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HomeMy WebLinkAboutMinutes 10-15-2002 Regular CITY COUNCIL REGULAR MEETING C CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October 15, 2002 7:00 PM MINUTES CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present: Jim Morgan Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Richard Treverton Larry Weber C p , Others Present: Bennett Boucher, City Manager Anthony Garganese, City Attorney Susan Stills, City Clerk } Andrea Bowers, City Treasurer Morris Reid, Building Official Ed Gardulski, Public Works Director Dave Sargeant, Fire Chief, CCVFD CONSENT AGENDA: Mayor Randels asked if any Council member, staff member or interested party desired to remove an item from the consent agenda for discussion. Mr. Morgan requested to remove Consent Agenda Item No. 5. Mr. Treverton requested to remove Consent Agenda Item No 2. Mayor Randels requested to remove Consent Agenda Item No 3. Attorney Garganese requested to remove Consent Agenda Item No 1 for corrections.: City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 2 1 4. Street Sweeping Contract with USA Services of Florida, Inc. 6. Canceling the Tuesday, November 5th meeting due to the General Election and Scheduling a Meeting to Certify the Election Results for Thursday, November 7 A motion was made by Mr. Weber and seconded by Mr. Morgan to approve Consent Agenda Items No. 4 and 6. The vote on the motion carried 5-0 with voting as follows: Mr. Morgan, For Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For. Consent Agenda Items Removed for Discussion: 1. City Council Regular Meeting Minutes of October 1, 2002. Attomey Garganese pointed out a correction on Page 3 of the minutes under the Discussion section that referenced the Florida League of Cities challenge to the presumption bill. He stated that the correct word is "unfunded" mandate. Attorney Garganese also found a correction on Page 4 under the City Attomey report that referenced Fairvilla proposing an amendment to the sign code. The correct wording is an amendment to the "settlement agreement." A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Weber to approve Consent Agenda Item No. 1 with the corrections noted. The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For 2. Cooperative Purchase of Beach End Landscaping with Vila & Son Landscaping, Inc. Mr. Treverton asked to remove this item for clarification in that $72,000 was budgeted with an actual cost of $47,000 to perform the landscaping for 12 beach -ends. Mr. Treverton asked if there are 18 beach -ends and asked if some were missing from the proposed project? Mr. Gardulski replied that Lincoln, Madison, Jefferson and Adams Avenue beach ends have been done. Mayor Pro Tem Petsos expressed concern with the cost of the coconut and sabal palms. Mayor Pro Tem Petsos said that $537 for coconut palms and $189 for sabal palms was expensive. He also stated that the city is not required to use a federal or state contract for the beach end project and reminded that there is no time constraint on the beach end project as with the SR Al A project. Mr. Gardulski stated that this is same quality vegetation that the contractor would plant at Disney and the trees are top quality. Mr. Treverton asked if the Beautification Board had made any recommendations. Mr. Nicholas stated that the Board did not have a discussion on prices. City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 3 C e Council agreed by majority to have the Beautification Board review the landscaping purchase. A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Weber to table Consent Agenda Item No. 2 until the next regularly scheduled Council Meeting on November 19 The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For. 3. Cooperative Purchase of Sanitary Sewer Lining with Griner's Pipeline Services, Inc. Mayor Randels acknowledged a representative from Griner's Pipeline to answer any questions. Mayor Randels asked Mr. Gardulski to hold up a demonstration of the ring that would be used in the lining. Mayor Randels pointed out that Griner's was able to buy the materials at a significant cost savings to the City. Mr. Louis Woska explained that DX pipe used would be as close to direct barriel PVC as could be found. He explained that direct barriel PVC is 400,000 flexular modulus or psi. The DX pipe is 340,000 psi. Whenever an inspection is done, a determination is made on whether to grout to prevent groundwater. This field call helps to determine what product to use Warmer trailers help to set the flex mods in place using a heating method. Mr. Treverton asked if the lines are televised and smoke tested afterwards in order to determine if there were cracks or breakage. Mr. Woska explained that clock positions are used to mark the line for direct usage by the consumer. A poY grout urethane rout is used to seal the services. Mr. Woska replied to Mr. Morgan that the smallest size is 6 -inch with this material; the largest is 15 -inch. Mr. Morgan asked if the line outside of the slipliner offers additional protection? Mr. Woska stated that this material has already passed the 50 -year test. A motion was made by Mr. Weber and seconded by Mayor Pro Tem Petsos to approve the Cooperative Purchase of Sanitary Sewer