HomeMy WebLinkAboutResolution No. 1977-02 r
MICROFILMED 4-10-8C
RESOLUTION NO. 77- 2
A RESOLUTION APPROVING AGREEMENT FOR AUDITING
SERVICES BETWEEN THE CITY OF CAPE CANAVERAL,
FLORIDA AND DOBSON, JONES & BJERNING, P. A. ;
PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED by the City Council of the City of Cape Canaveral,
Florida, as follows:
SECTION 1. The City of Cape Canaveral, Florida hereby approves
the agreement for auditing between the City of Cape Canaveral, Florida
and Dobson, Jones & Bjerning, P. A. , a copy of said agreement being
attached hereto and made a part hereof.
SECTION 2. The Mayor and City Clerk of the City of Cape
Canaveral are hereby authorized to execute said agreement on behalf of
the City.
SECTION 3. This Resolution shall become effective immediately
upon its adoption.
ADOPTED by the City Council of the City of Cape Canaveral,
Florida, this 15 day ofFebruary., 1977.
OWE of
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• Mayor
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ppr• e_etta�s'ta form: /
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ity Attorney NICHOLAS i r
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SALVAG 10 al
THURM FAINI
DOBSON, JUNES & BJERNINO. P.A.
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245 HAONOLIA AVENUE - HERR= i'3"ND. PLORUTA 020.1:
TELEPHONE (00013&'1 -1—
City Council
City of Cape Canaveral, Florida
This letter is to confirm the arrangements for auditing services to
be performed by our firm for the City of Cape Canaveral.
We will examine the financial statements of the City of .Cape Canaveral
for the year ending September 30, 1977. The following funds will be in-
cluded in our examination;
General Fund
Enterprise Fund - Sewer System
Enterprise Fund - Recreation Facilities
Special Assessment Fund - Street Paving
Debt Service Fund
Municipal Police Officers' Retirement Trust Fund
Special Revenue Fund
General Fixed Assets
Our examination will be made in accordance with generally accepted auditing
standards and will include such tests of the accounting records and such
other auditing procedures as we consider necessary to enable us to express
an unqualified opinion on the statements.
It is not contemplated that we will make a detailed examination of
all transactions such as would be necessary to disclose any defalcation
or irregularities that may have occurred. We shall inform you, however,
of findings that appear to be unusual or abnormal.
ATTACIINENT TO
RESOLUTION NO. 77 -2
Your staff will assist us to the extent practicable in the completion
of our engagement. They will provide us with schedules and supporting
details that we deem necessary. Our fee for this examination will be
$9,000 and will be billed to you as the work progresses. It should be
understood that circumstances may arise that will require our services to
be extended. If it appears that the fee of $9,000 will be exceeded be-
cause of special circumstances, we will bring this to your attention.
This engagement does not include any services not specifically stated
in this letter. Additional services which you may request will be subject
to separate arrangements.
If this letter correctly expresses your understanding, please sign
the enclosed copy where indicated and return it to us.
-% -
,� °~
DODSON, ONES 6 WEANING
January 18, 1977
APPROVED: />
Dy: � _-e - 4,z-
Title: Mayor
Date: February 17, 1977
ATTACHMENT TO
RESOLUTION NO. 77 -2
SCIISiUU LE_��t� �
RiiVENUliS L:;U I:ECEII''f5; (Snmplc Uasis, there np {,roprhatc)
turned over promptly to
Gt:C_'L'[�T' collected have been [u [n the proper funds.
Test redited C-
[ CYaC revenues
the treasurer intact and that revenues has been to the credit of the
Test that revenues +ere deposited Pror..ptly
municipality intact.
Test cash receipts records, noting +hather revenue has been
received and deposited osited promptly• adjustments or abatements.
Test docueentation supporting refund s,
L PROPERTY TAXES: the records of tax
CENF1iA property by
Confirm the valuation of assessable p P
assessor. the county.
confirm the amount received from
LICENSES, FEES AND PM1lTS. erly approved schedules.
Check rates charged against Ordinances °r Prop P
de -sits.
