HomeMy WebLinkAboutResolution No.67-63RESOLUTION NU. 67 -63
A RESOLUTION APPROVING AGREEMENT FOR
AUDITING SERVICES BETWEEN THE CITY OF
CAPE CANAVERAL, FLORIDA, AND ROSENBERG,
DOBSON, AND COMPANY: PROVIDING All
EFFECTIVE DATE
BE IT RESOLVED by the City Council of the City of Cape
Canaveral, Florida, that:
Section 1. That the City of Cape Canaveral, Florida,
hereby approves the Agreement for auditing services between
the City of Cape Canaveral, Florida, and Rosenberg, Dobson,
and Company, a copy of same being attached hereto and made a
part. hereof.
Section 2. The City of Cape Canaveral, Florida, authorizes
the Mayor and the City Clerk to execute said Agreement on
behalf of the City.
Section 3. This Resolution shall become effective immediately
upon its adoption.
ADOPTED by the City Council of the City of Cape Canaveral,
Florida, this 5th day of December 1967.
ATTEST:
4 ity'Clerk '
AF PRO U FU 1:
CItY 1 tarney
/� I
RES (D1 -Q
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AGREEMENT
This agreement, entered into as of this 7th day of
December 1967 by and between the CITY OF CAPE CANAVERAL,
of the County of Brevard, state of Florida, hereinafter referred
to as the "City ", and ROGER W. DOBSON of the certified public
accounting firm of ROSENBERG, DOBSON & COMPANY, hereinafter
referred to as the "Contractor ".
WITNESSETH:
WHEREAS, the "City" has by Resolution No. 67 -63, dated the
5th day of December, 1967, authorized the "City" to enter into
a contract for auditing services with the "Contractor ", and
WHEREAS, the'City" and the "Contractor" are desirous of
setting forth the terms and conditions as contained in this
document;
NOW, THEREFORE, in consideration of the mutual promises,
covenants and conditions contained herein and other good and
valuable considerations, it is agreed as follows:
1. The "Contractor" shall, in a satisfactory and proper
manner, perform the following:
a) Make a general audit of all funds and groups of accounts,
such audit being designed to render an unqualified opinion on
the "City's" financial statements for the fiscal year ending
September 30, 1968. Audit procedures shall include, but not be
limited to, those enumerated on Schedule 117," attached hereto.
b) The audit will be performed periodically throughout
the year and will be completed as soon as possible after the
close of the fiscal year, but in no event later than sixty days
after the close of the fiscal year.
c) As part of the audit the "Contractor" will review the
accounting procedures and the system of internal control in use
by the "City" and will maize suggestions for improving accounting
procedures and internal controls at the conclusion of the audit.
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2. The "City" agrees to Pay to the "Contractor ", for the
above- described services, an annual fee and out -of- Pocket
expense of a maximum of $4,500.00. In the event the "Contractor's"
per diem rates, charges for fees and out -of- pocket expenses should
be less than $4,500.00, because the time to render this service
is less than the time estimated by the "Contractor ", the lesser
amount will be billed to the "City ".
3. In the event that unforeseen circumstances arise
requiring a more detailed investigation than would be necessary
under ordinary circumstances or where the "City" requests
additional services, such fees will be arranged in advance to
the satisfaction of the "City" and the "Contractor ".
ROSENBERG, DUBSON & COI -MANY CITY OF CAPE CANAVERAL
Contrac/por Ci�
By: Ll
Position: Partner Position: Mayor
Attest: �. /. _ ��, _/6` Attest
RES (0%-63
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SMEMILE "A'•
AND RECUPTS:
GENERAL: '
Ascertain that revenues collected have been turned over promptly to
the treasurer intact and that revenue has been creditud to the proper funds.,
Ascertain that revenues have been deposited promptly to the credit
of the municipality intact.
Verify tile accuracy of cash receipts records, noting whether revenue
has been received and deposited.
Verify the authority for any refunds, adjustments or abatements.
F:MM-' -L PRO':P:RTY TAXES:
&s„essor. Verify the valuation of assessable property by the . records of tax
'
Verify the amount due from tic county.
Verify unpaid tax'iter:s by sending requests of confirmation to
del inquenCS.
collected. Verify the delinquent tax ponalty and interest collected or to be
;:ass. Fhl:s AND rpR rrg•
Check rates charged against Ordinances or properly approved scileda:e_.
