HomeMy WebLinkAboutPacket 12-15-2009 RegularCity of Cape Canaveral
Y COUNCIL REGULAR MEETING
CITY HALL ANNEX
ilk Avenue, Cape Canaveral, Florida
TUESDAY
December 15, 2009
7:00 PM
AGENDA
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATION:
7.00 p.m. — 7:95 p.m.
Tourism Industry Update — Rob Varley
REPORTS:
7.15 p.m. — 7:45 p.m.
City Manager
Staff
Business & Cultural Development Board Report
AUDIENCE TO BE HEARD:
7:45 p.m. — 8.05 p.m.
Comments to be heard on items that do not appear on the agenda of this meeting.
Citizens will limit their comments to five 5 minutes. The City Council will not take
any action under the "Audience To Be Heard" section of the agenda. The Council may
schedule such items as regular agenda items and act upon them in the future.
105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 Fax: (321) 868-1248
www.cityofcapecanaveral.org • email: ccapecanaveral@cfl.rr.com
City of Cape Canaveral, Florida
December 15, 2009
Page 2 of 3
OLD BUSINESS:
CONSIDERATION:
8:05 p.m. — 8:95 p.m.
Action Tracking Solutions.
DISCUSSION:
8:95 p.m. — 8:30 p.m.
2. Review of City Organization Memberships.
NEW BUSINESS:
CONSENT AGENDA:
8:30 p.m. — 8:35 p.m.
3. Approve City Council Regular Meeting Minutes of September 15, 2009.
4. Approve Resolution No. 2009-48, opposing a bill to allow the Governor and
Cabinet to allow for offshore drilling in the State of Florida.
5. Approve Resolution No. 2009-47, reappointing a Regular Member to the
Construction Board of Adjustment and Appeals in accordance with the Standard
building Code; providing for an effective date.
6. Approve renewal of Inmate Labor Contract with the Florida Department of
Corrections.
ORDINANCE: Second Public Hearing:
8:35 p.m. — 8.40 p.m.
7. Motion to Approve: Ordinance No. 13-2009, revising the Underground Utilities
Ordinance, Ch. 110 Zoning.
ORDINANCES: First Public Hearings:
8:40 p.m. — 8:50 p.m.
8. Motion to Approve: Ordinance No. 14-2009, amending Section 74-57 to impose a
surcharge on all parking fines incurred in the City for the sole purpose of funding
School Crossing Guard Programs; Establishing; establishing the "Cape Canaveral
School Crossing Guard Fund;" providing that proceeds may be reserved for start-
up and ongoing administrative costs; providing for the repeal of prior inconsistent
ordinances and resolutions; incorporation into the Code; severability and an
effective date.
City of Cape Canaveral, Florida
December 15, 2009
Page 3of3
CONSIDERATION:
8:50p. m. —9:00 p.m.
9. Consider appointing Mr. Harry Pearson as the City's representative to the Space
Coast TPO, Citizen's Advisory Committee.
DISCUSSION:
9:00 p.m. — 9:20 p.m,
10. Possible revisions to Chapter 82-221, to adopt the 2009 edition of the
International Property Maintenance Code.
11. Establish a meeting date and time for
a. Discussion and prioritization of the City Manager Evaluation Action Items.
b. City Council Workshop to establish the 2010111 Goals.
G. Ridgewood Avenue Improvements Project Bid Options and other
necessary decisions.
d. Presentation and Discussion of the Video History Project.
REPORTS:
9:20 p.m. — 10:00 p.m.
12. Council.
ADJOURNMENT:
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides
to appeal any decision made by the City Council with respect to any matter considered at this meeting, that
person will need a record of the proceedings, and for such purpose that person may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which
the appeal is to be based. This notice does not constitute consent by the City for the introduction or
admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or
appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of
these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting.
r :OTO-
0"lando's
*
Closest Bsac1165
VALUE OF TOURISM
Pre S e n4et� , a /i
A total of 2.2 million overnight and an additional 2,602,000 daytime tourists visited the Space
Coast last year.
Special purpose "Day Visitors" to the Kennedy Space Center and the Cruise Port generate
2,650,000 visitors annually.
28,000 Seasonal Visitors stay in the County each year and generate $82 million in direct
spending.
The total impact of tourism on the Brevard County economy was $2.0 billion annually.
Direct Visitor spending is 1.1 billion annually.
Nearly 25,200 Brevard County residents were directly employed in tourism last year.
Directly, or indirectly, tourism accounted for approximately 34,650 jobs and more than
$378,000,000 in wages for Brevard County last year.
SOURCE; Brevard County Tourist Development Council
Space Coast Office of Tourism
430 Brevard Ave. • Suite #150 • CocoaVillage, Fl- 32922 • Phone: 321.433.4470 • Fax: 321.433.4476 • 877.57.BEACH
www.space-coast.com
The mission of the Tourist Development Council is to promote the growth, development and
quality of tourism in the county; to encourage participation by both visitors and residents in
tourism related activities; and to act as the primary body to determine the direction, goals and
policy for use of the tourism tax.
Tourism is Florida's number one industry, providing both jobs and new revenue for the state's
economy. While providing service and information to visitors, Brevard's tourism industry,
through its related programs, enhances local infrastructure by providing funding for capital
facilities and beach improvements, as well as information on arts and cultural activities.
The TDC has established a variety of programs that reflect the best that Brevard County has
to offer in tourism development. These programs are created by the volunteers and the
professional staff. The volunteers include not only the TDC members, but also the members of
the f ive standing committees that have been created by the TDC. These committees are:
Marketing (an advertising agency and a public relations firm are retained by the TDC); Film
Commission; Sports Commission (the TDC contracts with Rusty Buchanan, Buchanan Company);
Capital Facilities; Cultural Arts (the Brevard Cultural Alliance was selected by the TDC to
serve as the advisory committee); and Beach Improvement. �m
Summary of tax collections:
su
Q/
FY 86/87
$ 938, 803.00
FY 98/99
4, 809, 584.66
FY 87/88
1,258,096.00
FY 99/00
5,100,014.79
FY 88/89
1,613,415.00*
FY 00/01
5,356,863.10
FY 89/90
2,434,801.53
FY 01/02
5,139,483.46
FY 90/91
2,468,330.43
FY 02/03
5,315,764.50
FY 91/92
2, 657, 718.89
FY 03/04
5, 920, 058.47
FY 92/93
2,510,365.11
FY 04/05
7,116,485.78***
FY 93/94
3,164,819.51**
FY 05/06
8,302,795.05****
FY 94/95
3,562,633.47
FY 06/07
8,523,591.13
FY 95/96
3,769,928.80
FY 07/08
8,342,189.42
FY 96/97
4,263,299.89
FY 97/98 4, 394, 299.28
* 3RD Cent added December 1989 ** 4'11 Cent added March 1994
**** 5th Cent added July 2005
Brevard County Tourist Development Council
Allocation of Local Option Tourist Development Tax Collection
The Local Option Tourism Development Tax was initially authorized by the Florida Legislature in 1977 and has subsequently
been amended many times. Details of the tax and the authorized uses or revenues are outlined in Florida Statues, Chapter
125.0104.
Brevard County's implementation of the initial 2 cent tax is outlined in County Ordinance 86-25. A third cent was added by
Ordinance 88-18, and authorized uses for that third cant were changed twice as outlined in Ordinance 89-38E and later in
Ordinance 90-17.
The following represents the budget allocations based on the original 2% tax, followed by the allocations for the additional 1%
tax as per Brevard County Ordinances. An amount not to exceed 10% of the previous year's tax collections is deducted for
administration of the tourist development program. The balance is allocated according to the percentages below:
Initial 2% tax: (December 1986)
(a) 45% to advertise and promote tourism to Brevard County.
(b) 35% to finance improvement, maintenance, renourishment, and erosion control for Brevard County's Beaches.
(c) 7.5% for construction, enlargement, and maintenance of publicly owned and operated facilities in Brevard County, such
as a convention center, auditorium, or sports arena.
(d) 7.5% to operate the Brevard County Tourist Information Center located of the Kennedy Space Center and Melbourne
Regional Airport,
(e) 5.0% to promote tourist oriented cultural events such as visual and performing arts, including theater, concerts,
recitals, opera, dance, art exhibitions, festivals, and other tourist -related activities in Brevard County.
Additional 1% tax (3rd cent) (December 1989, amended May 2005)
(f) 55% to finance beach improvement, maintenance, renourishment, restoration and erosion control
(g) 10% for construction, enlargement and maintenance of publicly owned and operated facilities in Brevard County
(h) 10% to fund official visitor information centers
(i) 15% to acquire, construct, extend, enlarge, remodel, repair improve, maintain, operate, or promote a zoological park;
plus an additional $100,000 per year from (c) above. These revenues are specifically earmarked to finance design and
construction of the Africa Construction Project.
(j) 10.0% to promote tourist oriented cultural events such as visual and performing arts, including theater, concerts,
recitals, opera, dance, art exhibitions, festivals, and other tourist -related activities in Brevard County.
Additional 1% tax (4th cent) (March 1994)
(k) 100% less up to $350,000 per year, to pay the debt services on bond issued to finance the construction,
reconstruction, or renovation of a professional sports franchise facility
(I) After disbursing the annual debt payment in (k) above, up to $350,000 can be used to promote and advertise tourism to
Brevard County
Additional 1% tax (5th cent) (July 2005)
(m) 100% to promote and advertise tourism to Brevard County
Memo
To: HONORABLE MAYOR AND MEMBERS OF CW COUNCIL
From: BENNETT BOUCHER, CITY MANAGER
Date: December 9, 2009
Re: CITY MANAGER'S REPORT
The Visioning Committee met on 12-2-09 to review and comment on
the draft visioning report. Phil Laurien, Executive Director of the East
Central Florida Regional Planning Council, will incorporate
amendments to the report as directed by the committee. The final
report is scheduled to be presented to City Council on 1-19-10.
• The City contracted with Kimberly Agee, Consultant, to develop an
economic development action plan for 2010 in the amount of $4,250.
The action plan is scheduled to be presented to City Council on 1-19-
10.
• The history video draft final cut was distributed to City Council
Members on 12-4-09. It is recommended that we schedule a final
production workshop to review and close out this project.
• Staff is preparing bid documents for the following projects: The
renovation of the Sherifrs Department, 111 Polk Avenue, the south
Central canal drainage project and the audio I video equipment and
installation for the library meeting room.
• On 12-8-09, a public workshop was held at the library meeting room
on the Ridgewood Avenue streetscape project with about 50
residents in attendance. Public Works Staff, the City Engineer and
Contractor for the project presented a general overview and
answered questions. The project is scheduled to start at the end of
January 2010 and will take 9 —12 months to complete.
• FDOT is processing the City's variance request for the AIA bus
shelters and related permit.
• A sea oat volunteer planting project is scheduled for 2-1310.
• On 12-7-09, 1 attended the TAC 1 CAC TPO meeting and Space
Florida's Mark Bontrager, VP of Spaceport Operations, presented
their master plan. Mark Bontrager agreed to make a similar
presentation to City Council in the near future. Space Florida is a
special district of the State, and operates under FDOT. The master
plan can be downloaded at www.spaceflorida.gov
BB:kmm
0 Page 2
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No. I
Subject: Action Tracking solutions for City Council and Staff.
Department: Administrative
Summary: Staff has reviewed several options and has formulated a memo outlining
their work. There are a wide range of solutions available and the costs vary
considerably. The recommendation is to use the E -Z Track system for a six month trial.
Requested Council Action: Support E -Z Track six month trial recommendation.
Financial Impact: If the E -Z track system is used there is no additional fiscal impact.
However, if another alternative is chosen, there will be a need for a budget amendment
to implement the Council's direction.
Attachments: Memo from Ms. Apperson and Ms. McIntire
Submitting Department Head: NIA Date:
Approved by City Manager: Date: 1pf Q
City Council Action: [ ] App ed as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Memo
To: BENNETT BOUCHER, CITY MANAGER
From: ANGIE APPERSON, CITY CLERK AND KIM MC INTIRE,
PURCHASING AGENT
Date: November 23, 2009
Re: CITY COUNCIL ACTION TRACKING RECOMMENDATION
Staff evaluated the following (3) web -based action tracking software
solutions:
GovQA
KEY POINTS:
Service Center:
• Routes requests, notifies staff and escalates time sensitive issues
• Property address validation/mapping
Information Center:
• Auto -answer questions while growing a dynamic knowledgebase of answers
• Document download
Communication Center:
• E-mail campaigns, online and printed surveys, events calendar
Additional Features:
• Unlimited users
• Citizen landing page and staff portal
• Full reporting
• Service upgrades
• Total ownership of data
• Staff Intranet
4
PRICING:
Proposed Modules:
Implementation and Training:
ISSUE TRAK
KEY POINTS:
$ 395/Month/$4,740/Year
$3,000 (One Time Fee)
$7,740 (Year One)
Help Desk Software:
• Tracks, assigns, manages and reports on IT issues, projects, assets, tasks
Customer Support Software:
• Assigns request
• Creates reports
• Offers 2417 support
Issue Tracking Software
• Simplifies issue tracking
• Assigns new issues
• Searches past issues
PRICING:
Monthly Fee:
Site Set -Up Fee:
Implementation and Training
Local Government Discount
KEY POINTS:
Action Manager:
$2,400/Month (based on 20
users)1$28,8001Year
$ 500 (One Time Fee)
$ 550
900 (one time offer)
28 950 (Year One)
TRACK WISE
Logs, manages, queries and reports on action items
Accessibility via a centralized database
0 Page 2
Global View of Action Items:
• Captures action, description, date opened, date due, assigned
person(s)/department(s) justification, cost, time and other information
Workflow Tools:
• Ensures completion of progressing an item along a pre -determined workflow path
PRICING:
Base Price: $ 50,000
Action Tracking Module: $70,000
$120,000
**System is not modular, the entire system must be purchased and installed
on the City's servers
The City has been utilizing the league's Better Place software program at a
cost of $684/year for citizen/employee/council requests/complaints.
Unfortunately, this program does not have the Action Tracking functionality.
The City started utilizing the software program Trak EZ when the solid waste
contract was awarded to Waste Pro (the monthly cost is deducted from their
monthly invoice). This program can be manipulated to track council action
items. It does not have all the "bells and whistles"; however, there is no fiscal
impact to the City.
Staff Recommendation: Due to the high cost of the above solutions
combined with the current economic climate, we recommend that the City
"test drive" the Trak EZ software for a period of six (6) months and then re-
evaluate.
/kmm
Attachments
9 Page 3
GovQA, A WebQA Company • 900 S. Frontage Road + Suite 110 • Woodridge, IL 60045 + www.govga.com • 630-985-1300
October 23, 2009
GovOA Action Center - Price Proposal
Our GovQA team is pleased to provide the following proposal to the City of Cape Canaveral,
FL. The GovQA platform employs the latest in technology concepts and is already servicing
hundreds of cities and counties around the country ranging in size from 5,000 citizens to over
several million citizens.
This pricing proposal details the price and functionality for our web -hosted services,
implementation, and training. It also includes our drafted one-page contract with our Pricing
Schedule.
