o Hillsborough
County Fire Station Generator upgrades,
including new generator electrical back -up
equipment installation. The 30 installations
are currently under construction and GLE is
managing the construction administration
activities including cost review, responses to
contractor questions, shop drawing review
and field inspections. GLE is also completed a
renovation for the Transportation Maintenance
Division, including an upgrade of existing
restrooms at the central and west service units.
Mosquito and Aquatic Weed Control
Facility and Maintenance Warehouse:
GLE completed the AE design of a new
Hillsborough County Mosquito and Aquatic
Weed Control Administration Building and
Maintenance Warehouse. The facility includes
a 4,500 SF administrative office building with
an adjacent 1,500 SF warehouse /storage pre -
engineered metal with a vehicle maintenance
bay. The vehicle maintenance bay includes
22 feet high walls, roll -up doors, a lube oil
area with hazardous waste piping, collection
and storage, exhaust fans, a four post vehicle
lift, and increased space for tractor /trailer
deliveries and mosquito control vehicle
parking. Subsequent to the completion of the
construction documents, the County reviewed
a previous architect's design and decided to
have the project redesigned by GLE, based
on our past performance and track record
with Hillsborough County; and our ability
to design the facility in a more efficient and
economical manner, that would also more
easily accommodate future expansion.
Client: Hillsborough County
Address: 6o1 East Kennedy Blvd, 21st Floor
Tampa, FL 33602
Contact Person: Craig C. Clements, Senior
Architect
Phone: 813 -307 -1032
E -mail: clementsc @hillsboroughcounty.org
Contract Term: 2007 -2010
Role: Prime Architect & Engineer
2. Project Experience II
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2. Project Experience
Pinellas County
Architectural /Engineering
Services Term Contract
GLE has held an architectural /engineering
contract (Prime) with Pinellas County since
2000. GLE has provided programming, design,
construction, furniture design, signage and
graphics services. We have also completed
additions and renovations throughout
numerous projects for Pinellas County.
One large project was the renovation of the 501
Building. This landmark 10 -story downtown
office building into the new headquarters
for 10 departments of Pinellas County
Government was accomplished, in six months.
Approximately go,000 square feet of space
was involved in the overall renovation. In
most cases, the floors of the building were
demolished down to the bare structure and
reconstructed to meet the specific needs of each
department and bring the building into code
compliance.
Security issues were of prime importance in the
design and placement of various Departments.
Multiple Courtrooms were also a part of the
project scope, as were Judges' Chambers,
Interview Rooms and Detention Rooms.
Selection of floors for specific Departments was
chosen based upon the need for that specific
Department's interaction with the public.
GLE also designed the addition and
renovations to Pinellas County's Logan
Laboratory. This laboratory is responsible for
ensuring water quality of all Pinellas County
residents. GLE developed a radiused design
solution, sympathetic to the adjacent structures
of this building which is located among a water
tank farm. Other projects recently undertaken
for Pinellas County by GLE are the Sheriffs
Department Canine Training building and
Oakhurst Pump Station Park.
Client: Pinellas County
Address: 14 South Fort Harrison Avenue
Clearwater, FL 33756
Contact Person: Frank Marin, Facilities
Management
Phone: 727- 464-4346
E -mail: fmarin @co.pinellas.fl.us
Contract Term: 2000- Ongoing
Role: Prime Architect & Engineer
2. Project Experience
MacDill Air Force Base
Multiple Award Construction
Contract (MACC)
Working with Design -Build Partner Danner
Construction, GLE has been awarded
several projects under the Multiple Award
Construction Contract (MACC) at MacDill
Air Force Base, in Tampa, FL. GLE has the
unique opportunity to offer all of these design
services in- house. Projects include:
Building 53 - Design -Build Renovation:
GLE provided design services for the
renovation of Building 53 and demolition of
Buildings 202o and 258.
Demolition: The two buildings that were
demolished required all utilities to be capped.
They also required new exterior grading and
sod to finish the site.
Renovation: The scope of work for building
53 involved a complete interior and exterior
renovation. The interior renovations included:
• New offices
• Auditorium with fixed seating and raised
speaker area
• Classrooms
• Instructors offices
• Computer lab
• Heritage Room
• Lounge
• Required support spaces
MEP Design: The MEP design included a new
70 ton chilled water VAV air conditioning
system. GLE also put in new occupancy sensor
switches in order to increase energy efficiency
and comply with the energy code.
Marcent Building - Design -Build
Renovation: GLE provided A/E design
services for the Marcent Building. Renovations
included the command deck, hallways, vending
area, male latrine and the construction of
security and manager's offices.
Basewide Roof Repair - Design - Build:
GLE is providing design services for nine
buildings at MacDill Air Force Base. Three of
these buildings are barrel vault hangar roofs.
The project will consist of replacing various
types of roofing material from modified
bitumen to single ply.
Building 238 Dormitory Repair Design -
Build Renovation: GLE is providing design
services for the renovation of a Dormitory. The
scope of work includes:
• Construction documents to provide new
finishes throughout
• Repairs to the existing exterior stairs and
handrails to comply with the Life Safety
Code New "roof over system" to create a
pitched roof over the existing flat roof
Client: Danner Construction
Address: 6040 W. Linebaugh Avenue
Tampa, FL 33625
Contact Person: Dick Danner, President
Phone: 813- 969 -2343
E -mail: rgdanner@dannerconstruction.com
Contract Term: 2o10- Ongoing
Role: Prime Architect & Engineer
2. Project Experience
-,
2. Project Experience
Winter Haven Housing
Authority Community
Center and Office Space
Rehabilitation
GLE was selected by the Winter Haven
Housing Authority to complete their Lake Deer
Community Center Rehabilitation (Building
Renovation). GLE's proposed design for the
Lake Deer Community Center transitions a
vacant vandalized building into an aesthetically
pleasing and functional community center and
office space.
The renovation involved creating a reception
area to control entry into the facility, open
office spaces and two executive office suites.
The other existing spaces, such as the
community center, storage rooms, kitchen and
restrooms, were upgraded to meet accessibility
requirements, as well as the building occupant's
needs. The interior remodel included the
installation of new lighting fixtures with
controls as a sustainable feature to allow
the user to control the amount of artificial
light required. The HVAC system was also
be upgraded to allow for a better Indoor Air
Quality. The restrooms required new plumbing
fixtures and were redesigned to meet ADA
requirements. The kitchen was also upgraded
to meet ADA requirements and features Energy
Star appliances as a sustainable feature. The
exterior renovation consisted of rehabilitating
the existing skylights to allow for natural light
to flow into the space. This will give the user
better lighting and create a more airy sense of
space. The existing rotted T1 -11 was removed
and replaced with new exterior sheathing
and stucco to give the building an up to date
appearance.
The design also features a brick wainscot
around the perimeter of the building to
aesthetically tie the structure together.
Upon inspection of the building it was clear
that the existing exterior storage needed to
be demolished and rebuilt. GLE's design
reconstructed the exterior storage to match the
aesthetic of the existing building by installing
a pitched roof and finishes to match the rest
of the building. There were also exterior doors
that are not required as a means of egress, so
GLE removed them as a security measure and
installed windows in their place. A key feature
of the design was creating a main entry to the
building; this is done by installing a modern
entry and walkway canopy to the existing and
new columns. Besides giving visitors a clear
visible entry, these canopies now provide
shaded seating areas and protection from
the weather upon entering the facility. A new
monumental sign also designates this building
as being occupied by the Winter Haven Housing
Authority. Construction cost was $269,000.