Trace collec[ions into cash receipts records and bank deposits.
Cm:p— to.ul of .ouch revenue account LO prior years, and obtain
::planation for significant differences.
\::S A::!1 FORFEITURES,
Check the docket for -invx collected, pay;aen. .roes by serving.
;oil sentences and for .,oa ys bcid for
Chuck police records for arrests, bonds collected ;:::d i pending trl : :i.
T-C, r. :once :: rcccivud to I osit in arrow, and suberqu. n. deposit to
Carfvitorc :: or refund.
1.....c :iqc frmlchiscs to utility campauies.
C:.,.pute ai..aunts due the City.
, -LI receipts to propel' fund.
..- paro receipts with prior years and obtain explanation for
....�...,�� differences. .
RES 67—&1
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SPFCIAI. STRUT PAUNG ASSESSMENT:
Check asecssment rolls and calculation of assessments.
Trace collections of assessments, interest, and penalties into
cash receipts and deposits.
Send audit confirmations on unpaid assessments.
Check interest charged on deferred assessment installments.
SFIM11 REVENUES:
See that revenue is recorded in accordance with bond Indenture.
Ascertain that the City is properly billing customers not billed
by City of Cocoa.
Check billings and collections by City of Cocoa.
OTHER:
Calculate interest income on investments.
Check activity in treasury hill, certificate of deposit and other
investments to see chat earned income has been properly recorded.
Check discounts, premiums and accrued interest on sale of bonds.
Test check any other revenue items of significance.
F.XPENMITURES
Ci:;:IaL1L:
XOte whether expenditures were properly authorized and incurred
and are proper charges [o th,iu nd and appcopriat ion to which they are charged.
See that e>penditures are supported by itemized invoices, vouchers,
contracts, or other supporting documents approved by proper municipal officals.
Rcview endorsements on checks.
.Verify accuracy of disbursement records.
APPR OPRTAT TO`; S :
Check appropriation a uthorizations.
test to sec if charges are mad, to .proper appropriation.
Test eu u' tf expenditures plus encumbrances are within ..ppropriati,ns.
PPRCUASES:
Chccic prices paid against. contracts or purch.i., orders.
Cileclt fuucinlp;, extensions and discounts on invoic -i.
Checit payralls to approved salaries.
Cbcc,t ,.c. uracy Of pnyr,ll cw :q+ntUrcions.
:c crtain that withh,lding taxes: and OSAI arc being properly
uit bbcld .nd remitted.
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531
PA)1WNT OF BONDS AND PCCCRI E
Check schedule of maturities. Ex;uaina bonds and interest pay -
r ots. Sea chat bonds and coupons have bcen saLlsfnctorlly cancelled.
Confirm interest and bond payments with transfer agent,
CONSTRU(MON AND IMPROVEMENTS:
Examine contracts and ascertain that payments comply therewith.
Prepare schedule of total disbursements on improvement contracts.
ASSETS AND LIABILITIES:
Ascertain that cash and other assets are separately accounted for
as to the various funds.
Count or confirm all cash and securities.
Check treasurers bank reconciliations.
Verify any accounts receivable.
Trace inLerfund transfers.
Calculate prepaid expenses and deferred charges such as insurance,
bond discount, etc.
Vouch and inspect major additions to property and equipment.
Ascertain disposals of fixed assets are properly authorized and
trace cash receipts therefrom to cash records.
Inspect insurance policies for adequate coverage.
Ascertain accounts payable and encur.ibrances are properly recorded.
Ascertain is any unpaid judgments exist.
Accrue salaries and wages and interest expense•.
SI7:YINC. FUND RFQ1;TRI::xi:NT1; AND SINKINC 111:;11 Ri:s Cillrrs:
Ascertain LhaL revenue is recorded in accordance with bond indentures.
Sot, whether the reserve indicates correctly th m
e amount of assets
which should be in tile fond.
Noe• wh.Lh,r contributions and earnings thereon are in accordance
wfth requirc:.;en[s.
Il. Lc .ii no if contribut inns and earnings arc invested in the classes
of seeuriti..., required by bond Cnd— Lures.
1h L,r :,ine if sinking fund investments mature early enough to meet
the bonds to be retired from the fund.
RES%7 -63
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