Please review this proposal and do not hesitate to contact me at 630-985-1300x 228or by email at
epeterson@govqa.com if you have any questions. We look forward to potentially assisting you.
Ed Peterson, Account Executive, GovQA
Key Points & Benefits
✓ We centralize and handle all citizen communication with the City or County:
o Phone attendants or Staff use our service to centrally manage all citizen interaction with less resources
o Citizens access the same data 2417, through our Citizen Portal, that will enhance your website
o We also capture and process all citizen emails
✓ Our Action Center handles:
o Service: to route requests, notify staff, and escalate time sensitive issues
o Information: to auto -answer questions while growing a Dynamic Knowledgebase of answers
o Communication: to offer surveys, calendars, document libraries, and email campaigns
With optional Enhancements Like:
o Payments: to process multiple payments on your site with payment histories and status
o Em to ee Intranet: to allow staff to communicate Q&A and requests with each other
✓ Our monthly fee includes:
o Unlimited seats and departments
o An easy-to-use citizen portal that looks like and enhances your website
o Full Reporting to provide all the options of standard, custom or scheduled reporting
o All ongoing service upgrades to ensure continual service improvement and support
o Total ownership of all your data with access to the data at any time
GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems.
GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide.
11/9/2009 1 of 6
GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, IL 60045 • www.govga.com • 630-985-1300
The GovQA Action Center
Price Proposal: Software Services
Proposed Modules.............................................$395 (Per Month)
Pricing Valid until 12/31/2009
• Service Center
a Service Request: Allows all City Staff to manage unlimited incoming citizen requests, whether
received over the phone or at a departmental help desk. GovQA also provides online access
capabilities for increased citizen interaction and tracking. Each request is set up with your
specified workflow rules, escalation rules, and auto -routing capabilities to control and manage the
request through to completion.
o Property Address Validation/Mapping: Allows for address tracking and mapping using Google
or Yahoo Maps. Various levels of helpful information can be tied to an address as well. Common
examples include voting location, garbage day, district or ward, bus route, school district, and
other helpful information. Departmental Staff are able to merge this data into work orders or
quickly access this location based information. GIS integration is available.
Information Center
o Dynamic Knowledgebase: To provide FAQ support and enable 2417 web -self service capabilities.
The Knowledgebase and can also be quickly and easily used by Call Center Staff for all phone and
walk-in question management. The GovQA knowledgebase collects, answers, and provides key
staff with the ability to add new information, which can be used to service other citizens, staff
members or trainees. Answered questions can be "Copied" to the public or private Knowledgebase
for future viewing purposes.
o Auto -Answer Capability: Filters up to 60% of all incoming web -based questions. If the citizen is
not able to find their answer within the knowledgebase or anywhere on the website, GovQA will
attempt to "Auto -Answer" the incoming questions using the information in the Knowledgebase.
This reduces several redundant phone calls and emails while delivering a consistent answer.
o Document Download- Provides Staff or online citizens the ability to retrieve all available
documents, saving paper, printing, and mail costs.
• Communication Center: (Optional Enhancement: ***Now included in monthly fee)
o E -News Message Center- Allows the staff or online citizens to opt -in and opt -out of unlimited
newsletters, alerts, and other various email campaigns. (Parks and Recreation, Mayor, Economic
Development).
o Online and Printed Surveys -Allows for the creation of unlimited online surveys complete with
all reporting, management, and presentation tools.
o Events Calendar- Allows citizens and staff to view a schedule of events for the current month and
for any number of future months. Multiple calendars can be supported through various categories.
GovQA, a WebQA company, is the country s leading provider of citizen Relationship Management systems.
GovQA services aver 30 million citizens and hundreds of cities, counties and states of all sizes nationwide.
11/9/2009 2 of 6
GovQA, A WebQA Company + 900 S. Frontage Road • Suite 110 1, Woodridge, IL 60045 • www.p-ovga.com • 630-985-1300
The GovQA Action Center
(Price Proposal: Software Services Continued)
• Other Features Included with All Software Services
o Unlimited Seats— Avoids high usage fees and allows for enterprise -wide usage and future growth.
o GovQA Citizen Landing Page and Staff Portal - Allows both citizens and Staff to have a
personal login, where they can monitor and communicate on all issues they may have in GovQA.
o Full Reporting - Allows the staff the choice to run reports on any data captured in each module.
We offer 30 standard reports, full custom reporting and scheduled reporting that can be used for
analytics on all activity supporting citizens.
o Service Upgrades - Keeps the system fully up to date by providing ongoing enhancements.
o Total Ownership of Data — Ensures ownership of data resides with the city or county;
provides security levels around the data; and gives access to any and all data from the
system at any time.
• Payment Center (Optional Enhancement: not included in price and recommended in Phase 2 of
GovQA implementation)
o Multiple Payment Types- Allows citizens to make many payments (utility bills, parking tickets,
parking permits, etc.) from a single website location that has the look and feel of the website.
o Data Collection- Gathers any non-financial data collected to be captured on the website and
automatically delivers it to the city or county - or provides the tools to report on it.
o Payment History -Allows citizens to view the history of payments made through the website.
o Presentment Data- Presents payment data to citizens so that they know what to pay.
• Staff Intranet (Optional Enhancement: ***Now Included in monthly fee)
o Staff Intranet Service Center- Allows the Staff to have their own Service Center to be used
internally for all internal only requests and questions for staff -to -staff communication and
requests.
o Staff Intranet Information Center- Allows the Staff to have their own Information Center to be
used internally.
o Staff Portal and Login- Allows Staff to view status of their IT helpdesk requests, building
maintenance, and HR Requests for service and for information similar to that described for a
citizen.
GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems.
GovQA services over 30 miAion citizens and hundreds of cities, counties and states of all sizes nationwide.
11/9/2009 3 of
GovQA, A WebQA Company • 900 S. Frontage Road • Suite 110 • Woodridge, 1L 60045 + www.govga.com • 630-985-1300
The GovQA Action Center
Price Proposal: Implementation Services
GovQA Implementation and Training.............................$3,000 (One Time Fee)
Pricing Valid until 1213112009
• System Installation- We will allocate disk space on our servers, which are housed in multiple Secure
Tier3t Internet Data Centers. We will also allocate the bandwidth for connectivity, and load our
software for use by the City or County and its Citizens.
• GovQA Branding- We will adopt the complete look and feel of your website and incorporate it
throughout our software. The citizens will have a consistent and seamless Citizen Action Center,
which will promote future usage and overall security and confidence in using their new enhanced
functionality.
• Customization of Landing Page- We will tailor the icons, categories, headings, and functions for all
of the modules provided to your citizens. This landing page utilizes friendly icons and helper text,
making it easy for the citizens to navigate and understand their self-service capabilities.
• Complete System Training- We will provide complete training on the use of the system and how to
expand it, as well as access to all of the decision support tools for management.
• Full Support and Service for All Key Users- We will provide full training and ongoing support for
GovQA and all future upgrades. We will also provide an Implementation Coordinator and Customer
Service Specialist for all key users.
This pricine is valid until 12/31/2009
GovQA, a WebQA company, is the country's leading provider of Citizen Relationship Management systems.
GovQA services over 30 million citizens and hundreds of cities, counties and states of all sizes nationwide.
11/9/2009 4 of 6
Help Desk Software, Customer Service and Support Software Page 1 of 1
Help Desk Software, Customer Service Support Software, Issue Tracking Software
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SHIP TO INVOICE TO � ssuETrak
City of Cape Canaveral City of Cape Canaveral
PO Box 326 PO Box 326
105 Polk Avenue 105 Polk Avenue QUOTE
Cape Canaveral, FL 32920-0326 Cape Canaveral, FL 32920-0326 DATE 11/12/2009
USA USA CLIENT ID 29407
QUOTEID 49725
Kim M. McIntire Kim M. McIntire TERMS Net 30
(321) 868-1230 (321) 868-1230 SALE TYPE New Sale
mcintire-cape@cfl.rr.com mcintire-cape@cfl.rr.com SALES ENGINEER Kim
ITEM DESCRIPTION QTY UNIT PRICE EXT PRICE
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based on number of Advanced (Technical) logins. Includes
support, hardware, SQL licenses, redundant connections, data
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HOST-IEM Monthly Fee - Hosted Inbound Email Module: Converts INCLUDED
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Creates audit trail for all subsequent email correspondence in
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HOST -SET One -Time Hosted Site Set-up Fee - Establishment of IssueTrak 1 $500.00 $500.00
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JUMPSTART Professional Services - JumpStart program: Up to 4 hours of 1 $550.00 $550.00
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signed quote or PO to 757-213-1333 or emailing to
info@issuetrak.com. Each department would pay $75.00 per
LU per month
** Quote is valid through 11/30/2009 ** One time set up tee: $500 JumpStart: $550 Monthly hosting f
$1500 ($75 per mo per LU)
TOTAL $2,550.00
7o process this quote. 1) Select payment type, 2) Sign quote and 3) Remit via fax to 757-213-2333 or via email to
lnfo@lssuetrak.com. Software will be shipped electronically within one business day.
0 Invoice
0 PO Issued/PO In process
Q Credit Card
CARDHOLDER
ACCOUNT NUMBER
EXP DATE
IssueTrak, Inc. 249 Central Park Avenue Virginia Beach VA 23462 Phone 1-866-ISSUETRAK(866-477-8387) Fax 757-213.1333 Rt
PURCHASE APPROVAL SIGNATURE TITLE DATE
"Please note: Quotes do not contain any terms and/or conditions not expressly stated therein. No modification, waiver, or amendment will be effective unless
made in writing signed by both parties."
IssueTrak, Inc. 249 Central Park Avenue Virginia Beach VA 23462 Phone 1-866-ISSUETRAK (866-477-8387) Fax 757-213-1333 Rt
organizations spend a considerable amount of time and effort attending meetings, making decisions, planning
tasks and assigning action items. The most common means to enforce progress and completion are using
combinations of documents, spreadsheets, and email messages. These "conventional" methods are inefficient,
costly, and do not provide a controlled means of tracking and monitoring progress to ensure commitments are
achieved in a timely manner.
TrackWise Action Manager
The TrackWise Action Manager is an enterprise web -based tracking software application used to electronically log, manage, query
and report on action items of all types. TrackWise Action Manager ensures action items are accessible via a single centralized
database enabling organizations to increase efficiency and achieve results by improving visibility, automating workflow,
applying business rules, and facilitating trending and reporting. TrackWise Action Manager is ready to use out -of -the box. It
supports Windowsm authentication, translation to any language, and is fully configurable to support an organization's specific
requirements.
Create a Clobal View of Action Items
Action items are logged and updated using a friendly data entry form that captures all required information including action
description, date opened, date due, assigned persons) and department, justification, cost, time and other information.
optionally, the administrator may create additional user -defined fields to ensure all required information is captured. The
TrackWise audit trail feature ensures changes to key data are captured and are available for review.
Ensure Progress and Completion
TrackWise workflow tools enforce action completion by progressing an item along a pre -determined workflow path.
The workflow process is pre -configured based on best practices, however, is fully configurable to meet organizational or
department -specific needs. Electronic signatures may be enabled for additional security.
it N 4D dN
r AwpmewanresGG _Minn.-�.o+. n � Q
Dashboards provide users with real-time access to critical action item status and worklist
ossignments and integrate seamlessly with TrackWise reporting tools.
Automate Escalation and Enforcement of
Business Rules
The TrackWise Coordinator® 24/7 Business Rules engine
monitors key milestone dates to ensure progress is made. For
example, the TrackWise Coordinator will notify the owner and
the originator three days from the deadline of an action item,
and then notify the manager of the assignee two days after the
item was due.
Escalation continues based on pre -defined business rules with
conditional logic. Rules may be changed based on risk level,
priority or any other criteria.
Monitor Progress with Management Dashboards
and Deports
Easy-to-use search tools provide the ability to retrieve valuable
information based on security levels established in the user
profile. TrackWise query tools are directly integrated with built-
in reporting functionality, powered by Crystal Reports°.
Over 20 pre -configured reports provide quality information
necessary to make confident decisions. All report formats may
be previewed on-screen before printing. Reports may also be
emailed in PDF format to select distribution lists based on a
pre -determined schedule.
TrackWise Dashboards enable users to instantly identify the
highest priority items based on pre -determined thresholds
and take action.
Dashboards integrate seamlessly with the ad hoc search and
integrated reporting tools. Dashboards are established for
each user role and can also be personalized by each user.
Best Practices and Implementation Assistance
Sparta Systems has years of experience helping companies
design systems that enable them to better manage their
business. Sparta works closely with its customers to
implement best practices in action item management and can
provide all services necessary to assist with your company's
implementation.
Corporate Office
Holmdel Corporate Plaza
2137 Highway 35
Holmdel, NJ 07733
Toll Free: (888) 261-5948
Phone: +1 (732) 203-0400
Fax: +1 (732) 203-0375
info@spartasystems.com
European Office
1 Hachoshlim St.
Herzhya, Israel, 46724
Phone: +972-9-97o-6000
Fax: +972-9-970-6041
europe-info@spartasystems.com
Asian Office
503 Silvercord Tower z
30 Canton Road, TST
Hong Kong
Tel : +852 2376 9345
Fax : +852 3013 8170
e
i
Sparta Systems
About Sparta Systems: Founded in 1994, Sparta
Systems, Inc. is the industry leader for Enterprise
Quality Management Solutions. Its product,
TrackWise®, is used by Clobal 500 companies
around the world to ensure compliance, improve
control, reduce risk, and lower costs by consoli-
dating issues and actions, automating workflow,
and facilitating trending and reporting. Additional
information about Sparta Systems and TrackWise
can be found at wwwspartasystems.com
Page 1 of 2 -
Kim
Kim McIntire
From: Rebeccah Coleman [Rebeccah.Coleman@sparta-systems.com]
Sent: Tuesday, October 13, 2009 1:13 PM
To: Kim McIntire
Subject: RE: Your Web Inquiry
Attachments: TW holistic_EQMS.pdf; Action Manager.pdf
Hello Kim,
Hope you had a nice vacation. TrackWise is an enterprise quality management system used primarily by large pharmaceutical,
biotech and med device companies. The base price is approximately $50,000 without implementation costs. You are looking at a
minimum cost of $120,000 for action item tracking. There are probably less expensive systems out there if you are only going to
use the system for action item tracking. Our system is not modular so you buy the entire system and install on your own servers.
If you have any other questions, please let me know.
Thank you,
Rebeccah Coleman
Outbound Marketing Representative
P: (404) 881-6105
Sparta Systems, Inc.
Makers of TrackWisel.e
Enterprise Quality Management Solutions
y w8 . parts-systorngis m
From: Kim McIntire [maiito:mcintire-cape@cfl.rr.com]
Sent: Tuesday, October 13, 2009 1:OS PM
To: Rebeccah Coleman
Subject: RE: Your Web Inquiry
Hi, Rebeccah,
Just returned from a one week's vacation; hence, the delay in responding to you.
I'm gathering information for the city manager to present to City Council. At this point in time, we do not know the amount of $ that
council would approve. However, I would certainly appreciate receiving additional information so that they can see what the City
would be getting for $50,000.
Thank you for your kind assistance.