Client: Winter Haven Housing Authority
Contact Person: Lisa Landers, Executive
Director
Address: 267o Avenue "C" S.W, Winter
Haven, FL 33880
Phone: 863.294.7369 ext. 107
E -mail: Ilanders@tampabay.rr.com
Contract Term: 2010
Role: Prime Architect & Engineer
2. Project Experience
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Winter Haven
Housing Authority
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2. Project Experience
City of Casselberry
Term Contract
Senior Center Renovation: GLE served as
the architectural consultant for the renovation
of the Senior Center, completed in March
Of 20o8, the $450,000 project included
ADA upgrades, restroom improvements,
handicap ramp, rails and parking upgrades,
electric entrance doors, new fans, interior
dry wall repair and insulation, a new 20-
ton air conditioning system, front entryway
drainage improvements and floor and window
replacement. Issues GLE encountered during
the renovation included water damage to areas
of the building envelope and air conditioning
unit, due to planters that were built too close
to the wall during the original construction.
GLE's engineers worked to renovate the HVAC
system while GLE's architectural team decided
to remove the planters, giving the building a
refreshing new look. GLE added landscaping
and new functions to the building, including a
Porte Conchere.
Fire Station No. 25: GLE provided water
damage repair consulting and the design and
specifications for the upgrade of the mechanical
system at Fire Station No. 25.
Ballroom and Meeting Facilities: GLE
provided a cost analysis for the City of
Casselberry for a new to,000 square foot
Ballroom and Meeting Facilities for the
community. GLE added valuable insight into
this development, including the need for
parking once the Ballroom was built. The City
of Casselberry is in the process of purchasing
an adjacent acre to fill the need for parking,
GLE performed a feasibility study to determine
what type of structure and occupancy will
be needed. GLE also pointed out that the
determined location of the ballroom, to be
built on a beautiful lake, would be hidden by
a police station. The City of Casselberry is
currently waiting for funding to move on with
the proposed project in which GLE will be the
A/E consultant.
Police Station: GLE completed a Property
Condition Assessment of the existing site.
Client: City of Casselberry
Contact Person: Kristen Chamberlain,
Special Projects Coordinator
Address: 95 Triplet Lake Drive, Casselberry,
FL 3270'7
Phone: 772- 462 -1259
E -mail: kchamberlain @casselberry.org
Contract Term: 2007 -2009
Role: Prime Architect & Engineer
Derek A. Weaver, RA, NACRB, LEED AP
Manager of Architectural Services
Introduction
Mr. Weaver has more than eleven years of experience in design, project
management and construction documents. As Manager of Architectural
Services at GLE, Mr. Weaver contributes to project delivery, project
planning, design development, contract documents, bidding and
construction administration services. He has provided these services on
several educational projects, including major projects for both the
Pinellas and Manatee County School Districts, as well as for GLE's
ongoing term contracts with the School Board of Broward County,
Desoto County School District, and Hillsborough, Pinellas, and St. Lucie
Counties. In addition, he has provided design services on major
renovation and Section 504 /ADA compliance projects for various public
housing authorities throughout the state of Florida, including the
Clearwater, Crestview, Pasco County, Pinellas County, Winter Haven, Ft.
Myers and Union County Housing Authorities.
Mr. Weaver is also currently providing design phase services for multiple
projects for the Ft. Pierce Housing Authority. Projects include a new
12,000 Sq. Ft. Community Center, Kitchen renovations, HVAC
installation and new basketball courts with a pre - manufactured metal
structure canopy for the Garden Terrace and the Garden Terrace Annex
Apartments. Additional work includes various renovations at multiple
apartment communities, which includes new monumental signage,
stucco applications, site lighting, mailbox kiosks, playground equipment
and HVAC installations.
Additionally, Mr. Weaver is currently providing project management and
design services for GLE's Design -Build partnership with Danner
Construction Company for a Multiple Award Construction Contract
(MACC) at MaeDill Air Force Base.
Project Experience
Hillsborough County: Mr. Weaver served as project manager for this
Architectural /Engineering term contract with Hillsborough County.
Projects included a water intrusion assessment of the Museum of Science
and Industry (MOSI). This included designing water resistant
construction joints for the IMAX and Omni Phase facilities. Mr. Weaver
also managed the renovation and design of a 5,00o SF addition to the
Hillsborough County Emergency Operations Center as well as serving as
the Project Architect for the county's new Mosquito and Aquatic Weed
Control Facility replacement project and the Glover School historic
renovation project.
Education
• Bachelor of Science, Kent State
University, 2001
• Bachelor of Architecture, Kent State
University, 2004
Registrations
• Licensed Professional Architect,
FL/AR 94673
• Licensed Professional Architect, MS
/4706
• Licensed Professional Architect, GA
/RAo13158
• NCARB Certification
• LEED Accredited Professional
Derek A. Weaver, RA, NACRB, LEED AP
Manager of Architectural Services
MacDM Air Force Base Multiple Award Construction
Contract (MACC): Mr. Weaver serves as the project manager for
this design -build contract at MacDill Air Force Base and provides
design proposals, construction documents and construction
administration services for multiple projects in partnership with
Danner Construction Company.
MacDill Air Force Base: GLE was selected in 2009 to provide all
the architectural, mechanical, electrical and civil design services for
the Rehabilitation of Dorm Room No. 375 at MacDill Air Force Base.
Mr. Weaver served as the project manager and architect for this
project He completed all programming, design and construction
document services. Specific elements Mr. Weaver designed include
the renovation of the dorm rooms, the second and third floor lounge
areas and a complete exterior remodel, which included the integration
of a pitched truss roof installed over an existing flat roof. This fast
track $3,500,000 project required all drawings to be due 73 calendar
days from the start of project. GLE met this deadline.
Biding 53 Renovation at MacDill Air Force Base: GLE
provided Architectural, Civil, Mechanical, Electrical, and Plumbing
design services for the Building 53 renovations and demolition of
building 202o and building 258 at MaeDill Air Force Base. Mr.
Weaver provided project management and served as the architect of
record. The two buildings demolished required all utilities to be
capped and new exterior grading and sod to finish the site. The scope
of work for Building 53 involved a complete interior and exterior
renovation. The interior renovation included new offices, auditorium
with fixed seating and raised speaker area, Classrooms, Instructors
offices, Computer lab, Heritage Room, Lounge, and required support
spaces. The exterior received new windows, doors and stucco finish,
as well as a new pitched roof truss system installed over an existing
flat roof. The new roof design received a new standing seam metal
roof panel finish. The MEP design incorporated the architectural
design, but also included a new yo ton chilled water VAV air
conditioning system. The system has three air handlers with variable
frequency drives, 50 VAV s with reheat coils, associated chilled water
pumps, air separators, suction diffusers, etc. for a complete system.
The electrical design included new interior and exterior lighting, mass
notification system, lightning protection as well as power and panel
upgrades. Additionally, GLE put in new occupancy sensor switches in
order to increase energy efficiency and comply with the energy code.
Continuing Education
• 501 Carpet for Educational Facilities
• Acoustic Ceilings: For the Eye, the
Ear and Mind
• BURSI Update
• Designing Commercial Projects with
MVM
Engineered Sports Floors
• Expansion Joint Covers
• Florida Building Code Administrative
Core
• Florida Energy Code — Commercial
Buildings
Project Manager to Principle 1:
Foundations of Management
• Home Technology within the
Design /Build Process
• Introduction to Metal Building
Systems
• Is it Really Green?
