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HomeMy WebLinkAboutPacket 12-01-2009 RegularCity of Cape Canaveral CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATION: 7:00 p.m. — 7:30 p.m. City of Cape Canaveral r COUNCIL REGULAR MEETING CITY HALL ANNEX Ik Avenue, Cape Canaveral, Florida TUESDAY December 1, 2009 7:00 PM AGENDA Award for Marketing Video — Jim Lewis, Communications Concepts, Inc. Certificate of Appreciation — Larry Norman, hand -crafting and donating a new podium to the City for use in the new Council Chambers. Plaques — Donald Bubb and James Holt, recognizing City residents for Recreation Volunteer efforts. REPORTS: 7:30 p.m. — 8:00 p.m. City Manager Staff Business & Cultural Development Board Report AUDIENCE TO BE HEARD: 8:00 p.m. — 8:20 p.m. Comments to be heard on items that do not appear on the agenda of this meeting. 105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 Fax: (321) 868-1248 www.cityofcapecanaveral.org • email: ccapecanaveral@cfl.rr.com City of Cape Canaveral, Florida December 1, 2009 Page 2 of 3 Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. CONSENT AGENDA: 8:20 p.m. —8:30 p.m. Approve City Council Special Meeting Minutes of September 10, 2009, September 21, 2009, and November 5, 2009. 2. Approve City Council Regular Meeting Minutes of September 1, 2009. 3. Approve Resolution No. 2009-45; Appointing an Alternate Member to the Business and Cultural Development Board (S. Painter). 4. Approve the Special Outdoor Entertainment Permit for the 14th Annual Reindeer Run; 5K RunMalk to benefit the United Way of Brevard County and waiver of all fees for same. 5. Approve the Special Outdoor Entertainment Permit; Movie in the Park, Manatee Sanctuary Park 12-04-09, 7 p.m. to 10 p.m. and waiver of all fees for same. 6. Authorization to bid the S. Central Blvd Ditch Improvement Project. 7. Approve a Construction Services Support Agreement for the Ridgewood Avenue Improvements Project with Stottler Stagg & Associates (SSA) in the amount of $49,590.00. 8. Approve participation in the Buy Brevard Campaign in the amount of $5,000.00, with Space Coast Business Media Group. 9. Approve the Special Outdoor Entertainment Permit for the American Legion Chili Cook -off on Saturday, December 19, 2009 and waiver of all fees for same. 10. Approve Resolution No. 2009-46; supporting the creation of a County -wide "Criminal Justice Advisory Commission" by the Brevard County Board of County Commissioners, to provide recommended solutions to the County Commission and publish a timely report to the population at large. ORDINANCE: Second Public Hearing: 8:30 p.m. — 8:35 p.m. 11. Motion to Adopt: Ordinance No. 11-2009; Budget Amendment. ORDINANCES: First Public Hearings: 8:35 p.m. — 9:05 p.m. City of Cape Canaveral, Florida December 1, 2009 Page 3 of 3 12. Motion to Approve: Ordinance No. 12-2009, revising the Tree Protection Code, Ch. 102. 13. Motion to Approve: Ordinance No. 13-2009, revising the Underground Utilities Ordinance, Ch. 110 Zoning. CONSIDERATION: 9:05 p.m. —9:35 p.m. 14. Appointment of League Voting Delegate/Director; Space Coast League of Cities. 15. Cooperative purchase of A/V Equipment for the new City Council Chambers from IM Solutions, Inc. and appropriate Library Impact Fee Money for same. 16. Action Tracking solutions. DISCUSSION: 9:35 p.m. —9:45 p.m. 17. City Memberships. REPORTS: 9:35 p.m. —10:00 p.m. 18. Council. ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Cleric's office (868-1221) 48 hours in advance of the meeting. 0 w a w A p City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/1/09 Item No. e, s� Subject: Volunteer Recognition Department: Parks & Recreation Summary: Parks & Recreation Department will be recognizing two Cape Canaveral residents for their volunteer efforts. Plaques will be presented to Donald Bubb & James Holt. Requested Council Action: Financial Impact: None Attachments: ❑ Supporting Documents Reviewed Submitting Department Head ,�v'�l Date: Approved by City Manager: Date: City Council Action: [ ] Approved as Recommended [ ] Disapproved/ [ ] Approved with Modifications [ ] Tabled to Time Certain Memo To: HONORABLE MAYOR AND MEMBERSOF Cl OUNCIL From: BENNETT BOUCHER, CITY MANAGER Date: November 24, 2009 Re: CITY MANAGER'S REPORT The following is a summary of program, projects and activities: The Public Works Director and Brevard County Natural Resources staff met with Dr. Kevin Bodge, Olsen & Associates, on Monday November 23`d to review possible sand fence project locations. Dr. Bodge will provide a report on possible sites, if any. On November 18th, Mayor Randels represented the City by giving a key to the City to the Captain of the Carnival Dream, and the Captain gave the Mayor a plaque as well. Council Members Shannon Roberts and Betty Wash also represented the City aboard the Carnival Dream that will be home ported in Port Canaveral. On November 19th, the Assistant Public Works Director reported on the Central Blvd. baffle box project as follows: SSA checked the water levels north and south of the new baffle boxes. There has been some concern that the boxes were inhibiting flow in the Central Ditch. However, the Banana River is high right now — the water levels to the north and south of the boxes are the same — the boxes are not affecting flow. When water levels are low in the ditch, the water levels north of the boxes may be higher than to the south — which is by design. The north part of the ditch acts as a "sink" for the trapping of sediment — as do the boxes - which is by design. The Public Works Department completed the installation of holiday decorations throughout the City and holiday poinsettia plants have been ordered and will be planted at key locations in a few days. The online quarterly City newsletter will be posted on the City's web site starting January 2010. The Library Director reported that the County Library Board Meeting for August 18, 2010, will be held at the Cape Canaveral Public Library meeting room. The Building Official prepared an informational handout on temporary on premise signs; it's posted on the City's web site, under the Building Department section. 0 Page 2 CITY COUNCIL SPECIAL MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida THURSDAY September 10, 2009 5:30 P.M. MINUTES CALL TO ORDER: The Chair called the Meeting to order at 5:30 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem Council Member Council Member Council Member Council Member Absent: Mayor Others Present: City Manager City Treasurer Fire Chief Recreation Director Public Works Director Planning and Development Director Acting Deputy City Clerk RESOLUTION: Bob Hoog Buzz Petsos Shannon Roberts Betty Walsh (arrived 5:31 p.m.) Rocky Randels Bennett Boucher Andrea Bowers Dave Sargeant Robert Lefever Walter Bandish Barry Brown Mia Goforth , ri 1. Motion to Adopt: Resolution No. 2009-27; Tentative Proposed Millage for Fiscal Year 2009/2010. A RESOLUTION OF THE CITY OF CAPE CANAVERAL OF BREVARD COUNTY, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE FOR THE LEVY OF AD VALOREM TAXES FOR FISCAL YEAR 2009/2010 ON ALL TAXABLE PROPERTY LOCATED WITHIN THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. City Council Special Budget Meeting September 10, 2009 Page 2 of 4 Mayor Pro Tem Hoog read Resolution No. 2009-27 in its entirety. WHEREAS, the electors approved in the 1985 referendum election the construction, maintenance and operation of a library by ad valorem taxes; and WHEREAS, the electors approved in the 1986 referendum election the imposition of ad valorem taxes for beautification projects; and WHEREAS, the electors approved in the 1990, 1994 and 2001 referendum elections the imposition of ad valorem taxes for Fire/Rescue Services; and WHEREAS, the electors approved in the 1990, 1994 and 2002 referendum elections the imposition of ad valorem taxes for Police Protection; and WHEREAS, P the City wishes to impose said ad valorem taxes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: Section 1. The total millage for all City operating purposes is 3.0671 mills on the dollar of taxable value for the 2009/2010 fiscal year for the City of Cape Canaveral, Florida. This millage is a 16.83% decrease from the rolled back rate of 3.6876. Section 2. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a proposed millage rate of 0.3337 mills for the Beautification Dependent Special District, as approved in the 1986 referendum election. This proposed ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 3. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a proposed millage rate of 0.0453 mills for the Library Dependent Special District, as approved in the 1985 referendum election. This proposed ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 4. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a proposed millage rate of 1.2715 mills for Fire/Rescue Service General Operating Millage, as approved in the 1990, 1994 and 2001 referendum elections. This proposed ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. City Council Special Budget Meeting September 10, 2009 Page 3 of 4 Section 5. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a proposed millage rate of 1.4166 mills for Police Protection General Operating Millage, as approved in the 1990, 1994 and 2002 referendum elections. This proposed ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 6. This Resolution shall become effective immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Brevard County, Florida, this 10th day of September, 2009. A motion was made by Ms. Roberts and seconded by Mr. Petsos, to adopt Tentative Proposed Millage for Fiscal Year 2009/2010 Resolution No. 2009-27. The vote on the motion carried 4-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, Absent, Ms. Roberts and Ms. Walsh, For. ORDINANCE: First Public Hearing: 2. Motion to Approve: Ordinance No. 09-2009: Adopting the Annual Budget for Fiscal Year 2009/2010, at first reading. Mayor Pro Tem Hoog read Ordinance No. 09-2009 in its entirety. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER ENTERPRISE FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30,2010; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Annual General Fund, Sewer Enterprise Fund, Stormwater Enterprise Fund, Special Revenue Funds, and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2009, and ending September 30, 2010, are hereby approved and adopted. SECTION 2. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 21 st day of September, 2009. City Council Special Budget Meeting September 10, 2009 Page 4 of 4 Ms. Roberts expressed concern about critical line item issues, such as the beach crossover at Shorewood, noting it is the second highest capital expenditure of the year; she reminded about researching the issue further. Mr. Boucher clarified even though the line item is in the budget, no action can be taken without Council's approval. The City Treasurer, Andrea Bowers, confirmed she would not sign off on a large item like that without Council's approval even after it has been approved in the budget. Cape Canaveral Volunteer Fire Department Chief, Dave Sargeant, confirmed for Ms. Roberts they are waiting until the end of the month to hear about the Fire Department Grant. A motion was made by Mr. Petsos and seconded by Ms. Walsh, to adopt Ordinance No. 09-2009; Approving the Annual Budget for Fiscal Year 2009/2010 at the First Public Hearing. The vote on the motion carried 4-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, Absent; Mayor Randels, For, Ms. Roberts, For and Ms. Walsh, For. Mayor Pro Tem Hoog announced a Final Budget Hearing would be held on September 21, 2009. ADJOURNMENT: There being no further business the Chair adjourned the meeting at 5:41 P.M. Bob Hoog, MAYOR PRO TEM Mia Goforth, Acting Deputy City Clerk CITY COUNCIL SPECIAL MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida MONDAY September 21, 2009 5:30 P.M. MINUTES CALL TO ORDER: The Chair called the Meeting to order at 5:30 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem Bob Hoog Council Member Buzz Petsos Mayor Rocky Randels Council Member Shannon Roberts Council Member Betty Walsh Others Present: City Manager Bennett Boucher City Treasurer Andrea Bowers Fire Chief Dave Sargeant Recreation Director Robert Lefever Sheriff's Dept. Lieutenant Michael Demorat Acting Deputy City Clerk Mia Goforth RESOLUTION: 1. Motion to Adopt: Resolution No. 2009-31 Adopting the Final Millage for Fiscal Year 2009/2010, Mayor Randels read Resolution No. 2009-31 in its entirety. A RESOLUTION OF THE CITY OF CAPE CANAVERAL OF BREVARD COUNTY, FLORIDA, ADOPTING A FINAL MILLAGE RATE FOR THE LEVY OF AD VALOREM TAXES FOR FISCAL YEAR 2009/2010 ON ALL TAXABLE PROPERTY LOCATED WITHIN THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the electors approved in the 1985 referendum election the construction, maintenance and operation of a library by ad valorem taxes; and City Council Special Budget Meeting September 21, 2009 Page 2 of 5 WHEREAS, the electors approved in the 1986 referendum election the imposition of ad valorem taxes for beautification projects; and WHEREAS, the electors approved in the 1990, 1994 and 2001 referendum elections the imposition of ad valorem taxes for Fire/Rescue Services; and WHEREAS, the electors approved in the 1990, 1994 and 2002 referendum elections the imposition of ad valorem taxes for Police Protection; and WHEREAS, the City wishes to impose said ad valorem taxes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: . Section 1. The total millage for all City operating purposes is 3.0671 mills on the dollar of taxable value for the 2009/2010 fiscal year for the City of Cape Canaveral, Florida. This millage is a 16.83% decrease from the rolled back rate of 3.6876. Section 2. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a millage rate of 0.3337 mill for the Beautification Dependent Special District, as approved in the 1986 referendum election. This ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 3. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a millage rate of 0.0453 mill for the Library Dependent Special District, as approved in the 1985 referendum election. This ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 4. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a millage rate of 1.2715 mills for Fire/Rescue Service General Operating Millage, as approved in the 1990, 1994 and 2001 referendum elections. This ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 5. The City of Cape Canaveral, Brevard County, Florida, hereby adopts and imposes a millage rate of 1.4166 mills for Police Protection General Operating Millage, as approved in the 1990, 1994 and 2002 referendum elections. This ad valorem tax shall be levied upon the 2009 Tax Assessment Roll for ad valorem tax on all taxable property located within the City of Cape Canaveral and is to be used for the City's fiscal year beginning October 1, 2009 and ending September 30, 2010. Section 6. This Resolution shall become effective immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Brevard County, Florida, this 21st day of September, 2009. Mayor Randels called for a motion on the item. City Council Special Budget Meeting September 21, 2009 Page 3 of 5 A motion was made by Mr. Roberts and seconded by Ms. Petsos, to adopt the Final Millage for Fiscal Year 2009/2010. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For, Ms. Roberts and Ms. Walsh, For. ORDINANCE: Second Public Hearing: 2. Motion to Adopt: Ordinance No. 09-2009: Adopting the Annual Budget for Fiscal Year 2009/2010, at second reading. Mayor Randels read Ordinance No. 09-2009 in its entirety. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER ENTERPRISE FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30,2010; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Annual General Fund, Sewer Enterprise Fund, Stormwater Enterprise Fund, Special Revenue Funds, and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2009, and ending September 30, 2010, are hereby approved and adopted. SECTION 2. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 21 st day of September, 2009. Mayor Randels called for a motion. A motion was made by Mr. Petsos and seconded by Mr. Hoog, to adopt Ordinance No. 09-2009; Adopting the Annual Budget for Fiscal Year 2009/2010 at the Second Public Hearing. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For, Ms. Roberts, For and Ms. Walsh, For. Mr. Petsos shared his appreciation for staff in doing a great job again this year. City Council Special Budget Meeting September 21, 2009 Page 4 of 5 RESOLUTIONS: 3. Motion to Adopt: Resolution No. 2009-32; Authorizing an Addendum to the Contract for Fire Protection and Emergency Medical Services. Mayor Randels read the title of Resolution No. 2009-32. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING AN ADDENDUM TO THE CONTRACT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN THE CITY OF CAPE CANAVERAL, FLORIDA AND THE CAPE CANAVERAL VOLUNTEER FIRE DEPARTMENT, INC.; PROVIDING FOR AN EFFECTIVE DATE. Mayor Randels called for a motion. A motion was made by Ms. Roberts and seconded by Ms. Walsh, to adopt Resolution No. 2009-32; Authorizing an Addendum to the Contract for Fire Protection and Emergency Medical Services. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For, Ms. Roberts, For and Ms. Walsh, For. Chief Dave Sargeant responded to Ms. Roberts they are still waiting to hear from the Federal Government in reference to the grant the Fire Department applied to receive. 4. Motion to Adopt: Resolution No. 2009-33; Authorizing an Agreement for Law Enforcement Services. Mayor Randels read the title of Resolution No. 2009-33. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING AN AGREEMENT FOR MUNICIPAL LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF CAPE CANAVERAL, FLORIDA AND J.R. "JACK" PARKER, AS SHERIFF OF BREVARD COUNTY; PROVIDING FOR AN EFFECTIVE DATE. Mayor Randels called for a motion. A motion was made by Mr. Petsos and seconded by Ms. Roberts, to adopt Resolution No. 2009-33; Authorizing an Agreement for Law Enforcement Services. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For, Ms. Roberts, For and Ms. Walsh, For. City Council Special Budget Meeting September 21, 2009 Page 5 of 5 ADJOURNMENT: There being no further business the Chair adjourned the meeting at 5:41 P.M. Rocky Randels, MAYOR Mia Goforth, Acting Deputy City Clerk CITY COUNCIL SPECIAL MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida Thursday November 5, 2009 7:00 PM MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 5:30 P.M. RAI I [_01 I - Council Members Present: Mayor Pro Tem Council Member Mayor Council Member Council Member Others Present: City Manager City Attorney City Clerk RESOLUTION: Bob Hoog Buzz Petsos Rocky Randels Shannon Roberts. Betty Welsh Bennett Boucher Anthony Garganese Angela M. Apperson 1. Motion to Adopt: Resolution No. 2009-41; Certifying the Results of the General Election of November 3. 2009: Mayor Randels read the election results into the record as follows: For the Economic Development Ad Valorem Tax Exemption the whole number of votes cast was 687 of which 388 votes were Yes, for authority to grant exemption and 299 votes were No, against authority to grant exemption. Attorney Garganese requested the resolution be amended to include Mayor Randels was elected unopposed. A motion was made by Mr. Hoog and seconded by Mr. Petsos, to approve the resolution as amended to include Mayor Randels was elected unopposed. Council Member Roberts felt the community would like more information on how the exemptions will be implemented. Mr. Garganese explained the requirements of Florida Statutes and noted the administration/implementation regulations will be returned to the Council for further consideration. The authority to grant the exemption rests with the Council. The motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. City of Cape Canaveral, Florida City Council Special Meeting November 5, 2009 Page 2 of 2 CONSIDERATION: 2. City Manager Evaluation: The evaluation process and the composite evaluation, which was compiled to include all the ratings and the comments, were noted. The composite evaluation was discussed at length and Council Members expressed concerns, which were also expressed in their written evaluation. The discussion also included the need for Mr. Boucher to develop an Action Plan to implement the Goals and Objectives related to his performance; the format for quarterly reports, the need for a public calendar where all things are listed to show deadlines/deliverables; and the Development Agreement for Cape Caribe, II, which included the reasons the agreement has yet to go before the Planning & Zoning Board, as well as the need for tree mitigation on the site. Mr. Boucher committed to providing a time line for the Cape Caribe Development Agreement. He also committed to developing an Action Plan based upon the 9 categories and all of the Council comments; to include an action tracking system, a unified calendar with resources, dates and times. The Plan will be;. presented for prioritization at the City Council meeting on December 1St Meeting. The discussion moved to an easement for a beach walkover near Mystic Vistas and the need to have a workshop with all the stake holders of the project; the need for quarterly meetings to discuss the progress on Mr. Boucher's Action Plan, and to communicate with each other. Consensus was reached to have quarterly, meetings to communicate progress or obstacles to achieving the items in the 'Action Plan. The discussion moved to the need to develop Council driven goals and objectives prior to the April meeting so the Goals and Objectives are available for the planning of the budget. Consensus was reached to have a Council Planning Session for the 2011/12 Goals in January or February 2010. Individuals who were present were encouraged to contact Council Members to give them feedback. ADJOURNMENT: There being no further business, the Meeting adjourned at 6:49 P.M. Rocky Randels, MAYOR Angela M. Apperson, CMC, City Clerk CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY September 1, 2009 7:00 PM MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 7:00 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem Council Member Mayor Council Member Council Member Others Present: City Manager City Attorney Recreation Director Bob Hoog Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh Bennett Boucher Anthony Garganese Robert Lefever Public Works Director Walter Bandish Building Official Todd Morley Planning and Development Director Barry Brown Brevard County Sheriff Cmdr. Alan Moros Acting Deputy City Clerk Mia Goforth PRESENTATION: Brevard County Sheriffs Department — Recognition of Miss Kyler Simpson Commander Alan Moros, Brevard County Sheriff's Department, Canaveral Precinct, commended Miss Kyler Simpson for turning in a purse that she found containing $900 in cash. Cmdr. Moros presented Miss Simpson with a Certificate: In Recognition of Valuable Contribution in Recovery of Stolen Property, signed by Sheriff Jack Parker and she also received a $25 gift certificate from Toys -R -Us for her efforts. Parks and Recreation Department — Recognition of Summer Camp Staff City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 2 of 11 Mr. Robert Lefever, Parks and Recreation Director, and Ms. Andi Binney, Recreation Coordinator and Summer Camp Coordinator, spoke on behalf of the Recreation Department to commend the Summer Camp Staff on the great job they did this year. They had the help of many individuals and groups who volunteered their time and Ms. Binney took the opportunity to recognize: • Fran Norman, Assistant Recreation Director • Mary Jane Binney, Recreation Leader • Cara Kincaid, Youth Librarian, Cape Canaveral Library • Kristin Schreiner, The Arabian Horse Club • Jerry Munday, Recreation Leader and Karate Instructor • Brian Dennison and Staff, Cape Canaveral Volunteer Fire Department • Kathleen Merchant and Jim Missale, Keiser College • Joyce Hamilton and the Cape Canaveral/Port Canaveral Kiwanis Club • Terry Yon, Valiant Air Command • Donna Welton & Yeardley, the Therapy Dog • Kim Smith, Bicycle Rodeo • Robert Lefever, Parks and Recreation Director Mr. Lefever presented Ms. Binney with a plaque from the "Summer Kids" for Hard Work, Creative Attention to Detail and Dedicated Service to Summer Recreation Department. REPORTS: City Manager • Mr. Boucher distributed the Public Works status report and pointed out the second item; Reclaimed Water Usage. Mr. Boucher distributed more information, as requested by Council, on the W.E.T. (Working Effectively Together) program. Mr. Boucher stated that the consultant (Steve Rosenthal of the Learning Tree) recommends 100% participation from the City Council in this exercise. Council agreed to participate in the exercise. • Mr. Boucher announced the W.E.T. exercise will give Council the tools to work more effectively together in a second meeting on an Action Planning Session with the same consultant to implement the results of the Community Visioning Project. • Mr. Boucher distributed the City Council's Legislative Update. He advised Council to have a workshop to discuss the Roles and Responsibilities of all Volunteer Advisory Boards and Committees; looking for opportunities to consolidate or change their responsibilities and making sure they are all in line with the goals of the Community Visioning Project. Discussion followed. Mr. Boucher requested letting either he or his assistant, Ms. Kim McIntire, know if any of the Council's individual or collective items have been overlooked. • Mr. Boucher informed Council about the transition meeting that took place the day before with Waste Management and Waste Pro. Both companies agreed to begin swapping out carts and dumpsters on September 21St and recycling bins will be City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 3 of 11 collected the week of the 28t'; compactors and roll -offs are scheduled to be swapped out on October 1St. Discussion followed. Recreation Department • Mr. Lefever announced that the September Recreation Department newsletter has been distributed. • Mr. Lefever informed of two (2) special events coming up; the Reptile Show next Saturday, September 12th at the Recreation Complex at 6pm and the Parents' Night Out Saturday the 19th from 6 — 10 p.m. • Mr. Lefever informed that a second projector has been purchased for the City. Sheriffs Department • Commander Moros announced Sheriff Parker gave the final go ahead to fund all of the items requested for the Cape Canaveral Youth Center PAL (Police Athletic League) Program. City Attorney • Attorney Garganese reported that the mobile vendor on the beach issue was researched by his office since the last City Council Meeting. He stated they made contact with several State agencies that are involved and the bottom line is that a distinction must be made between wet sand and dry sand; he specified the City clearly has jurisdiction on the dry sand portion of the beach and that wet sand is technically located below the mean high water line areas which are technically sovereign submerged lands of the State and they are governed by the State, the Board of Internal Improvement Trust Fund. He further explained that it does not appear that mobile vending is a permitted activity under State Law on sovereign submerged lands unless that person clearly had the consent of the State of Florida. Attorney Garganese shared that through their discussions with the State, they are not aware of any specific arrangements for mobile vendors to operate within a wet sand area. Technically, under State Law it appears that type of activity would be prohibited and there is a reporting procedure in the Florida Statute of unlawful activity to the State Board of Internal Improvement Trust Fund. Attorney Garganese stated that he would submit this in writing to the Council. • Attorney Garganese reported the current status of the Tripple J. v. The City of Cape Canaveral litigation case. He informed that his office received a telephone call from the opposing attorney stating they are willing to accept a settlement of $25,000 dollars; however they want to give the City a partial release which excludes the individual members of the Planning and Zoning Board in their individual capacity. Attorney Garganese reminded that this issue was discussed in a previous meeting and it was his understanding the Council was not interested in a partial release. He went on to say that he did explain this situation to the City's Insurance Carrier and he stated they do support the City's position regarding a full release to settle this case. Attorney Garganese informed that his office filed a Motion for Summary Judgment with supporting affidavits in Federal Court today. City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 4 of 11 Council reaffirmed their position to hold out for a full release from this case. Attorney Garganese responded that he would provide an update on Royal Mansions to the Council in the future. AUDIENCE TO BE HEARD: • Ms. Joyce Hamilton, resident, commended the new Cape Canaveral Sheriff's Office Precinct Commander, Alan Moros and the new School Resource Officer at Cape View Elementary School, Cletus Jones. • Mr. Ray Brown, contractor, requested the City Council give thought to having signed contracts between contractors and customers within the City of Cape Canaveral be reviewed or notarized by the City to protect both parties. Brief discussion followed. Council agreed to have the City Manager and City Attorney review the request. • Mr. Leo Nicholas, resident, inquired whether the City Council has received information from the Florida State Legislature on the issue of dockside gambling. Council indicated they have not received any information at this time. CONSENT AGENDA: 1. Motion to Approve: Regular City Council Meeting Minutes of August 4, 2009. 