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HomeMy WebLinkAboutMinutes 12-05-2000 Regular i CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY December 5, 2000 MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present Council Members Absent Larry Weber Mayor Rocky Randels Richard Treverton Burt Bruns Buzz Petsos City Manager, Bennett Boucher City Attorney, Kohn Bennett IE City Clerk, Sandra Smith Public Works Director, Ed Gardulski CONSENT AGENDA: 1. Sole Source Purchase of a Votechnics Stormwater Treatment System. City Manager Boucher explained that this system was included in the grant application. It is also a pilot program that would run through the reclaimed water system and could potentially eliminate one of the city's major retention ponds for usable land. Mr. Bruns expressed concern about the elimination of floatable trash. How is it removed? Mr. Gardulski responded that it is manually removed in the first phase, much like a baffle box. Mr. Treverton expressed that project is finished. Mr. Treverton queried if this has a measuring system of overflowing, addressing concerns of the past year flooding caused by Stormwater drains being plugged? He queried if a bypass would be included in the design? Mr. Gardulski responded that a bypass would be incorporated. Mr. Bruns asked about the system gallon capacity. Mr. Gardulski responded that he does not know the gallonage, however, it is designed comparative to the drainage pipes. A motion was made by Mr. Weber and seconded by Mr. Bruns to approve the sole source purchase . The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. i i li } 1 City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 2 RESOLUTIONS: 2. (Tape 1, 393) Mayor Pro Tem Petsos read Resolution No. 2000 -50 by title. EXECUTION OF RESOLUTION OF CONFLICT AS SET FORTH IN F.S. CHAPTER 164 ESTABLISHING A RECLAIMED WATER PROTOCOL IN DROUGHT PERIODS. Mr. Boucher explained that this document does not amend the Interlocal Agreement; it establishes a protocol of determining how distribution could be agreed. Council concurred that the resolution would be considered when agreement has been reached. Mr. Bennett explained that the original agreement refers to protocols that "could be" established. This resolution defines the protocols referenced in the original agreement. Mr. Leo Nicholas queried if a margin for error is incorporated into the calculations? Mr. Bennett responded that it has been provided for through terminology, p p g gy, more than numbers. Curtis Kunhiro, P.E. with Brown and Caldwell distributed a table depicting drought IE indices and explaining the trigger mechanism. CONSIDERATIONS: 3. (Tape 1, 1427) 2001 Legislative Priorities for the Space Coast League of Cities. Mr. Boucher explained that the legislative subcommittee is meeting on Friday. He requested that the top three priorities be identified for input to the committee. Mr. Treverton suggested: • Hazardous walking to school • Indian River Lagoon initiative • Coastal Management He further requested the following issues: • Homeless • Work Force Development • Other issues outlined by the League of Counties Mr. Bruns concurred with Mr. Treverton's recommendation. Mr. Weber agreed with the hazardous walking to school and coastal management, 2 but was tom between the last three. 1 I City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 3 Mr. Petsos noted that the last three would be considered regardless. He suggested the exact priority as listed by Mr. Treverton. A motion was made by Mr. Weber and seconded by Mr. Bruns to a Y y approve the ten listed priorities and the top three as stated. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. 4. (Tape 1, 1704) Motion to Approve: Change Order for the Reclaimed Water Project Phase IV, Part 1, in the amount of $34,956.09. Mr. Boucher referred to Mr. Gardulski's memorandum and Mr. Hankins' report. Some of the problems occurred due to unanticipated underground utilities. Hankins has taken responsibility for the problems create by their methodologies. They also paid for the added inspection service time required. fi Mr. Petsos queried about the two additional valves costing $7,000 each. Mr. Gardulski related that he recently determined that it is in the city's best interest to have better control of the system in emergencies. A motion was made by Mr. Weber and seconded by Mr. Treverton to approve the EP Change Order for the Reclaimed Water Project Phase IV, Part 1, in the amount of $34,956.09. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For is DISCUSSION: 5. Report on the City's Computer Network, AJT. Mr. John Rout, AJT presented the anticipated evolution of the city's computer technology. City Clerk, Sandra Smith interjected that although the City's imaging system was not included in the presentation, it is a vital growing part of the City's technology. She reported that imaging is not a means of merely capturing data. It provides accessibility to information that previously would have been time intensive to retrieve and sometimes impossible. Council reminded her that $10,000 has been budgeted and accrued annually for a number of years in anticipation of upgrades and growth of the imaging system. 6. (Tape 1, 3302) Report on SSA Inspection and Contract Administration Sources for Reclaimed Water Project. This item was deferred to the next meeting. REPORTS: City Manager [ } f 3 City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 4 i • Mr. Boucher reported on the SJRWMD grant application that is due on December 8, 2000. The cost is $4800 for preparation of the Stormwater utility grant by Cape Canaveral Scientific, Inc. A motion was made by Mr. Bruns and seconded by Mr. Weber to place approval of submitting for a Stormwater utility grant on the agenda as an add on item. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to approve submitting for a $40,000 50/50 cost - sharing grant with SJRWMD, appropriating $20,000 of general funds. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. • Mr. Boucher distributed a cost table for the proposed sand - fencing project. He requested clarification on finishing the project since it was not budgeted this year. Mr. Weber queried how far is needed to complete sand - fencing the City beaches? Mr.Gardulski estimated that it is about 3,000 feet. A motion was made by Mr. Bruns and seconded by Mr. Weber to place appropriating sand - fencing on the agenda as an add on item. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to complete sand fencing from the north (Canaveral Sands) to the South end of the city (Johnson), appropriating $10,000 from general funds. The motion passed 4- 0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. Mr. Petsos expressed concern that staff and work release staff power could get the project completed within regular work hours. Funds should be spent on supp lies rather than wages. • Mr. Boucher reported that the Avon -by- the -Sea annexation committee meeting was held last week. They have not determined which city they request to be annexed into. • Mr. Boucher reported that a Fax was received today from the Space Coast League of Cities requesting the City appoint an intergovernmental committee delegate and alternate delegate. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 5 Council concurred that the delegate, Mr. Bruns and alternate delegate, Mr. Treverton serve on the intergovernmental committee respectively. • Mr. Boucher reminded Council that he would be on vacation December 16 through January 2. City Clerk, Sandi Smith will be Acting City Manager. • Mr. Boucher queried if Council would prefer to cancel meetings scheduled for December 19 and January 2? A motion was made by Mr. Bruns and seconded by Mr. Weber to place canceling Council Meetings during the holidays as an add on item. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. A motion was made by Mr. Bruns and seconded by Mr. Weber to cancel the December 19 and January 2 meetings subject to calling a special meeting if needed. The motion passed 4 -0, with voting as follows: Mr. Bruns, For; Mr. Petsos, For; Mr. Treverton, For; and Mr. Weber, For. City Clerk • No report City Attorney • No report Mr. Weber • No report Mr. Treverton • Mr. Treverton commended staff for the citywide decorations. Mr. Bruns • Mr. Bruns commended the Cape View Elementary School for doing an outstanding job. He related that there is tremendous excitement and enthusiasm among students and faculty. Mr. Petsos added that the new superintendent observed that the teachers here are committed to teaching kids and being concerned for them. Mayor Pro Tem Petsos • Mayor Pro Tem Petsos requested a report of what impact the city would incur if the additional $25,000 homestead exemption had been approved. Council concurred. City of Cape Canaveral, Florida City Council Regular Meeting Minutes December 5, 2000 Page 6 f • Mr. Petsos commended staff for the Christmas party. i There being no further business, the meeting adjourned at 9:00 PM I i .,- C C,c1L.cc , Rocky Randels, MAYOR ■ L cn S�ii4tM -� K I 1 ; I t t i [ I 1 1 it l gg 4 1 I t i 1 ; i i 1 � 1 Ei k i i