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HomeMy WebLinkAboutPacket 10-20-2009CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATION: 7:00 p.m. — 7:95 p.m. City of Cape Canaveral ( COUNCIL REGULAR MEETING CITY HALL ANNEX Ik Avenue, Cape Canaveral, Florida TUESDAY October 20, 2009 7:00 PM AGENDA Brevard Museum Update — JaNeen Smith, Assistant Director REPORTS: 7:95 p.m. — 7.40 p.m. City Manager Staff Business & Cultural Development Board Report AUDIENCE TO BE HEARD: 7:40 p.m. — 8:00 p.m. Comments to be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five 5 minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. 105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 Fax: (321) 868-1248 www.cityofcapecanaveral.org • email: ccapecanaveralCcfl.rr.com W, Cape Canaveral, Florida 6October 20, 2009 Page 2 of 2 CONSENT AGENDA: 8:00 p.m. — 8: 05 p.m. Motion to Approve: Regular City Council Meeting Minutes of October 6, 2009. 2. Motion to Approve: Outdoor Entertainment Permit for the Monster Mash Halloween Party at Xeriscape Park; Friday, October 30, 2009 and waive any and all fees. 3. Motion to Approve: Proclamation declaring October 24, 2009 as "Take Back the Night" in recognition of Domestic Violence Awareness Month. CONSIDERATION: 8:05 p.m. — 9:05 p.m. 4. Employee Health Insurance for FY 2009110. REPORTS: 9:05 p.m. —10.00 p.m. 5. Council ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. Quarterly Staff Reports COMMUNITY DEVELOPMENT DEPARTMENT Date: October 13, 2009 To: Bennett Boucher, City Manager From: Todd Morley, Building Offici Barry Brown, Planning and Development Director Re: Community Development Department Quarterly Activity Report: July — September 2009 The following report is a summary of the Community Development Department's activities, accomplishments and on-going projects for the months of July — September 2009. Community Development Department _-Oveiview: Envision Cape Canaveral, "Our Community, Our Future" - Five of the six community workshops were held at the Radisson and were well attended. The final workshop is scheduled for October 22, 2009. A final report will be prepared by the Regional Planning Council and presented to the City Council. Barry Brown and the Citizens Visioning Committee met with the Florida Today editorial board on August 19. The goals of our Community Visioning were discussed and the meeting resulted in a very complimentary column on the op-ed page as well as other articles in the newspaper. On August 21, Barry Brown and Mayor Randels manned a booth at the "How Shall We Grow?" conference held at the Orlando Airport Hyatt. They shared with attendees the progress of our Community Visioning. 10/13/09 Community Development Department Quarterly Report July - Sept 2009. pg. 2 The new building permit fee schedule went into effect October 1" The new sign code went into effect October Is'. Building Official, Todd Morley, submitted a. draft of the tree revision committee's work to the City Attorney's office. The Department provided support for the first Charter Review Committee meeting while the City Clerk position was vacant. Todd Morley met with AudioNideo consultants supporting the anticipated relocation of the City Council chambers from the City Hall Annex to the Library Meeting Room. Todd Morley continues to attend Building Officials Association of Brevard County (BOABC) chapter meetings as well as serve on the Damage Assessment Committee and Building Code Committee. Duree Alexander continues to attend FACE meetings (Florida Association of Code Enforcement) and serves as secretary to the organization. Todd Morley and Jeff Ratliff, Asst. Public Works Director, worked together on various proposed bus shelters and bus bench locations to ensure consistency with City code and public safety. Proiected and on-going nroiects: • Cape Caribe Hotel 1I - 1000 Shorewood Dr. A (150) unit hotel building. Other site improvements include a multi-level parking garage and expanded commercial pool deck area. Site plans and a development agreement are currently under review by staff. • Caribbean Vistas - (420 Madison Ave.) - The preliminary replat was approved on April 7, 2009. The Community Appearance board approved the architecture and color scheme for this 2 -unit townhouse project on July 20, 2009. • Harbor Dr. — (351 Harbor Dr.) - A Single Family Residence — Currently under construction. • Manatee Bay Dr. — (621 Manatee Bay Dr.) - A Single Family Residence - Currently under construction. 10/13/09 Community Development Department Quarterly Report July - Sept 2009. pg. 3 • Mermaid Key - (North half of project is accessed via Thurm Blvd. South half of project is accessed via Astronaut Blvd.) - Residential Condominiums (140 Units) and Commercial development (1.47 acres) on abutting commercial property. Site Plan was approved with conditions on August 9, 2007. No activity this quarter. • Monroe Carwash — (104 Monroe Ave. - comer -of Monroe Ave. and N. Atlantic. Ave.) Construction is on-going. • Mutter Annexation - 315 Grant Ave. (corner of Ridgewood and Grant Ave.) Property owner has requested that the City annex the property which contains a multi-family structure. Staff continues to work with the City Attorney and DCA regarding ramifications of this annexation. • Izzy's Bistro - The owner requested a code amendment to reduce the number of seats from 200- to 150 in order to be exempted from the distance requirement for a liquor license. City Council approved the code amendment on August 4, 2009. • Porter Property - (formerly the Azteca II Restaurant, 6395 N. Atlantic Ave. - comer of Holman Rd. and A1A) - The Board of Adjustment approved a special exception to serve alcoholic beverages (4COP) on June 22, 2009. On July 7, 2009 City Council approved a special event permit for an outside Farmer's Market at the property south of the restaurant. The Farmer's Market is permitted to be open every weekend through December 31, 2009. • Puerto Del Rio — (At W. Central and Thurm Blvd.) 164 condominium units in Phases I & II. 240 condominium units in Phase III. Total 404 condominium units at project build-out. Construction has been ongoing since October, 2001. However, no new permits have been issued since the last 5-story building was completed in June, 2007 (187 units completed to date, 217 units remaining). Developer has approached the City with a concept plan to construct an Assisted-Living Facility on a 5- acre portion of the R-3 property. No further action this quarter. • Sea Shell Cay North Townhomes --- (Lot 3, Sea Shell Lane) — a Special Exception was approved for up to (3) townhouses. The Board of Adjustment granted a one-time 12 month time extension. The Final Replat was approved by City Council on October 7th, 2008. No further action this quarter. • Traxx fence variance - Owner's of Traxx family fun center requested a variance for a six ft. high fence along AIA and Central Blvd. The P&Z Board heard the request on August 12 and recommended approval. The Board of Adjustment heard the request on August 3land approved the requested variance. 