HomeMy WebLinkAboutMinutes 04-28-2009CITY COUNCIL WORKSHOP MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
TUESDAY
APRIL 28, 2009
1:00 PM
MINUTES
CALL TO ORDER: The Chair called the Meeting to order at 1:00 P.M.
Council Members Present:
Mayor Pro Tem
Council Member
Council Member
Council Members Absent:
Council Member
Mayor
Others Present:
Bob Hoog
Buzz Petsos
Betty Walsh
Shannon Roberts
Rocky Randels
City Manager
City Clerk
City Treasurer
Public Works Director
Planning & Dev. Director
Building Official
Recreation Director
Brevard County Sheriff Cmdr
Brevard County Sheriff Lt.
DISCUSSION:
1. Goals & Objectives.
Introduction/Welcome:
Bennett Boucher
Susan Stills
Andrea Bowers
Walter Bandish
Bary Brown
Todd Morley
Robert Lefever
Douglas Scragg
Jeff Ludwig
Mayor Pro Tem Hoog welcomed everyone. Mr. Boucher explained this is an informal
workshop to talk about what the City has been doing this year as far as the budget and
issues that Staff is looking at going forward. He stated this is an informal way for
Council and Staff to communicate and have some good dialogue.
Overview: Department Heads report on the 2009 Goals and Objectives & Inform City
Council on issues related to the 2010 Budget.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1't Mtg.
April 28, 2009
Page 2 of 14
Rules: No idea is a bad idea; Be creative; Take risks (reasonable); No criticism allowed
Summarize: After each departmental presentation; Review ideas; Vote on top ideas
and consolidate
Next Steps:
- What happens next: Staff to research the ideas generated & Incorporate into the
2010 draft budget.
- City Council budget workshop meetings in July: Start turning ideas into reality;
City Council to set tentative millage rate end of July.
7 Deadly Budaetina Sins:
• Rob Peter to pay Paul.
• Use accounting tricks.
• Borrow.
• Sell Assets
• Make something up.
• Nickel and dime the employees.
• Delay asset maintenance or replacement.
Community Development Department:
Status Review of Goals and Objectives discussed for FY 2008-09:
The Building Official, Todd Morley, began the presentation.
General
• Consider purchasing a large scale Plotter/Printer. Staff is currently using the
archiving tool, Laserfiche, to scan letter and legal -sized documents, but full sized
construction plans are backlogged and there is no way to scan these presently.
Need funding. Looking into alternatives.
• Look into accepting Credit/Debit Card payments. Additional 3% cost
involved. Consideration should be given while reviewing the permit fee revision
ordinance anticipated for June 2009.
• For Local Business Taxes — Look into internet-based applications, on-line
payments, and on-line licensing. Staff will be looking into changing to
Springbrook software for this functionality.
• Charging for permits for tree removal for trees which are diseased and/or
damaged, but not an imminent threat This will be addressed in the upcoming
proposed tree protection code revisions.
Points of Discussion:
o $17,000 had been previously budgeted for a plotter/printer but was never
purchased because of declining revenues.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1't Mtg.
April 28, 2009
Page 3 of 14
o As an alternative to purchasing a plotter/printer, the possibility of using the City
of Cocoa Beach or Brevard County Building Department scanners was
suggested. The recommendation was also made to team up with another city to
accomplish this task.
o Setting up Credit/Debit Card payments will be implemented after the City
Treasurer looks into vendor and software set-up options. It was suggested
that a bank could become the vendor saving the City the 3% additional cost.
o Implementation data with Springbrook is forthcoming for intemet based and
on-line Local Business Tax functionality.
Bary Brown, Planning and Development Director presented the following:
Zoning
• Continue Land Development Code Review process. Staff requests that future
updates are made on an as -needed basis.
• Comprehensive Plan & Evaluation and Appraisal Report (EAR) process.
EAR report approved by DCA. EAR -based amendments are next. Hoping for
extended timeframes from DCA.
• Review Zoning fees. Research in progress. Include a fee for Comprehensive
Plan amendments. Staff is monitoring current State Legislative action to
determine the effect on proposed zoning fee revisions.
• Implement Redevelopment Plan. Council will have an opportunity to prioritize
Goals, Objectives and Policies for implementation with the next quarter. During
the Community Visioning, the plan will be further developed.