Kim M. McIntire
Executive Assistant to City Manager
City of Cape Canaveral
105 Polk Ave
Cape Canaveral, Fl. 32920
Phone 321-868-1230
Fax 321-868-1224
mcintire-cape@cfl.rr.com
www.cityofeapecanaveral.org
Please consider the environment before printing this e-mail
10/13/2009
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12115/2009
Item No.
Subject: Discussion: Review of City Organization Memberships
Department: Legislative
Summary: Council Member Shannon Roberts is requesting a review of our
memberships and what we would like to retain, eliminate, or add.
Requested Council Action:
Review and provide direction to staff.
Financial Impact: To be determined.
Attachments: Listing of memberships by department.
Submitting Department Head: NIA Date:
Approved by City Manager: Date: f IC9?
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Bennett Boucher
From: C. Shannon Roberts [csroberts@cfl.rr.com]
Sent: Tuesday, November 10, 2009 9:32 AM
To: Bennett Boucher
Cc: Angela Apperson; bowers-cape@cfl.rr.com
Subject: City Organization Memberships
Bennett,
Good morning!
Would it be possible to review the City's organization memberships; the costs of each; and,
those organizational memberships you recommend we retain, eliminate, or add at the next
Council meeting?
Thanks so much!
Shannon
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CITY COUNCIL REGULAR MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida 4VApl.
TUESDAY
September 15, 2009
7:00 PM
MINUTES
CALL TO ORDER: The Chair called the Meeting to Order at 7:00 P.M.
ROLL CALL:
Council Members Present:
Mayor Pro Tem
Bob Hoog
Council Member
Buzz Petsos
Mayor
Rocky Randels
Council Member
Shannon Roberts
Council Member
Betty Walsh
Others Present:
City Manager
Bennett Boucher
City Attorney
Anthony Garganese
Building Official
Todd Morley
Recreation Director
Robert Lefever
Public Works Director
Walter Bandish
Public Works Asst. Director
Jeff Ratliff
Brevard County Sheriff Lt.
Michael Demorat
Acting Deputy City Clerk
Mia Goforth
PRESENTATION:
2009 Fall Beautification Award (Multi -Family)
Ms. Andrea Rice, Resident and Beautification Board Member, stated it was her privilege
to honor the Artesia Condominium, located at 425 Pierce Avenue, on behalf of the City of
Cape Canaveral and the Beautification Board. She presented a plaque and gift certificate
to Jannet Begley, President of the Artesia Condominium Association, Inc.
Cape View Elementary School Appreciation for School Resource Officer — Deputy
Cletus Jones
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 2 of 10
Ms. Rice, who is also a teacher at Cape View Elementary, thanked the City of Cape
Canaveral for its generous funding for the new School Resource Officer and introduced
Brevard County Sheriffs Deputy Cletus Jones. She emphasized the great impact Officer
Jones has already made on the school. She also recognized school volunteer and
resident, Ms. Joyce Hamilton; and presented hand -made letters and artwork from the
students to the City Council thanking them for Dep. Jones. Lt. Michael Demorat noted
Dep. Jones has been with their agency for nineteen years and was formerly a school
resource officer in the Town of Mims.
Canaveral Precinct Deputy of the Month (August) -- Deputy John Jeffreys
Lt. Michael Demorat introduced Deputy John Jeffreys and his family to Council. Lt
Demorat explained Dep. Jeffreys is being recognized for the great job he has done using
his experience in narcotics investigations; specifically in reference.to recent arrests he
made, in two separate incidences, leading to the apprehension of $1,000 worth of
crack/cocaine, 3 pounds of marijuana and a gun.
Lt. Demorat also shared information about an operation conducted within the City called,
Operation Store Front; to decrease the number of alcohol related crashes and to save
lives during the Labor Day Weekend. This led to 29 traffic stops, 13 citations and 5 arrests
for DUI. Dep. Jeffreys helped write and carryout the operational plan along with his squad
who joined together with members of the Sheriffs DUI unit in this initiative.
Lt. Demorat introduced Sergeant Joanna Ross as the Community Policing Special
Operations Sergeant; she will be one of the liaisons between the Sheriffs Office and the
community handling special events in the City and attending homeowner association
meetings among other things.
REPORTS:
City Manager
• Mr. Boucher distributed updates on Management Improvement items.
• Mr. Boucher announced one of the Charter Review Committee members, Dianne
Marcum, is stepping down. He requested a replacement nominee be made by Ms.
Roberts, since Ms. Marcum was one of her appointees.
Ms. Roberts recommended Ms. Adrienne Kessler who indicated to Ms. Roberts she
would be glad to participate if the Council supports it. A motion was made by Mayor
Pro Tem Hoog and seconded by Mr. Petsos, for the nomination of the selection
for the replacement of Dianne Marcum. The vote on the motion carried 5-0 with
voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels,
For; Ms. Roberts, For and Ms. Walsh, For.
• Mr. Boucher informed he and Assistant Public Works Director, Jeff Ratliff, learned from
Dr. Kevin Bodge, consultant to Port Canaveral, the City will have to obtain a permit
modification to include the City's Sand Fence Project in the State's Beach Re -
nourishment Project; Dr. Bodge will be working closely with staff on the permit to try to
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 3of10
get as many fences up as possible. Mr. Boucher stated this proposal will be on a
future Council agenda for Council to approve and appropriate funds. Mr. Petsos
mentioned the timing on the project is about the same as the City's Sea Oat Planting
Project and emphasized the importance of continuing the planting. He inquired about
the possibility of storing the sea oats at Public Works. Mr. Ratliff responded beach re -
nourishment will probably slip until the end of the quarter and it is possible the planting
could still be completed in February. Mr. Petsos stated the issue could be worked
through; he just wanted to make sure there was room at Public Works for the plants.
• Mr. Boucher mentioned the handouts for Council from the Space Coast League of
Cities (SCLOC) meeting the night before; a resolution supporting the Space Agenda
and the Congressional Delegation of Florida to support, principles to develop locally
and the handout about starting a letter writing campaign for cities and their legislative
delegations. Mr. Boucher stated he would put those items on the October 6
agenda for formal action with the Council's support. Council agreed.
• Mr. Boucher informed the W.E.T. (Working Effectively Together) consultant gave him
a block of dates: October 14 through October 30. Mr. Boucher stated he would have
Ms. Goforth coordinate a date with Council.
• Mr. Boucher announced the selection of the City's,new City Clerk, Angela M.
Apperson. Currently the City Clerk'of.the City of Flagler Beach, she will'be starting
October 6.
• Mr. Boucher announced the organizational meeting of the Charter Review Committee
will be this Thursday, September 170 at 5:30 p.m.,, the second Budget Hearing
adopting the Final Millage rate and the Final Budget for September 21 St at 5:30 p.m.
and the Community Visioning Workshop on September 20 at 6 p.m. at the Radisson
Resort.
BUSINESS & CULTURAL DEVELOPMENT BOARD REPORT
• Mr. Paul Pritchard, Vice -Chair, reported a presentation was made by Ms. Shellie
Williams, Executive Director of the Brevard Cultural Alliance (BCA), on the Sand
Festival. He informed the Board believes there will be multiple impacts on the City;
accord ing.to,the information provided, there will be 50 dump trucks, 1,100 tons of
sand, fences, traffic and security requirements and the event is projected to bring
thousands of visitors to the City; the Board suggests the City research the
project further. Mayor Randels responded he took a City permit application for
Outdoor Entertainment to Ms. Williams, at the recommendation of the Board, and
she was asked to bring the application back to the Board for review. He also
clarified the Board is working with the BCA on this international sand sculpturing
event to be held on the Radisson property, April 2, 2010 through May 2, 2010.
• Mr. Pritchard reported on the Board's opinion something needs to be done with
respect to the future economic situation in regard to upcoming layoffs at the
Kennedy Space Center and the effect that will have on the area. He pointed out the
City of Cape Canaveral is a major donor towards the funding of the Economic
Development Council (EDC) through the taxes it pays to the County; the County just
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 4 of 10
paid 1.5 million dollars towards the EDC's budget. Mr. Pritchard urged the City
Council consider requesting more EDC involvement in Cape Canaveral. This
being necessary to attract more businesses to the City to support the City's tax base
and workers.
Mayor Randels inquired if there was a desire for Council action. Council reached
consensus to combine efforts to address the Brevard County Commissioners
and County Manager. Discussion ensued regarding the EDC budget, taxes vs.
dues and treating all of the municipalities equally as donors, the need to be specific
about what the City wants from the EDC in return, being more strategic in the City's
ability to respond to EDC opportunities, having the City's Planning and Development
Director work closely with the EDC and the City's existing business community and
the possibility of a combined workshop with the City Council on business outreach.
Mr. Pritchard brought out he submitted his resume to the EDC for a position in
Business Development and does not want the City Council's...decision to reflect upon
that fact in anyway.
• Mr. Boucher announced the City's marketing video won First Place for Best Editing
for Marketing Video with the Florida Motion Picture and Television Association and
will be the recipient of the Crystal Reel Award. Mayor Randels reminded this was
through the efforts of the City's. Business and Cultural Development Board and
stated the 5 minute video is placed on the City's home web page for viewing.
AUDIENCE TO BE HEARD:
Mr. Ray Osborne, 209 Holman Road, stressed the City's need to tap into the cruise
ship industry and inquired if,there had been any more discussion on the topic of
creating a Historic Preservation Board or Committee. Mr. Boucher reminded Council
of a Legislative Item, defining the roles and responsibilities of the ten existing
volunteer boards. He advised the make-up of these boards need to be looked at
before the City starts adding more boards because of staff time involved; he
suggested some of'the boards could be consolidated taking on more duties and
responsibilities. Mr. Boucher inquired if Council would consider appointing Mr.
Osborne as the City Historian. Mr. Osborne responded to the Council he is willing to
serve.
A motion was made by Mr. Petsos and seconded by Ms. Walsh, for the
appointment of'a volunteer to serve as the City Historian for the City of Cape
Canaveral. The vote on the motion carried 5-0 with voting as follows: Mayor
Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For
and Ms. Walsh, For.
Mr. Boucher stated he would provide Mr. Osborne with the resources needed.
CONSENT AGENDA:
1. Motion to Approve: Proclamation in Honor of Constitution Week,
September 17 — 24, 2009.
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 5 of 10
2. Motion to Approve: Proclamation in Honor of Hadassah Goes Green Month
— December.
3. Motion to Approve: Alcohol Exemption Permit for the Kiwanis Club of Cape
Canaveral/Port Canaveral; Manatee Park Picnic 09-26-09, 5 p.m. — 9 p.m.
Ms. Joyce Hamilton, Kiwanis Club of Cape Canaveral/Port Canaveral, requested to
change the date of the permit for Item No. 3 from September 26 to October 3. Mayor
Randels stated the change was so noted.
A motion was made by Ms. Roberts and seconded by Ms. Walsh, for approval of the
n
Consent Agenda items. The vote on the motiocarried 5-0 with voting as follows:
Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Ra6dels, For; Ms. Roberts,
For and Ms. Walsh, For.
ORDINANCES: SECOND READINGS
4. Motion to Adopt: Ordinance No. 10-2009;. Amending Chapter 2 Article II,
Division 3, related to City Council Meetings..
Attorney Garganese read Ordinance N.9.1 0-2009'in by title. Ms. Roberts requested the
word "present" be added to'the end of 'the last sentence in the title regarding super -
majority vote of the City Council;..she noted .the word, is in the text. Attorney Garganese
clarified, although the title of the Ordinance stands and cannot be amended at this point
because it is an advertised title; the text will be,codified and that is what will end up in
the code book.
Mayor Randels clarified if there are five members present, a super -majority vote would
be four;. if four members are present a super -majority vote would be three and if there
are three present then all of ahem would be needed for a super -majority vote.
A motion was made by Mr. Petsos and seconded by Ms. Walsh, to adopt Ordinance
No. 10-2009; Amending Chapter 2, Article II, Division 3, related to City Council
Meetings, at second reading. The vote on the motion carried 5-0 with voting as
follows: Mayor Pro Tem" Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms.
Roberts, For and Ms. Walsh, For.
5. Motion to Adopt: Ordinance No. 05-2009; Adopting a New Chapter 94, Signs.
Attorney Garganese read Ordinance No. 05-2009 by title and stated this is officially the
second and final reading of the proposed new sign code. He reminded Council they
approved several amendments at the last City Council meeting after the first reading and
those were incorporated into the Ordinance; then there is a list of technical amendments,
provided by the Building Official, Mr. Todd Morley, and those amendments were made as
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 6 of 10
well. Attorney Garganese stated this Ordinance is open for final adoption, if the City
Council desires. Mayor Randels specified this version as being dated September 10,
2009. Discussion ensued and the Council approved the following technical changes
by consensus
1. Section 94-1 - add the word "interior' to the definition of Window sign.
2. Section 94-6 (i) - remove "Ground Sign", and reword in italics to read, "Ground signs
with exposed metal supports including poles."
3. Section 94-83 - replace the word "permitted" with the word "allowed."
4. Table Inset 94-96-1- the maximum size of an electronic sign was changed from 24
sq. ft. to 32 sq. ft.
5. Section 4 Amendment to Appendix B Schedule of Sign Fees - strike "50.00" from
subparagraph (a).
Mr. Morley proceeded to present previously requested electronic sign research relating
to stroke width, color palette and luminance. Discussion ensued relating to the
possibility of regulating various aspects of electronic signs as suggested by the Building
Official and research/input presented by audience members Ms. Joyce Hamilton, Mr.
Alan Beale and Mr. Arthur Berger; including height,and square feet eligibility for existing
signs, the desire of some Council and,audience members to raise the height restrictions
from 15 feet to 20 feet and the aesthetics of the entire City.
A motion was made by Mr. Petsos and. seconded by Ms. Walsh, to adopt Ordinance
No. 05-2009; New Chapter94, Signs, at second reading. Mr` Morley inquired if the
Council desired to incorporate.the amendments regarding electronic signs. Council
agreed. Attorney `Garganese'advised Council to make a motion to amend the main
motion with the following changes, if acceptable:
1. Section 94-78 (e) - amend to add the following underlined language: The display
time for each message containing, alphanumeric characters shall be a minimum time
period 'of seven (7) consecutive'seconds per display, and the message shall change
instantaneousiy.
2. Section 94-78 - amend to add new, subparagraphs (g) and (h) as follows: (g) the
electronic sign shall be set to a specific brightness level and shall electronically respond
to changing light conditions (e.g., change from day to night or to darkness related to
weather). Written certification shall be provided with the sign permit application from the
sign manufacturer that the sign has been pre-set to not to exceed the following light
level standard as measured in Nits, as follows: (1) Maximum daytime level at 6,000
Nits. (2) Maximum nighttime level at 500 Nits.
Further, the pre-set light level shall be protected from end user manipulations by
password protected software or other acceptable methods.
(h) If the electronic sign malfunctions, the message, if displayed, shall be maintained at
a maximum light level of 500 Nits, or the sign shall be made inactive until the sign is
repaired. A motion was made by Mr. Petsos and seconded by Ms. Roberts, to amend
the main motion on the floor. The vote on the motion carried 5-0 with voting as
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 7 of 10
follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms.
