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HomeMy WebLinkAboutLibrary Board 2002 MinutesNOV -08 -2002 14 43 CAPE CANAVERAL LIBRARY 407 868 1103 P 03 CAPE CANAVERAL PUBLIC BOARD MEETING MINUTES September 10 2002 ATTENDANCE Dr Tun Grady, I ibrary Board Chairperson Jiro Brown, Library Board Vice- Chairperson June Bell, Library Board Member Jean Deck, Library Board Member Isabel Matos- Escape, Library Director Mayor Rocky Randels Sun Travis, Recording Secretary CALL TO ORDER Dr Tun Grady called the meeting to order at 2 03 p in , Tuesday, September 10, 2002 A APPROVAL OF MINUTES Motion was made by Jim Brown to accept the minutes of May 14, 2002 with a 2 by Jean Deck. Motion earned and the minutes were approved and accepted with the amended correction on page 2 B. CORRESPONDENCE Ms E Scapa noted that there was no correspondence to discuss tins meeting C DIRECTOR'S REPORT Monthly reports of library activities were reviewed The following reports were discussed Mai 2002 was 3% July 2002 was 5% June 2002 was 10% August 2002 was -2% Ms Escapa stated that she felt there was no cause for alarm at the August 2002 figure and that with the winter tourists and part -time residents arriving soon, the figures should rise Mrs. Escapa attended the following meetings Library Director's Meetings, Brevard County Library Board Meetmgs and Training Staff - Ms. Escapa briefed the Board about staff changes and challenges with hiring key personnel. • Two employees have been promoted and one employee (Ms Joan Salamon) retired in September 2002 The Circulation Desk has two positions open and mtervnewmg began on Friday, November 08, 2002 • Ms Escapa explained that a new Director was hired for the Memtt Island A uMinutn Sept 10-02.doe NOV -08 -2002 14 44 CAPE CANAVERAL LIBRARY 407 868 1103 P 04 Pablic Library Mr Chum Badans is now the Director at that Library Youth Services Librarian — The Library is hiring a new Youth Services Librarian, to replace Mance Scarborough. We are seeking a person who bruW,,s new ideas and energy to the position with the primary goal to be increasing the children's section patron count and encouraging children to become adult readers and users of the Library system Mr Brown asked the duties of the Youth Services Librarian with Ms Escapa reviewing many dutafs Retirement Luncheon — Ms Escapa reminded all Board Members to attend Ms Salamon's retirement lunch Wednesday, September 25, 2002 Mr Randels brought the plaque for the Board to see and he will present the plaque to Ms Salamon on the 25th The luncheon is to be a small afiaur per Joan's request. II Personal appearances There were none 11L UNFINISHED BUSINESS A. Fire Sprinkler Head Replacement — Ms Escapa reported that this process was still an going and that she had had drfBculty getting the required information for sprinkler head replacement from Brat's Fire Spnnkler System B Budget 2002-2003- Ms Escapa explained that the Board of County Commissioners set the ]Fiscal Year 2002 -2003 Library Services Tentative Property Tax Millage at 0 7304, a 1.38% increase over the current millage and 512% increase over next year's rolled back rate No changes have been made to the 2002 -2003 budget with funding for library media at $41K and $600 for films The budget meeting schedule is September 11, 5 30 p m — First Public Hearing, September 26, 5 30 p in — Final Public hearing, October 1, 2002 budget takes effect Library Foundation — Ms Escapa explained that the Library Foundation is planning to purchase a mobile Library (Bookmobile) which is estimated to cost $701. IV NEW BL SMSS A. Circulation Limits — Patrons can only check out 10 CD's and 10 Video/DVDs on each library card effective August 12, 2002 There was no limit before this, however, at was noticed that these were not being returned and several had been found at local flea markets Some accounts ran into the thousands and almost all of the libraries lost material We recently received a letter from a person that purchased one of our books from the fleamarket in Mims She is willing Minutes Sept 1042 doc NOV -08 -2002 14 44 CAPE CANAVERAL LIBRARY to t eturn the material to our Library 407 868 1103 P 05 B Gencidogy Collection — Brevard Community College is now placing their Genealogy Collection with the Central Reference Library The collection is quite extensive and will be located on the 2nd floor of the Library The System would like to bring aboard a certified Genealogist, as there are only seven certified genealogists in Florida The person they are considering is