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HomeMy WebLinkAboutMinutes 04-05-2002 Workshop CITY COUNCIL WORKSHOP MEETING 4Le CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida FRIDAY April 5, 2002 12 Noon to 5:00 P.M. { MINUTES CALL TO ORDER: DISCUSSION: 1. City Goals and Objectives. Mayor Randels reviewed with Staff and City Council the current vision for 2001: ❖ Sense of Community Pride ❖ Enhance our Environment ❖ Financial Stability x ❖ Beautification + Recreation and Culture No changes were made for 2002. } The mission statement for 2001 was reviewed: The City of Cape Canaveral Promoting a Safe, Clean, Residential Beachside Community with Tree -Lined Streets. No changes were made for 2002. REVIEW OF 2001 -2002 GOALS AND OBJECTIVES. `01P02 Goal: Cultural & Recreational Activities for All Age Groups. Objectives: 1) Evaluate the recreational uses of the IITF Property. Discussion of Status: The Recreation Board is currently evaluating recreational opportunities for this site. 2) Establish a Multi- Purpose Sports Field at City Park. Discussion of Status: Renovation of Softball field is complete; field will be converted to additional uses after softball season. City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 Page 2 3) Acquire an 8.5 acres parcel at the Southwest comer of N. Atlantic Avenue and W. Central Blvd. Discussion of Status: City applied for a P -2000 Grant, application did not make the funded list. Re -apply for 2002. 4) Provide a Youth Summer Program for 2002. Discussion of Status: Recreation Director has planned a summer program in conjunction with Cape View Elementary. 5) Program funded with proceeds from local Elks Club benefit. Before and After Care provided. `01P02 Goal: Community Involvement and Pride. Objectives: 1) Construct decorative welcome to the City of Cape Canaveral Signs, North and South SR A1A and N. Atlantic Avenue. Co Discussion of Status: North SR A1A Concept is complete, Port Authority is working on site work, Stott ler, Stagg and Associates is preparing a design build proposal. North Atlantic Avenue sign is under construction by Port Authority. Staff is still seeking property owner approval for sign at corner of Grant Avenue and SR A1A. 2) Develop a student award program with Cape View Elementary and Cocoa Beach Jr. /Sr. High School. 3 Discussion of Status: Program has been developed at Cape View Elementary. Need to maintain. Still working with Jr. /Sr. High for some form of student recognition. 3) Develop citywide home improvement assistance program. Discussion on Status: Staff and City Council will continue to plan and coordinate volunteer programs for minor home improvement projects for homeowners that need assistance. tri s,, City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 C Page 3 `01P02 Goal: A Safe and Healthy Environment,. Objectives: 1) Evaluate relocation of Police department as a long -term solution to City Hall overcrowding. Discussion on Status: City Manager has had preliminary discussions with the Port Authority director on the possibility of sharing a building. City Engineer is preparing a design build proposal for conversion of half of High Bay area for new meeting room. 2) Implement the Stormwater Utility. Discussion on Status: The City obtained a grant from the St. John's Water Management District and the City is currently under contract with Berryman and Henigar to develop a stormwater utility fee to pay for maintenance and capital projects noted within the City Stormwater Master Plan. 3) National Flood Insurance Program; Improve Overall Community Rating to Reduce Homeowners Flood Insurance Rates. Discussion on Status: The Building Official is meeting with the National Flood Insurance Program representatives in April of 2002, and will seek guidance to improve rating. `01P02 Goal — Financial Stability Objective: 1) Prepare a Ballot question to increase the police ad valorem tax rate for November'01. Discussion of Status: the voters approved Ballot question in November '01 to increase the fire ad valorem tax. `01P02 Goal — Pedestrian Friendly Scenic Environment Objectives: 1) Upgrade all (18) public beach access points with new signage, landscaping and ADA compliance, City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 } Page 4 Discussion on Status: Public works reported that (4) beach ends were landscaped and that there are (4) ADA crossovers. Still working on language for new beach end signs and will continue to budget these improvements. 2) Implement the SR AlA/Intemational Drive Intersection Realignment Project. Discussion on Status: City Council passd a resolution to the Brevard Metropolitan Planning Organization (BMPO) in support of this project. Project submitted to BMPO for funding. 3) Implement the SR Al A Urban Profile. Discussion on Status: City Council passed a resolution in support of funding this project by the BMPO. 4) Construct 1,500 feet of new sidewalks Discussion on Status: Public Works Director reported that objective has been met and most of the Prime Path Plan is complete. City Council requested an updated sidewalk plan for additional sidewalks. 