Roberts, For and Ms. Walsh, For.
The vote on the Main Motion, as amended, carried 3-2 with voting as follows:
Mayor Pro Tem Hoog, Against; Mr. Petsos, For; Mayor Randels, Against; Ms.
Roberts, For and Ms. Walsh, For.
DISCUSSION:
6. Model Water Conservation Ordinance for Landscape Irrigation.
Walter Bandish, Public Works Director, explained this is the model ordinance the St. Johns
River Water Management District (SJRWMD) wants the City of. Cape Canaveral to adopt
into an ordinance and follow their rules. He stated'the City will be able to follow most of the
directives except policing and he informed the SJRWMD will not object if the City takes out
the language. Discussion ensued over concerns about the communities that are still on
well water and the possibility of granting variances to property owners if the cost is too
great to change over to reclaimed water, requirement to obtain special permits in order to
use water from retention ponds for irrigation, revisions to the City's current ordinance to
reflect current costs regarding size'of,services, low water pressure issues, the City's
decision to cut back on the watering hours each day, during draught, to allow watering 7
days a week, the fact that once a property is'hooked up to reclaimed water it cannot go
back on well water, the fact'that none of..the beachside communities have adopted the
proposed ordinance yet, and the fact that the SJRWMD, will,favor the cities that adopt the
proposed ordinance regarding grants.
Council suggested/requested the following:
• Language in`sections S and 9,'ofthe proposed ordinance, be changed to reflect the
word "ma ' instead of "should";
• More information on the process of obtaining variances in regard to the proposed
ordinance;
• The possibility of opting out of the language regarding wells, due to the fact that the
wells in Cape Canaveral are shallow as opposed to inland wells that are deep;
• Changing the third to the fast "Whereas", in the proposed ordinance, to read
"incorporate sections of the provision".
• Customizing the ordinance to fit the City's needs.
Attorney Garganese explained there is greater incentive for those communities that supply
our drinking water (Cocoa, Melbourne, Palm Bay and Titusville) to adopt this type of
ordinance as a condition to the consumptive use permits (CUP) they have to obtain from
the SJRWMD. He stated the City of Cape Canaveral is not being forced to adopt this
ordinance but the SJRWMD can make it difficult for the City to obtain grants and to obtain
permits as part of their efforts to reduce the use of water from the aquifer and surface
water. Council agreed it may be better to adopt this ordinance, with the
modifications that fit the City, than not adopt it at all. Mr. Boucher informed a draft of
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 8 of 10
the proposed ordinance has to be pre -approved by the SJRWMD. Mr. Bandish stated he
would check the procedure for obtaining variances. Mr. Boucher stated he and Mr.
Bandish would work on bringing back a draft to Council, with the suggested
modifications, at a later date.
7. 2009 Florida City Government Week; October 18 — 24, 2009, Planning.
Ms. Roberts informed she met with Robert Lefever, Recreation Director, and Kelli
Dufresne, Principle of Cape View Elementary that morning regarding ideas and options for
the upcoming 2009 Florida City Government Week. Mr. Lefever handed out information to
Council showing what the students, in all grade levels, are Working on regarding city
government. He provided the following recommendations for a variety of activities of what
the City can do during Government Week and possibly at the Cape Canaveral Fall Festival
on October 10, 2009:
• Mr. Ray Osborne agreed to participate in a possible "Heritage Day', as suggested
by the Florida League of Cities, if Council so desired.
• Have students participate in some of the City's envisioning effort ,and shift some of
that into the Government Week, as suggested by Ms. Roberts.
• Cape View Elementary School,wiIII sponsor an essay or art contest pertaining to the
City's Visioning Sessions
• Barry Brown, Planning and Development. Director, will make a short presentation
about the Visioning Sessions to students.
• Recognize contest winners at the October 20th City. Council Meeting.
• Schedule a Mock City Council Meeting at 5:30 p.m. on October 20th with the Cape
View ElementarySchool Student Council; have the Visioning Session as one of the
agenda items for discussion.
Ms. Roberts suggested carrying out these Council initiatives, in the long term, for the youth
and the community at large: conduct tours of City facilities; create a City fact sheet, a youth
advisory board and/or expand existing boards to include a youth representative, create a
speaker's bureau to showcase the City experts and staff and create a City newsletter.
Council consensus was reached to have Mr. Lefever handle all further planning of
this event. Ms. Roberts stated Council will talk, collectively, at the next meeting in
October about some institutional capability that would help the Council continue to
strengthen themselves.
A motion was made by Ms. Roberts and seconded by Ms. Walsh, to extend the
meeting an additional 15 minutes. The vote on the motion carried 5-0 with voting
as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms.
Roberts, For and Ms. Walsh, For.
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 9 of 10
8. Parking Meters on Beach Ends.
Mr. Bandish explained this item came out of the City Council request for staff to come up
with incentives for the City to make money. He informed this may be the way to go
because the majority of the people who come to the beach are not from the City and they
park at the beach ends. Mr. Bandish talked with the Cities of Indialantic, Cocoa Beach,
Deerfield Beach, and Palm Beach and they all like the money the parking meters generate
for them.
Mr. Petsos informed he spoke with the City Manager. and the Assistant City Manager of
City of Cocoa Beach who believe their system of issuing parking passes is running very
well. He explained each resident that comes in, with proof of valid identification, is issued
a permit to put on their vehicle. In the month of July that city made $52,000. Mr. Bandish
stated the City of Cocoa Beach has over 600 parking meters and, by his calculation, the
City of Cape Canaveral will have 218 meters to start with.
Discussion ensued regarding the administrative management involved, the City's residents
concern about parking meters, the possible. shift in the character of the City by introducing
parking meters, projected costs for overhead for the City would, be between $40,000 and
$50,000, management of the collection of revenue, having the.community weigh in on the
issue, the idea of polling the citizens on the City's website, repairing and maintaining the
beach crossovers with the revenue generated by parking meters.
Mayor Randels inquired if Council desired Mr. Bandish to further investigate the issue.
Council reached.consensus to continue researching parking meters.
REPORTS:
9. Council
Due to the lateness of the hour, there were no Council Reports other than:
Ms. Roberts requested the City Council agree to a fair process for determining
placement of Council Members items on City Council Meeting agendas. No consensus
or agreement was reached.
Ms. Walsh mentioned she would be at the Visioning Session on Thursday at 6 p.m. on
the 24th, but she will have to leave early for a board of directors meeting with one of the
condominiums at 7 p.m.
Mr. Petsos announced he will be out of town at a Municipal Insurance Trust Fund
meeting that same day.
City of Cape Canaveral, Florida
City Council Regular Meeting
September 15, 2009
Page 10 of 10
ADJOURNMENT:
There being no further business, the Meeting adjourned at 10:08 P.M.
Rocky Randels, MAYOR
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No.
Subject: Approve Resolution No. 2009-48, opposing a bill to allow the Governor and
Cabinet to allow for offshore drilling in the State of Florida.
Department: Administrative
Summary: On December 1, 2009, Council Member Roberts suggested this resolution
be considered at this meeting. Council Members Hoog, Petsos and Walsh agreed.
Mayor Randels stepped away from the dais. We have prepared a draft we believe suits
your request.
Requested Council Action: Approve Resolution No. 2009-48.
Financial Impact: No foreseeable impact.
Attachments: Resolution.
Submitting Department Head: Angela M. Apperson Date: 1214109
Approved by City Manager: Dater 3—�
D/O
City Council Action: [ ] App as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
RESOLUTION NO. 2009-48
A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD
COUNTY, FLORIDA, OPPOSING A BILL TO ALLOW THE GOVERNOR
AND CABINET TO ALLOW FOR OFFSHORE DRILLING IN THE STATE
OF FLORIDA; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Cape Canaveral, Brevard County, Florida has made the
following determinations:
1. The Florida House has begun debate on a bill to allow the Governor and
Cabinet to allow for offshore drilling off Florida's coast and end the 20 -year drilling
moratorium.
2. This bill would allow the Governor and Cabinet (sitting as the Trustees of
the Internal Improvement Trust Fund) to receive, review, and then accept or reject in the
Cabinet's sole discretion, proposals for exploration and production of oil and natural gas
in Florida's state waters.
3. Offshore drilling would threaten Florida's economy by bringing oil rigs 3
miles off Florida's coast, sanctioning drilling in the shallow waters of the Gulf, and
allowing unlimited pipelines to go through sensitive areas up to Florida beaches.
4. Offshore drilling creates an environmental threat to marine animals
whereby the sounds carry through the water for hundreds of miles and have been
known to cause permanent hearing loss in marine mammals and also disrupts their
feeding, migration, social bonding, predator avoidance, and have been associated with
stranded whales.
NOW THEREFORE, BE IT RESOLVED by the City of Cape Canaveral, Brevard
County, Florida:
Section 1: The foregoing recitals contained in the preamble to this
Resolution are incorporated by reference herein.
Section 2: This City opposes offshore drilling in Florida.
Section 3: The City Clerk is hereby directed to send a copy of this
resolution to Governor Charlie Crist, the County's Legislative Delegation, the
Space Coast League of Cities and the Florida League of Cities.
Section 4: This Resolution shall take effect upon its adoption.
City of Cape Canaveral, Florida
Resolution No. 2009-48
Page 2 of 2
ADOPTED BY, the City of Cape Canaveral City Council this 15th day of December,
2009.
ATTEST:
Rocky Randels, Mayor
Name For Against
Angela M. Apperson, City Clerk Robert Hoog
Buzz Petsos
Rocky Randels
Shannon Roberts
Betty Walsh
Approved as to Form:
Anthony A. Garganese, City Attorney
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No. 61,
Subject: Resolution No. 2009-47, reappointing a Regular Member to the Construction
Board of Adjustment and Appeals in accordance with the Standard building Code;
providing for an effective date.
Department: Administrative
Summary:
Mr. Quinn has been an active member of the Construction Board of Adjustment and
Appeals since 05-06-97 and it is his desire to be reappointed for another 3 year term.
Requested Council Action:
Council consent to reappoint Mr. Quinn.
Financial Impact:
nla
Attachments:
Signed expiration letter and draft resolution for reappointment.
Submitting Department Head: Date: 12-08-09
Approved by City Manager: Date �� /� O
City Council Action: [ ] App ed as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Thomas Quinn
303 E. Central Blvd.
Cape Canaveral, FL 32920
Dear Mr. Quinn
City of Cape Canaveral
Your term on the Construction Board of Adjustment expires in December 15,
2009. Please check the'box that indicates your desire to continue to serve on the Board
for another 3 -year term and return this notice to your Board Secretary or the City Clerk
using the enclosed envelope. The resolution to re -appoint you as a Board Member will
be scheduled for the December 15, 2009, regular City Council Agenda.
Thank you.
KI DO wish to be considered for reappointment.
NOT wish to be considered for reappointment.
(Signature)
ahom&as Quinn, Chairperson onstruction Board
istant City Clerk
105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 Fax: (321) 868-1248
wwwciryofcapecanaveral.org • email: ccapecanaveral@cfl.rr.com
RESOLUTION NO. 2009-47
A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD
COUNTY, FLORIDA; REAPPOINTING A REGULAR MEMBER TO THE
CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS IN
ACCORDANCE WITH THE STANDARD BUILDING CODE; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by
Ordinance adopted the Standard Building Code; and
WHEREAS, Section 111 of said Code establishes a Board to be called the
"Construction Board of Adjustment and Appeals" and sets forth the qualifications for
appointment, term of office and procedure; and
WHEREAS, it is now incumbent upon the City Council of the City of Cape
Canaveral, Florida, to reappoint a regular member to said Board.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape
Canaveral, Florida, as follows:
SECTION 1. Thomas Quinn is hereby reappointed as a Regular Member of the
Construction Board of Adjustment and Appeals of the City of Cape Canaveral, Florida,
with a term to expire on December 15, 2012.
SECTION 2. This Resolution shall take effect immediately upon its adoption.
ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 15th day
December, 2009.
ATTEST:
Angela M. Apperson, City Clerk
Approved as to Form:
Anthony A. Garganese, City Attorney
Rocky Randels, Mayor
Name
Robert Hoog
Buzz Petsos
Rocky Randels
Shannon Roberts
Betty Walsh
For Against
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: December 15, 2009
174--bm Ne . 6
Subject: Renewal of Inmate Labor Contract with Florida Department of
Corrections
Department: Public Works/ Beautification
Summary:
This is a Beautification budgeted item,and Staff Recommend approval.
Requested Council Action:
City Council considers the renewal of the Inmate Contract with the Florida
Department of Corrections in the Amount of $ 56,467.00 as recommended by
Public Works Director.
Financial Impact: Budgeted in the Beautification section
Attachments: x Supporting Documents Reviewed
Submitting Department Head: Date: //- 9 of
Approved by City Manager: Date: /CMVOi
City Council Action: [ ] Ap ved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
FLORIDA
DEPARTMENT of
CORRECTIONS
Governor
CHARLIE CRIST
Secretary
An Equal Opportunity Employer WALTER A. McNEIL
260I Blair Stone Road • Tallahassee, FL 32399-2500 http://www.dc.state.tl.0 s
December 4, 2009
Bennett Boucher, City Manager
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, Florida 32932
Phone: (321) 868-1230
RE: Work Squad Contract #WS498 — Amendment#1
Dear Mr. Boucher:
Enclosed for signatures are two (2) originals of Work Squad Contract WS498 Amendment #1 to renew
your current Contract between the Department of Corrections and your agency. The effective date of this
Amendment will be March 12, 2010.
To provide a seamless transition in contracting, please have both originals of the enclosed Contract
Amendments signed and returned to this office, via Express Mail, by January 4, 2010. If your agency
requires a longer period for approval and execution of the enclosed documents, please contact me at the
telephone number shown below to request an alternate date upon which our office can expect submission.
Once this Contract Amendment has been executed by the Department, one (1) executed original of the
Contract will be returned to your agency.
As a reminder, please be advised:
to include the Contract #(WS498) on all correspondence;
that changes to the scope of services cannot be made except through a formal Contract amendment,
executed by both parties, and issued by this office; and
that services may not be provided after the expiration date unless the Contract has been extended or
renewed.
If there are any questions, please call me at (850) 410-4206.
Pely,
Ferguson
Government Operations Consultant I
Contractual Services Section
Bureau of Procurement and Supply
Enclosure
CONTRACT #WS498
Amendment # 1
CONTRACT AMENDMENT BETWEEN
THE DEPARTMENT OF CORRECTIONS
CITY OF CAPE CANAVERAL
This is an Amendment to the Contract between the Florida Department of Corrections ("Department") and
City of Cape Canaveral ("Agency") to provide for the use of inmate labor in work programs.
This Amendment:
• renews the Contract for one (1) year pursuant to Section I., B., Contract Renewal;
• revises the end date of the Contract referenced in Section I., A., Contract Term; and
• replaces Addendum A with Revised Addendum A, effective March 12, 2010.
Original contract period: March 12, 2009 through March 11, 2010
In accordance with Section V., CONTRACT MODIFICATIONS, the following changes are hereby made:
1. Section L, A., Contract Term, is hereby revised to read:
A. This Contract began March 12, 2009 and shall end at midnight on March 11, 2011.
This Contract is in its final renewal year.