• LEED Looks at Lighting
• Ram Jack Foundation Solutions
Design & Analysis Workshop
Roofing Materials - Flexible
Membranes
• Severe Storm AIA
• Silicate Coatings
• Sustainable Design Low Emitting
Paints and Coasting AIA002
• Sustainable Construction: Polyiso
Wall Insulation for Masonry Walls
• Understanding Quartz Surfacing
• Understanding the Critical Elements
of Air and Vapor Barriers
• Johns Mansville Roofing
• 2007 Florida Energy Code
• Architect and Engineer Design
Coordination
Derek A. Weaver, RA, NACRB, LEED AP
Manager of Architectural Services
Sarasota Housing Authority —MLK
Mediterranean Townhome project: Mr. Weaver
is currently working on the design and construction
documents for 28 new apartment homes for the
Sarasota Housing Authority. The existing 66 units will
be demolished and the site will be redesigned so that
the units face MLK Jr. Way and Maple St., with
parking, retention and a play area located behind the
units. The site plan was designed to minimize blind
spots for security and safety purposes. Other safety
design elements include proper site and building
lighting, the use of landscape buffers and a 4' -o high
decorative fence along MLK Jr. Way and a 6' -o high
decorative fence along the side and rear property lines.
Utilizing the tree report provided, GLE was able to
keep all the trees categorized in good condition. The
unit types will include 5 three bedroom two story
units, 13 two bedroom two story units, 2 three
bedroom one story ADA units and 8 one bedroom one
story units. The design resembles a row
house/brownstone appearance with raised stoops and
front porches. The exterior finishes consist of various
cultured stone veneers and stucco. The design also
consists of many elements to achieve a high level of
energy efficiency and sustainability. To list a few, a
high design R -value has been implemented, Energy
star appliances, low -e glazing, recycled materials and
light colored roof material to reduce heat gain.
Sarasota Housing Authority — Tuttle
apartments: Mr. Weaver is currently working on the
design and construction documents for the renovation
Of 15 apartment units for the Sarasota Housing
Authority. A feasibility study was completed by GLE to
determine the construction cost of demolishing the
structures and reconstructing versus renovating. GLE
and the client determined it was more cost effective to
renovate the existing structures. The site consists of
three buildings with five two bedroom units each. One
unit will be renovated to meet the section 504 ADA
compliance. All units will remain two bedroom but
they will be redesigned to allow for an open floor plan.
Site elements will include providing an ADA parking
stall, the existing parking will be resurfaced and new
sidewalks will be provided.
Stennis Space Center, MS — Roof Replacement:
Mr. Weaver serves as the Architect of Record for this
design -build contract at the Stennis Space Center in
Mississippi. Mr. Weaver provides design proposals,
construction documents and construction
administration services for 200,000 square feet of
various roof system replacements in partnership with
Sauer Incorporated.
Ft. Myers Housing Authority - Broadway
Apartments: Mr. Weaver served as the Architect of
Record for the design and construction of two 20 -unit
buildings that underwent a complete renovation and
modernization. This LEED for Homes project
incorporated high performance windows, enhanced
insulation, highly efficient HVAC units and ultra low
consumption plumbing fixtures. The showcase of the
design is the photo - voltaic (PV) system on the building
roof for solar domestic hot water heaters. Additional
design components include section 504 accessibility
complaint units, enlarged kitchens in the one bedroom
units, interior and exterior finishes throughout and
roof replacement with a standing seam metal roof. The
renovations also included the modification of parking
ingress /egress and construction of additional parking
areas as required to providing code compliant parking.
Pinellas County: GLE has held an
Architectural /Environmental contract with Pinellas
County since 2000. GLE has provided programming,
design, construction documents and construction
administration services, including phasing plans to
keep the County facilities operational during
construction. Mr. Weaver serves as Project Manager
and Architect on the renovation of the Pinellas County
Landfill scale- houses, as well as the Oakhurst pump
station renovation and park design, which is now
known as "The Greens at Seminole."
Client Success Since 1989•
Derek Weaver, RA, NCARB, LEED AP
Manager of Architectural Services
The Housing Authority of the City of Ft. Pierce:
The Housing Authority of the City of Ft. Pierce
(HACFP) selected GLE to design a new Management
Center titled "The Williams Center" to serve the Garden
Terrace Apartment Community. GLE has recently
released the bid documents for this project. Mr.
Weaver, as the architect of record, provided project
management and design services for this new 12,000
sq. ft., one story facility. The Williams Center will
include the following offices and organizations: The
HACFP Garden Terrace Management Office, Ft. Pierce
Police Sub Station, Boys & Girls Club and The Young
Ladies First. Additionally, each of the programmatic
spaces will function around an oval community space
for the local residents to share during special events and
gatherings. The overall site design included the
addition of a retention pond, landscaped areas and
additional parking to serve both the Williams Center
and the adjacent ALPI Head Start facility.
Winter Haven Housing Authority: GLE was
selected by the Winter Haven Housing Authority to
complete their Lake Deer Community Center
Rehabilitation (Renovation). Mr. Weaver provided
design solutions for the interior and exterior
renovations that were functional and within budget.
The end result is an aesthetically pleasing and
functional office space for the Winter Haven Housing
Authority. Mr. Weaver provided quality control and
coordination efforts between disciplines to deliver
accurate bid documents to the client.
Desoto County School District: In 20o8, GLE won
a continuing services contract with the Desoto County
School District. Mr. Weaver developed the proposed
design for the winning presentation based on the school
district's program requirements, while integrating
design features such as clerestory windows at interior
classrooms, sun shades at exterior windows, vision
panels between labs and classrooms and proposed an
exterior courtyard for the art and carpentry labs.
Miami Dade County General Services
Administration (GSA): GLE provided consulting
services to calculate a solution to eliminate the water
intrusion problems in the building envelope of the
Miami Beach Regional Library and to repair existing
stucco cracks on the exterior walls of the building. Mr.
Weaver served as project manager and provided
services that included review of existing drawings,
visual evaluation of the building, recommendations for
repairs, production of construction documents, cost
estimates and participated in bidding and construction
administration.
Verizon Wireless: Mr. Weaver worked with Verizon
Wireless for eight years as a project manager. He
provided'Tenant Build -Out' design, code research, and
construction document services for hundreds of Verizon
Wireless retail locations throughout Florida.
Client Success Since 1989.
Craig Gardei, AIA, LEED AP
Director of Facilities & Construction
Introduction
Mr. Gardei has been involved in all aspects of the operation of
architectural /construction consulting firms since 1982. His experience
includes the inspection and evaluation of existing real estate portfolios
for both public and private sector clients throughout the United States. In
addition he has extensive experience in providing forensic architectural
services, roof consulting services, as well as construction oversight and
management services for large -scale projects as well as multi- building
construction programs.
As Director of Facilities and Construction Management Services for GLE,
Mr. Gardei manages GLE's construction consulting and inspection
services operations. In this capacity he is responsible for overseeing each
project manager's budget, scheduling and project compliance. In
addition to his overall operational responsibilities, Mr. Gardei serves as
the client manager for several of GLE's multi- facility clients, including
several national lending institutions, national insurance companies,
numerous developers and public sector entities including the
Hillsborough County School District, St. Petersburg Housing Authority,
Pompano Breach Housing Authority and Hillsborough County Municipal
Government.
