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RULES OF PROCEDURE
CITY OF CAPE CANAVERAL LOCAL PLANNING AGENCY
1. WHEREAS, SECTION VI Ordinance Number 11-78 adopted on the 5th Day of
September 1978 requires that the City of Cape Canaveral, Local
Planning Agency shall adopt a set of Rules of Procedure, and Rules L:
of Order by majority vote of the permanent board.
2. In accordance with paragraph one above the City of Cape Canaveral,
Local Planning Agency adopts this document as the official rules
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and procedures. Adopted this October 11 , 1978.
3. MEMBERS
The Local Planning Agency shall consist of Five (5) permanent
members and Two (2) at-large members. Terms shall expire in
accordance with City of Cape Canaveral Ordinance Number 11-78 or
any Ordinance adopted by the City of Cape Canaveral City Council
at any later date which this document is approved by the Local
Planning Agency.
4. CHAIRMAN
The Planning and Zoning Board Chairman shall be the Local
Planning Agency Chairman. The term of the Chairman shall be for
one year or until his term expires in accordance to Ordinance 11-78,
whichever occurs first.
5. VICE-CHAIRMAN
The Planning and Zoning Board Vice-Chairman shall be the Local
Planning Agency Vice Chairman. The term of the Vice Chairman shall be
for one year or until his term expires in accordance with Ordinance
11-78, whichever occurs first.
6. QUALIFICATIONS
Each person appointed to the Local Planning Agency shall meet
the following qualifications:
(a) A registered voter of the City of Cape Canaveral.
(b) A resident of the City of Cape Canaveral for at least 12
months immediately preceeding appointment.
(c) Must have been appointed by the City of Cape Canaveral
City Council by resolution in accordance with Ordinance 11-78.
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7. QUORUM
Four members of the Local Planning Agency shall constitute
a quorum; however, all official actions of the Board must be by 1
majority vote of all voting members present; i.e. , (permanent
members and voting at-large members) .
8. REGULAR MEETINGS F
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The Local Planning Agency of the City of Cape Canaveral shall hold
Regular Meetings at eight-thirty (8:30) P.M. on the second and fourth t
Wednesday of each month of the year. Meetings shall be at Cape Canaveral
City Hall. Meetings may be cancelled by a majority vote of the Local
Planning Agency at any official meeting. All meetings of the Local
Planning Agency shall be open to the public, the press and any
interested parties.
9. SPECIAL MEETINGS
Special Meetings may be called by the Chairman, or upon the 1.
recommendation of any two permanent or at-large members at any time
after a minimum of forty-eight (48) hours advance notice has been
given to all Board Members.
10. EMERGENCY MEETINGS
In case of an emergency the forty-eight (48) hour notice may be
waived. Emergency meetings may be called by the Chairman or upon
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recommendation of any two permanent or at-large members of the Local
Planning Agency.
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11. NOTICE OF MEETINGS [,
Except for Regular Meetings the Board's Secretary shall by all 1
reasonable means, notify all Board Members of the meeting being called
and the reason for calling the meeting. In the event a quorum cannot
attend the above meeting the Board's Secretary shall notify the person
or persons who called the meeting.
12. BOARD'S SECRETARY
The City of Cape Canaveral shall appoint a permanent Secretary
to the Local Planning Agency. From time-to-time a substitute Secretary
may be provided. The Board Secretary shall attend all meetings of the
Local Planning Agency.
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13. BOARD SECRETARY DUTIES: .
(a) Take minutes of all Local Planning Agency Meetings.
(b) Provide necessary typing for any permanent or at-large
member of the Local Planning Agency upon request. All
typing must be of official Local Planning Agency business.
(c) Mail minutes of all meetings to all members of the Local
Planning Agency and City Council members at least one week
before the scheduled meeting so that they arrive forty-eight
(48) hours before any Regular Meeting.
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(d) Prepare and mail one copy of the approved agenda to each
member of the Local Planning Agency and each City Council
Member and to the City Attorney at least forty-eight (48)
hours before the Regular Meeting.
(e) Advise each Local Planning Agency member of any Special or
Emergency Meeting called.
(f) Make available to the City Attorney any recommendations that
the Local Planning Agency has made for changes to the Compre-
hensive Plan of the City of Cape Canaveral. Once the
recommended changes have been approved by the City Attorney,
provide one copy to each member of the Local Planning Agency
for final review and adoption.
(g) Provide each member of the Local Planning Agency one copy of
any changes adopted by the City Council which effects the
Comprehensive Plan of the City of Cape Canaveral.
(h) From time-to-time update the Comprehensive Plan to reflect
changes made by City Council.
(i) Post in City Hall all Agendas and changes on the same day
that they are mailed to Local Planning Agency members, but
not later than forty-eight (48) hours before the meeting.
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14. AGENDA
The Agenda for each Regular or Special Meeting shall be posted
in City Hall, a minimum of forty-eight (48) hours before meeting time.
Agenda for Emergency meeting may be handed to Board Members at the
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time of the meeting. The Agenda shall be organized by the Chairman.
Items may be placed on the Agenda by any permanent or at—large Local
Planning Agency Member, or any City Council Member calling the agended
item to the attention of the Board Secretary at least one week before
the Regular Meeting.
The Agenda shall follow the following outline:
I CALL TO ORDER
II ROLL CALL
III READING OF MINUTES OF PREVIOUS MEETING
IV COUNCIL REPORT
V NEW BUSINESS
VI OLD BUSINESS
VII GENERAL DISCUSSION
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17. RULES OF CONDUCT AT LOCAL PLANNING AGENCY MEETINGS
Roberts Rules of the current issue shall be followed during any
meeting of the Local Planning Agency.
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APPROVED THIS 11th. day of October, 1978
BY T ' LOCAL ---i t" NG AGENCY
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WAYNE ;
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RUTH. R 0'4 II,CHAIR
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