10/13/09 Community Development Department Quarterly Report July - Sept 2009. pg. 4 Recently completed proiects: • Oak La. — (126 Oak La.) - A Single Family Residence — One C.O. Issued. • Holman Rd. - (210 Holman Rd.) - A Single Family Residence — One C.O. Issued. Permitting Statistics: (195) Permits were issued with a total construction valuation of $1,118,855.14. Total valuation of construction for calendar year: $4,873,349.80.. Comparison note: during the same quarter 2008, total construction valuation was $4,170,509.96 (this represents a 161/o increase over last year) The department assessed $17,228.19 in permitting fees and $4,735.62 in sewer impact fees; for a total of $21,963.81. (202) Permits were finaled. (2) Certificates of Occupancy were issued for 2 (two) Single Family Residences. (427) Inspections were performed. .? IW,000,aw $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 Business Tag Receipts: Construction Valuation Annually (2008 includes through this quarter) (558) Business Tax Receipts were issued with a total value of $30,458.20 10/13/09 Community Development Department Quarterly Report July - Sept 2009. pg. 5 Code Enforcement Activities Overview table Qty. Category Origin Enforcement Action taken . Current status Internal External Citation Notice of Field Active Resolved (proactive) (reactive) issued Violation Compliance 20 Work without permit 10 10 1 16 3 13 7 82-31 16 Untagged Vehicles 14 2 16 16 34-181 41 Property Overgrowth 10 31 28 13 17 24 34-122, A & B 2 Property Standards 2 2 2 34.96, A-E 9 International Property 8 1 7 2 5 4 Maint, Structure 82-221 1 Alarm Permit 1 1 1 30-27 146 Prohibited Signs 146 146 146 94-6 9 Unsafe Building or System 9 9 9 82-12 2 Notice to Repair Signage 1 1 2 2 10 Building Appearance 7 3 7 3 5 5 Maintenance 34-98 1 Fences, Walls and Hedges 1 1 1 110-470 4 Duties and responsibilities 1 3 4 4 for maintenance. 34-97, et a1 2 Sanitary Sewer Violations 2 1 1 1 1 78-55 2 Solid Waste Container 2 2 2 Violation. 1 Commercial Handbills 1 I 1 Liter 34-37, 34-39, 34-40 2 Business Tax Receipts 1 1 1 1 1 1 70-69 2 Visibility Corner Violation 2 2 1 1 1 Special Exceptions 1 1 1 110-331 24 Better Place 24 24 24 86 Miscellaneous: Blocking 86 86 86 sidewalk, R -O -W issues, litter, illegal dumping, animals, door tags, addressin etc. Sub Totals: 58 323 2 82 297 64 317 381 1 Totals: 381 381 381 10/13/09 Commimity Development Department Quarterly Report July - Sept 2009. pg. G Code Enforcement Board: The Code Enforcement Board held one meeting. Four cases were presented. Community Annearance Board: The Community Appearance Board held (1) meeting. The Board approved (1) request for a 2 -unit townhouse. (1) New Board member was appointed by City Council. Planning & Zoning Board: The Planning & Zoning Board held (1) meeting. The Board recommended: (1) Variance, (0) changes of use; (1) preliminary plat or replats; (0) site plans; (0) final plat or replats; (0) easement vacations; (1) ordinance. (4) Board members were reappointed by City Council. Local Planning Agency: The Local Planning Agency did not hold any meetings during this quarter. Board of Adiustment: The Board of Adjustment held (1) meeting this quarter. The Board approved (1) variance. Constivction Board of Appeals: The Construction Board of Appeals did not hold any meetings this quarter. Public Works Department Quarterly Report October 2009 Administration Reclaimed Water Stormwater Streets and Beautification Public Works Quarterly Report: July, August, September 2009 DATE: October 1, 2009 PUBLIC WORKS ADMINISTRATION 1. Animal Control. This office processed one (8) citizen request for animal traps for the months of July, August, and September 2009 and were notified that a total of 17 animals were trapped as follows: 10 Cats 3 Raccoons 4 Possum 2. Education/Training: 3. New Hires/Transfer: 4. Report on Work Orders/Work Production Period # WO's Community service provided 673 hours of FY 08109 ----- Oct 08 — Sept 09) 220 This Quarter 92 additional labor support. Outstandin.9 This Qtr --- Still Open 10 . . . . . . . . . . . . Plant Operators/ Water Em toymes Lab Streets Reclamation Collections/ Public Works/ Admin Sewer Positions - 31 3 8 8 6 6 Vacancies 0 2 0 0 0 3, MUM; �5 Training Events During Qtr - 3 Education CEU'S Batter Re_ bests a Safety Training — Confined Space t n FP WCOA- "Reliability (July) City Employees; Ethics Training j (August); City Employees Centered DOT Training — "Stimulus Funds" Jeff Maintenance Ratliffr zz Training 16 Jeff Ratliff — 32 hrs Brevard County .025 CE U Executive Leadership Institute ng I None City Employees Florida One Stop Requests/Locates (Not all tickets need locates) Tickets Labor Hours Labor Cost 127 44 $1,441.00 Public Works Quarterly Report: July, August, and September, 2009 DATE: October, 2009 RECLAIMED WATER Plant Production July August September Total Wastewater Treated 37.72 MG 33.39 MG 30.31 MG 101.42 MG Storage Tank .04 MG * 1.6 MG * 1.4 MG * 3.04 MG Reuse Cape Canaveral 25.2 MG 26.60 MG 25.79 MG 77.59 MG Reuse Cocoa Beach 9.53 MG 8.33 MG 5.82 MG 23.68 MG Port Canaveral .132 MG ..077 MG ..039 MG .248 MG Total Reuse 34.90MG 36.60 MG 33.049 MG 104.55 MG River Discharge 2.9 MG 0.0 MG 0.0 MG 2.9 MG Rainfall 6.0 Inches 2.38 Inches 2.16 Inches 10.54 Inches Reclaimed Customers 0 0 0 0 * Water from reuse storage tank that is added to total reuse used. Wastewater Treatment Plant and Citywide Capital Improvements 1. Capital Improvements. None. 2. Regional Residual Dryer System. This ongoing project approved by City Council on October 21, 2003 is a study for a Regional Biosolids Treatment Facility for Brevard County and participating municipalities within Brevard County. The project website is located at www.Space_CoastBiosolids.com. A meeting will be scheduled for Phase II of this project - minutes for this meeting will be included on the City's web site. The municipalities are investigating a biosolidsc_ompany to design, build, and operate the system (DBO). 3. Wastewater Treatment Facility Permit. The City has received a new Florida Department of Environmental Protection (FDEP) Domestic Wastewater Facility Permit (FL0020541-004-DWIP) - expiration date of February 28, 2012. The City has authorized Brown and Caldwell to proceed with work on the FDEP Permit Compliance Administrative Order (AO). This work is ongoing until the AO is completed - the City is currently waiting on a reply from FDEP as to the progress of the AO. The City has completed the 3rd Semi -Annual Progress Report and is waiting on a response from the FDEP. The City has applied for a Minor Revision to the Permit to eliminate monthly monitoring for zinc - also the monitoring of silver, but approval is required from the Environmental Protection Agency (EPA). The request is to extend the compliance date of the AO to March 2010 and to eliminate surface water discharge by using Port Canaveral's aquifer, storage and recovery system (ASR); however much work remains to determine if the ASR system is viable. The City is still waiting on a final decision from the FDEP. 4. Port Canaveral ASR System. The Canaveral Port Authority was issued a permit for the ASR. The City has discussed the potential benefits with Port personnel that the ASR would provide all parties involved. Testing of the Port's ASR system continues - this project is ongoing with City Staff and the Port. Additional testing of the ASR is required of the Port by the FDEP. S. Maintenance Program. The Wastewater Facility and the City's collections system (sewer lines and manholes) are on a pro -active maintenance program. Public Works Quarterly Report: July, August, and September DATE: October 1, 2009 STORMWATER L Maintenance. The City's inmate crew routinely removes floatable items and performs inspections of all baffle boxes after heavy rainstorms — floatable items are also removed on a less frequent basis during drought periods. To date this year, the imnate crew has removed approximately 1,600 cubic yards of debris. 