• Change P&Z meetings to once per month. Have been changed to an 'as -
needed' basis.
• Change CAB meetings to once per month. Have been changed to an 'as -
needed basis.
• Add a `Zoning Review' fee to Building Permit The (for new construction and
redevelopment only). Will be considered while reviewing the permit fee revision
ordinance anticipated for June 2009.
• Charge for pre -application meetings (our ordinance currently offers these
at no charge.) Staff requests input.
Points of Discussion:
o Management of the flow of work is better due to changing the Planning and
Zoning and Community Appearance Board meetings to an "as needed" basis.
o The expense of personnel time is not being recouped during the Zoning Review
process for Building Permits. Other municipalities are charging for this expense.
An estimate of the time being used will be provided.
o It was explained that considerable staff time is involved in pro -application
meetings with developers and that if you don't charge a fee, applicants may
show up unprepared. Although it has not been a problem up to this point,
charging a fee would ensure that the applicants show up prepared to have a full
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1"t Mtg.
April 28, 2009
Page 4 of 14
meeting. The City Engineer is paid by the City to attend these meetings as well.
It was noted that pre -application meetings are not required by the Code, but they
are recommended. Mr. Morley asked for consensus from Council to propose a
fee for the pre -application meetings. The group agreed this would save
time and money for the applicants.
Code Enforcement
• Complete review of International Property Maintenance Code (2003
Version) Staff requests we look at the 2007 edition and consider adoption.
• Focus on Increase maintenance of foreclosed and/or dilapidated
properties, maintaining quality neighborhoods. Staff continues to focus on
foreclosed properties and those properties which appear to affect neighborhood
quality.
• Move Code Enforcement meetings to once every two months. Meetings
remain on a monthly schedule.
Points of Discussion:
o Mr. Morley asked for support from Council to buy the 2007 Edition of the
International Property Maintenance Code and bring forward a
conceptualization of what this code does. He explained that if the entire book is
not adopted, it would be possible to use some of the concepts, but they still have
to buy the book to do it.
o The Code Enforcement meetings are still running monthly for up to two hours.
Mr. Morley asked to continue the meetings on an "as needed" basis if that
is okay with Council.
Buildina
• Complete review of Sign Code. LPA has recommended draft approval to
Council. Final adoption anticipated June 2009.
• Update building permit fees. Staff intends to present a revised draft in June.
• Building Official to work closely with Planner to streamline and document
the development review process from start to finish. We are currently
flowcharting procedures toward the departmental management system.
• Charge for hurricane mitigation insurance forms. Staff does not perform this
function.
• Amend the schedule of fees to allow a charge for plan review fees for
permits which are not picked up. The proposed draft will allow staff to collect a
deposit for certain large projects.
• Adopt an ordinance which provides for the denial of permits if there are
any outstanding fees. The proposed permit fee revision ordinance will include
this provision.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1'` Mtg.
April 28, 2009
Page 5 of 14
Points of Discussion:
o The deposit for large projects was specified to be for projects that are one
million dollars or more.
o Mayor Pro Tem Hoog proposed charging a fine for expired permit
applications.
Council aQr�eed:
• To buy the 2007 Edition of the International Property Maintenance Code.
• To continue Code Enforcement Meetings on an "as needed" basis.
Community Development Department
New Goals and Objectives 2009-10:
Mr. Morley continued this portion of the presentation.
General
• Management Training for Planning and Development Director and Building
Official.
• Update Tree Protection Code.
• Maintain current level of service.
Mr. Brown continued this portion of the presentation.
Zonine
• Complete EAR -based amendments.
- Mr. Brown expressed that he would not be able to complete this alone within
the Department of Community Affairs' (DCA) time -frame and stated his desire
that the DCA would extend the State -established schedule.
- Mr. Brown informed Council of the need to use either Miller Legg or another
consulting firm for help in specific areas of knowledge in certain elements
of the EAR such as Housing and Transportation.
- Mr. Brown stated he would present proposed budget dollars to Council as
the budgeting process moves further.
• Work with Council on prioritizing the implementation of the Redevelopment Plan.
• Implement Visioning outcomes.