5) Construct SR Al A West Pedway Bridge. Discussion on Status: The City Engineer has been tasked with the design/build of this project, completion expected in May 2002, funded with Brevard County Transportation Impact Fees. 6) Construct a Pedway N/S between Harbor Drive and Ridgewood Avenue. Discussion on Status: City Council dropped this project after the nearby residents voiced their opposition to this pedway project. Council Member Treverton noted that this is an example of ideas and concepts formulated at these vision meetings are sometimes modified or dropped based on citizen input. `01P02 Special Projects Objectives: 1) Complete sign code revisions within (1) year. Discussion on Status: City Manager reported the main issues remaining were the size, height and amortization schedule for compliance. Mayor Pro Tem Petsos noted that Brevard County was revising their sign code and that the City should hold off until the County is finished revising the sign code. City Council agreed to C oe wait. City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 c Page 5 2) Planning of long -Term Police and Fire Services with the Canaveral Port Authority. Discussion on Status: City Council encouraged staff to continue its dialogue with the Port staff on shared facilities and equipment for police and fire services. 3) Start minor City Hall remodeling. Discussion on Status: Staff reported this task is underway and City Council asked staff to continue to evaluate long-term solutions for additional City Hall workspace. 4) Start a review of City codes. Discussion on Status: City Council noted progress with the Code Review and to continue with this review process. Mayor Randels facilitated input from City Council members and staff on the following key areas of interest for 2002/2003. City Enhancement and Beautification r ir Objectives: 1) Develop a Community Center for All Age Groups. City Manager recommended adopting a proclamation stating the City's desire to construct this facility and the solicitation of private/ Public corporate partnerships, such as, Brevard Community College and Cape Canaveral Hospital. 2) Update the Landscape Code. City ouncil noted that Brevard County is updating their code and that staff may Y want to utilize information from the County when revising the City codes. 3) Update City Sian Code. City Council asked staff to follow -up on the Brevard County sign code revisions and submit a recommendation when the County is completed with its sign code update. The City is adjacent to County areas and City Code should be consistent with the is County code so businesses in City or adjacent County areas are working with similar codes. City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 Page 6 4) Unfinished Construction Projects. Staff is directed to research compliance timeframes for completion of new construction and to draft an ordinance, if needed, addressing this matter. 5) Evaluate IITF Property for Dog Park. City staff and Recreation Board to evaluate the IITF Property as a dog park area. Seek corporate and private donations to develop. 6) Purchase of New Holiday Decorations. The Beautification Board and staff are tasked with evaluating the types of styles of holiday pole decorations for the 2002 season. Seek pole locations on SR Al A, N. Atlantic Avenue and Ridgewood Avenue. 7) Plan Landscaping Projects Utilizing Donated Funds. The Beautification Board and staff are tasked with planning $300K of landscaping projects as soon as possible. Funds were donated from Mr. Bennix. Cr° g R 8) Annexation of Avon -by- the -Sea. Continue to work with Homeowner Groups in the area for the possibility of annexation in the future. 9) Construction of Non - Elevated Beach Access. Mayor Randels discussed a new non - elevated beach access concept to construct at the Washington Avenue beach end. This new concept, if permitted by Florida Department of Environmental Protection, will allow the City to install a plastic/wood beach access walkway directly on the sand. This could save taxpayer dollars by avoiding the costly repair and maintenance of the existing elevated wood crossovers. City Council desired to try this new concept at the Washington Avenue beach end. Communications/ City Image/ Public Information Objectives: 1) Construct a Welcome to the City sign. South Ridgewood Avenue. Public Works Director is tasked with finding a site for this sign and its C oe' design/Construction. Obtain easements if needed. yy 5 City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 (le Page 7 2) Upgrade Audio/Visual Equipment in Council Meeting Room. Suggested upgrades, computer network Internet access, digital projection equipment. Staff to evaluate and budget for the recommendations. 3) All City Board Meeting Minutes to be posted on the Web Site. City Council encouraged staff to post all City Board meeting minutes on the City web site 4) Distribution of City News. Publish City news on web page, with local newspapers and via E -mail. Growth Management — Planning. Economic Development aid Redevelopment. Objective: 1) Develop a Long -Term Infrastructure, Capital Equipment Plan. Discussion centered on staff working with the City Planner to develop a long -range infrastructure and capital equipment plan that takes into consideration new construction and redevelopment of existing property and the potential impacts on City services. 