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Home My WebLink AboutMinutes 07-24-2003 Workshop CITY COUNCIL BUDGET WORKSHOP MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida THURSDAY July 24, 2003 3:30 P.M. MINUTES CALL TO ORDER: A meeting of the City of Cape Canaveral City Council was held on July 24, 2003 at 3:30 p.m. in the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The Recording Secretary called the roll. Council Members Present: Council Member Bob Hoog Council Member Jim Morgan Mayor Pro Tem Buzz Petsos Mayor Rocky Randels Council Member Richard Treverton Others Present: City Manager Bennett Boucher Admin. Assistant Virginia Haas Public Works Director Ed Gardulski Asst. PW Director Walter Bandish City Treasurer Andrea Bowers Public Works Director Ed Gardulski Recreation Director Nancy Hanson CCVFD John Cunnigham Todd Morley Building Official Canaveral Precinct Sarah McKillop GCU Sargeant Greg Shea DISCUSSION: 1. DISCUSSION: 2002/2003 Budget: Ms. Bowers distributed projected fund balance policies for the sewer and general fund. Ms. Bowers explained that the $579,63 is the projected balance after all spending was accounted for in both funds and this would carry over as reserve funds. a 1 Council noted that reserves have been decreasing each year. Ms. Bowers noted that her concern was regarding Council's desired large future projects. f 1 4 ' City of Cape Canaveral, Florida 1 City Council Budget Workshop Meeting July 24, 2003 ' (0,, Page 2 of 2 Ms. Bowers explained that it was Council's desire to maintain up to $2,000,000 for financial emergencies that will be added to each year and the number would increase as the City's budget increases. She further explained that the changes made by i Council during the budget review process caused cash forward in the amount of I $18,306. I Council requested to hear from each department on any further concerns before moving forward. Mr. Gardulski pointed out that the City is struggling to obtain inmates Y 99 9 and at this time only receive inmates approximately twice per week. He suggested entering into contract services for a total of 8 inmates, five days per week. Mr. Gardulski researched that startup costs, including the purchase of a van would cost approximately $70,000. Council agreed that this was a worthwhile project; due to substantial savings, and 1 advised Mr. Gardulski to continue progressing towards the contract. 4 1 Ms. Bowers explained that a total of $75,000 in legal services was estimated for 2004/2005 FY. I I Ms. Hanson stated that the 5 -year capital plan failed to include $150,000 for playground ; C renovation in order to obtain a grant. Ms. Bowers assured Ms. Hanson that the funds would be placed appropriately. 1 Council was unanimously in agreement with the tentative proposed millage rate of 3.4564. 1 Mayor Randels noted that it was imperative to inform the public prior to the newspaper's account of actions. Mr. Boucher responded that he would alter the Sun, Space and Sea news article and formulate a press release for Council to review and submit changes. I The newsletter would be distributed to all registered voters by the middle of next week. j Council stated that the next special meeting would be scheduled for July 29, 2003 at 5:30 PM in the Annex in order to set the tentative proposed millage rate. Formal budget hearings will begin in September. Mayor Randels adjourned the meeting at 4:42 p.m. Virginia Haas, Administrative Assistant 1 Cle t t 1 } • x/2.103 , y City Managers Office Memo To: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL From: BENNETT C. BOUCHER, CITY MANAGE cc: ALL DEPARTMENT HEADS Date: 7/23/2003 Re 2003/04 BUDGET WORKSHOP RECAP **The General Fund increased $18,306 to $6,050,602. Revenue: Cash Forward increased from .00 to $18,306 c Expenditures: Legislative Budget increased $7,200 from $42,694 to $49,894 (Publishing, Elections, Awards and Training expenses increased) Building Department Budget increased $5,305 from $273,878 to $279,183 (Travel and Training expenses increased) Legal Services increased $5,800 from $35,494 to $41,294 (Legal Fees account increased; total budgeted Legal Fees are $75,220) Non- Departmental — Line Item .6100 Reserve for Facilities - $33,501 and Line Item .6300 Reserve for