HomeMy WebLinkAboutMinutes 07-22-2003 Workshop •
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CITY COUNCIL BUDGET WORKSHOP MEETING
1 CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
1 TUESDAY
1 July 22, 2003
2:00 P.M.
MINUTES
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CALL TO ORDER:
A meeting of the City of Cape Canaveral City Council was held on July 22, 2003 at 2:00
1 p.m. in the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The Recording
Secretary did not call the roll but recorded that the following Council Members were
Present:
Council Members Present:
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;y Council Member Bob Hoog
Council Member Jim Morgan
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Mayor Pro Tem Buzz Petsos
A Mayor Rocky Randels
I Council Member Richard Treverton
H Others Present:
4 City Manager Bennett Boucher
Admin. Assistant Virginia Haas
1 Public Works Director Ed Gardulski
Asst. PW Director Walter Bandish
City Treasurer Andrea Bowers
1 Public Works Director Ed Gardulski
Nancy Hanson Recreation Director
Dennis Dills P. E., Stottler, Stagg and Associates
Ted Hortenstine P. E., Brown and Caldwell
1 DISCUSSION:
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1. Review of 2002/2003 Budget:
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ADMINISTRATION
Mayor Pro Tem Petsos questioned salaries and wages as compared to life and health
insurance. Mr. Boucher stated that this number is representative of what has occurred
previously and that most raises are between 3 and 5 percent. Mayor Pro Tem Petsos
reiterated that the 6% should be explained to the public. Ms. Bowers explained that
(we these could be wage increases from last year appearing in 2003/2004 budget. Ms.
Bowers further explained that these numbers are due to time lags because the salary
I figures are obtained in March of the prior year There was continued discussion
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City of Cape Canaveral, Florida
City Council Budget Workshop Meeting
July 22, 2003
Page 2 of 4
regarding salaries and wages and training and memberships. Mr. Treverton reminded
Council that the training and membership lines would be increased for all departments.
Mr. Boucher responded that staff is adjusting those line items and will also be
conducting a policy update regarding travel and per diem. Mayor Pro Tem Petsos
asked if operating expenses would be sufficient to which Mr. Boucher explained that last
year was a one -time expense due to certain items purchased in the administrative
offices. Mr. Boucher stated that he would check with Ms. McIntire regarding the status
of the Administration copy machine.
PHYSICAL ENVIRONMENT: WASTEWATER TREATMENT:
Mr. Gardulski inquired of Council's desires regarding capital improvements.
Mr. Boucher stated that he was working with Dennis Dills, P. E., Stott ler, Stagg and
Associates on facility needs for Fire /Police and Public Works.
Discussion continued regarding borrowing funds to purchase land and build new
Fire /Police facilities.
Ted Horenstine, Brown and Caldwell presented two proposal packages to Council:
1) Pertaining to ventilation stacks (this project is in progress, bleach system, and
dome tank cover.
2) Water reclamation distribution (impact fee eligible.) build out to Adams, Monroe,
Tyler and Lincoln. ($311,000)
Mr. Morgan questioned the amount of current impact fees. Ms. Bowers responded that
expansion fees stand at $986,000, which cannot fund bleach system but can be used
for reclaimed water system build out Ms. Bowers re- stated that the bleach system
could possible be impact fee eligible due to property encroachment resulting in safety
issues. Mr. Boucher stated that he and Mr. Gardulski would meet and clarify that issue.
Mr. Boucher stated that these items would be placed on the next City Council Agenda.
Mr. Boucher inputted that operating reserves are $1,279,122 and could be used to
complete these projects.
Mr. Gardulski stated that operating supplies for the new bleach system would cost the
City an additional $11,000 per year
Council consensus was to proceed with these projects and renegotiate a price
reduction.
Council requested a status on the lining of streets and TV checks.
Council agreed to proceed with lift station 1 rehab as planned due to the fact that this
,+ particular line services half the city.
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Council requested a list of building permits remaining outstanding.