2. Motion to Approve: Proclamation in Honor of Commodore John Barry Day; September 13, 2009. 3. Motion to Approve: Resolution No. 2009-28; Re -appointing Members to the Planning and Zoning Board; B. McNeely, J. Fredrickson, J. Johanson and R. Friedman. 4. Motion to Approve: Resolution No. 2009-29; To Prioritize the Intercity Rail Component of the FEC Corridor Project as Part of the Federal Economic Stimulus Package. 5. Motion to Approve: Special Alcohol Exemption Permit for Manatee Sanctuary Park on September 5 from 12:00 p.m. — 7:00 p.m. 6. Motion to Approve: The School Resource Officer (SRO) Program Agreement with the City of Cocoa Beach. Mayor Randels inquired if any Council Member, Staff person, or interested party desired to remove an item from the Consent Agenda for discussion. Ms. Roberts asked to withdraw item No. 3. A motion was made by Mr. Petsos and seconded by Ms. Walsh to approve Consent Agenda Item Nos. 1, 2, 4, 5 and 6. The vote on the motion carried 5-0 with City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 5 of 11 voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Ms. Roberts suggested re -interviewing individuals prior to their re -appointment to the Volunteer Advisory Boards; the purpose of this would be to ask them what they believe was accomplished during their Board tenure, and what they would like to have accomplished in the City during their next term. Brief discussion followed and Council agreed this issue should be discussed at a later time. A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to approve Consent Agenda Item No. 3. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. RECONSIDERATION: 7. Motion to Approve: Resolution No. 2009-19, Amending the Existing Fee Schedule Set Forth in Appendix "B" for Chapter 82 Building and Building Regulations. Attorney Garganese confirmed it was not necessary to read the title of this Resolution. Mayor Randels inquired if there were any specific adjustments to the fees or concerns that needed to be addressed. Ms. Roberts stated that after listening to feedback from the Community and other Council Members she would support a reduction in the permit fee for construction jobs that are valued at $2,000 or less, from $75 to $45. Mr. Todd Morley, Building Official, stated in the cost analysis he submitted, a typical small permit is about $70 and in line with other municipalities. Mr. Morley proceeded to illustrate the tier structures on the white board and read the options out loud for Council to consider: Option "A' $2,000 or less: $75; Option "B" $1,000 or less: $60, $1,001 - $2001: $75, $2001 - $20,000: $75; Option "C" $500 or less: $45, $501 - $1,000: $60, $1,001 - $2,000: $75, $2,001 $20,000: $75. Discussion took place. A motion was made by Mr. Petsos and seconded by Ms. Roberts to approve the reconsidered Resolution No. 2009-19 with Option "C" for the Fee Schedule; amending the existing fee schedule set forth in Appendix "B" for Chapter 82 Building and Building Regulations. The vote on the motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, Against; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 6 of 11 More discussion took place on the permit cost analysis and the actual costs for specific permits such as Air Conditioning change outs and water heaters. ORDINANCE: FIRST READING: 8. Motion to Approve: Ordinance No. 10-2009; Amending the City Code Related to the City Council Meetings. Attorney Garganese read Ordinance No. 10-2009 by title. AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, FLORIDA, AMENDING CHAPTER 2, ARTICLE II, DIVISION 3 OF THE CITY CODE RELATED TO CITY COUNCIL MEETINGS; PROVIDING THAT REGULAR CITY COUNCIL MEETINGS MAY BEGIN PRIOR TO 7:00 P.M. ON AN AS -NEEDED BASIS; PROVIDING THAT CITY COUNCIL MEETINGS SHALL ADJOURN NO LATER THAN 10:00 P.M. UNLESS EXTENDED BY SUPER -MAJORITY VOTE OF THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; INCORPORATION INTO CODE; SEVERABILITY; AND AN EFFECTIVE DATE. Mayor Randels requested clarification of a "super -majority vote". Attorney Garganese responded that a minimum of three (3) Council Members are required to be present as a quorum; if three (3) members are present than all members would need to agree to extend a meeting; as would three (3) out of four (4) and then four (4) out of five (5). Attorney Garganese explained he thought it would be better left up to the City Council as to how long to extend meetings on a case by case basis; a motion should be made at 10 p.m. to extend a meeting and that would take precedent on the floor no matter what you are doing at that time. Brief discussion took place. A motion was made by Mr. Petsos and Seconded by Ms. Roberts to approve Ordinance No. 10-2009; amending the City Code Related to the City Council Meetings. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. CONSIDERATION: 9. Motion to Approve: Proposed Renovation Activities at the Public Library Meeting Room. Mayor Randels explained the quotes for the work to be done involved: painting the Library Room; carpeting the Library Room; and segregating the alarm system for the Council Meetings and the Library; the money for these items would come from the Library Fund Reserve. Bennett Boucher, City Manager, responded that the monthly charge for security monitoring was not part of the agreement with the Library. City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 7 of 11 Discussion ensued and included the three (3) quotes for each item; following the City policies and procedures for purchasing by recommending the lowest bids and trying to use local businesses. The City Council came to consensus to use: 1. Gall's Painting and Home Repair ($725.00); 2. Purcell's Distributors, Inc ($6,040.00); and 3. Advanced Detection Systems, Inc. ($854.00). A motion was made by Ms. Roberts and seconded by Mayor Pro Tem Hoog to approve proposed renovation activities, as revised, at the Public Library Meeting Room. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. DISCUSSION: 10. 2009 Florida City Government Week Planning. Mayor Randels stated Florida City Government Week runs from October 18 through October 24, 2009. Discussion included activities to take place during that week and in future years involving the students of Cape View Elementary School. Ms. Roberts offered to do an independent review with the City Manager and come back to Council based on what was done in the past and propose what to do in the future. Ms. Roberts referred to one of the items included on the Florida League of Cities Suggested Activities list: "provide students with information to create future scenarios for your City" and suggested this would be a chance to involve the students in the City's Visioning effort with an activity; asking them the question "When you think about the future of the City of Cape Canaveral, what would you like to see?" Robert Lefever, Recreation Director, offered Recreation Department assistance to conduct a flag contest at Cape View Elementary. Council agreed. Council consensus was reached to work with Cape View Elementary to coordinate activities for students to participate in contests, mock city council meetings and tours of City facilities during that week. REPORTS: 11. Council City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 8 of 11 Council Member Walsh • Ms. Walsh recommended the City's Hurricane Season Letter should be mailed out prior to June 1; she also pointed out the letter needs to be updated with the new City website and a new map. Mr. Boucher took note. • Ms. Walsh thanked Mr. Boucher for bringing up the Legislative Items in a document for this meeting. • Ms. Walsh inquired about the status of the St. Johns River Water Management District (SJRWMD) Model Water Conservation Ordinance. Discussion took place regarding obtaining grants from SJRWMD and the need to support their irrigation project, how most cities are not interested in being the "water police" and modifying the ordinance with a provision to avoid that issue and address the costs to communities interested in participating. Council directed Mr. Boucher to bring this item back. Mr. Petsos expressed the need for a report on Port Canaveral's ASR (Aquifer Storage and Recovery) effort. Mr. Boucher took note and informed Council that the City Manager of Cocoa Beach is working on an article about this issue that will be published shortly. Walter Bandish, Public Works Director, stated that some people are under the impression that untreated sewer water is being pumped into the aquifer and that is not true; it is all processed water. • Ms. Walsh brought up the issue of street lights that were out in the City a while back and inquired if the City ever received any money back as a credit. Mr. Boucher responded the City pays a monthly fee and there were not enough lights out for a long enough time to receive any rebates. • Ms. Walsh suggested a Budget/Finance Committee/Board could be useful to the Council and the City and to think about the idea when considering the City's Volunteer Boards' Roles and Responsibilities. Council Member Roberts • Ms. Roberts informed there is a group called the Brevard Aerospace Career Development Council that has developed a Florida Federal Space Policy Agenda with Brevard Workforce; the intent being to try to build consensus among Federal congressional members, the State legislators and other government industry leaders. Ms. Roberts stated she wanted to give a "heads up" on this because they are probably going to ask each City and the Space Coast League of Cities to draft a resolution in support as a unified voice on the issue. • Ms. Roberts inquired about the Sheriff's Department Feasibility Study that was recently discussed in a previous meeting and the copy of the Study done in the 1990s. Mr. Boucher stated he believed that document had been destroyed as part of the City's Records Management Program; he further explained that meeting minutes are being gathered and related materials have been found. Mr. Boucher confirmed that background information will be provided as to what happened in the past and Council will be given options, possibly hiring a consultant; this would entail going out for bid for professional services. City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 9 of 11 • Ms. Roberts inquired about the stagnant water and algae in the North Central Ditch on the north side. Mr. Bandish responded that the Assistant Public Works Director is working with the County to try to clean it up. • Ms. Roberts inquired about Cherie Down Park. Mr. Boucher related that Brevard County Commissioner Chuck Nelson is still waiting on the County Attorney and the County Parks and Recreation Director to give him their reports. Discussion ensued about the issues and costs involved with the City taking over Cherie Down Park from the County. Mr. Boucher asked Council if they still desired the background information on the issue. Council agreed. • Ms. Roberts requested a Management Reform Items update for the next meeting. Mr. Boucher confirmed this would be provided. • Ms. Roberts inquired about the status of the Parking Meter research. Mr. Bandish informed that he has a meeting in the morning with a representative from Cale Parking Systems, USA; they will discuss ideas for installing meters at the beach ends. • Ms. Roberts mentioned the Commemorative Shuttle Plaque. Mr. Boucher took note. • Ms. Roberts questioned if Mr. Boucher has received an answer back about the liabilities involved in having a Volunteer Program. Mr. Boucher explained that is part of the overall volunteer program that he has not completed yet. • Ms. Roberts recommended replacing the flag at the entrance to the City on the North Side of Al A with a larger, more proportionate size flag. Discussion included the possibilities of swapping out the flag with another larger one the City already has and/or trimming bushes around the flag. • Ms. Roberts reminded Council that Mr. Boucher is working on a self appraisal as the City Manager and each Council Member is planning to meet with Mr. Boucher individually prior to a September Council review. Mr. Boucher confirmed his self evaluation will be ready on Friday, barring any hurricane or tropical storm. • Ms. Roberts inquired as to when Council will be able to make decisions about City Memberships. Mr. Boucher responded that will be during the Budget Hearing meetings coming up on September 10 and September 21. • Ms. Roberts suggested an Events Page/Section on the City website. Mr. Boucher took note. Council Member Petsos • Mr. Petsos expressed desire for the City Council to recognize the volunteer who painted the Cape Canaveral Volunteer Fire Department's Firehouse. Mr. Boucher stated it would be done at the next City Council meeting on September 15. • Mr. Petsos inquired about the status of the bus stops. Mr. Boucher explained the City is waiting to hear from FDOT (Florida Department of Transportation) on the variance being sought; some of the bus stops are a few inches into the "clear zone" and the FDOT will not give the City a field waiver. Mr. Petsos inquired if City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 10 of 11 there is a ball park date on the bus shelters. Mr. Boucher stated he would check with Jeff Ratliff, Assistant Public Works Director, and report back. • Mr. Boucher explained, at Mr. Petsos request, that Representative Steve Crisafulli received a letter from Noranne Downs, FDOT, stating the agency will study the left turn signal at Zachary's Restaurant again for 45 days. Discussion ensued about difficulties in dealing with State agencies. • Mr. Petsos inquired if every citizen will be getting a new back-flow preventer. Mr. Bandish responded yes and explained that the City of Cocoa has a 5 -year plan to provide back-flow preventers to everyone who has potable water whether or not they have reclaimed water. Mr. Boucher clarified that the City of Cape Canaveral will be taken care of within the next few months. Council Member Hoog • Mr. Hoog expressed frustration over the North Central Ditch and inquired about the stagnant water and the baffle boxes that were installed. Discussion ensued regarding placement of the baffle boxes by the engineers and surveyors, Brevard County's assistance in removing the muck, previous discussions involving beautification of the area and the possibility of covering up the ditch as a way to take care of this maintenance issue. No specific direction was given by Council. • Mr. Hoog pointed out the oak trees on Central Boulevard as evidence that the roots grow too shallow and do not grow down into the soil; this should be noted before the City plants any more of them in the future. • Mr. Hoog inquired about the SJRWMD Water Permitting at Manatee Sanctuary Park. Mr. Boucher and Mr. Bandish responded they are working on the issue, meeting with SJRWMD, John Pekar of SSA (Stottler, Stagg and Associates), and Mr. Lefever; tracking down documents and information to show how these issues and items were handled. Mr. Boucher informed that Mr. Pekar stated, at a meeting with SJRWMD, that he is confident he has documentation to prove that SSA did their due diligence. Mayor Randels • Mayor Randels announced the SCATS (Space Coast Area Transit System) Transportation Disadvantaged Program, was successful in receiving $6.9 million dollars in Stimulus Funding; part of this funding allows for the Cocoa Beach Minuteman Shuttle which enables Cape Canaveral citizens to go to multiple locations in Cocoa Beach on one pass. • Mayor Randels related he attended a meeting presented by Florida Power and Light detailing the location of the proposed route for the natural gas pipeline to serve Central Florida Counties. • Mayor Randels informed he attended a Brevard County Commission Meeting on August 18th; an item on the agenda involved the Tourist Development Tax (TDC) Recovery and a request to enter into contracts with two companies to represent the County in recovering tourist development taxes from certain internet travel companies; Mayor Randels expects the County will come to the cities, including City of Cape Canaveral, Florida City Council Regular Meeting September 1, 2009 Page 11 of 11 Cape Canaveral, to participate. Fiscal impact will be increased collection to TDC tax revenues within the range of $3 million to $12.5 million. • Mayor Randels specified a State law that he was unaware of that states you cannot ride within 3 feet of bicycle riders when passing them on the street. • Mayor Randels announced the new Motor Vehicle Fees start September 1, 2009. • Mayor Randels touched on State project funding the City is eligible for from the Space Coast Transportation Planning Organization/Transportation Improvement Program; the Safe Routes to School Program the City is involved with for Cape View Elementary and funding for drain cleaning and aesthetic items, such as, maintenance of vegetation. • Mayor Randels reported on the status of the Wayfaring Initiative the City passed a few months ago that works in conjunction with the Brevard County Tourist Development Council's new signage system; he displayed a map indicating where the proposed tourism information signs will be placed throughout the County. Ms. Joyce Hamilton, resident, announced that the Cape View Elementary School American flag is new and it is raised every morning and lowered every afternoon, per the school's Principal, Kelli Dufresne. Mr. Lefever requested Ms. Roberts to meet with him as soon as possible to provide clarity on what Council desires for City Government Week with regard to Cape View Elementary School. Ms. Roberts agreed. ADJOURNMENT: There being no further business, the Meeting adjourned at 9:47 P.M. Rocky Randels, MAYOR Mia Goforth, Acting Deputy City Clerk City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/01/2009 Item No. Subject: Approve Resolution No. 2009-45; Appointing an Alternate Member to the Business and Cultural Development Board (S. Painter). Department: Administrative Summary: At their November 9, 2009 monthly meeting, the Business and Cultural Development Board interviewed Ms. Painter and recommended appointment as an Alternate Member. On November 17, 2009 Ms. Painter was interviewed by the City Council. A consensus was reached to proceed with the Resolution of appointment. Requested Council Action: Approve the Resolution Financial Impact: None Attachments: Resolution Submitting Department Head: J4-.aOpzve— Date: 11/18/09 Approved by City Manager: Date: /-)/'Wy/oy City Council Action: [ ] Approved as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain RESOLUTION NO. 2009-45 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING AN ALTERNATE MEMBER TO THE BUSINESS AND CULTURAL DEVELOPMENT BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has established by Code Section 22-27, the Business and Cultural Development Board; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to appoint an alternate member to said Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. Shawn K. Painter is hereby appointed as an alternate member of the Business & Cultural Development Board of the City of Cape Canaveral, Florida, with a term to expire on June 1, 2012. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 1 sc day of December, 2009. ATTEST: Angela M. Apperson, City Clerk Approved as to Form: Anthony A. Garganese, City Attorney Rocky Randels, Mayor Name Robert Hoog Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh For Against City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/1/09 Item No. Subject: 10 Annual Reindeer Run Department: Parks & Recreation Summary: 5K Run/Walk to benefit the United Way of Brevard County Requested Council Action: Waive any & all fees. Financial Impact: None Attachments: ❑ Supporting Documents Reviewed Submitting Department Head: Approved by City Manager: Date: Date: City Council Action: ( ] App oved as Wecommended [ ] Approved with Modifications [ ] Tabled to Time Certain [ ] Disapproved Revised 03-22-07 CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT Date: The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant. Name of Applicant:O; pp � �� �e leA.-,� Title: D �c°Cr�t f On �/i�� C Firm: Address: V7 dAx4f 4 ,��y/. /1 . E -Mail: /'�v � kxey- w C<&j' rr GO/� Telephone: FAX: Local Contact: jg" V° 0-f Cio/C. Title: Local Address (if different from above Type of Will Alcoholic Beverages Be Served on the Premises? YES NO 1,' Event Date(s) in Cape Canaveral: /!�1619le— Location(s): Date(s) Time aen'dja'W4 b''�i2 � d9 e r✓p�� ,��� . Attach map(s) indicating event area and designated parking areas. Yrraffic Control (PKe of Police/Fire Rescue Equipment (met Closing ❑Vehicles/Equipment on Beach ❑Other (vehicle Parking on Property Specify: >D / a loG4ieG wZ ACP�eo, If applicant wishes to erect tents or other temporary structures in conjunction with the event, a building permit application must also be submitted along with all pertinent information relating to the temporary structures and their proposed location. Submittal of the building permit application will occur AFTER City Council has approved the Outdoor Entertainment Permit. By signing this application, the applicant acknowledges and agrees to the following provisions: Revised 03-22-07 I. INSURANCE A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, written within limits of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit, together with adequate evidence that the premiums are paid. Name of Insurance Co: fiX. orj . of/ eeeve //ef Policy No: Expiration Date: II. PROMOTIONAL AUTHORIZATION Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media related purposes. III. EXPENSES/FEES The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral. IV. EXEMPTIONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said code. 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LO iii U- O d t C) o Ul) to vo o V M oo ai 6 ai OFFICIAL RECEIPT No. 350071 DA TAX CASH ❑ CHECK ❑ I --� ao� .J e DRIVER'S LICENSE u IV PR-134-INDD-DEP (10/17/07) OFFICIAL RECEIPT No. 350070 DAT BREVARD COUNTY, FLORIDA AREAS BREVARD COUNTY, FLORIDA NON TAX ' PARKS & RECREATION DEPARTMENT NON T STREEIA.DCRESS TAX NAME TAXABLE. STREETADDRESS TAX CITY/STREET/ZIP CITY/STREET/ZIP TOT. d ^ r � TAX CASH ❑ CHECK ❑ I --� ao� .J e DRIVER'S LICENSE u IV PR-134-INDD-DEP (10/17/07) OFFICIAL RECEIPT No. 350070 DAT BREVARD COUNTY, FLORIDA AREA /—n PARKS & RECREATION DEPARTMENT NON TAX ' AME f ^ � TAXABLE STREEIA.DCRESS TAX CITY/STREET/ZIP TOT. d ^ r � PA TAX CASH ❑ CHECK ❑ I I T NAME(S) e .� :Qo �ois ACTIVITY ATE/TIME/LOC TION TAX EXEMPT # DRIVER'S LICENSE # PR-134-INDD-DEP (10/17/07) SIGNATURE N,(- DRIVER'S L Brvvprd;County Parks & Recreation Department CATION FOR USE PERMIT Date 1, Applicant's Email Day Phone, Organization/Group Name (if applicable) Applicant's position/connection with Organization/Group Mailing Address 9,37 BI V, Park Name and Facilities Requ( Event Name Event Date(s) Requested Times (Including Preparation/C Received Facility Rental Rules Type of Activity �Tr- Estimated Attendance SAO P) , (0 0! � 0 Yes ❑ No .................... THE FOLLOWING TO BE COMPLETED BY STAFF......................................................................................................... PERMIT CATEGORIES (CHECK ONE) ❑ CATEGORY I Sponsored/Co-Sponsored ❑ CATEGORY IV Private (Private Groups, Organizations, Individuals) ❑ CATEGORY II Recreation Partner ❑ CATEGORY V Public Issue Speech CATEGORY III Not-for-Profit/Exempt (Must qualify for tax exempt status pursuant to 501(c) criteria of the IRS Code) 5010( 1 A separate payment is always required Consumers Certificate of Exemption (Florida) 501(c)Criteria # C NDITIONS (CHECK ALL APPLICABLE) NIGH RISK CONDITIONS: INSURANCE REQUIRED (CHECK ALL APPLICABLE) Activity open to public El of Request El Activities that involve physical contact and/or inflatable structures Admission charged ❑ Security ❑ Alcoholic beverages and open to the public: liquor liability required Alcohol ❑ Other ❑ Sale of food items and/or beverages at functions open to the public ❑ Foodibeverage sales ❑ Amplified music primary to function with over 200 people expected open Music (Type (L ) to the public $ ❑ Commercial activities as defined in Chapter 78-76, Code of Ordinances of Brevard County, and herein, where such activities are open to the public THE PARK/FACILITY YOU HAVE REQUESTED IS LOCATED WITHIN THE CITY LIMITS OF PLEASE CONTACT THAT CITY TO DETERMINE IF IT HAS ANY REQUIREMENTS) YOU MUST MEET. (A) TAXABLE FEES TAXABLE FEES FROM COLUMN A $ (C) DEPOSITS (B) Non -Taxable Fees A separate payment is always required for deposits Facility Rental Fee: $ Facility Rental Fee: $ Employee Fee: $ Cleanup/Damage cash n�k Deposit `—J Additional Fees: Additional Fees: Receipt Date $ $ Cash Check Tourist Tax $ $ Key Deposit $ ❑ ❑ Fla. State Sales Tax: $ $ Receipt # Date Sub Total $ Sub Total $ PURSUANT TO CHAPTER 119, FLORIDA'S PUBLIC RECORDS GRAND TOTAL Q@ $ ACT, THIS RECORD IS A PUBLIC DOCUMENT THAT MAY BE ( RECEIPT #����jjti,.J" 1 DATA6 _ 9 INSPECTED AND/OR COPIED. IF YOU BELIEVE ANY PORTION OF 4L) THIS DOCUMENT CONTAINS INFORMATION THAT IS EXEMPT FROM RECEIPT # DATE DISCLOSURE, PLEASE NOTIFY US IN WRITING AT: AMOUNT $ _ AMOUNT $ CENTRAL AREA PARKS OPERATIONS 840 FORREST AVENUE, COCOA, FL 32922 I am 18 years of age (21 years of age if alcohol will be present) or over and understand as a representative of said event/organization, that I take full responsibility for each and every participant of said function. I have read and agree to follow the rental rules I have been given for my activity. I hereby waive gny and all claims against t e Board of County Commissioners and its employees and agents arising out of any personal injury or property damage at ' rrep lunng said i n. I have also read the inform n ' tion the reverse e of this permit and a ree t the terms and conditions hereof. O Applicantit Signature Pin our Name As Signed Parks and Recreation Approval �\"Title Date YELLOW COPY -CUSTOMER COPY PR-108-CB-INDD (10/30/08) R Brevard County Parks and Recreation Department OTHER INFORMATION AND CONDITIONS FOR ISSUANCE OF USE PERMIT Prior to granting a permit, the individual and/or organization sponsoring the activities or events shall agree to indemnify and hold Brevard County harmless from any and all liability, claims, damages, expenses (including attorney fees) proceedings and causes of action of every kind and nature arising out of or connected with said sponsor's use, occupation or control of the park or recreational facility (or any improvements thereon or any furniture, furnishings, equipment and fixtures utilized in connection therewith), unless liability, claims, damages, or expenses are a result of Brevard County's sole negligence. The sponsor shall further agree that it will, at its own expense, defend any and all actions, suits or proceedings which may be brought against Brevard County in connection with said parks and facilities arising from said sponsor's activities and will satisfy, pay, and discharge any and all judgements that may be entered against Brevard County in any such proceeding. Any material misrepresentation, whether written or oral, by a permit applicant on an application or during the application process, where the Department relied on such misrepresentation in granting a permit, shall be grounds for the Department's immediate revocation of such permit and/or deposit, and is punishable pursuant to Chapter 78-101, Code of Ordinances of Brevard County. Five business days are required to communicate whether an applicant's permit is granted or denied and, if denied, the reason for such denial. Applicant may appeal the refusal of a permit by written notice to the County Manager. In any event, liability will be assumed by the sponsoring individual and/or organization with regard to any personal injury, liability, and/or property damage arising from the activities of such sponsoring group or individual. All persons granted a permit to use a county park or recreational facility must agree to abide by all applicable established rules, regulations, laws and ordinances of state, federal, county and city governments and their respective agencies. Upon completion of the activity, the facility and adjacent area must be clean, orderly and free of any obstruction, or litter. Applicant shall be responsible for all costs associated with damages to park facilities and grounds. These costs shall include the personnel hours, materials and equipment required to complete repairs. Cancellation of a reservation may be initiated by applicant not less than 10 working days prior to the scheduled use; however, a $20.00 administration fee will be assessed and/or deducted when the reservation fee is refunded. Individuals, groups and/or organizations utilizing facilities for High Risk or Commercial Activities are required to provide General Comprehensive Liability Insurance in an amount up to $1,000,000.00, and not less than $500,000.00, per occurrence to cover any and all claims and costs arising in connection with any accident or occurrence related to such activities must be provided. Coverage amount will be determined by the Area Operations Manager and Insurance Director. Brevard County Board of County Commissioners shall be named as an additional insured on any such policy. Also, Fire Liability Insurance not less than $50,000 per occurrence must be provided. Also, Brevard County must be named as additional insured on the Certificate of Insurance. A copy of a certificate(s) of insurance or letter(s) of binder shall be provided to the County prior to the issuance of the permit. Insurance provided by: A copy of the insurance policy binder must be provided to Area Parks Operations Office by: Date Security Plan required if event has commercial activity, is open to the public, and 50 or more persons expected to attend event. Security provided by: Use Permits are not transferable. COMMENTS: Brevard County Board of County Commissioners Central Area Parks Operations Facility and Pavilion Rental PATRON RULES ALL RENTALS *Use of Alcohol must be acknowledged and indicated on Facility Use Permit. NO alcoholic beverages may be carried outside the building or pavilions patrons. *Parking spaces are available on a first come, first serve basis and are not included in the rental fee of any facility. Please be advised that all of our parks are open to the public and offer many other amenities that may be utilized while a facility rental is taking place. 