2. Pursuant to Section III., Compensation, A., 5, the rate of compensation is amended to reflect the rates
indicated in Revised Addendum A. Addendum A is hereby replaced with Revised Addendum A,
effective March 12, 2010.
All other terms and conditions of the original Contract remain in full force and effect.
This Amendment shall begin on the date on which it is signed by both parties.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
Page 1 of 5
CONTRACT #WS498
Amendment # I
IN WITNESS THEREOF, the parties hereto have caused this Amendment to be executed by their
undersigned officials as duly authorized.
AGENCY: CITY OF CANAVERAL
SIGNED
BY:
DATE:
FEID #:
DEPARTMENT OF CORRECTIONS
SIGNED
BY:
NAME:
TITLE:
DATE:
Richard D. Davison
Deputy Secretary
Department of Corrections
Page 2 of 5
Approved as to form and legality,
subject to execution.
SIGNED
BY:
NAME: P%/' Kathleen Von Hoene
TITLE:
General Counsel
Department of Corrections
DATE:
�` \KB
Page 2 of 5
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No. 1)
Subject: Motion to Approve: Ordinance No. 13-2009, revising the Underground Utilities
Ordinance, Ch. 110 Zoning.
Department: Administrative
Summary: The Planning and Zoning Board reviewed and unanimously recommended
approval at their November 18, 2009 meeting. The Council unanimously approved the
ordinance on first reading at the December 1, 2009 meeting, with an amendment. The
advertisement ran in the December 4, 2009 edition of the Florida Today. The
Ordinance is presented for adoption on Second Reading.
Requested Council Action: Motion to approve Ordinance No. 13-2009.
Financial Impact: No anticipated impact to the City. Property owners/developers will
be required to fund the underground utility improvements.
Attachments: Ordinance 13-2009; Memo noting Planning and Zoning Board's
recommendation and advertisement.
Submitting Department Head: Angela M. Apperson Date: 1213109
Approved by City Manager: Date: /4/
City Council Action: [ ] Approve as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
ORDINANCE NO. 13-2009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CAPE CANAVERAL, FLORIDA, AMENDING SECTION 110-
482 OF THE CITY CODE RELATED TO UNDERGROUND
UTILITIES; REQUIRING THAT UTILITIES BE PLACED
UNDERGROUND WHEN AN EXISTING BUILDING
UNDERGOES SUBSTANTIAL RENOVATION AND DURING
THE REDEVELOPMENT OF ANY PROPERTY; PROVIDING
THAT THE CITY MANAGER MAY WAIVE
UNDERGROUNDING UNDER CERTAINCIRCUMSTANCES;
PROVIDING A DEFINITION FOR "REDEVELOPMENT;"
PROVIDING FOR THE REPEAL OFPRIOR INCONSISTENT
ORDINANCES AND RESOLUTIONS; INCORPORATION
INTO THE CODE; SEVERABILITY; AND AN EFFECTIVE
DATE.
WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, the City Council recently conducted a workshop to identify and prioritize the
goals and objectives set forth in the City's Redevelopment Plan; and
WHEREAS, consistent with Policy 2.3.5 of the Redevelopment Plan, the City Council
desires to improve the aesthetic appeal of the City of Cape Canaveral and the reliability of utility
services by requiring that property owners relocate utility lines underground during substantial
renovation to existing improvements or during the redevelopment of any property; and
WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this
Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape
Canaveral.
BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard
County, Florida, as follows:
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference as legislative findings and the intent and purpose of the City Council of the City of Cape
Canaveral.
Section 2. Code Amendment. Chapter 110, Zoning, of the Code of Ordinances, City
City of Cape Canaveral
Ordinance No. 13-2009
Pagel of 4
of Cape Canaveral, Florida, is hereby amended as follows (underlined type indicates additions and
sirikeoi type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of
text existing in Chapter 110. It is intended that the text in Chapter 110 denoted by the asterisks and
set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of
this Ordinance):
CHAPTER 110. ZONING
ARTICLE I. IN GENERAL
Sec. 110-1. Definitions.
The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to therm in this section, except where the context clearly indicates a different meaning:
***
Redevelopment means the process of demolition of existing improvements and the
construction of new improvements on a site.
***
ARTICLE IX. SUPPLEMENTAL DISTRICT REGULATIONS
DIVISION 1. GENERALLY
***
Sec. 110-482. Underground utilities required.
(a) Utility lines of all kinds, including, but not limited to, electrical service conductors,
telephone, cable television, water, sewer, gas and reclaimed water shall be constructed and
installed beneath the surface of the ground and in compliance with all applicable laws and
ordinances unins it is defernnined by the city manager with input from ffic bui4ding officizi
soil,
Primary
facilities providing service to the site and leading to the site from franchised utilities shall
be placed underground. It shall be the developer's responsibility to make the necessary
arrangements with each utility in ac ordance with that utility's established policies.
�(o �OP.'� &VA e1- \
City of Cape Canaveral
Ordinance No. 13-2009
Page 2 of 4
Installation of incidental appurtenances such as transformer boxes, pedestal mounted boxes
for electricity, or similar service hardware necessary for the provision of electric and
communication utilities shall not be required to be placed underground, although screening
of such appurtenances by the use of vegetation is required.
bil Underground construction and installation of utility lines shall also be Muired in
conjunction with the substantial renovation of any_existin big or the redevelopment of
any vrop=. For purposes of this subsection a "substantial renovation" occurs when the
building permit value of the renovations exceeds fif percent 50% of the fair market value
of the existing improvements on the propeft as established by the Brevard County Property
Appraiser or by a licensed appraiser, whichever is ginter.
f.el The ci recognizes that certain existing physical elements on some properties in
impose unreasonable hardships on a property owner's ability to comRly with the
under rounding requirements of this section. Such physical elements may include, but are
not limited to, soil or topographical conditions, existing buildings, swimming pools and large
trees. Upon confirmation of these hardships by the appropriate utility company and the city_
building official and public works director, the city manager may waive the undergrounding
uirement or Way allow the waiver of one 1 uired 32arldng space to be used for the
required vad mounted transformer and switch year when the proposed development calls for
more than ten (14) parking spaces.
Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Council, or parts of prior ordinances
and resolutions in conflict herewith, are hereby repealed to the extent of the conflict.
Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the
Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may
be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical,
and like errors may be corrected and additions, alterations, and omissions, not affecting the
construction or meaning of this ordinance and the City Code may be freely made.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural, or any other reason, such portion
shall be deemed a separate, distinct and independent provision, and such holding shall not affect
the validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective immediately upon
City of Gape Canaveral
Ordinance No. 13-2009
Page 3 of 4
adoption by the City Council of the City of Cape Canaveral, Florida.
ADOPTED by the City Council of the City of Cape Canaveral, Florida, this
, 2009.
ATTEST:
ANGELA APPERSON City Clerk
First Reading:
Legal Ad published:
Second Reading:
Approved as to legal form and sufficiency for
the City of Cape Canaveral only:
ANTHONY A. GARGANESE, City Attorney
ROCKY RANDELS, Mayor
Bob Hoag
Buzz Petsos
Rocky Randels
C. Shannon Roberts
Betty Walsh
City of Cape Canaveral
Ordinance No. 13-2009
Page 4 of 4
day of
For Against
Date: November 23, 2009
To: Bennett Boucher, City Manager
Angela Apperson, City Clerk
From: Susan L. Chapman, Secretary, Planning & Zoning Board
Re: Recommendation to City Council
Proposed Ordinance
Amending Section 110-482, Underground Utilities.
At the Planning & Zoning Board meeting held on November 18, 2009,
by unanimous vote, the Board recommended approval of the above
referenced proposed ordinance to the City Council.
Please schedule this item for the next City Council meeting agenda.
View Legal Ad# 166847
Print Window Close Window
AD#166847,12104!2009
NOTICE OF PUBLIC HEARING
The City Council of the City of Cape Canaveral,
Florida will hold a Public Hearing for the
purpose of discussing Ordinance No. 13-2009
in the City Hall Annex, 111 Palk Avenue, Cape
Canaveral, Florida at 7 P.M., on Tuesday,
December 15, 2009. The Ordinance may be
inspected in its entirety in the City Clerk's office
during business hours (8:30 a.m. to 5:00 p.m.,
Monday -Friday).
ORDINANCE 13-2009
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF CAPE CANAVERAL, FLORIDA,
AMENDING SECTION 110-482 OF THE CITY
CODE RELATED TO UNDERGROUND
UTILITIES: REQUIRING THAT UTILITIES BE
PLACED UNDERGROUND WHEN AN
EXISTING BUILDING UNDERGOES
SUBSTANTIAL RENOVATION AND DURING
THE REDEVELOPMENT OF ANY
PROPERTY; PROVIDING THAT THE CITY
MANAGER MAY WAIVE UNDERGROUNDING
UNDER CERTAIN CIRCUMESTANCES;
PROVIDING A DEFINITION FOR
€REDEVELOPMENT€ PROVIDING FOR THE
REPEAL OF PRIOR INCONSISTENT
ORDINANCES AND RESOLUTIONS;
INCORPORATION IN THE CODE;
SEVERABILITY; AND AN EFFECTIVE DATE.
Pursuant to Section 286.1015, Florida Statutes,
the City hereby advises the public that: If a
person decides to appeal any decision made by
the City Council with respect to any matter
considered at this meeting, that person will
need a record of the proceedings, and for such
purpose that person might need to ensure that
a verbatim record of the proceedings is made,
which record includes the testimony and
evidence upon which the appeal is to be based.
This notice does not constitute consent by the
City for the introduction or admission into
evidence of otherwise inadmissible or irrelevant
evidence, nor does it authorize challenges or
appeals not otherwise allowed by law. Persons
with disabilities needing assistance to
participate in any of these proceedings should
contact the City Clerk's office (868-1221) 48
hours in advance of the meeting.
Angela M. Apperson, CMC, City Clerk
AD#: 166847
Publication: Florida Today
First Published: 12-04-2009
Page 1 of 1
http:lhegals.flatoday.netldb/display.htm?CMD=DISPLAY&Id=49671 12/8/2009
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No.
Subject: Motion to Approve: Ordinance No. 14-2009, amending Section 74-57 to impose
a surcharge on all parking fines incurred in the City for the sole purpose of funding School
Crossing Guard Programs; Establishing the "Cape Canaveral School Crossing Guard
Fund;" providing that proceeds may be reserved for start-up and ongoing administrative
costs; providing for the repeal of prior inconsistent ordinances and resolutions;
incorporation into the Code; severability and an effective date.
Department: Administrative
Summary:
Requested Council Action: Approve Ordinance No. 14-2009 on first reading.
Financial Impact: This is a positive financial impact, the exact dollars cannot be
determined, as it is based upon the number of tickets issued in a given year.
Regardless, it is a step in the direction of alternative funding of this very important City
program.
Attachments: Ordinance No. 14-2009
Submitting Department Head: NIA Date:
Approved by City Manager: Date' -/,,,-/,/,/
ate d //,/
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
ORDINANCE NO. -2009
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CAPE CANAVERAL, BREVARD COUNTY FLORIDA,
AMENDING SECTION 74-57 OF THE CODE OF
ORDINANCES TO IMPOSE A SURCHARGE ON ALL
PARKING FINES INCURRED IN THE CITY FOR THE SOLE
PURPOSE OF FUNDING SCHOOL CROSSING GUARD
PROGRAMS; ESTABLISHING THE "CAPE CANAVERAL
SCHOOL CROSSING GUARD FUND;" PROVIDING FOR
QUARTERLY DISTRIBUTIONS; PROVIDING THAT
PROCEEDS MAY BE RESERVED FOR START-UP AND
ONGOING ADMINISTRATIVE COSTS; PROVIDING FOR
THE REPEAL OF PRIOR INCONSISTENT ORDINANCES
AND RESOLUTIONS; INCORPORATION INTO THE CODE;
SEVERABILITY; AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State
Constitution, to exercise any power for municipal purposes, except when expressly prohibited by
law; and
WHEREAS, section 318.21(l 1), Florida Statutes, authorizes the City to impose a surcharge
on parking fines for the sole purpose of funding school crossing guard programs by majority vote
of the City Council; and
WHEREAS, the City Council desires to impose a parking fine surcharge on parking fines
imposed in the City pursuant to section 74-57 of the City Code; and
WHEREAS, the City Council of the City of Cape Canaveral, Florida, hereby finds this
Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Cape
Canaveral.
BE IT ORDAINED by the City Council of the City of Cape Canaveral, Brevard
County, Florida, as follows:
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this
reference as legislative findings and the intent and purpose of the City Council of the City of Cape
Canaveral.
Section 2. Code Amendment. Chapter 74, Traffic and Vehicles, of the Code of
Ordinances, City of Cape Canaveral, Florida, is hereby amended as follows (underlined type
indicates additions and strikeout type indicates deletions, while asterisks (* * *) indicate a deletion
from this Ordinance of text existing in Chapter 74. It is intended that the text in Chapter 74 denoted
by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing
City of Cape Canaveral
Ordinance No. _-2009
Page 1 of 4
prior to adoption of this Ordinance):
CHAPTER 74. TRAFFIC AND VEHICLES
ARTICLE III. STOPPING, STANDING, PARKING
See. 74-57. Penalties.
La) Any person violating this article shall be punished in accordance with the schedule
as follows:
TABLE INSET:
Surcharge on parking Les.
LIJ A surcharge in the amount of $10.00 is hereby imposed on allap rkin fines
imposed under this article for parking violations occurring within the cijY, for the
sole 12uMose of funding school crossing guard programs.
al The proceeds collected from this surcharge shall be placed in the "Cape
City of Cape Canaveral
Ordinance No. _-2009
Page 2 of 4
Violation
Penalty
(1)
Parked in excess of authorized time..........
$ 30.00
(2)
Parked in no parking zone..........
30.00
(3)
Parked in loading zone..........
30.00
(4)
Parked in reserved zone without permit..........
30.00
(5)
Parked irregularly (extending over boundary)..........
30.00
(6)
Parked in handicapped space..........
100.00
(7)
Parked double or obstructing traffic ..........
30.00
(S)
Parked on sidewalk..........
30.00
(9)
Parked on ocean dunes..........
100.00
(10)
Parked in fire lane..........
30.00
(11)
Other..........
30.00
Surcharge on parking Les.
LIJ A surcharge in the amount of $10.00 is hereby imposed on allap rkin fines
imposed under this article for parking violations occurring within the cijY, for the
sole 12uMose of funding school crossing guard programs.
al The proceeds collected from this surcharge shall be placed in the "Cape
City of Cape Canaveral
Ordinance No. _-2009
Page 2 of 4
Canaveral School Crossing Guard Trust Fund," which is hereby established. and
funds collected from this surchar_e shall be distributed quarterly to fund school
crossin&guard programs. The ci mLay set aside funds derived from this surcharge
to pay for start-up costs and recurrin& administrative costs related to printing new
tickets or other means of implementing the school crossing guard program.
x x x
Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted bythe City Council, orparts ofprior ordinances and
resolutions in conflict herewith, are hereby repealed to the extent of the conflict.
Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the
Cape Canaveral City Code and any section or paragraph, number or letter, and any heading may be
changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like
errors may be corrected and additions, alterations, and omissions, not affecting the construction or
meaning of this ordinance and the City Code may be freely made.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall
be deemed a separate, distinct and independent provision, and such holding shall not affect the
validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall become effective immediately upon
adoption by the City Council of the City of Cape Canaveral, Florida.
ADOPTED by the City Council of the City of Cape Canaveral, Florida, this day of
12009.
ATTEST:
ANGELA APPERSON, City Clerk
First Reading:
Legal Ad published:
Second Reading:
ROCKY RANDELS, Mayor
For
Approved as to legal form and sufficiency for
the City of Cape Canaveral only:
Bob Hoog
Buzz Petsos
Rocky Randels
C. Shannon Roberts
Betty Walsh
City of Cape Canaveral
Ordinance No. _-2004
Page 3 of 4
Against
ANTHONY A. GARGANESE, City Attorney
City of Cape Canaveral
Ordinance No. _-2009
Page 4 of 4
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12115/2009
Item No.
Subject: Consider appointing Mr. Harry Pearson as the City's representative to the
Space Coast TPO, Citizen's Advisory Committee (CAC).
Department: Administrative
Summary: Item # 12 on the agenda for the November 17, 2009 Council Meeting,
requested Council appoint a representative to the CAC. Staff was directed to place a
notice on the City's website. The notice was also e-mailed to existing board and
committee members, who were asked to assist the Clerk's office in identifying a
representative. Mr. Pearson has graciously submitted his application for the position.
Considering Mr. Pearson's existing service to the City and his back ground in civil
engineering, we recommend he be appointed as the City's representative to this
committee.
Requested Council Action: Motion to appoint Mr. Pearson as the City's representative
to the Space Coast TPO Citizen's Advisory Committee.
Financial Impact: None
Attachments: Application for Appointment to Advisory Board or Committee from Mr.
Pearson. Information covering the responsibilities of the CAC.
Submitting Department Head: Angela M. Apperson Date: 11/30/09
Approved by City Manager: Date: /g >as
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
CITY OF CAPE CANAVERAL
APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE
Pursuant to Section 2.171, Cape Canaveral Cade
City Code requires prospective and existing board members to fill out an application. City Cotte
also prohibits a person from serving on a City Board or Committee if that person has been
convicted of a felony, unless their civil rights have been restored.
Please complete the following in the space provided:
A. GENERAL
1. Applicant Name:
2_ Home Address: % C7 ..ft, c, (2t,
�� C1
V
3. Home Telephone: - F, C' `6) )--�
4. Occupation: — �, r� .! 11
S. Business Telephone:
6. Business Address:
B.
ELIGIBILITY
The
information provided in this section is for purposes of determining whether you are eligible
to serve on a City advisory board or committee.
I .
Are you duly registered to vote in Brevard County?
2.
Have you been a resident of the City of Cape
Canaveral for 12 months or longer?
4�'?_:i� _ (N)
3a.
Have you ever been convicted or found guilty, regardless
of adjudication, of a felony in any jurisdiction? Any plea
of nolo contendere (no contest) shall be considered a
Y
/
conviction for purposes of this question.
(Y) (N) ✓
3b.
If yes to 3a, have your civil rights been restored?
4a.
Do you presently serve on any other City of Cape
Canaveral advisory board or committee?
(Y) ; (N)
4b.
If yes to 4a, please list each:
5. City ordinance requires that all persons applying for a
City advisory board or committee must voluntarily consent
to a standard criminal background check before being
appointed to a board or committee. Do you voluntarily
consent to having a standard background check
performed on you by the City of Cape Canaveral?
6a. Are you related to a City of Cape Canaveral Council
member by blood, adoption or marriage?
initials
(Y) :� (N)
6b. If yes to 6a, please provide name(s) of person(s) and relationship to you:
C. INTERESTSIEXPERIENCE
I . Briefly state your
in serving on a City advisory board or committee:
r -,-) V-0— _ rQ' -+;,
2. Briefly state ny prior experiences in servin ort aq governmental board or committee:
L -r rC'' �, ��e Z C. / el1JI qt,/
1
3. Please list any specialized skills and training (e -g-, architect, engineer, general
contractor, etc.) that you feel help to qualify you for membership on the desired board or
committee: VtI
P
4. In numerical sequence (I = most interested), please rank which advisory board or
committee on which you wish to serve:
a_ Beautification Board
b. Board of Adjustment"
C. Business and Cultural Development Board
d. Code Enforcement Board*
e. Community Appearance Board*
f. Construction Board of Adjustment and Appeals*
g. Library Board
h. Planning and Zoning Board*
i. Recreation Board
j. other: -s 2Ce ['oQ.S T i Po
*Members of these boards are requited to complete and file with the Supervisor of Elections a
Financial Disclosure Form upon appointment to said board and prior to July 1 of each year
following the inifial appointment while still a member of'said board.
D. STATE REPORTING REQUIREMENTS.
Section 760.86, Florida Statutes, requires that the City annually submit a report to the Secretary
of State disclosing race, gender and physical disabilities of board and committee members.
Please check the appropriate boxes:
RACE GENDER
African-American Male
Asian -American Female
Hispanic -American Not Known
Native American
Caucasian DISABILITY
Not Known Physically disabled
YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF
PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO
THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE
RIGHT TO RELY ON THAT INFORMATION.
YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC
OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA
"SUNSHINE LAW' [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO
YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF
APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS.
PLEASE NOTE:
Initial appointment to any City board is subject to City Council approval following a brief
interview before the City Council at a regularly scheduled meeting.
Your application will remain effective for one year from the date of completion.
• If you should have any questions regarding the completion of this application, please
contact the City Cleric's Office at (321) 868-1221.
Signature:
Date: v
Please return to: City of Cape Canaveral
Office of the City Clerk
105 Polk Avenue
Cape Canaveral, Florida 32920
For Office Use
Date Appointed:
by:
Board Appointed to:
Term Expires:
•rruaa ODAm r
The Space Coast Transportation Planning Organization (TPO) is committed to engaging as many residents and
business interests as possible in its transportation planning process.
The Citizens Advisory Committee (CAC) is comprised of twenty-four (24) members that represent a broad cross
section of citizens interested in the development of an efficient, safe, and cost-effective transportation system, CAC
members are appointed by individual members of the TPO Board, with approval of the entire TPO.
The CAC conducts their meetings in conjunction with the Technical Advisory Committee on the Monday prior to the
TPO Board meetings. The public is encouraged to attend TACICAC meetings. The meeting calendar and agendas
are available on this web site, or by contacting TPO staff. 2009 MPO & TAC/CAC Meeting Calendar
Please fill out an application and turn in to the City Clerk's Office in City Hall if you are interested in serving on this
Committee. Thank you. 11PApplication.0f
Space Coast TPO Citizens Advisory Committee - Member Roster
Chairman Vice -Chairman
John DeVivo Jim Brown
City of Palm Bay City of Melbourne
Rodney HoneycuttI George Queen
Dean Matteson (alternate)
Seb Perrin Jim Brown - Vice Chairman
Bert Bruns (alternate) Karen Garavaglia
Herman Skambraks (alternate) I Greg Jones
Henry Morin
Joseph Pearce John DeVivo - Chairman
Mike Cunningham Donald Tate
Bruce Wechsler (alternate) Chuck Alzamora (alternate)
Clarence Mills I Amy Tidd
Ayn Samuelson Paul Grossman (alternate)
Lisa Herendeen William Higginson
Tres Holton John MacNeill (alternate)
Tom Gaume (alternate)
Susan Cossey Starla Cullison
Bob Lawton (alternate) I Pete Petyk
Friley Knight Chris Deweese
Ed Lanni (alternate)
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City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: December 15, 2009
Item No. 10
Subject: Consideration of adoption of the International Property Maintenance Code, 2009 ed.
Department: Code Enforcement
Summary:
The City of Cape Canaveral adopted the International Property Maintenance Code (IPMC) 1998
ed. Several editions have been published since. The currently -published edition is the 2009
IPMC. Staff requests that City Council consider updating to this newer edition. Staff conducted
a survey of all Brevard County jurisdictions outside of Cape Canaveral (16 jurisdictions) asking
questions related to adoption of the IPMC. The survey is attached.
Requested Council Action:
Direct City Attorney's office to draft an ordinance revising City Code Section 82-221 to adopt
the 2009 edition of the IPMC.
Financial Impact:
No impact.
Attachments: ❑ Supporting Documents Reviewed
City Code Sec. 82.221.
Staff memo to City Council.
Survey of Brevard County Jurisdictions.
International Property maintenance Code 2009.
Submitting Department Head: Todd Morley Date: November 23, 2009
Approved by City Manager: Date:/ 0/0
9
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Municode.com I Online Library
4*WhereAm I? � Prev Match 4 Next Match 0 Clear Matches I Print... 0 Link To This Page
ARTICLE IX. INTERNATIONAL PROPERTY MAINTENANCE CODE
Sec. 82-221. International Property Maintenance Code adopted.
Page 1 of 1
The International Property Maintenance Code, 1998 edition, as published by the Intematior
adopted by reference and incorporated herein as if fully set out.
The Construction Board of Adjustment and Appeals shall serve as the Property Maintenanc
Appeals for this article.
(Ord. No. 06-2001, § 2, 12-401)
Secs. 82-222--82-232. Reserved.
http://library8.municode.comldefault-testllink.htm?view=jumpview&s context=foliolink... 11/23/2009
Memo
Date: November 23, 2009
To: City Council
Through: Bennett Boucher, City Manager
From: Todd Morley, Building Official
RE: International Property Maintenance Code, 2009 ed.
The City of Cape Canaveral adopted the International Property Maintenance Code (IPMC) 1998 ed.
Several editions have been published since.
The currently -published edition is the 2009 IPMC. Staff requests that City Council consider updating
to this newer edition. Staff conducted a survey of all Brevard County jurisdictions outside of Cape
Canaveral (16 jurisdictions) asking questions relating to adoption of the IPMC. The survey is attached.
The results:
• 16 municipalities were surveyed. Of those, 12 responded.
• Six (6) have adopted some version of the IPMC (50%)
• Of those municipalities adopting some version of the IPMC, all (100%) have adopted more
recent editions than the 1998 edition.
• Of the six municipalities adopting some version of the IM PC, two (2) regularly adopt the
newest version.
• Of the six municipalities adopting some version of the RvTC, one (1) has made numerous
additions and deletions.
• Of the six municipalities adopting some version of the I PC, one (1) has made a minor
deletion (removing the section relating to Means of Appeal).
Survey of Brevard County Jurisdictions
re: International Property Maintenance Code Adoption
Survey conducted: November 17, 2009
Munici ali
IPMC?
Edition?
Entirely?
Notes?
Brevard County
No
Staff is working on Property Maintenance
code amendments which are modeled on
the IPMC
Cape Canaveral
Yes
1998
Yes
Cocoa
Yes
2003
Cocoa Beach
Yes
2006
Yes
Continuously adopting the newest version.
2009 will soon be adopted in its entirety.
Grant-Valkaria
NR
Indialantic
NR
Indian Harbor Beach
No
Malabar
No
Plans to adopt the IPMC very soon.
Melbourne
Yes
2000
Melbourne Beach
No
Currently writing a local code based on
2006 IPMC
Melbourne Village
Palm Bay
Yes
2009
No
Removed Sec. 111 Means of Appeal
Palm Shores
Rockledge
Yes
2006
Yes
Satellite Beach
No
Titusville
Yes
2006
No
Numerous additions and deletions
West Melbourne
No
Results:
• 16 jurisdictions were surveyed. Of those, 12 responded_
• Six (6) have adopted some version of the IPMC (50%)
• Of those jurisdictions adopting some version of the IPMC, all (100%) have adopted more
recent editions than the 1998 edition.
• Of the six jurisdictions adopting some version of the IMPC, two (2) regularly adopt the newest
version.
• Of the six jurisdictions adopting some version of the EMPC, one (1) has made numerous
additions and deletions.
• Of the six jurisdictions adopting some version of the HVIPC, one (1) has made a minor deletion
(removing the section relating to Means of Appeal).
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/15/2009
Item No. �k\ C\
Subject: Establish a meeting date and time for discussion and prioritization of the City
Manager Evaluation Action Items.
Department: Administrative
Summary: At the 1211109 Council Meeting, Staff was directed to schedule a Workshop
Meeting, for up to four hours within the next two weeks, to discuss and prioritize the 58
action items. A matrix was distributed requesting Council availability. After concessions
from several Council Members a date and time was identified; however, I failed to
consider the availability of the City Manager. Therefore, we were unable to identify a
date within the requested time period of two weeks. We respectfully request Council
Members bring their schedules with them to the meeting so a date can be established.
Requested Council Action: Establish a date and time for the workshop.
Financial Impact: None
Attachments: 1211109 Memo from the City Manager regarding the action items.
Submitting Department Head: Angela M. Apperson Date: 1218109
Approved by City Manager: 4Z Date: -1 0?169
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Memo
To: HONORABLE MAYOR AND MEMBERS OF C TY COUNCIL
From. BENNETT BOUCHER, CITY MANAGER
Date. December 1, 2009
Re: CITY MANAGER EVALUATION ACTION ITEMS
Attached is a compilation of the nine evaluation review categories from individual
council members. There are over 58 items for your review and consideration.
These items are divided into what can be accomplished within 30 days, 90 days, 180
days as well as items that will need more deliberation and will require appropriation
of funds to complete. I want to thank each council member for providing me with
feedback, and 1 will make every effort to achieve the desired results.
I recommend that a workshop be scheduled to review and agree upon the items as
noted. Please keep in mind that the City has no Operating General Reserve Funds
to fall back on in order to implement these action items. It may be necessary for
council to review and amend the 09110 budget.
BB:kmm
Attachment
Organizational Management
improve the City's human resources, information technology, economic development, grant writing and
public relations capabilities. (Council Member Roberts)
Inventory the City's core business processes in each Department, mapping of those core processes, and
improvements of those core processes. (Council Member Roberts)
Activate the City's business data base. (Council Member Roberts)
Comprehensive document management system, which aligns City ordinances, inherent processes, and
associated forms in a City-wide system. (Council Member Roberts)
Adopt customer service standards; (1) a 24 hour minimal response time to customer inquiries, even if it
is just an acknowledgement that the customer's inquiry has been received, (2) clearly defined business
processes and roles and responsibilities in the City, (3) business simplification to the greatest extent
possible; and (4) "one-stop shopping" for the City's customers. (Council Member Roberts)
Full year planning calendar, project management tools and an Action Tracking System. (Council Member
Walsh)
Leveraging the functions and/or modules across departments that are available in the Springbrook Fund
Accounting software suite. (Council Member Walsh)
Fiscal Management
Publish departmental budget issues before each budget workshop. (Council Member Petsos)
Prepare a detailed program budget with metrics. (Council Member Roberts)
Pursue professional recognition of the City's budget and financial practices. (Council Member Roberts)
Consider using "scenario planning" with respect to the budget formulation process. (Council Member
Roberts)
Submit quarterly reports to the Council by all of the Departments at the same time. (Council Member
Roberts)
Development of a five year detailed plan. (Council Member Walsh)
Planning
More timely communication between the City Manager and Council. (Council Member Petsos)
Master status project planning System. (Council Member Roberts)
Council to set its policies, goals and objectives for the year earlier in the year (January/February).
