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HomeMy WebLinkAboutFeb 1996 RULES OF PROCEDURE CITY OF CAPE CANAVERAL LOCAL PLANNING AGENCY 1. WHEREAS, Section VI Ordinance Number 11-78 adopted on the 5th Day of September 1978 requires that the City of Cape Canaveral, Local Planning Agency shall adopt a set of Rules of Procedure, and Rules of Order by majority vote of the permanent board. 2. In accordance with paragraph one above the City of Cape Canaveral, Local Planning Agency adopts this document as the official rules and procedures. Adopted this October 11, 1978. 3. MEMBERS The Local Planning Agency shall consist of Five (5) permanent members and Two (2) at-large members. Terms shall expire in accordance with City of Cape Canaveral Ordinance Number 11-78 or any Ordinance adopted by the City of Cape Canaveral City Council at any later date which this document is approved by the Local Planning Agency. 4. CHAIRPERSON The Planning and Zoning Board Chairperson shall be the Local Planning Agency Vice Chairperson. The term of the Vice Chairperson shall be for one year or until his term expires in accordance to Ordinance 11-78, whichever occurs first. 5. VICE-CHAIRPERSON The Planning and Zoning Board Vice-Chairperson shall be the Local Planning Agency Vice Chairperson. The term of the Vice Chairperson shall be for one year or until his term expires in accordance with Ordinance 11-78, whichever occurs first. 6. QUALIFICATIONS Each person appointed to the Local Planning Agency shall meet the following qualifications: (a) A registered voter of the City of Cape Canaveral. (b) A resident of the City of Cape Canaveral for at least 12 months immediately proceeding appointment. (c) Must have been appointed by the City of Cape Canaveral City Council by resolution in accordance with Ordinance 11-78. -1- 7. QUORUM Four members of the Local Planning Agency shall constitute a quorum; however, all official actions of the Board must be by majority vote of all voting members present; (i.e., permanent members and voting at-large members. 8. REGULAR MEETINGS The Local Planning Agency of the City of Cape Canaveral shall hold Regular Meetings, on the second and fourth Wednesday of each month of the year. Meetings shall be at Cape Canaveral City Hall Annex. Meetings may be canceled by a majority vote of the Local Planning Agency at any official meeting. All meetings of the Local Planning Agency shall be open to the public, the press and any interested parties. 9. SPECIAL MEETINGS Special Meetings may be called by the Chairman, or upon the recommendation of any two { permanent or at-large members at any time after a minimum of forty-eight (48) hours advance notice has been given to all Board Members. 10. EMERGENCY MEETINGS In case of an emergency the forty-eight (48) hour notice may be waived. Emergency meetings may be called by the Chairman or upon recommendation of any two permanent or at-large members of the Local Planning Agency. 11. NOTICE OF MEETINGS Except for Regular Meetings the Board's Secretary shall by all reasonable means, notify all Board Members of the meeting being called and the reason for calling the meeting. In the event a quorum cannot attend the above meeting the Board's Secretary shall notify the person or persons who called the ( meeting. 12. BOARD'S SECRETARY The City of Cape Canaveral shall appoint a permanent Secretary to the Local Planning Agency. From time-to-time a substitute Secretary may be provided. The Board Secretary shall attend all meetings of the Local Planning Agency. -2- 13. BOARD SECRETARY DUTIES: (a) Take minutes of all Local Planning Agency Meetings. (b) Provide necessary typing for any permanent or at-large member of the Local Planning Agency upon request. All typing must be of official Local Planning Agency business. (c) Mail minutes of all meetings to all members of the Local Planning Agency and City Council members at least one week before the scheduled meeting so that they arrive forty-eight (48) hours before any Regular Meeting. (d) Prepare and mail one copy of the approved agenda to each member of the Local Planning Agency and each City Council Member and to the City Attorney at least forty-eight (48) hours before the t g Regular Meeting. (e) Advise each Local Planning Agency member of any Special or Emergency Meeting called. (f) Make available to the City Attorney any recommendations that the Local Planning Agency has made for changes to the Comprehensive Plan of the City of Cape Canaveral. Once the recommended changes have been approved by the City Attorney, provide one copy to'each member of the Local Planning Agency for final review and adoption. (g) Provide each member of the Local Planning Agency one copy of any changes adopted by the City Council which effects the Comprehensive Plan of the City of Cape Canaveral. (h) From time-to-time update the Comprehensive Plan to reflect changes made by City Council. (i) Post in City Hall all Agendas and changes on the same day that they are mailed to Local Planning Agency members, but not later than forty-eight hours before the meeting. 14. AGENDA The Agenda for each Regular or Special Meeting shall be posted in City Hall, a minimum of forty- eight (48) hours before meeting time. Agenda for Emergency meeting may be handed to Board Members at the time of the meeting. The Agenda shall be organized by the Chairperson. Items may be placed on the Agenda by any permanent or at-large Local Planning Agency Member, or any City Council Member calling the agended item to the attention of the Board Secretary at least one week before the Regular Meeting. -3- The Agenda shall follow the following outline: I CALL TO ORDER II ROLL CALL III APPROVAL OF MINUTES OF PREVIOUS MEETING IV NEW BUSINESS , V OLD BUSINESS VI GENERAL DISCUSSION VII ADJOURN 17. RULES OF CONDUCT AT LOCAL PLANNING AGENCY MEETINGS Roberts Rules of the current issue shall be followed during any meeting of the Local Planning Agency. APPROVED THIS 28th day of February, 1996 BY THE LOCAL PLANNING AGENCY re: p �L��%t� BEATRICE MCNEELY CHAIRPERSON tf -4-