HomeMy WebLinkAboutOWHA Board of Directors Meeting Minutes 4-12-2011 i
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OCEAN WOODS HOMEOWNERS ASSOCIATION, INC.
z C/O ERA Showcase Property Management
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BOARD OF DIRECTORS MEETING MINUTES
'i April 12, 2011
On-Site Clubhouse
1 7:00 P.M.
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1. Call to Order. The meeting was called to order at 7:00 P.M. Karen Gunn-Bardot,
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Chet Bar and Roxanna Zylstra was present from Showcase Property Management.
Marc Leichtling President, Sharon Harrell Treasurer, Don Evans Secretary and Gil
Livingston Member at Large were present from the Board of Directors. There were
23 Homeowner(s) present at the meeting and a sign in sheet is attached to these
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minutes.
2. Proof of Meeting Notice. The notice of the meeting was posted as required by the
Florida Statutes. y
3. Approval of Board Meeting Minutes March 8, 2011. Sharon made a motion to
A approve the March 8, 2011 as submitted and Don seconded that motion. MSC.
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4. Review & Approve February Financial Reports. Don made a motion to accept the
report as submitted and Sharon seconded the motion. MSC.
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1 5. Old Business.
a. Agreement for Traffic Control on Private Roadways. Allowing Brevard
Sheriff's department to have jurisdiction for traffic control on our streets. Don
) made a motion to approve and Gil seconded the motion. MSC.
b. Camera proposal. Marc made a motion to reject proposal as submitted and
asked that the committee to look into simpler cameras by the front and back gate
and Gil seconded that motion. Sharon opposed. MSC.
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6. New Business.
a. Resignation of David Heck. Mr. Heck submitted his resignation. Don made a
motion to accept the resignation and Gil seconded the motion. MSC.
b. Polycomm Soundstation conference phone. Discussion on conferencing
solutions for remote board members and owners. Deferred decision until more
1 information is available.
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c. Payroll Company. Sharon made a motion to select Paychex as our payroll
company and Don seconded that motion. MSC. Estimated expense reduction of
$9600.00 yearly.
d. Cell phone for on-site account manager. No expense to the Association
ii because of donation of cell phone and 200 minute card by Ms Ann Stevens.
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e. Saturday closing decision. Roxanna Zylstra is our dedicated on-site ERA
IAccount Manager. She will be on call for appointments as needed. Motion to
close office on Saturdays made by Marc and seconded by Don. MSC.
f. Landscape committee funding. Motion to provide $800.00 debit card to
committee by Marc and seconded by Don. MSC.
g. Forms and processes for clickers/fobs/codes, vehicle passes & stickers and
work orders. Motion to approve by Gil and seconded by Don. MSC. New
forms will be available in the On-site office and ERA office and also on
www.oceanwoods.org.
h. Recognition event — Recognize residents' long term contribution to the
community. Deferred decision.
i. Legal Opinion on Association maintenance of units and impact on
1 committees, processes and rules. Motion to invalidate current ACC documents
by Marc and seconded by Don. MSC. Motion to have ACC rewrite charter and
aesthetic rules using legal opinion as guidance by Marc and seconded by Gil.
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MSC. Motion to release legal opinion to ACC made by Marc and seconded by
Gil. MSC.
7. Community updates
a. Maintenance — Chet reviewed his maintenance report as attached to these
minutes.
s b. Committees—Myra gave update on Social Committee upcoming events.
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8. Adjournment. There being no further business to discuss the meeting was adjourned
at 8:50 p.m.
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