HomeMy WebLinkAboutPacket 10-20-2009CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATION:
7:00 p.m. — 7:95 p.m.
City of Cape Canaveral
( COUNCIL REGULAR MEETING
CITY HALL ANNEX
Ik Avenue, Cape Canaveral, Florida
TUESDAY
October 20, 2009
7:00 PM
AGENDA
Brevard Museum Update — JaNeen Smith, Assistant Director
REPORTS:
7:95 p.m. — 7.40 p.m.
City Manager
Staff
Business & Cultural Development Board Report
AUDIENCE TO BE HEARD:
7:40 p.m. — 8:00 p.m.
Comments to be heard on items that do not appear on the agenda of this meeting.
Citizens will limit their comments to five 5 minutes. The City Council will not take
any action under the "Audience To Be Heard" section of the agenda. The Council may
schedule such items as regular agenda items and act upon them in the future.
105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 Fax: (321) 868-1248
www.cityofcapecanaveral.org • email: ccapecanaveralCcfl.rr.com
W, Cape Canaveral, Florida
6October 20, 2009
Page 2 of 2
CONSENT AGENDA:
8:00 p.m. — 8: 05 p.m.
Motion to Approve: Regular City Council Meeting Minutes of October 6, 2009.
2. Motion to Approve: Outdoor Entertainment Permit for the Monster Mash
Halloween Party at Xeriscape Park; Friday, October 30, 2009 and waive any and
all fees.
3. Motion to Approve: Proclamation declaring October 24, 2009 as "Take Back the
Night" in recognition of Domestic Violence Awareness Month.
CONSIDERATION:
8:05 p.m. — 9:05 p.m.
4. Employee Health Insurance for FY 2009110.
REPORTS:
9:05 p.m. —10.00 p.m.
5. Council
ADJOURNMENT:
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides
to appeal any decision made by the City Council with respect to any matter considered at this meeting, that
person will need a record of the proceedings, and for such purpose that person may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which
the appeal is to be based. This notice does not constitute consent by the City for the introduction or
admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or
appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of
these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting.
Quarterly
Staff
Reports
COMMUNITY DEVELOPMENT
DEPARTMENT
Date: October 13, 2009
To: Bennett Boucher, City Manager
From: Todd Morley, Building Offici
Barry Brown, Planning and Development Director
Re: Community Development Department Quarterly Activity Report: July —
September 2009
The following report is a summary of the Community Development Department's
activities, accomplishments and on-going projects for the months of July —
September 2009.
Community Development Department _-Oveiview:
Envision Cape Canaveral, "Our Community, Our Future" - Five of the six
community workshops were held at the Radisson and were well attended. The
final workshop is scheduled for October 22, 2009. A final report will be
prepared by the Regional Planning Council and presented to the City Council.
Barry Brown and the Citizens Visioning Committee met with the Florida Today
editorial board on August 19. The goals of our Community Visioning were
discussed and the meeting resulted in a very complimentary column on the op-ed
page as well as other articles in the newspaper.
On August 21, Barry Brown and Mayor Randels manned a booth at the "How
Shall We Grow?" conference held at the Orlando Airport Hyatt. They shared
with attendees the progress of our Community Visioning.
10/13/09
Community Development Department Quarterly Report
July - Sept 2009.
pg. 2
The new building permit fee schedule went into effect October 1"
The new sign code went into effect October Is'.
Building Official, Todd Morley, submitted a. draft of the tree revision
committee's work to the City Attorney's office.
The Department provided support for the first Charter Review Committee
meeting while the City Clerk position was vacant.
Todd Morley met with AudioNideo consultants supporting the anticipated
relocation of the City Council chambers from the City Hall Annex to the Library
Meeting Room.
Todd Morley continues to attend Building Officials Association of Brevard
County (BOABC) chapter meetings as well as serve on the Damage Assessment
Committee and Building Code Committee.
Duree Alexander continues to attend FACE meetings (Florida Association of
Code Enforcement) and serves as secretary to the organization.
Todd Morley and Jeff Ratliff, Asst. Public Works Director, worked together on
various proposed bus shelters and bus bench locations to ensure consistency
with City code and public safety.
Proiected and on-going nroiects:
• Cape Caribe Hotel 1I - 1000 Shorewood Dr. A (150) unit hotel building.
Other site improvements include a multi-level parking garage and
expanded commercial pool deck area. Site plans and a development
agreement are currently under review by staff.
• Caribbean Vistas - (420 Madison Ave.) - The preliminary replat was
approved on April 7, 2009. The Community Appearance board approved
the architecture and color scheme for this 2 -unit townhouse project on
July 20, 2009.
• Harbor Dr. — (351 Harbor Dr.) - A Single Family Residence — Currently
under construction.
• Manatee Bay Dr. — (621 Manatee Bay Dr.) - A Single Family Residence
- Currently under construction.
10/13/09
Community Development Department Quarterly Report
July - Sept 2009.
pg. 3
• Mermaid Key - (North half of project is accessed via Thurm Blvd. South
half of project is accessed via Astronaut Blvd.) - Residential
Condominiums (140 Units) and Commercial development (1.47 acres) on
abutting commercial property. Site Plan was approved with conditions on
August 9, 2007. No activity this quarter.
• Monroe Carwash — (104 Monroe Ave. - comer -of Monroe Ave. and N.
Atlantic. Ave.) Construction is on-going.
• Mutter Annexation - 315 Grant Ave. (corner of Ridgewood and Grant
Ave.) Property owner has requested that the City annex the property
which contains a multi-family structure. Staff continues to work with the
City Attorney and DCA regarding ramifications of this annexation.
• Izzy's Bistro - The owner requested a code amendment to reduce the
number of seats from 200- to 150 in order to be exempted from the
distance requirement for a liquor license. City Council approved the code
amendment on August 4, 2009.
• Porter Property - (formerly the Azteca II Restaurant, 6395 N. Atlantic
Ave. - comer of Holman Rd. and A1A) - The Board of Adjustment
approved a special exception to serve alcoholic beverages (4COP) on June
22, 2009. On July 7, 2009 City Council approved a special event permit
for an outside Farmer's Market at the property south of the restaurant. The
Farmer's Market is permitted to be open every weekend through
December 31, 2009.
• Puerto Del Rio — (At W. Central and Thurm Blvd.) 164 condominium
units in Phases I & II. 240 condominium units in Phase III. Total 404
condominium units at project build-out. Construction has been ongoing
since October, 2001. However, no new permits have been issued since
the last 5-story building was completed in June, 2007 (187 units
completed to date, 217 units remaining). Developer has approached the
City with a concept plan to construct an Assisted-Living Facility on a 5-
acre portion of the R-3 property. No further action this quarter.
• Sea Shell Cay North Townhomes --- (Lot 3, Sea Shell Lane) — a Special
Exception was approved for up to (3) townhouses. The Board of
Adjustment granted a one-time 12 month time extension. The Final
Replat was approved by City Council on October 7th, 2008. No further
action this quarter.