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b City of Cape Canaveral, Florida
City Council Budget Workshop Meeting j
July 22, 2003
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1 Mr. Treverton questioned if the wastewater rate study would be included in the budget
to cover engineering fees? Ms. Bowers stated that she currently has one proposal and
will be looking at revenues and rate structure. She continued that the study would cost
approximately $15,000. Mr. Boucher affirmed that funds would be available.
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Mr. Boucher distributed monthly billing sheet fluctuations.
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1 STORMWATER UTILITY FUND
Ms. Bowers stated that she is working with City of Cocoa utilities on a billing method.
Mr. Boucher explained that a part time position (20 hour /week) beginning on October 1,
2003 was budgeted. Mayor Randels questioned where the new person would be
located?
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LEGAL SERVICES
Council asked for a one -page total of legal services as well as a total of engineering
services, etc. Mr. Boucher stated that he would place a recap on page 46 of the
budget.
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Council agreed to increase line 3100 to $32,000.
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Council agreed to keep special legal services at $10,000 due to the Milliken case.
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GENERAL FUND — BUSINESS & CULTURAL DEV. BOARD.
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Mr. Boucher stated that additional art shows are possible and the budget is still on
I target.
1 Mr. Treverton inquired about the City Video. Mayor Randels mentioned that funds had
i not been set aside for a video production. Mr. Bennett responded that this item would
I be added after the majority of projects are completed throughout the city.
NON - DEPARTMENTAL:
Council questioned the figure in line item 6100 to which staff replied that this was
money left over like the stated $100,000 from the Sheriffs Department. These funds
can be used for any type of facility improvements or rehabilitation.
Mayor Pro Tem Petsos asked about setting aside money for street repaving. Mr.
Boucher explained that at the close of the books this year, this item would be brought to
council for review.
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1 Mayor Pro Tem Petsos requested that road repaving be a separate line item in the
amount of $200,000 each year Mr. Gardulski stated that the City needs 1.4 million to
complete the road re- paving.
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City of Cape Canaveral, Florida
City Council Budget Workshop Meeting
July 22, 2003
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1 Council agreed to create a new line item reserved for road resurfacing and place
$200,000 each year into this fund.
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Council agreed to continue budget meeting for an additional 30 minutes.
POLICE EDUCATION FUND:
1 Ms. Bowers explained that as funds are available, the police education funds receive
$10,000. Council accepted this fund, as is, however Mayor Pro Tem Petsos questioned
why the City is not receiving investigative fees.
Council requested a report from Ms. Bowers regarding fines and forfeitures.
FIRE PROTECTION FUND:
Council tasked staff to obtain the balance due on line item 363.2220.
j Council requested to transfer this account to the revenue fund to receive monies.
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GENERAL GOVERNMENT: CAPITAL EXPANSION FUND:
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No changes.
PUBLIC SAFETY: LAW ENFORCEMENT TRUST FUND:
No changes.
FIVE YEAR CAPITAL PURCHASES:
Council Member Jim Morgan was excused at 5:15 p.m.
Mayor Pro Tem Petsos requested that funds for the community center be moved to
2004/2005 as well as the land acquisition in the northeast sector.
Council requested staff to organize some figures as a recap and meet a final time prior
to the special millage meeting.
Council agreed to schedule a 3:30 pm budget meeting on Thursday, July 24, 2003.
Ma Y`i L r' eXsos inquired what capital project monies wouldn't be utilized this
in , lieu* ik i sing the millage. He also requested an estimate for carry-over
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Ihow ' hQ$ iy sad Ot ed the meeting at 5:30 p.m.
, f ginia Haas, Odfl Assistant
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PROPOSAL TO PROVIDE DESIGN -BUILD SERVICES
ENGINEERING AND CONSTRUCTION OF WASTEWATER TREATMENT
SYSTEM IMPROVEMENTS
CAPE CANAVERAL WATER RECLAMATION FACILITY
The following sections describe the approach, scope of services, schedule and fee for the
engineering services to be provided by Brown and Caldwell, and the construction
services to be provided by The Haskell Company as a subcontractor for this project.