(Council Member Roberts)
Enable Council to plan for multi -years. (Council Member Roberts)
Project planning software, (Council Member Roberts)
The development of a Council action tracking system. (Council Member Roberts)
"Events planning" or "Upcoming Events" section on the City's web site, so that the community and
visitors are better informed about upcoming events in the City in which they might want to participate.
(Council Member Roberts)
Summary report of the City's Goals and Objectives with regular updates. (Council Member Walsh)
Staffing
Increased oversight of departments without micromanagement. (Council Member Petsos)
The availability of a full-time, part-time, or contractual human resource professional. (Council Member
Roberts)
Development of a City recognition program, which provides for individual and group recognition of
employees. (Council Member Roberts)
Supervision
Employee suggestion systems and Council recognition of Department -level initiatives to improve the
City's business. (Council Member Roberts)
Consideration of a 360 degree feedback system with the employees and community. (Council Member
Roberts)
City-wide employee development standard which provides a minimum of 40 hours of professional
development training for each employee each year. (Council Member Roberts)
City wide report of employee certifications and professional enhancement goals and achievements.
(Council Member Roberts)
Improve information flow between departments effectively and efficiently. (Council Member Walsh)
Implement operational controls and checks and balances. (Council Member Walsh)
Relations with Council
Weekly updates from the City Manager and the Department heads, so that Council receives a summary
of major initiatives and accomplishments during the week. (Council Member Roberts)
That Council inquiry is responded to within 24 hours. (Council Member Roberts)
The development of professional City human resource services and updated materials. (Council
Member Roberts)
Timely performance reviews, so that staff is aware of improvement opportunities suggested by Council
and the City Manager and can take corrective action accordingly, (Council Member Roberts)
Development of a City-wide individual and team recognition program so that outstanding performance
can be recognized through monetary and non -monetary means. (Council Member Roberts)
Provide a summary of Goals and Objective with the document being regularly updated. (Council
Member Walsh)
Provide a full fiscal year calendar of scheduled workshops, meetings etc. (Council Member Walsh)
Reporting
Provide a daily report to City Council. (Council Member Petsos)
Ensure each City Council Member gets information equally. (Council Member Petsos)
Provide an emergency contact on the City web site, so that residents know who to contact 24 hours a
day when communications with the City are necessary. (Council Member Roberts)
An expanded "Frequently Asked Questions and Answers" section on the City Web Site so that residents,
businesses, and visitors will know what to do and where to go with respect to questions they may have.
(Council Member Roberts)
Provide a Consolidated Staff/Update Report generated on a certain day after Quarter end consolidated
by the City Manager rather than getting individual reports from the depts. (Council Member Walsh)
Provide a full year planning calendar would come into play here for cross department planning of
deliverables. (Council Member Walsh)
Citizen and Intergovernmental Relations
See better relations with Canaveral Port Authority. (Council Member Moog)
A tali or e-mail advising that residents concern will be/is being addressed. (Council Member Petsos)
Provide a 24-hour response standard to citizen inquiries, so citizens know their communications have
been received. (Council Member Roberts)
The development of an expanded, improved upon "Frequently Asked Questions and Answers" section
on the City web site, so residents, businesses, and visitors would know what to do, where to go, etc.
(Council Member Roberts)
The development of a City newsletter to inform the community more effectively about initiatives,
celebrations, upcoming events and meetings. (Council Member Roberts)
Professional/Personal Characteristics
See more cooperation with the Port. (Council Member Petsos)
Professional participation in national and state city manager and league of cities forums that would be
of benefit to him in his professional development and awareness of "best practices" that would be
beneficial to the City of Cape Canaveral. (Council Member Roberts)
Two things that the Manager does not do now that 1 would most like him to do:
Maintain a goal/objective list of projects working on and report current status on them
monthly. (Mayor Randels)
Even out flow of items as to time needed to complete them on agenda. (Mayor Randels)
Provide daily report to Council. (Council Member Petsos)
Get out into the community, particularly the business community to become more aware of
issues/concerns and what we as a City can do to help/assist them. (Council Member Petsos)
Action tracking per City Council meeting and results -driven planning for Council. (Council
Member Roberts)
Master Planning for the City, which provides a perspective and performance trends and
metrics for the Council and the Community of where the City is with respect to: (Council
Member Roberts)
-- Sidewalks,
-- Bikeways;
-- Crosswalks;
-- Lighting
-- Streets;
-- Bus shelters;
-- Water and sewer,
--
Parks;
-- Streetscapes;
-- Redevelopment
-- Green space;
-- Municipal signage;
-- Ordinance reviews and updates;
--Short and long-term planning;
-- Document system and forms management development.
Full year calendaring of dates and meetings for city business, budgeting, etc. This should also
be on the website. (Council Member Walsh)
Provide more consolidated reports for management purposes as well as overall management
reports. (Council Member Walsh)
Summary of the 2010 City Goals and Objectives and ongoing status of same. This should also
be on the website and updated regularly. (Council Member Walsh)
Items that can be completed within 30 days.
Submit quarterly reports to the Council by all of the Departments at the same time. (Council Member
Roberts)
More timely communication between the City Manager and Council. (Council Member Petsos)
Council to set its policies, goals and objectives for the year earlier in the year (January/February).
(Council Member Roberts)
Project planning software. (Council Member Roberts)
"Events planning" or "Upcoming Events" section on the City's web site, so that the community and
visitors are better informed about upcoming events in the City in which they might want to participate.
(Council Member Roberts)
Summary report of the City's Goals and Objectives with regular updates. (Council Member Walsh)
Increased oversight of departments without micromanagement. (Council Member Petsos)
Development of a City recognition program, which provides for individual and group recognition of
employees. (Council Member Roberts)
Employee suggestion systems and Council recognition of Department -level initiatives to improve the
City's business. (Council Member Roberts)
City wide report of employee certifications and professional enhancement goals and achievements.
(Council Member Roberts)
Improve information flow between departments effectively and efficiently. (Council Member Walsh)
Weekly updates from the City Manager and the Department heads, so that Council receives a summary
of major initiatives and accomplishments during the week. (Council Member Roberts)
That Council inquiry is responded to within 24 hours. (Council Member Roberts)
Development of a City-wide individual and team recognition program so that outstanding performance
can be recognized through monetary and non -monetary means. (Council Member Roberts)
Provide a summary of Goals and Objective with the document being regularly updated. (Council
Member Walsh)
Provide a daily report to City Council. (Council Member Petsos)
Ensure each City Council Member gets information equally. (Council Member Petsos)
Provide an emergency contact on the City web site, so that residents know who to contact 24 hours a
day when communications with the City are necessary. (Council Member Roberts)
Provide a Consolidated Staff/Update Report generated on a certain day after Quarter end consolidated
by the City Manager rather than getting individual reports from the depts. (Council Member Walsh)
See better relations with Canaveral Port Authority. (Council Member Hoog)
A call or e-mail advising that residents concern will be/is being addressed. (Council Member Petsos)
Provide a 24-hour response standard to citizen inquiries, so citizens know their communications have
been received. (Council Member Roberts)
The development of a City newsletter to inform the community more effectively about initiatives,
celebrations, upcoming events and meetings. (Council Member Roberts)
See more cooperation with the Port. (Council Member Petsos)
Professional participation in national and state city manager and league of cities forums that would be
of benefit to him in his professional development and awareness of "best practices" that would be
beneficial to the City of Cape Canaveral. (Council Member Roberts)
Maintain a goal/objective list of projects working on and report current status on them
monthly. (Mayor Randels)
Even out flow of items as to time needed to complete them on agenda. (Mayor Randels)
Provide daily report to Council. (Council Member Petsos)
Get out into the community, particularly the business community to become more aware of
issues/concerns and what we as a City can do to help/assist them. (Council Member Petsos)
Provide more consolidated reports for management purposes as well as overall management
reports. (Council Member Walsh)
Summary of the 2010 City Goals and Objectives and ongoing status of same. This should also
be on the website and updated regularly. (Council Member Walsh)
Items that can be completed within 90 days.
Activate the City's business data base. (Council Member Roberts)
Enable Council to plan for multi -years. (Council Member Roberts)
An expanded "Frequently Asked Questions and Answers" section on the City Web Site so that residents,
businesses, and visitors will Know what to do and where to go with respect to questions they may have.
(Council Member Roberts)
Provide a full year planning calendar would come into play here for cross department planning of
deliverables. (Council Member Walsh)
Items that can be completed within 180 days.
Full year planning calendar, project management tools and an Action Tracking System. (Council Member
Walsh)
Publish departmental budget issues before each budget workshop. (Council Member Petsos)
Consider using "scenario planning" with respect to the budget formulation process. (Council Member
Roberts)
Development of a five year detailed plan. (Council Member Walsh)
Master status project planning System. (Council Member Roberts)
The development of a Council action tracking system. (Council Member Roberts)
Action tracking per City Council meeting and results -driven planning for Council. (Council
Member Roberts)
Items that will need an appropriation of funds to complete
Improve the City's human resources, information technology, economic development, grant writing and
public relations capabilities. (Council Member Roberts)
Inventory the City's core business processes in each Department, mapping of those core processes, and
improvements of those core processes. (Council Member Roberts)
Comprehensive document management system, which aligns City ordinances, inherent processes, and
associated forms in a City-wide system. (Council Member Roberts)
Adopt customer service standards; (1) a 24 hour minimal response time to customer inquiries, even if it
is just an acknowledgement that the customer's inquiry has been received, (2) clearly defined business
processes and roles and responsibilities in the City, (3) business simplification to the greatest extent
possible; and (4) "one-stop shopping" for the City's customers. (Council Member Roberts)
Leveraging the functions and/or modules across departments that are available in the Springbrook Fund
Accounting software suite. (Council Member Walsh)
Pursue professional recognition of the City's budget and financial practices. (Council Member Roberts)
The availability of a full-time, part-time, or contractual human resource professional. (Council Member
Roberts)
Consideration of a 360 degree feedback system with the employees and community. (Council Member
Roberts)
City-wide employee development standard which provides a minimum of 40 hours of professional
development training for each employee each year. (Council Member Roberts)
Implement operational controls and checks and balances. (Council Member Walsh)
The development of professional City human resource services and updated materials. (Council
Member Roberts)
Master Planning for the City, which provides a perspective and performance trends and metrics
for the Council and the Community of where the City is with respect to; (Council Member
Roberts)
-- Sidewalks,
-- Bikeways;
-- Crosswalks;
-- Lighting;
-- Streets;
-- Bus shelters;
-- Water and sewer;
-- Parks;
-- Streetscapes;
-- Redevelopment
-- Green space;
-- Municipal signage;
-- Ordinance reviews and updates;
-- Short and long-term planning;
-- Document system and forms management development.
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12115/2009
Item No.
Subject: Establish a meeting date and time for a City Council Workshop to establish
the 2010111 Goals.
Department: Administrative
Summary: in furtherance of the Council initiative to have a unified/forward planning
calendar, this agenda item comes to you as an action from the November 5, 2009
Special Meeting. A Consensus was reached to have a "Council Planning Session"
(Workshop) for the 2011112 Goals in January or February 2010.
Requested Council Action: Establish a date and time for the Workshop.
Financial impact: None
Attachments: None
Submitting Department Head: Angela M. Apperson Date: 12/02/09
Approved by City Manager: � Date: l� %/(>
ICity Council Action: [ ] Approvedd aass Ree�commended [ ] Disapproved
j ] Approved with Modifications
[ ] Tabled to Time Certain
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: December 15, 2009
Item No. UC
Subject:
Ridgewood Avenue Improvements Project — Selection of Bid Options
Department: Public Works
Summary: The City of Cape Canaveral (City) continues to move forward with the Ridgewood
Avenue Improvements Project. However, a few key decisions are required to (1) finalize the
contract with Brewer Paving and Development and (2) complete the project scope of work. The
bid options for City Council consideration include:
• Use of brick pavers versus textured paving in cross walks - cost of $12,565;
• Use of whole textured paving for entire intersections —cost of $101,100;
• Use of decorative lighting all along Ridgewood Avenue — cost of $317,016; and
• Use of PVC conduit for future lighting— cost of $36,725.
Other discussions will include potential project items such as use of colored pedways versus non -
colored pedways, extension of the project northward to Ocean Woods, etc.
Requested Council Action: City staff recommends that a workshop be scheduled with the
City Council to discuss final decisions required for the Ridgewood Avenue Improvements
Project.
Financial Impact: Bid options and other decisions are required to establish a final contract
amount with Brewer Paving and Development and to establish a final project scope of work.
Attachments: X Supporting Documents Reviewed
Submitting Department Head: C Date:
Approved by City Manager: Date:���
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
Sid No. 09-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009
Bld Title: Ridgewood Avenue Improvements Project— PHASE I, PHASE II and PHASE III
ADDENDUM NO. 5--1 1104109
Ridgewood Avenue .Improvements .Project - Phase I
CONSTRUCTION COST BID TAB
Ridgewood Avenue improvements Project
Cape Canaveral, Florida
DOT Pay Item # Unit
Sec Task Type description QTY Unit Price Amount
r:nnctrvir:tinn r;nnrdinatinn
Division Total
CONSTRUCTION DETAILS
Mineral Construction C]oerationc
101
1
ONE 1 NEIGHBORHOOD WORKSHOP
1
LS
Q7 ZoG
102
1
RELOCATION OF MARKED TREES (IS) TO CITY
LOCATION
15
EA .CY)
I'
Division Total
CONSTRUCTION DETAILS
Mineral Construction C]oerationc
101
1
MOBILIZATION/CLEANUP
1
LS
Q7 ZoG
102
1
MAINTENANCE OF TRAFFIC
1
LS
0M. 150-roco
104
5
SANDBAGS
7
CY
Iv7
Iva
104
13
1 STAKED SILT FENCE, TYPE 111
1,900
LFSS506
5200
Division Total
ClAnAnn Cnnc nintinn Site
110
1
CLEARING AND GRUBBING EGETATION
1
LS
5 00a co
110
3
REMOVAL. OF EXISTING STRUCTURES
MISCELLANEOUS
1
LS
26CCOOO 26 000.CO
110
4
REMOVAL OF EXISTING CONCRETE SIDEWALK
3,257
'SY
00 ?