2. Construction Site Inspections. Construction site inspections are completed at the commencement of land clearing, after every rainfall event, and weekly. Inspection of all new construction sites for state mandated regulations in regards to erosion and sediment control is routinely performed. These activities are requirements of the City's National Pollutant Discharge Elimination System (NPDES) stormwater permit. 3. Baffle Box Cleaning. The City's baffle boxes were cleaned of sediment and debris in early -June - approximately 10 cubic yards of sediment were removed from five boxes. The next cleaning event will be conducted in early -2010. 4. Street Sweeping. Street sweeping is performed on all City streets on a monthly basis. USA Services is the current contractor for these services — the contract is in conjunction with the City of Cocoa Beach. To date this year, approximately 138 cubic yards of sand/debris have been collected on City streets. S. North Central Ditch Project. Payment (grant funds) in the amount of approximately $274,000 was forwarded to the City by the Florida Department of Environmental Protection (FDEP). This project is complete. 6. South Central Ditch Project. Final engineering drawings for infrastructure improvements and flood control measures have been prepared. A permit has been received from the St. Johns River Water Management District (SJRWMD) — currently waiting on a permit from the US Army Corps of Engineers (USACOE). This project will be performed in Winter 2009. 7. NPDES (Stormwater) Permit. The City continues to implement all requirements of this FDEP-issued stormwater permit. 8. Utilities. City staff is now marking all storrnwater structures at construction sites as required (since the City is over 10,000 in population). 9. Estuary Grant Application. A grant was awarded to the City by the USACOE to remove Brazilian pepper trees from the City property located on Long Point Road. The City has received a FDEP permit application for the project. The project will be performed in early- to mid -2010 when Brazilian pepper trees are not in bloom. 10. Storrnwater Line Harbor Heights. The City's main stromwater line located just south of the Harbor Heights neighborhood was TV monitored and cleaned by the City's contractor. In areas, over 18 inches of sand were removed from the pipe. 11. Storm -water Inlets - Citywide. Type "C" inlets (at -grade) are being installed at damaged inlet locations throughout the City. Eight inlets were replaced during this time frame. 12. Total Maximum Daily Loads. These new regulations have been finalized by the FDEP — the City will be required to reduce nitrogen and phosphorous concentrations in stonnwater/wastewater by approximately 50%. Meetings are scheduled in October 2009 to develop Basin Management Action Plans (BMAPs). 13. Ocean Woods Stormwater Issues. City contractors have provided cost estimates to the Ocean Woods Homeowner's Association to improve drainage within the subdivision. The property manager is currently attempting to obtain funds to replace a number of stormwater pipes in the development. 14. TV Monitoring/Cleaning of Stormwater System. City staff is currently obtaining quotes from qualified contractors to initiate the three-year TV monitoring/cleaning of the City's entire stormwater system. Work on the project will begin in Fall 2009. 15. FEMA Documentation. City staff assisted with the preparation of the annual Federal Emergency Management Agency (FEMA) report. Public Works Quarterly Report: July, August, and September DATE: October 1, 2009 STREETS AND BEAUTIFICATION SIreets Department: I . Tree Maintenance. Staff continues to perform pruning of all oak trees at City complexes and along various City streets. 2. Inspections. Staff continues to coordinate with the Building Department for tree inspections and reports. 3. Fields Maintenance. Staff continues to maintain the Little League and softball fields for league practices and games. 4. Mowing/Chemical Contractors. Black's Spray Service, Inc. was previously awarded the City's chemical sprayingifertilization contract and Professional Diversified Services, Inc. was previously awarded the mowing/landscaping contract for an additional year. 5. Irrigation Maintenance. City staff continues to maintain existing irrigation systems (over 50) throughout the City. 6. Transit Shelters. The City has been awarded funds to construct transit shelters/ benches throughout the City. The City Council has approved (l) final shelter and bench designs and (2) the Interlocal Agreement (IA) with Brevard County. The City is currently working with the Space Coast Area Transit (SCAT) Authority to order the transit sheltersibenches. 7. Beach Rake. The beach rake has been idled until the end of turtle nesting season. 8. Intersection Improvements. The intersection improvements at West Central Boulevard and North Atlantic Avenue have been completed. The City is currently waiting on funds for sidewalk improvements at this intersection. Brevard County paved the remaining unpaved area at the intersection of North Atlantic Avenue and Canaveral Boulevard. 9. Federal Stimulus Funds. The City is now certified in the Local Agency Program (LAP) with the Florida Department of Transportation (FDOT). Federal Stimulus Funds will be used to pave Ridgewood Avenue through the LAP. Engineering drawings and bid documents for the paving project have been completed. 10. Council Chambers. Streets Department staff is coordinating work with contractors to update the new City Council chambers at the library — the project was approved by the City Council on September 1. 11. Concrete Construction Contractor. City staff is working with the concrete contractor to repair/replace sidewalks/streets/medians located throughout the City. 12. Staff Position. The City is currently advertising for an additional Streets Department employee with a carpentry background. Beautification: 1. Ridgewood Avenue Redevelopment Project. The City's contractors (Brad Smith Associates and Stottler Stagg and Associates) continue to prepare landscaping/ engineering drawings for this streetscape project. Final design drawings and bid documents should be completed in October 2009. 2. Mulch Reduction. City staff continue a program to reduce mulch -covered areas throughout the City. 3. Tree Trimming. Streets Department staff is focusing on the trimming trees in rights- of-way and site visibility triangles. 4. Beautification Board. At the request of the City Council, Beautification Board meetings are now held on a quarterly basis or as needed. 5. Sand Fences. City staff is currently attempting to get this project included in Port Canaveral's permit for the sand renourishment project. 