• Traxx fence variance - Owner's of Traxx family fun center requested a
variance for a six ft. high fence along AIA and Central Blvd. The P&Z
Board heard the request on August 12 and recommended approval. The
Board of Adjustment heard the request on August 3land approved the
requested variance.
10/13/09
Community Development Department Quarterly Report
July - Sept 2009.
pg. 4
Recently completed proiects:
• Oak La. — (126 Oak La.) - A Single Family Residence — One C.O. Issued.
• Holman Rd. - (210 Holman Rd.) - A Single Family Residence — One
C.O. Issued.
Permitting Statistics:
(195) Permits were issued with a total construction valuation of $1,118,855.14.
Total valuation of construction for calendar year: $4,873,349.80..
Comparison note: during the same quarter 2008, total construction valuation was $4,170,509.96 (this represents
a 161/o increase over last year)
The department assessed $17,228.19 in permitting fees and $4,735.62 in sewer
impact fees; for a total of $21,963.81.
(202) Permits were finaled.
(2) Certificates of Occupancy were issued for 2 (two) Single Family Residences.
(427) Inspections were performed.
.? IW,000,aw
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$0
Business Tag Receipts:
Construction Valuation Annually
(2008 includes through this quarter)
(558) Business Tax Receipts were issued with a total value of $30,458.20
10/13/09
Community Development Department Quarterly Report
July - Sept 2009.
pg. 5
Code Enforcement Activities
Overview table
Qty.
Category
Origin
Enforcement Action taken
. Current status
Internal
External
Citation
Notice of
Field
Active
Resolved
(proactive)
(reactive)
issued
Violation
Compliance
20
Work without permit
10
10
1
16
3
13
7
82-31
16
Untagged Vehicles
14
2
16
16
34-181
41
Property Overgrowth
10
31
28
13
17
24
34-122, A & B
2
Property Standards
2
2
2
34.96, A-E
9
International Property
8
1
7
2
5
4
Maint, Structure
82-221
1
Alarm Permit
1
1
1
30-27
146
Prohibited Signs
146
146
146
94-6
9
Unsafe Building or System
9
9
9
82-12
2
Notice to Repair Signage
1
1
2
2
10
Building Appearance
7
3
7
3
5
5
Maintenance
34-98
1
Fences, Walls and Hedges
1
1
1
110-470
4
Duties and responsibilities
1
3
4
4
for maintenance.
34-97, et a1
2
Sanitary Sewer Violations
2
1
1
1
1
78-55
2
Solid Waste Container
2
2
2
Violation.
1
Commercial Handbills
1
I
1
Liter 34-37, 34-39, 34-40
2
Business Tax Receipts
1
1
1
1
1
1
70-69
2
Visibility Corner Violation
2
2
1
1
1
Special Exceptions
1
1
1
110-331
24
Better Place
24
24
24
86
Miscellaneous: Blocking
86
86
86
sidewalk, R -O -W issues,
litter, illegal dumping,
animals, door tags,
addressin etc.
Sub Totals:
58
323
2
82
297
64
317
381
1 Totals:
381
381
381
10/13/09
Commimity Development Department Quarterly Report
July - Sept 2009.
pg. G
Code Enforcement Board:
The Code Enforcement Board held one meeting. Four cases were presented.
Community Annearance Board:
The Community Appearance Board held (1) meeting. The Board approved (1)
request for a 2 -unit townhouse. (1) New Board member was appointed by City
Council.
Planning & Zoning Board:
The Planning & Zoning Board held (1) meeting. The Board recommended: (1)
Variance, (0) changes of use; (1) preliminary plat or replats; (0) site plans; (0)
final plat or replats; (0) easement vacations; (1) ordinance. (4) Board members
were reappointed by City Council.
Local Planning Agency:
The Local Planning Agency did not hold any meetings during this quarter.
Board of Adiustment:
The Board of Adjustment held (1) meeting this quarter. The Board approved (1)
variance.
Constivction Board of Appeals:
The Construction Board of Appeals did not hold any meetings this quarter.
Public Works Department
Quarterly Report
October 2009
Administration
Reclaimed Water
Stormwater
Streets and Beautification
Public Works Quarterly Report:
July, August, September 2009
DATE: October 1, 2009
PUBLIC WORKS ADMINISTRATION
1. Animal Control. This office processed one (8) citizen request for animal traps for the months of July,
August, and September 2009 and were notified that a total of 17 animals were trapped as follows:
10 Cats
3 Raccoons
4 Possum
2. Education/Training:
3. New Hires/Transfer:
4. Report on Work Orders/Work Production
Period
# WO's
Community service provided 673 hours of
FY 08109 ----- Oct 08 — Sept 09)
220
This Quarter
92
additional labor support.
Outstandin.9 This Qtr --- Still Open
10
. . . . . . . . . . . .
Plant Operators/
Water
Em toymes
Lab Streets
Reclamation
Collections/ Public Works/ Admin
Sewer
Positions - 31
3 8
8
6
6
Vacancies
0 2
0
0
0
3,
MUM;
�5
Training Events During Qtr - 3
Education
CEU'S
Batter Re_ bests a
Safety Training — Confined Space
t n
FP WCOA-
"Reliability
(July) City Employees; Ethics Training
j
(August); City Employees
Centered
DOT Training — "Stimulus Funds" Jeff
Maintenance
Ratliffr
zz
Training
16
Jeff Ratliff — 32 hrs Brevard County
.025 CE U
Executive Leadership Institute ng
I
None
City Employees
Florida One Stop Requests/Locates
(Not all tickets need locates)
Tickets
Labor Hours
Labor Cost
127
44
$1,441.00
Public Works Quarterly Report:
July, August, and September, 2009
DATE: October, 2009
RECLAIMED WATER
Plant Production
July
August
September
Total
Wastewater Treated
37.72 MG
33.39 MG
30.31 MG
101.42 MG
Storage Tank
.04 MG
* 1.6 MG
* 1.4 MG
* 3.04 MG
Reuse Cape Canaveral
25.2 MG
26.60 MG
25.79 MG
77.59 MG
Reuse Cocoa Beach
9.53 MG
8.33 MG
5.82 MG
23.68 MG
Port Canaveral
.132 MG
..077 MG
..039 MG
.248 MG
Total Reuse
34.90MG
36.60 MG
33.049 MG
104.55 MG
River Discharge
2.9 MG
0.0 MG
0.0 MG
2.9 MG
Rainfall
6.0 Inches
2.38 Inches
2.16 Inches
10.54 Inches
Reclaimed Customers
0
0
0
0
* Water from reuse storage tank that is added to total reuse used.
Wastewater Treatment Plant and Citywide Capital Improvements
1. Capital Improvements. None.
2. Regional Residual Dryer System. This ongoing project approved by City Council on October 21,
2003 is a study for a Regional Biosolids Treatment Facility for Brevard County and participating
municipalities within Brevard County. The project website is located at www.Space_CoastBiosolids.com.