1. No vehicle of any kind allowed under pavilions or on grass, except in designated overflow areas. 2. No pets allowed in the park. Music must be maintained at sound levels so as not to interfere with park patrons and surrounding neighborhoods. Complaints may result in eviction from facility/pavilion. 4. Number of participants must not exceed legal capacity of the facility and maximum attendance number must be approximated on the use permit. 5. Installation of decorations: Only scotch or masking tape may be used on interior painted surfaces. Nails may not be used on any facility. Renter must furnish all supplies and completely remove all decorations before leaving. 6. All signs and banners must be approved prior to rental. 7. Clean up must be completed by rental closing time. 8. All trash must be placed inside trash receptacles or otherwise bagged, tied and placed beside receptacle, if full. 9. Tabletops, floor and adjacent grounds must be clean of refuse and debris resulting from rental use. 10. If clean up deposit is fully refunded, deposit check may be picked up at the Sector Office the second working day following rental. 11. It is up to the patron to call the Sheriffs Department at 454-6652 if the pavilion is being occupied when they arrive. If rental is on Cocoa Beach, please contact the Cocoa Beach Police Department at 868-3260. Indoor Activities — Additional Rules No smoking in buildings. 1. Plastic liners, brooms and mops are available. Coordinate access of these items with staff person on duty. 2. Patron must return tables and chairs to the storage area and make sure they are neatly stacked. 3. Chairs and tables borrowed by patrons from another room must be returned—same number and same position in room. Cancellation of a reservation may be initiated by applicant not less than 10 working days prior to the scheduled use; however, a $20 processing fee will be assessed and/or deducted when the reservation fee is refunded. (Does not apply to clean up/damage/key deposits.) I have read and understand the above. I understand that it is my responsibility to communicate and enforce the rules with participants of my group, and furthermore, that non-compliance could result in eviction from the premises and/or loss of all or part of the clean up deposit. If evicted, rental fee is non-refundable. Signature (Same as on Use Permit) Name of On -Site Event Manager Date Phone of On -Site Event Manager Brevard County Parks and Recreation Department OTHER INFORMATION AND CONDITIONS FOR ISSUANCE OF USE PERMIT Prior to granting a permit, the individual and/or organization sponsoring the activities or events shall agree to indemnify and hold Brevard County harmless from any and all liability, claims, damages, expenses (including attorney fees) proceedings and causes of action of every kind and nature arising out of or connected with said sponsor's use, occupation or control of the park or recreational facility (or any improvements thereon or any furniture, furnishings, equipment and fixtures utilized in the connection therewith), unless liability, claims, damages, or expenses are a result of Brevard County's sole negligence. The sponsor shall further agree that it will, at its own expense, defend any and all actions, suits or proceedings which may be brought against Brevard County in connection with said parks and facilities arising from said sponsor's activities and will satisfy, pay, and discharge any and all judgments that may be entered against Brevard County in any such proceedings. Any material misrepresentation, whether written or oral, by a permit applicant on an application or during the application process, where the Department relied on such misrepresentation in granting a permit, shall be grounds for the Department's immediate revocation of such permit. Five business days are required to communicate whether an applicant's permit is granted or denied and, if denied, the reason for such denial. Applicant may appeal the refusal of a permit by written notice to the County Manager. In any event, liability will be assumed by the sponsoring individual and/or organization with regard to any personal injury, liability, and/or property damage arising from the activities of such sponsoring group or individual. All persons granted a permit to use a County park or recreational facility must agree to abide by all applicable established rules, regulations, laws and ordinances of state, federal, county, and city governments and their respective agencies. Upon completion of the activity, the facility and adjacent area must be clean, orderly and free from any obstruction or lifter. Applicant shall be responsible for all costs associated with damages to park facilities and grounds. These costs shall include the personnel hours, materials and equipment required to complete repairs. Cancellation of a reservation may be initiated by applicant not less than 10 working days prior to the scheduled use; however, a $20 processing fee will be assessed and/or deducted when the reservation fee is refunded. (Does not apply to clean up/damage/key deposits.) If a High Risk Condition is checked D on the Permit Application, then General Comprehensive Liability Insurance in an amount not less that $500,000 per occurrence to cover any and all claims and costs arising in connection with any accident or occurrence related to such activities must be provided. Also, Fire Liability Insurance not less than $50,000 per occurrence must be provided. Also, Brevard County must be named as additional insured on the Certificate of Insurance. Insurance provided by A copy of the insurance policy binder must be provided to Area Parks Operations office by Date Security Plan required if event has commercial activity, is open to the public, and 50 or more persons expected to attend event. Security provided by Use Permits are not transferable. COMMENTS City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/1/09 Item No. Subject: Movie in the Park Department: Parks & Recreation Summary: Outdoor movie at Manatee Park with refreshments Requested Council Action: Waive any & all fees. Financial Impact: None Attachments: ❑ Supporting Documents Reviewed Submitting Department Head: Approved by City Manager: Date: Date: City Council Action: [ ) Approv as Recommended [ ] Approved with Modifications [ J Tabled to Time Certain [ ] Disapproved Revised 03-22-07 CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT Date: The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant. �C Name of Applicant: �G O61°%'� le /� C�/ Title: AeC, _V C//Or► Telephone: kaf- �'i; FAX: 4?'6d-.A4? 7 Local Contact: rfe-)" t° a/ ajoke Title: Local Address (if different from above Type of Event: I oy e 'n "nP laa Will Alcoholic Beverages Be Served on the Premises? YES NO t-' Event Date(s) in Cape Canaveral: x•'40 Location(s): Date(s) Time 116wA le P /0/-/,( Attach map(s) indicating event area and designated parking areas. []Traffic Control ❑Use of Police/Fire Rescue Equipment ❑Street Closing ❑Vehicles/Equipment on Beach []Other ❑Vehicle Parking on City Property Specify: m� Me' a// Iif e. If applicant wishes to erect tents or other temporary structures in conjunction with the event, a building permit application must also be submitted along with all pertinent information relating to the temporary structures and their proposed location. Submittal of the building permit application will occur AFTER City Council has approved the Outdoor Entertainment Permit. By signing this application, the applicant acknowledges and agrees to the following provisions: Revised 03-22-07 I. INSURANCE A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, written within limits of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit, together with adequate evidence that the premiums are paid. Name of Insurance Co: �. �,s�oc• O� 4V,4 / e,( Policy No: Expiration Date: /0%14//0 II. PROMOTIONAL AUTHORIZATION Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media related purposes. III. EXPENSES/FEES The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral. IV. EXEMPTIONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said code. List any exemptions you are seeking. A 41/ def Applicant of Representative/Title Approved by City of Cape Canaveral: City Representative's Name: Title: Signature: Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape Canaveral. For further information, please contact: City of Cape Canaveral Bennett C. Boucher, City Manager 105 Polk Avenue Cape Canaveral, FL 32920 Phone: (321) 868-1230 Fax: (321) 868-1224 NOLIDAY MOVIE IN THE PARK FREE POPCORN FREE POPCORN "HOW THE GRINCH STOLE CHRISTMAS" The Kiwanis Club will be selling candy & drinks. Please bring a blanket or a lawn chair. For more information call the Recreation Department at 868-1226. FREE FOR EVERYONE FRIDAY DECEMBER 4T" RAIN DATE RAIN DATE DECEMBER 11TH 7;00 PM DECEMBER 11TH MANATEE PARK 701 THURM BLVD. CAPE CANAVERAL 'These materials are neither sponsored by nor endorsed by the Board, its agents, or its employees. The views and the information contained in the materials are not an expression of the opinion, belief, or policy of 00 the Board, the District, and/or the administration." City of Cape Canaveral City Council Agenda Form City Council Meeting Date: December 1, 2009 Item No. (O Subject: Canaveral Drainage Way - South Ditch Improvements Department: Public Works Summary: This project is a continuation of a series of stormwater improvements scheduled for the Central Ditch area in the vicinity of West Central Boulevard. Improvements to the northern portion of the Central Ditch were completed in 2009 (baffle box project). This proposed project includes the following tasks: • Re -orientation of the existing stormwater pipe from the east — re -direct stormwater flow downstream to the south; • Construction of a new headwall along West Central Boulevard; • Dredging of the ditch bottom from West Central Boulevard to app. 100 feet south; • Stabilization of the channel banks from West Central Boulevard to app. 100 feet south; • Replacement of the fencing and sidewalk along West Central Boulevard; • Cleaning of stormwater pipes beneath West Central Boulevard; • Placement of sod (or rock) along the channel banks; and • Planting of trees and decorative vegetation along West Central Boulevard. During heavy rain events, there is no stormwater flow from the northern portion of the Central Ditch underneath West Central Boulevard to the south. Stormwater flow to the south is blocked by stormwater flow from the large stormwater pipe from the east. Therefore, the City proposes to re -orient this discharge pipe to improve stormwater flow and alleviate potential flooding in the northern portion of the Central Ditch (see attached drawing). While completing this work, improvements will also be preformed to the area infrastructure (headwall and sidewalks). Water quality improvements (dredging of the channel bottom and cleaning of stormwater pipes) will also be performed. Requested Council Action: Council approval to move forward with the project and to advertise for contractor bids. Project must be completed during the winter months (i.e., dry season). Financial Impact: This project is a budgeted item for FY 2009-2010 - $120,000 budgeted. A more detailed engineer's construction estimate will be developed during the preparation of the bid documents. Attachments: X Supporting Documents Reviewed Submitting Department Head: Walter Bandish Date: 11/19/09 Approved by City Manager: Date: City Council Action: [ ] Approved as Recommended [ ] Disapproved/ [ ] Approved with Modifications [ ] Tabled to Time Certain CONSTRU'C�ION EASEMENT o 0 zoco(ot 4-28-00000.0—OOOE.02 2323, PG 2855 'A Q, 50 0 25 50 loo IN FEET I inch = 50 ft. 0 LAA13 7---Ioj C T- City of Cape Canaveral City Council Agenda Form City Council Meeting Date: December 1, 2009 Item No. Subject: Ridgewood Avenue Improvements Project — Contractor Support Department: Public Works Summary: The City of Cape Canaveral (City) continues to move forward with the Ridgewood Avenue Improvements Project. Key parts of this project are support from Stottler Stagg & Associates (SSA) for assistance with a Public Workshop, participation in meetings with the construction contractor, the performance of extensive construction management tasks, and the final certification of the project. Prior to the Public Workshop, SSA will also mark the right-of- way lines along Ridgewood Avenue for the benefit of residents. The SSA proposal is for eight months of construction management services — additional funds may be needed if project construction exceeds six months. Requested Council Action: City staff recommends approval of SSA's cost estimate to perform pre -construction activities and construction management/final project certification. Financial Impact: Project funds have been budgeted for engineering consulting services ($125,000) from the General Fund (001-017-901-630100) for the Ridgewood Avenue project. This SSA cost estimate is in the amount of $49,590. Attachments: X Supporting Documents Reviewed Submitting Department Head: Date: Approved by City Manager: Date: City Council Action: [ ] Approved as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain November 11, 2009 SSA Jeff Ratliff City of Cape Canaveral 105 Polk Avenue Cape Canaveral, FL 32920-0326 RE: SSA Fee Proposal for Construction Services and Citizen Workshop of Ridgewood Avenue Improvements Project Dear Jeff: Per your request, Stottler Stagg & Associates, Architects, Engineers, Planners, Inc. (SSA) is pleased to present our engineering proposal for construction services of the Ridgewood Avenue Improvements Project. In general these services will involve those work tasks noted in the project's construction specifications, and will include Phase I and II of the Ridgewood Construction drawings. Based on the recent contractor bid opening for this project, the anticipated construction will be between ten months and one year. As the last few months of the project involves landscaping and general cleanup we have presented SSA work tasks as being over an eight month period. We have also included SSA's support for a local workshop, introducing the Ridgewood Avenue proposed construction to the residents. The purpose of this workshop is to minimize disruptions in the upcoming construction of the Ridgewood neighborhoods, and provide a smooth (as possible) interface between the residents and contractor. SSA's specific scope of work will include: SSA SCOPE OF SERVICES Task 1 — Support of Contract SSA will attend the bid opening of Ridgewood Ave and with the City staff, review the bids with a recommendation of award. (This task was performed by SSA on November 9, 2009) Task 2 — Pre Construction Meeting with Contractor SSA will support the City in a pre -construction meeting with the selected Contractor. The meeting will include both a review of proposed construction but also procedures for working throughout a residential area. Several items will be reviewed by SSA, some of which will include: • Proposed maintenance of traffic plans • An access plan for residents • Coordination with residents for special construction • Erosion control plan • Project safety • Working hours, etc. SP(3T UR STAGG & ASSOCIATES ARCHITECTS ENGINEERS PLANNERS, INC. 6880 North Atlantic Avenue P. 0. Box 1630 Cape Canaveral, Florida 32920 Tel 321-753-1320 Fax 321-783-7065 w: w Sotbriva CIVILF*%-tsTROPOSAL1City of Cape CanaveralU000 Proposals` -A0rRvc7L�rfQ�Mcn support#QMWflMa, #IB0006700 Mr. Jeff Ratcliff November 11, 2009 SSA Fee Proposal - Page 2 Construction Services and Citizens Workshop for Ridgewood Avenue Improvements Project Task 3 — Neighborhood Workshop: For the Neighborhood Workshop, SSA will present with the City a PowerPoint overview for proposed work. The location of the workshop will be in the City Library or City Commissioners chambers. The PowerPoint presentation will generally include the following; • Introduction of the proposed construction ■ History of past workshops ■ Safety issues within new improvements ■ Introduction of contractor • An overview of Ridgewood Ave (through select slides) showing proposed construction in rights of way and neighborhood impact areas. Closing with contractors proposed work addressing: ■ Driveway temporary closures ■ sidewalk closures ■ garbage pickups ■ construction schedules/working hours ■ parking ■ asphaltic milling and resurfacing ■ temporary construction conditions ■ mail box relocation ■ maintenance of traffic Resident's questions will be then answered at the closing of the workshop or as a follow up if necessary. Prior to the workshop SSA will paint on the ground, the Ridgewood rights of way lines, based on existing documentation. These lines will provide the residents a reference point as to where pedways, sidewalks, etc. will be located relative to their property. The lines will also clarify proposed demolition work necessary for the Ridgewood improvements. Task 4 — Review of Shop Drawings SSA will review and recommend for approval, contractor shop drawings as provided for in the bid documents. In some cases, SSA may add comments to the drawings and return to contractor for resubmittal. Close SSA coordination will be maintained with City staff on all shop drawings. Task 5 — Construction Observations / Reports On average, SSA will perform three (3) site observations per week for construction along Ridgewood Ave. Each site visit will include a written report by SSA that will be given to the City. Site visits may include coordination meetings with the Contractor or City staff, for unique field solutions to residential tie in construction, U:Uoan SoCorivalC1VUProjeMff 0P0SALQ1y of Cape CanaveraA2009 ProposalsO-JEFF RATLIFF construction support-ridgewood ave. doc 1111 ... .. ............ _..1111.. ....r_.,._ Mr. Jeff Ratcliff November 11, 2009 SSA Fee Proposal - Page 3 Construction Services and Citizens Workshop for Ridgewood Avenue Improvements Project The Local Agency Program for Phase II will require additional coordination with the FDOT. SSA will assist the City in reports requested by the FDOT and any closeout certifications upon completion of the work. Site observations will include work photos with a review of test reports and schedule updates. All documents exchanged between SSA and the contractor will be copied to the City. Task 6 — Resident Support The unique nature of this urban construction project is anticipated to involve some time component for working with the resident concerns. In some cases this may involve meeting with residents to clarify Ridgewood Ave. work or reviewing their contractor plans for approval of work adjacent to City Ridgewood improvements. For purposes of this proposal a 38 hour support time has been included for resident support. If increased efforts are required, this work will be performed as an additional service per your authorization. Task 7 — Contractor Support / FDOT Coordination SSA will support the City in reviewing contractor pay requests each month, and any field changes, change orders, and contract documentation that may be directed at the construction work. SSA will also help coordinate and review FDOT requirements on the Phase II construction with City staff. Task 8 — Proiiect Closeout SSA and City staff will perform inspections to determine the date of substantial completion of the approved construction for Ridgewood Ave. Punch lists of incomplete work will be given to the contractor until work is determined by the City to be complete. Task 9 — Proiiect Certification The contractor will provide the City with record drawings documenting the completed work on Ridgewood Ave. The record drawings must be prepared by a licensed Florida Surveyor and be acceptable to both the City and the SJRWMD. Upon receipt of these drawings, SSA will perform a final inspection and certification to the SJRWMD. A close out FDOT project procedure will also be supported by SSA in working with City staff. SCHEDULES AND FEES Schedules: Upon receipt of City purchase order SSA will begin work. Actual schedules will be coordinated with the contractors approved schedules with the City. SSA will prepare a working construction support schedule once the contractors schedule is known. The above SSA work tasks have been based on an eight month construction period and do not include landscaping work. U Doan SotWivalCNlLWr*clsTROPOSALtCIty of Cape CanavefAVW 9 ProposaWp-JEFF RATUFF construction supW-Agewocd ave.doc _. — r Mr, Jeff Ratcliff November 11, 2009 SSA Fee Proposal - Page 4 Construction Services and Citizens Workshop for Ridgewood Avenue Improvements Project Fees: SSA fees for the above tasks will reflect a total lump sum fee, which will in general be as follows: Task 1 Task2 ............................................. Task3 ............................................. Task4 ............................................. Task5 ............................................ Task6 ............................................. Task7 ... ......................................... . Task8 ............................................. Task9 ............................................. Reimbursable Expenses ................. ........ .............................. I.... $250.00 ........................................... $840.00 ........................................... $4870.00 ........................................... $2,150.00 ........................................... $27,580.00 ....... ....................... ... I......... $4,000.00 ............ I ................... I .......... $4,300.00 ........................................... $3,000.00 ..... ... ............................ I .... I. $2,000.00 ........................................... $600.00 Total A Lump sum fee of ...................................................... $49,590.00 SSA print costs supporting the above tasks are included in the above Reimbursable Expenses. Fees will be invoiced monthly based on a percentage of work completed and payment will be due within fifteen (15) days of receipt. Additional work authorized in writing by the City that is not specifically included in this proposal such as extended construction time frames over eight (8) months or legal support issues will be deemed as additional services. This work, upon City's written authorization to proceed will be billed at SSA's standard hourly rates or negotiated as a lump sum prior to beginning work, Out- of-pocket expenses for hourly work and additional printing will be billed with a fifteen percent (15%) mark-up. Compensation rates are based on ordinances, regulations and procedures in force on the execution date of this Agreement by the appropriate governing bodies having jurisdiction over the project. Any significant modification in these ordinance, regulations, procedures, etc. shall be justification for re -negotiation for the compensation due to the Consultant for the work involved. It is understood that any and all professional liabilities incurred by SSA throughout the course of rendering professional services on this project shall be limited to a maximum of the net fee received by SSA, not including reimbursable expenses and sub -consultants, for all services rendered on the project. Should it become necessary to obtain a third party to collect our fees for services, the City hereby agrees to pay all costs of such collections including Attorney's fees. The City and SSA respectively bind themselves, their partners, successors, assigns and legal representative to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants to this Agreement. Neither the City nor SSA shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. The terms and conditions of this proposal are effective through December 15, 2009. Acceptance after this date may necessitate increased fees or altered conditions. U:Wan Sotlodva\CIVILtProjectsWROPOSALICiq of Cape Canaveraa2009 Proposals%p-JEFF RATLIFF construction support-ridgewood ave doc Mr. Jeff Ratcliff November 11, 2009 SSA Fee Proposal - Page 5 Construction Services and Citizens Workshop for Ridgewood Avenue Improvements Project Jeff, your authorization of this proposal can be accomplished by the appropriate City signature below and our receipt of both a signed copy and a City Purchase Order. SSA is looking forward to working with the City on this project in Cape Canaveral. Sincerely, Stottler Stagg & Associates Architects, Engineers, Planners, Inc. Z" - John A Pekar, PE Senior Vice President JAP/cs ACCEPTANCE: TITLE: DATE: UUoan SohwvalCIVIL1ProjeclsTROPOSAL4Gry of Cape CanaveralMg Proposals%p-JEFF RATLIFF construction support -4dpwood ave doc n. __ _... ... _. Q 2 88 88 888 88 8$88 88 888 88 88 8 ~� F• N N M M Y N M N M N N N N 17 N IHV N C H M M Y N O M N A w N Y N 17 N M N N w N i0 M N a pp pppp O O 8 O N q N H N w M M N M N N N M N y= O O ry R O O O O ry pp 8 8$ Is C N N M N N w N N N N N N N q N N M A J = K O O m V O O O O m 8 8 8 8 88 S A O O 8 p8Q R U S 8 8 88 8S 8888 88 808 SS 88 0 N H N H N H H M n N w H M w N w M N N w N a = N N N N N m 0 O N O O N O ry ry N N r E FI m W N N M N M M N N N N N N N N M N M M N N 9 LL = O O O O O O O O O O S 88 88 88$8 88 888 88 88 8 day r� R Nti W w N N w N w N M H M N w N N H N H H N w N w N N Q a= o N N 1-11 m a m 1!2 m a 88 8 $ 88 88 88p8888 S88 88 8 m CYT ye YI N 1 N tV N N O O N MI O O 8888.88 N N O S88 O O O oo O W q C R O A �C YN w M N N q w M N N H H H N H M N M N M H a = N ry O♦ N ry N N p m O M m a Y O a m a` � m a � O N a K C N N N w N NMN N M N g N M N N q N M M N z a = 0 0 0 0 0 0 0 0 0 0 B a o g� � 0 a W s 8 a � _ o c K C o cc m (Qq L a is � M O i�i9i M b b N O pS 6 fyB » 'i N O m Y a 8 Y r- O F m W O r U A H K � • F 'Si ■ Hoil: 8 N U Q J KF Y i H f- U LL H d F y City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/01/2009 Item No. Subject: Approve participation in the Buy Brevard Campaign in the amount of $5,000.00, with Space Coast Business Media Group. Department: Administration Summary: The Business and Cultural Development Board previously noted their recommendation to participate in this program to assist the local business community. Requested Council Action: Approve the expenditure. Financial Impact: $5,000.00 to be taken from General Fund Reserves Attachments: Supporting Documents: E-mail from SCB Media Group and proposal for participation Submitting Department Head: N/A Date: Approved by City Manager: Date: /"/,; City Council Action: [ ] Appro as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain Angela Apperson From: Bennett Boucher [boucher-cape@cfl.rr.com] Sent: Friday, November 20, 2009 3:33 PM To: 'Barry Brown; Bob Hoog; Buzz Petsos; C. Shannon Roberts; Rocky Randels; Walsh Betty Cc: apperson-cape@cfl.rr.com; 'Clerks Office' Subject: FW: Buy Brevard Attachments: City of Cape Canaveral.buybrevard proposal.doc; BuyBrevard Sell Sheet 100209 (2).pdf Importance: High Hello Everyone, Please see email below and the attached files for buy local proposal. This will be on the agenda for December V Please review and any feedback would be helpful. Take care, Bennett Boucher City Manager City of Cape Canaveral 105 Polk Avenue Cape Canaveral, FL 32920 Phone (321) 868-1230 Fax (321) 868-1224 Web site - www.cityofcapecanaveraI.org From: Jeff Piersall [mailto:Jeff@scbmediagroup.com] Sent: Thursday, November 19, 2009 5:42 AM To: 'Bennett Boucher' Cc: mcintire-cape@cfl.rr.com; rick@scbmediagroup.com Subject: Buy Brevard Importance: High Bennett I have attached a proposal and enrollment form for the Buy Brevard campaign. The cost is currently set at $49 for the small owner, if you want to adjust this price, we will accept. I have set it at this price because I strongly believe that people should have some skin in the game and $49 is not a price that puts anyone out of business but does cause them to think. We want companies to take this opportunity seriously. Copied on this communication is Rick Hall, Account Executive, with SCB who will be helping me with implementation. Rick can assist with any questions. Apologize for not being able to attend on December 1, our Business Leaders of the Year Awards reception is our annual event and I believe there is a Cape Canaveral company being highlighted. You might want to send someone that evening. Jeff v-1SCB ME DIA GROUP Jeff Piersall chief executive officer Space Coast Business Media Group 6767 N. Wickham Rd, suite 213 Melbourne, FL 32940 Tel (321) 622-5986 ext. 11 Fax (321) 622-8906 Cell (321) 537-4941 Email Jeff:&SCBMediagroup.com www.scbmediagroup.com Quote To: Mr. Bennett Boucher City Manager City of Cape Canaveral Quote Desc. Buy Brevard Campaign Objective: To increase business traffic by creating awareness for the small to mid-size companies of the City of Cape Canaveral. Strategy: Use the buy local campaign developed by SCB called www.buvbrevard.com to promote awareness and special offers from these local companies. The SCB mission is to help develop the small business owner through education and awareness. Implementation: www.buvbrevard.com is the focus tool, we use Space Coast Living and Business the number one and two publications in Brevard County to promote the site, 98.5 Beach radio thirty second spots and a proposal exits to print a complimentary directory in March 2010. Benefits: The company participant will receive awareness to the general public through website promotion and print with SCB. The participating company will receive a website presence and their existing site will gain substantial SEO and SEM in the search engines. Buy Brevard is a main feature of the Discover Brevard magazine which will be hard bound covered this year and placed in the hotel rooms in Brevard County. Process: Application will be processed by SCB with payments made directly to SCB. Company will need to provide a hi-res, digital photograph or we can choose an image at their approval with a description and special offer. SCB will handle all communication and data changes for the year thereafter. Communication to the local companies should begin with the City and SCB will help promote by announcing the partnership on www.brevardcounty.com and Space Coast Business magazine. Cost: The City of Cape Canaveral will deposit $5,000 with SCB to help subsidize the enrollment fee for Cape Canaveral businesses. These businesses will receive a special offer for enrollment as follows: Less then 10 employees: $49 to enroll 11 to 25 employees: $75 to enroll 25 plus employees: $149 to enroll These are one-time enrollment numbers good for 12 months of exposure. We will accept the first 75 applications and then audit the balance numbers to determine the continuation of program. 