Lining with Griner's Pipeline Services, Inc. of Orlando in an amount not to exceed $150,000. The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For Mr. Treverton, For and Mr. Weber, For 5. Cooperative Purchase of a Ford F -550 Flatbed Dump Truck in the amount of $38,243. ti Mr. Morgan related that he had visited Public Works and found the flatbed truck was out working very well, however the replacement is for another truck that has been sitting inoperable. Mr. Morgan said that this would alleviate replacing the vehicle this year and to enable returning the money to the General Fund. Mr. Weber asked Mr. Gardulski to comment. Mr. Gardulski replied that his plan is to purchase one new vehicle very year. He stated that the flatbed trucks are the department's workhorses. Mr. Treverton concurred that one is in fact inoperable and the other was on the road. Mr. Gardulski replied to Mr. Treverton that the inoperable vehicle is about ten years old. Mr. Gardulski replied to Mr. City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 4 Weber that two trucks are needed should one become inoperable. Mr. Morgan requested to know the priority for the truck purchase at $38,000 and asked for Mr. Gardulski's reason for changing his purchase. Mr. Gardulski replied that consistent maintenance is required on the truck in use. Mr. Weber asked for the cost of additional maintenance for another year on the truck in use. Mayor Randels summarized that this was a budgeted item. Mayor Pro Tem Petsos also said that the flatbed truck was budgeted and he also expressed that the department attempted to find a reasonable purchase that would allow for more crewmembers. A motion was made by Mr. Weber and seconded by Mayor Pro Tem Petsos to approve the Purchase of a Ford F -550 Flatbed Dump Truck in the amount of $38,243. The vote on the motion carried 4 -1 as follows: Mr. Morgan, Against; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For CONSIDERATIONS: 7. Cooperative Purchase of SR A1A Landscaping Services with Vila & Son Landscaping, Inc. in the amount of $222,707 Mayor Randels stated that this was part of a grant to install landscaping along the SR Al A corridor, 8 -9 properties have applied and he called on Mr. Gardulski to provide a report on the project. Mr. Gardulski stated that the Lutheran Church pastor provided some comments. He explained that some cooperative land design would be done with the City Hall project. Mr. Gardulski attempted to also landscape the right -of -ways, however time constraints with the grant would not permit at this time. Mayor Randels explained for the benefit of the audience that this project is a beautification effort done through easements with the business owners on SR Al A. Mr. Weber commented on installing a replacement shuttle at City Hall. Mr. Treverton commended Mr. Gardulski on his consistent work in acquiring easements to perform the landscaping and Mr. Gardulski in turn commended his staff. Mayor Pro Tem Petsos asked if some of the planting locations could be changed and plants used at other locations when the proposed development plans provide adequate landscaping. Mr. Gardulski replied that the plan has been approved site specific to the planting locations. Mr. Gardulski stated that unobstructed signage was a business owner concern. Mr. Gene Petre asked that the Beautification Board members and Public Works administrative staff be acknowledged. Mr. Nicholas introduced the Board and the staff to the audience. A motion was made by Mayor Pro Tem Petsos and seconded by Mr. Weber to approve the Cooperative Purchase of SR A1A Landscaping Services to Vila & Son Landscaping, Inc. in the amount of $222,707. The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 .4 Page 5 8. Cooperative Purchase of a 2003 Ford F -150 Pick -up Truck. Mayor Randels stated that this purchase was not budgeted and is a suggested replacement for a 1996 truck with a frozen motor. Mr. Morgan stated that the City should be contacting Dodge motor company since the mileage is still low on the truck. Mr. !. Boucher stated that Mr. Gardulski took the vehicle to the dealer however the warranty had expired. Mayor Randels summarized that the decision of the Council is if the vehicle would be repaired or replaced. Mr. Treverton expressed that the truck's engine might be repaired for only several hundred dollars. Council directed staff to return to the dealer for action and if no action is viable to then replace the motor. Mayor Randels stated that the replacement cost of the motor is within the City Manager's spending authority. Item No 8 died for Lack of a Motion. 