A meeting will be scheduled for Phase II of this project - minutes for this meeting will be included on the
City's web site. The municipalities are investigating a biosolidsc_ompany to design, build, and operate
the system (DBO).
3. Wastewater Treatment Facility Permit. The City has received a new Florida
Department of Environmental Protection (FDEP) Domestic Wastewater Facility Permit
(FL0020541-004-DWIP) - expiration date of February 28, 2012. The City has authorized
Brown and Caldwell to proceed with work on the FDEP Permit Compliance Administrative
Order (AO). This work is ongoing until the AO is completed - the City is currently waiting on
a reply from FDEP as to the progress of the AO. The City has completed the 3rd Semi -Annual
Progress Report and is waiting on a response from the FDEP.
The City has applied for a Minor Revision to the Permit to eliminate monthly monitoring
for zinc - also the monitoring of silver, but approval is required from the Environmental
Protection Agency (EPA). The request is to extend the compliance date of the AO to March
2010 and to eliminate surface water discharge by using Port Canaveral's aquifer, storage and
recovery system (ASR); however much work remains to determine if the ASR system is
viable. The City is still waiting on a final decision from the FDEP.
4. Port Canaveral ASR System. The Canaveral Port Authority was issued a permit for the
ASR. The City has discussed the potential benefits with Port personnel that the ASR would
provide all parties involved. Testing of the Port's ASR system continues - this project is
ongoing with City Staff and the Port. Additional testing of the ASR is required of the Port
by the FDEP.
S. Maintenance Program. The Wastewater Facility and the City's collections system (sewer
lines and manholes) are on a pro -active maintenance program.
Public Works Quarterly Report:
July, August, and September
DATE: October 1, 2009
STORMWATER
L Maintenance. The City's inmate crew routinely removes floatable items and performs
inspections of all baffle boxes after heavy rainstorms — floatable items are also removed
on a less frequent basis during drought periods. To date this year, the imnate crew has
removed approximately 1,600 cubic yards of debris.
2. Construction Site Inspections. Construction site inspections are completed at the
commencement of land clearing, after every rainfall event, and weekly. Inspection of
all new construction sites for state mandated regulations in regards to erosion and
sediment control is routinely performed. These activities are requirements of the City's
National Pollutant Discharge Elimination System (NPDES) stormwater permit.
3. Baffle Box Cleaning. The City's baffle boxes were cleaned of sediment and debris in
early -June - approximately 10 cubic yards of sediment were removed from five boxes.
The next cleaning event will be conducted in early -2010.
4. Street Sweeping. Street sweeping is performed on all City streets on a monthly basis.
USA Services is the current contractor for these services — the contract is in conjunction
with the City of Cocoa Beach. To date this year, approximately 138 cubic yards of
sand/debris have been collected on City streets.
S. North Central Ditch Project. Payment (grant funds) in the amount of approximately
$274,000 was forwarded to the City by the Florida Department of Environmental
Protection (FDEP). This project is complete.
6. South Central Ditch Project. Final engineering drawings for infrastructure
improvements and flood control measures have been prepared. A permit has been
received from the St. Johns River Water Management District (SJRWMD) — currently
waiting on a permit from the US Army Corps of Engineers (USACOE). This project
will be performed in Winter 2009.
7. NPDES (Stormwater) Permit. The City continues to implement all requirements of
this FDEP-issued stormwater permit.
8. Utilities. City staff is now marking all storrnwater structures at construction sites as
required (since the City is over 10,000 in population).
9. Estuary Grant Application. A grant was awarded to the City by the USACOE to
remove Brazilian pepper trees from the City property located on Long Point Road. The
City has received a FDEP permit application for the project. The project will be
performed in early- to mid -2010 when Brazilian pepper trees are not in bloom.
10. Storrnwater Line Harbor Heights. The City's main stromwater line located just
south of the Harbor Heights neighborhood was TV monitored and cleaned by the City's
contractor. In areas, over 18 inches of sand were removed from the pipe.
11. Storm -water Inlets - Citywide. Type "C" inlets (at -grade) are being installed at
damaged inlet locations throughout the City. Eight inlets were replaced during this time
frame.
12. Total Maximum Daily Loads. These new regulations have been finalized by the
FDEP — the City will be required to reduce nitrogen and phosphorous concentrations in
stonnwater/wastewater by approximately 50%. Meetings are scheduled in October
2009 to develop Basin Management Action Plans (BMAPs).
13. Ocean Woods Stormwater Issues. City contractors have provided cost estimates to
the Ocean Woods Homeowner's Association to improve drainage within the
subdivision. The property manager is currently attempting to obtain funds to replace a
number of stormwater pipes in the development.
14. TV Monitoring/Cleaning of Stormwater System. City staff is currently obtaining
quotes from qualified contractors to initiate the three-year TV monitoring/cleaning of
the City's entire stormwater system. Work on the project will begin in Fall 2009.
15. FEMA Documentation. City staff assisted with the preparation of the annual Federal
Emergency Management Agency (FEMA) report.
Public Works Quarterly Report:
July, August, and September
DATE: October 1, 2009
STREETS AND BEAUTIFICATION
SIreets Department:
I . Tree Maintenance. Staff continues to perform pruning of all oak trees at City
complexes and along various City streets.
2. Inspections. Staff continues to coordinate with the Building Department for tree
inspections and reports.
3. Fields Maintenance. Staff continues to maintain the Little League and softball fields
for league practices and games.
4. Mowing/Chemical Contractors. Black's Spray Service, Inc. was previously
awarded the City's chemical sprayingifertilization contract and Professional
Diversified Services, Inc. was previously awarded the mowing/landscaping contract
for an additional year.
5. Irrigation Maintenance. City staff continues to maintain existing irrigation systems
(over 50) throughout the City.
6. Transit Shelters. The City has been awarded funds to construct transit shelters/
benches throughout the City. The City Council has approved (l) final shelter and
bench designs and (2) the Interlocal Agreement (IA) with Brevard County. The City
is currently working with the Space Coast Area Transit (SCAT) Authority to order
the transit sheltersibenches.
7. Beach Rake. The beach rake has been idled until the end of turtle nesting season.
8. Intersection Improvements. The intersection improvements at West Central
Boulevard and North Atlantic Avenue have been completed. The City is currently
waiting on funds for sidewalk improvements at this intersection. Brevard County
paved the remaining unpaved area at the intersection of North Atlantic Avenue and
Canaveral Boulevard.
9. Federal Stimulus Funds. The City is now certified in the Local Agency Program
(LAP) with the Florida Department of Transportation (FDOT). Federal Stimulus
Funds will be used to pave Ridgewood Avenue through the LAP. Engineering
drawings and bid documents for the paving project have been completed.
10. Council Chambers. Streets Department staff is coordinating work with contractors
to update the new City Council chambers at the library — the project was approved by
the City Council on September 1.
11. Concrete Construction Contractor. City staff is working with the concrete
contractor to repair/replace sidewalks/streets/medians located throughout the City.
12. Staff Position. The City is currently advertising for an additional Streets Department
employee with a carpentry background.