Code Enforcement
• Continue to utilize civil citations for Code Enforcement.
- Mr. Morley pointed out that this is a good tool but that they are having
trouble collecting money after the citations are issued. He clarified that
collection of fines is a different process that they (Community Development
Department) cannot control and suggested that this may be an issue for the
City Attorney to look into.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —14 Mtg.
April 28, 2009
Page 6 of 14
- Mr. Morley also described a scenario that happens when some people will
start work with out a permit and are then issued a Stop Work Order citation.
A Notice of Violation sometimes gets issued by Code Enforcement, the work
ends up never getting finished and the property owner is left holding the bag.
- Mr. Morley stated that civil citations are not a cure-all.
• Consider inter -local agreement with Brevard County Contractor Licensing &
Enforcement.
- Mr. Morley explained in detail why this agreement would benefit the City and
the Community Development Department.
- Mr. Morley explained how this agreement would give the City the power to
help Brevard County to suspend or revoke licenses of County Licensed
Contractors and how they will carry out their own enforcement.
- Mr. Morley was asked to bring more information about this back to Council.
Buildino
• Building Department Accreditation.
- Mr. Morley informed the total budget for this item to be $12,000.
Points of Discussion:
o A bill that, if it goes through the Florida Legislature, may exempt the City of Cape
Canaveral from the Transportation portion of the EAR -based amendments.
o Form based codes may come out of the Community Visioning Process as it
relates to architectural design standards.
o Ms. Walsh suggested more public education as a way to make people aware of
possible code enforcement actions, possibly on the City's web site.
o The possibility of a state legislative bill that will grandfather in and extend all
building and zoning permits for a 3 year period and the impact that will have on
the City; taking authority away from cities.
Council agreed:
• To Management Training for the Planning and Development Director and the
Building Official.
• To have the Building Official bring information back to Council in regard to
signing the inter -local agreement with Brevard County Contractor Licensing &
Enforcement.
SHERIFF'S DEPARTMENT
FY 2009-2010 ANTICIPATED OBJECTIVES:
Commander Douglas Scragg addressed the Council and Staff. He requested that, after
the presentation, they have an open and frank discussion of the Council's likes and
dislikes.
1. Improvement in DUI enforcement. (Re-established objective from 08-09 FY)
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1" Mtg.
April 28, 2009
Page 7 of 14
This goal is to be accomplished by providing necessary training and equipment to
Canaveral deputies, conducting saturation patrols, "storefront" operations and DUI
checkpoints.
• Our goal is to increase DUI arrests by 10%, thereby decreasing traffic related
deaths and crashes.
2. Improvement in traffic enforcement (Re-established objective from 08-09 FY)
Traffic continues to be an issue in the City of Cape Canaveral. This goal is to be
accomplished by increased enforcement by uniform patrol and the Motor Unit whose
sole responsibility will be traffic enforcement. Additionally, efforts will be made to
educate the public concerning traffic laws.
• Our goal is to increase traffic enforcement by 10%.
3. Improvement in the satisfaction of the community. (Continuing goal from
previous year)
Law enforcement in this area must be customer oriented and must recognize we
exist solely for protection and service to the community. We must take steps to
ensure we are providing adequate service by randomly surveying complainants and
adjusting our strategies to improve upon our relationship with our community.
Additionally, we are going to create an on-line survey to be included on the City of
Cape Canaveral, Sheriffs Office web link.
• Our goal is to maintain a 90% satisfactory rating or above.
Points of Discussion:
o There were a total of 16 DUI arrests in the City for the 1" Quarter of this year;
The precinct is a little below the 10°x6 increase in DUI arrests for this year;
Additional resources are available for DUI enforcement between the Port
Canaveral and Merritt Island precincts; there is a need to do a better job at
determining alcohol related accidents.
o Responding to the City Manager's question regarding emerging issues the
Council needs to pay attention to in the Community; Cmdr. Scragg stated that he
is not seeing a great spike in relation to the economy. However, he is telling his
deputies to be careful; Cmdr. Scragg brought out that historically, this precinct
has shot more people, per capita, than any other precinct in the Brevard
County Sheriff's Department; he explained the reason why as being that they get
to the Call as it is happening and much of it is domestic in nature. Also drugs
are driving a lot of the violent crime in the City.
o Cmdr. Scragg requested direction from Council on what they want the precinct to
focus on: core issues or the non tangibles, Surf Camp or PAL (Police Athletic
League). He advised keeping these programs in some form or fashion.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1 �t Mtg.