1 Infrastructure — Storm Water. Roads Sidewalks. City Hall. Facilities and Equipment, Sewer and Reuse. Objectives: 1) Complete Sidewalks East Side of SR Al A. City Council instructed staff to work with Florida Department of Transportation to complete the sidewalks on the East side of SR Al A. Discussion raised safety concerns about the non-conforming driveways and conflicts with pedestrian and vehicle traffic. 3) Evaluate City Hall and Annex Expansion. Ideas ranged from Converting half of the existing high bay area to a new Council Meeting Room, converting the old meeting room into office space, adding a second floor to the existing City Hall or building a new building between City Hall and the Annex. 1 { City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 Page 8 4) Finish Build -Out of Reuse Water System. Upon completion of the reuse water distribution study currently underway, identify areas for future service expansion. 5) Conduct a Facility Needs Assessment of the Wastewater Treatment Plant. Staff was directed to conduct a facilities needs assessment for additional facilities and equipment. Also incorporate sewer collection system as part of this assessment. 5) Develop a Street - Paving Plan. City Council asked staff to develop a long -term paving plan and a program for setting aside funds. 6) Develop a Citywide Sidewalk Program. Staff is directed to update the initial "Prime Path" sidewalk plan. Evaluate a method of accessing vacant property owners for new sidewalk construction. Public Safety — Police, Fire and Building Departments Obiectives: 1) Assessment of additional Police services. Commander McGee informed City Council that from 1998 to 2002 there has been a 69% increase in calls. He asked City Council to consider the following during the next budget cycle: (1) Road position (1) K -9 position (1) Investigative Sargeant (1) Public Service Aid That (1) Existing Community Policing Officer will take on the duties of A domestic violence officer City Council inquired about having more beach patrol on holidays and special events, a bike patrol and community policing programs tailored to provide more contact with residents and business owners. Investigate the cost associated with having the precinct office open 24 -hours per day, and the feasibility of a 911 -Call Box System. Items to be reviewed during the 2002/2003 Budget meetings. City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 Page 9 2) Assessment of Additional Building Department Services. Building Official, Morris Reid stated that due to the increase in new construction, this department is in need of An additional full time secretary A part-time building inspector Additional Vehicle and computer equipment } Also, recommended an inspection "hot line" for contractors to check the status of their schedule inspections. These items will be reviewed during the 2002/2003 Budget meetings. City Council directed staff to revisit the take home vehicle policy. Provide more online and digital information to contractors and fill the vacant code enforcement position. Parks and Recreation /Culture Objectives: 1) Complete Park Development Proiects. Nancy Hanson, Recreation Director, informed Council that she is currently working on the City Park, Manatee Park and Banana River Park projects, all should be completed within the budget ear. P 9 Y 1 2) Evaluate IITF Property as a Dog Park Area. Ci ty Council tasked the Recreation Director and Recreation Board to evaluate this site and offer a recommendation. 3) Develop a Neighborhood Park in the Northeast Section of the City. City Council tasked the Recreation Director and Recreation Board to evaluate park sites for acquisition to construct a neighborhood park in the northeast section of the City. 4) Develop a Community Center. City Council desires to establish a community center for all age groups. Encourages public/private partnerships to kick -off this project. C oe 5) Evaluate the Planting of Palm Trees on the Beach. City of Cape Canaveral, Florida City Council and Staff Goals and Objectives Meeting April 5, 2002 Ar Page 10 City Council asked staff to develop a pilot program to plant palm trees on the beach. Seek Florida Department of Environmental Protection permit approval. Volunteer Programs and Events Objectives: 1) Continue with City-wide Home Improvement Program. City Council to coordinate with Building Department staff for volunteer home improvement projects for those in need of assistance. 2) Support the Brevard County TRIAD Program. Mayor Randels encouraged staff and City Council to Support TRIAD Programs and projects throughout the year. Legislative Issues Obiective: 1) Seek support from the Florida Legislature to require Florida's seaports to practice transportation concurrency to monitor the impacts of seaport growth on local roadways. } Special Programs and Proiects Objectives: 1) Support the proposed infrastructure sales tax referendum if placed on the ballot by the Brevard County Commission. 2) Seek Brevard Metropolitan Planning Organization and Florida Department of Transportation support to design and construct an elevated pedestrian walkway over SR Al A at the Columbia Drive intersection. y ' 4 vk i ,, B ing no furth* ssion the meeting adjourned at 4:30 P.M. eta; � O 7'