Beautification:
1. Ridgewood Avenue Redevelopment Project. The City's contractors (Brad Smith
Associates and Stottler Stagg and Associates) continue to prepare landscaping/
engineering drawings for this streetscape project. Final design drawings and bid
documents should be completed in October 2009.
2. Mulch Reduction. City staff continue a program to reduce mulch -covered areas
throughout the City.
3. Tree Trimming. Streets Department staff is focusing on the trimming trees in rights-
of-way and site visibility triangles.
4. Beautification Board. At the request of the City Council, Beautification Board
meetings are now held on a quarterly basis or as needed.
5. Sand Fences. City staff is currently attempting to get this project included in Port
Canaveral's permit for the sand renourishment project.
6. Sea Oats. The plants will be available on February 12, 2010.
Parks & Recreation Department
7300 North Atlantic Avenue, P.O. Box 326
Cape Canaveral, Florida 32920
321-868-1227
riefever(a).cfl.rr.com
PARKS & RECREATION DEPARTMENT QUARTERLY REPORT
JULY — SEPTEMBER 2009
Racquetball & Tennis Leagues are running smoothly. Participation dropped off a bit due to summer activities,
but has picked up now that the Fall season has arrived.
Flag Football & Coed Softball began their Fall seasons in September. We have 7 football & 6 softball teams
participating. The leagues play at Canaveral City Park on Tuesday & Thursday nights.
Activity at the Youth Center remains very steady & continues to grow with the addition of the PAL Program.
July 780 (average per day 29)
August 650 (average per day 25)
September 700 (average per day 28)
The PAL Program has grown tremendously this quarter. They average between 30 — 40 kids a night for
the Teen Leader Meetings, held on Tuesday nights. Activities have included an election for a Board of
Officials, several field trips, guest speakers, pizza parties & much more. The kids are very interested in
the program & they have been out recruiting new members. PAL has added a Friday night social to their
calendar as well. Teens can show up & socialize, Iisten to music & just hang out in a safe environment.
We had the PAL/Youth Center official introduction on August 18'h, with the unveiling of the new sign.
During this time kids conveyed to Sheriff Parker & Mayor Randels things they would like to have at the
facility. This lead to the commitment from Sheriff Parker to furnish a variety of new games for the inside
& the outside of the building painted & a new awning.
On Sunday, August 2P the picnic tables at Sandpiper Park were vandalized beyond repair. The Sheriffs
Department conducted an investigation, but came up with no leads or witnesses. The powder coated
metal tables have been replaced with 100% recycled plastic tables at a cost of $2,890.00.
Cape View Elementary School had an inquiry to the District in regards to permitting a T -Ball field on
school property. Risk management was in favor of the field, but stated that the field would have to be
funded by the city & be built to the District's standards, i.e. fencing, restrooms, parking, etc.
The Summer Camp ended on August 7'" with every week being filled. We heard nothing but raves from
all the parents. The kids enjoyed walking field trips, arts & crafts, parties, a variety of different shows &
demonstrations, as well as fun, fun, fun. Kudos to Recreation Coordinator Andrea Binney & her staff for
a job well done!
There is a citizen advisory group that contacted the Recreation Board in regards to having a Dog Park in
the city. I investigated the possibility of Manatee Park & Banana River Park. The response I received
from FRDAP & the FCT was that they would be in favor of the park, but no grant funded amenities could
be disturbed. With this information the advisory group did not feel as if either of the parks would have
enough room. The Recreation Board was not in favor of a Dog Park in the city with a 4 — I vote.
"Drummin' the Sun Down" took place on Saturday, July 11'h from 5:00 pm — 8:00 pm. Approximately 65
people were on hand enjoying music & the sunset.
The Rock & Skate Jam was held on Saturday, August 18`h. The event was sponsored by the Recreation
Department & the Police Athletic League. Throughout the day we had 30 skaters & 10 contestants for the
Skate Board Contest. Winners received $25 Wal-Mart gift cards. Free activities included DJ music,
pizza, soda & open skating.
The Kids Community Awareness Day took place on Saturday, August 1St. Sponsors for the event
included the Kiwanis CIub, The Fish & Dive Shop & Papa Vito's Pizzeria. Special recognition goes out
to Joyce Hamilton for her hard work, devoted hours of service & commitment to the City of Cape
Canaveral. We gave out 216 backpacks filled with school supplies. Other activities included free pizza
& drinks, the bicycle rodeo with free bike helmets for all kids that participated & various safety &
wellness vendors.
We held our 3`1 Movie in the Park on Friday, August 7'h. Fly Me to the Moon was showing, with free
popcorn for all movie goers. We had another nice turn out with approximately 200 people attending.
Trapper Jim Greene brought his reptile show to the Recreation Complex on Saturday, September 12`h. He
had a variety of snakes & alligators of various sizes exhibited for the over 100 people in attendance.
We had a Parent's Night Out on September 19`''. Parents had the opportunity to drop their kids at the
Youth Center, where they enjoyed pizza, a movie & lots of games. Meanwhile parents had a night out.
20 kids participated in this event, which was the maximum amount we were taking.
Our monthly newsletters, full page ad in the Press Tribune & the website have generated a tremendous
response from the public & have proven to be a great outreach for our programs & activities.
The Recreation Director was selected to be a participant in the Brevard County Board of County
Commissioners upcoming Executive Leadership Institute (ELI), class of 2010-2011.
Up Coming Events:
Community Health Fair-- October 14'h
Jazz Under the Stars — October 16'h
Monster Mash Halloween Street Dance — October 30'''
30 Anniversary Racquetball Tournament — November 6th -8'h
Holiday Parent's Night Out—November 21'
Holiday Movie in the Park — December 0'
14th Reindeer Run — December 12th
Tree Lighting Program — December 13'h
Letters to Santa —December 14th -18th
New Programs:
Pilates — Tuesday & Thursday 8:30 am — 9:30 am
Salsa — Wednesday 7:00 pm — 8:00 pm
Yoga —Wednesday 10:30 am —11:30 am
Jazzercise Personal Touch Training — Friday 10:15 am —11:00 am
CITY COUNCIL REGULAR MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
TUESDAY
October fi, 2009
7:00 PM
L',IR1111�1
CALL TO ORDER: The Chair called the Meeting to Order at 7:00 P.M.
ROLL CALL:
Council Members Present:
Mayor Pro Tem
Bob Hoog
Council Member
Buzz Petsos
Mayor
Rocky Randels
Council Member
Shannon Roberts
Council Member
Betty Walsh
Others Present:
City Manager
Bennett BOUCher
City Attorney
Anthony Garganese
Recreation Director
Robert Lefever
Public Works Director
Walter Bandish
Assistant Public Works Director
Jeff Ratliff
Brevard County Sheriff Acting Cmdr.