Project Experience
• More than loo Property Condition Assessments for numerous
clients nationwide
• More than 50 forensic architectural investigations
• Plan and cost review /inspection services for 15 major lending
institutions (more than 225 projects) ranging from $200,000 to
$15,000,000
• More than 75 Cause and Origin investigations for national insurance
companies and over 40 for Citizens Property Insurance Corporation
• Project Principal for HUD's Green Physical Needs Assessment Beta
Test Program
• More than 40 campus -wide building envelope evaluations and
remediation design for public school districts
• Numerous ADA, handicap accessibility compliance surveys HUD
compliant Physical Needs Assessments for more than 3o public
housing communities
• Code compliance plan review and inspection services for numerous
public and private sector clients
• Construction monitoring and management for numerous
construction projects up to $45 million in construction cost
Education
• B.D., University of Florida, 1981
Registrations / Certifications
• Professional Architect /AZ20120
• LEED Accredited Professional —
2009
• FHA Approved Building Inspector
• NIOSH 582: Sampling & Evaluating
Airborne Asbestos Dust
• RMD's LPA -1 Lead Paint Inspection
System (XRF)
Continuing Education
• Understanding the Critical Elements
of Air and Vapor — W.E. Grace &
Company
• AIA Florida ADA Compliance
Training Program
• NCIAQ, Healthy Buildings
Investigation Training Program
• Building Systems Inspector, TER,
Inc.
• Designing Commercial Projects with
MVM
Affiliations
• American Institute of Architects
(Florida Central Chapter)
• Florida Gulfcoast Commercial
Association of Realtors
• Real Estate Investment Council
Craig Gardei, AIA, LIKED AP
Director of Facilities & Construction
ana em n t Services
• Project director for hurricane hardening programs for 34
Hillsborough County Fire Stations
• Project director for campus -wide ADA surveys for the University of
South Florida (67 buildings total)
• Hurricane hardening study and roof consulting services for the
Tampa Bay Performing Arts Center
Client Success Since 1989•
Richard A. Calise
Project Designer
Introduction
Mr. Calise has more than ten years of experience in the design,
development of construction documents and project management on
multi- family projects. Mr. Calise contributes to project planning, design
development, contract documents, bidding and construction
administration services. He has provided these services on several public
housing projects. In addition, he has provided design services on building
renovations and Section 504 /ADA compliance projects for various public
housing authorities throughout the state of Florida, including
Brooksville, Crestview, Union County and Sarasota Housing Authorities.
Mr. Calise also handles the day to day operations of the Orlando office
and business development. He is cross trained in building sciences to
offer expanded service lines to his existing client base. His background
in architecture coupled with environmental acumen makes him a
tremendous asset to any project.
Project Experience
Sarasota Housing Authority: In 2012, GLE was selected to create a
renovation plan for three 5 -unit buildings for the Sarasota Housing
Authority. The buildings are undergoing a complete renovation and
modernization. This project will incorporate high performance windows,
enhanced insulation, highly efficient HVAC units and ultra low
consumption plumbing fixtures. Included in this renovation is the
incorporation of a Section 504 /ADA unit and accessible parking. The
project will also receive exterior changes to update and enhance the
appearance of the buildings.
Gainesville Housing Authority (GA): In 2011, GLE was selected to
provide Physical Needs Assessments and Viability Assessments for the
Atlanta Street Apartments (80 units)and Green Hunter Homes (51
units). Based on the findings from these assessments, GLE is preparing a
Master Plan and providing additional consulting services for the
redevelopment of the property. Mr. Calise is assisting in identifying the
accessible conditions in the site plan and assisting in the development of
the accessible units and common areas.
Haines City Fire and Rescue Station #2: In 2008, GLE was selected
for an architectural continuing services contract with the City of Haines
City. Under this contract, our first task was to design a proto- type fire
station that could expand as the city grows. Mr. Calise is serving as the
project manager for the new 9,500 SF Fire Station. He has been working
closely with the Fire Chief to meet all the firefighter needs now and for
the future.
Education
• BA, Architecture, 2002
Florida Atlantic University
Skills / Abilities
• Revit 2012
• Autocad 2012
• SketchUp
• Adobe Photoshop
Certifications
• Asbestos Inspector
Richard A. Calise
Project Designer
City of Casselberry: Mr. Calise provided
construction administration services for water damage
repair consulting services and the design and
specifications for an upgrade of the mechanical system
at Fire Station No. 25 in Casselberry, Florida.
Housing Authority of the City of Ft. Myers: In
201o, GLE was hired to provide AE renovations to the
City of Ft. Myers Housing Authority's Broadway
Apartments. Mr. Calise served as the Project Manager
and was responsible for the production of the
documents. These two 20 -unit buildings are
undergoing a complete renovation and modernization.
This LEED for Homes project will incorporate high
performance windows, enhanced insulation, highly
efficient HVAC units and ultra low consumption
plumbing fixtures. Mr. Calise is currently assisting with
the construction administration on this project.
Ft. Pierce Housing Authority: In 2010 GLE was
hired to provide AE renovations and site improvements
for the Ft. Pierce Housing Authority's Lawnwood
Terrace Apartments. Mr. Calise served as the project
manager and was responsible for the production of the
documents. The forty two 2 -unit buildings were
modernized with the addition of HVAC systems. Site
improvements consisted of repaving the parking areas
around the community center, the renovation of the
shuffle board courts with a covered canopy and
centralized gazebo. This project was on budget and
delivered ahead of schedule.
New Smyrna Beach Housing Authority: Mr.
Calise served as GLE's Project Manager for window
replacements at 8o units for the New Smyrna Beach
Housing Authority. GLE was tasked with meeting the
deadline for the allotment of American Recovery and
Reinvestment Act (ARRA) funding. In less than three
weeks, GLE was able to produce drawings, review bids
and select the contractor to meet the strict funding
deadline.
Desoto County School District: Mr. Calise served
as the Project Manager for a 22,000 SF renovation and
conversion of the DeSoto County High School in
Arcadia, Florida. GLE utilized unused space within the
existing building to create an additional eight
classrooms and relocate the current Arts and Industrial
classrooms and laboratories.
St. Lucie County — Zora Neale Hurston Branch
Library Expansion: Mr. Calise served as the Project
Manager for a 4,500 SF expansion to the Zora Neal
Hurston Branch Library in Ft. Pierce, Florida. The
architectural style of this addition was designed to
match the existing building's texture and style and will
complete the original library design, which was broken
into two phases. GLE designed the library in such a way
that existing staff could be accessible, operating from
key central areas, ensuring that no additional staff
would have to be hired to manage the new addition. Mr
Calise is currently performing the construction
administration on this project.
Walt Disney World / Facilities Asset
Management: In 2011, GLE was selected by Disney to
design a new roofing system using synthetic roof
shingles to replace the aged wood shingles on a building
within the park. The existing wood shingles and sub
assembly were removed down to the decking. Working
within the original roof details, a new sub deck had to
be designed to replace the thickness of the sub
assembly. This required the redesign of the mounting
plates for the roof mounted elements to meet current
wind loads. Mr. Calise was the designer and project
manager on this 1,600 sq. ft. roof replacement project.
St. Lucie County — Parks and Recreation
Equestrian Arena: Mr. Calise provided final
construction administration services for GLE's design
and engineering of a 3,400 SF restroom addition to an
existing Equestrian Arena located at the St. Lucie
County Fairgrounds. A well conceived plan based on the
philosophy of form following function, resulted in
maximum efficiency in meeting the comfort needs of
the arena patrons, as a 300 SF addition to the
concession area was centered within the fairgrounds.
Also included in the design and engineering scope of
services was a free standing 2,200 SF office building.
Utilizing a split plan concept and a sharing of common
areas, GLE was able to meet the needs of both the staff
of the Fair Association and St Lucie County. The
projects were designed and engineered concurrently
and construction documents were delivered ahead of
schedule. GLE was also responsible for the coordination
of the bidding phase services for both projects, as well
as the construction administration services performed
by Mr. Calise.
Client Success Since 1989.
