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Home My WebLink AboutMinutes 01-15-2002 Workshop Y vie City Council Workshop Meeting CODE REVIEW City Hall Annex Tuesday, January 15, 2002 5:00 P.M. MINUTES Mayor Rocky Randels called the Workshop Meeting of the Cape Canaveral City Council to order at 5:00 P.M. Members Present: Mayor Rocky Randels Council Member Jim Morgan Council Member Larry Weber Mayor Pro Tem Buzz Petsos Council Member Richard Treverton City Attorney Mark McQuagge Others Present: City Manager Bennett Boucher Administrative Assistant Virginia Haas Andrea Bowers City Treasurer Nancy Hanson Recreation Director Commander George McGee Police Chief Ed Gardulski Public Works Director 1. City Code Review Chapters 1 - 6. Sec. 1 -15. General penalty. (a) The violation of or failure to comply with any provision of this Code shall constitute an offense against the city, and where no specific penalty is provided therefore, shall subject the offender, upon conviction, to a fine of not to exceed $500.00 or imprisonment for a period of�w „s.. .h or by both such fine and imprisonment. Mayor Randels questioned if the penalty fine under Sec. 1 -15 was correct. Attorney McQuagge responded that the penalty is correct according to Brevard County and did not recommend changing this section. 1 City of Cape Canaveral, Florida 1 City Council Special Meeting January 15, 2002 Ce Page 2 Sec. 2 - 41. Established for council members other than mayor. The compensation for the members of the city council other than the mayor shall be per year. (Code 1981, § 311.02; Ord. No. 30 -94, § 2, 8 -2 -94) Sec. 2 Established for mayor. The compensation for the mayor shall be R` K: • er year (Code 1981, § 311.01; Ord. No 30 -94, § 2, 8 -2 -94) Mr. Treverton chose to withdraw his requests on these sections, in lieu of the suffering economy, and possibly revisit these sections in coming years. Sec. 2 -57. Special meetings. 1 Council agreed to amend the term "forthwith" to "immediately" in sub paragraphs (2) and (3) in Sec. 2 -57. Council agreed to amend the council meeting place from "City Hall" to "City Hall Annex" in sub - paragraph (b). Sec. 2 - 58. Workshop meetings. Council agreed to add "or any other place so designated by Council ". Council agreed that the term "Workshop" should remain. Sec. 2 - 59. Preparation of ordinances and resolutions prior to meeting. Council agreed to the following deletion and addition to Sec. 2 - 59 C # Delete - . - - • , _ , - - : , . .. - .... - Change language to read, "A copy of the ordinance or resolution for adoption at the regular meeting is furnished in the Council Agenda packet." Sec. 2 - 60. Preparation and notice of agenda. Council agreed that they would like longer lead -time to review the agenda packets. Should any questions arise they would have ample time to allow their questions to be answered. Mayor Randels questioned how this might affect staff. Mr. Boucher responded this would mean agenda items would have to be submitted in sufficient time for him to complete required research on submitted agenda items. Council agreed to test drive receiving the agenda packets on the Tuesday prior to the Council Meetings. City of Cape Canaveral, Florida City Council Special Meeting January 15, 2002 Page Council also agreed that the agenda packets mailed to the council's residence could be amended to say that agenda packets are distributed to council members the Tuesday prior to Council Meetings. Sec. 2 -64. Call to order; quorum; roll call. Mr. Treverton questioned the definition of the word "Quorum" in this instance. Attorney McQuagge responded that the term derives from Robert's Rules of Order and a "Quorum" in this case means "three ". Council agreed to amend the wording to add that "if a quorum of three" is not present at roll call. Sec. 2-65. Minutes. The minutes of the previous regular meeting of the city council shall be adopted by reference, unless refuest is made b a council member for the minutes to be read in their entiret s ✓ r ;-✓ i . �// , i /?l T'�` /k 9. s/ /, /jH f'r 2' r� / / "'.` g '.frS 3S < �� x i tX� � / a.,<< >:.:, ..n: Yfsxmz:r. <,a, :,,,a.Uw9,.o:;f:T..�.✓ f.F.... ,..: ,.