Greg Purden
City Clerk
Angela M. Apperson
PRESENTATION:
Fire Department— Recognition of David "Shorty" Barr, Owner of D.A.B. Painting,
Inc.: Fire Chief Sargeant indicated the painting of the Fire Station was done at no cost to
the City. He presented a plaque of appreciation to Mr. Barr. Mayor Randels expressed
the appreciation of the City and presented Mr. Barg with a certificate of appreciation. Mr.
Barr explained his motivation for volunteering to paint the building and expressed his
interest in the City. Council members also extended their appreciation to Mr. Barr. Fire
Chief Sargeant noted all the planting materials were donated at cost by Rockledge
Gardens and planted by the firefighters.
Pink Ribbon Walk — Vonda Welborn, Chairman Port Canaveral Association: Ms.
Vonda Welborn explained the details for the "Pink Ribbon Walk and urged attendance at
the event on Saturday, October 24, 2009. She noted more details are on the Port's web-
site. It was noted the money raised by the walk will stay in Brevard County.
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 2 of 7
Canaveral Precinct Deputy of the Month (September) — Deputy Michael Mazzone: Lt.
Demorat explained how the processing of the crime scenes and the initiative taken by
Deputy Mazzone to check with other businesses, who were also victims of theft led to this
award. Deputy Mazzone expressed his gratitude for the award. Acting Comander Purden
expressed his gratitude for the help provided to him during his interim tenure.
Councilmember Roberts asked for an update on the Fire Department Grant, to which Mr.
Boucher indicated the deadline has been moved to December 31, 2009.
REPORTS:
City Manager
• Mr. Boucher introduced City Clerk Angela Apperson and encouraged everyone to stop
by to meet her. Mr. Boucher also commended Mia Gothford for her hard work and
dedication during the search for a new City Clerk.
• Mr. Boucher noted the Ridgewood Avenue project is still on track to be awarded in
November
Mr. Boucher requested Council Members respond to the Clerk's Office for their
availability to attend the Wet Seminar
Mr. Boucher provided an update regarding the RFPs for a feasibility study for the
Police Department and asked Council to provide direction at the next meeting.
Discussion ensued and included the costs for a feasibility study could be upwards of
$50,000.00; obtaining the complete cost for the Satellite Beach Police Department
before going out for an RFP; not wanting to spend a lot of money for a study; having
the BCSO Commander come to a council meeting to answer questions, explain the
community policing program, the special operations; obtaining figures from other
agencies and that more municipalities are contracting with Sherrill Offices for services.
Consensus was reached to have the City Manager obtain costs for police
services from similar sized cities and possibly beach communities and have the
Commander come to answer questions.
Recreation Department
• Mr. Lefever reminder everyone of the Community Health Fair on Oct 14th from 8 to 11
a.m. at the Recreation Complex.
Public Works Department
• Platt Loftis, Waste Pro, explained the details of the transition, the placement of the 64
gallon carts, the increased service level and the distribution of recycling bins. He noted
their responses to service calls. He responded to questions of council members. Mr.
Boucher indicated beach recycling is still on the "to do" list. Compliments were
provided and related to the service that is being provided by Waste -Pro. Walter
Bandish is to get elected officials access to the Ez-Track System.
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 3 of 7
• Mr. Boucher provided an update on the renovations at the Library to provide for
Council Meetings and indicated painting will occur next Monday and carpet instillation
thereafter. He further indicated Todd Moorley has been in contact with audio-visual
companies.
SherifFs Department
• Lt. Demorat provided details related to the recent shooting, which resulted in an arrest
and provided information related to the "Meth — house" that was discovered and
eliminated in the City. He noted follow up to ensure the "Meth -house" property is ready
for habitation prior to the structure being rented again will occur. Councilmember's
concerns were responded to by Lt Demorat, who encouraged citizens who believe
there are drug sales in their area to contact the department.
BUSINESS & CULTURAL DEVELOPMENT BOARD REPORT
• No report.
AUDIENCE TO BE HEARD:
Mr. Leo Nicholas, resident, noted work needed on the trail at Manatee Park, where
there are areas that are uneven. He was concerned of individuals being injured. Mr.
Nicholas also urged for the City to have their own police department for added
control as to who the Police Chief will be and noted the City of Belisle recently
transitioned from their sheriffs department to having their own Police Department.
CONSENT AGENDA:
1. Motion to Approve: Regular City Council Meeting Minutes of August 18,
2009.
2. Motion to Approve: Outdoor Entertainment Permit for the Annual Fall
Festival at Manatee Sanctuary Park; Saturday, October 10, 2009.
3. Motion to Approve: Outdoor Entertainment Permit for a Jazz Concert at the
Recreation Complex; Friday, October 16, 2009.
4. Motion to Approve: Resolution No. 2009-36; Reappointing a Regular
Member, Appointing a First Alternate as a Regular Member and Appointing
a Second Alternate as a First Alternate to the Library Board.
5. Motion to Approve: Resolution No. 2009-36; Reappointing Regular
Members to the Code Enforcement Board.
6. Motion to Approve: Resolution No. 2009-37; Reappointing a Regular
Member to the Recreation Board.
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 4 of 7
7. Motion to Approve: Resolution No. 2009-38; Reappointing a Regular
Member to the Board of Adjustment.
Mayor Randels inquired if any items are to be removed from the Consent Agenda for
discussion. Ms. Roberts asked to remove item No. 1.
A motion was made by Ms. Roberts and seconded by Ms. Walsh, to approve
Consent Agenda Item two through seven. The vote on the motion carried 5-0 with
voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels,
For; Ms. Roberts, For and Ms. Walsh, For.
Item #1 - Ms. Roberts referred to page 4, under the "Audience to be Heard" section.
She suggested the last sentence be changed to "the council affirmed" rather than Mr.
Petsos and Boucher affirmed. Discussion ensued and included whether the minutes
should be summary or include more detail, whether other audio will be placed on the
website and if so what costs are associated. A motion was made by Ms. Roberts and
seconded by Mr. Hoog, to approve item number one. The vote on the motion
carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For;
Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For.
CONSIDERATION:
8. Motion to Approve: Annual City Manager Evaluation: Ms. Roberts explained
her intentions. Discussion ensued and included whether this evaluation is for one or
two years, the need to have the council, as a whole, formally set goals for the City
Manager to attain, the difference between the goals of the Council for the City and the
goals for the City Manager, the possible need for a special meeting to come to a
consensus as to the goals for the City Manager, when the reviews are to be completed
and when they will be discussed with the City Manager, the need for staff to make a
composite evaluation with the comments from each elected official, and after the review,
to have the City Manager develop an action plan. A motion was made by Ms.
Roberts and seconded by Mr. Randels, that we proceed with getting all of our
individual evaluations into Bennett by October 23`d and we will have our two
agenda items for the meeting we have on November e, one to certify the election
results, and two to work with Bennett as it relates to the Council wide evaluation.
The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog,
For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For.
9. Motion to Approve: Resolution 2009-34; Recognizing Florida City
Government Week: Attorney Garganese read the title of the resolution into the record.
A motion was made by Mr. Hoog and seconded by Ms. Roberts, to approve
Resolution 2009-34. The vote on the motion carried 5-0 with voting as follows:
Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For
and Ms. Walsh, For.