6. Sea Oats. The plants will be available on February 12, 2010. Parks & Recreation Department 7300 North Atlantic Avenue, P.O. Box 326 Cape Canaveral, Florida 32920 321-868-1227 riefever(a).cfl.rr.com PARKS & RECREATION DEPARTMENT QUARTERLY REPORT JULY — SEPTEMBER 2009 Racquetball & Tennis Leagues are running smoothly. Participation dropped off a bit due to summer activities, but has picked up now that the Fall season has arrived. Flag Football & Coed Softball began their Fall seasons in September. We have 7 football & 6 softball teams participating. The leagues play at Canaveral City Park on Tuesday & Thursday nights. Activity at the Youth Center remains very steady & continues to grow with the addition of the PAL Program. July 780 (average per day 29) August 650 (average per day 25) September 700 (average per day 28) The PAL Program has grown tremendously this quarter. They average between 30 — 40 kids a night for the Teen Leader Meetings, held on Tuesday nights. Activities have included an election for a Board of Officials, several field trips, guest speakers, pizza parties & much more. The kids are very interested in the program & they have been out recruiting new members. PAL has added a Friday night social to their calendar as well. Teens can show up & socialize, Iisten to music & just hang out in a safe environment. We had the PAL/Youth Center official introduction on August 18'h, with the unveiling of the new sign. During this time kids conveyed to Sheriff Parker & Mayor Randels things they would like to have at the facility. This lead to the commitment from Sheriff Parker to furnish a variety of new games for the inside & the outside of the building painted & a new awning. On Sunday, August 2P the picnic tables at Sandpiper Park were vandalized beyond repair. The Sheriffs Department conducted an investigation, but came up with no leads or witnesses. The powder coated metal tables have been replaced with 100% recycled plastic tables at a cost of $2,890.00. Cape View Elementary School had an inquiry to the District in regards to permitting a T -Ball field on school property. Risk management was in favor of the field, but stated that the field would have to be funded by the city & be built to the District's standards, i.e. fencing, restrooms, parking, etc. The Summer Camp ended on August 7'" with every week being filled. We heard nothing but raves from all the parents. The kids enjoyed walking field trips, arts & crafts, parties, a variety of different shows & demonstrations, as well as fun, fun, fun. Kudos to Recreation Coordinator Andrea Binney & her staff for a job well done! There is a citizen advisory group that contacted the Recreation Board in regards to having a Dog Park in the city. I investigated the possibility of Manatee Park & Banana River Park. The response I received from FRDAP & the FCT was that they would be in favor of the park, but no grant funded amenities could be disturbed. With this information the advisory group did not feel as if either of the parks would have enough room. The Recreation Board was not in favor of a Dog Park in the city with a 4 — I vote. "Drummin' the Sun Down" took place on Saturday, July 11'h from 5:00 pm — 8:00 pm. Approximately 65 people were on hand enjoying music & the sunset. The Rock & Skate Jam was held on Saturday, August 18`h. The event was sponsored by the Recreation Department & the Police Athletic League. Throughout the day we had 30 skaters & 10 contestants for the Skate Board Contest. Winners received $25 Wal-Mart gift cards. Free activities included DJ music, pizza, soda & open skating. The Kids Community Awareness Day took place on Saturday, August 1St. Sponsors for the event included the Kiwanis CIub, The Fish & Dive Shop & Papa Vito's Pizzeria. Special recognition goes out to Joyce Hamilton for her hard work, devoted hours of service & commitment to the City of Cape Canaveral. We gave out 216 backpacks filled with school supplies. Other activities included free pizza & drinks, the bicycle rodeo with free bike helmets for all kids that participated & various safety & wellness vendors. We held our 3`1 Movie in the Park on Friday, August 7'h. Fly Me to the Moon was showing, with free popcorn for all movie goers. We had another nice turn out with approximately 200 people attending. Trapper Jim Greene brought his reptile show to the Recreation Complex on Saturday, September 12`h. He had a variety of snakes & alligators of various sizes exhibited for the over 100 people in attendance. We had a Parent's Night Out on September 19`''. Parents had the opportunity to drop their kids at the Youth Center, where they enjoyed pizza, a movie & lots of games. Meanwhile parents had a night out. 20 kids participated in this event, which was the maximum amount we were taking. Our monthly newsletters, full page ad in the Press Tribune & the website have generated a tremendous response from the public & have proven to be a great outreach for our programs & activities. The Recreation Director was selected to be a participant in the Brevard County Board of County Commissioners upcoming Executive Leadership Institute (ELI), class of 2010-2011. Up Coming Events: Community Health Fair-- October 14'h Jazz Under the Stars — October 16'h Monster Mash Halloween Street Dance — October 30''' 30 Anniversary Racquetball Tournament — November 6th -8'h Holiday Parent's Night Out—November 21' Holiday Movie in the Park — December 0' 14th Reindeer Run — December 12th Tree Lighting Program — December 13'h Letters to Santa —December 14th -18th New Programs: Pilates — Tuesday & Thursday 8:30 am — 9:30 am Salsa — Wednesday 7:00 pm — 8:00 pm Yoga —Wednesday 10:30 am —11:30 am Jazzercise Personal Touch Training — Friday 10:15 am —11:00 am CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October fi, 2009 7:00 PM L',IR1111�1 CALL TO ORDER: The Chair called the Meeting to Order at 7:00 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem Bob Hoog Council Member Buzz Petsos Mayor Rocky Randels Council Member Shannon Roberts Council Member Betty Walsh Others Present: City Manager Bennett BOUCher City Attorney Anthony Garganese Recreation Director Robert Lefever Public Works Director Walter Bandish Assistant Public Works Director Jeff Ratliff Brevard County Sheriff Acting Cmdr. Greg Purden City Clerk Angela M. Apperson PRESENTATION: Fire Department— Recognition of David "Shorty" Barr, Owner of D.A.B. Painting, Inc.: Fire Chief Sargeant indicated the painting of the Fire Station was done at no cost to the City. He presented a plaque of appreciation to Mr. Barr. Mayor Randels expressed the appreciation of the City and presented Mr. Barg with a certificate of appreciation. Mr. Barr explained his motivation for volunteering to paint the building and expressed his interest in the City. Council members also extended their appreciation to Mr. Barr. Fire Chief Sargeant noted all the planting materials were donated at cost by Rockledge Gardens and planted by the firefighters. Pink Ribbon Walk — Vonda Welborn, Chairman Port Canaveral Association: Ms. Vonda Welborn explained the details for the "Pink Ribbon Walk and urged attendance at the event on Saturday, October 24, 2009. She noted more details are on the Port's web- site. It was noted the money raised by the walk will stay in Brevard County. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 2 of 7 Canaveral Precinct Deputy of the Month (September) — Deputy Michael Mazzone: Lt. Demorat explained how the processing of the crime scenes and the initiative taken by Deputy Mazzone to check with other businesses, who were also victims of theft led to this award. Deputy Mazzone expressed his gratitude for the award. Acting Comander Purden expressed his gratitude for the help provided to him during his interim tenure. Councilmember Roberts asked for an update on the Fire Department Grant, to which Mr. Boucher indicated the deadline has been moved to December 31, 2009. REPORTS: City Manager • Mr. Boucher introduced City Clerk Angela Apperson and encouraged everyone to stop by to meet her. Mr. Boucher also commended Mia Gothford for her hard work and dedication during the search for a new City Clerk. • Mr. Boucher noted the Ridgewood Avenue project is still on track to be awarded in November Mr. Boucher requested Council Members respond to the Clerk's Office for their availability to attend the Wet Seminar Mr. Boucher provided an update regarding the RFPs for a feasibility study for the Police Department and asked Council to provide direction at the next meeting. Discussion ensued and included the costs for a feasibility study could be upwards of $50,000.00; obtaining the complete cost for the Satellite Beach Police Department before going out for an RFP; not wanting to spend a lot of money for a study; having the BCSO Commander come to a council meeting to answer questions, explain the community policing program, the special operations; obtaining figures from other agencies and that more municipalities are contracting with Sherrill Offices for services. Consensus was reached to have the City Manager obtain costs for police services from similar sized cities and possibly beach communities and have the Commander come to answer questions. Recreation Department • Mr. Lefever reminder everyone of the Community Health Fair on Oct 14th from 8 to 11 a.m. at the Recreation Complex. Public Works Department • Platt Loftis, Waste Pro, explained the details of the transition, the placement of the 64 gallon carts, the increased service level and the distribution of recycling bins. He noted their responses to service calls. He responded to questions of council members. Mr. Boucher indicated beach recycling is still on the "to do" list. Compliments were provided and related to the service that is being provided by Waste -Pro. Walter Bandish is to get elected officials access to the Ez-Track System. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 3 of 7 • Mr. Boucher provided an update on the renovations at the Library to provide for Council Meetings and indicated painting will occur next Monday and carpet instillation thereafter. He further indicated Todd Moorley has been in contact with audio-visual companies. SherifFs Department • Lt. Demorat provided details related to the recent shooting, which resulted in an arrest and provided information related to the "Meth — house" that was discovered and eliminated in the City. He noted follow up to ensure the "Meth -house" property is ready for habitation prior to the structure being rented again will occur. Councilmember's concerns were responded to by Lt Demorat, who encouraged citizens who believe there are drug sales in their area to contact the department. BUSINESS & CULTURAL DEVELOPMENT BOARD REPORT • No report. AUDIENCE TO BE HEARD: Mr. Leo Nicholas, resident, noted work needed on the trail at Manatee Park, where there are areas that are uneven. He was concerned of individuals being injured. Mr. Nicholas also urged for the City to have their own police department for added control as to who the Police Chief will be and noted the City of Belisle recently transitioned from their sheriffs department to having their own Police Department. CONSENT AGENDA: 1. Motion to Approve: Regular City Council Meeting Minutes of August 18, 2009. 2. Motion to Approve: Outdoor Entertainment Permit for the Annual Fall Festival at Manatee Sanctuary Park; Saturday, October 10, 2009. 3. Motion to Approve: Outdoor Entertainment Permit for a Jazz Concert at the Recreation Complex; Friday, October 16, 2009. 4. Motion to Approve: Resolution No. 2009-36; Reappointing a Regular Member, Appointing a First Alternate as a Regular Member and Appointing a Second Alternate as a First Alternate to the Library Board. 5. Motion to Approve: Resolution No. 2009-36; Reappointing Regular Members to the Code Enforcement Board. 6. Motion to Approve: Resolution No. 2009-37; Reappointing a Regular Member to the Recreation Board. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 4 of 7 7. Motion to Approve: Resolution No. 2009-38; Reappointing a Regular Member to the Board of Adjustment. Mayor Randels inquired if any items are to be removed from the Consent Agenda for discussion. Ms. Roberts asked to remove item No. 1. A motion was made by Ms. Roberts and seconded by Ms. Walsh, to approve Consent Agenda Item two through seven. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Item #1 - Ms. Roberts referred to page 4, under the "Audience to be Heard" section. She suggested the last sentence be changed to "the council affirmed" rather than Mr. Petsos and Boucher affirmed. Discussion ensued and included whether the minutes should be summary or include more detail, whether other audio will be placed on the website and if so what costs are associated. A motion was made by Ms. Roberts and seconded by Mr. Hoog, to approve item number one. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. CONSIDERATION: 8. Motion to Approve: Annual City Manager Evaluation: Ms. Roberts explained her intentions. Discussion ensued and included whether this evaluation is for one or two years, the need to have the council, as a whole, formally set goals for the City Manager to attain, the difference between the goals of the Council for the City and the goals for the City Manager, the possible need for a special meeting to come to a consensus as to the goals for the City Manager, when the reviews are to be completed and when they will be discussed with the City Manager, the need for staff to make a composite evaluation with the comments from each elected official, and after the review, to have the City Manager develop an action plan. A motion was made by Ms. Roberts and seconded by Mr. Randels, that we proceed with getting all of our individual evaluations into Bennett by October 23`d and we will have our two agenda items for the meeting we have on November e, one to certify the election results, and two to work with Bennett as it relates to the Council wide evaluation. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 9. Motion to Approve: Resolution 2009-34; Recognizing Florida City Government Week: Attorney Garganese read the title of the resolution into the record. A motion was made by Mr. Hoog and seconded by Ms. Roberts, to approve Resolution 2009-34. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 5 of 7 Recreation Director Robert Lefever reported on the activities that are being planned for City Government Week. Discussion ensued and included the library is the best place to have the heritage display, whether or not to purchase the United States Flags, the need to document and memorialize the event, and to also provide "I Love Cape Canaveral" pins. Agreement was reached to purchase flags, and distribute pins for the event; have the Heritage display at the library, hold a mock council meeting at 5:30 on October 20th and to have certain City departments explain their department operations to the students. Compliments were provided to Mr. Lefever, Ms. Roberts, as well as Principal Dufresne and her staff for their hard work in planning this event. Council Member Roberts outlined suggestions for part two of the events as follows: develop a City flag with a seal; develop a "Fact Sheet" about Cape Canaveral, which could also be placed on the web site; form a City of Cape Canaveral Speakers Bureau; Start a City Newsletter; expand City advisory boards to incorporate youth representatives or create a City youth advisory board (suggestion was made to add this to the existing PAL Board); create an opportunity for paid or unpaid youth internships (suggestion was made to incorporate this at the Recreation Department - setting criteria for the individuals who will be interns). A consensus was reached to have staff study associated costs related to these items and return findings to the Council. 10. Motion to Approve: Resolution 2009-39; Supporting and Endorsing the Florida Federal Space Policy Agenda. Attorney Garganese read the title of the resolution into the record. A motion was made by Mr. Petsos and seconded by Ms. Roberts, to approve Resolution 2009-39. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Ms. Roberts thanked Mr. Boucher for drafting the resolution, which was used by all the cities in the county. 11. Motion to Approve: City Council Letter to President Obama Encouraging Support of the Space Program. A motion was made by Ms. Roberts and seconded by Mr. Hoog, that we support this letter as drafted. Discussion included the desire to send letters directly to the President to show the communities concerns, placing a notice on the web site and the marquee encouraging citizens to do the same; that the space program not only effects this area but the nation as a whole. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 12. Motion to Approve: Extension of Street Sweeping Services Contract: Jeff Ratliff explained the contract has the same scope of work as last contract and there is no additional cost. A motion was made by Mr. Petsos, seconded by Ms. Walsh, to approve the street sweeping contract. Contract terms were discussed. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. DISCUSSION: City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 6 of 7 13. Council Review of 2009 Legislative and Management Improvement Agendas: The legislative discussion included the upcoming presentation of a revised tree ordinance, the need to review the duties of the review boards in a workshop setting; the Vision statement being the driving force for tasks assigned to each board, the prior suggestions to modify the permitting process/development review process; conflicting codes, outdated codes or underutilized codes. It was agreed the council will meet after the presentation of the Visioning Statement to discuss the duties of the review boards and then meet with board representatives. The management discussion included the upcoming presentation of revised Personnel Policies & Supervisor Handbook, human resources outsourcing, researching a management system for City forms and the status of the research for an action tracking system. 14. Operating Procedures for Council Agenda Setting: The process that will be used for setting the Council agendas was discussed. The discussion also included the requirements of the Florida Sunshine Law which prohibits council members to meet or discuss potential agenda items. Elected Officials were in agreement they would submit agenda items to the City Clerk using the agenda request form or an e-mail containing the similar information. Staff will prepare a calendar of meetings and the cuff off dates for submittal. The goal is to have the agenda and the packet out the Tuesday, one week prior to the meeting, so all will have time to review and prepare in advance for the meetings. REPORTS: 15. Council Council Member Walsh • Ms. Walsh noted complaints from citizens relating to Brighthouse moving the NASA channel from the basic cable package to a more expensive package. Ms. Roberts indicated she has received complaints about the loss of the government channel from the basic package. • Ms. Walsh noted a letter from the American Non -Smoker Rights Foundation requesting information about local legislation relating to smoking. The letter was forwarded to the City Manager for response. • Ms. Walsh referred to the Town of Indiatlantic's web site and the information they post to keep individuals informed of their progress to meet their goals. She expressed the desire for Cape Canaveral to do something similar. Council Member Petsos • Mr. Petsos complimented the Public Works Department on the quick response to the broken sewer main on Central Avenue. • Mr. Petsos requested a status on the Development Agreement with Town Reality, for Phase I, as he was concerned they may be trying to change the agreement. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 7 of 7 • Mr. Petsos requested Reality, for Phase I, as agreement. a status on the Development Agreement with Town he was concerned they may be trying to change the Council Member Roberts • Ms. Roberts noted her Candidacy for the 15th Congressional District Seat as a Democrat. ADJOURNMENT: There being no further business, the Meeting adjourned at 9:55 P.M. Rocky Randels, MAYOR Angela M_ Appreson, City Clerk City of Cape Canaveral City Council Agenda Form City Council Meeting Date; 10/20/09 Item No. _ ;;�_ Subject: Monster Mash Halloween Party Department: Parks & Recreation Summary: Halloween Party for parents & kids 12 & under. See attached flyer for event details. Requested Council Action: Waive any & all fees. Financial Impact: None Attachments: ❑ Supporting Documents Reviewed Submitting Department Head: Date: Approved by City Manager: Date:�911Y` City Council Action: [roved as Recommended { ] Disapproved [ ] Approved with Modifications { ] Tabled to Time Certain Me -M-0 To: Mayor Randels & City Council Members From: Robert Lefever, Parks & Recreation Director CC: Bennett Boucher, City Manager Date: October 7, 2009 Re: Monster Mash Halloween Party The Parks & Recreation Department will be hosting its' annual Monster Mash Halloween Party on Friday, October 30, 2009 from 6:30 pm to 8:00 pm. I have attached an Outdoor Entertainment Permit for your approval. The event will take place in Xersicape Park, located on Taylor Avenue between City Hall & the Recreation Complex. We are requesting that Taylor Avenue be closed from A1A east to Poinsetta Avenue between the hours of 6:00 pm — 8:30 pm. We are also requesting one community policing deputy. Please see the attached flyer for all the event details. Thanks, 4�� Robert Lefever Revised 03-22-07 CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT Date: %7 The applicant or representative agrees to be on site at all times empowered with authority over all aspects of the event and empowered to act for the applicant. Name of Applicant:_ L AI ,per 60'*" / _ (J 4 1Jy C�' Title: �PG✓[// !/i'1 ,�/%E� dr Firm: to C.F.t �'GL1� .