April 28, 2009
Page 8 of 14
o The City Manager inquired about the Sheriff's Department's ability to handle the
call level and patrol adequately in the community at the same time. Cmdr.
Scragg responded that it is not optimum at times and has more to do with the
time of day; Cmdr. Scragg urged Council to ride on patrol with the deputies to
see what the job is like first hand.
o The suggestion was made to hire a part-time, retired police officer.
o Cmdr. Scragg urged Council to talk to Deputy Mitch Boshnack if they desired to
keep him for another year.
o Mr. Petsos proposed that the SRO position be fully funded by the City if need
be.
o Mr. Petsos urged Cmdr. Scragg to encourage more officers to stop by during
PAL (Police Athletic League) meetings.
o Cmdr. Scragg requested that Council recognize one of the Co -officers of the
Year and his co -officers from the Canaveral Precinct.
Council aQneed.
• For Cmdr. Scragg to provide more information about the 20 accidents at
Astronaut Boulevard (A1 A) and Central Boulevard. Mr. Petsos explained the
need for this is because he received an e-mail from the FDOT (Florida
Department of Transportation) stating a tum lane signal is not merited because
there are not enough accidents at the intersection.
• That the Cape Canaveral Precinct Deputies should stay inside the City Limits
in reference to Traffic Enforcement.
• To fully fund the SRO position if the Brevard County School Board pulls out.
• To have another workshop with the Sheriff's Department.
PARKS AND RECREATION DEPARTMENT
2008-09 STATUS REPORT:
Parks and Recreation Director, Robert Lefever, addressed the group by stating he
would talk about the status of the Goals that were established last year right now. He
brought out that his Department is operating with one staff person less than it did
the year before. The Department has managed to keep athletics, special events,
programs and special activity instructors operating at a higher level than last year, even
with less staff.
Canaveral City Playground FRDAP Grant #F07105
• Project completed & closed out on March 3, 2009.
• Check for $112,500 received on March 13, 2009.
• Playground name — Sandpiper Park.
Youth Center
9 Interior & exterior renovation by the Streets Department.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1'' Mtg.
April 28, 2009
Page 9 of 14
PAL Program
• Program officially started on February 24, 2009.
• PAL allocated $6,000 for the program; Currently 15 children are in the program.
Banana River Park
• Canoe/Kayak Launch has been approved and will be constructed by the Streets
Department; the launch will be located at the north end of Banana River Park.
• Restroom possibilities are still being researched; to increase usage during the
interim we have agreed to rent portable restrooms during soccer season.
• Sidewalks and additional parking are still an issue and a deterrent in park
usage.
Community/Senior Center
• No site has been identified; requires funding.
Fee Increases (year-to-date)
• Court Fees — Up $2,232; Facility Rentals Up $2,490.
Weekend/Holiday Closing (year-to-date)
• Weekends — Savings of $7,176.
• Holidays — Savings of 1,665.
• No Vandalism to report.
• Lack of restrooms is a concern.
Sailing School
• Possible Summer Program; Completion of Canoe/Kayak Launch.
Points of Discussion:
o The children involved in the PAL Program are slowly taking ownership of
themselves, the property and the supplies; this is helping since there is only one
person on staff at the Youth Center.
o Using grants for help in improvement of Banana River Park: construction of
restrooms; portable restrooms; and Mr. Petsos suggested the possibility of
working with a local company, AJT & Associates, Inc., for a "green project".
o Charging higher rates for Non -Residents.
o Restrooms at the Recreation Center; still monitoring whether there is a need
when the Center is closed on weekends and holidays.
o With the completion of the Canoe/Kayak Launch the goal will be to host a
program using the launch for classes and hiring a special instructor for that.
Council a_ar�eed:
• For staff to look into establishing a way to differentiate between Residents and
Non -Residents of the City and charge a higher The to Non -Residents.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1't Mtg.