9. City Manager's Evaluation. Mayor Randels stated that this evaluation is for the period up to September 19, 2002. Mayor Pro Tem Petsos said that all evaluations were not included and he requested a compiled tally of all points. Mayor Pro Tem Petsos clarified that he would like to see how each Council member ranked Mr. Boucher in a table format with an average under each question. Council agreed to set this item for the City Council meeting on November 19 DISCUSSION: 10. Review of the North SR Al A Sign Concept Plan. Mr. Nicholas reported that the Beautification Board discussed the City sign at the Port entrance. He said that Ms. Kathleen Burson of ParTerre had developed a conceptual design. Mr. Nicholas noted that the sign had several deficiencies such as its serpentine design. He stated that as a consequence the Board decided to meet at the sign location on Saturday morning and that Mayor Randels had made sketches for improvements. Mayor Randels displayed pictures taken at different focal points. Mr. Morgan asked if the sign were on a floating slab and said that if so, the sign could be slid from its location. Mr. Nicholas said that the concept presented by the joint Boards was to elevate the sign on a berm and he did not know if the existing sign could be positioned on a berm. Mayor Pro Tem Petsos asked if moving this sign were possible. Mr. Pekar replied that that consideration had not been determined. Mr. Randels related the first change in that the sign needs to be moved to a different angle. Council agreed by majority that the sign did need to be turned for better visibility. Mayor Randels related the second change in that the Board determined that a tiered concept was the original plan. Mr. Nicholas stated that the top of the base needed to be higher. Mayor Randels related the last change of the City's name on the over pass sign . Mr. Morgan asked how much land is left in the right -of -way. Mr. Boucher stated that there City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 6 is a survey of the area Mr. Pekar stated that removing the sign might be a lesser cost than attempting to rotate the sign into a position of visibility. Mayor Randels concluded that the Council would direct the City Manager to contact the Port Director regarding changing the sign at the City's expense. Mr. Pekar reminded that the cost of the project would escalate with changes. The consensus of the Council was to direct the City Engineer to review the as -built drawings. Mr. Nicholas introduced Ms. Kathleen Burson, Landscape Architect with ParTerre, Inc. Ms. Burson stated that she was hired to add embellishments to the existing structure. She stated that a recommendation was made to raise the sign two courses or 16- inches, add the City Seal, use larger letters and add landscaping to include date palms behind the sign. She expressed that she would prefer landscaping behind the sign for a lush effect. Mr. Weber asked if there were a way to obscure the poles. She stated that one of the palms would soften the effect of the pole. Mr. Weber expressed that modifying the sign at this point would change the effect of Ms. Burson's plans. Mayor Randels clarified that the direction for the City Manager and the City Engineer would assist the Board in making a determination. Ms. Shannon Roberts asked if there were a way to honor the City's historical heritage on the sign. Mayor Randels encouraged Ms. Roberts to attend the next Beautification Board meeting. 11. Review of City Hall Complex Landscaping Plan. Mayor Randels stated that this concept is separate and apart from the previously approved projects under the SR Al A grant funding. Ms. Kathleen Burson stated that the concept is more involved in that it calls for a paver walkway and gives emphasis to the City Hall entrance. Ms. Burson stated that this concept utilizes the date palms in the AlA project and requires additional cabbage palms. She reviewed her concept explaining that a native combination and exotic mix would be used. Mr. Weber asked for the location of a replacement shuttle. Mayor Randels stated that the shuttle was not included in the landscaping plans and including the shuttle was something for the Council to decide. Mr. $ Treverton expressed the thought of making the shuttle a focal point in the concept and then to give consideration to the landscaping. Ms. Mary Jo Laws pointed out that the former location of the shuttle might not provide enough space for landscaping. Ms. Burson suggested reorienting the design in order to make the shuttle a more integral part of the concept. Mr. Gene Petre asked how, when and where would the City acquire a space shuttle? Mayor Randels related that the City Manager would have additional information on a shuttle cost estimate by the next regularly scheduled Council meeting on November 19 Ms. Roberts related that her neighbor works in the space industry and he might appreciate an opportunity to participate. Mr. Gardulski stated that he could possibly reduce some of the cost for this project from the SR Al A beautification project. Mayor Pro Tem Petsos requested that staff look into utilizing the City Hall Annex area since working on City Hall landscaping is an indication that the City Hall location would not change. City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 7 12. Establish Sidewalk Construction Priorities. Mr. Gardulski reported that at the last City Council meeting he provided the Council with a drawing on which to provide feedback on sidewalk construction. He stated that he desired to install one of the arteries on the Prime Path Plan during the budget year. He stated that the high traffic areas are the SRA1 A, North Atlantic Avenue, Central Blvd. and Ridgewood Avenue. Mr. Gardulski asked if Council had any other streets to include. Discussion followed on other possible streets. Mayor Randels expressed the consensus that Orange Avenue is a priority for sidewalk