{/ -r e4: % Gyp Address: 0 , R147111 G /ell � ZQ E -Mail: Telephone: 0 ME FAX: 2 7 Local Contact: . S & Q ✓ if Title: Local Address (if different from above Type of Event:/[ Will Alcoholic Beverages Be Served on the Premises? �iYESS( N?O_A Event Datc(s) in Cape Canaveral: _ /�/o'61 V. Location(s): Date(s) Xe Ili.f ca�� / d , T y/dl- ///"� . a-.. Attach map(s) indicating event area and desi nated parking areas. ❑Tr c Control Q�Jse of Police/Fire Rescue Equipment Z8fr eet Closing ❑Vehicles/Equipment on Beach DOther ❑Vehicle Parking on City Property LCL Time 41 -ep.--6e--, J400? Specify: CI�ifPi T/al /Ty� , j�i/l��/l �// / /����1, If applicant wishes to erect tents or other temporary structures in conjunction with the event, a building permit application must also be submitted along with all pertinent information relating to the temporary structures and their proposed location. Submittal of the building permit application will occur AFTER City Council has approved the Outdoor Entertainment Permit. By signing this application, the applicant acknowledges and agrees to the following provisions: Revised 03-22-07 INSURANCE A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor entertainment event against any and all claims and demands made by any person for injuries received in connection with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, written within limits of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment pennit, together with adequate evidence that the premiums are paid. Name of Insurance Co: -LCI. /MVV. 01 W�rI ��� Policy No: Expiration Date: B f II. PROMOTIONAL AUTHORIZATION Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media related purposes. III. EXPENSES/FEES The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral. IV. EXEMPTIONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said code. List any exemptions you are seeking. AV � All Jree�( )eAt �� ,ol� e a/ Date /401/if 19::5; Applicant or R resentative/Title Approved by City of Cape Canaveral: City Representative's Name: Title: Signature: Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape Canaveral. For further information, please contact: City of Cape Canaveral Bennett C. Boucher, City Manager 105 Polk Avenue Cape Canaveral, FL 32920 Phone: (321) 868-1230 Fax: (321) 868-1224 i FR -00 OCTOBER 301 200 6:30 PM —.6:00 PM XERI.SCAPE PARK BETWEEN CM . AL:L rt TSE RECREA7109 COMPLEX ADMISSION is FREE Come Join tis for a H54t. of -scary fun. ere will be a costume contest a a fiance conies . for Ws 12 R un4er, goo4ie dogs for all Ws! Sottas R- snacks will be avaltaVe for .50 FOR MORE I9FORMAno Al CALL IE RECREA710N COPLEX AT .868--1-776 'mese materials are neither sponsored by nor endorsed by the Board, 1s agents, or ds employeesThe views and the it tmahm contained in the matedefs are not an expression of the opinion, Wief, or poky of the Board, Ov Dmb4 and/or the administration " :0-- 3 Rocky Randeis ke,----eo-Ve� 7Ultzlo? From: mpaccione@cfl.rr.com Sent: Thursday, October 08, 2009 9:47 AM To:rocky-cape@cfl.rr.com Cc: Vicci Impoco e(M Subject: Take Back the Night Proclamation info Attachments: Ca peProclamation.doe; TBTN Letter.doc Ni Rocky, it was nice to talk to you this morning. I really appreciate your willingness to issue the proclamation for our domestic violence awareness event. I look forward to seeing you at Monday's meeting, thanks is e e Michele Paccione Palm Bay City Council Member Chairperson for "Take back the Night" on Saturday, October 24 at 4:00 pm..., END DOMESTIC VIOLENCE & SEXUAL ASSAULT 321-480-9295 "We are the ones we have been waiting far" ,—A Gl Michele Paccione Palm Bay City Council Member 120 Malabar Road SE Palm Bay, FL 32907 October 8"', 2009 Reference: Proclamation. for Take Back the Night The month of October has been designated by the U.S. Government as Domestic Violence Awareness Month. During this month, The Brevard County "Take Back the Night" is planning an event to educate citizens about Domestic Violence, to honor fallen victims and to encourage both batterers and battered women to seek the help they need. We would be honored if you would sponsor an official proclamation to recognize the month of October as Domestic Violence Awareness Month in West Melbourne. Such a proclamation will emphasize your commitment to this important cause and recognize the efforts of those who work to end violence in our homes every month of the year. The Is' annual "Take Back the Night", a community wide effort to end Domestic Violence will be on Saturday, October 24`h, beginning at 4:00 pm at Front Street Park in Melbourne. We invite you to attend our event and join us to help our community. We will joined by several Domestic Violence shelters, community leaders, and survivors. Thank you for your consideration of this request. We appreciate your support of our efforts to end violence against women. Please feel free to call me if you would like more information. Sincerely yours, Michele Paccione, Palm Bay City Council Member Chairperson of Take Back the Night (321) 480-9295 Enclosure (1) OFT'ICIAL TROCLAWATION CIgT 0T CAS (.W-AVERAL, T'LORADA WHEREAS, violence against women and children continues to become more prevalent as a social problem and is now the single largest cause of injury to women and children. WHEREAS, the problems of domestic violence are not confined to any group or groups of people but cross all economic, racial and societal barriers; and supported by societal indifference. WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and/or abuse. WHEREAS, the impact of domestic violence is wide ranging, directly affecting women and children. Domestic violence exacts a high price on its victims, families, communities, and society. WHEREAS, domestic violence represents a pattern of assault and coercive behavior that will escalate in frequency and severity if intervention does not occur. WHEREAS, "Take Back the Night" is a place free from sexual assault and domestic violence. We invite you to become part of the solution, part of the end to violence. Here is a place to take a stand, a place to break the silence. Here we can take back the night and take back our lives. NOW, THEREFORE, I, Rocky Randels, Mayor of the City of Cape Canaveral, Brevard County Florida, do hereby proclaim October 24, 2009 as the official day to: "Take Sack the Night" And urge all citizens to actively participate and work toward the elimination of personal and institutional violence against women. Signed andSeafed this 201A Day of Octo6er, 2009 flavor City of Cape Canaveral City Council Agenda Form Council Meeting Date: 09/20/2009 Subject: Employee Health Insurance for FY 2009/10 Department: Finance Department Summary: We have had all participating Insurance Companies bid on providing Health, Vision and Dental Insurance for the new fiscal year. The summaries of those bids are included in this packet. Requested Council Action: We are requesting that Council approve a dual option of the Health 1St 24 renewal (current policy) and the Health 1S High Deductable policy (Alternate 9). This would give the employees a choice in what they want for their health insurance. It is also requested that Council approve for the difference between the premiums be allocated to the employee to fund their Health Savings Account for at least the first year. An approval on the High Deductable policy