6767 N Wickham Road Suite 213 • Melbourne, Florida 32940 •321-622-5986 • FX 321-622-8906 L9 Enroll Your Business Today in this Dynamic Online Community and Brevard.com Help Keep Brevard's Economy Strong! ALL directory listings randomly rotate through homepage every few seconds. Special Offers ensure visitors come back to the site while driving traffic to your business. • Increase search engine optimization up to 50 times whether you have your own website or not. • Brevard's only online resource dedicated to supporting local business. • Uncluttered visibility and branding within an advertising - free website. • Highlight special offers via website and eblasts. • Supported by comprehensive marketing and advertising campaign using SpaceCoast Living and Spacecoast Business magazines, local radio, eblasts, Twitter and Facebook reaching over 100,000 residents and business owners throughout the Space Coast. S_' Premium listing(s) highlight featured businesses on home and interior pages. F Endorsed by all ` four local Chambers and Economic Development k Commission. • 70% of Internet users utilize search engines to find a local business or service. • 25% of purchases are influenced by information received online (e.g. reviews, blogs, offers). • Every $100,000 worth of online, out- of-state shopping costs one Floridian a job (Source: Florida TaxWatch). • BrevardCounty.com receives over 2 million hits per month. Today's Date M Brevard.com Help keep Brevard's economy strong by doing business with local companies. PLUS, receive a complimentary Premium Business Listing on BrevardCounty.com with your paid listing. Offer expires 12/31/09. Listing Expiration: Dec. 31, 2010 Price (check one): ❑ Annual Payment (paQ I �Tf Ue): $999 $295 one-time Set-up fee* 1 � El Monthly Payments JCXX d required): $1,200 total ($100/mo) Company Name: Categories: Municipalities: Check all that Apply: ❑ MLB-PB Chamber Description (50 word maximum): Address State _ Phone Company Zip ❑ PB Chamber ❑ CBeach Chamber ❑ Titus Chamber ❑ EDC City Website Vanity URL: www.BuyBrevard.com/ Make checks payable to: "Space Coast Business" and mail to: SCB Media Group, 6767 N. Wickham Rd, Suite 213, Melbourne, FL 32940 or fax to: (321) 622-8906 Contact Address (Name) (Title) City State Zip Phone Alt. Phone Authorized Signature Title: Description (50 word maximum): Start Date: / End Date: / Fax Email SCB Rep CREDIT CARD: ❑ VISA ❑ Mastercard Account Number Expiration Date Name on Credit Card ❑ AMEX Security Code Billing Address (if different than above) Signature City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/01/2009 Item No. Subject: CONSENT: OUTDOOR ENTERTAINMENT PERMIT FOR THE AMERICAN LEGION'S CHILI COOK -OFF Department: ADMINISTRATION Summary: The American Legion is hosting a Chili Cook -Off on Saturday, December 19, 2009. All proceeds benefit/support the troops overseas. Requested Council Action: City Council consider the approval of an outdoor entertainment permit for the American Legion's Chili Cook -Off on Saturday, 12-19-09, from 4-9 pm, at 105 Lincoln Avenue, as requested by the American Legion. Offsite parking is available. This is a non-profit group, and they are requesting to be exempt from fees, $500 per day and $500 clean- up bond. I recommend approval with the requested exemptions. Financial Impact: N/A Attachments: ❑ Supporting Documents Reviewed Outdoor Entertainment Permit Application Submitting Department Head: Date: Approved by City Manager: Date: 111-q City Council Action: [ ] pproved as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain Revised 03-22-07 CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT Date: I I - '�.`-I - CKi The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant. Name of Applicant: '3 'e_'J C_ � �-'A Title: Firm` A w`kQ iE i CauN �`EG io r Address: E-Mail:��N��u'�Ccr���c��c �, �� ��L , V2Q Cow<< Telephone: S a l— _7R 9 _00 iC6 FAX: Local Contact: Title: Local Address (if different from above) �) C�_WL_y S V\ y C. \) t Type of Event: Will Alcoholic Beverages Be Served on the Premises? YES NO Event Date(s) in Cape Canaveral: i a _ \ C� - C `( Location(s): Date(s) Time Attach map(s) indicating event area and designated parking areas. ❑Traffic Control []Street Closing YOther ❑Use of Police/Fire Rescue Equipment ❑Vehicles/Equipment on Beach ❑Vehicle Parking on City Property Specify: i cd �r\4_ l \\ca c a�� �c�v� S C)- v C�- (.Vct_Y `e f)0 �__)iCS'4-1 a OCL_ Oa If applicant wishes to erect tents or other temporary structures in conjunction with the event, a building permit application must also be submitted along with all pertinent information relating to the temporary structures and their proposed location. Submittal of the building permit application will occur AFTER City Council has approved the Outdoor Entertainment Permit. By signing this application, the applicant acknowledges and agrees to the following provisions: Revised 03-22-07 I. INSURANCE A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, written within limits of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit, together with adequate evidence that the premiums are paid. Name of Insurance Co:��, Policy No: Expiration Date: O b S— 3 C\ o II. PROMOTIONAL AUTHORIZATION Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media related purposes. III. EXPENSES/FEES The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral. IV. EXEMPTIONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said code. List any exemptions you are seeking. Approved by City of Cape Canaveral: City Representative's Name: Title: Signature: Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape Canaveral. For further information, please contact: City of Cape Canaveral Bennett C. Boucher, City Manager 105 Polk Avenue Cape Canaveral, FL 32920 Phone: (321) 868-1230 Fax: (321) 868-1224 Page 2 of 3 8162936 0_ ACORD,. CERTIFICATE OF LIABILITY INSURANCE )AIFIIv11VIQM)/YYVY1 Pnoouc[n Loakton Risk Bervlcea P.O. Box 410679 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, I,V-�H.-C.ity.,-_U- 64141-0679 800-669-9944, "OAWW)- rican Legion Float #348 Challenger 7, Inc. INSURERS AFFORDING COVERAGE INJmCn A Weetport Ineurance Corporation NAIC# 39845 INFIIHFH H 105 Lincoln Avenue NhDHFH Cans Canaveral, TL 32920 envsRAreoe IN:imm D DA4 Af:F III HFN IFI) NFIIH.H . T1 Ir rin ICIrS or INSOnANCr I ISTrr) Pll OW I IAVr P,rrN ISSOrr) TO TI Ir INSUnrr) NAMrr) Alvwr I— )n TI If r170CY rrnR7r) INr)kI NCITWITI!STANDING ANY nri)lllnrMrNT, TrnM on (7.(iNhrt'ION or ANY CONTrIACT 0n0TIirn r)ix:UMrNT WITII nrsprCT Ti) WIIICII TI ILS i;rr(Tlrl(7:ATr MAY PIFSS(tin MAY PmTAIN, Ti lr INSUMNcr Arrr)nr)rr) P,Y TI Ir M-11 ICIrS r)r&Gniprp I IrnrlN IS SOP Iri:T Ti) Al 1 TI Ir TrnMS, rX(-.I USIIINS ANO CONDITIONS' or ,,I In I Nil I('.IrS MwinrAATr I IMITS SI k')WN MAY I IAVr P,rrN nrr)Ui;rr) PY PAlr) CI AIMS WFM SnE ! PI)I ICr FiMCIIVF PI 11 II:V F%PIMA IR)N I IR 1'11111:Y NIIMHFM I)AIF MM )1> VV IIA IF MM )11 YV IIIVII II: a afN►RAI nnwlnv LCL114008022202 1/05/2009 101/05/2010 I 'At 11 11/CIIHHF Nf:F Cf )MMFk(:IN t:F NFHAI 11AKU Ilr ! DA4 Af:F III HFN IFI) i I YHFMIFFH Ra nxu'axr-1 • 300,000 Y CLNM SMADC � OCC!In , I MCD CXr(N)v wwoawld b PFHM)NAI N AI)VIN.N)HY I (;FW HAI 4l;f;HF(:A IF rnoo! ICTS • COMr)Or Ao0 : 2,000,000 ,000,000 r OCN-L AGORCOATE LIMIT /V'ruCs r[n: rno- rDn/ r µll I [% i I AUTOMOBILE LIABILITY NVYN.1Tp IUMMIWDKINI:IF IIMII IFa nrrlAr:IN) All I OWNH) All IDH HI:W )III PI) Atll()F HI%111 Y INAIHV I IIRED AUTOS NON DVMIFI) Mlll)F I I BODILY IN v.1nY IV'n liY.rlr:IMl i VNIIWHIV I)AMAI,M Ivr-r AmrinMl I Milli I IV 'I.. A1111)!)NIY tAACCII*Nl 7AI0 ANY Y I I I. FA All- ()IHFH THAN i �'' 1111()f)NI Y AGO V %(:F I;I:�IIYIRRFI I A IIAHII I I Y Al. f)[ (:IIHHF NI:F lX:l:1A( n 1'1 AIM.. Al)F Al:(;HFr.A 1 r I V I )FDI N: Ilia. MF I FN. IDN 1 WIWIC1,W:(:I)M1'MNRAIIIINAND VW SIAHI ()IH FM 1'I IV 111: I IANII I I r 4NV VAI )FNIF 11)HI�AF INFI:/F>♦F1111IV1 F.I EACH AI:(-..11)FNI 1)F FIf :F FJMFM):FF FAt:l 111 )Flli i I I Ib1:FA141 FA FWIPIOVFF I)ym. rkr, .hemfw Ill SYF/ IAt H.DVDiM)NH 1)nl,lw I DISEASE - roLICY LIMIT I Bn1ER 111. I I I DESCRIPTION Or OPERATIONS I LOCATIONS /VEIIKL[S / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PnOVIS10NS Certificate Holder in li.oted ao Additional Inoured an reopecto to Picnic an Poot Parking Lot at 10 Lincoln Avenue an O,epttylber 7, 2009- L,94IYVC11-LY I IUIV SIIOULD ANY Or Till ABOVE DESCRIBED POLICIES D[ CANCELLED BEronE THE EXPIRATION City of Cape Canaveral i)A11- IHWWF, IHV IFFIIING: INFIIHFM Will FNIIFAVIIR I11 MALI _ NAVS WRIT IFN Nllll('. 11) INS I:�WII I1:AI. N1111)FM NAMED 111 IMF IFFI, MITI FA11111(F 11) 1)11 FII SHAM PO Sox 326 IMPOSE NO OBLIGATION OR LIABILITY Or ANY KIND UPON TIIE INSUnEn, ITS AGENTS On MH'MFFFNIAIIVFF Cape Canaveral, FL 32920 AUTIIoniZED n[PnCSCNTATIVE I Ci% ACORD 25(2001108) - ACORD CORPORATION 1988 DSt7546439 93486 Handleap Parking o pang concrete Fad 155x20' q + 1 15'.N20' Handicap Parking s ace This area to remain No new construction Storage slarage 6 1 -- ;Z.; o rr This Oi4 [O C—im wa t xo osv cros4vcClm Storage ili Storage Stowe „ATO ----- Thi. e[w to r—i, a Ib oer wnsccuctlon ,a This �a to St« f0 x 6' ;r rT Watkin Coder oaf vw - - Orfice 8,x 8 a << concrete >> parking on gravel 11 4 on concrete 1 Handicap wit 1011111 ■ttt�� Nil MIR If rr��A .out"" ughuag nfor doew �� II ZO Gravellto be waW in. see detail drawing wL:W'tiy.`.Eng v/i\ for door emergency door to cutin here s detail drawing Property Une << concrete >> V a ORL R1 091C D D 0 Classic Rock Band Contact: Mark Harden (321) 480-9426 AMERICAN LEGION BENEFIT- Proceeds benefit/support the troops overseas. Cape Canaveral FL, Lincoln Avenue, behind Beach Pawn on A1A - Saturday December 19, 2009- Music starts at 4pm. Special guests: The BLUESBORO Band. ROCKIN' C8161 COOK OFF !!! AMERICAN LEDION POST 348 BECEMBER 19, 2009, SATURDAY 9:00 P.Ml RIP BOCK WILL BE PLAYINVOLI) TUNE " ROCK N' ROLL" SUPPORT THOSE WHO PROTECT 05 !!! BRINDS 50METAING FOR HYIDENE ,.. PROCEBES To SEMB sables OR BUY moi. City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/01/2009 Item No. Subject: Approve Resolution No. 2009-46; supporting the creation of a County -wide "Criminal Justice Advisory Commission" by the Brevard County Board of County Commissioners, to provide recommended solutions to the County Commission and publish a timely report to the population at large. Department: Administrative Summary: The City of Palm Bay requests we support this initiative. Requested Council Action: Approve the Resolution Financial Impact: None Attachments: Resolution Submitting Department Head: N/A Date: Approved by City Manager: Date: ///o2Y/O City Council Action: [ ] Appr ed as Recommended [ ] Disapproved [ ] Approved with Modifications ( ] Tabled to Time Certain RESOLUTION NO. 2009-46 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, ADDRESSING THE RECENT TREND OF INCREASING VIOLENT CRIMINAL OFFENSES ACROSS BREVARD COUNTY; ACKNOWLEDGING THAT A VAST MAJORITY OF CRIMES ARE COMMITTED BY A RELATIVELY SMALL NUMBER OF LOCAL OFFENDERS WITH LONG HISTORIES OF CRIME AND ARREST; SUPPORTING LAW ENFORCEMENT CONCERNS REGARDING LACK OF PROSECUTION AND REGRESSIVE SENTENCING OF REPEAT OFFENDERS; EXPRESSING SUPPORT FOR PRACTICAL AND PROVEN METHODS THAT CAN AND WILL POSITIVELY IMPACT THE ESCALATION OF VIOLENT CRIME IN BREVARD COUNTY; SUPPORTING THE CREATION OF A COUNTY -WIDE "CRIMINAL JUSTICE ADVISORY COMMISSION" BY THE BREVARD COUNTY BOARD OF COUNTY COMMISSIONERS TO PROVIDE RECOMMENDED SOLUTIONS TO THE COUNTY COMMISSION AND PUBLISH A TIMELY REPORT TO THE POPULATION AT - LARGE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on October 27, 2009, numerous law enforcement agencies in Brevard County, participated in a presentation to the Brevard County Board of County Commissioners regarding the deficiencies of the criminal justice system's response to violent crime, and WHEREAS, there has been a recent trend of increasing violent offenses across Brevard County, several resulting in murders, that necessitate prompt action by the entire criminal justice system and the community -at -large, and WHEREAS, there are several well recognized assumptions regarding criminal behavior, to include a small number of local offenders commit the vast majority of crimes. These offenders are easy to identify using reports of crime and arrest histories. Most crimes are committed by local offenders who have long histories of engaging in criminal behavior as both juveniles and adults, and City of Cape Canaveral, Florida Resolution No. 2009-46 Page 2 of 5 WHEREAS, all law enforcement agencies across Brevard County cite numerous examples and report historical experience that verify the reality of these assumptions and consistent results regarding lack of prosecution and regressive sentencing of repeat offenders that has resulted in the "proverbial revolving door", and WHEREAS, much of the violent crime experienced in Cape Canaveral, Brevard County, and across the State of Florida, is related to drugs, the profit related to drug dealing, and alcohol abuse, a fact supported by the Department of Justice "ADAMs (Arrestee Drug Abuse Monitoring Program) STUDIES", and WHEREAS, there is a lack of alternative resources for persons suffering violence from mental illness, substance abuse -addiction, and dysfunctional abusive relationships, and WHEREAS, most of these repeat offenders have not suffered prosecution, are often released from jail with little or no bond required, adjudication of guilt is often withheld, repeat offenders are placed on probation despite engaging in a history of repetitive violent acts, and WHEREAS, the repetitive nature and recidivism rate of sex offenders and predators is well documented and presents a substantial risk to children and venerable adults, and WHEREAS, there have been reductions in budgeted funds by State and Local government that impact effective and meaningful punishment for criminal behavior, and WHEREAS, the global law enforcement experience has determined there are practical and proven measures that can and will positively impact the escalation of City of Cape Canaveral, Florida Resolution No. 2009-46 Page 3 of 5 violent crime through the use of swift and sure punitive action not inconsistent with constitutional and statutory protections, and WHEREAS, in order to stem the tide of repetitive criminal acts, intervention focus at first time or youthful offenders must become a priority focus of the criminal justice system both here in Brevard County and throughout the United States. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, as follows: SECTION 1. The City Council hereby supports the collective recommendations presented at the Brevard County Board of County Commissioners' meeting on October 27, 2009, as follows: a. There must be adjudication in all gun and violent crimes with few or no exceptions, which are based on good meaningful justification and not as a routine process. b. Support for State legislation to properly fund increased prosecutor and felony probation and parole staffing levels and encourage local funding or at least progress to assist these components such as prescribed by the State Attorney Norm Wolfinger in his presentation. c. Establish a Citizen Judicial Watch Committee made up of volunteers who will monitor trials and other judicial assemblies such as sentencing, intake, and bond hearings. d. Establish a review system where prosecutors and law enforcement meet to discuss all "no file" cases as a tool to improve communication, case assessment, and training. City of Cape Canaveral, Florida Resolution No. 2009-46 Page 4 of 5 e. Improve judicial assessment at initial appearance hearings specifically by providing the judges with the criminal histories prior to setting bond or allowing release. f. Create an early warning systemic process involving all components of the criminal justice entities (law enforcement, prosecutors, judges, corrections) that effectively monitor criminal histories to identify repeat offenders from the local population early. The purpose of this process is to focus on each identifiable top offender from each community to avoid non -filing. SECTION 2. The Cape Canaveral City Council advocates the formulation of a Countywide Criminal Justice Advisory Commission to be appointed by the Brevard County Board of County Commissioners. This Commission is to be charged with examining the issues and recommendations heretofore mentioned and publish a timely report to the community at -large. This Advisory Commission should incorporate stakeholders from all aspects of the Criminal Justice System, to particularly include victims of violent crime and family members of homicide victims, the ultimate stakeholders. The Cape Canaveral City Council also advocates, at minimum, participation by a cross representation of local law enforcement, the Sheriff's Detention Center staff, the State Attorney's Office, County and Circuit Judiciary, Sheriff's Office, Department of Corrections Office of Probation and Parole and the Florida Department of Law Enforcement. SECTION 3. A copy of this resolution is to be delivered to each member of the Brevard County Board of County Commissioners, the Mayor and Chief of Police of each Brevard County municipality, the Brevard County Sheriff, the Chief Judge and all Judges of the Eighteenth Circuit Court, the State Attorney of the Eighteenth Circuit City of Cape Canaveral, Florida Resolution No. 2009-46 Page 5 of 5 Court, the Public Defender of the Eighteenth Circuit Court, and the Brevard County Legislative Delegation. ADOPTED BY, the City of Cape Canaveral City Council this 1st day of December, 2009. ATTEST: Angela M. Apperson, City Clerk Rocky Randels, Mayor Name For Against Robert Hoog Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh City of Cape Canaveral City Council Agenda Form Council Council Meeting Date: /Z/,( ill Subject: Final Quarter FY 2008/09 Budget Adjustments and Approval of Ordinance 2909.41 for Budget Amendments for year. 11 —Zooq Department: Finance Summary: The final budget transfers for FY 08/09 are combined with the prior three quarters to complete the admendments for the year. These require a final ordinance to complete. Requested Council Action: Approve the budget amendments and Ordinance. Financial Impact: No financial impact. The Ordinance must be done to remain in compliance with State law. Attachments: X Supporting Documents Reviewed Submitting Department Head: Andrea Bowers Date: 11/3/09 Approved by City Manager: Date: City Council Action: [ ] App ed ommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain MEMO To: Honorable Mayor and members of Council From: Andrea Bowers, City Treasurer Date: October 30, 2009 Re: Budget Transfers for Third Quarter ended 9/30/09 and Final Adjustments for FY 08/09 The fiscal year has ended and we are just into the new 2009/10 year. We have accumulated the final revenues and expenditures and now look to the budget to see how we have done. By law, we must maintain balanced budgets to the departmental level. To that end, though the books have not been officially closed, the final budget transfers are here. There were minimal transfers done for the final quarter. The largest is the removal of the Ridgewood Avenue Project to the coming year. As this is the last Budget Transfer for the fiscal year 2008/09, 1 ask that the ordinance 11-2009, recognizing all of the budget amendments for the fiscal year be approved. Following is an evaluation of budget amendments requiring attention. It should be noted that only those items representing a significant change in fiscal policy have been offered for adjustment. It is not the intent of these amendments to adjust each account to reflect actual activity. Some of these items have been previously approved and the technical adjustment is merely housekeeping. I have included a summary of adjustments for the entire year. The highlighted column lists the final adjustments made for the forth quarter. The "Total Department Adjustments" listed after each department or fund is reflecting all adjustments for the fiscal year. As always, please contact me 868-1234, with any questions, concerns or suggestions. 1 ORDINANCE NO. 11-2009 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds, and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2008, and ending September 30, 2009, are hereby approved and adopted. SECTION 2. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this lst day December, 2009. Rocky Randels, Mayor ATTEST: FOR AGAINST Bob Hoog Angela Apperson, City Clerk Buzz Petsos APPROVED AS TO FORM: Anthony A. Garganese, City Attorney First Reading: 11/17/2009 Second Reading: 12/01/2009 Rocky Randels Shannon Roberts Betty Walsh 2 O N 'C 11-0 00 W N m a 00 w 0 C u c m \ 00 m 0 N m ri m MMOM Il m N ri Il o o m ONOM M O 00 -Zt ri O O m ctLD ri Il ' .�t m m O ' m O O m O M ri O N' N 00 M O ri N M N N N ri LD m � N N rJ O O O 00 00 N ri Ln O O O O � 4 Or, O 000 M .--I LO M L/1 N N O M ri Lno o .=1 v o 0 LLnn 0 0 Ln v v o 0 o & m ai m o0 o P- N ri — — — N 00 Ln � Lang I- N co v M O oo O I- LD lD m O I- O O 00 N O O I- Ln M O c-1 O O 00 ' ' a1 O Il O lzl N O n O O ' o lmD rmi "' r, ko 0 m r1i 1-1M M N -I ri Ln e-1 ri h C 4o 01 +- C i CN =36 N cu E O C m U 4- N 6 H N CCU > 4-1m O L 7 x c C C _> u I 01 C H > L 0J X Q) 01 in CU E 0 i c >oc X N Ln O E X X fD LLCJ f0 X ~ 0 C� O C O U f6 C 0 v `� O C E E O !L C In l7 U- o O U O y 3 cu v� O a, ra ,� 3 O O O O V (n Q _N � O LO > > N T .0 U N Y 7 tLn U E U f0 j U U C C C V Q Q JO Q� V JO � i > � U O Ln Ln O O O r-1 N O ri 0 0 0 0 O ri N ri O O N N 00 Ln O O O N r -I r-1 a -I �* M rl ri ri ri cr ri ri a -I N O ri ri N r-1 't Ln Ln Ln M ri Cr ri LD o ri ri r1 m m m m m v Ln Ln LD LD M M M m m m M M M m m M m M o ri ri N ri Ln Ln Ln m r-1 -* r- I w O ri ri ri m m M M M qtf Ln Ln w LD T cn m M M m M M m m m m m m 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ri ri ri ri ri V-4ri ri r-4 r-1 1-4 r -I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O Ln M ,It o n ri m m m m N M N 0 0 N O N N N N OLn Ln Ln ri O It a1 N M N ri Lon 0 M N a o CA cri LO M M a ri M C 0J E SZ .5 U m w couL W cu W m c .c Q c U L CO M O L C C CO 2 tA ui i+ 4� L 3 Id L E O rp c vt v .fl E N 'pp C � O 0- 'C w ` u ami l7 a y O. 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E C >V' C y 41 bb 'a fp Z LL C v 7 1n 1n u C L r••i D C W 3 a L o L a > a L C N C ii. 0 u f+ C n 4141 4! ate+ C C •� u i j 41 X W Q W C E E o W ++ c a c •� c (� 3 co u c 3 LL 3 a g N °' EACC 3 y, m C p V1 U a; p N w !Z U Q U Q U c U N in ate+ N to ate+ � O O �•-� lD O O L d O 0 O 0 O 0 c-1 0 O 0 O 0 � G7 r -I 0 M m� r1 3 w w Om 0 m 0 o 0 m 3 GJ 0 m w i 0 00 cn 00 cn 00 c» 00 co 00 m 00 m L 0 a m m M H 1n 1n ui 1n 1n 1n H c J {_ 6 O 6 O 0-a O y 00 . 1 00 1 00 e-1 00 ri 00 r-1 00 -1 -0 y O O O -a 0 0 0 0 0 0 -a N7 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 10 Revenue 001-000-300-300100 Cash Forward (1,328,405) - (1,328,405) 0% 001-000-311-311111 Ad Valorem- Police Service (1,808,049) (1,808,160) 111 100% 001-000-311-311112 Ad Valorem - Fire/Rescue (1,622,853) (1,622,880) 27 100% 001-000-311-311115 Ad Valorem - Police -Delinquent (23,625) (30,084) 6,459 127% 001-000-311-311125 Ad Valorem - Fire -Delinquent (21,100) (26,757) 5,657 127% 001-000-312-312410 Local Option Gas Tax (230,733) (275,700) 44,967 119/ 001-000-313-313100 FPL Franchise Fees (736,132) (683,523) (52,609) 93% 001-000-313-313300 City Gas Corp Franchise Fees (32,000) (33,751) 1,751 105% 001-000-313-313700 Waste Mngt. Franchise Fees (30,000) (9,925) (20,075) 33% 001-000-314-314100 FPL Utility Tax (651,572) (675,207) 23,635 104% 001-000-314-314400 Bottled Gas Utility Tax (30,000) (29,439) (561) 98% 001-000-315-315100 Communications Service Tax (595,362) (606,425) 11,063 102/ 001-000-319-319122 Tax Penalty - Fire/Rescue (2,000) (3,737) 1,737 187% 001-000-319-319212 Tax Penalty- Police (1,500) (4,211) 2,711 281% 001-000-321-321100 Local Business Tax (67,000) (67,790) 790 101% 001-000-321-321110 County Business Tax (6,000) (6,636) 636 111% 001-000-322-322100 Building Permits (75,000) (72,645) (2,356) 97% 001-000-329-329100 Fire Alarm Permits (2,000) (2,415) 415 121% 001-000-329-329200 Fire Inspection Fees (10,000) (13,960) 3,960 140/ 001-000-329-329300 Community Appearance Fees (1,000) (480) (520) 48% 001-000-329-329301 Zoning Fees (1,000) (750) (250) 75% 001-000-331-331500 Federal Disaster Relief - (24,458) 24,458 100% 001-000-334-334500 State Disaster Relief - (4,139) 4,139 100% 001-000-334-334700 Recreation Grant (112,497) (112,500) 3 100% 001-000-335-335121 State Sales Tax Revenue Share (162,505) (159,225) (3,280) 98% 001-000-335-335122 Municipal Gas Tax (58,982) (57,792) (1,190) 98% 001-000-335-335140 Mobile Home Licenses (4,400) (5,023) 623 114% 001-000-335-335150 Alcoholic Beverage License (9,500) (10,770) 1,270 113% 001-000-335-335180 Local 1/2 Cent Sales Tax (463,041) (465,221) 2,180 100% 001-000-338-338201 County EMS Revenue Share (35,000) (37,656) 2,656 108/0 001-000-341-341300 Sales of Maps & Publications (100) (9) (91) 9% 001-000-341-341400 Copies of Ord. & Photo Copies (200) (177) (23) 88% 001-000-342-342101 Investigative Fees (30,000) (34,760) 4,760 116% 10 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 001-000-343-343400 001-000-343-343450 001-000-343-343901 001-000-347-347211 001-000-347-347260 001-000-347-347291 001-000-347-347292 001-000-347-347293 Garbage Revenue Recycling Fee Revenue Lot Clearing and Mowing Fees Recreation Programs Tennis Court Rentals Racquetball Court Rentals Shuffleboard Court Rentals Tournament Income 001-000-347-347295 Recreation Equip.ment Rentals 001-000-347-347296 Tennis/Racquetball League Inc 001-000-347-347297 001-000-347-347298 001-000-347-347490 001-000-347-347590 001-000-351-351100 001-000-351-351101 001-000-354-354100 001-000-360-360300 001-000-360-360400 001-000-360-360410 001-000-361-361100 001-000-361-361310 001-000-361-361311 001-000-364-364490 001-000-366-366220 001-000-369-369100 001-000-369-369200 001-000-369-369300 001-000-380-380100 Athletic League Income Summer Camp Registration Recreation Special Events Recreation Facility Rental Fines & Forfeitures Fines - Parking Tickets violations of Local Ordinances Recreation Retail Sales Promotional Items For Resale Concurrency Management Fees Interest From Investment Interest Tax Coll - Police Interest Tax Coll - Fire Sale of Fixed Assets Contributions -Private Sources Miscellaneous Income Plan Review Income Refund of Prior Year Expense Transfer From Sewer Fund Less Cash Forward % Collected without Cash Fwd (727,152) (715,336) (11,816) 98% (189,146) (175,647) (13,499) 93% (500) (2,120) 1,620 424% (7,775) (11,594) 3,819 149% (5,250) (5,379) 129 102% (11,400) (4,030) (7,370) 35% (2,175) (1,820) (355) 84% (9,500) (9,560) 60 101% (125) (71) (54) 56% (7,400) (5,837) (1,563) 79% (11,550) (6,179) (5,371) 53% (4,125) (4,635) 510 112% (100) (139) 39 139% (3,950) (4,855) 905 123% (20,517) (27,606) 7,089 135% (8,283) (15,655) 7,372 189% (21,000) (28,378) 7,378 135% (300) (58) (242) 19% (150) (6) (144) 4% (1,000) (160) (840) 16% (122,000) (137,086) 15,086 112% (3,000) (594) (2,406) 20% (1,875) (533) (1,342) 28% (2,000) (3,100) 1,100 155% (3,598) (4,665) 1,067 130% (3,000) (5,768) 2,768 192% (9,680) (14,609) 4,929 151% (1,000) (3,143) 2,143 314% (125,000) (125,000) - 100% -9,454,107 -8,199,762 -1,254,345 87% 1.328.405 -8,125,702 100.91% 11 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 There are a number of variances worth noting: Local Option Gas Tax, FPL Utility Tax and Communication Services Tax were collected above projections. The City received FEMA funding for Hurricane Fay The City received less than projected revenues for FPL Franchise Fees, Garbage and Recycling Revenues and Waste Management Franchise Fees. While the noted variances are material, when combined, they balance out and no changes will be made. Cash Forward is reduced as these funds were budgeted to provide the funding for the Ridgewood Avenue Project. This project has been pushed forward to the FY 09/10 budget. 