installation. Mr. Weber stated that he would like to see Ridgewood Avenue completed due to multi -modal traffic. Mayor Randels asked if sidewalk construction funding options was something the Council desired to discuss at this time. Attorney Garganese stated that he is exploring a hybrid method using the special assessment criteria and impact fee provision for sidewalk installation on vacant property. ORDINANCE: First Public Hearing: 13. Motion to Adopt: Ordinance No. 17 -2002; Adopting the Amendment to the Annual General Fund, Sewer Enterprise Fund, Special Revenue Funds and Expendable Trust Funds Budgets for the Fiscal Year Beginning October 1, 2001 and Ending September 30, 2002, for second reading. Mayor Randels asked if all Council members had received the revised copy of the Agenda. Some Council member stated that they had not. Ms. Bowers explained that this ordinance would adopt the budget transfers that occurred throughout fiscal year 2001 - 2002. She stated that this is a summary and what is in the summary is already done. Mayor Randels asked if adoption of this matter was time certain. Ms. Bowers replied that adopting the ordinance would require a second reading. A motion was made by Mr. Weber and seconded by Mr. Morgan to Adopt Ordinance No. 17 -2002 for second reading. The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber. REPORTS: 1. City Manager • Mr. Boucher distributed the proposed flyer on the police referendum. The flyers would be sent to all registered voter households and would state on the cover of the mailing that it is "An Important Announcement from the City of Cape Canaveral." • Mr. Boucher reported that Health First would donate two Life Saver bracelets. • Mr. Boucher related that on the Christmas banner purchase, Florida Power and Light expressed reluctance to allow a dual -arm banner on a wooden pole. Mayor Pro Tem Petsos recommended that the City Engineers render a design to depict the safety factor. City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 9 C w environment is a threat to the community. Mr. Jordan asked for an ordinance prohibiting the support of releasing feral cats into the environment within the City of Cape Canaveral and adopting a resolution to forward to the Brevard County Commission stating the City's policy. Mayor Randels commented that there are no records for who operates a feral cat colony. s � • Mr. Gene Petre asked about the addressing assignment meeting. Mr. Boucher reported that the meeting went well. He and staff met with approximately 30 people from the Cocoa Palms Mobile Home Park and foresaw a volunteer project to adhere addresses. Mayor Randels thanked the City Manager as this is a life- safety issue. Chief Sargeant stated for correction that there are eight, 29 Cocoa Palms addresses. • Mr. Gene Petre also asked for clarification on the employee Health Insurance. Mayor Randels clarified that the Council needed to make a decision to accept or amend the health insurance prior to the December 1 renewal date. fi Mr. Weber requested a motion to extend the meeting until 10:15 P.M. A motion was made by Mr. Weber and seconded by Mayor Pro Tem Petsos to extend the meeting until 10:15 P.M. The vote on the motion carried 5-0 as follows: Mr. Morgan, For; Mayor Pro Tem Petsos, For; Mayor Randels, For; Mr. Treverton, For and Mr. Weber, For. rc • Ms. Shannon Roberts related her concern about the width of the sidewalks due to the multi -modal traffic. • Mr. Bob Hoog related that he noticed an influx of children on scooters at night proceeding through stop signs. Mayor Randels said that the consensus of the { Council is for the Sheriffs office to address operating the scooters at night without lights as well as avoiding stop signs. • Mr. Nicholas invited the Council to a ceremony in honor of Veterans Day in the Veterans Memorial Park on November 1 1 th at 11:00 A.M. • Mr. Nicholas referred to Hertz Car Rental in that the company is still deficient in the area of a commercial property abutting a residential area without a fence, hedge or wall. Ms. McNeely stated that the condition was that the company would follow the City ordinance. 3. City Council Mr. Morgan • Mr. Morgan inquired about the prototype stormwater issue. Mr. Garduski replied that he had Stottler, Stagg develop a one -page drawing. (iw City of Cape Canaveral, Florida City Council Regular Meeting October 15, 2002 Page 10 e t Mr. Weber k • Mr. Weber announced Make a Difference Day on October 26th and said that he would meet volunteers for a Pepper Bust around the reclaimed water facility. • Mr. Weber also announced that he planned to have pepper trees removed around the City sign on Friday. • Mr. Weber commented on vehicles speeding off the Port overhead ramp. Mr. Treverton No report. I '' I Mayor Pro Tem Petsos i • Mayor Pro Tem Petsos asked when the City of Cocoa plans to repave Central Blvd. as well as Commerce Street. • Mayor Pro Tem Petsos commended the Recreation Center and the Youth Center staff for their work on the summer programs held at the Cape View Elementary School. I- Mayor Randels • No report. 1 i The Chair adjourned the meeting at 10:15 P.M ' ADJOURNMENT: I _: * Vey, , Rocky Randels, M cza9C)f& ) YOR i qq _/ r1�, x7 S4sar$ ills, CITY CLER 114 D s .$ 1 I 4 � g 1 C i t t