HomeMy WebLinkAbout07-21-2009 Minutes WorkshopCITY COUNCIL WORKSHOP MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
TUESDAY
July 21, 2009
5:00 PM
AGENDA
CALL TO ORDER: The Chair called the Meeting to order at 5:00 P.M.
ROLL CALL:
Council Members Present:
Mayor Pro Tem
Council Member
Mayor
Council Member
Council Member
Others Present:
City Manager
City Attorney
Acting Deputy City Clerk
DISCUSSION:
Bob Hoog
Buzz Petsos (arrived 5:03 p.m.)
Rocky Randels
Shannon Roberts
Betty Walsh
Bennett Boucher
Anthony Garganese
Mia Goforth
1. Oral Presentation and Final Ranking of Proposals for RFP 01-2009 Garbage
and Recycle Collection Services.
City Manager Bennett Boucher distributed an Evaluation Matrix and Evaluation Criteria to
the City Council allowing them to rate the two firms, Waste Management and Waste Pro,
after both presentations were made and both firms were given an opportunity for rebuttal
and/or clarification if needed. Mr. Boucher encouraged the Council to take their time in
asking questions and to follow the hand-out as both firms go through their presentations,
making sure the companies meet the four criteria items required. Mr. Boucher stated that
after the top ranked firm is chosen, he would negotiate the final agreement. Mayor
Randels read aloud the criteria to be followed by the City to determine the most
responsible and responsive bidder.
Mr. George Geletko of Waste Management introduced the various representatives from
the company who proceeded to make their presentation to the Council. Discussion
ensued and included recycling and drop offs of such, battery buckets, yard & bulk waste
pick up schedules, re -certification of waste haulers/drivers, safety and drug screenings of
staff, hybrid fuel waste trucks, services to condominiums and townhouses, conversion to
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City of Cape Canaveral, Florida
City Council Workshop Meeting Minutes
July 21, 2009
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side loader trucks and receptacles for such, overall customer service, steam cleaning roll-
off dumpsters, maintenance facilities at Waste Management.
Mayor Randels called for a five minute recess between presentations.
Mr. Bob Hyers and Mr. Tim Dolan of Waste Pro USA, Inc. introduced themselves and
proceeded to make their presentation to the Council. Discussion ensued and included
customer service, satisfaction and response rates, unique challenges such as hurricanes,
involvement with Keep Brevard Beautiful, pick up of batteries, tires and volatile materials
curbside, single source recycling and disposal, beach -end streets containers, problems
with mixing regular waste with recycling and special event receptacles, using Trac EZ
system of management and overall costs, services to condominiums.
Mr. Bill Redman of RGC Consulting, waste consultant for cities and counties, approached
the podium to share his evaluations and, along with Council, put forth pricing and other
concerns to both companies' representatives. Discussion ensued and included call center
services, setting schedules to clean dumpsters, fuel usage and types, resolving issues and
complaints, transition if City decides to go with new company, curbside recycling and cart
sizes, annual maintenance contracts, company facilities, employee bonus programs,
safety and awareness training programs, armoring hydraulics on waste compactors. Mr.
Redman recommended the City negotiate with Waste Pro USA, Inc. Discussion ensued
and included rate costs to the community, container yard rates and bid tabulation sheets;
piles of waste or mattresses and furniture not being picked up around dumpsters or in front
yards. Mr. Boucher urged Council to address any additional concerns before turning in
their rankings. Attorney Garganese stated there was no legal impediment for Council to
talk amongst themselves, but Council Members do need to follow the bid criteria and
complete the scoring sheets individually. More discussion ensued and included Code
Enforcement issues surrounding dumpsters and blighted areas and the contractual
obligations for such.
Council turned in their individual signed evaluation matrix sheets. Those scores and the
overall scores were tallied by the City Manager:
City Council Waste Management
Rocky Randels 71
Bob Hoog 73
Buzz Petsos 78
Shannon Roberts 80
Betty Walsh 81
Overall Score 76.6
Waste Pro USA, Inc.
95
91
100
55
99
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City of Cape Canaveral, Florida
City Council Workshop Meeting Minutes
July 21, 2009
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A motion was made by Mayor Pro Tem Hoog, seconded by Mayor Randels, for the
City Manager to go into negotiations with the winner of the night's presentation,
Waste Pro, for contractual services for waste collection in the City. No comments
were received from the public and no further discussion took place. The motion carried
5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor
Randels, For; Ms. Roberts, For and Ms. Walsh, For.
ADJOURNMENT:
There being no further business, the Meeting adjourned at 9:04 P.M.
Mia G orth, cting q p ty City Clerk
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