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 5 of 7
Recreation Director Robert Lefever reported on the activities that are being planned for
City Government Week. Discussion ensued and included the library is the best place to
have the heritage display, whether or not to purchase the United States Flags, the need
to document and memorialize the event, and to also provide "I Love Cape Canaveral"
pins. Agreement was reached to purchase flags, and distribute pins for the event;
have the Heritage display at the library, hold a mock council meeting at 5:30 on
October 20th and to have certain City departments explain their department
operations to the students. Compliments were provided to Mr. Lefever, Ms. Roberts,
as well as Principal Dufresne and her staff for their hard work in planning this event.
Council Member Roberts outlined suggestions for part two of the events as follows:
develop a City flag with a seal; develop a "Fact Sheet" about Cape Canaveral, which
could also be placed on the web site; form a City of Cape Canaveral Speakers Bureau;
Start a City Newsletter; expand City advisory boards to incorporate youth
representatives or create a City youth advisory board (suggestion was made to add this
to the existing PAL Board); create an opportunity for paid or unpaid youth internships
(suggestion was made to incorporate this at the Recreation Department - setting criteria
for the individuals who will be interns). A consensus was reached to have staff
study associated costs related to these items and return findings to the Council.
10. Motion to Approve: Resolution 2009-39; Supporting and Endorsing the
Florida Federal Space Policy Agenda. Attorney Garganese read the title of the
resolution into the record. A motion was made by Mr. Petsos and seconded by Ms.
Roberts, to approve Resolution 2009-39. The vote on the motion carried 5-0 with
voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels,
For; Ms. Roberts, For and Ms. Walsh, For. Ms. Roberts thanked Mr. Boucher for
drafting the resolution, which was used by all the cities in the county.
11. Motion to Approve: City Council Letter to President Obama Encouraging
Support of the Space Program. A motion was made by Ms. Roberts and
seconded by Mr. Hoog, that we support this letter as drafted. Discussion included
the desire to send letters directly to the President to show the communities concerns,
placing a notice on the web site and the marquee encouraging citizens to do the same;
that the space program not only effects this area but the nation as a whole. The vote
on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr.
Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For.
12. Motion to Approve: Extension of Street Sweeping Services Contract: Jeff
Ratliff explained the contract has the same scope of work as last contract and there is
no additional cost. A motion was made by Mr. Petsos, seconded by Ms. Walsh, to
approve the street sweeping contract. Contract terms were discussed. The vote on
the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr.
Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For.
DISCUSSION:
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 6 of 7
13. Council Review of 2009 Legislative and Management Improvement Agendas:
The legislative discussion included the upcoming presentation of a revised tree ordinance,
the need to review the duties of the review boards in a workshop setting; the Vision
statement being the driving force for tasks assigned to each board, the prior suggestions
to modify the permitting process/development review process; conflicting codes, outdated
codes or underutilized codes. It was agreed the council will meet after the
presentation of the Visioning Statement to discuss the duties of the review boards
and then meet with board representatives. The management discussion included the
upcoming presentation of revised Personnel Policies & Supervisor Handbook, human
resources outsourcing, researching a management system for City forms and the status of
the research for an action tracking system.
14. Operating Procedures for Council Agenda Setting: The process that will be
used for setting the Council agendas was discussed. The discussion also included the
requirements of the Florida Sunshine Law which prohibits council members to meet or
discuss potential agenda items. Elected Officials were in agreement they would submit
agenda items to the City Clerk using the agenda request form or an e-mail containing
the similar information. Staff will prepare a calendar of meetings and the cuff off dates
for submittal. The goal is to have the agenda and the packet out the Tuesday, one
week prior to the meeting, so all will have time to review and prepare in advance for the
meetings.
REPORTS:
15. Council
Council Member Walsh
• Ms. Walsh noted complaints from citizens relating to Brighthouse moving the
NASA channel from the basic cable package to a more expensive package. Ms.
Roberts indicated she has received complaints about the loss of the government
channel from the basic package.
• Ms. Walsh noted a letter from the American Non -Smoker Rights Foundation
requesting information about local legislation relating to smoking. The letter was
forwarded to the City Manager for response.
• Ms. Walsh referred to the Town of Indiatlantic's web site and the information they
post to keep individuals informed of their progress to meet their goals. She
expressed the desire for Cape Canaveral to do something similar.
Council Member Petsos
• Mr. Petsos complimented the Public Works Department on the quick response to
the broken sewer main on Central Avenue.
• Mr. Petsos requested a status on the Development Agreement with Town
Reality, for Phase I, as he was concerned they may be trying to change the
agreement.
City of Cape Canaveral, Florida
City Council Regular Meeting
October 6, 2009
Page 7 of 7
• Mr. Petsos requested
Reality, for Phase I, as
agreement.
a status on the Development Agreement with Town
he was concerned they may be trying to change the
Council Member Roberts
• Ms. Roberts noted her Candidacy for the 15th Congressional District Seat as a
Democrat.
ADJOURNMENT:
There being no further business, the Meeting adjourned at 9:55 P.M.
Rocky Randels, MAYOR
Angela M_ Appreson, City Clerk
City of Cape Canaveral
City Council Agenda Form
City Council Meeting Date; 10/20/09
Item No. _ ;;�_
Subject: Monster Mash Halloween Party
Department: Parks & Recreation
Summary: Halloween Party for parents & kids 12 & under.
See attached flyer for event details.
Requested Council Action: Waive any & all fees.
Financial Impact: None
Attachments: ❑ Supporting Documents Reviewed
Submitting Department Head:
Date:
Approved by City Manager:
Date:�911Y`
City Council Action: [roved as Recommended
{ ] Disapproved
[ ] Approved with Modifications
{ ] Tabled to Time Certain
Me -M-0
To: Mayor Randels & City Council Members
From: Robert Lefever, Parks & Recreation Director
CC: Bennett Boucher, City Manager
Date: October 7, 2009
Re: Monster Mash Halloween Party
The Parks & Recreation Department will be hosting its' annual Monster
Mash Halloween Party on Friday, October 30, 2009 from 6:30 pm to 8:00
pm. I have attached an Outdoor Entertainment Permit for your approval.
The event will take place in Xersicape Park, located on Taylor Avenue
between City Hall & the Recreation Complex. We are requesting that Taylor
Avenue be closed from A1A east to Poinsetta Avenue between the hours of
6:00 pm — 8:30 pm. We are also requesting one community policing deputy.
Please see the attached flyer for all the event details.
Thanks,
4��
Robert Lefever
Revised 03-22-07
CITY OF CAPE CANAVERAL, FLORIDA
APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT
Date: %7
The applicant or representative agrees to be on site at all times empowered with authority over all aspects
of the event and empowered to act for the applicant.