Street Paving - $200,000 '`The Beautification Fund decreased $21,621 to $354,878. Revenue: Cash Forward decreased $21,621 from $95,325 to $73,704 Capital Outlay was reduced $21,621 from $132,671 to $111,050 c • Page 1 { The Sewer Enterprise Fund increased $973,225 to $3,724,525 Revenue: Cash Forward increased $973,225.00 to $1,413,846 Capital Outlay: Line Item .6300 Facility Improvements increased $861,671 from $33,460 to $895,131 (Projects include Laboratory Ventilation System, New Sodium Hypochlorite System and Modifications to the Reuse Water Storage and Pumping Systems) Line Item .6311 Reuse Line Installation increased $111,554 from $200,000 to $311,554 (Projects include installation of Reuse Water Lines on Adams, Monroe, Tyler and Lincoln avenues) C ti q S q c • Page 2 1 n i �,t � � T� ►,r � row( ) d 4 -c 7 / z y r d s 4 tt 1 a d / Jul -03 REVENUE EXPANSION FUNDS FUNDS MAINTAIN UP TO $2,000,000 FOR FINANCIAL INVESTED FUNDS - SBA $ 650,130 $ 803,256 INVESTED FUNDS - MONEY_MARKET 475,867 283,964 TOTAL INVESTED FUNDS 1,125,997 1,087,220 PROJECTED REVENUES FOR FY 2002/03 UTILITY OPERATING INCOME 510,500 UTILITY PENALTY INCOME 6,386 SEWER ASSESSMENT FEES 74,740 INTEREST INCOME 7,019 7,858 MISC. INCOME 2,050 TOTAL PROJECTED FUNDING TO COMPLETE YEAR 1,651,952 1,169,818 OJECTED OPERATING EXPENDITURES FOR FY 2002/03 362,428 glitUSE INSTALLATION - BEACH ENDS 62,612 LOAN TO GENERAL FUND FOR STORMWATER UTILITY 56,389 SRL LOANS PAYABLE THIS YEAR 251,694 '47c , n� L•+ 'S TOTAL PROJECTED EXPEND - CURRENTLY APPROPRIATED 418,817 314,306 • fi ONE THIRD CURRENT BUDGET HELD IN RESERVE FOR UNEXPECTED EMERGENCIES 95,169 PROPOSED RESERVES USED FOR FY 2003 -04 BUDGET 1,413,846 BALANCES 1,137,965 855,512 r FINAL BALANCE OF TWO SOURCES OF FUNDING 079,632 4 110, s f'' tt (LS RN' vt-5 y . dcw... c�:,h y1Z , F,00 -€ A • Co Fief ,ti o .c c7 S (-S" g "J F � GENERAL FUND FUND BALANCE POLICY FOR FISCAL YEAR 2001 -02 Jul -03 ACCOUNT PROJECTED BALANCE TIMETABLE MAINTAIN UP TO $2,000,000 FOR FINANCIAL $ 1,299,647 ESCROW EMERGENCIES -Qa & p `!- a � • AMENDED BUDGET FY 2002 -03 APPROPRIATED FUND BALANCE /CASH FORWARD r, 4 469,638 02/03 ESCROWED FUNDS p RECYCLED PRODUCT FUNDS (USE TO BE DETERMINED) 36,338 *ESCROW STREET RESURFACING 4 - d D d , 424,995 *ESCROW FIRE CAPITAL S S b , b 140,393 *ESCROW et INSURANCE 30,000 *ESCROW PROPOSED BUDGET FY 2003 -04 APPROPRIATED FUND BALANCE/CASH FORWARD 18,306 03/04 CI; TOTAL PRIOR ALLOCATION FOR PROJECTS/EQUIPMENT 1,119,670 ? Djtcis TOTAL ALLOCATION FOR FINANCIAL EMERGENCIES ** 1,299,647 AVAILABLE UNRESERVED RESOURCES = 78,859 * Expenditures not currently budgeted. ** Emergency Funds to be increased until they cover a 6 month period. This would be approximately $2,000,000. u Reconciled to unreserved, undesignated fund balance per 2001/02 CAFR of $2,498,176 r Cry s y r 'f i��^^ G µw. •�9 C u� So n� C a r k /g", 304 (3w Ctln�R�I C r; SerL, ( AA A7 SZ Woatki. 70 ) ODD ex) . Fv Sirkei n ., �'� � + �-� n 1 l c k n c , C S vQ l c u iC l PICITY TRES\POLICY.XLS /ay) 0 BASED ON AN AVERAGE HOME VALUED AT $110.000 no. >M" '1^ )t rs-v+x - off_ 0 Al& 1.:1,,*, St-� New e,y o o 9 4 , f . i AVERAGE HOME BO la , '` LESS HOMESTEAD $110,000 (25,000) f $85,000 POLICE MILLAGE 1 AD WOULD PRODUCE TOTAL TAXES OF: BASED VALOREM ON TAXABLE VALUE OF 1 t RATE $ 630,542,050 TOTAL TAX TOTAL BANANCE THE AVERAGE GENERATED CONTRACT REMAINING FOR HOMEOWNER TOTAL GENERAL REVENUES WOULD PAY: INCREASE 1.0000 $ 630,542 1,996,202 1,365,659.95 $ 85.00 1.2500 $ 788,178 1,996, 202 1,208,024.44 $ 106.25 $ 21.25 1.5000 $ 945,813 1,996,202 1,050,388.93 $ 127.50 $ 42.50 1.7500 $ 1,103,449 1,996,202 892,753.41 $ 148.75 $ 63.75 2.0000 $ 1,261,084 1,996,202 735,117.90 $ 170.00 $ 85.00 3/9 °-i ,,` FIRE MILLAGE AD WOULD PRODUCE TOTAL TAXES OF: BASED VALOREM ON TAXABLE VALUE OF RATE $ 630,542,050 t3ANANLE THE AVERAGE TOTAL TAX TOTAL REMAINING FOR HOMEOWNER TOTAL GENERATED CONTRACT GENERAL REVENUES WOULD PAY: INCREASE 1.0000 $ 630,542 920,682 290,139.95 $ 85.00 1.2060 $ 760,434 920,682 160,248.29 $ 102.51 $ 17.51 1.5000 $ 945,813 920,682 (25,131.08) > $ 127.50 $ 42.50 -- to (Jc s .Q ,,J we T i..c •.� Id I..4 /'J - 7 1- o / pe-r4- �... 14� G -!/ Lt. / fr-r -w `. -/L�_ boq Alf 1JLw5 teitc,,e._ -- .4_ c• -a+4.- A_ ,pus S A2, 4 e.. --SF - tkd vrr 1- .- -tf.. ,2