Harold K. Ward, III, RA
Project Manager
Introduction
Mr. Ward has more than sixteen years of experience in design, project
management and construction documents in a wide variety of project
types, and project delivery methods. As a Project Manager, Mr. Ward
contributes to code research, project development, consultant
coordination, and document orientation. He has provided these services
on several projects at GLE.
Project Experience
The Housing Authority of the City of Ft. Pierce — The Williams
Center: The Housing Authority of the City of Ft. Pierce ( HACFP)
selected GLE to design a new Management Center titled "The Williams
Center" to serve the Garden Terrace Apartment Community. The new
facility is a 12,104 square foot, one story structure. The Williams Center
will include the following offices and organizations: The HACFP Garden
Terrace Management Office, Ft. Pierce Police Sub Station, Boys & Girls
Club and The Young Ladies First. Additionally, each of the
programmatic spaces will function around an oval community space for
the local residents to share during special events and gatherings. The
overall site design includes the addition of a retention pond, landscaped
areas and additional parking to serve both the Williams Center and the
adjacent ALPI Head Start facility.
Pinellas County Schools, Largo High School— Roof
Replacement: GLE was contracted as the designer to replace the roof
on the building to meet a 150 m.p.h. wind gust. Mr. Ward served as
project architect.
Hillsborough County Emergency Operations Center (EOC) —
Roof Replacement: GLE was contracted as the designer to replace the
roof on the building to meet a 175 m.p.h. wind gust. Mr. Ward served as
project architect.
Housing Authority of the City of Pompano Beach -Ben Turner
Ridge Apartments Redevelopment: Mr. Ward worked as project
manager on the redevelopment of an existing site where fire damaged the
structures. Two separate single story buildings with five units each were
designed for the site.
Florida Army National Guard Snake Creek Training Site: Two
Metal Buildings were designed for the project to be used for training
purposes. Mr. Ward served as project architect.
Education
• Minor in Electronic Design,
Savannah College of Art and Design,
1996
• 5 year Master of Architecture,
Savannah College of Art and Design,
1996
Registrations
• Licensed Professional Architect,
FL /AR 92903
Continuing Education
• ADA Guidelines 2012: Building
Blocks
• Building for Senior Living:
Continuing Care & Active Adult
Communities
• Business Communications: Effective
Professional Presentations
• Cost Estimating: Fundamentals
• Designing Commercial Projects with
MVM
• Engineered Sports Floors
• Introduction to Metal Building
Systems
Harold K. Ward, III, RA
Project Manager
Sarasota Housing Authority — Mediterranean
Apartments Redevelopment: Mr. Ward worked as
project manager on the redevelopment of an existing
66 unit apartment community. The intention is to raze
the current structures to redevelop the property,
resulting in a lower density affordable residential
community. The overall new site plan and design calls
for 28 new townhome style units, play area and
parking among other site requirements. This high
profile project consists of four basic unit types; one,
two and three bedroom units incorporated with
accessible units to meet the various needs of families.
The use of 'Green Friendly' design features and Fair
Housing Act guidelines are being incorporated. Mr.
Ward's contributions include code research, project
development and coordination.
MacDill Air Force Base Multiple Award
Construction Contract (MACC): Mr. Ward has
been involved in various projects awarded to GLE
under a MACC contract held by Design -Build teaming
partner Danner Construction. Projects include various
building renovations that involve interior and exterior
renovations including new roofing design, energy
efficiency controls, ADA ramps and new finishes. Mr.
Ward is providing project management support,
ensuring code compliance, project development and
schedule adherence.
Professional Experience
STH Architectural Group, A Leo A Daly
Company: In 2009, Mr. Ward was a Project Manager
working directly with the managing principal. His
responsibilities included code research, construction
documents, consultant coordination, project
development, and document coordination. He was
involved in various religious and mercantile projects
including new construction and renovation work on
the First Baptist Church of Orlando.
HKS Architects: Mr. Ward served as a Project
Architect in 2007 and was responsible for team
workload allocation, site meetings, consultant
coordination, project development, and document
coordination for the Palazzo Retail /Condominium
Tower (5o -story mixed -use) in Las Vegas, NV.
Client Success Since 1989.
Michael V. Presti, LEED AP
Project Designer
JW AM, AN=k
Introduction
Mr. Presti has more than seven years of professional architectural
experience in a variety of projects ranging from institutional to
residential projects. At GLE, Mr. Presti is responsible for all aspects of
project management, ensuring that all architectural projects are designed
within budget and on schedule and ultimately turning his client's "ideas
into a reality." Mr. Presti has been a key team member on many GLE
projects, including the library expansions for St. Lucie County,
renovations to various buildings at MacDill Air Force Base, and new
building complexes for Hillsborough County. In addition to these larger
projects, Mr. Presti works on many of the Architectural /Engineering
continuing services contracts for GLE's public sector clients, including
various counties, municipals, public housing authorities and school
boards, which have included ADA /Life Safety and modernization
upgrades.
Project Experience
Hillsborough County: Mr. Presti served as Project Designer for this
Architectural /Engineering term contract GLE held from 2007-2010
worth over $2,000,000. Under this contract, Mr. Presti provided design
services for the renovation and 5,000 SF addition to the Hillsborough
County Emergency Operations Center. Mr. Presti also served as the
Project Manager for the Hillsborough County Mosquito and Aquatic
Weed Control Facility. He was involved in the design, documenting, and
construction administration of the $1,400,000 project which consisted of
a 5,000 SF administrative and support facility and a 3,500 SF warehouse
storage building.
Pinellas County: Mr. Presti provides design and documenting services
for numerous Pinellas County projects under an Architectural/
Engineering term contact GLE has held since 2000. Projects have
included the renovation and upgrade of county scale -house buildings at
the Pinellas county utilities waste collection center and upgrading the
Pinellas County Housing Authority offices.
St. Lucie County: GLE was contacted in 2008 to design an expansion
of two branch libraries for St. Lucie County. Mr. Presti was the lead
designer and Project Manager for the Morningside Library expansion
project, which consisted of a 15,000 SF+ addition and partial
reconfiguration and upgrade of approximately 13,000 SF of the existing
library. The design of the addition and renovation took careful
consideration, as the County required GLE to maintain the integrity of
the original design, while increasing the functional needs of the end
users.
Education
• A.A.S Architecture, Northampton
Community College, 2000
• Bachelor of Architecture, Temple
University, Tyler School of Art, 2004
Certifications
• LEED Accredited Professional —
2009
Affiliations
• Associate Member of American
Institute of Architect, Tampa Bay
Chapter
• Member of Emerging Tampa Bay
Architects
Continuing Education
• Engineered Sports Floors
• Understanding the Critical Elements
of Air and Vapor Intrusion
Michael V. Presti, LEED AP
Project Designer
MacDill Air Force Base Multiple Award
Construction Contract (MACC): GLE has
partnered with several construction firms under a
design -build agreement for various projects at MacDill
Air Force Base. Mr. Presti has been the Project Manager
for most of the projects under this contract. A recent
project includes a $1.4 million renovation of building
89 for JCSE who specializes in coordinating
communication of operations around the world. Their
use of high level electronics required the design to
incorporate raised anti-static access flooring and sound
rated secure walls. It also required high levels of HVAC
work to accommodate the electronics and a redundancy
system to keep the communication center operational
24/7. The project also addressed accessibility by
constructing a new entry ramp and reconfiguring the
bathrooms.
Another recent project was the $2.8 million renovation
and reconfiguration of the 20,000 SF Building 53 for
the Airmen Leadership School. The exterior was also
renovated with new windows, doors, and stucco finish.