110
4
REMOVAL OF EXISTING PAVEMENT
4,120
SY
5200
110 1
4
REMOVAL OF EXISTING CUR13ING
2,933
SY
00RIDD�
110
4
REMOVAL OF EXISTING DRIVEWAY TURNOUTS
1,5221
SY
.DO
Division Total
Earthwnrk & Reiated Onerations
J
Division Total
This page m ust be submitted with Biot
V
to
REGULAR EXCAVATION (GREEN SPACE AND
120
1
FLUME AREAS)
1,188
CY
3.00
J4 ` GD
FILL (SPACE BIW EXISTING AND PROPOSED
121
70
EOP, 1-5' DEEP)
917
CY
12" STABILIZED SUBBASE (CURBING AND
1601
6
1
1 PEDWAY)
9,8131
SY
I
162
1 1
1 21
1 PREPARED SOIL LAYER, 6" GREEN SPACE
2,6661
SY
I
Division Total
This page m ust be submitted with Biot
V
to
Bid No. 09-03 1 Bid Due Date: November 9, 2008 1 Advertised Date: October 14, 2009
Bid 711119: Ridgewood Avenue Improvements Project — PHASE 1, PHASE II and PHASE III
ADDENDUM NO.5 - 1 1104109
DOT Pay Item # - Unit
Sec Task Type Description QTY Unit Price Amount
Y vv
210
r
1
9
REWORKING BASE, 4" (REUSING EXISTING
SIDEWALK BASE
2,690
SY
5D`300
520
285704
10 CONCRETE CURB & GUTTER, TYPE 'F'---
11,056
OPTIONAL BASE GROUP Z' NEW SIDEWALK
3,766
SY
520
q41W
0285706
2,863
LF
OPTIONAL BASE GROUP 6" PEDWAY
5,174
SY
2
0285708
3,150
SY
OPTIONAL BASE GROUT' 8" CURBING
4,693
SY
.f`�D
�� 102.3•
286
2
EA
TURNOUT CONSTRUCTION CONCRETE
1,214
SY
ZSt�
ZlD
286
21
1
TURNOUT CONSTRUCTION (ASPHALT - SP
12.5 - LOT A)
105
TN
1
1.32
Division Tota!
Bituminous Pavement
3341 1 1
Division Total
Structures
400 1 1
ASPHALT CONCRETE (COLORED
(S.P. 9.5 - L.O.T. "A")
SEALING CRACKS AND CONCRETE
413 154 STRUCTURES
ADJUSTING MISCELLANEOUS STRUCTURES
425 8 1910 STORM DRAIN TOPS
IJCFILTRATION PIPE
440 73 3 (20 LF x 17 SEPARATE SYSTEMS)
Division Total
341 1 TN
i
h
0
y
Incidental
Construction
520
1
10 CONCRETE CURB & GUTTER, TYPE 'F'---
11,056
LF
520
3
CONCRETE CURB, MIAMI
2,863
LF
8.50
522
2
CONCRETE SIDEWALK - 4" THICK
3,150
SY
23.50_-14,62SLID
527
1
DETECTABLE WARNING ON WALKING SURFACE
81
EA
,5 ,D0
4,,66OD
570
1
21
SOD
3,405
SY
523
1
I
TEXTURED PAVEMENT CROSSWALKS x 4 LOC.
414
SY
1CDQD
LJ 1. qQDtQ
EXISTING UTILITIES -ADJUSTING WATER
I 150.Ob
ZEIfID-CE
VALVES
19
LS
EXISTING UTILITIES -ADJUSTING WATER
8MM
METERS
16
LS
Z5b.CD
EXISTING UTILITIES -ADJUSTING RE -USE
"ACO
WATER VALVES
24
LS
.CD
EXISTING UTILITIES -ADJUSTING RE -USE
6
LS
..SD•t%
This page must be submitted with Bid
Bid No. 09-03 Bid Due Date: November 9, 2009 Advertised date: October 14, 2009
Bid Title: Ridgewood Avenue Improvements Project- PHASE I, PHASE 11 and PHASE Il]
ADDENDUM NO. 5-11104109
DOT Pay Item # Unit
Sec Task Type Description QTY Unit Price Amount
WATER METERS
Division Total
Traffic Control
715
HIGHWAY LIGHTING
LIGHTING AT 4 INTERSECTIONS
8
EA
11Cj
IA,-r,5wl
630
PVC LIGHTING CONDUIT
AT 4 INTERSECTIONS
243
LF
lI'0-51�
40I
6351
PULL BOXES
8
EA
i
It
Bid No. 09-03 Bid Due nate: November 9, 2009 Advertised Date: October 14, 2009
Bid Title: Ridgewood Avenue Improvements Project— PHASE 1, PHASE 11 and PRASE III
Ridgewood Ave Improvements Project -- Phase IT
PHASE II
CONTRACTOR BID TAB
Ridgewood Avenue Improvements Project
Cape Canaveral, Florida
Riiiiminnus PaWPmPnt
Unit
Item
327
70
#
Description
QTY Unit
Price
Amount
3�•
DIVISION 11
CONSTRUCTION DETAILS
General Construction Op erations
70
2
112" AVG DEPTH
101 1
MOBILIZATION
1 I LS
15 SM. 0015
&V.UO ✓
102 1
MAINTENANCE OF TRAFFIC
i LS
i�
.� ✓
104 13
1 STAKED SILT FENCE, TYPE 111
1,900 1 LF
�5
.Dp ✓
Division Total
2,128
TN
—15.5D
$ to? ---LCD ✓
Riiiiminnus PaWPmPnt
l
Division Total sa -qD
Incidental Construction
EXISTING UTILITIES - ADJUSTING WATER
VALVE ELEVATIONS 24 LS 1 -50. CO
Traffic Control
711 11 THERMOPLASTIC, STANDARD, WHITE, 24" 514 LF 4. Cb ZC66.00
711 11 THERMOPLASTIC, STANDARD, YELLOW, 6" 6,173 1 LF aD 55B,10 y
711 11 THERMOPLASTIC, STANDARD, WHITE, 6" . 10,306 LF ,QD CIZZ. qQs/
Division Total $ [ to tB7 to ✓
TOTAL
This page nzustbe submitted with bid
� � 5.73�[Y� ✓
MILLING EXISTING ASPHALT PAVEMENT, 1
327
70
6
112" AVG DEPTH
3,676
SY
Z,.GU
3�•
MILLING EXISTING ASPHALT PAVEMENT, 3
327
70
2
112" AVG DEPTH
19,352
SY
Z,�D
250•
ASPHALT CONCRETE
334
1
S.P. 12.5 - LO.T. "A"
2,128
TN
—15.5D
f
ASPHALT CONCRETE
337
7
F.C. 12.5 - L.O.T. "A'
1,899
TN
l
Division Total sa -qD
Incidental Construction
EXISTING UTILITIES - ADJUSTING WATER
VALVE ELEVATIONS 24 LS 1 -50. CO
Traffic Control
711 11 THERMOPLASTIC, STANDARD, WHITE, 24" 514 LF 4. Cb ZC66.00
711 11 THERMOPLASTIC, STANDARD, YELLOW, 6" 6,173 1 LF aD 55B,10 y
711 11 THERMOPLASTIC, STANDARD, WHITE, 6" . 10,306 LF ,QD CIZZ. qQs/
Division Total $ [ to tB7 to ✓
TOTAL
This page nzustbe submitted with bid
� � 5.73�[Y� ✓
Sid No. 09-03 Bid Due late: November 9, 2009 Advertised Date: October 14, 2009
Bid 'title: Ridgewood Avenue Improvements Project — PHASE I, PHASE II and PHASE III
Ridgewood Ave Improvements .Project - Phase Ill
LANDSCAPE COST BID TAB
Ridgewood Avenue Improvements
Cape Canaveral, Florida
LANDSCAPE
Qt S m Botanicaf/Common I Coni Cal Size I Unit Cost J Extension Remarks
Trees
Conocarpus erectus
25
CES
sericeus I Silver
Button Wood
30 Rat
2"Cal
8-10'x4-5'
JJqz.00
:5. :5 -150 -co
13
CS
Cordia sebestena /
Orange Gei erTree
45 pal
2.5"Cal
12-14' x 6-7'
7,6DCO
3, 7_5D-00
Ilex vomltoria 1
17
IV
Yau on Holly
30 gal
2°Cal
8-10' x 4-5'
ZZQ Wgqg
00,
Ligustrum
20
LJ
japonicum /
Japanese Privet
B & 8
1.5"Ca[
a 10' x 6-8'
Z.'J7• (�
(O�a.CX7
multi -trunk. 2.5-3'
c.t. SPECIMEN
Palm Trees
Cocos nucifera
'Green Malayan' /
101PZ�C�
3 335• �
curved trunks.
5
CN
Coconut Palm
B & 8
3-8' o.t.
SPECIMEN
6
PS
Phoenix sylvestris/
Wild Date Palm
B & B 1
8' c.t.
ZS)b•G!D
15 2go.1x7
33
SP
Sabal palmetto 1
Cabbage Palm
8 & B
12-20' c.t.
��
9- 1 XXL
stagger b/w
minalms
transplanted from
Sabal palmetto /
�o.G�
3 rJ�
elsewhere in the
32
SP
Cabbage Palm
Existing
t�
ROW.
Syagrus
transplanted from
romanzoffianum /
elsewhere in the
I
SR I
Queen Palm
Existing
I
I
ROW,
Shrubs
Ardisia
escallonioides 1
JL45D-
124
AE
Marlberry
3 cal
18-24" x 18-24" HID
Ilex vomitoria
'Nana / Dwarf
5•-.5
1, �i cn
U.6
1,162
IVN
YaU on
3 aI@ 30" oc
15-18" x 15-18"
- •�.�
Spartina bakeri /
2194- Co
508
SB
Sand Cord Grass
3 QaI0 36" oc
550
Sophora tomentosa
/ Yellow
ID. 1 n
&-71 -
110
ST
Necklacepod
3 al
18-24" x 18-24"
Groundcovers
Lantana camara
'Gold Mound' / Gold
AD5
I� 0.5D
210
LM
Mound Lantana
1 palP 24" oc
cs
Muhlenbergia
capiparis /Pink
Z,
10.6 --
-Z7710-65
951 1
95
MC I
Muhly 1
1 gaI9 24" oc
Pik page must be submitted with bid
Bid No. 09-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009
Bid Title: Ridgewood Avenue Improvements Project—PHASE I, PHASE II and PHASE III
Qty 5 m Botanical/Common Cont Cal Slze knit Cost Extension J Remarks
Sod
Paspalum
88,972
PV
vaginatum I
Seashore Pas alum
,f
Mulch
Shredded Cypress
185 CY
Bark Mulcts
3 CXi
Landscape subtotal: D$ !S
IRRIGATION
Heads
6" pop-up spray
head with check
valve, pressure
regulator, purple
83
Ea.
ca
12" pop-up spray
head with check
valve, pressure
regulator, purple
411
Ea.
capZy-&0
f �0
Shrub spray on
28
Ea.
fixed riser
ZJY�
4
Ea.
Bubblers
Valves
4 Ea. 1" Scrubber Valves (. 6LIZZO
1-112" Scrubber
10 Ea. Valves 00.0D 4?rD, CO
1 Ea. Isolation Valve
Controllers
1
Ea.
Irrigation Controller•
1
Ea.
Grounding Kit.
Battery Operated
Controller w/field
6
Ea.
transmitters
�l�•
Intregral Rain
Sensor for Battery
Operated
6
Ea_
Controller
PQ
257-
1
Ea.
Rain Sensor
145- CD
45400 1
Source
Point of Connection
7
Ea.
1-112"
I 10to11-7a.CD
This page must be submitted with bid
J
Bid No. 09-03 Hid Due Date: November 9, 2009 Advertised Date: October 14, 2009
Bid Title: Ridgewood Avenue Improvements Project - PHASE 1, PHASE II and PHASE III
Qty knit
Description
knit Cost utension Remarks
Miscellaneous
Mainline Detector
1 L.S. tape
I L.S. Control wires zqaoo
1 L.S. Glue/fla s .
5 Ea. As -built drawin s
Laterals
3,922
L.F_
314" PVC Class 200
purple
.-70
Z7AD
1,396
L.F.
1" PVC Class 200
u le
:'75
1,148
L.F.
1 114" PVC Class
200 purpIle
n ,
462
L.F.
1 112" PVC Class
2Q0 u le
� QOfs
1,048
L.F.
2" PVC Class 20D
purple
-
.1
367
L.F_
2112" PVC Class
200 purple
-�
Mainline
103
L.F.
1 112" PVC SCH 40
ur le
1-20
1,002
L.F.
2" PVC SCH 40
purple
.�
Sleeves
466 L.F.
2" PVC SCH 40
ZQ. jC,)
430 L.F.
3" PVC SCH 40
162 L.F.
4" PVC SCH 40
123 L.F.
6" PVC SCH 40
_2L25 +
5
Irrigation Subtotal:
GRAND TOTAL;
U51. Ifs
V
V
100
PHASE 1 TOTAL #�} a5, � 7�. gs ;,,._ t,,,+� _ L, � vlfy Se.K•..11lGra •,►r (�r1t
PHASE ll TOTAL #y35,� 3't oo �,r` �l++,t{�eci- Tt�'Y- {�'^�-'ws�rl 5! r�.,- J--r� - 7z+Pll� _5e.�c•�-l�fi+
PHASE lil TOTALI3in.65°I.10
S:X•
This page mast he submitted with bid
Bid No. 09-03 I Bid Due Date: November 9, 2009 I Advertised Date: October 14, 2009 1
Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE 11 and PHASE Ili
ADDENDUM NO. 1 —10128109
ALTERNATES: (if applicable)
The undersigned proposes to perform alternates for stated resulting additions- to or deductions from the
Base Bid. Additions and deductions shall include any modifications of work or additional work that
undersigned may be required to perform by reason of the acceptance of any alternate.
Phase I Alternates
Alternate No, 1 Add i53 66S -,W Deduct
Alternate No. 2 Add Onl. /Qo- oa Deduct
Alternate No. 3 Add #.ZI7-, 121ln.go _Deduct
Alternate No. 4 Add # Deduct
GRAND TOTAL BASE BID
The Bidder agrees that the quantities shown for unit price items are approximate and are subject to
variations in the field and further agrees to do the work at the unit bid price whether the quantities are
increased or decreased.
Accompanying this proposal is a five percent (5%) of comb tal
(Circle One) Certified Check Bid Bond Cashier's Check
in the amount of
$ as bid security.
At the bidder's option, the bid security may be provided for each project separately, or combined as one.
BID CERTIFICATION
The undersigned hereby certifies that this proposal is genuine, not sham or- collusive, or made in the
interest or behalf of any person, form or corporafion not herein names, and that the undersigned has not
directly nor indirectly induced or solicited any other -bidder to submit a sham bid, or any other person, form
or corporation to refrain from bidding and that the undersigned has not in any manner sought collusion to
secure for himself an advantage over any other bidder. The undersigned also hereby certifies and
acknowledges that he/she will comply ►Kith the terms of this proposal in every instance related to the
acceptance of the conditions of the bid.
, •1 0111E , ��
Official address, phone number and fax number:
This page must be submitted with bid
OVA 1 /M
lir... �=� �1.w..
Name D_ _4_c&1� --
Printed
Title: -Pr�e5&nb
Printed
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date: 12/1512009
Item No. I � a.
Subject: Establish a date and time for a presentation and discussion of the Video
History Project.
Department: Administrative
Summary: The project is completed and ready for presentation and discussion.
Requested Council Action: Establish a date and time for the presentation and
discussion
Financial Impact: None
Attachments: None
Submitting Department Head: NIA Date:
Approved by City Manager: Date:/ �
City Council Action: [ ] Approved as Recommended [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain