HomeMy WebLinkAboutKimley-Horn Task Order 2012// ® Kimley-Horn
bb.- ®� and Associates, Inc.
June 26, 2012, Revised July 26, 2012
Mr. Barry Brown, Planning and Development Director
City of Cape Canaveral
7510 N. Atlantic Ave
Cape Canaveral, Florida 32920
Re: City of Cape Canaveral Community Redevelopment Area
Redevelopment Master Plan
Dear Mr. Brown:
Kimley-Horn and Associates, Inc. ("KHA" or "the Consultant") is pleased to
submit this Task Order to the City of Cape Canaveral (the "Client" or the "City")
for providing services as a continuation of our agreement of June 6, 2011, to
prepare the City of Cape Canaveral Community Redevelopment Area Master
Plan. Our project understanding, scope of services, and fees are described below.
PROJECT UNDERSTANDING
In accordance with its Vision Statement, The City of Cape Canaveral is focusing
efforts towards creating vibrant, sustainable redevelopment areas along its main
commercial corridors including the supporting residential neighborhoods. The
City is pursuing, and anticipates receiving, preliminary approval from Brevard
County for the c-eation of a Community Redevelopment Agency (CRA) such
that the vision can become a reality. We understand the City desires to develop a
plan that meets the minimum statutory requirements.
Upon creation of the CRA, a Redevelopment Plan is required to be prepared
under the state statutory requirements of Section 163, Part ITL The
Redevelopment Plan will be coordinated with applicable City plans, Preliminary
Finding of Necessity, development codes, long-range transportation and other
improvements within the redevelopment area.
KHA understands this Task Order is divided into two Phases and the City will
authorize Phase I services only at this time. KHA will not proceed with
undertaking the services in Phase 11 until authorized to do so in writing. KHA
has provided a schedule of tasks portions of which are subject to City public
notice requirements. It is understood the City will be responsible for the
preparation of public notices and securin; meeting facilities.
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TEL 941 379 7600
FAX 941 379 4352
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Suite 200
2601 Cattlemen Road
Sarasota, Florida
34232
// M V Kimley-Horn Mr. Barry Brown, Planning and Development Director
and Associates, Inc. June 26.'2012, Revised July 26, 2012, Page 2
SCOPE OF SERVICES
COMMUNITY REDEVELOPMENT AREA PLAN
KHA and City staff will prepare a Community Redevelopment Master Plan that
meets the minimum requirements of Section 163, Part III, Florida Statutes
through the following tasks:
PHASE I
TASK .1.0 — FINALIZE FINDING OF NECESSITY
The City approved the Preliminary Finding of Necessity on June 19, 2012, in
support of its efforts and request to Brevard County, to establish a CRA. Prior to
establishment of the CRA. the City will need to adopt the Final Finding of
Necessity identifying the final, recommended boundary for the Community
Redevelopment .Area. This effort will consist of the following subtasks:
1.1 Finalize Finding ofNecessity
This task consists of the review and update of the preliminary finding of
necessity, including the land use and property analysis, and map series to
reflect the final recommended community redevelopment area boundary.
Deliverable: KHA will prepare the final Finding of Necessity consistent with
City Council and staff direction with regard to the area boundary. KHA will
prepare the Finding of Necessity formatted in 8.5"x 11" and will provide 12
bound hard copies and one (1) unbound copy of the report in color, and a digital
version in Adobe Acrobat (PDF) format on or before August 10, 2012.
KI IA will attend and present at one (1) public hearing/adoption meeting to solicit
final approval from the City Council in support of this Task. This meeting is
tentatively scheduled for August 21, 2012, subject to final public notice by the
City.
TASK 2.0 — HISTORICAL CONTEXT, BASE DATA COLLECTION AND
MAPPING
The initial phase will utilize previously provided and prepared analysis to
develop an overview of the community redevelopment area as may be amended
from the preliminary finding of necessity report, its historical context, a synopsis
of prior plans, and status evaluation of implementation efforts. This task will
also integrate the existing conditions analyses by the CRA and City of Cape
Canaveral with our pro iect team's relevant implementation experience to identify
a range of eligible activities for use of future CRA funds.
The K}iA team, with assistance fi-om the City, will obtain and review relevant
planning and engineering documents required to gain further understanding of
the previous efforts. KHA will work with the City to coordinate with the various
City and County, where applicable, participating agencies to obtain information
to begin the work. This effort will consist of the following subtasks:
= J Kimley-Horn Mr. Barry Brown, Planning and Development Director
�► and Associates, Inc. June 26.. 2012. Revised .luly 26, 2012. Page 3
2.1 Review Existing Documents and Studies
This task consists of the review of pertinent studies and documents
prepared by the CRA, City, County, State or Regional agencies and other
consultants. Each of the documents will be reviewed with regard to any
base data, which may be useful in the preparation of maps, analysis, and
planning strategies.
Documents to be reviewed include the following:
• Existing Development Proposals
• City and County Comprehensive Plans
• City Codes and Ordinances
• City and County Standards and Land Development Regulations
• Previous CRA plans
• Envision Cape Canaveral
• ATA Economic Opportunity Overlay District
• Storm water master plans
• Existing landscaping, lighting_ signage and utility locations
• County Property Assessor's data
• State/County Transportation Plans
• Economic studies and programs
• Capital Improvement Plans
• Plans and record drawings for, xisting and programmed
improvements
• Budgets
2.2 Site Inventor,
22.1. This task will consist of the inventory of the planning
characteristics of the project area. KHA will work with the City
to identify physical conditions within the CRA. KHA will
prepare a base map which delineates each type of existing
improvement and its location within the CRA based on
information and coordination with the City.
2.2.2. The existing conditions inventory will consist of the preparation
of a detailed base map and a series of inventory maps. The
mapping will be prepared based upon existing data and maps
previously prepared for the finding of necessity. Mapping will be
prepared at a scale that allows the base maps to be enlarged for
the preparation of physical alternatives and the development of
the master plan by KHA. Reproducible originals will be made
lKimley-Horn Mr. Barry Broin, Planning and Development Director
® IM and Associates, Inc. June 26, 2012, ReNised Jul), 26, 2012. Page 4
available to the City/CRA. The specific items of the inventory
will include:
+ Existing land use
• Future land use
+ Land ownership
• Land values
•
Zoning
• Utilities
• Parking
•
Circulation
• Public Facilities
• "Targeted development opportunity sites
• Neighborhood Characteristics
Deliverable: KHA will prepare a summary memorandum that will define the
historical context, provide a synopsis of prior planning efforts, and an existing
conditions assessment that comprise the Community Redevelopment Area. KHA
will work with the City to identify existing conditions. KHA will prepare an
existing conditions map based on this information. Information prepared under
this Task will be provided to the City on or before September 4. 2012.
TASK 3.0 — COMMUNITY PUBLIC PLANNING PARTICIPATION AND
LEADERSHIP COLLOBORATION WORKSHOP
KHA will develop a public participation plan that: (1) incorporates stakeholder
continents, (2) strengthens collaboration between the community, CRA, City and
County officials, our KHA team, other appropriate local, state and federal
agencies, and potential funding partners, (3) clarifies City leadership priorities
and strategic objectives, and (4) encourages a transparent process that values
diversity of opinions and respects overall community vision. Specifically, this
task will consist of the following:
3.1 Focus Groups
2.1.1. KHA and City staff, during the course of one day, will hold a
series of meetings with City identified stakeholders to solicit
stakeholder recommended goals for the redevelopment plan.
This meetin,,7 is tentatively scheduled for September 4, 2012.
The process and general agenda for the meetings format will generally consist of
the following elements:
• An introduction to the project and process to date
0 An overview of the meeting agenda and ground rules
PPI Kimley-Horn Mr. Barry Brown. Planning and Development Director
and Associates, Inc. June 26, 2012. Revised July 26, 2012, Page 5
• Group Q&A followed by facilitated identification of plan and concept
projects
KHA will help generate a process summary memorandum that will serve as a
component of the CRA Master Plan.
Deliverable: KHA will produce a summary memorandum of the stakeholder
meetings facilitated in this task. Information prepared under this "Task will be
provided to the City on or before September 4, 2012.
PHASE II
TASK 4.0 — COMPREHENSIVE FUTURE ECONOMIC MARKET
REVIEW AND DEVELOPMENT ANALYSIS
The KHA team will assess current market conditions, trends, and factors
affecting the CRA, as a basis for developing an economic implementation action
plan for the CRA. Under this task, the following analyses will be undertaken and
products will be prepared:
4.1 Review Previous Studies and Plans
The KHA team will review previous studies and plans for the CRA to
identify market expectations, concepts, and parameters reflected in these
studies and plans as a basis for determining the extent to which these
previous studies and plans are currently relevant and provide a sound
baseline for this analysis.
4.2 Tax Increment Financing (TIF) Revenue Analvsis
The KHA team will develop TIF revenue projections for the CRA
reflecting market expectations and projections for growth of housing and
commercial activities and expectations of growth of real property values
over a ten year period. Differences in assumptions on which revenue
approximations are based and resultant approximations will be identified
and explained as and if required.
4.) `IIF Fund
The KHA team will assist City staff with the preparation of the required
ordinance/resolution to establish the Tax Increment Financing fund by
providing a draft ordinance/resolution for review and edit by the City
staff and City Attorney, as appropriate.
4.4 Meeting
The KI -1A team will present findings at one (1) meeting in Cape
Canaveral, summarizing the development opportunities and constraints,
and the TIF analysis. KHA will solicit comments and questions during
this meeting. This meeting is tentatively scheduled for September 18.
2012, and subject to final public notice by the City.
=rJKimley-Horn Mr. Bary Brown. Planning and Development Director
and Associates, Inc. June 26, 2012, Revised Jul- 26. 2012, Page 6
Deliverable: The KHA team will produce a written report summarizing key
findings, conclusions and recommendations under this task,
incorporating graphic materials from the consultant team in a
format suitable for presentation to the community and interested
third parties. Infonnation prepared under this Task will be
provided to the City on or before September 18. 2012.
TASK 5.0 — STATUTORY MINIMUM CRA MASTER PLAN
The team's approach to the Redevelopment Master Plan will utilize the detailed
analysis completed in prior tasks with and integrate same into a master plan
document in a format that is both useable and accessible to the public. Prior to
finalization of the Master Plan for consideration by the City for approval, we will
produce the Master Plan in draft format for review by City and CRA
representatives. The Master Plan will consist of those minimum elements
necessary to meet the statutory requirements of Chapter 163, Part III.
5.1 Conceplual Land Use Plarr
The City will provide KHA direction towards the preparation of a
conceptual land use plan. The plan will delineate the following elements:
• Land use areas
• Key development project areas
KHA will provide comments to City staff on the plan and recommended
modifications prior to presentation to the CRA Board/City Council.
5.2 Draft CRA Master Plan
KHA will prepare the statutory minimum CPA Master Plan,
incorporating the conceptual land use plan and analysis prepared in
previous tasks. KHA will be responsible for drafting language within the
master plan in accordance with the requirements of Florida Statutes,
Chapter 163, Part fit, and Sections 163.360, and 163.362 related to the
social, economic and environmental impacts of the proposed plan:
• Provision for Relocation Assistance
• Housing Analysis
• Neiahborhood Impact Statement
• Plan Duration
• Requisite Administrative Actions
• Safeguards and Retention of Controls
• Severability
PP'Mrlrr. = and Associates, Inc.
5.3 Plan Review
Mr. Barre Brown, Planning and Development Director
June 26, 2012, Revised July 26, 2012, Page 7
The CRA Master Plan will be reviewed at one (1) meeting total with the
CRA Board/City Council, City Staff.. and the public. KHA will revise
the plan up to two (2) times per Client comments.
Deliverable: KHA will prepare the CRA Master Plan formatted in 8.5"x 1 1 ".
consisting of the elements defined above. We will provide 12 bound hard copies
and one (1) unbound copy of the report in color, and a digital version in Adobe
Acrobat (PDF) format. A slide presentation in Microsoft PowerPoint format will
be prepared to show at public presentations and that can be made available for
viewing via the City's website.
TASK 6.0 — FIVE YEAR REQUIRED AND TEN YEAR VISIONARY
CAPITAL IMPROVEMENT PROGRAM: PROJECTS,
SCHEDULE, FUNDING
Incentives often are needed to stimulate private investment and encourage new
businesses and residents to move in to the area. These incentives can take
several forms, including improvements to public infrastructure and urban
services, TIF grants/loans and tat credits to developers, tax rebates and loans to
new businesses, and rental and down payment assistance to new residents. These
and other incentives will be reviewed with respect to their past use and
applicability in the CRA. Best incentives practices will be recommended based
on analysis of City and CRA financial capabilities and practices used
successfully in other communities.
6.1 The KHA team will incorporate the prior TIF revenue analyses and
master planning to produce a five year capital improvements program
consistent with the requirements for inclusion in the City's adopted
Comprehensive Plan and the provisions of Chapter 163, F.S. The capital
improvements program will follow the format of the City's budget
documents for ease of use by the community, staff and elected officials.
6.2 In addition, we will prepare a ten (10) year `visionary' capital
improvement plan that can serve to guide future implementation efforts
beyond the initial five (5) year capital programming increment. Both
capital improvement programs will consist of identification of a
proposed schedule, alternative funding sources, a preliminary opinion of
probable cost, and responsible implementation entity.
Deliverable: KHA will produce a Five (5) Year Capital Improvement
Program reflecting the prioritized implementation elements as
approved by the City and a Ten (10) Year `Visionary' Capital
Improvement Guide as outlined above.
Deliverable: The KHA team will provide the following deliverables within
the task as outlined above:
Kimley-Horn Mr. Barry Brown, Planning and Development Director
and Associates, Inc. June 26, 2012, Revised July 26, 2012, Page 8
• Attend and present at one (1) meeting of the Local Planning
Agency to determine consistency with City Comprehensive
Plan tentatively scheduled for September 26, 2012.
• Attend and present at up to three (3) public hearing/adoption
meetings to solicit final approval from the City Council as
the CRA Board tentatively scheduled for October 16, 2012,
November 20, 2012, and December 18, 2012.
• KHA will provide ten (10) bound hard copies and one (1)
unbound copy of the final report and stand-alone executive
summary in color, and a digital version in Adobe Acrobat
(PDF) format. KHA will prepare the Concept Plan Update
formatted in 8.5"xl 1".
ADDITIONAL SERVICES
Any services not specifically provided in the above scope of services, as well as
any changes in the scope you request, will be considered additional services and
will be performed at our then current hourly rates as we agree prior to their
performance. Additional services may include, but are not limited to the
following:
1. GIS data compilation.
2. Update(s) to the City of Cape Canaveral Future Land Use Map (FLUM),
Comprehensive Plan and Land Development Code.
3. Evaluation of City Comprehensive Plan Elements for issues beyond those
associated with the proposed CRA.
4. Attendance at additional meetings beyond those identified above.
5. Land Planning services
6. Landscape architecture services
7. Marketing materials, such as colored plots, renderings or sales maps.
8. Services required by additional governmental regulations, which might be
put into effect after the date of this Task Order.
9. Additional analysis resulting from added development analysis or changes in
the plan.
10. Drafting or preparation of resolutions or ordinances as may be required for
formal adoption.
11. Any services not specifically described in the above Scope of Services.
M" Kimley-Horn Mr. Banc Brown. Planning and Development Director
,► and Associates, Inc. June 26. 2012, Revised July 26, 2012, Page 9
INFORMATION PROVIDED BY THE CLIENT
KHA shall be entitled to rely on the completeness and accuracy of all
information provided by the Client. The Client shall provide all information
requested by KHA during the project, including but not limited to the following:
1. City and County Comprehensive Plans
2. City and County Land Development Codes
3. Existing and proposed City and County Capital Improvement Programs
4. Previous design and implementation studies and manuals, and development
projects, including funding and budgeting summaries
5. Existing road and right-of-way information for the CRA district -
dimensions, utility locations, etc.
6. Existing landscaping, lighting, signage and utility locations
7. County Property Assessor's data
8. Plans and record drawings for existing and programmed improvements
9. Existing economic data and analysis.
FEE AND EXPENSES
KHA will perforin the services in Tasks 1.0 - 3.0 (Phase I) for the lump sum fee
0`$18,500. KHA will perform the services in "Tasks 4.0 - 6.0 'Phase II) for the
lump sum fee of $37,400. KHA understands we are not authorized to proceed
with the services in the Phase II tasks and will not perform these services until
authorized in writing by the Client. All permitting, application, and similar
project fees will be paid directly by the Client.
BILLING
Fees will be invoiced monthly based on the actual amount of service performed
and expenses incurred. Payment will be due within 25 days of your receipt of the
invoice. It is our understanding that invoices must be received by the 15`x' of each
month in order to be paid by the I" week of the next month. It is our
responsibility to get our invoices to the Client before the 15`x' of each month so
that KHA invoices can be paid within 25 days.
Kimley-Horn Mr. Barry Brovvn, Planning and Development Director
and Associates, Inc. June 26, 2012, Revised July 26. 2012. Page 10
CLOSURE.
In addition to the matters set forth herein, this Task Order shall include and be
subject to, and only to, the terms and conditions in the Agreement for Surveying,
Architectural, Planning and Consulting Services dated June 6, 2011, which is
incorporated by reference. As used in the Agreement, the term "the Consultant"
shall refer to Kimley-Horn and Associates, Inc., and the term "the City" shall
refer to the City of Cape Canaveral.
We appreciate the opportunity to provide these services toy ou. Please contact us
if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC. s
B. Kelley Klepper, AICP David Campbell, P.E.
Project Manager Senior Vice President
B KK/AM/pig (11 Abrkelmg'.Proposr Or, of Cape Ca na.treI CRA Mane, Plan Scope revised 07_62012. docs)
Agreed to this 21st day of August ...... 2012
CITY OF CAPE CANAVERAL.,
David L. Greene
Please Print or Type Name
Title: City Manager
Mayor or Manager, as authorized
d.greene@cityofcapecanaveral.org
Email Address
Witness:
Mia Goforth
Print or Type Name