Trace collections into cash receipts records a ad bank
Compare total of revenue accounts to prior years, and obtain
gnificant differences.
explanation for si
Tl FORFEITUdES:
FINES ti.
check the Folic. Department for fires collected. trial.
Check police records for arrests, bonds collected and 1rlice ing
Confirm Payments received from Brevazd County to the police department
records and city hall records.
tyLw, CH utility companies.
gamine franchise agreement t-
Compute amounts due the City-
Trace receipts to proper fund.
Compare receipts with Prior years and obtain explanation far any
significant differences.
KNi I BKO
Test that revenues are collected in accordance with establish.
rate. ^ .,.
SPECIAL. YAVINO ASSESSPIEI`�: and calculation of asscs..menC^
Test assessment ro1L^ and penalties cnnitics il°
Trace bolleetions of
cash receipts and deposits.
Send audit o
Se audt c n unpaid assessments•
'rest interest charged on deferred assessment
T installs ^ -nts•
ATTACIIDSELIT TO T�_2
RESOLUTION NO.
StZ:ER KCl'CP;111:5;
Test that revenue in recorded in accordance with Lund indenturr..
Test that the City f:: properly billio; costumers not billed by the
City of Cocoa.
Test billings and collections by City or Cocoa.
Calculate interest income on investments.
Test activity in treasury bill, certificate of deposit and other
investments to ascertain that earned income has been properly recorded.
Test discounts, premiums and accrued interest on sale of bonds.
Test any other revenue items of significance.
EXPENDITURES
GEt1EP.AL:
Test whether expenditures were properly authorized and incurred and
are proper charges to the fund and appropriation to which they are charged.
Test that expenditures are supported by itemized invoices, vouchers,
contracts, or other supporting documents approved by proper municipal officials.
Inspect endorsements on checks.
Test accuracy of disbursement records.
APPROPRIATIONS:
Test appropriation authorizations.
Test to see if charges are made to proper appropriation.
Test to see if expenditures plus enc—lorances are within appropriation::
PURCIl SES:
Compare prices paid against contracts or purchase orders.
Test footings, extensions and discounts on invoices.
PAYROLLS:
Compare payrolls to approved salaries.
Test accuracy of payroll computations.
Ascertain that withholding taxes and OSAI are being properly
withheld and remitted.
PAYNEN'T OF BWMS AND INTEREST:
Prepare schedule of maturities. Examine bonds and interest payments.
Ascertain that bonds and coupons have been satisfactorily cancelled.
Confirm interest and bond payments with transfer agent.
ASSETS AND LIABILITIES:
Ascurtain that cash 4..11 other as—s are supa—Lely accounted for
a:: to the various funds.
Trace interfund transfers.
Test treasurers bank reconciliations.
Calculate prepaid expenses and deferred charges such as insurance,
bond discount, etc.
vouch and inspect major additions to property and equipment.
Ascertain that disposals of fixed assets are properly authorized and
trace cash receipts therefrom to cash records.
Inspect insurance policies for adequate coverage.
Ascertain that accounts payable and encumbrances are properly recorded.
Ascertain if any unpaid judgments exist.
Accrue salaries and wages and interest expense.
SINKING FUND REQUIRF`[ENTS AND SINKING FIND RESERVES:
Ascertain that revenue is recorded in accordance with bond indentures.
Ascertain that the reserve indicates correctly the amount of assets
which should be in the fund.
Ascertain that contributions and earnings thereon are in accordance
with requirements.
Ascertain if contributions and earnings are invested in the classes
of securities required by bond indentures.
Ascertain if sinking fund investments mature early enough to meet
the bonds to be retired from the fund.
GARBAGE SERVICE CONTRACT
Test payments for garbage service to determine that payments are in
accordance with terms of the contract.
Determine that amounts billed for annual cost of living increase and
increase in workmen's compensation insurance agrees with terms of the contract.
Test accuracy of amounts included in billings for new commercial
customers.
Test billings by the City for garbage services and correlate with
charges to the City by Rubbish Han, Inc.
ATTACHMENT TO
RESOLUTION NO. 77 -2