The URL can be used to link to this page

Home My WebLink About11-18-2008 Minutes CAPE CANAVERAL LIBRARY BOARD Meeting Minutes November 18, 2008 1. Call to Order The regular meeting of the Cape Canaveral Library Board was held Tuesday, November 18, 2008 and called to order at 2:08 PM by the Library Board Tim Grady, Chairman, Cape Canaveral Public Library Board. The following Members were present: Dr. Tim Grady, Chairman Joanna Atwood, Secretary June Bell, Library Board Member Jean Deck, Library Board Member Mary Ernst, Library Board Member Harry Pearson, Library Board Member Isabel Matos-Escapa, Library Director Marianne Ellis, Recording Secretary Also attending: Bennett Boucher, Cape Canaveral City Manager, Shannon Roberts, Council Member, City of Cape Canaveral, Dianne Markum, Business & Cultural Development Board. A. Approval of minutes Joanna Atwood made a motion to approve the November 9, 2008 minutes. Harry Pearson seconded the motion. Motion carried unanimously as approved and accepted. B. Correspondence Two applications for Library Board members were received. A Special Meeting will be held on Wednesday, December 17, 2008 after our Holiday Luncheon, to consider the candidates. C. Chairperson's Report No report. } D. Friends of the Cape Canaveral Public Library Report E. Director's Report All members present received an Annual Volume of Work Report for FY 2007-2008, October 2007 through September 2008. The also received a Monthly Report of Library Activities for the month of October 2008. Wendy Orona will begin at Cape Canaveral Pulbic Library on December 1, 2008 as a Reference Librarian. We are waiting for paperwork on the Library Aide position. The Friends will hold their annual Book Sale on December 4, 5 and 6. Preview night will be from 5pm to 8pm on Thursday December 4h. New shelving,payed for by the Friends of the Cape Canaveral Library, was received and installed in the Fiction and Non-fiction area Our new computer software, TLC, is up and running. Four additional computers have been orders for our patrons. The $4,000 cost will come from our Fines & Fees. We have 4 one-half hour computers, 2 one hour computers and one(1) fifteen minute computer. There is much more demand because of the economy at this time We fax resumes and applications even for out-of-state employment. There will not be AARP tax assistance at the Cape Canaveral Library next year Patrons can go to Cocoa Beach. II PERSONAL APPEARANCES III UNFINISHED BUSINESS In a discussion about painting the exterior of the building, Isabel Escapa, Director advised that it will cost$20,000. It will be a sealer paint. The money will come from Fines &Fees. Bennett Boucher, Cape Canaveral City Manager advised that he will talk to the Brevard County Commissioners about paying for the painting of the Cape Canaveral Public Library building. There is continuing discussion about the Proposed Amendment to the Library Lease Agreement. Discussions about additional electricity and Janitorial services. Harry Pearson suggested that Bennett Boucher go to the County Commissioners with the proposed amendment. Jean Deck asked if all our reasons for not wanting this agreement are moot? Bennett Boucher advised that the City owns the building and we should be able to share the meeting room. Harry Pearson advised that this amendment has to be approved by the County Commissioners. Jean Deck asked about the storage of used books. Bennett Boucher advised that they can store the books in a room in the bay at the annex. He advised although this room is not air conditioned, it is usually cool. When Bennett Boucher asked what the Friends collected from the book sale, he suggested maybe not doing the book sale anymore. Mr. Boucher discussed the remaining property tax levy of$ 203,928 collected from the City taxpayers and not directly appropriated to the Cape Canaveral Library budget. Isabel Escapa, Director presented a statement made by Mrs. Schweinsberg in a previous meeting, as follows: Mrs. Schweinsberg explained that the Brevard County Free Public Library district is a COUNTYWIDE taxing district that provides a COUNTYWIDE service and as such, there is no relationship to the amount of tax revenue collected in one city and the budget of any one library. All of the citizens of the Brevard County(including those of the City of Cape Canaveral have full access to ALL SEVENTEEN Public Libraries in the County. All the citizens of Brevard County have access to every book in the entire Library System. Cape Canaveral Public Library Actual Expenditures for Fiscal Year 2006-2007 was $ 463,600.36 and for Budget Expenditures for fiscal Year 2007-2008 are $482,176.24. These numbers are only for staffing and operating expenses specific to the Cape Canaveral Public Library. They do NOT include system-wide support provided to all 17 county libraries including Cape Canaveral. Examples of these support services are the cataloging and patron computer system, interlibrary loan, Talking Books for the service impaired, courier service, General Repair Technician Services, Mobile Library to serve children and the elderly, and more The budget for these supporting services is $4,575,480 for the current year. IV NEW BUSINESS Isabel Escapa advised that the information she received about a re-cycle bin for books and magazines, would take up a full parking space at the Cape Canaveral Library. Bennett Boucher asked her to get more details about the size of the bin. Bennett Boucher, introduced discussion about the ICMA Library Grant. He advised that there needs to be a special meeting before January 1St because the grant application is due in January 2009. Isabel Escapa read the Annual Evaluation to all Dianne Markum, Business & Cultural Development Board, suggested combining the Reading Festival in February 2009 with the Children's Art show. Bennett Boucher was in agreement with this The Youth Services Librarian, Cara Kincaid could be involved. It was suggested that she could organize small events for the children. Bennett Boucher suggested that he, Isabel Escapa and Dianne Markum will work it out to arrange the Art Show events. Isabel will meet with Cara Kincaid and Dee Livingstone. June Bell made a motion that the Cape Canaveral Public Library will cooperate with the City of Cape Canaveral on the Reading Festival and Children's Art Show. Dr. Tim Grady seconded the motion. The motion was carried unanimously. Jean Deck, Treasurer of the Friends, advised that she is working with Isabel on purchasing a new DVD tower for the Cape Canaveral Library, which the Friends of the Cape Canaveral Library will pay for V ANNOUNCEMENTS Tim Grady announced his resignation as Chairman, from the Cape Canaveral Public Library Board. He will continue to serve as a Board Member. A. The next Cape Canaveral Public Library Board Meeting will be held on Tuesday, 3$ January 13, 2009 at 2:OOp.m. at the Cape Canaveral Public Library Meeting Room. The next Brevard County Library Board Meeting will be held on Wednesday, November 19, 2008 at Cocoa Beach Public Library 550 N Brevard Avenue, Cocoa Beach, FL 32931. B. The Friends of the Cape Canaveral Public Library Book Sale. Preview is Thursday, December 4, from 5pm to 7:45pm. Friday 7 Saturday, December 5th and 6th from 9am to 5pm at the Cape Canaveral Public Library. C. The children's Christmas Party sponsored by the VFW Post#10131 and the Ladies'Auxilliaries, and the American Legion#338 will be held on Saturday, December 20 at 11am to 1pm at the Cape Canaveral Public Library Meeting Room D. The Christmas Tree Lighting Ceremony sponsored by the City of Cape Canaveral will be held on Sunday, December 14th at 7pm. (Dicken's Carolers and Capeview Elementary School Choir) at the Cape Canaveral Public Library Meeting Room. E. Brevard County Libraries will be closed Thursday&Friday,November 27 & 28 for Thanksgiving, Wednesday, Thursday and Friday, December 24th, 25th and 26th for Christmas, and Thursday&Friday, January 1st and 2nd for the New Year's holidays. VI Adjournment There being no further business before the Board, the meeting was adjourned at 4:28 pm. Respectfully Submitted: Marianne Ellis, Recording Secretary