The existing flat roof was retrofitted with an insulated
pitched roof. The installation of a new 70 ton chilled
water air conditioning system with almost 5o variable
air volume controls with reheat coils helped increase
the energy efficiency of this building. Other recent
projects include the accessibility improvements at the
Wounded Warrior Marina, a reconfigure and
renovation of 3o restrooms in multiple hangers and an
interior finish renovation and pitch roof installation to
dormitory building 238 at Avon Park Air Force base.
Other past projects under this agreement include,
replacing the exterior overhead doors of Building 1051,
an exterior fagade repair for Building 1058, upgrading
interior finishes for MARCENT, and the interior
renovations of Building 56, which include modifications
for a secure room and reconfiguration of work spaces.
Stennis Space Center, MS — Roof Replacement:
GLE was contracted as the designer to replace /repair
roofs on eight buildings at the Mississippi Army
Ammunitions Plant at the Stennis Space Center. Under
the master design /build contract, this roofing contract
was one of the 16 various projects occurring at the
Space Center which included various disciplines,
infrastructure and utilities work. The roofing aspect
consisted of replacing built up roofing with 3 layer
modified bitumen system and retrofitting standing
seam metal roofing over existing metal roofs.
MacDill Air Force Base, Dorm No. 375: Mr. Presti
served as Project Manager for the Rehabilitation of
Dorm No. 375 at MacDill Air Force Base. As Project
Manager, he led the redesign of the existing building,
which included a base standard pitched roof and an
upgrade of the common lounge areas used by the
tenants. Each dorm room was reconfigured and
upgraded to serve the individual tenant's modern
needs. All finishes were also upgraded and many
existing structural and aesthetic issues were repaired.
The project was delivered on time to Chugach
Management Services, Inc., and MacDill Air Force
including all consulting work from mechanical,
electrical, plumbing, structural, civil and landscape
architects within 73 calendar days after the start of this
project.
University of South Florida: Mr. Presti provided
design and documenting services for a continuing
service Architectural /Engineering contract GLE held
with the University of South Florida (USF) from 200'7-
2010. Some projects have included the design and
documenting for ADA upgrades of more than 50 public
restrooms throughout the USF campus, a life Safety
survey of the main library, and the design for the MLK
Plaza renovation, which extended the trellis themes
from an adjacent plaza into a grassy common area
making it a more vibrant student activity area.
Manatee County School District — Martha B.
King Middle School: Mr. Presti served as a Project
Designer when GLE was selected for the Manatee
County School District's Martha B. King Middle School
project. GLE was selected due to our success in
designing three prototype middle schools for the School
Board of Pinellas County. GLE modified our prototype
to fit all of Manatee County Schools' requirements,
which included creating an innovative and lively
Client Success Since 1989•
Michael V. Presti, LEED AP
Project Designer
interior through more dynamic colors and patterns,
specifically within the corridor walls and floors that
lead the students through an exciting educational
atmosphere. Emphasizing security, the campus is
completely closed off by site security walls and has only
one access point for visitors, through the administration
building. The school, which consists of 168,000 SF and
1,150 student stations, was completed on time in July
2oo6.
Ft. Pierce Housing Authority: Mr. Presti has served
as the project manager for several projects at the Fort
Pierce Housing Authority. Projects include the Garden
Terrace apartment community, where 229 units were
modified for the installation of new HVAC systems and
upgraded with new kitchens. The South 27 apartment
community, where all the units were also upgraded with
new HVAC systems. This site was also renovated with
the installation of a new community entry sign, mailbox
shelter, and playground. Three other sites had various
renovations and all five projects were concurrent and
delivered to the client on time on a fast track schedule.
Another past project for the Fort Pierce Housing
Authority was the Wildwood residential complex. Mr.
Presti was the Project Manager for the renovations of
mostly duplex type homes with a total of 6o units. The
project included accessibility upgrade to three units and
adding upgrades to all the building. This scope included
HVAC renovations, exterior door replacement, addition
of gutters and downspouts, modification of driveways,
replacement of mailboxes, and addition of storage
sheds to each unit.
Verizon Wireless: Mr. Presti provided design and
facilities management services for Verizon Wireless,
one of the nation's largest cellular service providers.
While the design components are prototypical to
establish brand identity and continuity from region to
region, the GLE team consistently met the challenges of
site - specific needs and the associated issues. As a result,
nearly Zoo stores in seven southern states have
benefited from the collaborative efforts of the Verizon
staff and GLE design team members.
Winter Haven Housing Authority: Mr. Presti
worked for the Winter Haven Housing Authority on the
renovation and addition of a 3,100 SF community
center and site improvements at Deer Lake Apartments
partly funded by a government stimulus program. This
complete remodeling project included the
reconfiguration of spaces and repairing an abandoned
structure into a new community center and housing
authority office.
Various Public Housing Authorities: Mr. Presti
provides design and documenting services for various
Architectural /Engineering renovation and
modernization projects for GLE's Public Housing
Authority contracts. Clients have included the
Brooksville, Clearwater, Ft. Pierce, Pasco County,
Pinellas County, St. Petersburg and Winter Haven
Housing Authorities.
Client Success Since 1989•
Christine Sanchez, AAIA
Designer, Architectural Services
Introduction
Ms. Sanchez has over six years of educational experience and over four
years professional design experience within the architectural field.
Currently, she is working towards her Architectural licensure through the
National Council of Architectural Registration Board (NCARB). Ms.
Sanchez is currently a designer at GLE, focusing on schematic design,
design development and construction documents.
Ms. Sanchez is proficient in various computer programs including
AutoCad and the 3D rendering software, SketchUp. She has also
contributed to the design of several projects at GLE, including various
renovation projects for the University of South Florida, Sarasota Housing
Authority and the Beasville Group among others.
Project Experience
The Housing Authority of the City of Ft. Pierce — The Williams
Center: The Housing Authority of the City of Ft. Pierce (HACFP)
selected GLE to design a new Management Center titled "The Williams
Center" to serve the Garden Terrace Apartment Community. It is
anticipated that the new facility will consist of an approximately 12,104
square foot, one story structure. The Williams Center will include the
following offices and organizations: The HACFP Garden Terrace
Management Office, Ft. Pierce Police Sub Station, Boys & Girls Club and
The Young Ladies First. Additionally, each of the programmatic spaces
will function around an oval community space for the local residents to
share during special events and gatherings. The overall site design
included the addition of a retention pond, landscaped areas and
additional parking to serve both the Williams Center and the adjacent
ALPI Head Start facility. Ms. Sanchez worked on the conceptual design
and programmatic space planning with the client and users. She
developed the schematic design as well as exterior and interior elevations
for the center which is currently in the bidding phase.
Religious Community Services - Outreach Building: Ms. Sanchez
worked with the Religious Community Services (RCS) of the City of
Clearwater on the conceptual design and programming of a new
Outreach Building. Part of the design included the redevelopment of a
portion of the property to include the new 5,000 square foot facility.
Additionally, the site was designed to acquire additional associated
parking areas and a brick sponsor path. Ms. Sanchez created renderings,
elevations and a feasibility design report to submit to the owner for
approval onto the next phase of design.
- —
Education
• Master of Architecture, University of
South Florida, 2008
Sldlls
• AutoCad 2oo6 -2oi6
• SketchUP
• Adobe Suite: InDesign, Photoshop,
Reader
• Microsoft Office: Excel, PowerPoint,
Word
Continuing Education
• Designing Commercial Projects with
• Engineered Sports Floors
• Understanding the Critical Elements
of Air & Vapor
• Sustainable Construction: Polyiso
Wall Insulation for Masonry Walls
• got Carpet for Educational Facilities
• "Is It Really Green" — Crossville, Inc.