one of them. C Children's Reading Festival - The Children's Reading Festival is slated for Saturday, November 9,2M in Cocoa Village The new mouth Services Librarian and the Library Director will work at the Festival to represent the Cape Can iveral Public Library D Rolling Readers — Brevard County Libraries are participating in this year's event sponsored by the Library Foundation It will coincide with National Make A Difft rence Day, October 26, 2002 Stones selected for an audience of children from kindergarten to fourth grade. A limited number of videos will be distributed to the children attendmg The goal of this program is to encourage citizens to participate in the community by becoming weekly storytime readers at their local Title I schools V ANNOUNCEMENTS A The next Cape Canaveral Public Library Board Meeting will be held Tuesday, November 12, 2002, 2 00 p in at the Cape Canaveral Library Meeting Room The next County Library Board Meeting will be held Wednesday, October 9, 2002, 5 00 p in at the Central Reference Library VI ADJOURNMENT Dr Grady adjourned the meeting at 3 05 p in meeting adjourned with all in favor Joanna A twood Secretary Cape Canaveral Library Board Respectfully submitted, Susan Travis, Recording Secretary Cape Canaveral Public Library TOTAL P 05 SEP -06 -2002 11 58 CAPE CANAVERAL LIBRARY 407 868 1103 P 03 CAPE CANAVERAL PUBLIC BOARD MEETING MINUTES May 14, 2002 ATTENDANCL Dr Tun Grady, Library Board Chairperson Jim Brown, Library Board Vice - Chairperson Joanna Atwood, Library Board Secretary June Bell, Library Board Member Rosann Gallagher Library Board Member Evelyn Reid, Library Board Member Isabel Matos- Escapa, Library Director Sum Travis, Recording Secretary I CALL TO ORDER Dr Tim Grady called the meeting to order at 2 07 p m , Tuesday May 14 2002 A. APPROVAL OF MINUTES Rosann Gallagher moved that the minutes of November 13 2001 be accepted with the amen led corrections The motion carved and the minutes were accepted B- CORRESPONDENCE Ms Escapa reviewed several Customer Survey Responses from various Library patrons stating excellent library service These continents reflect good customer service provided by the Library staff something that the Staff works on continuously The vacancy for a Library Page has had no response and Ms Escapa urged the Board members to keep their eyes open for a qualified candidate and to recommend them through the City Clerk's office Ms Gallagher asked if an advertisement had been placed and it has not She then suggested running an advertisement for the position C DIRT CTOR'S REPORT Monthly reports of library activities were reviewed The following reports were discussed November 2001 was 5% December 2001 was -5% January 2002 was 4% February 2002 was -1 % March 2002 was -10% April 2002 was 4% Ms I scapa attended the following meetings Library Director s Meetings Brevard County Library Board Meetings and Training Sessions Librntry Days, Tallahassee — Joanna Atwood June Bell and Isabel Escapa traveled to Tallahassee for the special Library Day meeting on February 4, 2002 They spoke SEP -06 -2002 11 59 CAPE CANAVERAL LIBRARY 407 868 1103 P 04 to many statx. - gislators and Ms Atwood mentioned ti— she was impressed and felt that the legislators listened to their concerns Brevard County was #2 in participation. Staff - The Director introduced the new secretary to the board, Ms Suu Travis, and briefed the Board about staff changes that had occurred since the November 13, 2002 meeting • Several employees have been promoted with one employee indicating plans to retire m September 2002 • Ms Escapa explained that Ms Susan Hayes the Memtt Island Public Library Director had resigned her position leaving the Director's position open at that Library • A new Library Operations Manager, Ms Jennifer Morrison, was hired and is all Library Director's immediately supervisor Ms Morrison comes from the Palm Beach County Library and oversaw operations for the three busiest libraries in their system T1 Lane — Ms Escapa went over the problems that the Library has been having with the TI line (Internet access line) New County Information Systems Manager, Roland Depeltau, is well aware of the problem, which is a problem unique to the Iibrary A change in provider may be required, however, it will take more time to research and solve Bell South has also been working with Mr Depeltau to correct the issue Youth Services and Adult Summer Programs — The Youth Services Department has printed fliers with the programs listed which will begin in