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HomeMy WebLinkAbout12-17-2008 Minutes CAPE CANAVERAL LIBRARY BOARD Meeting Minutes December 17, 2008 1. Call to Order The regular meeting of the Cape Canaveral Library Board was held Tuesday, December 17, 2008, and called to order at 1:37 PM by Joanna Atwood, Secretary. The following Members were present: Joanna Atwood, Secretary June Bell, Library Board Member 1 Jean Deck, Library Board Member 1 Mary Ernst, Library Board Member Harry Pearson, Library Board Member Isabel Matos-Escapa, Library Director Marianne Ellis, Recording Secretary Also attending: Catherine Schweinsberg, Library Services Director, Linda A. Brown, Joyce G. Kelley. A. Approval of minutes Harry Pearson made a motion to approve the November 18, 2008 minutes. 3r3 Jean Deck seconded the motion. Motion carried unanimously as approved and accepted. B. Correspondence There was no correspondence. C. Chairperson's Report There was no Chairperson's Report D. Friends of the Cape Canaveral Public Library Report The Friends of the Cape Canaveral Public Library reported that the Book Sale made $170.00 in new memberships, $25.00 from the sale of bags and $2510.00 from the sale of books for a total of: $2605.00. The Friends of the Cape Canaveral Public also reported that they are working on purchasing a new CD tower and getting a re-cycle dumpster for papers, books, and magazines, in the parking lot. ` E. Director's Report Isabel Matos-Escapa, Director, Cape Canaveral Public Library reported that we now have a full staff. She also expressed her appreciation for all the support at the Library and for the well wishes for her husband who recently underwent surgery. Isabel Matos-Escapa, Director, Cape Canaveral Public Library also wished everyone good health and happy holidays. II PERSONAL APPEARANCES There were no personal appearances. III UNFINISHED BUSINESS There was much discussion about the proposed amendment to the Library Lease Agreement. Catherine Schweinsberg, Library Services Director stated that an agreement must go between the City of Cape Canaveral and the Board of County Commissioners. Questions asked include "Is it temporary or permanent" The proposed amendment to the Library Lease Agreement states that"With coordination of the Cape Canaveral Library Director, the City shall utilize the 2,000 square foot multi-purpose Public Meeting Room as a permanent facility for the City Council and various City Boards. Catherine Schweinsberg, Library Services Director, suggested that criteria such as, space requirements, the portability of dias and chairs for the use of the meeting room, a firm date for the end of the temporary joint usage should be developed by the Cape Canaveral Public Library Board before a final agreement is approved. Joanna Atwood, Secretary made the following comments: "In spite of the fact that the city owns the library building and that city hall space is tight, the meeting room spaces at the library should be dedicated to community and library functions and not to city business meetings. If indeed it is necessary to share this space this should be for the shortest time possible and should utilize the current configuration of the room. The Library Board's specific criteria regarding the joint use of the meeting room will be acted upon at the next Cape Canaveral Library Board meeting, Tuesday, January 13, 2009." A motion was made by Harry Pearson that this observation be included in the minutes. June Bell seconded the motion. Motion carried unanimously as approved and accepted. ICMA grants. Catherine Schweinsberg, Library Services Director advised the Board that a grant has to be approved by the Brevard County Board of County Commissioners and if a grant is given, it is for a specified period of time and we will have to show how we will be able to sustain additional staff after the grant period ends. I IV NEW BUSINESS Harry Pearson made a motion that we interview two candidates, Linda A. Brown and Joyce G. Kelley, for the available Library Board Member post. June Bell seconded the motion. Two candidates for the available Library Board Member position were interviewed by the Board. Joyce G. Kelley and Linda M. Brown are both highly-qualified candidates. A memo will be sent to the Council Members of the City of Cape Canaveral thru Bennett Boucher, City Manager, City of Cape Canaveral and Susan Still, City Clerk, City of Cape Canaveral. V ANNOUNCEMENTS A. The next Cape Canaveral Public Library Board Meeting will be held on Tuesday, January 13, 2009 (Election of Officers) at 2:00 p.m. at the Cape Canaveral Public Library Meeting Room. The next Brevard County Library Board Meeting will be held on Wednesday, January 21, 2009, at the Eau Gallie Public Library, 1521 Pineapple Avenue, Melbourne, FL, 32935. B. Children's' Xmas Party sponsored by the VFW Post#10131 and the Ladies' Auxiliaries, and the American Legion# 338 will be held on Saturday, December 20, at 11:00 a.m. to 1:00 p.m. at the Cape Canaveral Public Library Meeting Room. C. Brevard County Libraries will be closed Friday, December 25 &26 for Christmas; and Thursday& Friday, January 1 & 2 for the New Year's holidays. VI Adjournment June Bell, made a motion to adjourn and Jean Deck, seconded the motion. There being no further business before the Board, the meeting was adjourned at 2:53PM Respectfully Submitted: Marianne Ellis, R ding