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HomeMy WebLinkAbout09-07-1982\\ MICROFILMED 1.18.83 RESOLUTION NO. 8251 A RESOLUTION APPROVING THE RULES OF PROCEDURE OF THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL;REPEALING RESOLUTION NO. 65-19; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, that SECTION 1. The Rules of Procedure of the Recreation Board of the City of Cape Canaveral, Florida, which is attached hereto and by this reference made a part hereof, are hereby adopted and approved. SECTION 2. This Resolution shall become effective immediately upon its adoption. ADOPTED by the City Council of the City of Cape Canaveral, Florida, on this 7 day of September , 1982. Attest: C City Clerk Approved as to form: 7i ity Attorney (Tr " NAME YES NO C/%LV E RT HARRIS MUEPHY NICHOLAS RUTHERFORL RULES OF PROCEDURE OF THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA ARTICLE I This organization shall be known as the CAPE CANAVERAL RECREATION BOARD. ARTICLE II A. MEMBERSHIP 1. Each member shall serve for two (2) years without compensation or gratuities. 2. New applicants for membership must be by a majority vote approved by existing Board members before recommendation is made to the City Council for appointment. 3. The officers of the Board shall be a Chairman, Chairman Pro Tem and a Secretary/Treasurer. Each officer shall hold office for one (1) year from the date of appointment or until his successor has been duly elected. 4. The Chairman of the Board, Chairman Pro Tem and Secretary/ Treasurer will be elected annually by the members of the Board at the first meeting after November 1 of each year. 5. Any member missing three (3) consecutive meetings, or 50% of the meetings in a ninety (90) day period without due notification to the Board may be automatically dropped from the Board with Council approval. B. COUNCILMAN'S ROLE 1. Council Member in charge of Parks and Recreation is an Ex-Officio member of the Board as well as advisor. He will not have voting rights. C. AMENDMENTS 1. These Rules of Procedure may be amended by two-thirds vote of the appointed board members at any official meeting upon Council approval. PAGE. 1 OF 5 ATTACHMENT TO RESOLUTION NO. 82-51 ARTICLE III A. BOARD OBJECTIVES The objectives of this Board shall be: 1. To provide a well rounded, coordinated recreation program and facilities for citizens of the City of Cape Canaveral. . 2. To serve as a coordinator and advisory group for all recreation programs and facilities utilized in the City of Cape Canaveral. 3. To advise, coordinate, organize and work with all recreation groups in the City of Cape Canaveral. 4. To plan and recommend measures for maximum development and utilization of existing and future recreational facilities. 5. To develop long range plans for Cape Canaveral recreational programs and facilities. 6. To develop and recommend standards for recreation programs to the City Council and to officially organize City of Cape Canaveral recreation groups. 7. To plan in conjunction with Brevard County Recreation Board and/or any of its districts officially organized Cape Canaveral recreation groups for recreational sites to provide for future population and to recommend plans for the development and utilization of such sites. 8. To keep citizens of Cape Canaveral informed on all facts of plans and programs. ARTICLE IV A. MEETINGS 1. All meetings of the Board shall be open to interested parties and a notice of such meetings shall be posted on the Bulletin Board at City Hall at least 24 hours prior to the meeting. The Board may hold speci.11 or emergency meetings as PAGE 2 OF 5 ATTACHMENT TO RESOLUTION NO. 82-51 00111111 called by the Chairman, however, each member of the Board shall be entitled to at least one (1) days notice of any special meeting of the Board. 2. The Board Secretary shall keep accurate minutes of all Board Meetings. 3. Regular meetings shall be held at least six times per year, on the fourth Monday (of every other month) at 5:00 P.M. 4. The Board must have a quorum (majority) present to transact any business at any regular or special meeting. Each and every action taken and every decision rendered must be approved by at least a majority of members present at the meeting. 5. The meetings shall be held at the Recreation Complex or such other place as the Board may deem appropriate. B. AUTHORITY 1. The Board shall have the authority, power and responsibility for all public recreational facilities, equipment and activities within the City of Cape Canaveral. 2. The Board shall have the power, authority and responsibility to make rules and regulations affecting these facilities and activities. Such rules and regulations are subject to review and approval by the City Council. 3. The Board, subject to the approval of the City Council, may spend, for the purpose described herein, monies which have or will be budgeted to them. 4. No member of the Board, either directly or indirectly, shall have a vested or monetary interest in any matter requiring a Board decision or expenditure of Board funds. 5. Pursuant to City Code Chapter No. 255, the Recreation Department Director has continuing authority to expend recreation monies upon those items which are for the benefit of the Recreation Complex in accordance with the City Purchasing Policies. ARTICLE V A. DUTIES OF OFFICERS 1. The duties of the officers shall be common to the office held. PAGE 3 OF 5 ATTACHMENT TO RESOLUTION NO, 82,51 2. The Chairman of the Board shall act as presiding officer of the Board. 3. The Chairman Pro-Tem of the Board shall act for the Chairman during his or her absence. 4. The Secretary will be responsible for keeping an accurate record of the business of the organization and for notification of all meetings to those who should receive it. He or she shall perform other duties referred to him or her from time to time by the Chairman. 5. In all meetings of the Board, "Roberts Rules of Order", Revised Edition, shall apply. 6. No salary is authorized or contemplated for Board members. All members shall serve on the Board as an expression of public service and dedication. 7. Bids received for services, equipment or facilities shall be evaluated, weighed and recommendations for award will be forwarded to the City Council. 8. The Secretary shall prepare necessary press releases and shall secure the approval of the Chairman before the release is made to the press. All press releases projects, rules, regulations, facilities, on recreation plans, expenditures of funds, etc., on matters bearing on the responsibility and/or authority of this Board shall be in accordance with these Rules of Procedure and Ordinances of the City of Cape Canaveral. 9. This Board shall, at least once yearly or as agreed by the Board, inform the population through local news media of its plans, projects, and activities agenda for the following fiscal year. 10. The Board shall: (a) Perform all acts necessary to acquire and and develop recreational areas and conduct programs in such areas. (b) Make contracts and leases for facilities and services approved by the City Council. PAGE 4 OF 5 ATTACHMENT TO RESOLUTION NO. 82-51 (c) Establish personnel and employment standards. (d) Contract for professional outside assistance if required through the City Council. (e) Prepare and submit an annual budget based on annual appropriations. (f) Accept gifts, donations and subsidies. (g) The Board shall have the power to improve, to drain, to plant and to erect such buildings as may be needed (within budgetary appropriations). (h) The term "recreational area' includes all parts, squares and areas of land within the management of the Board; all buildings, structures, improvements, seats, tables, benches, fountains, boats, floats, walks, drives, roads, trees, plants, herbages, flowers, animals, and all things thereon and enclosures of the same and all shade trees on streets or thoroughfares, resting places, watering stations, playgrounds, parade grounds and the like. Ali subject to Council approval. PAGE 5 OF 5 ATTACHMENT TO RESOLUTION NO, 82,51