«, 7 3 � . There shall be copies of the minutes posted on the bulletin board and copies available for the citizens to examine at the city meeting. The minutes of the meeting shall be approved or corrected by a majority of the members present and upon such approval shall become the official minutes. Amended copies of the minutes will be distributed to each council member. (Code 1981, § 271.14) Council agreed to the following change: "The City Clerk shall strive to have available . . ." Sec. 2 -66. Consideration of matters before council. (Code 1981, § 271.15; Ord. No. 39 -93, § 3, 10- 19 -93) Mayor Randels inquired about preparing a brief but complete list of procedures for audience guidelines from Sec. 2 -66. Council agreed to place cards at the door regarding procedures for the audience. Sec. 2 -102. De ' u ci mana_er. _� ;:,. y" Th e d eputy city manager shall act for the city manager during sickness or absence of the city manager and shall be responsible for the functions of the office. Council agreed that the wording be amended to say "The City Manager, or in his absence, the City Council, shall appoint an Acting City Manager. 1 City of Cape Canaveral, Florida City Council Special Meeting January 15, 2002 Page 4 ARTICLE IV — BOARDS, COMMITTEES, COMMISSIONS 1 Mayor Randels requested that all Volunteer Boards be placed under this heading to provide ease of board location. Attorney McQuagge responded that boards are placed within the section of code each board pertains to and the substance of a board should not be placed elsewhere. An index referring to each board could be placed at the rear of the codebook. Council agreed to allow each board to choose whether they desired to interview potential board applicants. Council requested that each board be asked whether they desire to interview board applicants prior to a recommendation to Council. Attorney McQuagge reminded council that each board should make a recommendation to Council on every applicant whether or not they conduct an interview. Those applicants not recommended can appeal to the City Council. Sec. 2 - 181. Established, membership, terms, qualifications. (a) A beautification board, which shall consist of seven members and two alternate members, C re is established (b) of the beautification board h ;, vx „ £ �y 5 n < Each board member shall be a registered voter. (Code 1981, § 251.01; Ord. No 48 -93, § 1, 1 -4 -94) Mayor Randels questioned the requirements of being a resident of the city for at least 12 months. Attorney McQuagge responded that the residential requirements were appropriate and dependent on the particular board. Council agreed to keep the 12 -month requirement for the beautification board. Sec. 2 - 182. Meetings; bylaws; officers. (c) The board shall elect from its own members a n : 1, __ ., :; { _ >; < and the officers shall serve for a term of one year or until their successors have been elected and qualified. (Code 1981, § 251.02) Attorney McQuagge noted that the definition of chairman and vice - chairman were previously covered in the definitions section as chairman referring to both genders. Council agreed to leave the section unchanged. Cie City of Cape Canaveral, Florida City Council Special Meeting January 15, 2002 Page 5 ARTICLE V. FINANCE DIVISION 2. PURCHASING Sec. 2-216. Definitions. Council questioned if there was any input from the Finance Department on the definitions section and if it follows State Statute guidelines? Ms. Bowers replied that Section 206 is within compliance of state guidelines. Sec. 2 Procedure. A ll •urchases by the city, except as otherwise provided in this division, r a 4 shall be purchased by formal written bilateral contract from the lowest responsible bidder after due notice inviting bids or proposals. (Ord. No 9 -93, § 3(205.05), 5- 18 -93) Council began discussing proposed changes to Sec. 2 -218. Council initially agreed to change the estimated cost of purchases exceeding $5,000 to $20,000. Mr. Boucher noted that this increased amount would influence each section following regarding purchasing procedures. After some discussion Council agreed to follow the guidelines as suggested by Mr. Boucher. Open bid — over $5,000 recommend over $10,000 C (3) Written quotes from $500 - $5,000 recommend from $1,000 - $10,000 No quote from less than $500 recommend less than $1,000 Council began discussion on Sec. 2 -219 when time began running short due to the City Council Meeting following at 7:00 PM. Council scheduled a Code Review Workshop for February 5, 2002 at 5:00 PM in the City Hall Annex. Council requested to begin the code review at Sec. 2 -219 and asked for additional code sections to review. There being no further business, the meeting adjourned at 6:47 p.m. ATTEST: Vu Virginia Haas, Administrative Assistant fi a 3