HomeMy WebLinkAbout09-11-2012 Minutes CAPE CANAVERAL LIBRARY BOARD
Meeting Minutes September 11, 2012
1. Call to Order
The regular meeting of the Cape Canaveral Library Board was held Tuesday, September 11,2012, and called to
order at 2:01 pm by Linda M. Brown, Chairperson.
The following Members were present:
Linda Brown, Chairperson
Jean Deck, Secretary
Mary Ernst, Library Board Member
Marilyn Nicholas, Library Board Member
Evelin Reid,Library Board Member
Also present:
Jenny C Morrison, Library Director
Marianne Ellis,Recording Secretary
Fran Norman—Cape Canaveral Recreation Center
Leo Nicholas
a. Approval of minutes
Evelin Reid made a motion to approve the May 8, 2012 minutes.
Marilyn Nicholas seconded the motion.
Motion carried unanimously as approved and accepted.
b. Correspondence
There was no correspondence.
c. Chairperson's Report
Linda Brown welcomed Marilyn Nicholas as our newest regular Library Board Member and noted that Mary
Ernst would not be continuing as a member of the Library Board. Linda told Mary that she may re-apply if she
wanted to re-consider. Her last meeting would be this one.
Linda advised that we have received applications for the vacancies on the Board. Linda asked if it was alright to
contact the persons on the applications to see if they are still interested in being on the Board. It was suggested
by several members that Linda contact those applicants that placed their interest at#1 or#2 first then continue
from there.
Review of Sunshine Laws was discussed. All of the Board Members will be required to review the Sunshine
Law once a year to make sure that everyone understands what the Sunshine Laws are. The Sunshine Laws
requires that two or more members of the Board cannot discuss anything that may come up in front of the Board.
The City of Cape Canaveral has requested that all of the Board Members have reviewed the Sunshine Law and
understand them.
There was much discussion about the possibility of getting the City of Cape Canaveral to provide a recording
secretary for Library Meetings after the present recording secretary is no longer available. It was suggested that
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Jean Deck,Board Secretary,take the minutes. Jean expressed surprise and indicated that she would not continue
if so asked.
Evelin Reid made a motion that the board look into the possibility of having the City of Cape Canaveral provide
a recording secretary for our meetings and into changing our By-Laws to reflect this change. Jean Deck
seconded the motion.
d. Friends of the Cape Canaveral Public Library Report
Jean Deck reported that for the fiscal year the Friends expenses were $560.00 more than incoming funds. For
the calendar year expenses were $3000.00 more than incoming funds.
Book Sale Report
Arrangements are being made for the upcoming Children's Book Sale.
Regular yearly book sale will be the in December.
e. Director's Report
Jennifer Morrison reported that Circulation as of this date is down 4.3% for the year This is likely due to people
using digital media more and more
Attendance is up 5.7%indicating how many people are in and out of the Library.
Weeding continues especially in Juvenile items that haven't circulated in two years.
A report of Fines &Fees was given to each Board Member and discussed.
Jenny thanked the Friends for helping finance her attendance at the PLA (Public Library Association)
Conference.
2. Personal Appearances
There were no personal appearances.
3. Unfinished Business
There was no Unfinished business.
4. Old Business
a. Summer Library Youth Program
The Summer Library Youth Program was a huge success. There were 16 programs for infants&toddlers
presented with a total of 318 in attendance. A total of 894 children ages 4-11 years attended 8 programs. There
were 8 young adults in attendance of 1 program and one additional program for Youth Services was attended by
143 individuals.
b. Roof Replacement
The final quote for the roof replacement on the Cape Canaveral Public Library was copied to each member of the
board. $133,123.00. The City of Cape Canaveral has promised to waive the permitting fees. Approximate
time to re-roof will be 3 months.
5.New Business
a.Library fund Raising
Linda Brown showed pictures she took at a San Jose Library and made suggestions for Library Fund Raising,
including a new sign for the Friends Book sales within the Library. Another suggestion was Commercial
Advertisements at the library for local businesses. Additional funds could be used for new books
b.2013 Meeting Dates
Jenny Morrison requested that the Library Board Meetings be changed to Thursdays to help coordinate her
schedule better. A motion was made by Jean Deck to change the by-laws to reflect a change in meeting day
from the second Tuesday every other month at 2:00pm, to the second Thursday every other month at 2:00pm.
The motion was seconded by Evelin Reid.
c.City Tax Contingency Funds Request
Jenny Morrison suggested looking into what it would cost to re-carpet the building.
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d. Impact Fees Request
Jenny requested that a motion be made to request$30,000 from the city from Capital Improvement Accounts for
materials such as Videos, Books,etc. Jean Deck made a motion and Evelin Reid seconded the motion.
e.VFW Children's Christmas party
A question regarding volunteers arose about the co-sponsorship of the VFW Children's Christmas Party by the
Cape Canaveral Library on December 15,2012 and was tabled until the November meeting of the board.
6. Announcements
a. The next Cape Canaveral Public Library Board Meeting will be held on Tuesday,November 13, 2012 at
2:00pm at the Cape Canaveral Public Library Meeting Room. The next Brevard County Library Board Meeting
will be held on Wednesday,November 21, at 4:30pm at the Central Library.
b. All libraries will be closed Sunday, November 11th and Monday November 12 to honor Veterans Day and
Thursday,November 22nd and Friday November 23`d for Thanksgiving.
7. Adjournment
Evelin Reid made a motion to adjourn the meeting.
Jean Deck seconded the motion.
There being no further business before the Board,the meeting was adjourned at 3:40 pm.
respectfully submitted
Marianne Ellis
Recording Secretary