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HomeMy WebLinkAboutMinutes 12-18-2001 Regular i CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida j TUESDAY December 18, 2001 7:00 PM MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present: 1 Jim Morgan Mayor Rocky Randels Mayor Pro Tem Buzz Petsos Richard Treverton Larry Weber 1 Others Present: Bennett Boucher, City Manager 1 Mark McQuagge, City Attorney Susan Stills, City Clerk l Ed Gardulski, Public Works Director John Pekar, City Engineer, Stottler Stagg and Associates PRESENTATION: Beautification Board — Holiday Awards Mr. Nicholas presented Beautification Awards to the Holiday Award Winners in the form of a plaque and a $25.00 Gift Certificate to the Flamingo's Restaurant in the Radisson Resort at the Port. The winning categories were: Single Family Residential: Mr. and Mrs. John Blizzard Multi-Family Sandy Lollis and Cathy Hubbard; Seagrape Court/ Ocean Woods Commercial: Jungle Village, Family Fun Center Mr. Bob Kamm, Staff Director of the Brevard Metropolitan Planning Organization on the SR A1A study project recommendations Mr. Kamm, staff director of the Brevard Metropolitan Planning Organization (MPO), addressed the Council regarding a resolution formulated by the MPO for consideration at its February meeting. He stated that the MPO's resolution contains a phasing plan. Mr. Kamm explained that as a transportation planning body, the MPO has the duel task of planning projects and designating state and federal transportation funding. He explained } I 1 I City Of Cape Canaveral, Florida City Council Regular Meeting December 18, 2001 Page 2 i further that the phasing plan outlines the strategy that the MPO would follow to implement the SR AlA improvement. Mr. Kamm stated the need for a phasing plan since the improvements in the arterial study recommendations amount to $75 million dollars. The U.S. 1 study in the Cocoa- Rockledge area and the Babcock study in the Melbourne area are also being concurrently addressed. The aggregate cost of the three studies is in excess of $225 million dollars. Mr. Kamm summarized that although the studies are i beneficial, the budget funding is limited. Mr. Kamm pointed out that the MPO's strategy is to focus on key intersections that can be done at a reasonable cost. This focus would forestall or even eliminate the need to widen the road such as with SR Al A. He outlined the key intersections as: 1) SR 520 and Al A, 2) N. Atlantic and AlA and 3) the Pineda Causeway area. He stated that these concepts could be found in the MPO's resolution. Mr. Kamm also brought out that to assist with this planning the City could; first, relocate International Drive; second, use the AIS findings as a Master Plan for the Al A vision; and third, address off -site storm water retention. He l mentioned that the Florida Department of Transportation is willing to assist local a govemments that have developed regional storm water systems and that have developed i the capacity to store the storm water run -off. Mr. Kamm replied to Mr. Weber's question of project timing in that SR Al A is a high p q p J 9 9 priority project. Mayor Pro Tem Petsos questioned SR Al A's importance within the MPO's 1 overall list of priorities. Mr. Kamm responded that a committee was formed to address traffic operations. The committee would comprise a priority list of key intersections in the County and the Chair, Mayor Bob Wille recommended to set aside funding for these key projects. Mayor Randels commented that the fact that the City of Cape Canaveral has no 1 representation on the MPO Advisory Committee and asked how the City could provide input. Mr. Kamm noted that Mr. Boucher is a member of the Technical Advisory Committee (TAC). Mr. Kamm also explained that the MPO is limited to 19 committee members by statute however with Port St. John's imminent incorporation, there might be a need for reapportionment to accommodate this area. Mr. Kamm replied to Mayor Randels 1 question on an alternate voting in the absence of a member in that the alternate must come from the same jurisdiction. 1 Mayor Pro Tem Petsos expressed that the Port does not abide by the analysis of the traffic studies. Mr. Kamm responded that members of the MPO are elected officials who make policy decisions as a multi -modal transportation planning organization. He related that the Governor's office encouraged the Port's participation because of the Port's impact in the area, because it is a different mode and because the Port Commission are elected officials and the Port meets these requirements. Mayor Pro Tem Petsos asked if the issue was raised with the legislature to change the laws that regulate the Port. Mr. Boucher replied that Council could request this item on an MPO agenda. Mr. Kamm added that the TAC could adopt motions to forward to the MPO. Mr. Kamm reiterated that relocating the intersection on International Drive is a preeminent project for the City. On