June 2002 The Library will be participating in the Adult Summer Reading Program Ride to Read — Space Coast Area Transit (SCAT) and Brevard County Libraries have introduced the Ride to Read program encouraging children to ride mass transit as well as frequent their libraries The bus system will allow free rides to children holding a current library card SCAT recommends that parents accompany their children. Ms Atwood questioned if SCAT offered the same incentive to adults Lqw, lahou — The bill to mandate a secure web site m the children's department has been passed The confidentiality of record bill was passed allowmg parents to know the title of books checked out by their children in order that fines may be collected The only difference in procedure is that the staff will now be able to inform parents of the names of books their child has on hold or those that have fines against them Brevard Library Foundation — This year the Foundation is trying to raise money for a mobile library to assist County residents unable to travel to the area hbranes This service is geared towards children and elderly An additional $70 000 00 is reqmred SEP -06 -2002 11 59 CAPE CANAVERAL LIBRARY 407 868 1103 P 05 Children's Reading Festival — The annual event was held April 13, 2002 at Wells Park in Melbourne Nancy Carlson was the children s guest author and the festival hosted a book sale, games, storytelling balloons, puppets and a petting zoo It is being discussed that the Reading Festival 2003 will be held in Titusville Novel Affair— This event is planned for October 26, 2002 Dinner and a guest author will cost $75 00 per person. Library Construction Projects — Completion date for Melbourne Beach Public Library — August 26, 2002 Suntree/Viera Public Library completion date — August 29, 2002 Port St John Public library completion date — December 22, 2002 with the current staff being placed m various positions throughout the County Library System Merritt Island Public Library is getting a canopied entrance and an additional conference mom added to the present facility Tax District money is being used for this project with a completion date in August 2002 New Projection Screen — The Friends of the Cape Canaveral Public Library grw iously purchased for the library, a TARGA motorized projection screen, 7 X9 Th.- cost of the screen was $1,048 and it should be installed on Friday May 18 2002 The Friends generous and continuous support is very much appreciated Volunteer Appreciation Luncheon & Stan' Appreciation Luncheon — The Fie rids of the Cape Canaveral Public Library hosted a Volunteer Appreciation Luncheon for our volunteers on April 18 2002 at Dino's Restaurant The Friends also hosted a pizza lunch on May 8 2002 in the staff lounge The staff expressed grw itude and many thanks to the Friends On Tuesday May 14 2002, the Friends of the Cape Canaveral Public Library elec ted their new officials with the outcome as listed below Joanna Atwood - President Jean Deck - 1-` Vice President Dorothy (Dot) Kercher - 2ad Vice President Carmen Berntson — Secretary Barbara Sims - Treasurer American Library Association's Tips for Advisory Board Members Censorship Issues — Information was given via hand out to each member of the Board for review F SEP -06 -2002 12 00 CAPE CANAVERAL LIBRARY 407 868 1103 P 06 Floirida Gates Program — The Bill & Melinda Gates Foundation has announced to pro,nde software upgrades in June 2002 Each eligible library will receive a software upgrade package that will include a set of CD -ROMS installation instructions, software licensees, and update publications The Cape Canaveral Public Library is entitled to tlus upgrade offer Dr Grady inquired as to whether the _ library must accept the offer and discussion ensued about the pros of upgrading at no c ost The software being provided was listed and discussed H UNFRGSHED BUSINESS There was no unfinished business to discuss III NEW BUSINESS A. Tire Sprier Head Replacement Dennis C Weaver Fire Inspector completed an inspection of the building on March 6, 2002 One finding was that the Central Eslo 70 fire sprinkler heads uistalled have bmi recalled nationwide by court order The manufacturing company will replace the heads but will not pay for the cost of labor Therefore, the library will be responsible for providing the labor to replace the heads Britt Sprinkler System is providing installation, however, at this time the cost or time frame is unknown Ms Escapa has been conducting follow -ups with Britt Sprinkler System B County