will represent a commitment to provide this type of insurance for a minimum of two years, due to the tax penalties provided by the IRS. A participant must be in the system for a minimum of one complete calendar year. We also recommend that the City change the dental provider from Compbenefit to Delta. The rates are lower and it is our understanding that the policy is better. Financial Impact: Funding for the insurance recommendations above are funded in the current budget. Attachments: X Supporting Documents Reviewed Submitting Department Head: Andrea Beecommended Date: 10/07/09 Approved by City Manager: Date:lo�y/ City Council Action: [ ] Appro as [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain 2009 Health Insurance Renewal Analysis Current vs. Renewal Over the past 12 months the medical rate level (employee/dependent utilization) for the City of Cape Canaveral has shown improvement. In plan year 2007-08 the medical rate level was .94 compared to .859 for plan year 2008-09. This coupled with abase rate (trend) increase from Health First Health Plans (HFHP) and changes in employee age categories, provided a net renewal increase of 9.9% for the current HF 24 medical plan. 2008-09 2007-08 .859 .94 0.85 1.0 1.15 2007108 — 2008109 medical rate level comparison The renewal proposal from HFHP compares current vs. renewal rates and correlating plan designs. HFHP has modified existing small group plan designs to reflect a cost shift to employees and covered dependents. Effective upon renewal, coinsurance will apply to the professional and technical components of diagnostic lab and radiology services. Co - pays will also increase for primary care, specialist visits and outpatient surgery. Alternate health insurance proposals are provided from Health First Health Plans, Aetna, BC/BS of Florida, Cigna, United Health Care (UHC) and the International Union of Operating Engineers. Medical plan options are provided to give a market comparison of current benefits and alternate plan designs to lower costs. In addition, High Deductible Health Plan (HDHP) alternate proposals are included for each carrier; except the International Union of Operating Engineers. The HDHP options provided in this proposal satisfy the maximum out-of-pocket and minimum deductible requirements set forth by the Internal Revenue Service (IRS). The HDHP option would allow employees currently not receiving Medicare Part A or B to contribute to a Health Savings Account (HSA) or allow the City of Cape Canaveral to contribute to the employee's HSA. Combined employee and employer contributions cannot exceed the following HSA contribution limitations defined by the IRS: Covera e Type Regulation CY.2009 CY 20.10 Employee Only Annual Maximum $3,000 $3,050 HSA Contribution Employee + Family Annual Maximum $5,950 $6,150 HSA Contribution Note: An additional $1,000 contribution is allowed for participants 55 years of age or older Dental The dental renewal proposal from Comp Benefits/Humana, for plan year 2004-10, reflected an increase of 5.5%. Alternate proposals from Delta Dental, Sun Life, The Standard, Guardian and MetLife show options to include or exclude orthodontic care. Additional options are provided to reflect out -of -network reimbursement based on Usual & Customary (UCR) charges. An out -of -network reimbursement plan, based on UCR vs. the current PPO out of network plan, would help lower out-of-pocket costs to employees and dependents utilizing their dental coverage. Vision & Basic Life Current vision and life insurance plans have a two year rate guarantee and will renew December 1St, 2010. Market Analysis Health First Health Plans Health First Health Plans (HFHP) continues to hold the majority of small group market share in Brevard. However a slight loss in commercial membership is beginning to occur, which is primarily due to recent changes in their small and large group plan designs. Even so, a small group that is insured with HFHP and has a medical rate level of 1.0 or below may have difficulty finding a competitive alternate proposal. The local provider network for HFHP continues to be very strong, though access to out- of-area ut- o£area providers remains limited. HFHP network includes all hospitals in Brevard County, except Wuesthoff Health Systems in Rockledge and Melbourne. Effective October 1St 2008, Omni Health Care is no longer considered an in -network provider. HFHP is continuing to include the added value of a free Pro -Health and fitness membership for all covered employees and dependents to promote healthy living. Aetna Health, Inc. Aetna Health, Inc. continues to be well positioned to become a viable option in the small and large group markets in Brevard County. Their new competitive position is largely due to signing a provider contract with Health First, Inc. that was effective July 1, 2006. This contract allows Aetna members to have access to all hospital systems and to all major physician groups in Brevard County. Aetna has also become very aggressive with their underwriting of small and large group prospects. Market analysis indicates that Aetna is making a strong push to gain market share in Brevard County. Their underwriting method for small groups allows employers to receive up to a 10% discount by completing a Group Medical Questionnaire and a 15% discount for using Individual Medical Questionnaires. United Healthcare Currently United Health Care (UHC) is in line with other major carriers in the Brevard County small group market based on traditional plan designs. However, their premium rates for high deductible health plans are some of the most attractive in the industry. UHC is currently offering a discount of up to 15% for using an Employer Group Questionnaire or an Individual Medical Questionnaire for new business submissions. UHC also holds contracts with all hospital systems in Brevard County and provides access to a strong national provider network. Blue Cross/Blue Shield of Florida Blue Cross/Blue Shield of Florida is slowly gaining momentum in the Brevard County group market. The Blues are marketing Blue Options and Network Blue plans. These plans have increased deductibles, coinsurance and out-of-pocket maximums, which allows for considerably less cost compared to their traditional plans. Additional changes to plan designs are expected January 2010. BC/BS has also been aggressive with their rating of small group prospects by allowing employers to receive up to a 9% discount by completing an Employer Medical Questionnaire for groups with 4 or more employees electing coverage. Hospital affiliations in Brevard County include Health First and Wuesthoff, along with access to a statewide preferred provider network. Cigna Cigna Health Care has recently entered the small group market in Brevard County. Plan designs are limited and based on deductible and coinsurance. Cigna requires completion of an Individual Medical Questionnaire on groups with less than 10 employees and an Employer Medical Questionnaire on group sizes over 10 employees. Rates provided can be increased or decreased by 15% based on the overall risk of the group. Cigna does have provider contracts with all major hospital systems in Brevard County and access to a national provider network. 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