a final note, Mr. Boucher questioned about adding capacity. Mr. Kamm replied that the need is to i a I I I i , I 1 City Of Cape Canaveral, Florida 1 City Council Regular Meeting I December 18, 2001 t Page 3 3 I recognize that the capacity enhancements are not appropriate for all locations. He concluded that the MPO is seeking solutions that accommodate the need. i At this time Mayor Randels called for a short recess. I CONSENT AGENDA: Mayor Randels asked if any member of the Council, staff or interested party desired to I remove an item from the Consent agenda for discussion. i 1 Mayor Pro Tem Petsos requested to remove Item No 6 for discussion. i A motion was made by Mr. Weber and seconded by Mayor Pro Tem Petsos to Approve Consent Agenda Items No 1, 2, 3, 4, 5 and 7. The vote carried on the motion 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For i 1. City Council Regular Meeting Minutes of December 4, 2001. i J 2. Cooperative Purchase of Sewage Lift Station Emergency Generator in the t amount of $24,765 to Florida Detroit Diesel. 3. Statewide Mutual Aid Agreement with the State of Florida, Department of ' Community Affairs. 4. Cancellation of the City Council Regular Meeting on January 1, 2002. 5. Renewal of the Legal Services contract with the Firm of Amari & Theriac, P.A., Designating Mark McQuagge as City Attorney. 4 7. Bid award No 01 -12, Fertilization, Insect, Disease and Weed Control of Turf I Areas to McCall Services, Inc. in the amount of $10,700. 6. Environmental Cleanup of Jamieson Property in the amount of $22,000 to r Daley Environmental Services, Inc. A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Weber to approve the Environmental Cleanup of the Jamieson Property in the amount of $22,000 to Daley Environmental Services, Inc. Mayor Pro Tem Petsos questioned if this item required the formal bid process in order to obtain the most reasonable price. Mr. Gardulski responded that three quotes were obtained for Phase I of the clean -up process and he :, I( stated that Mrs. Jamieson was in favor of the company chosen. Attorney McQuagge restated Mr. ulk ha dented for th record toprtwner is aware st that that quotes Gard were so btained i s and ocum that she o is in e favor eco of the hat chosen the pr fierm. y o Mr. Boucher stated that this is billable to Mrs. Jamieson as the property owner. The vote m I I 1 I City Of Cape Canaveral, Florida City Council Regular Meeting I December 18, 2001 1 Page 4 1 carried on the motion 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For. 1 CONSIDERATIONS: I 1 8. WFTV Channel 9's Request Forwarded by Time Warner Cable to be Exempt from Brevard County's Emergency Alert System. i Mr. Boucher explained that WFTV Channel 9 is requesting to exempt its emergency broadcasting from the Brevard County Emergency Alert System. Mr. Boucher emphasized that the emergency system is effective and in the best interest of public safety and he recommended that the Council deny the request for WFTV to exempt from the emergency alert system. A motion was Mayor Randels and seconded by Mayor Pro Tem Petsos for WFTV to remain consistent with all other cities in Brevard County, to remain consistent 1 with all other broadcasting stations and to remain consistent with Brevard County's emergency alert system. The vote carried on the motion 5-0 as follows: Mr. Morgan, For; 1 Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For Council moved forward with the agenda to allow time to compile a ranking order for the Stormwater Utility Consultants from the ranking sheets. RESOLUTIONS: 1 10. Resolution No. 2001 -45 Amending the Annual General Fund and Fire 1 Protection Fund budgets for the fiscal year ending September 30, 2001. 1 1 Mayor Randels read Resolution No 2001 -45 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AMENDING THE ANNUAL GENERAL FUND AND FIRE PROTECTION FUND BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001; PROVIDING FOR AN EFFECTIVE DATE. 1 1 A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Morgan to approve Resolution No 2001 -45 Amending the Annual General Fund and Fire Protection Fund Budgets for the Fiscal Year Ending September 30, 2001. The vote carried on the motion 5- 0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. / Treverton, For and Mr. Weber, For x DISCUSSION: i 11. Sewer rates. i 1 Mr. Boucher reported on the three percent sewer rate increase amount that would impact the remaining nine months of this fiscal year budget ending September 30, 2001 with ' $45,000 and $60,000 over a twelve -month period. Mr. Boucher referred to the Burton and ,, z t s , g 1 1 i City Of Cape Canaveral, Florida City Council Regular Meeting i December 18, 2001 Page 5 Associates study that outlined varying increases with a rate model and varying increases over a five -year period. This enabled a projection of the balances in the Sewer Fund, capital needs and the debt service requirement. Mr. Boucher stated that financial stability and sufficient reserves was the intent of the Council with the three percent increase decision. Mayor Randels referred to the Comprehensive Annual Financial Report in that the City's debt ratio has decreased steadily to 1.48 that is close to the State's debt requirement of 1.25 percent. Mayor Randels explained that the ratio is revenue of $554,000 over a debt of $600,000 and this amount could not exceed below 1.25 percent in I order to continue the City's bond system. Mr. Morgan asked how the projections would look in the year 2003. Mr. Treverton replied that the City maintains above the requirements. Mayor Randels approximated that using the current $45,000 amount each resident would obtain about $2 per year. Mr. Morgan stated that he believed that a windfall remains that would not affect the 1.25 bond requirement. Mayor Pro Tem Petsos expressed that exceeding the bond requirement percentage i allowed for a buffer to address plant maintenance. Mr. Morgan proposed to discover the amount of the financial buffer. Mr. Boucher responded that he would seek an answer from the auditors. Mr. Boucher also said that Council would need to call a Special meeting to defer implementing the sewer rate increase. Mr. Weber asked if there has been any change since the study and expressed that he did not desire to incur a shortfall. Mr. Treverton reminded that the aging sewer plant infrastructure was included in the rate study and stated that monitoring could identify any extensive reserve amounts. Mayor Randels replied to Mr. Morgan that revenue has not decreased after discontinuation of service to the Canaveral Port Authority. Mr. Morgan restated his thought that the citizens should benefit from any additional funds from the sewer rate increase. Mayor Randels replied that fi the surplus is not significant to the cost of plant operations. Mr. Boucher said that he would obtain the City's debt service ratio and net income. Mr. Morgan also restated his request 1 for research on the $1.05 bulk - mailing rate from the City of Cocoa and the possibility of intemally processing utility bills. 3 12. Governor's Municipal Mentoring Initiative. 1 i i Mayor Pro Tem Petsos spoke in favor of the mentoring initiative and its benefit to youth outside of social service intervention. Ms. Stills related that the Governor encourages elected officials to take the lead in this program and the Governor is asking for one hour of municipal employee time to volunteer to work with children. Mayor Pro Tem Petsos i I recommended that the City provide one hour of paid administrative leave for staff participation. He related that ten percent participation is the Governor's proposal and he looks toward a higher percentage of participation from City employees. Mayor Randels expressed that he would like to participate due to his current involvement in the school. Mayor Pro Tem asked to place the one -hour of leave time on the next agenda. Mr. , [ Treverton asked the City Attorney if there were any legal ramifications of using government funds to participate in a charitable activity. Mayor Pro Tem Petsos pointed out that this initiative is a directive from the Governor and the hour of administrative leave is granted for State employees. Mr. Boucher concluded that a policy statement r , City Of Cape Canaveral, Florida City Council Regular Meeting December 18, 2001 Page 6 I would be on the next City Council agenda. Mayor Pro Tem Petsos also expressed that he asked for the Space Coast League of Cities participation. Council addressed Item No. 9 at this time. 9. Ranking of Stormwater Utility Consultants, RFP No. 01 -11. I Mr. Boucher reported the ranking form tally as: 5) Maximus — 33.4 4) Parson— 36.8 3) Jones Edmunds and Associates — 38.7 2) Brown & Caldwell — 39.2 1) Berryman and Hennigar — 44.1 i Mr. Weber expressed his preference to proceed with the highest - ranking firm. Mr. Morgan concurred and stated that Berryman and Hennigar have formed a beneficial working relationship with the City's engineering firm. Mr. Boucher replied to Mr. Treverton that staff would negotiate a contract. 1 1 A motion was made by Mr. Morgan and seconded by Mr. Weber for an add -on item. The vote carried on the motion 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For A motion was made by Mr. Weber and seconded by Mr. Morgan to direct staff to negotiate a contract with the selected firms in the order named: 1) Berryman and Hennigar, 2) Brown and Caldwell, 3) Jones Edmunds and Associates, 4) Parson and 5) Maximus. The vote carried on the motion 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For, Mr. Treverton, For and Mr. Weber, For. I i AUDIENCE TO BE HEARD: 1 REPORTS: 1. City Manager • Mr. Boucher reported on his meeting with Malcolm MacLouth Canaveral Port Authority director, and expressed Mr. MacClouth's desire to work with the City on a park area in the northwest comer of the City. They also discussed the interchange and pedway projects • Mr. Boucher also