Strategre Planning Every County Department has a representative on the Leadership Team Ms Schweinsberg, Library Services Director appointed Jun 'Wheeler, Director from South Mainland/Kioco Public Library as the representative for the Library System The purpose in this plan is to involve front -line staff in setting the goals and directives of all cleparwients based on their daily mteraction with the public A survey has been sent to 0 staff of the Library System with encouragement to note the strengths opportunities and weaknesses of their own library and the system as a whole Hundreds of suggestions were received with every library sending a representative to meet and compile the most promising ideas to be used as goals for the coming year Many governments and businesses have used this approach successfully Some lugher County officials, including Ms Schweuisberg, traveled to Jacksonville where this system has been utilized for many years Jacksonville recently received an award based on their responsiveness to their citizen s needs and concerns C Budget FY2002 -2003 It vnll be a very challenging budget year Money is short and the media budget has been decreased by 45% This is a preliminary budget and even though fines and fees - increased from 10 cents to 20 cents, the increase will not meet the needs of the system Neither the County Manager nor the Board of County Commissioners has seen the budget, however, the Budget Commissioners Workshop will be held in July Budget r Hearings will be held in September and we might need Board members and Fiends to attend those hearings Friends are raising money in order to purchase books and SEP -06 -2002 12 00 CAPE CANAVERAL LIBRARY 407 868 1103 P 07 videos Discussion ensued as to whether it would be permissible to place a donation Jar at the circulation desk Ms Escape will look into this as she is not able to approve The Library System has avoided cutting staff or cutting staff hours Dr Grady mqunvd as to whether Psychology books could be sold It was decided that the year and subjects covered would determine that factor The Friends of the Library would like to do a membership campaign with small give -away gigs to increase funds Ms Escape noted that the Friends of the Cape Canaveral Library had donated many books at the end of the fiscal year, as well as browse through all donations to make sure books are suitable for sale or to place in the library collection. D Election of Officers Elections were held with the following results Dr Tim Grady, Library Board Chairperson Jim Brown, Library Board Vice- Chairperson Other Members Include Joanna Atwood, Library Board Secretary Juice Bell, Library Board Member Rosann Gallagher, Library Board Member /1' Alternate Evelyn Reid, Library Board Member /20d Alternate IV ANNOUNCEMENTS A. The next Cape Canaveral Public Library Board Meeting will be held Tuesday, July 9 2002 at 2 00 p in at the Cape Canaveral Library Meeting Room The next County Library Board Meeting will be held Wednesday, June 12, 2002 at 5 00 p in at the North Brevard Public Library 2121 S Hopkins Ave, Titusville, FL 32780 ADJOURNMENT Dr Grady adjourned the meeting at 3 30 p in meeting adjourned with all in favor Joanna .A twood Secretary Cape Canaveral Library Board Respectfully submitted, Susan Travis Recording Secretary Cape Canaveral Public Library TOTAL P 07 APR -08 -2002 07 23 CAPE CANAVERAL LIBRARY 407 868 1103 P 02 BREVARD COUNTY Inter-Office Board of County Commissioners MEMORANDUM! Brevard County Library System Phone (321) 868 -1101 Cape Canaveral Pabhc Library Fax (321) 868 -1103 201 Polk Avenue - Cape Canaveral FL 32920 MEMO TO FROM RE DATE Library Board Members Susan Sills. City Clerk, City of Cape Canaveral Andres Bowers, Treasurer, City of Ca Isabel Matos- Escapa, Director Gape Canaveral Public Library Ubrary Board Meeting - April 9 April 8, 2002 The Cape Canaveral Public Library Board Meeting scheduled for Tuesday, April 9 2002 has been canceled because of director s sicimess Cathenne J Schwemsberg, Library Services Director Jennifer Morrison, Library Operations Manager TOTAL P 02 APR -08 -2002 07 23 CAPE CANAVERAL LIBRARY 407 868 1103 P 01 Brevard County Library System Cape Canaveral Public Library 201 Polk Avenue Cape Canaveral, FL 32920 Phone (321) 868 -1101 or 1102 Fax (321) 8681103 FAX TRANSMITTAL TO MS SUSAN STILLS, CITY CLERK FROM ISABEL ESCAPA, DIRECTOR CAPE CANAVERAL PUBLIC LIBRARY DATE 4/8/02 RE LIBRARY BOARD MEEDTING 4 -9 -02 PAGF,S, INCLUDING COVER SHEET 2 COMMENTS CANCELED BOARD MEETING DUE TO ILLNESS