12 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Legislative 001-001-511-110000 Executive Salaries 12,800.00 12,800.04 (0) 100% 001-001-511-210000 FICA Taxes 979 979.2 (0) 100% 001-001-511-240000 Worker Compensation 47 23.12 24 49% 001-001-511-330000 Professional Services 7,000.00 2,020.26 4,980 29% 001-001-511-400000 Travel & Per Diem 4,000.00 4,778.60 (779) 119% 001-001-511-450000 General Insurance 540 506.24 34 94% 001-001-511-462000 Equip.ment Maintenance 2,500.00 2,325.00 175 93% 001-001-511-480000 Promotional Activities 43,375.00 41,607.52 1,767 96% 001-001-511-480100 Web Site Maintenance 2,000.00 136.38 1,864 7% 001-001-511-491000 Publishing 7,000.00 2,960.30 4,040 42% 001-001-511-492000 Elections 10,000.00 655.66 9,344 7% 001-001-511-493000 Awards And Recognitions 4,000.00 3,462.20 538 87% 001-001-511-510000 Office Supplies 1,000.00 801.86 198 80% 001-001-511-520000 Operating Supplies 5,000.00 5,801.49 (801) 116% 001-001-511-540000 Memberships & Training 5,000.00 5,657.95 (658) 113% 001-001-511-640000 Capital - Machinery and Equip.. 2,915.00 3,133.37 (218) 107% 108,156 87,649 20,507 81% No adjustments made to this department. 13 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Executive Salaries are increased to reflect the increase required for payout when the City Clerk resigned. Operating Supplies is increased to provide the funding to replace the computer for the Clerk's Office Administrative Assistant. 14 Administration 001-002-513-110000 Executive Salaries 287,759.00 302,615.15 (14,856) 105% 001-002-513-140000 Overtime 567 1,642.45 (1,075) 290% 001-002-513-210000 FICA Taxes 22,057.00 22,588.63 (532) 102% 001-002-513-220000 7% Retirement Contribution 20,143.00 19,593.28 550 97% 001-002-513-220100 3% Retirement Match 8,633.00 6,493.88 2,139 75% 001-002-513-230000 Life & Health Insurance 33,198.00 30,820.42 2,378 93% 001-002-513-240000 Worker Compensation 1,036.00 784.74 251 76% 001-002-513-314000 Physicals 150 104 46 69% 001-002-513-320000 Audit Expense 21,299.00 21,300.00 (1) 100% 001-002-513-340000 Contract Services 6,500.00 8,271.80 (1,772) 127% 001-002-513-400000 Travel & Per Diem 1,000.00 341.43 659 34% 001-002-513-410000 Communications Service 3,840.00 3,932.09 (92) 102% 001-002-513-420000 Postage 4,000.00 2,630.39 1,370 66% 001-002-513-430000 Utilities 9,380.00 6,749.36 2,631 72% 001-002-513-440000 Rentals And Leases 430 635.6 (206) 148% 001-002-513-450000 General Insurance 11,065.00 11,049.57 15 100% 001-002-513-462000 Equip.ment Maintenance 15,961.00 17,517.01 (1,556) 110% 001-002-513-470000 Printing 1,150.00 1,187.61 (38) 103% 001-002-513-510000 Office Supplies 2,450.00 1,860.38 590 76% 001-002-513-520000 Operating Supplies 10,000.00 15,489.91 (5,490) 155% 001-002-513-524000 Motor Fuel & Lubricants 500 265.41 235 53% 001-002-513-540000 Memberships & Training 4,300.00 4,670.98 (371) 109% 001-002-513-640000 Capital - Machinery and Equip.. 5,000.00 4,463.08 537 89% 470,418 485,007 (14,589) 103% Executive Salaries are increased to reflect the increase required for payout when the City Clerk resigned. Operating Supplies is increased to provide the funding to replace the computer for the Clerk's Office Administrative Assistant. 14 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 The Contract has been reduced by $24,574 due to accumulated interest earnings incurred through the timing of usage of funds. 15 Public Safety (Police) 001-004-521-120000 Regular Salaries & Wages 16,923 16,040 883 95% 001-004-521-140000 Overtime - 165 (165) 100% 001-004-521-210000 FICA Taxes 1,295 1,240 55 96% 001-004-521-240000 Worker Compensation 825 510 315 62% 001-004-521-314000 Physicals 220 - 220 0% 001-004-521-340000 Contract Services - BCSO 2,589,143 2,564,569 24,574 99% 001-004-521-341000 Community Policing 9,000 1,268 7,732 14% 001-004-521-345000 Collection Surcharge 4,000 9,320 (5,320) 233% 001-004-521-345500 State Attorney Dispositions 1,800 140 1,660 100% 001-004-521-400000 Travel & Per Diem - 25 (25) 100% 001-004-521-410000 Communications Service 960 484 476 50% 001-004-521-430000 Utilities 14,930 13,707 1,223 92% 001-004-521-450000 General Insurance 29,665 29,964 (299) 101% 001-004-521-520000 Operating Supplies 3,000 510 2,490 17% 001-004-521-523000 Uniforms 500 - 500 0% 001-004-521-540000 Memberships & Training 200 - 200 0% 001-004-521-640000 Capital - Machinery and Equip.. 113,880 88,118 25,762 77% 2,786,341 2,726,061 60,280 98% The Contract has been reduced by $24,574 due to accumulated interest earnings incurred through the timing of usage of funds. 15 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Fire/Rescue 001-005-522-240000 Worker Compensation 001-005-522-340000 Contract Services - CCVFD 001-005-522-341101 LOSAP Retirement Program 001-005-522-341500 Fire Engineering Fees 001-005-522-420000 Postage 001-005-522-441000 Fire Hydrant Rent 001-005-522-450000 General Insurance 001-005-522-462000 Equip.ment Maintenance 001-005-522-641000 Fire Fighting Equip.ment 001-005-522-642000 Capital - Machinery and Equip 44,000 24,728 19,272 56% 1,274,228 1,274,228 - 100% 10,000 5,895 4,105 59% 2,000 345 1,655 17% 750 326 424 44% 40,296 46,435 (6,139) 115% 36,000 32,592 3,408 91% 29,990 52,040 (22,050) 174% 22,000 20,187 1,813 92% 364,392 - 364,392 0% 1,823,656 1,456,777 366,879 80% While this department budget is only expensed out at 80%, in order to keep the Reserve funding intact the Equip.ment Maintenance account has been increased to fund charges from Brevard County Emergency Management for 800 MHz radio system maintenance. FS: City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 No adjustment made to this department. 17 Community Development 001-006-524-120000 Regular Salaries & Wages 388,291 401,954 (13,663) 104% 001-006-524-140000 Overtime 4,559 3,060 1,499 67% 001-006-524-210000 FICA Taxes 30,053 30,842 (789) 103% 001-006-524-220000 7% Retirement Contribution 23,813 24,647 (834) 104% 001-006-524-220100 3% Retirement Match 11,649 6,772 4,877 58% 001-006-524-230000 Life & Health Insurance 52,104 49,212 2,892 94% 001-006-524-240000 Worker Compensation 14,999 9,714 5,285 65% 001-006-524-310000 Legal Services 61,100 46,898 14,202 77% 001-006-524-314000 Physicals 300 - 300 0% 001-006-524-330000 Professional Services 55,000 44,760 10,240 81% 001-006-524-400000 Travel & Per Diem 3,140 863 2,277 27% 001-006-524-410000 Communications Service 5,500 5,303 197 96% 001-006-524-420000 Postage 5,981 3,399 2,582 57% 001-006-524-430000 Utilities 4,300 4,712 (412) 110% 001-006-524-450000 General Insurance 6,935 7,923 (988) 114% 001-006-524-462000 Equip.ment Maintenance 12,355 14,557 (2,202) 118% 001-006-524-470000 Printing 3,600 1,334 2,266 37% 001-006-524-491000 Publishing 3,200 641 2,559 20% 001-006-524-510000 Office Supplies 2,000 1,551 449 78% 001-006-524-520000 Operating Supplies 9,500 7,651 1,849 81% 001-006-524-523000 Uniforms 985 81 904 8% 001-006-524-524000 Motor Fuel & Lubricants 2,637 1,925 712 73% 001-006-524-540000 Memberships & Training 4,925 3,245 1,680 66% 001-006-524-640000 Capital - Machinery and Equip.. 2,500 1,466 1,034 59% 709,426 672,508 36,918 95% No adjustment made to this department. 17 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Salaries and Wages is increased to cover the excess over budget. 18 Streets 001-007-541-120000 Regular Salaries & Wages 246,639 275,988 (29,349) 112% 001-007-541-140000 Overtime 1,376 1,565 (189) 114% 001-007-541-210000 FICA Taxes 18,973 20,895 (1,922) 110% 001-007-541-220000 7% Retirement Contribution 17,265 20,234 (2,969) 117% 001-007-541-220100 3% Retirement Match 8,899 7,844 1,055 88% 001-007-541-230000 Life & Health Insurance 60,860 48,992 11,868 80% 001-007-541-240000 Worker Compensation 22,715 12,519 10,196 55% 001-007-541-340000 Contract Services - 1,710 (1,710) 100% 001-007-541-400000 Travel & Per Diem 320 5 316 1% 001-007-541-410000 Communications Service 1,640 3,773 (2,133) 230/ 001-007-541-420000 Postage 100 18 82 18% 001-007-541-432000 Street Lights 63,500 66,344 (2,844) 104% 001-007-541-450000 General Insurance 23,345 23,552 (207) 101% 001-007-541-461000 Building & Grounds Maintenance 19,650 19,488 162 99% 001-007-541-462000 Equip.ment Maintenance 11,600 11,321 279 98% 001-007-541-510000 Office Supplies 750 - 750 0% 001-007-541-520000 Operating Supplies 9,000 10,443 (1,443) 116% 001-007-541-523000 Uniforms 3,490 3,171 319 91% 001-007-541-524000 Motor Fuel & Lubricants 12,000 10,979 1,021 91% 001-007-541-525000 Small Tools 1,200 1,091 109 91% 001-007-541-530000 Street Repairs 34,940 32,527 2,413 93% 001-007-541-532000 Traffic Light Repair 1,200 874 326 73% 001-007-541-533000 Street Signs 1,700 2,368 (668) 139% 001-007-541-540000 Memberships & Training 320 342 (22) 107% 001-007-541-630000 Capital - Infrastructure 6,250 - 6,250 0% 001-007-541-640000 Capital - Machinery and Equip.. 1,395 1,395 - 100% 569,127 577,438 (8,311) 101% Salaries and Wages is increased to cover the excess over budget. 18 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 An unbudgeted replacement of the air conditioner at the Recreation Complex was required. Salaries were higher than budgeted due to the increased hours for Summer Recreation. No adjustment was done. 19 Parks and Recreation 001-011-572-120000 Regular Salaries & Wages 174,852 190,325 (15,473) 109% 001-011-572-140000 Overtime - 83 (83) 100% 001-011-572-210000 FICA Taxes 13,376 14,545 (1,169) 109% 001-011-572-220000 7% Retirement Contribution 12,240 9,960 2,280 81% 001-011-572-220100 3% Retirement Match 5,246 3,984 1,262 76% 001-011-572-230000 Life & Health Insurance 21,627 20,948 679 97% 001-011-572-240000 Worker Compensation 7,659 5,303 2,356 69% 001-011-572-314000 Physicals 150 145 5 97% 001-011-572-340000 Contract Services -Umpires 12,000 4,495 71505 37% 001-011-572-343000 Lifeguard Contract 18,721 18,721 - 100% 001-011-572-400000 Travel & Per Diem 200 59 142 29% 001-011-572-410000 Communications Service 1,350 1,016 334 75% 001-011-572-420000 Postage 275 100 175 36% 001-011-572-430000 Utilities 12,000 11,971 29 100% 001-011-572-450000 General Insurance 11,465 11,168 297 97% 001-011-572-461000 Building & Grounds Maintenance 4,100 2,395 1,705 58% 001-011-572-462000 Equip.ment Maintenance 1,125 1,549 (424) 138% 001-011-572-510000 Office Supplies 650 190 460 29% 001-011-572-520000 Operating Supplies 13,800 13,400 400 97% 001-011-572-520500 Athletic League Supplies 2,000 1,891 109 95% 001-011-572-521100 Special Events 6,250 6,798 (548) 109% 001-011-572-521600 Summer Recreation Program 3,804 3,478 326 91% 001-011-572-523000 Uniforms 350 - 350 0% 001-011-572-524000 Motor Fuel & Lubricants 1,050 352 698 34% 001-011-572-528010 Tournament Expense 7,200 7,166 34 100% 001-011-572-540000 Memberships & Training 400 456 (56) 114% 001-011-572-630000 Capital - Infrastructure - 5,800 (5,800) 100% 001-011-572-631200 Capital - City Park 7,610 7,645 (35) 100% 339,500 343,941 (4,441) 101% An unbudgeted replacement of the air conditioner at the Recreation Complex was required. Salaries were higher than budgeted due to the increased hours for Summer Recreation. No adjustment was done. 19 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Legal Services 001-013-514-310000 Legal Services 92,800 001-013-514-312001 Specialized Legal Services 28,500 001-013-514-450000 General Insurance 600 121,900 Specialized Legal Services are increased to cover the actual expenditures. Solid Waste 90,819 1,981 98% 38,124 (9,624) 134% 607 (7) 101% 129,550 (7,650) 106% 001-014-534-342000 Contract Garbage Service 727,152 700,343 26,809 96% 001-014-534-342010 Contract Recycling Service 189,146 169,998 19,148 90% 001-014-534-433000 Dumping Charges 600 523 77 87% 001-014-534-491000 Publishing 1,200 1,127 73 94% 918,098 871,991 46,107 95% No adjustment made to this department. Business & Cultural Development 001-016-515-420000 Postage 300 13 001-016-515-480000 Promotional Activities 11,000 5,714 001-016-515-520000 Operating Supplies 350 134 001-016-515-540000 Memberships & Training 500 903 12,150 6,764 No adjustment made to this department. 20 287 4% 5,286 52% 216 38% (403) 181% 5,386 56% City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 The Ridgewood Avenue project has been moved to FY 09/10 budget. Contingency has been reduced to provide the increased spending within the General Fund departments. 21 Non -Departmental 001-017-901-140010 Special Pays 10,000 - 10,000 0% 001-017-901-330000 Professional Services 3,000 1,138 1,862 38% 001-017-901-462000 Equip.. Maint. - City Network 2,500 2,325 175 93% 001-017-901-490000 Miscellaneous 2,500 250 2,250 10% 001-017-901-620000 Capital - Building 5,000 4,510 490 90% 001-017-901-630100 Capital - Infrastructure 1,450,508 162,500 1,288,008 11% 001-017-901-990000 Contingency 121,827 - 121,827 0% 1,595,335 170,724 1,424,611 31% The Ridgewood Avenue project has been moved to FY 09/10 budget. Contingency has been reduced to provide the increased spending within the General Fund departments. 21 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 101-000-300-300100 Cash Forward (950) - (950) 0% 101-000-351-351300 Police Education Income (2,000) (2,946) 946 147% 101-000-361-361100 Interest From Investment (50) (105) 55 210% (3,000) (3,051) 51 102% Expenditures 101-027-521-810000 Education And Training 101-027-521-990000 Contingency No adjustment made to this fund. 2,950 - 2,950 0% 50 - 50 0% 3,000 - 3,000 0% 102-000-361-361100 Interest From Investment (420) (468) 48 111% 102-000-363-363225 Impact Fees (1,500) (508) (992) 34% (1,920) (976) (944) 51% Expenditures 102-022-581-990000 Contingency No adjustment made to this fund. 22 1,920 - 1,920 0% 1,920 - 1,920 0% City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Expenditures Revenue 104-000-311-311100 Ad Valorem Taxes 104-000-311-311105 Ad Valorem Tax - Delinquent 104-000-319-319120 Tax Penalty Income 104-000-361-361100 Interest From Investment 104-000-361-361300 Interest - Tax Collections Expenditures 104-023-571-450000 General Insurance 104-023-571-461000 Building & Grounds Maintenance 104-023-571-520000 Operating Supplies 104-023-571-990000 Contingency No adjustment made to this fund. (57,818) (57,821) 3 100% - (962) 962 100% (25) (135) 110 539% (1,320) (1,851) 531 140% (100) (19) (81) 19% (59,263) (60,788) 1,525 103% 51,470 33,979 17,491 66% 1,500 691 809 46% 1,000 184 816 18% 5,293 - 5,293 0% 59,263 34,854 24,409 59% 23 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 105-000-301-301100 Cash Forward (337,320) - (337,320) 0% 105-000-311-311100 Ad Valorem Taxes (425,919) (425,938) 19 100% 105-000-311-311105 Ad Valorem Tax - Delinquent - (7,096) 7,096 100% 105-000-319-319120 Tax Penalty Income (575) (992) 417 172% 105-000-361-361100 Interest From Investment (24,000) (19,154) (4,847) 80% 105-000-361-361300 Interest - Tax Collections (800) (140) (660) 17% 105-000-366-366100 Donations From Private Sources - (4,760) 4,760 100% (788,614) (458,079) (330,535) 58% Expenditures 105-015-541-120000 Regular Salaries & Wages 40,511 42,384 (1,873) 105% 105-015-541-140000 Overtime 1,220 - 1,220 0% 105-015-541-210000 FICA Taxes 3,192 3,225 (33) 101% 105-015-541-220000 7% Retirement Contribution 2,836 2,755 81 97% 105-015-541-220100 3% Retirement Match 1,215 1,176 39 97% 105-015-541-230000 Life & Health Insurance 5,555 4,282 1,273 77% 105-015-541-240000 Worker Compensation 2,035 2,685 (650) 132% 105-015-541-340000 Contract Services 241,386 218,647 22,739 91% 105-015-541-400000 Travel & Per Diem 250 5 246 2% 105-015-541-410000 Communications Service 560 334 226 60% 105-015-541-420000 Postage 150 69 81 46% 105-015-541-430000 Utilities 1,250 896 354 72% 105-015-541-450000 General Insurance 3,500 6,035 (2,535) 172% 105-015-541-493000 Awards And Recognitions 900 1,097 (197) 122% 105-015-541-510000 Office Supplies 250 - 250 0% 105-015-541-520000 Operating Supplies 18,700 17,209 1,491 92% 105-015-541-520100 Operating - Bennix 8,500 - 8,500 0% 105-015-541-521000 Chemicals 3,175 2,884 291 91% 105-015-541-524000 Motor Fuel & Lubricants 2,500 1,987 513 79% 105-015-541-525000 Small Tools 1,000 526 474 53% 105-015-541-540000 Memberships & Training 650 640 10 98% 105-015-541-631101 Capital - Bennix Landscaping 170,000 5,550 164,450 3% 24 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 �►tctri N[�rr�larf0ctri', 2009 Budget End E#alactce 105-015-541-632000 Capital - AIA Landscaping 105-015-541-635000 Capital - Ridgewood Avenue 105-015-541-640000 Capital - Machinery and Equip. 105-015-541-820000 Aid To Private Organizations 105-015-541-990000 Contingency No adjustment made to this fund. 45,250 9,567 35,683 21% 167,320 - 167,320 0% 35,000 8,756 26,244 25% 2,300 2,300 - 100% 29,409 - 29,409 0% 788,614 333,009 455,605 42% 25 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 No adjustment made to this fund. 26 Revenue 302-000-300-300104 Cash Forward - Parks/Rec. (1,500) - (1,500) 0% 302-000-361-361150 Interest -Police (1,800) (1,651) (149) 92% 302-000-361-361160 Interest - Fire/Rescue (1,560) (1,475) (85) 95% 302-000-361-361170 Interest - Parks & Rec (2,300) (2,452) 152 107/ 302-000-361-361180 Interest - Library (5,400) (5,976) 576 111% 302-000-361-361190 Interest - Gen. Gov't. (6,000) (6,719) 719 112/0 302-000-363-363221 Cap.Exp. Fees - Police (3,500) (1,091) (2,409) 31% 302-000-363-363222 Cap.Exp. Fees - Fire (700) (455) (245) 65% 302-000-363-363271 Cap.Exp. Fees - Library (160) (480) 320 300% 302-000-363-363272 Cap.Exp.Fees - Parks (300) (909) 609 303% 302-000-363-363291 Cap.Exp.Fees - Gen Gov't. (4,500) (1,044) (3,456) 23% (27,720) (22,252) (5,468) 80% Expenditures 302-026-519-990019 Contingency - General Gov't. 10,500 - 10,500 0% 302-026-521-990021 Contingency -Police 5,300 - 5,300 0% 302-026-522-990022 Contingency - Fire 2,260 - 2,260 0% 302-026-571-990071 Contingency- Library 5,560 - 5,560 0% 302-026-572-600720 Capital - Parks/Rec 3,500 3,180 320 91% 302-026-572-990072 Contingency - Parks/Rec. 600 - 600 0% 27,720 3,180 24,540 11% No adjustment made to this fund. 26 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 401-000-300-300100 Cash Forward 401-000-331-331500 Federal Disaster Relief 401-000-334-334500 State Disaster Relief 401-000-343-343510 Utility Operating Income 401-000-343-343520 Utility Penalty Income 401-000-343-343530 Sewer Assessment Fees 401-000-343-343531 Reuse Hook -Up Fees 401-000-361-361110 Interest - Expansion Fund 401-000-361-361140 Interest - Revenue Fund 401-000-361-361141 Interest - Water Reuse Escrow 401-000-361-361142 Interest - Water Reuse Reserve 401-000-361-361143 Interest - W WTP Escrow 401-000-361-361144 Interest - WWTP Reserve 401-000-369-369100 Miscellaneous Income 401-000-369-369300 Refund of Prior Year Expense Expenditures 401-010-535-110000 Executive Salaries 401-010-535-120000 Regular Salaries & Wages 401-010-535-140000 Overtime 401-010-535-140010 Special Pays 401-010-535-210000 FICA Taxes 401-010-535-220000 7% Retirement Contribution 401-010-535-220100 3% Retirement Match 401-010-535-230000 Life & Health Insurance 401-010-535-240000 Worker Compensation 401-010-535-310000 Legal Services 401-010-535-313000 Engineering Fees 401-010-535-314000 Physicals 401-010-535-320000 Audit Expense 401-010-535-340000 Contract Services 401-010-535-400000 Travel & Per Diem (118,953) - (118,953) 0% - (5,199) 5,199 100% - (833) 833 100% (2,834,565) (2,907,203) 72,638 103% (52,320) (56,423) 4,103 108% (10,000) (21,737) 11,737 217% (5,700) (2,925) (2,775) 51% (15,900) (12,648) (3,252) 80% (17,370) (10,558) (6,812) 61% (1,470) (37) (1,433) 3% (1,190) (16) (1,174) 1% (3,985) (138) (3,847) 3% (4,485) (80) (4,405) 2% (100) (60) (40) 60% - (22) 22 100% (3,066,038) (3,017,878) (48,160) 98% 144,723 151,465 (6,742) 105% 772,954 792,847 (19,893) 103% 16,672 21,140 (4,468) 127% 10,000 - 10,000 0% 71,478 73,208 (1,730) 102% 64,237 64,875 (638) 101% 27,530 22,164 5,366 81% 128,287 120,295 7,992 94% 26,897 16,052 10,845 60% 4,000 1,469 2,531 37% 36,800 20,327 16,473 55% - 60 (60) 100% 21,299 21,300 (1) 100% 1,210 958 252 79% 3,500 118 3,383 3% 27 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 401-010-535-410000 Communications Service 5,500 5,775 (275) 105% 401-010-535-420000 Postage 600 563 37 94% 401-010-535-430000 Utilities 206,252 210,310 (4,058) 102% 401-010-535-431000 Sludge Disposal Fees 66,990 64,364 2,626 96% 401-010-535-450000 General Insurance 213,610 164,181 49,429 77% 401-010-535-461000 Building & Grounds Maintenance 24,600 21,218 3,382 86% 401-010-535-462100 Plant & Equip.ment Maintenance 88,873 86,197 2,676 97% 401-010-535-462200 Collection System Maintenance 30,000 36,978 (6,978) 123% 401-010-535-470000 Printing 1,500 163 1,337 11% 401-010-535-520000 Operating Supplies 9,800 12,514 (2,714) 128% 401-010-535-520001 Safety Supplies 4,000 3,461 539 87% 401-010-535-521000 Chemicals 89,000 85,383 3,618 96% 401-010-535-523000 Uniforms 5,984 5,446 538 91% 401-010-535-524000 Motor Fuel & Lubricants 19,000 7,258 11,742 38% 401-010-535-525000 Small Tools 2,000 1,059 941 53% 401-010-535-526000 Lab Supplies 30,000 29,886 114 100% 401-010-535-528000 Reclaimed Water Supplies 10,500 7,076 3,424 67% 401-010-535-540000 Memberships & Training 4,857 5,337 (480) 110% 401-010-535-541000 Operating Fees & Licenses 7,650 7,950 (300) 104% 401-010-535-630000 Capital - Infrastructure 19,000 18,303 697 96% 401-010-535-630800 Capital - Force Main 4,830 3,463 1,367 72% 401-010-535-631000 Capital - Collection System 2,230 1,000 1,230 45% 401-010-535-640000 Capital - Machinery and Equip. 1,060 1,059 1 100% 401-010-535-711000 SRLF CS120825020 Debt 403,435 403,435 0 100% 401-010-535-711100 SRLF CS120825030 Debt 114,478 114,478 0 100% 401-010-535-720000 SRLF Interest 131,471 131,471 0 100% 401-010-535-910000 Transfer To General Fund 125,000 125,000 - 100% 401-010-535-990000 Contingency 114,231 - 114,231 0% 3,066,038 2,859,603 206,435 93% No adjustment made to this fund. 28 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 403-000-300-300100 Cash Forward 403-000-331-331500 Federal Disaster Relief 403-000-334-334364 Dept.of Environmental Protection 403-000-334-334500 State Disaster Relief 403-000-343-343900 Stormwater Utility Fees 403-000-361-361100 Interest From Investment Expenditures 403-018-538-120000 Regular Salaries & Wages 403-018-538-160000 Christmas Bonus Special Pay 403-018-538-210000 FICA Taxes 403-018-538-220000 7% Retirement Contribution 403-018-538-220100 3% Retirement Match 403-018-538-230000 Life & Health Insurance 403-018-538-240000 Worker Compensation 403-018-538-310000 Legal Services 403-018-538-330000 Professional Services 403-018-538-400000 Travel & Per Diem 403-018-538-410000 Communications Service 403-018-538-420000 Postage 403-018-538-450000 General Insurance 403-018-538-461000 Systems Maintenance 403-018-538-462000 Equip.ment Maintenance 403-018-538-480100 Public Education 403-018-538-510000 Office Supplies 403-018-538-520000 Operating Supplies 403-018-538-523000 Uniforms 403-018-538-524000 Motor Fuel & Lubricants 403-018-538-525000 Small Tools 403-018-538-540000 Memberships & Training 403-018-538-630000 Capital - Infrastructure 403-018-538-631001 Capital.- Canaveral Ditch (109,400) - (143,000) - (334,200) (17,200) - (35,273) (267,189) (5,644) (344,989) (16,849) (109,400) 35,273 124,189 5,644 10,789 (351) 0% 100% 187% 100% 103% 98% (603,800) (669,944) 66,144 111% 14,292 14,296 (4) 100% 57 - 57 0% 1,093 1,087 6 99% 1,000 439 561 44% 429 428 1 100% 1,863 5,693 (3,830) 306% 692 2,389 (1,697) 345% 5,700 - 5,700 0% 1,000 37 963 4% 100 - 100 0% 313 538 (225) 172% 100 190 (90) 190% 5,145 5,452 (307) 106% 142,700 110,899 31,801 78% 1,200 977 223 81% 200 - 200 0% 150 - 150 0% 700 1,347 (647) 192% 150 - 150 0% 800 1,006 (206) 126% 250 36 214 14% 450 721 (271) 160% 131,945 28,195 103,750 21% 263,000 393,308 (130,308) 150% 29 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Account Number 1IPttt 2Qttndeahan,`,. itari��ice` % Cottected or Used " 403-018-538-640000 Capital -Machinery and Equip.. 1,100 1,071 29 97% 403-018-538-990000 Contingency 29,371 - 29,371 0/ 603,800 568,109 35,691 94% No adjustment made to this fund. 30 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 602-000-300-300100 Cash Forward (5,730) - (5,730) 0% 602-000-359-359100 Contraband Income -State - (8,261) 8,261 100/ 602-000-361-361100 Interest From Investment (1,200) (1,109) (91) 92% (6,930) (9,370) 2,440 135% Expenditures 602-020-521-341100 School Resource Officer 5,730 5,730 - 100% 602-020-521-990000 Contingency 1,200 - 1,200 0% 6,930 5,730 1,200 83% No adjustment made to this fund. 31 View Legal Ad# 165352 Print Window Close Window AD#165352,11 /21 /2009 NOTICE OF PUBLIC HEARING The City Council of the City of Cape Canaveral, Florida will hold a Public Hearing for the purpose of discussing Ordinance No. 11-2009 in the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida at 7 P.M., on Tuesday, December 1, 2009. The Ordinance may be inspected in its entirety in the City Clerk's office during business hours (8:30 a.m. to 5:00 p.m., Monday -Friday). ORDINANCE 11-2008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS, AND EXPENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009; PROVIDING FOR AN EFFECTIVE DATE. Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person might need to ensure thal a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. Angela M. Apperson, CMC, City Clerk AD#: 165352 Publication: Florida Today First Published: 11-21-2009 Page I of 1 http://legals.flatoday.net/db/display.htm?CMD=DISPLAY&Id=49377 11/23/2009 City of Cape Canaveral City Council Agenda Form City Council Meeting Date: December 1, 2009 Item No. 12._ Subject: First Reading of Ordinance No. 12-2009, revising the Tree Protection Code Ch. 102 Department: Community Development Summary: City Council directed staff to investigate a remedy regarding a number of tree code -related complaints. A committee of staff members was formed. The group identified problem areas of the code. Staff researched the existing Brevard County tree code as well as the proposed revisions to the Brevard County tree code. Several good practices were uncovered. The group debated many conceptual differences. It was decided to limit the changes to the problem areas: • Expand the exemptions section to include all residential parcels under 10,000 sq. ft., • Revise the penalties downward, • Include a provision that a Certificate of Occupancy may be withheld if a violation of the Chapter exists (new construction). • Limit the use of palm trees used for mitigation, • Acknowledge the difference between "land clearing" and "clearing of understory", • Create criteria for City Council when considering the removal of a specimen tree, • Revise the minimum "size of tree" requirement downward. Requested Council Action: Approval at first reading. Financial Impact: No financial impact anticipated. Attachments: ❑ Supporting Documents Reviewed Ordinance No. 12-2009 Submitting Department Head: Todd Mor ate: November 20, 2009 Approved by City Manager: Date: �l�a K10 City Council Action: [ ] Approve as Recommended [ J Disapproved [ J Approved with Modifications ( ] Tabled to Time Certain ORDINANCE NO. 12-2009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, AMENDING CHAPTER 102, VEGETATION, OF THE CITY CODE RELATED TO LAND CLEARING; AMENDING DEFINITIONS AND PENALTIES; PROVIDING FOR ADDITIONAL EXCEPTIONS FROM PERMITTING; REPEALING REGULATIONS APPLICABLE TO SMALL SCALE RESIDENTIAL DEVELOPMENTS; PROVIDING SPECIMEN TREE REMOVAL CRITERIA; AMENDING MINIMUM TREE REQUIREMENTS; AMENDING CERTAIN TREE REPLACEMENT REQUIREMENTS; MAKING CONFORMING AMENDMENTS; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; INCORPORATION INTO THE CODE; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the Florida Constitution, Article II, Section 7, provides "it shall be the policy of the State to conserve and protect natural resources and scenic beauty;" and WHEREAS, on April 19, 2005, the City Council adopted Ordinance 2005-05, which served to improve the City Code and afford more protection for existing trees and require more enhanced landscape plans for future developments within the City; and WHEREAS, the City Council remains committed to preserving, enhancing, and creating green area within the City and to preserving existing trees on public and private property; and WHEREAS, the City Council desire to amend certain land clearing provisions as set forth herein in order to ensure the most effective application of the City's land clearing regulations while not creating a hardship of its residents and property owners; and WHEREAS, after careful review of the City's existing land clearing and tree protection regulations, the planning and zoning board has recommended that the City Council adopt this ordinance in order to improve the manner in which the City preserves, protects, and creates a viable tree canopy within the City and to promote a more aesthetically and environmentally pleasing community; and City of Cape Canaveral Ordinance No. 12-2009 Page 1 of 10 WHEREAS, the City Council of the City of Cape Canaveral, Florida, concurs with the planning and zoning board's recommendation and hereby finds this Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape Canaveral. WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape Canaveral. BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this reference as legislative findings and the intent and purpose of the City Council of the City of Cape Canaveral. Section 2. Code Amendment. Chapter 102, Vegetation, of the Code of Ordinances, City of Cape Canaveral, Florida, is hereby amended as follows (underlined type indicates additions and strflwmt. type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of text existing in Chapter 102. It is intended that the text in Chapter 102 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of this Ordinance): CHAPTER 102. VEGETATION ARTICLE II. TREE PROTECTION DIVISION 2. LAND CLEARING Sec. 102-36. Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Clear trunk means a measurement from the soil line to the point in the canopy where the trunk caliper begins to taper abruptly. On many palms, this point will lie at the base of the petiole of the third or fourth youngest but fully expanded leaf. City of Cape Canaveral Ordinance No. 12-2009 Page 2 of 10 Understory means an underlying layer of low native vegetation usually associated with trees. Plants in the understory consist of a mixture of seedlings and saplings of canopy and palm trees together with understory shrubs (i.e. cabbage halms. nalmettos). Sec. 102-37. Title; applicability; intent and purpose; small-scale residential d"elling, exemptions. (b) Applicability. This division shall be applicable to all land lying in the incorporated area of the city, below. 11111101, 111, Jill . r ..• •. • • rr.r •r . .0 • .•. r .r n. • r n rnw r.n Sec. 102-38. Enforcement and penalties. (b) Penalties. In addition to all other remedies set forth in this division, one or more of the following civil fines shall apply to violations of this division: (1) Failure to obtain a permit required by section 102-39 vi 3erfimt 102=40. . Fine of $250.00 per tree or $500.00 per specimen tree removed, not to exazi,l 55;990 99; plus $500.00 per quarter (1/4) acre of understory feet cleared. City of Cape Canaveral Ordinance No. 12-2009 Page 3 of 10 (2 4) Failure to abide by a cease and desist order issued under this division. Fine of $250.00 for the first day and $500.00 per day for each day thereafter. (3 5) Failure to abide by the requirements ofotherprovisions of this division. Fine of $250.00 for the first occurrence and $500.00 for repeat occurrences. (d) Withholding of Certificate of Occupancy. The building official shall have the right to refuse to issue a certificate of occunancy or certificate of completion until all violations of this division have been remedied. See. 102-40. Permit criteria; exemptions; standards of review. (b) Permit exceptions. The following tree removal activities are exempt from the permit requirements of this division: (1) Trees removed by the city or other governmental agency and which interfere with the safety of the motoring public or disrupt public utilities such as power lines, drainage systems and other public utilities. (2) All trees and plants, within a licensed tree nursery, planted for harvest provided said trees and plants are planted and growing on the premises of the licensee and are for sale or intended for sale in their ordinary course of business. (3) The emergency removal of a dead or seriously damaged tree, to mitigate an imminent threat to the health, safety, and welfare of the property owner or the general public. Prior to any emergency removal, the property owner shall be required to document the immediate threat requiring emergency removal with the following_ (A) Photographs) of the tree(s), including any areas that may be damaged, diseased or infested: Approximate measurements of the tree height, spread, and DBH, and Distance to structure(s) or other immovable, threatened targets) if City of Cape Canaveral Ordinance No. 12-2009 Page 4 of 10 felled. (4) Land clearing and tree removal activities authorized and preempted by state or federal law. (5) Trees planted specifically for silvicultural purposes provided the property owner can provide documentation to the city evidencing that: (i) the property is requested as a silvicultural site with the division of forestry; and (ii) trees of typical harvestable size and type exist on the property which are capable of being harvested for income and that the property has, or intends to, generate income from the harvested trees. The removal of any plant or tree that is an invasive or undesirable species as set forth in section 102-53. (7 „ The removal of vegetation that has been ordered by the City. La Land clearing and tree removal on parcels containing an existing residential single-family dwelling unit or duplex or triplex that have been issued a certificate of occupancy. These parcels shall remain subject to the provisions of sections 102-41 and 102-45 of this code. Any Rarcel subject to a city development order authorizing the construction of a new residential single-family dwelling unit, duplex or triplex, or a subdivision with three (3) or less sinde-family dwelling units. These parcels shall remain subject to the provisions of sections 102-41 and 102-45 of this code. 110 Land clearing and tree removal on undeveloped parcels in the R-1. R-2 and R-3 zoning districts that are less than 10.000 sguare feet. Theseparcels shall remain subject to the provisions of sections 102-41 and 102-45 of this code. ♦♦Ing I r• r • • r - •I r- n'• • r. • • •• • • • • • 1 • • • • 11 1 AE .� • .� ••ILVU I I IL 91 NJ WME kIANINIIN mr� City of Cape Canaveral Ordinance No. 12-2009 Page 5 of 10 .1 1 • • - . - - - • • - . t ■ ■ 1 • • - • • • • .1 • r 1 • to ission s lei• r • • • \\ ■ 1 . • .•. - 1 .1111\ • 111 illi A • r t • mppwn • r 11 • I 1 rl 1 • .1 • .1 • .■1 ■ �N • r Ir\ ■11 1 ■1 • • • 11 • .11 / I / I / • I / / •• • • • •'• • • • .11111 \ 1111 • II •. 1 .11 t �• • �\ • ■ t 11 ■ � ■ • / rl 1 ■1 • • 11 • 1 • • • • • 11 • 11 . • I 1 ■ • 1 • ■■ • • • . r r • �• • r 111 • 11 AI .■ I 1 ■ • • r •• • 1 .11• City of Cape Canaveral Ordinance No. 12-2009 Page 6 of 10 :1 , • f !' \ .11 ill , , ! ! ,/1 , ! 1 1 , , 1 ! , 1 ! 11111 /.• ! `. , \ IA • - • . 11 1 , � n , • 1 • - - • 11 I , • In .11 • , • i • - 11 11 1111 Sec. 102-41. Specimen trees. (aa) Specimen trees shall be preserved or relocated on site to the greatest extent feasible (b) Notwithstanding any other provision of this division, specimen trees shall not be removed except for extraordinary circumstances and hardships and only by final permit approved by the city council. As a condition of removal of any specimen tree, the city council shall have the right to require that replacement trees be planted or a contribution to the tree bank be made in accordance with section 102-43 of this division, except replacement and/or tree bank contribution shall be based on a maximum of a two -to -one ratio of cumulative diameter (dbh) basis of specimen trees removed using the data in table 1. Lcj- In reviewing an application for final permit to remove a specimen tree the city council shall consider the following: Whether the site desien, as determined by a pre -land clearinginspection, are feasible to allow the use permitted, as established by the applicable zoning district regulations. Streets, rights-of-way, easements utilities lake perimeters and lot lines shall be shifted whenever possible to preserve trees. Qj Whether the specimen tree is located within the footprint of the proposed structure or if more than one-third (1/3) of the specimen tree canopy would be m uired to be removed in order to accommodate the proposed structureand whether or not it is feasible to relocate the structure. LL Whether the location of the specimen tree prevents any access to the property City of Cape Canaveral Ordinance No. 12-2009 Page 7 of 10 from a publicly dedicated and maintained roadway, or whether the tree constitutes a hazard to pedestrian or vehicular traffic that cannot be mitigated without removing the tree. Whether the location of the specimen tree interferes with or prevents the construction of utility lines, drainage facilities, roadways or required vehicular use area which cannot be practically relocated or rerouted. Whether the specimen tree is diseased, weakened by age, storm, fire or other injury so as to pose a danger to persons, property, site improvements or other trees. Sec. 102-45. Minimum tree requirement. No certificate of occupancy shall be issued on the types of construction indicated below unless the underlying parcel has at least the required minimum number of approved trees as set forth in this section: (a) Any new single-family, duplex or triplex dwelling unit on a lot of less than 7.500 6,000 square feet: not fewer than two trees. Each tree shall be at least eight feet (8') tall with one and one-half inch (1.5 ") dbh minimum and a two foot (2) spread. Palm trees shall have at least eight feet (8) of clear trunk. (b) Any new single-family, duplex, and triplex dwelling unit on a lot equal to 7,500 6,000 square feet or greater: not fewer than two trees plus one additional tree for each 4,000 square feet or fraction thereof over 6,900 7,500 square feet. Each tree shall be at least eight feet (8') tall with one and on -half inch (1.5") dbh minimum and a two foot (2') spread. Palm trees shall have at least eight feet (8') of clear trunk. (c) Any commercial, industrial, multifamily or other structure requiring site plan approval under the city land development regulations: no fewer than six trees or four trees per acre, whichever is greater. Sec. 102-49. Remedial action. (b) Tree replacement remediation requirements. Each tree destroyed or receiving major damage in violation of this division must be replaced by either a comparable size and City of Cape Canaveral Ordinance No. 12-2009 Page 8 of 10 desirable type of tree as listed within this division or providing a contribution to the tree bank equal to four times the contribution listed on table 1 or planting four preferred plants listed within section 102-54 before issuance of a certificate of occupancy or certificate of completion. Palm trees may only be used to satisfy up to twenty-five percent (25%) of the required remediation. TABLE 1. CITY OF CAPE CANAVERAL TREE REPLACEMENT STANDARDS DBH of Number of Replacement Number of Replacement Preferred Contribution to Protected CanM Trees (1.5" Small Trees or Palms Plant Tree Bank* Tree minimum dbh each) Required for Each Tree Required for Each Tree Removed (Palms must Removed have at least 8 feet of dear trunk) 4" up to 1 or i or Preferred or $250.00 but not Plant(s) including w/Credits 8" 8" up to 2 or 2 Preferred $500.00 but not Plant(s) including w/Credits 12" 12" up to 3 Not allowed Preferred $750.00 but not Plant(%) including w/Credits 16" 16" up to 4 Not allowed Preferred $1,000.00 but not Plant(s) including w/Credits 24" >24" To Be Preserved To Be Preserved To Be To Be Preserved See §102-41 See §102-41 Preserved See §102-41 See § 102- 41 *17hese amounts may be adjusted biannually to compensate for increases to costs of plants as well as to costs of installation and establishment. Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. City of Cape Canaveral Ordinance No. 12-2009 Page 9 of 10 Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors may be corrected and additions, alterations, and omissions, not affecting the construction or meaning of this ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral, Florida. ADOPTED by the City Council of the City of Cape Canaveral, Florida, this day of , 2009. ATTEST: ANGELA APPERSON, City Clerk First Reading: Legal Ad published: Second Reading: ROCKY RANDELS, Mayor For Approved as to legal form and sufficiency for the City of Cape Canaveral only: ANTHONY A. GARGANESE, City Attorney Bob Hoog Buzz Petsos Rocky Randels C. Shannon Roberts Betty Walsh City of Cape Canaveral Ordinance No. 12-2009 Page 10 of 10 Against Date: November 23, 2009 To: Bennett Boucher, City Manager Angela Apperson, City Clerk From: Susan L. Chapman, Secretary, Planning & Zoning Board Re: Recommendation to City Council Proposed Ordinance Amending Section 102, Vegetation. At the Planning & Zoning Board meeting held on November 18, 2009, by unanimous vote, the Board recommended approval of the above referenced proposed ordinance with a few minor changes to the City Council. Please schedule this item for the next City Council meeting agenda. City of Cape Canaveral City Council Agenda Form City Council Meeting Date: December 1, 2009 Item No. Subject: First Reading of Ordinance No. 13-2009 revising the Underground Utilities Ordinance Ch. 110 Zoning Department: Community Development Summary: The City's Redevelopment Plan includes a provision that all utility lines should eventually be placed underground. This Ordinance enacts this facet of the Redevelopment Plan. The City Code already requires all new development to install utility lines underground. This ordinance expands that requirement to include redevelopment and renovations of existing buildings exceeding 50% of the assessed value of the existing structure. This ordinance applies only to onsite utility lines, not utility lines in the right-of-way. Requested Council Action: Approval at first reading. Financial Impact: No anticipated impact to the City. Property owners/developers will be required to fund the underground utility improvements. Attachments: ❑ Supporting Documents Reviewed Ordinance 13-2009 Submitting Department Head: Barry BroDate: November 20, 2009 Approved by City Manager: 7% Date: /1/a ellD f City Council Action: [ ] Approved a ommended [ ] Disapproved ( ] Approved with Modifications [ ] Tabled to Time Certain ORDINANCE NO. 13-2009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA, AMENDING SECTION 110- 482 OF THE CITY CODE RELATED TO UNDERGROUND UTILITIES; REQUIRING THAT UTILITIES BE PLACED UNDERGROUND WHEN AN EXISTING BUILDING UNDERGOES SUBSTANTIAL RENOVATION AND DURING THE REDEVELOPMENT OF ANY PROPERTY; PROVIDING THAT THE CITY MANAGER MAY WAIVE UNDERGROUNDING UNDER CERTAIN CIRCUMSTANCES; PROVIDING A DEFINITION FOR "REDEVELOPMENT;" PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; INCORPORATION INTO THE CODE; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City Council recently conducted a workshop to identify and prioritize the goals and objectives set forth in the City's Redevelopment Plan; and WHEREAS, consistent with Policy 2.3.5 of the Redevelopment Plan, the City Council desires to improve the aesthetic appeal of the City of Cape Canaveral and the reliability of utility services by requiring that property owners relocate utility lines underground during substantial renovation to existing improvements or during the redevelopment of any property; and WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape Canaveral. BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this reference as legislative findings and the intent and purpose of the City Council of the City of Cape Canaveral. Section 2. Code Amendment. Chapter 110, Zoning, of the Code of Ordinances, City City of Cape Canaveral Ordinance No. 13-2009 Page 1 of 4 of Cape Canaveral, Florida, is hereby amended as follows (underlined type indicates additions and strHwmt type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of text existing in Chapter 110. It is intended that the text in Chapter 110 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of this Ordinance): CHAPTER 110. ZONING ARTICLE I. IN GENERAL Sec. 110-1. Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: *** Redevelopment means the process of demolition of existing_ improvements and the construction of new improvements on a site. *** ARTICLE IX. SUPPLEMENTAL DISTRICT REGULATIONS DIVISION 1. GENERALLY *** Sec. 110-482. Underground utilities required. (a) Utility lines of all kinds, including, but not limited to, electrical service conductors, telephone, cable television, water, sewer, gas and reclaimed water shall be constructed and installed beneath the surface of the ground and in compliance with all applicable laws and ordinances mid publie work direetor ' - I ' � _ tphieni, m any other compelling conditiom make the instailation of such utility lines as prescribed he, i We o, imp, ac . Primary facilities providing service to the site and leading to the site from franchised utilities shall be placed underground. It shall be the developer's responsibility to make the necessary arrangements with each utility in accordance with that utility's established policies. City of Cape Canaveral Ordinance No. 13-2009 Page 2 of 4 Installation of incidental appurtenances such as transformer boxes, pedestal mounted boxes for electricity, or similar service hardware necessary for the provision of electric and communication utilities shall not be required to be placed underground, although screening of such appurtenances by the use of vegetation is required. b� Underground construction and installation of utility lines shall also be required in conjunction with the substantial renovation of any existing building or the redevelopment of any property. For purposes of this subsection, a "substantial renovation" occurs when the building permit value of the renovations exceeds fift Mrcent (50%) of the fair market value of the existing improvements on theproperty, as established by the Brevard County Property Apprdiser or by a licensed appraiser, whichever is mater. (c) The city recognizes that certain existing physical elements on some properties may impose unreasonable hardships on a property owner's ability to comply with the undergrounding requirements of this section. Such physical elements may include, but are not limited to, soil or topographical conditions, existing buildings, swimming pools and large trees. Upon confirmation of these hardships by the appropriate utility company and the city building official and public works director, the city manager may waive the undergrounding requirement, or may allow the waiver of one (1) required parking Wace to be used for the required pad mounted transformer and switch gear when the proposed development calls for more than ten (10) parking spaces. Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors may be corrected and additions, alterations, and omissions, not affecting the construction or meaning of this ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 6. Effective Date. This Ordinance shall become effective immediately upon City of Cape Canaveral Ordinance No. 13-2009 Page 3 of 4 adoption by the City Council of the City of Cape Canaveral, Florida. ADOPTED by the City Council of the City of Cape Canaveral, Florida, this day of , 2009. ATTEST: ANGELA APPERSON City Clerk First Reading: Legal Ad published: Second Reading: ROCKY RANDELS, Mayor For Approved as to legal form and sufficiency for the City of Cape Canaveral only: ANTHONY A. GARGANESE, City Attorney Bob Hoog Buzz Petsos Rocky Randels C. Shannon Roberts Betty Walsh City of Cape Canaveral Ordinance No. 13-2009 Page 4 of 4 Against Date: November 23, 2009 To: Bennett Boucher, City Manager Angela Apperson, City Clerk From: Susan L. Chapman, Secretary, Planning & Zoning Board Re: Recommendation to City Council Proposed Ordinance Amending Section 110-482, Underground Utilities. At the Planning & Zoning Board meeting held on November 18, 2009, by unanimous vote, the Board recommended approval of the above referenced proposed ordinance to the City Council. Please schedule this item for the next City Council meeting agenda. City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12/01/2009 Item No. Subject: Appointment of League Voting Delegate/Director; Space Coast League of Cities. Department: Administrative Summary: The Space Coast League of Cities requests Council designate a voting Delegate and an alternate for representation at the membership meetings and the Board of Directors meetings. Requested Council Action: Designate a Voting Delegate and an alternate. Financial Impact: No additional impact. Budget, pages 22 & 23, contains funding for attendance at the monthly dinner meetings. Attachments: Supporting Documents Submitting Department Head: Date: 11/19/2009 Approved by City Manager: Date: ,'�y/� City Council Action: [ ] Appr as ecommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain cc,e-1 SPACE COAST LEAGUE OF CITIES � y�`E GP CAP9CANAVERAL. COCOA COCOA BEACH GRAN"r.vALKARIA INUJALAN'1'IC INDIAN IIARBOUR .BL'ACN MALABA.R MELBOURNE MYI.BOURN613FwCN MELBOURNE VILLAGE PALM DAY PALM SHORES ItU(.'KL@DGIi SATELLr LI SEACH MUSVILLE WEST MIA BOURNE ``CITIES OF 1iREYARD WORDING TOGETHER" Appointment of League Voting Delegate/Director The Bylaws of the Space Coast League of Cities require the following: * Every December, the governing body of each member municipality must appoint a Voting Delegate/Director and Alternate to the Leag je. Eig : Only the member municipality's elected officials, manager, attorney, clerk, and department heads are eligible to be a Voting Delegate/Director and Alternate. Any Voting (Megate/Director or Alternate who ceases to hold such a position ceases at the sarne time to be a Voting Delegate/Director or Alternate, FLnctions: The person appointed as Voting Delegate serves as both the member municipality's Voting Delegate at membership meetings and its representative to the Board of Directors. The Voting Delegate and the Director are the same person. The sole function of the Alternate for the Voting Delegate/Director is to vote in the absence of the Voting Delegate/Director. * Following the appointment, the names of the Voting Delegate/Director and the AltiNnate must be promptly certified in writing to the League Secretary. * Becau:3e the number of votes allocated to member municipalities for membership meetings is based upon population, each member municipality must also certify its current population figures when it certifies its Voting Delegate/Director and Alternate, .�•' Accordingly, please provide and certify the information requested below and return this form promptly to the League Executive Secretary at the address or fax number shown at the bottom of this page. Municipality Current Population Voting. Delegate/Director, _ Home Phone— Alternate Voting WegaWM!reetor _ Date Appointed by Governing Body-- I ody_I hereby certify that the above-named persons were duly appointed by our.governing body and that the foregoing information is correct. Municipal Clerk's signature Date-Submkted Printed Name �-- Soalee C.08% _Mgw: of Citim D 1600 Huntington Lane ❑ Ruek Wge, M. 32955 D FAX (321) 6363193 p Telephoir: (321) 636-9916 Z0/Z0 39Vd SSV -19N £6Z£9£9TZ£ IZ:81 6002/61/ii City of Cape Canaveral City Council Agenda Form City Council Meeting Date: December 1, 2009 Item No. Subject: Consideration of cooperative purchase of A/V Equipment for new City Council Chambers. Department: Legislative Summary: IM Solutions of Melbourne prepared the attached design and bid to install audio/video equipment in the new City Council Chambers in the Library meeting room. This company has recently installed AN equipment for the new Port Canaveral Commission Chambers and the new Melbourne City Council Chambers. This system will provide state-of-the-art equipment enabling audio and video production. It can be expanded to encompass live streaming of meetings through an outside internet host site. Video production would need to be manned. Audio production would not. Funding can be provided by appropriation of Library Impact Fees. The bid does not include tables and chairs. Requested Council Action: Appropriate Library Impact Fee money to authorize a cooperative purchase. Financial Impact: Per proposal. Attachments: ❑ Supporting Documents Reviewed • Staff memo, • Proposed design by IM Solutions, • Proposed revised lighting layout by IM Solutions, • Bid specifications/pricing for Cape Canaveral from IM Solutions, • Contract between IM Solutions and City of Melbourne, • Specifications/pricing for City of Melbourne by IM Solutions, • Contract between IM Solutions and Port Canaveral Commission, • Specifications/pricing for Port Canaveral Commission by IM Solutions. Submitting Department Head: Todd Morley Date: November 24, 2009 Approved by City Manager: Date: /<� y/Iq City Council Action: [ ] Apprdverd as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain Memo Date: November 24, 2009 To: City Council Through: Bennett Boucher, City Manager From: Todd Morley, Building Official RE: Audio/Video system for new Council Chambers IM Solutions of Melbourne prepared the attached design and bid to install audio/video equipment in the new City Council Chambers in the Library meeting room. The company has recently installed AN equipment for the new Port Canaveral Commission Chambers and the new Melbourne City Council Chambers. The proposed system would provide state-of-the-art equipment enabling audio and video production. It can be expanded to encompass live streaming of meetings through an outside internet host site_ Video production would need to be manned. Audio production would not. Funding can be provided by appropriation of Library Impact Fees. The proposal is broken into seven segments. City Council can opt for all segments at one time, or divide the purchase into items needed now vs. items needed in the future. Audio. This built-in system is capable of being a "set it and forget it" system. Simply turning it on will provide quality sound reinforcement everywhere in the room through 10 ceiling mounted speakers. The speakers above the Council dais are "mix -minus" speakers. This means a council member won't hear him or herself through the speaker above, but will be able to hear those further away. This reduces the potential for feedback (high-pitched squealing). Thirteen gooseneck -type microphones are included (nine for the dais, four for the staff table' and one for the lectern). They are capable of "local muting" control by the chairperson. Additionally, a handheld wireless microphone is included. The mixing, amplification and processing equipment is to be housed in a six foot high lockable cabinet in the back of the room (the control area - #5, below). An audio recording of the various meetings can be recorded to a digital audio recorder with a static IP address for easy remote file retrieval, as well as live playback if desired. 2. Video. Using the existing projector screen, all video sources can be displayed for viewing by the Council, City Boards, and the audience. Video can be switched between any of the three cameras, a laptop at the lectern, staff PC, or a DVD. The cameras are capable of being remote controlled by a trained operator to pan, zoom or tilt. They are all mounted on the ceiling with one aimed at the dais, one at the lectern and one straight -down above the display table in front of the dais for documents and visual aids. The system is capable of being expanded to include more video sources. It is also capable of live streaming through a hosting website (linked to the City website). 3. Video production. This enables the production of state-of-the-art video/audio recordings to a DVD or Hard Disk, or as a video file for archival purposes. This function requires a trained operator (training included). 4. Lighting. Certain electrical changes to the existing fluorescent lighting configuration in the Library meeting room will need to be made. Additionally, professional "video lighting" fixtures will be installed to illuminate the dais area. Recessed "eyeball" fixtures will illuminate the wall behind the dais where a City seal can be displayed (not included). Centralized control for all lighting will be provided, as well as motion -detection redundancy for energy savings. (#6 below). 5. AV Furniture and Infrastructure. This is the equipment in the control area in the back of the room. It is anticipated that a low knee -wall will be constructed to define the area (see layout) which will house the equipment rack and a control room desk. This is where the trained operator would sit. 6. Control. This is where all the technology is brought to a single point of control for one-person operation via a wireless touch panel. However, the bid includes two touch panels to enable one-person control from either location, or two different simultaneous control applications such as production and meeting control. 7. Audio Visual Systems Integration. The professional management and oversight of the installation project. Includes training for personnel and `as -built' drawings. Not included: • Tables and chairs. • Service contract. Cooperative purchase parameter review: • The bid was compared to the City of Melbourne and the Port Canaveral bids. Although many items were identical in specification and price, it is important to note that our needs resulted in a design that is largely a custom environment. For this reason, many specification/price comparisons were not available. Portability: • IM solutions created the design with the understanding that the system needs to remain as portable as possible. Generally speaking, industry audio professionals advise against wireless installations because of the inherent interference and battery failure concerns. The audio system is a "wired" system. However, the design specifications minimize cord clutter and tripping hazards. U Y d' LLL J U � O Z U J z LL CDCD000 LL � ON | | (� j � } ƒ q �\)� . � ) � 1X\) | J 2 3 / §�§§ EB■� < m§K( 2 § $ ƒ §,§■ § § 2 2 E % \ - _ � o . - ......-- � 9 | | (� j � } ƒ q �\)� . � Current Date: 11/23/2009 liu"ISOIXTIONS Valid Through: Estimate Only Job Number: 22730109 System Designer: JM/JLN Client: City of Cape Canaveral Revision: R02 Project Title: Council Chambers Audiovisual System Tax Rate: 0°/C Audio Video Lighting Proposal Audio BiAmp AudiaFlex Chassis w/ Audiaflex CM $ 3,503.25 1 $ 3,503.25 Cobranet BiAmp Mic / Line Input Card IP2 $ 174.15 9 $ 1,567.35 BiAmp OP2E OP2E $ 106.65 3 $ 319.95 BiAmp Logic Box LOGIC BOX $ 268.65 2 $ 537.30 QSC 2 CH Amplifier 70V ISA300TI $ 586.71 2 $ 1,173.42 Kramer Audio DA VM1110x1 $ 490.05 1 $ 490.05 EV 8" Ceiling Speaker C8.2 $ 131.63 10 $ 1,316.30 Marantz Audio Recorder PMD580 $ 1,147.50 1 $ 1,147.50 Shure Gooseneck Mic MX418D/C $ 283.68 13 $ 3,687.84 Shure Wireless SM58 SLX 24/SM58 $ 563.95 1 $ 563.95 Rapco Direct Box LTIBOX $ 33.05 2 $ 66.10 IMS Cables and Hardware 1 $ 4,536.38 Shipping $ 720.50 1 $ 720.50 Audio Install Labor (4 days x 2 people) $ 680.00 8 $ 5,440.00 Audio DSP Programming (1 days x 1 person) $ 1,000.00 1 $ 1,000.00 21 IN ii iiii;lli las t.~ $ 26 069.89 Video Sanyo 1280 x 800 DLP Projector PLC-WXU700 $ 2,423.25 1 $ 2,423.25 3800 ANSI Lumens Chief (Milestone) Ceiling Mount Bracket RPA -178 $ 189.00 1 $ 189.00 Chief (Milestone) 6" Mounting Plate CMA -115 $ 45.63 1 $ 45.63 Chief (Milestone) CMS0305 3-5' Adjustable CMS -0305 $ 128.52 1 $ 128.52 Extension Column Client Provided Projection Screen -Draper $ 1 $ Targa 9' Wide x W High Draper Projection Screen LV Interface LVC-III $ 164.70 1 $ 164.70 for Control IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 1 OF 4 Sony PZT Camera (White) EVI-D70W $ 872.30 2 $ 1,744.60 Kramer Broadcast Processor for SP -10D $ 2,223.45 2 $ 4,446.90 Camera Kramer Presentation Scaler / Switcher VP -729 $ 1,183.95 1 $ 1,183.95 Kramer S -Video DA 103YC $ 133.65 2 $ 267.30 Kramer Scan Converter VP-701XL $ 653.75 2 $ 1,307.50 Extron EDID VGA Emulator 60-991-01 $ 202.50 1 $ 202.50 Extron DVI distribution Amplifier 60-886-01 $ 317.25 1 $ 317.25 Kramer HDMI Extender Transmitter 640T $ 334.80 2 $ 669.60 Kramer HDMI Extender Receiver 640R $ 334.80 2 $ 669.60 IMS Cables and Hardware $ 3,797.48 1 $ 3,797.48 Shipping $ 698.50 1 $ 698.50 Move Projector Screen (.5 days x 2 people) $ 680.00 1 $ 680.00 Install Labor 3 da x 2 le) $ 680.00 6 4 080.00 ,Video., $ 23 016.28 3 Input Video Mixer with Newtek Streaming and Editing Tricaster Pro Full $ 7,355.40 1 $ 7,355.40 Capability Newtek TBAR Switcher TCMVFULL $ 972.62 1 $ 972.62 ACER 17 SXGA MOni6or 173B $ 117.70 2 $ 235.40 Sony PZT Camera (White) (Use as EVI-1370W $ 872.30 1 $ 872.30 doc camera) Sanyo Video Monitor for switched VMC -8614F $ 330.00 1 $ 330.00 sources Phonic Powered Monitor Speakers SEp207 Each $ 94.50 2 $ 189.00 Kramer 5x1 S -Video Switcher VS55YC $ 426.60 1 $ 426.60 Kramer 2x1 VGA Splitter VP200N $ 97.20 2 $ 194.40 IMS Cables and Hardware $ 587.32 1 $ 587.32 Shipping $ 286.00 1 $ 286.00 Production Installation labor (2 days x 2 person) $ 680.00 4 $ 2,720.00 $ 14,169.04 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 2 OF 4 Lis�hti Viddesence 2x4 Video Lighting Fixture for SK110-255BX-TB- $ 1,080.00 4 $ 4,320.00 Dais Area ILV D/PM Liton Can Lights w/ Eyeball for Dimmable Compact $ 148-50 6 $ 891.00 Dais Backdrop Illumination Florescent Crestron 6 Channel Dimming System - CLS-C6W $ 742.50 1 $ 742.50 White Sensor Switch Wall Motion Detector WV -PDT $ 115.00 2 $ 230.00 Sensor Switch Brackets WV -BR $ 18.75 2 $ 37.50 Sensor Switch Ceiling Motion D CM -R-9 $ 108.00 2 $ 216.00 Crestron Lighting Keypads C2N-DB6 $ 202.50 3 $ 607.50 Electrcial Contractor Re -zone Florescant Fixtures in $ 1,350.00 1 $ 1,350.00 Front of Projector IMS Cables and Hardware $ 1,056.00 1 $ 1,056.00 Shipping $ 341.00 1 $ 341.00 Lighting Install Labor (2 days x 1 person) $ 600.00 2 $ 1,200.00 Programmer (1 days x 1 person) $ 1,000.00 1 1 $ 1,000.00 r: $ 11,991.50 AV Fumitum and hilimbu:Uwe Furman Power Conditioner PL -PRO DMC $ 337.50 1 $ 337.50 Furman Power Strip D10PFP $ 33.75 1 $ 33.75 Middle Atlantic Full Height Rack W RK-44SA-32 $ 992.13 1 $ 992.13 Middle Atlantic Control Room Desk MDV -DSK $ 327.35 1 $ 327.35 IMS Cables and Hardware $ 400.00 1 $ 400.00 Shipping $ 434.50 1 $ 434.50 Infrastructure & AV Furniture Install Labor 1 da x 1 son ( y ) $ 680.00 1$ 680.00 $ 3.205.23 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.im"L.com 3 OF 4 Control Crestron Control Processor PRO2 $ 2,430.00 1 $ 2,430.00 Crestron Wireless Gateway CEN-HPRFGW $ 405.00 1 $ 405.00 Crestron Ethernet Card C2ENET-2 $ 877.50 1 $ 877.50 Crestron Touchpanel TPS-6X $ 2,160.00 2 $ 4,320.00 Dlink Network Switch DES-1228 $ 158.40 1 $ 158.40 IMS Cables and Hardware $ 345.00 1 $ 345.00 Shipping $ 121.00 1 $ 121.00 Control Programming (4 days x 1 person) $ 1,000.00 4 $ 4,000.00 Control Install Labor Good (1.5 days x1 person } $ 680.00 1.5 $ 1,020.00 13,676.90 Audio v-awal System L"� Project Management (5 days x 1 person) $ 720.00 5 $ 3,600.00 End to End Systems Test (1 days x 2 person) $ 680.00 2 $ 1,360.00 Training (1 days x 1 person) $ 680.00 1 $ 680.00 ISystems Documentation 3 da x 1 =n $ 680.00 3 $ 2,040.00 $ 7,680.00 Total Subtotal (Material and Labor) $ 97,207.34 Tax $ - Shipging Subtotal $ 2,601.50 Total $ 99,808.84 Comments All information and concepts contained herein are the sole property of IM Solutions and any use or dissemination thereof is strictly prohibited without the written permission of IM Solutions Estimated prices do not include any applicable sales taxes. IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 4 OF 4 Page 1 of 1 awcunrracror: IM Solutions, Inc. Subcontract No.: 52S-2-243�?"�,--� Mailing Address: 2801 S. Harbor City Blvd Project Numb / S2S Street Address: Project b dress: CRY of Melbourne New Clty 900 E. Strawbridge Ave. Melbourne, FL 32901 City and State: Melbourne, Fl. 32901 Cost Co e: Telephone No.: (321) 722-3522 16027 Audio 3 Visual Fax Na.: (321) 722.5822 Subcontr ct Amount: $15S,906.84 Contact Name: Dale: March 26, 2008 his agreemanl rade this 26", day of March, 2008 by and between Certified General Con C -nfroc tnr and IM Solutions. Inc.: hereinafter caned "The Subcontractor, a ter called "The ro lire c,-)nsiderai on hereinafter named the Subcontractor covenants and agrees with the Contractor as toliows; t • DEFINITIONS a. In this contract the word "WORK" shall .mean the work, labor, services, materials. and things required to be done and furnished by the Subcontractor under this contract. b. The word ''OWNER" shall mean the person. partnership firm corp -)ration, municipality countyor deparimenr, .3r performance of the WORK., agency of tt}e State or Federol government primarily and originally contracting with the Contractor for the The words 'ARCHITECT" or "ENGINEER" shall mean the Architect or Engineer or other representative of the Owner under whose supervision or inspection of the WORK is requirea to be done by the terms of the primary contract between the Owner and the Contractor. d. The words "BUILDING" or "STRUCTURE" shall also mean and include outside utilities, sidewalks, landscaping, roads streets, and other subjects and objects of construction provided for in the principal contract between the Owner and the Contractor. e. The "OWNER" is City of Melbourne Florida f Tile term ''CONTRACTOR" can also be defined as the "CONSTRUCTION MANAGER''. 2 THE WORK Q The Subcontractor agrees to provide the WORK required to complete and will complete the following described items of WORK in connection with the construction of Audio a Visual and will furnish all materials, scaffolding, equipment. machinery tools, apparatus. transportation, all required shop drawings, all required samples, and shall as often as directed by the Contractor, completely clean all WORK and remove all contributing debris from the jobsite, and perform all work necessary to complete the items of WORK as stated herein and described it ATTACHMENT "A" attached hereto and made a part hereof. b The Subcontractor shall be bound to the Contractor by the Terms Of this Agreement and, to the extent of the provis ons of the Contract Documents ;as the terms Contract Documents,, is defined below) apply to the SUDco"IfOcIof's WORK. The Subcontractor SnO'l assume towards the Contractor all the obligations and resnonslbilities which the Contractor, by his contract With the Owner, assumes toward the Owner and the Architect. c. Subcontractor agrees by acceptance of this contract, to commence work within 2 days of notification Ord work with diligence to meet Contractor's schedule of completion. 3. CONTRACT DOCUMENTS a. Contract Documents consist of tris Agreement. the conditions of the contract between the Contractor and fine Owner (general. supplementary and other conditions), the drawings, plans, specifications, the RFC (the City of Melbourne New City Hall Request for Quol ficat'ons and Design Criteria Package for Design Budd Seiv ces dole:; Contract 05252223 ( ',' \4 34 Initialt http://192.168.1.25/scan/imagel.jpg?id=11 &type=4&size=l &fmt=2&time=1259008069981 11/23/2009 Wiu"SOLUTIONS Current Date: Valid Through: 3/10/2008 4/9/2008 Job Number: 2663-01-08 System Designer: JLN Client: CGC Rev: 31 Project Title: Audio AV for City Chamber and Conf. Rooms Tax: 6% DSP Processor and " Biamp DSP Conferencing Processor AudiaFlex CM $ 3,50325 1 $ 3,503.25 Biamp DSP Cards (Phone) TI-2 $ 538.65 1 $ 538.65 Biamp DSP Cards (inputs) AEC2HD $ 363.15 9 $ 3,268.35 Biamp DSP Cards (Outputs) OP2e $ 106.65 2 $ 213.30 Biamp Cobranet Inputs EXPI $ 1,078.65 1 $ 1,078.65 Biamp Logic Box (For Camera Preset Triggering) LOGICBOX $ 268.65 1 $ 268.65 Shure Cardioid Microphone with LF rolloff and Mounting MX418D/C $ 290.25 15 $ 4,353.75 Base with Mute Function Shure Handheld Wireless Microphone SLX24/SM58 $ 573.75 1 $ 573.75 Dlink Cobranet Switch (Primary and Secondary) DES-1228 $ 215.99 2 $ 431.98 - $ 14,230.33 RecordGear Marantz Solid State Network Recorder with auto dump to PMD580 $ 1,280.40 1 $ 1,280.40 shared drive Speakers and Anpldlca6on EAW Ceding Speakers (Audience) CIS400 $ 128.25 8 $ 1,026.00 EAW Ceding Speakers (Counctl) CIS300 $ 99.90 2 $ 199.80 OSC 2 Channel 500 Watt Amplifier ISA500TI $ 67021 2 $ 1,340.42 Kramer FDA for Press Feeds and Distributed Audio VM1110XL $ 490.05 1 $ 490.05 eeds Phonic Monitor Speakers for Control Room SE207 $ 75.60 1 $ 75.60 Phonic Amplifier for Monitor Speakers MAX250 $ 160.65 1 $ 160.65 IMS Cables and Hardware 1 $ 1,310.70 Shi 1 $ 589.60 Vfdeo 20,703-55 DWays and Associated t Acer Widescreen Monitor (1366x768) (14x8) X163Wb $ 20925 5 $ 1,046.25 PDR Low profile acer monitor mount ucmm50 $ 60.27 5 $ 301.35 Kramer VGA Distribution Amplifier (Mounted Under Desk) VP8 $ 441.45 1 $ 441.45 Kramer IVGA Distribution Amplifier 1 x4 for largedi a VP4x1 1 $ 278.10 1 1 $ 278.10 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 1 OF 4 Middle Atlantic Under Table Mount for Distribution Amplifier UTR1 $ 67.50 1 $ 67.50 LG 52" Widescreen Monitor Mounted in ceiling 52LG50DC $ 2,333.33 2 $ 4,666.66 LG 32" Display 32LG30DC $ 825.34 2 $ 1,650.68 LG 26" Display 26LG30DC $ 825.34 1 $ 825.34 PDR Large monitor mount PDM110THN $ 68.85 2 $ 137.70 PDR Small monitor mount PDM120THN $ 60.75 2 $ 121.50 PDR monitor coling pole adjustable bracket SPM100 $ 105.30 4 $ 421.20 PDR monitor ceding pole TP150/2430 $ 99.90 2 $ 199.80 PDR monitor ceiling pole TP150/1218 $ 89.10 2 $ 178.20 IMS Pipe Coupler and 1' NPT Pipe $ 40.50 2 $ 81.00 PDR Cedino Mount monitor bracket CPA -800 $ 32.40 4 $ 129.60 Subtotal $ 10,546.33 Carrierar.lSwitching and Hardware Sony High Quality Pan Tift Zoom Camera EVID-100 $ 860.40 1 $ 860.40 Sony High Quality Pan Tilt Zoom Camera EVID-70/W $ 860.40 1 $ 860.40 Kramer Video Distribution Amplifier for Cameras VM-3Sxl $ 133.65 3 $ 400.95 Kramer Rackmount Kit for Distribution Amplifiers RK -SM $ 37.80 1 $ 37.80 Sony PTZ Camera Controller CPITVD300 $ 1,035.60 1 $ 1,035.60 Kramer Multi Sauce Scaler/Switcher VP-724XL $ 1,332.45 1 $ 1,332.45 Kramer Video scan converter VP703XL $ 1,109.70 1 $ 1,109.70 Kramer 4X4 VGA MATRIX VP4X4 $ 738.45 1 $ 738.45 Kramer 8 Output VGA Distribution Amplifier VP8 $ 441.45 1 $ 441.45 Kramer 3 Output VGA Distribution Amplifier VP3 $ 260.55 1 $ 260.55 IMS Cables and Hardware 1 $ 2,208.00 $ 1,314.50 1 $ 1,314.50 $ 21 146.58 Udhdna pkrmirig System Crestron Dimming Enclosure CAEN 7x1 $ 337.50 1 $ 337.50 Crestron 4-20A Feeds, High -Inrush Switch Circuits Module CLX-4HSW4 $ 486.00 1 $ 486.00 (120VAC) Crestron Dimmer Connection Block CLT-4HSW4 $ 47.25 1 $ 47.25 Crestron 2-20A Feeds, 8 Controlled Circuits Dimmer (120VAC) CLX-2DIM8 $ 945.00 2 $ 1,890.00 Crestron Dimmer Connection Block CLT-2DIM8 $ 67.50 2 $ 135.00 G,estrce Lighting Processor (Power Supply to come from Main PAC2M $ 675.00 1 $ 675.00 Control System) Crestron Power Supply PW-2410RU $ 101.25 0 $ - Crestron Power Supply PW-2410RU $ 337.50 1 $ 337.50 Crestron Keypad for dimming + Engraving - Color Black C2N DB6 $ 202.50 1 $ 202.50 Sensor Switch Motion Detectors - Wall WV -PDT $ 123.53 2 $ 247.06 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 2 OF 4 Sensor Switch Motion Detector Brackets WV -BR $ 18.90 2 $ 37.80 Sensor Switch Motion Detector CM -R-9 $ 108.00 1 $ 108.00 Crestnet $ 300.00 1 $ 300.00 IMS Cables and Hardware 1 $ 300.00 Shi 1 $ 264.00 067.61 Furnft" and Ilse Section Header Furman Power Conditioner PL-PROC $ 213.30 1 $ 213.30 Raxxess Full 6' Rack 22" depth KAR-44-22 $ 452.25 1 $ 452.25 Raxxess Caster Set Caster-CMLCK $ 62.10 1 $ 62.10 Raxxess Full Length Power Supply LPPS-9-20-1 $ 145.80 1 $ 145.80 Raxxess Production Table SCD -36B $ 297.00 2 $ 594.00 Razzes Top Shelf RB -36B $ 109.35 2 $ 218.70 Raxxess Keyboard Shelves KBS -2 $ 113.40 2 $ 226.80 swag $ 100.00 1 $ 100.00 IMS Cable Management $ 150.00 1 $ 150.00 IMS Cables and Hardware 1 $ 250.00 Shi 1 $ 176.00 MEN $ Z33&95 Contra! ftocesskV and Cards Crestron Control Processor with Expansion Card Capability PRO2 $ 2,430.00 1 $ 2,430.00 Crestron Ethernet Interface Card C2ENET2 $ 877.50 1 $ 877.50 Crestron COM PORT CARD C2COM3 $ 472.50 1 $ 472.50 Subtotal $ 3,780.00 Inlerface Deybes/hletworkin F and Cabl" Crestron 6" Wireless Touchpanel TPS -6X $ 2,160.00 3 $ 6,480.00 Crestron 6" Wireless Touchpanel Reciever CEN-HPRFGW $ 405.00 1 $ 405.00 Dlink Control Network Switch DES -1228 $ 215.99 1 $ 215.99 Crestron Crestnet Hub CNTBLOCK $ 114.75 1 $ 114.75 IMS Cables and Hardware 1 $ 991.67 Shi $ 286.00 1 $ 286.00 ME $ 12,273.41 Audio Audio Install Labor 3 days x 2 $ 680.00 I $ 4,080.00 WkIle --r(3 -days Video Install Labor x 2 $ 680.001 6 $ 4080.00 Lighting Programming (2 days x 1 people) $ 11000.00 2 $ 2,000.00 Liahtim Install Labor 1 days x 2 $ 680.00 2 $ 1,360.00 Fioallima and l illhob ft" Infrastructure 8 Furniture Install Labor (1 days x 1 people) $ 680.00 1 $ 680.00 control Control Programming (4 days x 1 people) $ 1,000.00 4 $ 4,000.00 Graphic Design 1(l (1 days x 1 people) $ 1,000.00 1 $ 1,000.00 Control Install Labor days x 2 people) $ 680.00 2 $ 1,360.00 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 3 OF 4 Comments All information and concepts contained herein are the sole property of IM Solutions and any use or dissemination thereof is strictly prohibited without the written permission of IM Solutions IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVLcom 4 OF 4 Current Date: 11/23/2009 OLUTIONTQ Valid Through: 12/23/2009 Job Number: 2663 System Designer: JLN Client: CGC (City of Melbourne) Revision: 1 Project Title: City of Melbourne Conf Rooms Tax Rate: 6% Video Pro" tion Screen Qp6onadjusted for 6 moms Sanyo Widescreen 2000 Lumen PLC-WXU10N $ 1,228.50 1 $ 1,228.50 Projector Da -Lite Ceiling Recessed Electrol 34512-L $ 1,837.35 1 $ 1,837.35 Widescreen 50"x80" IMS Cables and Mounting 1 $ 573.70 Hardware Subtotal $ 3,639.55 Shipping 1 $ 308.00 Video Install Labor Good (1 days x 2 people) $ 680.00 2 $ 1,360.00 Video Install Labor Better (1.5 days x 2 people) $ 680.00 2 $ - Video Install Labor Best JX dgg x X g2MIel$ 680.00 0 $ - ON $ 5,307.55 Total Conference Rm 6 $ 31 845.30 Audio Visuall System Into watligm Project Management (1.5 days x 1 people) $ 720.00 1.5 $ 1,080.00 End to End Systems Test (.5 days x 1 people) $ 680.00 0.5 $ 340.00 Training (1 days x 1 people) $ 680.00 1 $ 680.00 Systems Documentation (1.5 days x 1 people) $ 680.00 1.5 $ 1,020.00 Service and Maintance $ 1,000.00 2 $ 2,000.00 Project Management, Testing, Documentation, 1 $ 5,120.00 Training, Service and Maintance Project Management (X days x X people) $ 720.00 $ - End to End Systems Test (X days x X people) $ 680.00 $ - Training (X days x X people) $ 680.00 $ - Systems Documentation (X days x X people) $ 680.00 $ - Engineering (X days x X people) $ 1,000.00 $ - Engineering, Project Management, Testing, $ - Documentation and Training $ 5120.00 Total Subtotal (Material and labor) $ 35,117.30 Tax $ 2,107.04 Shipping Subtotal $ 1848.00 Total $ 39,072.34 IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 1 OF 1 NOV-05-2009(iNO 09 d7 CPR - Receiving CANAVERAL PORT AUTHORITY P.O. Box 267 Caps Canaveral, FL 32920 CANAVERAL Phone (321) 783-7831 . Fax (321) 783.4317 0111' . 0"On'" TO: F M Solutions Inc 2801 S Harbor City Blvd Melbourne, FL 32901 L PHONE# (321) 722-3522 FAX4 (321) 722-5822 Canaveral Port Authority Central Receiving 445 Challenger Rd (Cloned Noon to i PMI Cape Canaveral, FL 32920 PHONE# (321) 783-7931 FAX (321) 783-3S22 Items per your quote #2262-01-08, rev R17 i 001 Newtek Tricaster Pro Video Mixerwith streaming G editing capability 002 Acer 1733 Production Monitor 003 TBAR Switcher 004 VFI103420+Rack Rails Production Table with 12 space rack 005 Phonic SEp2C7 Powered Monitor Speakers 006 Sony EVIC70/W Ceiling Mountable PTZ Camera 007 Sony CP-I7V-D300 Camera Controller 008 Kramer VP-701XL Scan Converter 009 Kramer VM-3SxI S -Video DA 010 TC Electronic Finalizer Express Masters Audio 011 Furman M-8LX Power Conditioner 012 JVC GZ-HD40US HD Camcorder ***Continue to Next Page`'"• Page 1 of 1 (FRX)3?17833522 P 0021004 PURGHASE.4R .�R P,O, NUMBER P06038 P.O. DATE 11/03109 BUY Karen PaRRea U US UISITi0 N OU11 PURCMAaE oROEII NINIlBER MWT APPEAR oN ALL I NOICea, RACKWO LIST AND CORREa►OMMMCE. + Page 1 of 2 JSEND INVOICETO: Canaveral Port Authority Accounts Payable PO Box 267 Cape Canaveral, FL 32920 1 iEA 1 'EA 1 EA 1 EA 2 EA 1 EA 1 EA 1 EA 1 £A 1 EA 1 IEA 1 EA 7,355.40 7,355.40 110.00 110.00 972.62 972.62 538.65 ! 538.65 94.50 189.00 872.30 872.30 927.30 9207.30 665.00 665.00 125.00 125.00 1,028.75 1,028.75 82.50 82.50 610.001 610.00 PI, Batas Tax Exemption a 15.6012646223CA ( TOTAL By shipping the above goods, providing the above services or by scirnowledging recelpt of this order, vendor agrees to the terms and condttlons set forth on the reverse olds of this form. For questions about this order, contact the buyer listed above. AUTHORIZED SIGNATURE n http://192.168.1.25/scan/imagel .jpg?id=11 &type=4&size=l &fmt=2&time=1259008496966 11/23/2009 NOV-05-2009(THU) 09:41 CPA - Receiuing A00%`�y_ CANAVERAL PORT AUTHORITY P.O. Box 267 Cape Canaveral, FL 32820 CANAVERAL Phone (321) 783-7831 . Fax (321) 783-4317 rover �?"bm" TO: r IM Solutione Inc 2801 S Harbor City Blvd Melbourne, FL 32901 L PNONEN (321) 722-3522 FAX# (321) 722-5822 DELIVER a Canaveral Port Authority Central Receiving 445 Challenger Rd (Closed Noon to 1 PM) Cape Canaveral, FL 32.920 PHONE!( (321) 783-7831 FAX (321) 783-3522 1 013 (Audio Technica W88-24-830 Wireless Lapel Microphone for Camera System I 014 Manfrotto 501HOV,055X SK Production Camera Tripod with Professional Camera Head 015 Shipping ------------------------------ Fax PO to vendor CPA contact for this order is Rosalind Harve) ext 242 Page 1 of 1 (FRX)3217833522 P 003/004 I %DRPER P.O. NU P06038 O. 9 BUYERPagnan REQUIRIM DATE END-USFIR .- REQUISITION NO goggISu OUR PURCHASE ORDER NUMIM MUST APPEAR ON ALL nNOICES, PACKING 1 LIST AND CORRESPOND& CE. Page 2 of 2 Canaveral Port Authority Accounts Payable PO Box 261 Cape Canaveral, FL 32920 1 JEA ; 205.00 I 205.00 1 IEA I 500.00 1 500.00 402.61DOL 1 1.001 402.60 ph 784-7831 TAX 0.00 FL Salts Tax Exemption 0 08.4012446223C-9 TOTAL 14,S84.12 By shipping the above goods, providing the above services or by acknowledging receipt of this order, vandor agrees to the forma and conditions est todh on the reverse elle or this form. For questions about this order, contact the buyer listed above. AUTHORIZED SIGNATURE n AOMAOI http://192.168.1.251scanlimage l .jpg?id=l l &type=4&size=l &fmt=2&time=1259008613434 11/23/2009 NOV-06-2009(FRI) 09:46 CPA Receluing CANAVERAL PORT AUTHORITY P.O. Box 267 Cape Canaveral, FL 32920 CANAVERAL Phone (321) 783.7831 . Fall (321) 763-4317 PORT •UTP O ITY TO:FIM Solutions Inc 2801 S Harbor City Blvd Melbourne, FL 32901 L PHONE# (321) 722.3522 FAX# (321) 722-5822 Canaveral Port Authority Central Receiving 445 Challenger Rd (Closed Noon to i PM) Cape Canaveral, FL 32920 PHONE# (321) 703-1831 FAX (321) 783-3522 Page 1 of 1 (FAX)3217833522 P 002/003 I PURCHASE ORDER P.O. NUMi3 R P05761 TE 09129109 BUYER Karan Pappas REQUIRED END USER . coftnunicatio REQUISITION NQ RD6564 OUR PURCHASE ORDER NUMER MAT APPlAR ON ALL INVOICES, PACKING LIBT A ND CORRESPONDO CL Page 1 of 1 Canaveral Port Authority Accounts Payable PO Box 267 Cape Canaveral, FL 32920 Per quote attached: 001 video Installation Labor & Hardware 3,854.5 DOL 1.00 3,854.50 002 Audio Visual Systems Integration 2,200 DOL 1.00! 2,200.00 003 1 Year (20-hre) Block of Service Time 1,700 DOL 1.001 1,700.00 ------------------------------ Fax PO to vendor 1 J CPA contact ie Rosalind Harvey, ph 783-7631, ext 242 i TAX 0.00 i FL Sales Tex Exemption a t1401264e223C-9 j TOTAL I 7,754.50 By shipping the abOve goods, providing the above services or by acknowledging receipt of this order, vendor agrees to the temts and conditions set forth on the reverse slde of this form. For questions about this ardor, contact the buyer listed above. AUTHORIZED SIGNATURE http://192.168.1.25/scan/imagel .jpg?id=11 &type=4&size=l &fmt=2&time=1259008683919 11/23/2009 Page 1 of 1 NOV-06-2009(FRI) 09 47 CPR - P,ecelving (FRX)3217833522 P 003/003 CANAVERAL PORT AUTHORITY TERMS AND CONDITIONS TM foAowing Ions and condhioes are applicable to Mie Ordsr entered into by end WWeen the C@AaVVal Pon Authority (r@(srred to as Buyer) And Vendor (Warred to as Staffer). MODIFICATIONS No mooftetwx of thio oraar shall be binding upon Buyer urd*ss approved In %NOV by Buyer or authorized tepronalWye N Buyer. Ovandtles specified in the order cannot be changed without Miyor approval, Goods enfpped in sawss of quaMhy deolgnated nnay to returned at $ebr'e expanse ASSIONAWMI Any nelpmtant of this order, parlarmenon of work Maunder, M whois or M W. or ntonim due to became due hereuneer, shall be void unisss consented to by Buyer In wrldnp and Buyer shell have no obtigo0ons to any ase"* of Seder under bay sevignment not consented to in WrkYtg by swe'. TERMINATION Buyer fenrvos the right to terminate tits order in whbta or in put fat default if 9011er faAS to palam In Accordance Wl h arty of the requksmsrus d tits order. Airy such ta(ml1101fon Mill be whhout iso y Is, Buyer except rot comptsled Ilem s desvdr@d and ernpted by tha Buyer. F.O.B. In those coast when pias stated •r@ not F,O,B. dndnatlon. Satter U required to nrepsy ctorgel and Yat on Invoice C.O.D. No C.0.0 shipments wed be occoplod. TERMS By sampling IN% order, the Soler agrees Inst neyment terms shall he Net 30 deys uNess e(hehvin stated. Payment will be mode M accordance with BvWo poNd" end procedures. INVOICING Saler must render on original Involve in dupitesla to the finance Deparonent a6116 eblad on the front or Ihlo order. TAX Buyer is anompi from Federal and State taxes Jor tsrigeb personal property. San" doing buMn$se MIVt the Buyer may not be oaornpl from paying Nous tax to their suppliers for me"fe to Art"" conir@ottW ~torn with the &rya, nor anal any Beier be authorized to on the Buyer's Tax Exemption number In aoWrktg such malarlels ORDER NUMBER Order number must appear on an rnvoees, r)W*Ing 41100, acvpping notkee, InWgM bits and cvtrespondenw conosrnln0 Ih!N order COMPUANCE A. The Contractor shag above" and oarriply whin all Federal, Solo. local and muntolpal laws: ordinances rides and reptalltris Ihol Would apply to Fits otdarfoonlreel B. BONN eltatl Comply, whom applicable, *0 the provlslone 0*t forth by the 'Contract Work Hour@ and Safely Stondaros Act' (40 U.S.C. 527.330) as supplemented by U.6. Ocparlmenl of Labor (20 CRR Put 5), C. SONO? @Ates provide access, b pertinent records relative to orsarkonuau for a psdod of Rine (3) years after the lost roes" of MMOM N made under fink ordle" Uaot, whlduvoe Oaour@ last INSPECTION AN eommodilua delWvred on this order are subject to InsOsction upon reaelpo by a repr@sentalve of the Buyer. All #*jaded WMMO Ml*0 shot remain the prop" of the Setsr end WAN be returned of Seller's expant*. LITIGATION VENUE The penin waly* the privilege of von:ro and agree that of 0110000rt between them In the Date course shelf take place In Int 15' Ju*WI C'raut In and br breverd County, Florida, end mot all Itlgatlon betw@en them In the federal courts shall take plea M me U.S. 0lsl itt Court lin and for Wa Midole Dfetllct o(Ploo . PAYMENT CHANGES, P"rion(s tate aril be made to tit company and oddress se eo1 fenh on order unteae the B*ger nu rsgwsled a change Ihvrsto on ofRclef company t*derho W, algid by an suUtodzal after of the company and approved by an sulhorb ad Port Aytn" oiprbl. AN1i-DI$Cf NATION Sella dolnp bushes with Beyer are prohibited from dsotknkw*V agalrtal sty employee, /0pileent or Coon because of race. and. color, rational origin, sax or age, wtln reWd to, bed not bnatfd to. Ne iolowbW employee prafdkae, robs of pay at Atha companealen modtods and aalnetg Selection. UNIFORM COMMERCIAL CODE The Uniform Commercial Cods (Florida Statute$ Ch@VW 477) shall prevail as the boos for eontaoluel obrgatAons bebovsen Ste Saga end Buyer for any arms and eaMisit" mol spsbetcaay, Stated to ate order. LEGAL RISPONMIUTY By veeepting it* order, Seller understand@ and agrees that 0% gems coursed hack,, or sarvlees to be rendered. NW be nmtuhvUrreA Add at pwfwmod N Icmplanee wtlh applicable Federal, State, County and local laws. sWLO", ordirtaneN, rules and r@guleliorM. Loot of kncwWV by the Wot sn@ll In no way be a auto for ailq from responsi blNly LIABILITY•COPYRIGNflOATENTlTRA06MARK Ballets shall save and hold harmloea Guyer, No empkbyses and @puna from bbmy for rnfrktgem est of am Untied Sore patent trademark or eopyAgN for or on account of the use of say product sold to Buyer or used in the performme, or this order. INSURANCE H the $alar s required to go on port property io perform Wok or sery cell, the Saler @halt assume full responsibility and expense to obtain all necessary Insurance as required by the Port Atrihor*y. INDEMNIFICATION To the extent authorized by tow, Softer sheat lndemnky, seta *no hold nemntose Buyer, lis employees env aporia ngddast wry end eat dewhe, demote*, lsblhy end court swards Mduding cos". eo tomes and adorney lees Incurred on a ($suit of any act or omission by the S"er, or its emptopn, agent$ subcontracts or assignee pursuant to tin* arms M tAW order. OCCUPATION SAFETY AND HEALTH Sower compliance required under Chapter eat, Florida Statute*, shot any toxic Nubstence denvend as a pan of this order must be aeeawenlad by a Matorlal Safely Beta Sheol (MSBS). REPRESENTATIVES AA pates to the order agree tot the roprnentativn names hwtn are, in fact, bone fade and possead NN aha complete outharxy to bind smW pedles. Ray 71 WW http://l92.168.1.25/scan/image l .jpg?id=11 &type=4&size=l &fmt=2&time=1259008750513 11/23/2009 SOUMONS Client: Canaveral Port Authority Project Title: Production Camera System Equipment Current Date: 11/23/2009 Valid Through: 12/23/2009 Job Number: 2262-01-08 System Designer: JLN Revision: R17 Tax Rate: 00/0 Produclion Comm Sim 6quipn�eMt Production Ayer and Accessories Newtek 3 Input Video Mixer with Streaming and Tricaster Pro $ 7.355.40 1 $ 7,355.40 E Editing by Full ACER 17" SXGA Monitor 173B $ 110.00 1 $ 110.00 Newtek TBAR Switcher TCMVFULL $ 972.62 1 $ 972.62 VFI Small Production Table with 12 space rack 103420+haCK $ 538.65 1 $ 538.65 below Rails Phonic Powered Monitor Speakers SEp207 $ 94.50 2 $ 189.00 Subtotal $ 9165.67 Cameras, Interferes, Processi Sony Ceiling Mountable PTZ Camera (Exclusive EVID70/W $ 872.30 1 $ 872.30 Production Use) CPA Use Existing Camera For Second Producdon Feed $ - 1 $ - Sony Camera Controller CP -ITV -D300 $ 927.30 1 $ 927.30 Kramer Scan Converter (Allows CPA PC to be a VP -701 XL $ 665.00 1 $ 665.00 production source) Kramer S-Vdeo DA VM-3Sxl $ 125.00 1 $ 125.00 TC Electronic Masters Audio for a consistent level in Finalizer $ 1,028.75 1 $ 1,028.75 recordings and Broadcast Furman Power Conditioner M-8LX $ 82.50 1 $ 82.50 Subtotal 1 $ 3,700.85 Portable Production Accessories JVC HD Camcorder GZ-HD40US $ 610.00 1 $ 610.00 Audio Technica Systems Lapel Microphone for Camera W88-24-830 $ 205.00 1 $ 205.00 te Manfrotto Production Camera Tripod with Professional 501HDV,055X $ 1 $ 500.00 Camera Head BK Subtotal $ 1,315.00 111"otall tall Equipment $ 14,181.52 ax $ - Std i Subtotal $ 40260 Olaf $ 1 12 Comments All information and concepts contained herein are the sole property of IM Solutions and any use or dissemination thereof is strictly prohibited without the written permission of IM Solutions. Tax exempt certificate must be provided to receive tax exemption. IM Solutions, Inc. 2801 S. Harbor City Blvd., Melbourne, FL 32901 Ph:321-722-3522, Fax:321-722-5822, www.imAVL.com 1 OF 1 "~-�,17i28!08 WED 20:11 FAX 321 287 3253 4 DATE- July 26, 2006 Chrome Electric CHROME ELECTRIC, INC. PO BOX 2804--500 PARK AVENUE; TITUSVILLE, FL 32781-2804 PH: (321) 267 -0990 --FAX: (321) 267-3253 VENDOR IM SOLUTIONS, INC, ATTN.:BILL DAVIS PURCHASE ORDER PO NUMBER: 06 -022 -7 -DC THIS KOBER MUST APPEAR ON AL PACKAOft RT NS.PALUETZ. WJI0tCGS,ANDPACKIMdLISTS. CHROME ELECTRIC, INC. SHIP TO. C/O CANAVERAL SEAPORT CENTER 445 CHALLENGER BLVD. CAPE CANAVERAL FL. 32920 GOVT. JOB NO CONFIRMING: YES TERMS' NET 30 TAXABLE- YES DATE REQUIRED: HOLO FOR RELEASE Page 1 of 1 2002 GUANTI DESCRIPTION ROVIDE ONE LOT OF MATERIAL, DRAWINGS. PROGRAMMING, TESTING, AND LABOR REQUIRED FOR NSTALLATION OF THE AFOREMENTIONED, REQUIRED FOR A COMPLETE AND FUNCTIONING AUDIO VISUAL SYSTEM FOR THE ABOVE REFERENCED PROJECT, PER YOUR ATTACHED QUOTATION DATED 7-0-06. ALL MATERIAL AND SERVICES SHALL BE PROVIDED IN STRICT COMPLIANCE WITH THE PLANS AND SPECIFICATIONS FOR THE ABOVE REFERENCED PROJECT PROVIDE TEN SETS OF SUBMITTAL ATA FOR REVIEW, NO LATER THAN 8-4-06. HOLD ALL MATERIAL FOR RELEASE, PENDING THE i ETURN OF APPROVED SUBMITTALS. �ll Nw- NOTE; , 1. HOLD FOR RELEASE PENDING SUBMITTAL APPROVAL: LOT PRICE 2 SUBMIT TEN SETS OF DATA PER SPECIFICATIONS. TAX 3 FOLLOW THE FORMAT IN THE ATTACHED SUBMITTAL OUTLINE GUIDE. TOTAL 57411 67 3318 10 560.729 77 4 SUBMITTALS MUST BE AVAILABLE TO CHROME ELECTRIC FOR REVIEW BY 8-4-06. I d RETURN A COPY OF THIS PO ACKNOWLEDGING RECEIPT I -el ACCEPTANCE, 3 ORDER ENTRY. DAVPWACKISH, PURCHASING AGENT SUPPLIER SIGNATURE DATE GENERAL CONNTIONS I. TO INSURE PROWT PAYMEIIT. INVOKE MUST COAREMNO WITH PRICES ON THIS ORDER. 2. WE MALL NOT BE AEBPONSIBLE FOR 00006 DELIVERED OH WORK DONE FOR OUR ACCOUNT WHOUT OUR KORMAL AND APPROVED WRIT, FN QADEQ 3. MATERIAL ON TIh4 040" I$ FUKCHAM FRSIOHT ►REMID ANO ALLOWED F.O Y DESTINATION. UNLESS OTIICRWISE NOTED 4. ALL MATERIAL SHINED AFTER THE 26TH OF THE MONTH MUST BE BILLED A6 OF THE 13T OF THE FOLLOWING MONTH S. BUYER HEREBY IWSTE ACCEPTANCE OF THIS PURCHASE ORDER TO Ti* TEAMS HEREOF. INCLUDING THOSE CET FORTH IN THE BODY OF THE OADEA AND THE ATTACHMENTS AND SPNCP7CATIONB INCORPORATED HEREIN EY REFERENCE- ANY ACKNOWLEDOMFNT HEREOF SHALL p6 DEEMED AN ACCEPTANCE OF THE7E TERMS UPON ITS RECEIPT BY BUYER AND ANY OTHER TERMS PROPOSED BY SELLER SWILL NOT BE MINDING UPON BUYER UNLESS ACCEPTED W WAMNO. 0PRICES FIRM AND NOT SUBJECT TO INCREASE, 7. THE EQUAL l4NLOYNIENT OPPORTUNITY CLAUSES IN SECTION 202 PARAGRAPH I THROLGH T OF EXECUTIVE ORDE17 11246 A6 AMENDED, At, D WT49 CLAUSES AV 66CTION SOL4-CFR60 25D A 'NO 40241CRFWN "RELATIVE TO EQUAL OPPORTUNITY AND THE W-LEMEIITING OF THE RULES AND REGULATIONS OF THE OF lice OF THE FEDERAL CONTRACT COMPUANCE APE :ORPORATED 0406114 BY SPECIFIC REFERENCE http://l92.168.1.25/scan/image l .jpg?id=11 &type=4&size=l &fmt=2&time=1259008340497 11/23/2009 SOLUTIONS Client: Canaveral Port Authority Project Title: AV Boardroom System Tax Rate 6% Image Media Solutions 2801 S. Harbor City Blvd. Melbourne, FL 32901 Ph:321-722-3522 Fax:321-722-5822 Page 1 Audio Electrovoice Evid Ceiling Speakers c8.2 $ 110.70 4 Phonic 70v or 4ohm Amplifier (400wpc) Icon700 $ 337.50 1 Audio Technica Cardioid Boardroom Microphone U857QL $ 202.50 12 Shure Handheld Microphone SM -58 $ 128.25 1 Lectrosonics Automix/DSP Processor DM1612 $ 2,733.75 1 Lectrosonics Audio Conferencing Processor DMTH4 $ 1,530.90 1 M -Audio Handheld Recorder + Card Microtrak 24/96 $ 506.25 1 Kramer Multimedia Press Box (XLR) VM1110xi $ 490.05 1 Cabling and Connectors $ 675.00 1 Audio Wall Plates $ 270.00 1 Shipping $ 220.00 1 Audio Labor (2 days x 2 people) $ 600.00 4 Video Viewsonic Widescreen Monitor with Audio VA1912wb $ 300.00 9 Chief Flat Panel Stands FSBO18 $ 90.00 9 Kramer Video Scaler VP719XL $ 1,035.45 2 Kramer VGA Distribution Amplifier VP200XL $ 135.00 1 Kramer VGA Distribution Amplifier VP8 $ 441.45 1 Sampo 42" LCD Display LME42x8 $ 3,000.00 3 Chief LCD Mounting Hardware PCS2200 $ 282.56 3 Chief Upper CeNing Bracket CMA115 $ 46.31 3 Chief 1.5" adjustable Pole Mount CMA -0305 $ 121.91 3 Elmo PTZ Camera PTC -110R $ 1,026.00 1 Cabling and Connectors $ 2,025.00 1 Video Wall Plates $ 270.00 1 Shipping $ 1,350.00 1 Video Labor (2 days x 2 people) $ 600.00 4 Image Media Solutions 2801 S. Harbor City Blvd. Melbourne, FL 32901 Ph:321-722-3522 Fax:321-722-5822 Page 1 Image Media Solutions 2801 S. Harbor City Blvd. Melbourne, FL 32901 Ph:321-722-3522 Fax:321-722-5822 Page 2 Control Crestron Control Processor Pro2 $ 2,430.00 1 Crestron Dual Input Ethernet Card C2enet2 $ 877.50 1 Crestron 8 Button Keypad CNXBBA $ 202.50 1 Crestron 6" Control Display TPS3000 $ 1,755.00 1 Crestron 75 watt Power Supply CN-PWS75 $ 303.75 1 Netgear Wired Network Router 8 port FVS318 $ 202.50 1 Cabling and Connectors $ 270.00 1 Control Wall Plates $ 135.00 1 Shipping $ 135.00 1 AV Programming (4 days x 1 people) $ 1,400.00 4 Control Labor (2 days x 2 people) $ 600.00 4 Racks and Furittme $ 4,838.60 Mediatech 36" Lectern with flat work surface and Doc Camera MT100-Flat top Draw and rack rails. Includes cooling fan and power conditioning strip. Owner to select finish. 1 Panasonic VCR/DVD Player combo PV-D4754S $ 202.50 1 Middle Atlantic 21 U Rack w/casters ERK2120 $ 523.48 1 Furman Power Conditioner P8PROII $ 245.70 1 Misc Cables $ 540.00 1 Shipping $ 405.00 1 Video Labor (1 days x 1 people) $ 600.00 1 Total Subtotal $ 57,411.67 Tax $ 3,318.10 Total $ 60,729.77 Image Media Solutions 2801 S. Harbor City Blvd. Melbourne, FL 32901 Ph:321-722-3522 Fax:321-722-5822 Page 2 City of Cape Canaveral City Council Agenda Form City Council Meting Date: 12/01/2009 Item No. Subject: Action Tracking solutions for City Council and Staff. Department: Administrative Summary: Staff has reviewed several options and has formulated a memo outlining their work. There are a wide range of solutions available and the costs vary considerably. The recommendation is to use the E -Z Track system for a six month trial. Requested Council Action: Support E -Z Track six month trial recommendation. Financial Impact: If the E -Z track system is used there is no additional fiscal impact. However, if another alternative is chosen, there will be a need for a budget amendment to implement the Council's direction. Attachments: Memo from Ms. Apperson and Ms. McIntire Submitting Department Head: N/A Date: Approved by City Manager: Date: 111/ay1105 City Council Action: [ ] Approved a ecommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain Memo TO: BENNETT BOUCHER, CITY MANAGER From: ANGIE APPERSON, CITY CLERK AND KIM MC INTIRE, PURCHASING AGENT Date: November 23, 2009 Re: CITY COUNCIL ACTION TRACKING RECOMMENDATION Staff evaluated the following (3) web -based action tracking software solutions: GovQA KEY POINTS: Service Center: • Routes requests, notifies staff and escalates time sensitive issues • Property address validation/mapping Information Center: • Auto -answer questions while growing a dynamic knowledgebase of answers • Document download Communication Center: • E-mail campaigns, online and printed surveys, events calendar Additional Features: • Unlimited users • Citizen landing page and staff portal • Full reporting • Service upgrades • Total ownership of data • Staff Intranet 1 PRICING: Proposed Modules: Implementation and Training: ISSUE TRAK KEY POINTS: $ 395/Month/$4,740/Year $3,000 (One Time Fee) $7,740 (Year One) Help Desk Software: • Tracks, assigns, manages and reports on IT issues, projects, assets, tasks Customer Support Software: • Assigns request • Creates reports • Offers 24/7 support Issue Tracking Software • Simplifies issue tracking • Assigns new issues • Searches past issues PRICING: Monthly Fee: Site Set -Up Fee: Implementation and Training Local Government Discount $2,400/Month (based on 20 users)/$28,800/Year $ 500 (One Time Fee) $ 550 900 (onetime offer) 28 950 (Year One) TRACK WISE KEY POINTS: Action Manager: • Logs, manages, queries and reports on action items • Accessibility via a centralized database 0 Page 2 Global View of Action Items: • Captures action, description, date opened, date due, assigned person(s)/department(s) justification, cost, time and other information Workflow Tools: • Ensures completion of progressing an item along a pre -determined workflow path PRICING: Base Price: $ 50,000 Action Tracking Module: $70,000 $120,000 "System is not modular, the entire system must be purchased and installed on the City's servers The City has been utilizing the league's Better Place software program at a cost of $684/year for citizen/employee/council requests/complaints. Unfortunately, this program does not have the Action Tracking functionality. The City started utilizing the software program Trak EZ when the solid waste contract was awarded to Waste Pro (the monthly cost is deducted from their monthly invoice). This program can be manipulated to track council action items. It does not have all the "bells and whistles"; however, there is no fiscal impact to the City. Staff Recommendation: Due to the high cost of the above solutions combined with the current economic climate, we recommend that the City "test drive" the Trak EZ software for a period of six (6) months and then re- evaluate. /kmm Attachments 0 Page 3 GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, IL 60045 • www.govga.com • 630-985-1300 October 23, 2009 GovQA Action Center - Price Proposal Our GovQA team is pleased to provide the following proposal to the City of Cape Canaveral, FL. The GovQA platform employs the latest in technology concepts and is already servicing hundreds of cities and counties around the country ranging in size from 5,000 citizens to over several million citizens. This pricing proposal details the price and functionality for our web -hosted services, implementation, and training. It also includes our drafted one-page contract with our Pricing Schedule. Please review this proposal and do not hesitate to contact me at 630-985-1300x 228or by email at epeterson@govga.com if you have any questions. We look forward to potentially assisting you. Ed Peterson, Account Executive, GovQA Key Points & Benefits ✓ .We centralize and handle all citizen communication with the City or County: o Phone attendants or Staff use our service to centrally manage all citizen interaction with less resources o Citizens access the same data 24/7, through our Citizen Portal, that will enhance your website o We also capture and process all citizen emails ✓ Our Action Center handles: o Service: to route requests, notify staff, and escalate time sensitive issues o Information: to auto -answer questions while growing a Dynamic Knowledgebase of answers o Communication: to offer surveys, calendars, document libraries, and email campaigns With optional Enhancements Like: o Payments: to process multiple payments on your site with payment histories and status o Employee Intranet: to allow staff to communicate Q&A and requests with each other ✓ Our monthly fee includes: o Unlimited seats and departments o An easy-to-use citizen portal that looks like and enhances your website o Full Reporting to provide all the options of standard, custom or scheduled reporting o All ongoing service upgrades to ensure continual service improvement and support o Total ownership of all your data with access to the data at any time GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems. GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide. 11/9/2009 1 of GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, IL 60045 • www.govga.com • 630-985-1300 The GovQA Action Center Price Proposal: Software Services Proposed Modules.............................................$395 (Per Month) Pricing Valid until 12/31/2009 • Service Center o Service Request: Allows all City Staff to manage unlimited incoming citizen requests, whether received over the phone or at a departmental help desk. GovQA also provides online access capabilities for increased citizen interaction and tracking. Each request is set up with your specified workflow rules, escalation rules, and auto -routing capabilities to control and manage the request through to completion. o Property Address Validation/Mapping: Allows for address tracking and mapping using Google or Yahoo Maps. Various levels of helpful information can be tied to an address as well. Common examples include voting location, garbage day, district or ward, bus route, school district, and other helpful information. Departmental Staff are able to merge this data into work orders or quickly access this location based information. GIS integration is available. • Information Center o Dynamic Knowledgebase: To provide FAQ support and enable 24/7 web -self service capabilities. The Knowledgebase and can also be quickly and easily used by Call Center Staff for all phone and walk-in question management. The GovQA knowledgebase collects, answers, and provides key staff with the ability to add new information, which can be used to service other citizens, staff members or trainees. Answered questions can be "Copied" to the public or private Knowledgebase for future viewing purposes. o Auto -Answer Capability: Filters up to 60% of all incoming web -based questions. If the citizen is not able to find their answer within the knowledgebase or anywhere on the website, GovQA will attempt to "Auto -Answer" the incoming questions using the information in the Knowledgebase. This reduces several redundant phone calls and emails while delivering a consistent answer. o Document Download- Provides Staff or online citizens the ability to retrieve all available documents, saving paper, printing, and mail costs. • Communication Center: (Optional Enhancement: 'Now included in monthly fee) o E -News Message Center- Allows the staff or online citizens to opt -in and opt -out of unlimited newsletters, alerts, and other various email campaigns. (Parks and Recreation, Mayor, Economic Development). o Online and Printed Surveys -Allows for the creation of unlimited online surveys complete with all reporting, management, and presentation tools. o Events Calendar- Allows citizens and staff to view a schedule of events for the current month and for any number of future months. Multiple calendars can be supported through various categories. GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems. GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide. 11/9/2009 2 of 6 GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, IL 60045 • www.povga.com • 630-985-1300 The GovQA Action Center (Price Proposal: Software Services Continued) • Other Features Included with All Software Services o Unlimited Seats— Avoids high usage fees and allows for enterprise -wide usage and future growth. o GovQA Citizen Landing Page and Staff Portal - Allows both citizens and Staff to have a personal login, where they can monitor and communicate on all issues they may have in GovQA. o Full Reporting - Allows the staff the choice to run reports on any data captured in each module. We offer 30 standard reports, full custom reporting and scheduled reporting that can be used for analytics on all activity supporting citizens. o Service Upgrades - Keeps the system fully up to date by providing ongoing enhancements. o Total Ownership of Data — Ensures ownership of data resides with the city or county; provides security levels around the data; and gives access to any and all data from the system at any time. • Payment Center (Optional Enhancement: not included in price and recommended in Phase 2 of GovQA implementation) o Multiple Payment Types- Allows citizens to make many payments (utility bills, parking tickets, parking permits, etc.) from a single website location that has the look and feel of the website. o Data Collection- Gathers any non-financial data collected to be captured on the website and automatically delivers it to the city or county - or provides the tools to report on it. o Payment History -Allows citizens to view the history of payments made through the website. o Presentment Data- Presents payment data to citizens so that they know what to pay. • Staff Intranet (Optional Enhancement: ***Now Included in monthly fee) o Staff Intranet Service Center- Allows the Staff to have their own Service Center to be used internally for all internal only requests and questions for staff -to -staff communication and requests. o Staff Intranet Information Center- Allows the Staff to have their own Information Center to be used internally. o Staff Portal and Login- Allows Staff to view status of their IT helpdesk requests, building maintenance, and HR Requests for service and for information similar to that described for a citizen. GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems. GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide. 11/9/2009 3 of6 GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, 1L 60045 • www.govga.com • 630-985-1300 The GovQA Action Center Price Proposal: Implementation Services GovQA Implementation and Training.............................$3,000 (One Time Fee) Pricing Valid until 12/31/2009 • System Installation- We will allocate disk space on our servers, which are housed in multiple Secure Tier3+ Internet Data Centers. We will also allocate the bandwidth for connectivity, and load our software for use by the City or County and its Citizens. • GovQA Branding- We will adopt the complete look and feel of your website and incorporate it throughout our software. The citizens will have a consistent and seamless Citizen Action Center, which will promote future usage and overall security and confidence in using their new enhanced functionality. • Customization of Landing Page- We will tailor the icons, categories, headings, and functions for all of the modules provided to your citizens. This landing page utilizes friendly icons and helper text, making it easy for the citizens to navigate and understand their self-service capabilities. • Complete System Training- We will provide complete training on the use of the system and how to expand it, as well as access to all of the decision support tools for management. • Full Support and Service for All Key Users- We will provide full training and ongoing support for GovQA and all future upgrades. We will also provide an Implementation Coordinator and Customer Service Specialist for all key users. This pricing is valid until 12/31/2009 GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems. GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide. 11/9/2009 4 of 6 Help Desk Software, Customer Service and Support Software Page 1 of 1 Help Desk Software, Customer Service Support Software, Issue Tracking Software Contact Support Contact Sales CEO 8log Solutions Customers Support Evaluate About Us Product Demo "IssueTrak is very simple. It helps me stay organized •- • and I can respond quickly to common issues by quickly looking up previously documented solutions.0 Y n aA4 ... r.. Whittaket Control IssueTrak's help desk software, customer support software and issue tracking software solutions allow you to easily track issues and support requests across your organization. Whether you are running a service desk, tracking business issues or need to optimize your daily workflow, IssueTrak's web -based solutions will increase your productivity and efficiency. Best of all, IssueTrak is simple and easy to use. HeID Desk Software Help desk software allows your customer service desk to run efficiently, resulting in faster incident resolution, controlled costs and increased overall customer satisfaction. Do people stop you in the hall to request support? Do you track help desk requests with sticky notes? Streamline your IT service desk with IssueTrak's help desk software. easily track IT requests create and run reports streamline your service desk Learn more about IssueTrak's help desk software Customer Service Software Customer support software will help you to increase customer satisfaction while reducing your customer support costs. Are your customer service levels falling? Losing track of customer support requests? Offer support to multiple organizations and people around the world, around the clock with IssueTrak's customer support software. automatically assign requests create your own reports offer 24/7 support Learn more about IssueTrak's customer support software Issue Tracking Software Issue tracking software will increase your organizations' productivity and simplify ticket tracking whether you are part of a small team or a large organization. Keep track of various types of issues and resolve them quickly with IssueTrak's issue tracking software. simplify issue tracking easily assign new issues search past issues Learn more about IssueTrak's issue tracking software Customers Inline inline IssueTrak Video IssueTrak What is IssueTrak? IssueTrak News IssueTrak 9.0 Expands Beyond Help Desk to Track Issues Throughout the Organization read more... Case Studies IssueTrak Meets Help Desk Management and ITIL Compliance Needs. Help Desk Software I Customer Support Software I Issue Tracking Software I Site Map I Privacy Policy I Industry Partners 1, 2, 3, 4 All Rights Reserved Copyright © 2009 IssueTrak, Inc. 1 1-866-477-8387 1 info@issuetrak.com http://www.issuetrak.com/ 11/23/2009 SHIP TO City of Cape Canaveral PO Box 326 105 Polk Avenue Cape Canaveral, FL 32920-0326 USA Kim M. McIntire (321) 868-1230 mcintire-cape@cfl.rr.com INVOICE TO City of Cape Canaveral PO Box 326 105 Polk Avenue Cape Canaveral, FL 32920-0326 USA Kim M. McIntire (321) 868-1230 mcintire-cape@cfl.rr.com ITEM DESCRIPTION QTY HOST -LIC Monthly Fee - Hosted IssueTrak License: Hosting application 20 based on number of Advanced (Technical) logins. Includes support, hardware, SQL licenses, redundant connections, data backups, routine maintenance, emergency power, and other infrastructure. HOST-IEM Monthly Fee - Hosted Inbound Email Module: Converts incoming emails into issues within IssueTrak infrastructure. Creates audit trail for all subsequent email correspondence in issue record. HOST -SET One -Time Hosted Site Set-up Fee - Establishment of IssueTrak 1 site, including database, web server and all applicable add- ons. Unlimited technical support via web, email and phone included. Also includes all software updates, patches and major releases. IssueTrak DATE CLIENT ID QUOTE ID TERMS SALE TYPE SALES ENGINEER UNIT PRICE $120.00 $500.00 11/12/2009 29407 49725 Net 30 New Sale Kim EXT PRICE $2,400.00 INCLUDED $500.00 Please confirm your IssueTrak site name. Standard format: http://yourcompany.issuetrak.com We'll need to know the exact text you'd like to appear in place of the 'yourcompany' portion in the example above. http:// issuetrak.com JUMPSTART Professional Services - JumpStart program: Up to 4 hours of 1 $550.00 $550.00 configuration and implementation training for IssueTrak and any purchased add-on modules. Valid for 1 year from purchase date. DISC State/local government Incentive Discount - for orders receivec 1 ($900.00) ($900.00) on or before 11/30/2009. ** Orders can be placed by faxing signed quote or PO to 757-213-1333 or emailing to info@issuetrak.com. Each department would pay $75.00 per LU per month ** Quote is valid through 11/30/2009 ** One time set up fee: $500 JumpStart: $550 Monthly hosting f $1500 ($75 per mo per LU) TOTAL $2,550.00 To process this quote: 1) Select payment type, 2) Sign quote and 3) Remit via fax to 757-213-1333 or via email to Info@lssuetrak.com. Software will be shipped electronically within one business day. Invoice PO issued/PO in process Credit Card CARDHOLDER ACCOUNT NUMBER EXP DATE IssueTrak, Inc. 249 Central Park Avenue Virginia Beach VA 23462 Phone 1-866-ISSUETRAK (866-477-8387) Fax 757-213-1333 R1 PURCHASE APPROVAL SIGNATURE TITLE DATE "Please note: Quotes do not contain any terms and/or conditions not expressly stated therein No modification, waiver, or amendment will be effective unless made in writing signed by both parties." IssueTrak, Inc. 249 Central Park Avenue Virginia Beach VA 23462 Phone 1-866-ISSUETRAK (866-477-8387) Fax 757-213-1333 Organizations spend a considerable amount of time and effort attending meetings, making decisions, planning tasks and assigning action items. The most common means to enforce progress and completion are using combinations of documents, spreadsheets, and email messages. These "conventional" methods are inefficient, costly, and do not provide a controlled means of tracking and monitoring progress to ensure commitments are achieved in a timely manner. TrackWise Action Manager The TrackWise Action Manager is an enterprise web -based tracking software application used to electronically log, manage, query and report on action items of all types. TrackWise Action Manager ensures action items are accessible via a single centralized database enabling organizations to increase efficiency and achieve results by improving visibility, automating workflow, applying business rules, and facilitating trending and reporting. TrackWise Action Manager is ready to use out -of -the box. It supports Windows° authentication, translation to any language, and is fully configurable to support an organization's specific requirements. Create a Global View of Action Items Action items are logged and updated using a friendly data entry form that captures all required information including action description, date opened, date due, assigned person(s) and department, justification, cost, time and other information. Optionally, the administrator may create additional user -defined fields to ensure all required information is captured. The TrackWise audit trail feature ensures changes to key data are captured and are available for review. Ensure Progress and Completion TrackWise workflow tools enforce action completion by progressing an item along a pre -determined workflow path. The workflow process is pre -configured based on best practices, however, is fully configurable to meet organizational or department -specific needs. Electronic signatures may be enabled for additional security. �r.mrrae..e. . • a ' r,�..n. �..�.n.�.,�-. �.o. • u sp,�,snum. Dashboards provide users with real-time access to critical action item status and worklist assignments and integrate seamlessly with TrackWise reporting tools. Automate Escalation and Enforcement of Business Rules The TrackWise Coordinator® 24/7 Business Rules engine monitors key milestone dates to ensure progress is made. For example, the TrackWise Coordinator will notify the owner and the originator three days from the deadline of an action item, and then notify the manager of the assignee two days after the item was due. Escalation continues based on pre -defined business rules with conditional logic. Rules may be changed based on risk level, priority or any other criteria. Monitor Progress with Management Dashboards and Reports Easy-to-use search tools provide the ability to retrieve valuable information based on security levels established in the user profile. TrackWise query tools are directly integrated with built- in reporting functionality, powered by Crystal Reports®. Over 20 pre -configured reports provide quality information necessary to make confident decisions. All report formats may be previewed on-screen before printing. Reports may also be emailed in PDF format to select distribution lists based on a pre -determined schedule. TrackWise Dashboards enable users to instantly identify the highest priority items based on pre -determined thresholds and take action. Dashboards integrate seamlessly with the ad hoc search and integrated reporting tools. Dashboards are established for each user role and can also be personalized by each user. Best Practices and Implementation Assistance Sparta Systems has years of experience helping companies design systems that enable them to better manage their business. Sparta works closely with its customers to implement best practices in action item management and can provide all services necessary to assist with your company's implementation. Corporate Office Holmdel Corporate Plaza 2137 Highway 35 Holmdel, NJ 07733 Toll Free: (888) 261-5948 Phone: +1 (732) 203-0400 Fax: +1 (732) 203-0375 info@spartasystems.com European Office 1 Hachoshlim St. Herzliya, Israel, 46724 Phone: +972-9-97o-6000 Fax: +972-9-970-6041 europe-info@spartasystems.com Asian Office 503 Silvercord Tower 2 30 Canton Road, TST Hong Kong Tel : +852 2376 9345 Fax : +852 3013 8170 Sparta Systems About Sparta Systems: Founded in 1994, Sparta Systems, Inc. is the industry leader for Enterprise Quality Management Solutions. Its product, TrackWise®, is used by Global 500 companies around the world to ensure compliance, improve control, reduce risk, and lower costs by consoli- dating issues and actions, automating workflow, and facilitating trending and reporting. Additional information about Sparta Systems and TrackWise can be found at www.spartasystems.com rage i of 2 Kim McIntire From: Rebeccah Coleman [Rebeccah.Coleman@sparta-systems.com] Sent: Tuesday, October 13, 2009 1:13 PM To: Kim McIntire Subject: RE: Your Web Inquiry Attachments: TW_holistic_EQMS.pdf; Action Manager.pdf Hello Kim, Hope you had a nice vacation. TrackWise is an enterprise quality management system used primarily by large pharmaceutical, biotech and med device companies. The base price is approximately $50,000 without implementation costs. You are looking at a minimum cost of $120,000 for action item tracking. There are probably less expensive systems out there if you are only going to use the system for action item tracking. Our system is not modular so you buy the entire system and install on your own servers. If you have any other questions, please let me know. Thank you, Rebeccah Coleman Outbound Marketing Representative P: (404) 881-6105 Sparta Systems, Inc. Makers of Track Wise k Enterprise Quality Management Solutions www.sparta-systems.com From: Kim McIntire [mailto:mcintire-cape@cfl.rr.com] Sent: Tuesday, October 13, 2009 1:05 PM To: Rebeccah Coleman Subject: RE: Your Web Inquiry Hi, Rebeccah, Just returned from a one week's vacation; hence, the delay in responding to you. I'm gathering information for the city manager to present to City Council. At this point in time, we do not know the amount of $ that council would approve. However, I would certainly appreciate receiving additional information so that they can see what the City would be getting for $50,000. Thank you for your kind assistance. Kim M. McIntire Executive Assistant to City Manager City of Cape Canaveral 105 Polk Ave Cape Canaveral, Fl. 32920 Phone 321-868-1230 Fax 321-868-1224 mcintire-cape@cfl. rr.com www.cityofcapecanaveral.org Please consider the environment before printing this e-mail 10/13/2009 City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 12-01-2009 Item No. 17 Subject: Discussion: Review of City Organization Memberships Department: Legislative Summary: Councilmember Shannon Roberts is requesting a review of our memberships and what we would like to retain, eliminate, or add. Requested Council Action: Review and provide direction to staff. Financial Impact: To be determined. Attachments: ❑ Supporting Documents Reviewed Listing of memberships by department Submitting Department Head: Date: Approved by City Manager: Date: City Council Action: [ ] Approved as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain cape-nt\kim\mydocuments\admin\council\meeting\2009\12-01-09\memberships.doc Bennett Boucher From: C. Shannon Roberts [csroberts@cfl.rr.com] Sent: Tuesday, November 10, 2009 9:32 AM To: Bennett Boucher Cc: Angela Apperson; bowers-cape@cfl.rr.com Subject: City Organization Memberships Bennett, Good morning! Would it be possible to review the City's organization memberships; the costs of each; and, those organizational memberships you recommend we retain, eliminate, or add at the next Council meeting? Thanks so much! 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