Name of Applicant:_ L AI ,per 60'*"
/ _
(J 4 1Jy C�' Title: �PG✓[// !/i'1 ,�/%E� dr
Firm: to C.F.t �'GL1� .{/ -r e4: % Gyp
Address: 0 , R147111 G /ell � ZQ
E -Mail:
Telephone: 0 ME
FAX:
2 7
Local Contact:
. S & Q ✓ if
Title:
Local Address (if different from above
Type of Event:/[
Will Alcoholic Beverages Be Served on the Premises? �iYESS( N?O_A
Event Datc(s) in Cape Canaveral: _ /�/o'61 V.
Location(s): Date(s)
Xe Ili.f ca�� / d , T y/dl- ///"� . a-..
Attach map(s) indicating event area and desi nated parking areas.
❑Tr c Control Q�Jse of Police/Fire Rescue Equipment
Z8fr
eet Closing ❑Vehicles/Equipment on Beach
DOther ❑Vehicle Parking on City Property
LCL
Time
41 -ep.--6e--, J400?
Specify: CI�ifPi T/al /Ty� , j�i/l��/l �// / /����1,
If applicant wishes to erect tents or other temporary structures in conjunction with the event, a building
permit application must also be submitted along with all pertinent information relating to the temporary
structures and their proposed location. Submittal of the building permit application will occur AFTER City
Council has approved the Outdoor Entertainment Permit.
By signing this application, the applicant acknowledges and agrees to the following provisions:
Revised 03-22-07
INSURANCE
A written public liability insurance policy insuring the person staging, promoting or conducting the outdoor
entertainment event against any and all claims and demands made by any person for injuries received in connection
with the staging, promoting, conducting or attendance of or at the outdoor entertainment event, written within limits
of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00
damage to property, and for not less than $500,000.00 for damages incurred or claimed by more than one person for
bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall
be attached to the application for a special outdoor entertainment pennit, together with adequate evidence that the
premiums are paid.
Name of Insurance Co: -LCI. /MVV. 01 W�rI ��� Policy No:
Expiration Date: B
f
II. PROMOTIONAL AUTHORIZATION
Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes
and other media related purposes.
III. EXPENSES/FEES
The applicant agrees to pay the City, in advance, for any services provided by the City at the City's usual rates and
any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral.
IV. EXEMPTIONS
Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections
waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been
otherwise provided for as required by said code. List any exemptions you are seeking.
AV � All Jree�(
)eAt �� ,ol� e a/ Date /401/if 19::5;
Applicant or R resentative/Title
Approved by City of Cape Canaveral:
City Representative's Name:
Title:
Signature:
Applicants shall keep a copy of this approved permit and attachments on the day of the event within the City of Cape
Canaveral.
For further information, please contact: City of Cape Canaveral
Bennett C. Boucher, City Manager
105 Polk Avenue
Cape Canaveral, FL 32920
Phone: (321) 868-1230
Fax: (321) 868-1224
i
FR -00
OCTOBER 301 200
6:30 PM —.6:00 PM
XERI.SCAPE PARK
BETWEEN CM . AL:L rt
TSE RECREA7109 COMPLEX
ADMISSION is FREE
Come Join tis for a H54t. of -scary fun. ere will be a costume contest a a fiance conies .
for Ws 12 R un4er, goo4ie dogs for all Ws! Sottas R- snacks will be avaltaVe for .50
FOR MORE I9FORMAno Al CALL IE RECREA710N COPLEX AT .868--1-776
'mese materials are neither sponsored by nor endorsed by the Board, 1s agents, or ds employeesThe views and the it tmahm
contained in the matedefs are not an expression of the opinion, Wief, or poky of the Board, Ov Dmb4 and/or the administration "
:0-- 3
Rocky Randeis
ke,----eo-Ve� 7Ultzlo?
From:
mpaccione@cfl.rr.com
Sent:
Thursday, October 08, 2009 9:47 AM
To:rocky-cape@cfl.rr.com
Cc:
Vicci Impoco e(M
Subject:
Take Back the Night Proclamation info
Attachments:
Ca peProclamation.doe; TBTN Letter.doc
Ni Rocky, it was nice to talk to you this morning. I really appreciate your willingness to
issue the proclamation for our domestic violence awareness event. I look forward to seeing
you at Monday's meeting, thanks is e e
Michele Paccione
Palm Bay City Council Member
Chairperson for "Take back the Night" on Saturday, October 24 at 4:00 pm...,
END DOMESTIC VIOLENCE & SEXUAL ASSAULT
321-480-9295
"We are the ones we have been waiting far"
,—A
Gl
Michele Paccione
Palm Bay City Council Member
120 Malabar Road SE
Palm Bay, FL 32907
October 8"', 2009
Reference: Proclamation. for Take Back the Night
The month of October has been designated by the U.S. Government as Domestic Violence
Awareness Month. During this month, The Brevard County "Take Back the Night" is
planning an event to educate citizens about Domestic Violence, to honor fallen victims and to
encourage both batterers and battered women to seek the help they need.
We would be honored if you would sponsor an official proclamation to recognize the month
of October as Domestic Violence Awareness Month in West Melbourne. Such a proclamation
will emphasize your commitment to this important cause and recognize the efforts of those
who work to end violence in our homes every month of the year.
The Is' annual "Take Back the Night", a community wide effort to end Domestic Violence
will be on Saturday, October 24`h, beginning at 4:00 pm at Front Street Park in Melbourne. We
invite you to attend our event and join us to help our community. We will joined by several
Domestic Violence shelters, community leaders, and survivors.
Thank you for your consideration of this request. We appreciate your support of our efforts to
end violence against women. Please feel free to call me if you would like more information.
Sincerely yours,
Michele Paccione, Palm Bay City Council Member
Chairperson of Take Back the Night (321) 480-9295
Enclosure (1)
OFT'ICIAL
TROCLAWATION
CIgT 0T
CAS (.W-AVERAL, T'LORADA
WHEREAS, violence against women and children continues to become more prevalent
as a social problem and is now the single largest cause of injury to women and children.
WHEREAS, the problems of domestic violence are not confined to any group or groups
of people but cross all economic, racial and societal barriers; and supported by societal
indifference.
WHEREAS, the crime of domestic violence violates an individual's privacy, dignity,
security, and humanity, due to systematic use of physical, emotional, sexual, psychological and
economic control and/or abuse.
WHEREAS, the impact of domestic violence is wide ranging, directly affecting women
and children. Domestic violence exacts a high price on its victims, families, communities, and
society.
WHEREAS, domestic violence represents a pattern of assault and coercive behavior that
will escalate in frequency and severity if intervention does not occur.
WHEREAS, "Take Back the Night" is a place free from sexual assault and domestic
violence. We invite you to become part of the solution, part of the end to violence. Here is a
place to take a stand, a place to break the silence. Here we can take back the night and take back
our lives.
NOW, THEREFORE, I, Rocky Randels, Mayor of the City of Cape Canaveral, Brevard
County Florida, do hereby proclaim October 24, 2009 as the official day to:
"Take Sack the Night"
And urge all citizens to actively participate and work toward the elimination of personal
and institutional violence against women.