April 28, 2009
Page 10 of 14
PARKS & RECREATION DEPARTMENT
2009-2010 PROPOSALS:
Athletics
• Tum over coordinating responsibilities & daily operations to sub -contracted
referees & umpires
• Kickball League
• One Day Basketball Tournaments
New Revenue Sources (year-to-date)
• Boot Camp - $1,440
• Quick Start Tennis Program - $1,200
• Tennis Pro (private, group & team lessons) - $1,500
• Summer Camp (projected figures/registration in progress) - $5,000
• Sponsor Banners (to be displayed on the outfield fences a the softball field, the
racquetball observatory deck & tennis court fences) - $2,400
• Fees for Softball & Soccer Field Rentals — None collected at this time
Recreation Complex
• Tennis Nets & Wind Screens were re -placed due to Tropical Storm Fay
• Annual Tennis & Shuffle Board Tournaments
• Dodge Ball League in Racquetball Courts
• Racquet Court Sports Lighting
Marketing & Advertising
• New Monthly Newsletter
• Full Page Ad in the Press Tribune
• Craig's List (Community Section)
• Data Base E-mail to all HOA's & Cocoa Beach Chamber of Commerce
• Flyer Roosevelt & Freedom 7 Elementary Schools
Special Events
• Movie in the Park (6 times per year)
• Parents Night Out (4 times per year)
• Kids Night at the Youth Center (Friday & Saturday)
• Letters to Santa
• Summer Camp
• Chili Cook -Off
Facilities
• New Youth Center — Requires Funding
• Skate Park at the Youth Center — Possible PAL (Police Athletic League) Funding
• Restrooms at Banana River Park — Requires Funding
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1 N Mtg.
April 28, 2009
Page 11 of 14
Points of Discussion:
• The Department contracted with Tennis Pro, Sydney Melia, in February. He is
contracting with USTA (United States Tennis Association) to bring all of the
USTA Leagues into the Recreation Department's program; this will enable the
City to offer all of the same things that other competitive agencies, like Satellite
Beach, offer. Mr. Lefever stated revenues are likely to skyrocket from this.
• Banners in the racquetball observatory deck will not be visible from SR A1A.
• The possible use of mercury vapor lights for the racquetball courts; at a cost of
$10,000, Mr. Lefever, stated they would pay for themselves over a five (5) year
period. Mr. Lefever requested, from Mayor Pro Tem Hoog, information on new
and cheaper sports lighting.
• The need for a second projector in case a bulb goes out during Movies in the
Park.
• Chili Cook -off will occur during the Annual Fall Festival.
• The need for additional parking at Banana River Park; the playground is not
being used so much because there is no sidewalk or parking at the south end;
Mr. Bandish added that the north parking lot can be expanded using impervious
stone.
No Council Consensus was given.
ADMINISTRATION
2009 Goals & Objectives:
The City Manager, Bennett Boucher, addressed the following issues with Council and
Staff.
• Evaluate C.O.L.A. and Merit increases for employees. City Council approved
4.15% C.O.L.A. and merit increase funds.
• Re-establishing a quarterly newsletter. No funds were budgeted for a paper
newsletter and mail out. Use of website for e -newsletter and looking for a
volunteer to help write stories. Recreation established a monthly newsletter.
• Analyze off-year election costs. The 2009 estimated election cost is $12,519.
Staff is suggesting four year elected official terns to reduce costs. The Charter
Review Committee should review this as well.
Points of Discussion:
o The cost for off-year elections appears to be rising. The City Clerk, Susan Stills,
clarified that piggy -backing onto the general election would be more cost-
effective.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1 m Mtg.
April 28, 2009
Page 12 of 14
PUBLIC INFORMATION
• Launched new website for the City, each department maintains their section.
• Completed new marketing video.
• Staff submits press releases to local media about City activities and projects.
• Published the annual State of the City report.
2010 ISSUES:
The City Treasurer, Andrea Bowers, addressed the following issues and handed out the
City Fund Balance Policy, fiscal year 2008/2009 (attached) to Council and Staff:
• Revenues are flat and declining.
• Property tax base continues to decline.
• Continued loss of State Shared revenues.
• Do not use reserves for operating, only for one-time capital expenditures.
• Focus on maintaining "core -basis" services. Retain workforce.
WAGES:
• Employees normally receive C.O.L.A. and Merit increases.
CPI is — 0.4% March 2009
Merit —1 — 3%
ITEMS TO CONSIDER:
• Implement Community Visioning action plan.
• Funding of N. Atlantic Avenue Streetscape Project.
• Fund the construction of the new Police Department and City Hall facilities.
• Start a volunteer program.
• Implement GovQA online customer service and tracking system.
• City Council Legislative items.
• City management improvement items.
Points of Discussion:
o Ms. Bowers shared information received from Scott Ellis, Brevard County Clerk
of Court. Compared to other municipalities, Cape Canaveral has done pretty well
as far as property values.
o Ms. Bowers advised Council not to use reserves for operating expenditures;
only for capital; twenty percent is set aside and will be kept.
o Pulling in and tightening up the budget to weather out the recession.
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1N Mtg.
April 28, 2009
Page 13 of 14
o $439,448 is the total remaining in the Undesignated Fund Balance.
o The Police Trust Fund is generally not a budgeted account; it is money received
from police forfeitures and regulated by the Federal Government; there is
enough money in this fund for a School Resource Officer if need be.
o Impact Fees can only be used for new items that allow for expansion.
o The new rate system, a flat rate per unit, in the condominiums is in place for
the Wastewater Treatment Fund and should pull the City out of what could have
been a bad situation; revenues are down as a result of no impact fees coming in
and empty buildings.
o Mr. Boucher brought up new legislation and possible constitutional
amendments, revenue caps that could have a negative impact on the City;
especially the 13.5 millage rate that would have to be shared among all cities in
the County. He advised Council to be mindful in selection of projects and
programs with recurring maintenance expenses.
o Mr. Boucher emphasized that the City focus needs to be on maintaining the
core basic services and the workforce.
o Ms. Walsh stressed the need for some sort of multi-year plan and pointed out
that maintenance issues are a part of any budget. Ms. Bowers reminded Council
that they requested a Strategic Budgeting Plan process and staff has
completed the first stage of this.
o Mr. Petsos agreed with Mayor Pro Tem Hoog that increases in insurance
coverage for the employees should be looked at before merit increases.
o Ms. Walsh suggested going to a 38 -hour workweek and outsourcing Payroll
and Human Resource Benefits to save money; Ms. Bowers responded that
outsourcing payroll had been tried before and explained that there is still
considerable staff time involved; it would also compromise the general ledger
with the auditors.
o Mr. Boucher stressed that the community will expect action on the multitude of
ideas that come out of the Community Visioning Project
o The funding of N. Atlantic Avenue Project may require going to the community for
a vote on a special millage rate.
o Mr. Boucher announced that he and staff will be attending the Economic
Stimulus Summit on May 14"' in Orlando with the Florida Association of
Counties and the Florida League of Cities to find out what Federal Programs are
available.
o Ms. Stills pointed out that background checks may have to be done before
taking on volunteers; she would like to see someone step up within the
volunteer agency to help with coordination so as not to involve too much staff
time; Mr. Boucher specified that there will be a process involving an application,
training, and matching skills and tasks. Ms. Stills urged Council to recognize
the volunteers as well.
o Using interns from Brevard Community College to implement the Council's
request for a "green audit" of the City's departments, help with scanning in the
City of Cape Canaveral, Florida
City Council Workshop Meeting
2009 Goals and Objectives —1� Mtg.
April 28, 2009
Page 14 of 14
Community Development Department, input data for GovQA, City website
maintenance and grant research.
o Using GovQA as compared to E -Better Place for a complete work -flow
system, tracking in real time. Ms. Stills cautioned Council regarding annual
license fees for GovQA; she stressed the need to negotiate and cap the rate.
Mr. Boucher thanked Ms. Stills for listening to Council's concerns and finding
this web -based application.
o Pros and Cons of hiring a full-time IT (Information Technology) person or bidding
out IT services to an outside company.
Council aQneed:
• For staff to look into increasing insurance coverage before giving employees
merit pay increases.
• For staff to look into the possibility of outsourcing Human Resource Benefits
and Payroll.
ADJOURNMENT:
There being no further business, the meeting adjourned at 4:44 P.M.
oid
Mia Groforth, '-r• ��� - -