• Silicate Coatings Presentation
• Mike Lin Graphic Workshop
Special Skills
• Bilingual: English & Spanish
Christine Sanchez, ARIA
Designer, Architectural Services
MacDM Air Force Base - Wheel &Tire Shop Relocation: GLE was
awarded several projects at MacDiII Air Force Base under the Multiple
Award Construction Contract (MACC) with Design -Build partner,
Danner Construction Company. Project scopes included building
renovations, interior build -outs, electrical engineering studies and
distribution upgrades, complete HVAC replacements, pavement repair
and building demolition and site restoration. Specifically, Ms. Sanchez
was the project manager for the Hangar II Wheel & Tire Shop Relocation
project. It consisted of developing construction documents in order to
relocate the wheel & tire shop from hangar IV to hangar II. Ms. Sanchez
coordinated with Structural and MEP engineers to ensure that all
equipment, fixtures and finishes corresponded to the new space as
required by the owner.
Sarasota Housing Authority — Mediterranean Apartments
Redevelopment: Ms. Sanchez worked with the Sarasota Housing
Funding Corporation on the redevelopment of an existing 66 unit
apartment community. The intention was to raze the current structures
in order to redevelop the property, resulting in a lower density affordable
residential community. The overall new site plan and design called for 28
new townhome style units, play area and parking among other site
requirements. This high profile project consisted of four basic unit types;
one, two and three bedroom units incorporated with accessible units to
meet the various needs of families. The use of `Green Friendly' design
features and Fair Housing Act guidelines have been implemented
through various stages of the design. Ms. Sanchez originally created the
3D renderings of the proposed building and site plan for owner review
and presentation purposes. Currently the Apartments are under
construction with an anticipated completion date of December 2012.
Gainesville Housing Authority - Atlanta Street Redevelopment:
Ms. Sanchez worked with the Gainesville Housing Authority (GHA) for
the state of Georgia, in the preparation of a mix use master plan. GLE
was selected to provide physical needs and viability assessments for the
existing Atlanta Street Apartments and Green Hunter Homes. Ms.
Sanchez met with the GHA to develop a concise list of program
requirements and needs of the community of Gainesville. The site
includes approximately 15o residential units for both senior citizens and
the developmentally disabled which are the intended market of the
redevelopment. In addition to the residential units, a community center,
ample parking areas, commercial /retail spaces and a centralized plaza
are integrated into the overall design. Ms. Sanchez furthered developed
the master plan into 3D, in order to give a visual tool that will initiate
discussion and design intent on a larger scale.
Awards
• Ethel Percy Andrus House of
Freedom National Design
Competition — 3rd Place, 2oo8
• League of United Latin American
Citizen Award, 2003
Publications
• Aging with Identity: Integrating
Culture into Senior Housing —
Master of Architecture Thesis, 2008
• Ethel Percy Andrus House of
Freedom — AL9S Crit Journal, 2008
Christine Sanchez, AAIA
Designer, Architectural Services
University of South Florida — Various
Renovation Projects: GLE provided various projects
under a continuing Architectural /Engineering contract
with the University of South Florida (USF). Under this
contract GLE completed various campus -wide projects,
including the renovation for the Into USF Program,
which encompassed three different buildings on the
Tampa campus: FAO, CIS, and BSN. Ms. Sanchez
worked closely with the USF project manager to ensure
the renovations for each building were completed as
needed by the program and within a quick turn- around
deadline. In addition to construction documents, she
also developed 3D rendering options for the new exterior
canopy structure to be presented and approved by the
President of USF. Other USF projects included
renovations of the USF -Main Library 6th floor and
stairwells.
Glover School: Ms. Sanchez worked on a Historic
Rehabilitation (Renovation) project funded through the
Beasville Group and Hillsborough County Affordable
Housing. The project was for the State Historic
Preservation Office approved restoration of Glover
School, located in Plant City, Florida. Ms. Sanchez began
the project with a site analysis and also contributed to
the construction administration phase of the 3,500+ SF
building which is currently under construction.
Client Success Since 1989•
Heather Tank, PE
Engineering Services Department Manager
Introduction
Ms. Tank is a registered Professional Mechanical Engineer with over six
years of experience in the design and construction of mechanical and
plumbing systems. As the Manager of the Mechanical, Electrical and
Plumbing (MEP) Engineering Department at GLE, Ms. Tank oversees all
MEP project planning, design, project management and project budgets.
Ms. Tank also maintains a diverse client base consisting of both public
and private sector clients. Ms. Tank's project approach includes building
a cohesive design team that includes the Owner, GLE and all other
stakeholders from the start of each project. This collaborative team and
unified effort ultimately leads to a better design and more successfully
executed project.
Ms. Tank has completed work for numerous commercial retailers,
libraries, restaurants, and schools. She is responsible for the design of all
underground fuel tank removal and aboveground tank installation
projects at GLE. Ms. Tank has significant experience in schematic design,
design development, construction documents, and construction. All these
characteristics allow projects to be completed in a timely manner and
under budget.
Project Experience
Hillsborough County: Ms. Tank provided engineering support for an
Architectural /Engineering term contract GLE held with Hillsborough
County. Projects included renovations for the Transportation
Maintenance Division, including an upgrade of existing bathrooms at the
central and west service units, and the 5,000 SF addition to the
Hillsborough County Emergency Operation Center, which involved a new
chiller design. Ms. Tank also supported the engineering efforts for the
renovation of Glover School, a building under the Historic Preservation
Act and the construction of a new Hillsborough County Mosquito
Building.
MacDiH Air Force Base Multiple Award Construction Contract
(MACQ: GLE has partnered with Danner Construction under a design -
build agreement for various projects at MacDill Air Force Base. Ms. Tank
has been responsible for the mechanical design for all projects under this
contract. Projects include, installing an air displacement system for the
CATM firing line, renovating the Wheel and Tire shop, and the interior
renovations of Building 89, which included a modification for a data
room and reconfiguration of work spaces. Ms. Tank was also involved in
a $2.5 million renovation and reconfiguration of Building 53, a 20,000
SF building which consisted of offices, classrooms, and training center.
r
Education
• B.S. Mechanical Engineering,
University of South Florida, 2003
Registrations / Certifications
• Florida Professional Mechanical
Engineer, No. 71569
• Georgia Professional Mechanical
Engineer, No. 036524
• BPI Certification: Building Analyst,
No. 5041994
Continuing Education
• ASHRAE Moisture Control Seminar
• Severe Storm AIA Presentation
• Understanding the Critical Elements
of Air and Vapor — W.E. Grace &
Company
• Silicate Coatings Presentation, KEIM
• "Dedicated Outdoor Air Systems -A
Path to Balancing Energy & IEQ"
• Booster Pump Sizing — HVAC &
Plumbing
• Building Plumbing Design Workshop
• Design Methodologies for Active &
Passive Sustainability
• Earth Wise Sustainability Design
Heather Tank, PE
Engineering Serx ices Department Manager
Okeechobee County: Ms. Tank was responsible for the project
management of the HVAC upgrades and lighting replacement at 13 sites
throughout Okeechobee County. The work was funded through an energy
grant that required compliance with the 'Buy American Act.'
Citrus County School Board: In collaboration with GLE's
Jacksonville environmental department, GLE's MEP engineering
department designed the removal of underground fuel tanks and
installation of new above ground fuel tanks at three sites within Citrus
County. The total construction cost exceeded $2,000,000. The scope of
work also included electrical system upgrades and new bus wash
installation.
School Board of Broward County: GLE held a continuing services
contract with the School Board of Broward County. Under this contract,
Ms. Tank oversaw the construction of the replacement of thirteen air
handlers at Cross Creek Elementary. She also worked on the design of a
complete HVAC system upgrade at Forest Hills Elementary. This
upgrade resulted in improved Indoor Air Quality (IAQ) for the school.