Signed andSeafed this 201A Day of Octo6er, 2009
flavor
City of Cape Canaveral
City Council Agenda Form
Council Meeting Date: 09/20/2009
Subject: Employee Health Insurance for FY 2009/10
Department: Finance Department
Summary: We have had all participating Insurance Companies bid on providing
Health, Vision and Dental Insurance for the new fiscal year. The summaries of
those bids are included in this packet.
Requested Council Action:
We are requesting that Council approve a dual option of the Health 1St 24 renewal
(current policy) and the Health 1S High Deductable policy (Alternate 9). This would give
the employees a choice in what they want for their health insurance. It is also
requested that Council approve for the difference between the premiums be allocated to
the employee to fund their Health Savings Account for at least the first year.
An approval on the High Deductable policy will represent a commitment to provide this
type of insurance for a minimum of two years, due to the tax penalties provided by the
IRS. A participant must be in the system for a minimum of one complete calendar year.
We also recommend that the City change the dental provider from Compbenefit to
Delta. The rates are lower and it is our understanding that the policy is better.
Financial Impact:
Funding for the insurance recommendations above are funded in the current budget.
Attachments: X Supporting Documents Reviewed
Submitting Department Head: Andrea Beecommended
Date: 10/07/09
Approved by City Manager: Date:lo�y/
City Council Action: [ ] Appro as [ ] Disapproved
[ ] Approved with Modifications
[ ] Tabled to Time Certain
2009 Health Insurance Renewal Analysis
Current vs. Renewal
Over the past 12 months the medical rate level (employee/dependent utilization) for the
City of Cape Canaveral has shown improvement. In plan year 2007-08 the medical rate
level was .94 compared to .859 for plan year 2008-09. This coupled with abase rate
(trend) increase from Health First Health Plans (HFHP) and changes in employee age
categories, provided a net renewal increase of 9.9% for the current HF 24 medical plan.
2008-09 2007-08
.859 .94
0.85 1.0 1.15
2007108 — 2008109 medical rate level comparison
The renewal proposal from HFHP compares current vs. renewal rates and correlating
plan designs. HFHP has modified existing small group plan designs to reflect a cost shift
to employees and covered dependents. Effective upon renewal, coinsurance will apply to
the professional and technical components of diagnostic lab and radiology services. Co -
pays will also increase for primary care, specialist visits and outpatient surgery.
Alternate health insurance proposals are provided from Health First Health Plans, Aetna,
BC/BS of Florida, Cigna, United Health Care (UHC) and the International Union of
Operating Engineers. Medical plan options are provided to give a market comparison of
current benefits and alternate plan designs to lower costs.
In addition, High Deductible Health Plan (HDHP) alternate proposals are included for
each carrier; except the International Union of Operating Engineers. The HDHP options
provided in this proposal satisfy the maximum out-of-pocket and minimum deductible
requirements set forth by the Internal Revenue Service (IRS). The HDHP option would
allow employees currently not receiving Medicare Part A or B to contribute to a Health
Savings Account (HSA) or allow the City of Cape Canaveral to contribute to the
employee's HSA. Combined employee and employer contributions cannot exceed the
following HSA contribution limitations defined by the IRS:
Covera e Type
Regulation
CY.2009
CY 20.10
Employee Only
Annual Maximum
$3,000
$3,050
HSA Contribution
Employee + Family
Annual Maximum
$5,950
$6,150
HSA Contribution
Note: An additional $1,000 contribution is allowed for participants 55 years of age or older
Dental
The dental renewal proposal from Comp Benefits/Humana, for plan year 2004-10,
reflected an increase of 5.5%. Alternate proposals from Delta Dental, Sun Life, The
Standard, Guardian and MetLife show options to include or exclude orthodontic care.
Additional options are provided to reflect out -of -network reimbursement based on Usual
& Customary (UCR) charges. An out -of -network reimbursement plan, based on UCR vs.
the current PPO out of network plan, would help lower out-of-pocket costs to employees
and dependents utilizing their dental coverage.
Vision & Basic Life
Current vision and life insurance plans have a two year rate guarantee and will renew
December 1St, 2010.
Market Analysis
Health First Health Plans
Health First Health Plans (HFHP) continues to hold the majority of small group market
share in Brevard. However a slight loss in commercial membership is beginning to
occur, which is primarily due to recent changes in their small and large group plan
designs. Even so, a small group that is insured with HFHP and has a medical rate level of
1.0 or below may have difficulty finding a competitive alternate proposal.
The local provider network for HFHP continues to be very strong, though access to out-
of-area
ut-
o£area providers remains limited. HFHP network includes all hospitals in Brevard
County, except Wuesthoff Health Systems in Rockledge and Melbourne. Effective
October 1St 2008, Omni Health Care is no longer considered an in -network provider.
HFHP is continuing to include the added value of a free Pro -Health and fitness
membership for all covered employees and dependents to promote healthy living.
Aetna Health, Inc.
Aetna Health, Inc. continues to be well positioned to become a viable option in the small
and large group markets in Brevard County. Their new competitive position is largely
due to signing a provider contract with Health First, Inc. that was effective July 1, 2006.
This contract allows Aetna members to have access to all hospital systems and to all
major physician groups in Brevard County.
Aetna has also become very aggressive with their underwriting of small and large group
prospects. Market analysis indicates that Aetna is making a strong push to gain market
share in Brevard County. Their underwriting method for small groups allows employers
to receive up to a 10% discount by completing a Group Medical Questionnaire and a 15%
discount for using Individual Medical Questionnaires.
United Healthcare
Currently United Health Care (UHC) is in line with other major carriers in the Brevard
County small group market based on traditional plan designs. However, their premium
rates for high deductible health plans are some of the most attractive in the industry.
UHC is currently offering a discount of up to 15% for using an Employer Group
Questionnaire or an Individual Medical Questionnaire for new business submissions.
UHC also holds contracts with all hospital systems in Brevard County and provides
access to a strong national provider network.
Blue Cross/Blue Shield of Florida
Blue Cross/Blue Shield of Florida is slowly gaining momentum in the Brevard County
group market. The Blues are marketing Blue Options and Network Blue plans. These
plans have increased deductibles, coinsurance and out-of-pocket maximums, which
allows for considerably less cost compared to their traditional plans. Additional changes
to plan designs are expected January 2010.
BC/BS has also been aggressive with their rating of small group prospects by allowing
employers to receive up to a 9% discount by completing an Employer Medical
Questionnaire for groups with 4 or more employees electing coverage.
Hospital affiliations in Brevard County include Health First and Wuesthoff, along with
access to a statewide preferred provider network.
Cigna
Cigna Health Care has recently entered the small group market in Brevard County. Plan
designs are limited and based on deductible and coinsurance. Cigna requires completion
of an Individual Medical Questionnaire on groups with less than 10 employees and an
Employer Medical Questionnaire on group sizes over 10 employees. Rates provided can
be increased or decreased by 15% based on the overall risk of the group.
Cigna does have provider contracts with all major hospital systems in Brevard County
and access to a national provider network.
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