HomeMy WebLinkAboutTask Order No. 2013-4, North Atlantic Remaining Design & Bidding Services I
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'BRAD T,BLAIS,P.E. Quentin L. Hampton Associates, Inc. TELEPHONE.FAX:(386)781-3977
DAVID A.KING,P.E.
ANDREW M.GIANNINI,P.E. Consulting Engineers EMAIL:glha @glha.com
KEVIN A.LEE,P.E. P.O.DRAWER 290247
PORT ORANGE,FLORIDA 32129.0247
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April 26,2013
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Mr.Jeff Ratliff
Public Works Director
City of Cape Canaveral
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P.O. Box 326
Cape Canaveral, FL 32920
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NORTH ATLANTIC AVENUE STREETSCAPE
Remaining Design and Bidding Service
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Dear Mr. Ratliff:
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J Enclosed is our proposed task order for the remaining design tasks for the above referenced
project. The scope of work includes the work that was excluded/postponed from the first task
order due to the limited funds allocated last fiscal year. This task order includes the remainder of
1 the permitting assistance, bidding assistance and construction phase services. As discussed at our
April 24 meeting, the task order does not include landscaping and irrigation design services. We
understand the City will contract directly with Brad Smith Associates, Inc. (BSA). QLH will
coordinate the design effort with BSA.
Also as requested, we have included full time inspection for an estimated 6 month construction
1 duration.
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I Please review the task order and return one executed copy if found acceptable. Contact our office if
you have any questions or need additional information.
Sincerely,
QUE P ON ASSOCIATES, INC. '
il David A. King, P.E. , Kevin A. Lee,P.E.
Vice President V Project Engineer
IDAK/KAL:mt/el
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) Enclosures
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TASK ORDER NO 2013-4
i TO AGREEMENT FOR ENGINEERING SERVICES
QUENTIN L.HAMPTON ASSOCIATES,INC.(QLH)AND
CITY OF CAPE CANAVERAL,FLORIDA
Revised 4/26/13
PROJECT: North Atlantic Avenue Streetscape-Remaining Design and Bidding Services
i Execution of this Task Order by the City, shall serve as authorization for Engineer to provide
professional services for the above project.
RESPONSIBILITY OF THE ENGINEER:
1 Engineer shall provide said professional services pursuant to the Agreement.
RESPONSIBILITY OF THE CITY:
Provide the Engineer the necessary guidance regarding design variations upon presentation and
recommendation of such from the Engineer.
1 BACKGROUND:
1 The City has planned for the North Atlantic Avenue Improvements Project in the City's adopted
Capital Improvement Program (CIP), project number G03. The City contracted Brad Smith
Associates, Inc. (BSA) to prepare a planning study which was subsequently adopted by the City.
The City desires to proceed with the design of the project in FY 2012 with work beginning in
November 2011. Bidding and construction is planned to begin in FY 2013 and span into FY 2014.
$1.421 M has been programmed for construction in the CIP.
The City previously contracted with the Engineer to provide design phase services. Due to limited
funding at that time, the landscaping and irrigation design, a portion of the permitting effort and
bidding assistance was excluded from that task order. Additional funds were to be budgeted in
FY2013 for this postponed work.
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I SCOPE OF WORK:
Landscape and Irrigation Design: The City will contract with Brad Smith Associates, Inc (BSA)
directly for these services. QLH will coordinate BSA's work with the overall streetscape design.
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Permitting-QLH will prepare applications and supporting information for the following permits:
1 • SJRWMD Environmental Resource Permit
• FDOT Right-of-Way Connection Permit for work at SR A1A
QLH will submit the application packages to the agencies and respond to all reasonable RAI's. QLH
will also coordinate the review/approval of the Canaveral Blvd signalization design by Brevard
County Traffic. Processing FDOT approval via their Electronic Review process, if the project is
funded via their LAP or JPA programs,is not included. An allowance for permit fees are included.
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Bidding Assistance: QLH shall assist the City in the public bidding of the project by completing the
following work items:
• Preparation of bidding documents per CITY standards
• Distribution of documents to potential bidders/plan rooms
• Preparation/Issuance of any addenda
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• Addressing of all potential bidder quotations
• Attend pre-bid meeting
• Review received bids
• Prepare certified bid tabulation
• Investigate low bidder(s)qualifications
• Prepare bid award recommendation letter
CONSTRUCTION PHASE ASSISTANCE:
Construction Contract Administration: QLH will provide the following services during the
construction phase:
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1. Coordinate execution of contracts
2. Schedule and preside over preconstruction conference
1 3. Issue Notice to Proceed to Contractor
J 4. Review shop drawings/material submittals
S. Address Contractor questions
6. Twice per month site visits
7. Review of monthly Contractor pay requests
8. Review of Contractor as-built drawings
9. Review change orders
10. Prepare final record drawings,utilizing Contractor as-builts and inspector sketches,etc.
11. Determine substantial completion.
12. Provide final inspection
13. Recommend final payment
14. Coordinate execution of final paperwork
15. Provide Certificate of Completion to permitting agencies.
i Construction Project Representative: QLH will provide a qualified full-time inspector to provide
the following services during the construction phase:
I1. Attend pre-construction conference
2. Assist Engineer with shop drawing review
3. Observe contractor's construction activities
4. Document construction activity via daily reports/logs
5. Address citizen complaints
6. Review contractor's soil and erosion control efforts
7. Review contractor's monthly pay requests/quantities
8. Prepare supplemental as-built sketches
9. Review contractor's as-built surveys
10. Review contractor's locating efforts of existing utilities
11. Coordinate responses to contractor's Requests For Information(RFIs)
12. Coordinate engineer's field directives
13. Coordinate material and field tests.
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TIME FOR COMPLETION:
The professional services authorized by this Task Order are scheduled for completion according to
1 the following schedule commencing from the date of this Task Order.
Landscape and Irrigation Design Coordination Per BSA's schedule
Permitting Per SJRWMD/FDOT schedule
Bidding Assistance Per City schedule
Construction Phase Assistance Assumed 7 month construction
The above time frames do not include City review Mmes.
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1 COMPENSATION:
The fee for these services is estimated at$87,997.50 based on the following schedule:
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Landscape and Irrigation Design Coordination Allowance $1,035.00
Permitting Lump Sum $3,900.00
I Bidding Assistance Lump Sum $3,887.50
I Construction Phase Assistance* Lump Sum $77,175.00
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Allowances(printing,etc.) Allowance $2,000.00
TOTAL $87,997.50
1 *Resident Project Representative(Inspector)portion of fee to be billed at actual hours expended.
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CITY OF CAPE CANAVERAL,FLORIDA
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Dated: (,/g///j By !.-f ,,..2.,„,_
3 David Greene,City Manager
QUEN'IDK.T1AM T ASSOCIATES,INC.
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Dated: I w 1 43 By:
David A. King, P.E.
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