Desoto County School District: GLE completed the design for a
26,000 SF renovation at Desoto High School. The design included an
addition of six classrooms and a renovation to the AC Lab, Art Lab, Wood
Shop and Agricultural Lab. The addition required an upgrade of the
existing chiller and cooling tower system. This involved a complete new
design, including an ice tank storage system. Thermal energy storage
(TES) was incorporated into the design, which will yield energy savings
to District of $30,000 per year and will yield a payback of less than six
years.
University of South Florida: Ms. Tank provided engineering support
for an ongoing Architectural /Engineering term contract with the
University of South Florida (USF). Projects included an upgrade of the
existing bathrooms at the Library and Student Services building. Ms.
Tank also worked on heat pipe installation for 12 air handling units
throughout the USF campus.
Winter Haven Housing Authority: Ms. Tank was responsible for the
mechanical and plumbing systems at the Winter Haven Housing
Authority's Lake Deer Community Center. The interior remodel included
the installation of a complete HVAC system to allow for better Indoor Air
Quality (IAQ). The restrooms and kitchen fixtures were upgraded for
ADA accessibility.
1%
Continuing Education
• Energy Modeling for LEED Energy &
Atmosphere CR -1 Workshop
• Green Building: Commercial High
Performance Guidelines
• How Macro Trends in Sustainability
Affect Property and Facilities
Strategies
• LEED Certification and Green
Building
• LEED Green Associate Qualification
Certificate: Green Building Principals
• Mechanical Design: Heating,
Ventilating & Air Conditioning
• Moisture Control Seminar
• Ram Jack Foundation Solutions
Design & Analysis Workshop
• RTU +ERV= Efficient Outside Air
Solution
• Sustainable Construction: Polyiso
Wall Insulation for Masonry Walls
• Sustainable Design — An Integrated
Process
• Understanding the Critical Elements
of Air & Vapor Using Novel Control
Strategies to Attain Permanent Load
Shifting
• Variable Refrigerant Flow
• Water heater Application & Selection
Heather Tank, PE
Engineering Services Department Manager
Department of Military Affairs (DMA): GLE was
contracted to design an addition to the Florida National
Guard Armory vehicle maintenance facility in Haines
City, Florida. This six bay facility is used to maintain
and repair National Guard vehicles. Ms. Tank led the
engineering efforts on this project, with diverse systems
including a 15 -ton overhead bridge crane, a vehicle
wash, overhead lubrication system and overhead
vehicle exhaust system. The owner was so pleased with
the outcome that GLE was requested to complete
another design on a maintenance bay in West Palm
Beach, Florida.
Client Success Since 1989•
Gregory C. LaPierre, PE
Electrical Engineer
-AMW _
Introduction
Mr. LaPierre has more than twenty years of experience in electrical
engineering. As a Senior Electrical Engineer at DMHM & Harris, Mr.
LaPierre was responsible for designing electrical distribution systems for
airports, trains and subway stations. He was also accountable for
developing engineering contracts and bidding documents. As a Senior
Electrical Engineer at GLE, Mr. LaPierre is responsible for designing
electrical systems for various projects. Duties have included upgrading
fie alarm and HVAC systems, creating and inputting information for
energy calculations and designing electrical, communication and security
systems.
Project Experience
MacDill Air Force Base Multiple Award Construction Contract
(MACQ: Mr. LaPierre serves as the Electrical Engineer for various
projects awarded to GLE under a MACC contract held by Design -Build
teaming partner Danner Construction. Projects include various building
renovations that involve upgrades to the lighting systems these include
design of a lightning protection system for basewide roof repairs, power
and panel upgrades and the addition of new occupancy sensor switches
to increase energy efficiency and comply with energy codes at various
buildings.
City of Haines - City Fire Station: Mr. LaPierre is serving as the
Electrical Engineer for the design of a new fire station located in the
northern part of Haines City. The station will be constructed as a 9,500
SF, single -story, two -bay substation facility, the construction cost is
estimated at $1,900,000. Mr. LaPierre is providing energy compliance
oversight and schedule adherence for this project.
Bardmoor Elementary School: Mr. LaPierre is serving as the
Electrical Engineer for the upgrade of Bardmoor's fire alarm system.
Ft. Pierce Housing Authority — The Williams Center: Mr.
LaPierre is serving as the Electrical Engineer for the design of a
community center located in Ft. Pierce. The community center is a
12,000 SF, single -story, multi-use facility housing the police sub - station,
the Ft. Pierce Housing Authority offices, the Boys and Girls club and the
Ladies First Organization. Mr. LaPierre is providing energy compliance
oversight and schedule adherence for this project.
Client Success Since 1959.
Education
• B.S., Electrical Engineering, Oral
Roberts University, 1991
Registrations
• Florida Professional Electrical
Engineer
Continuing Education
• Fundamentals of Engineering, 1997
(New Hampshire)
• Florida Engineers' Law & Rules
• Lighting Fixtures & Energy Efficiency
Todd Alan Rebhahn
Engineering Designer
Introduction
Mr. Rebhahn has more than twenty years of experience in design,
construction and management on educational, commercial, retail,
residential, and medical facilities. Mr. Rebhahn provides design and
management support for plumbing, mechanical, and electrical projects
from initial client contact through facility occupation and completion
follow up support.
Project Experience
MacDill Air Force Base Multiple Award Construction Contract
(MACQ: Mr. Rebhahn has been involved in various projects awarded to
GLE under a MACC contract held by Design -Build teaming partner
Danner Construction. Projects include various building renovations that
involve upgrades to the mechanical systems. Mr. Rebhahn has served as
a mechanical designer for work on a new mechanical system and a new
40 ton chilled water room air conditioner for Building 89 and various
other projects throughout the historic hanger facilities including new
locker facilities with new mechanical systems, new workshops with
compressed air and nitrogen distribution systems and a new ventilation
system with supply fans for Building B881A. Mr. Rebhahn has ensured
code compliance, schedule, and budget adherence.
Sarasota Housing Authority — MLK Mediterranean
Townhomes & Tuttle Apartments: Mr. Rebhahn is serving as a
mechanical designer for 28 new apartment homes and the renovation of
15 apartment units for the Sarasota Housing Authority.
Housing Authority of Ft. Pierce — Williams Center: Mr. Rebhahn
is actively involved in the engineering of a new 12,000 sq. ft. community
center that will serve multiple roles including a Boys & Girls Club, a
community policing station, central community room, as well as
providing office space for the housing authority and other small groups.
Client Success Since 1989•
Education
• Bachelor of Science in Architectural
Studies, University of Wisconsin,
1991
Continuing Education
• Building Information Modeling
(BIM) — An Introduction
• HVAC Design Overview
• Mechanical Design: Heating,
Ventilating & Air Conditioning
W A S W -M- _
-- 5
City of Cape Canaveral: New City Hall Design
Site Plan
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Design and program based on
2015 spatial needs assessment
and city hall facility committee
meeting minutes.
Variations to those program
requirements include:
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• Relocated human resources
from 2nd to 3rd floor
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Sun, Space + Sea
Sundial: Abstract representation of city hall clock
Solar System: Artistic representation of solar
system within plaza pavers
Water Feature: Representing surf and sea
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Design Guidelines
• Surface parking located at rear of building w/
pedestrian access
• Building orientation towards At A, to encourage
pedestrian activity
• Articulation /Human Scale
• Entry treatment: dominant front and rear entries
• Windows and transparency
• Building elements and colors inspired from adjacent
city facilities
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