reported that John Pekar of Stottler, Stagg would submit a } design/build concept at the next Council meeting. • Mr. Boucher announced that the Reindeer run was a success with $8,000 in proceeds and approximately 280 participants o 1 • Mr. Boucher reported that Virginia Haas made the Better Place administrative report function accessible to the Council members. i City Of Cape Canaveral, Florida City Council Regular Meeting December 18, 2001 Page 7 7 a • Mr. Boucher informed about the availability of storm shutters for low- income homes through Project Impact and he would seek resident participants. • Mr. Boucher referred to a copy of a letter forwarded to the Council from the hospital regarding a resolution by the City of Cocoa Beach to dismiss the land transaction on / the hospital expansion project. Council agreed to direct the City Manager to forward a letter expressing support of the hospital expansion project at the existing 9 PPo P xP P 1 9 site. 1 • Mr. Boucher announced the next City Council meeting as January 15, 2002 and he reported that the garbage schedule would proceed as normal over the holidays. • Mr. Boucher also related that the helicopter presence in the early morning hours was I due to law enforcement intervention in the Harbor Heights area J 4 2. Staff Mr. Gardulski • Mr. Gardulski announced that Mr Leo Nicholas was elected Beautification Board Chairperson. 1 1 • Mr. Gardulski reported that the Beautification Board discussed signage and additional sidewalks at its last meeting. City Clerk • Mayor Randels related that Ms. Stills submitted an article to the International Institute of Municipal Clerks regarding the paperless agenda packet process t hat was published in the December issue of the Clerk's newsletter. J ' Audience to Be Heard: t • Mr. Nicholas questioned if any grant fund money is available for the Jamieson property clean up. Mayor Randels reported that he found a possible grant for clean -up :j assistance. 3. City Council I Mr. Morgan • Mr. Morgan anticipates meeting with Mr. Sales & his wife to discuss the A1A landscaping project in front of his business. • Mr. Morgan related a resident's request for a Senior Citizens Club in the City. Mr. Morgan would contact Mr. Bill Bennix or one of his aides since Mr. Bennix favored such a project in previous years. Mr. Weber i i • Mr. Weber reported on th decision t o discontinue the sports program at Brevard Community College and asked that the Council take action to encourage the program 4 and to recognize its impact on the County. Council agreed by majority to forward a letter of support. I • Mr. Weber asked what could be done about the debris at Ocean Carpets. Mayor I Randels explained that the owner has no control over the deposits outside of the dumpster. Mr. Boucher stated that he could impose more dumpster schedules and that he would provide Council with a follow -up report. t i 1 z City Of Cape Canaveral, Florida City Council Regular Meeting December 18, 2001 Page 8 ' Mr. Treverton • No report. Mayor Pro Tem Petsos • Mayor Pro Tem Petsos commented on the limited pick -up by the street sweeping trucks. • Mayor Pro Tem Petsos commended Ms. Haas on the addition of the City video to the web site and suggested updating the City's promotional video in Tight of progress in the City since the last video was done. • Mayor Pro Tem Petsos also requested that Stott ler, Stagg participate in the mentoring initiative as members of staff. Mayor Randels • Mayor Randels reported on a petroleum clean -up grant that is available for the Jamieson property. • Mayor Randels reported that seven municipalities in Brevard do not have a library and commented that Cape Canaveral is fortunate to operate it own library. • Mayor Randels reported that the City has recouped $562.50 from the Florida League of Cities in licensing and noted how this revenue pays for the City's cost of League membership. • Mayor Randels represented the City at the Park Chester Santa program. The program r sent two boys with cancer to a New York City hospital for treatment. • Mayor Randels reported on a prostitution establishment that was identified and eliminated through the help of anonymous citizens and our local law enforcement. • Mayor Randels reported on the number of beach -end streets with no lighting. Mr. Boucher will refer this concem to the Public Works Director. Mr. Morgan announced that a benevolent citizen desired to make a financial contribution to a worthy cause and asked if there is a list of local needy families. Mr. Boucher referred Mr. Morgan to the Canaveral Precinct for names. Mayor Pro Tem Petsos asked if reports are forthcoming from the Community policing groups. Staff will address this request. ADJOURNMENT: There beirrii�usiness a motion was made by Mr. Weber and seconded by Mayo,ndels to adjcrAhe meeting at 9:30 P.M. ri .....--... 0 C. \ < ' \A CR Ok,,Y•t 61) (fa_ f ' �` 1- Rocky Randels, MAYOR i 1 .,� Susa6iP j Ip - � [ I X Car 0 ■'' '' r t ' I