Secretary The following pages are considered Draft Minutes. CAPE ANAVERAL LIBRARY"I3OARD Meeting Minutes December 17, 2008 1. Call to Order The regular meeting of the Cape Canaveral Library Board was held Tuesday, December 17, 2008, and called to order at 1:37 PM by Joanna Atwood, Secretary. The following Members were present: ❑ Dr. Tim Grady, Chairman ❑ Jim Brown, Library Board Vice Chairman X Joanna Atwood, Secretary X June Bell, Library Board Member X Jean Deck, Library Board Member X Mary Ernst, Library Board Member X Harry Pearson, Library Board Member X Isabel Matos - Escapa, Library Director X Marianne Ellis, Recording Secretary Also attending: Catherine Schweinsberg, Library Services Director, Linda A. Brown, Joyce G. Kelley. A. Approval of minutes Harry Pearson made a motion to approve the November 18, 2008 minutes. Jean Deck seconded the motion. Motion carried unanimously as approved and accepted. B. Correspondence There was no correspondence. C. Chairperson's Report There was no Chairperson's Report D. Friends of the Cape Canaveral Public Library Report The Friends of the Cape Canaveral Public Library reported that the Book Sale made $170.00 in new memberships, $25.00 from the sale of bags and $2510.00 from the sale of books for a total of: $2605.00. The Friends of the a Canaveral Public also reported thatley are working on purchasing a new CD tower and getting a re -cycle dumpster for papers, books, and magazines, in the parking lot. E. Director's Report Isabel Matos - Escapa, Director, Cape Canaveral Public Library reported that we now have a full staff. She also expressed her appreciation for all the support at the Library and for the well wishes for her husband who recently underwent surgery. Isabel Matos - Escapa, Director, Cape Canaveral Public Library also wished everyone good health and happy holidays. II PERSONAL APPEARANCES There were no personal appearances. III UNFINISHED BUSINESS There was much discussion about the proposed amendment to the Library Lease Agreement. Catherine Schweinsberg, Library Services Director stated that an agreement must go between the City of Cape Canaveral and the Board of County Commissioners. Questions asked include "Is it temporary or permanent" The proposed amendment to the Library Lease Agreement states that "With coordination of the Cape Canaveral Library Director, the City shall utilize the 2,000 square foot multi - purpose Public Meeting Room as a permanent facility for the City Council and various City Boards. Catherine Schweinsberg, Library Services Director, suggested that criteria such as, space requirements, the portability of dias and chairs for the use of the meeting room, a firm date for the end of the temporary joint usage should be developed by the Cape Canaveral Public Library Board before a final agreement is approved. Joanna Atwood, Secretary made the following comments: "In spite of the fact that the city owns the library building and that city hall space is tight, the meeting room spaces at the library should be dedicated to community and library functions and not to city business meetings. If indeed it is necessary to share this space this should be for the shortest time possible and should utilize the current configuration of the room. The Library Board's specific criteria regarding the joint use of the meeting room will be acted upon at the next Cape Canaveral Library Board meeting, Tuesday, January 13, 2009." A motion was made by Harry Pearson that this observation be included in the minutes. June Bell seconded the motion. Motion carried unanimously as approved and accepted. ICMA grants. Catherine Schweinsberg, Library Services Director advised the Board that a grant has to be approved by the Brevard County Board of County Commissioners and if a grant is given, it is for a specifiediod of time and we will have to show Olt we will be able to sustain additional staff after the grant period ends. IV NEW BUSINESS Harry Pearson made a motion that we interview two candidates, Linda A. Brown and Joyce G. Kelley, for the available Library Board Member post. June Bell seconded the motion. Two candidates for the available Library Board Member position were interviewed by the Board. Joyce G. Kelley and Linda M. Brown are both highly - qualified candidates. A memo will be sent to the Council Members of the City of Cape Canaveral thru Bennett Boucher, City Manager, City of Cape Canaveral and Susan Still, City Clerk, City of Cape Canaveral. V ANNOUNCEMENTS A. The next Cape Canaveral Public Library Board Meeting will be held on Tuesday, January 13, 2009 (Election of Officers) at 2:00 p.m. at the Cape Canaveral Public Library Meeting Room. The next Brevard County Library Board Meeting will be held on Wednesday, January 21, 2009, at the Eau Gallie Public Library, 1521 Pineapple Avenue, Melbourne, FL, 32935. B. Children's' Xmas Party sponsored by the VFW Post #10131 and the Ladies' Auxiliaries, and the American Legion # 338 will be held on Saturday, December 20, at 11:00 a.m. to 1:00 p.m. at the Cape Canaveral Public Library Meeting Room. C. Brevard County Libraries will be closed Friday, December 25 & 26 for Christmas; and Thursday & Friday, January 1 & 2 for the New Year's holidays. VI Adjournment June Bell, made a motion to adjourn and Jean Deck, seconded the motion. There being no further business before the Board, the meeting was adjourned at 2:53PM