PROJECT APPROACH
The City of Cape Canaveral has chosen to implement recommended modifications and
improvements to the existing water reclamation facility. The recommended
modifications and improvements consist of the following:
• Convert to liquid sodium hypochlorite from gaseous chlorine
• Renovate existing laboratory ventilation system and improve stack discharge
• Modify the existing reclaimed water storage and pumping system
The City has decided to convert from the use of gaseous chlorine to liquid sodium
hypochlorite as the final disinfectant. This conversion will eliminate the dangers
associated with gaseous chlorine. Brown and Caldwell will develop a design in
'Fa accordance with current FDEP regulations, and the system will be constructed by The
Haskell Company in a manner that will maintain continuous operation of the existing
chlorination system through the conversion process.
The City had Micro Filtrations, Inc. perform a performance test on the existing laboratory
ventilation system. Micro Filtrations, Inc. recommended that the discharge ductwork be
renovated and that the discharge stack be extended to discharge above the roofline of the
two -story part of the existing building. Micro Filtrations, Inc. also recommended that a
scrubber system be installed on the discharge of the fume hood. Brown and Caldwell
will design and permit the proposed improvements and The Haskell Company will
construct and test these improvements. At this time, we do not recommend that a
scrubber be installed until after the renovations have been performed and sufficient time
has elapsed to determine whether one is needed. The installation of a scrubber is not
included in this proposal.
Based on the recommendations of the Reclaimed Water Improvement Study prepared by
Brown and Caldwell, the City desires to increase the pumping capacity of the existing
P: \GEN \Cape Cana %eral \Cost Proposals\FY2002- Proposals \DB Proposal for RW and NaOC1 (Revised) doc
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reclaimed water pumping system. Also, in lieu of constructing a new 1.5 MG ground
C storage tank, the City wishes to utilize the existing 1.4 MG reject storage tank on an as-
needed basis for additional operational storage. The use of the tank must be in
accordance with current FDEP regulations. As such, Brown and Caldwell proposes to
design system improvements and have The Haskell Company construct improvements
consisting of the following:
• Add two additional 50 -HP Reclaimed Water Pumps.
• Provide a Variable Frequency Drive that can be assigned to either pump via a
selector switch.
• Provide an automatic isolation valve between the existing reclaimed storage tank
and the existing pumps.
• Provide a new line connecting the existing Reject Storage Tank and the suction
line to the reclaimed water pumps. An automatic valve will be placed in this line.
• Provide a new line connecting the existing Reject /EQ Tank and the reclaimed
water transfer line. An automatic valve will be placed in this line.
• Provide an automated system that will meet the requirements of FDEP concerning
the operation of the system.
• Provide a cover on the existing reject storage tank to avoid the growth of algae
during times when the tank is in use as a reclaimed water storage tank.
• Provide a connection line with a reducing valve between the reclaimed water
distribution pumps and the 1.0 MG reclaimed water storage tank to allow the
pumps to be used to empty the 1.4 MG reclaimed/reject storage tank.
�d • Remove and salvage the existing hydropneumatic tank.
A process flow diagram, a list of equipment, associated piping sketches and
manufacturer's information are included with this proposal as Appendix A.
SCOPE OF SERVICES
The following work activities will be performed:
Task 1 — Review Available Data
• Brown and Caldwell will review available design drawings and as -built information
for the impacted areas.
• Brown and Caldwell will visit the site to compare record information and survey data
to the existing plant site Site drawings will be prepared to reflect actual conditions.
Task 2 — Engineering Analysis and Recommendation
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• Engineered drawings will be prepared and will be submitted to the City along with
performance information to document the proposed work to the City prior to
construction.
• Brown and Caldwell will submit shop drawings to the City for the proposed
equipment. This will give the City a chance to offer comments prior to the ordering
of equipment.
• Brown and Caldwell will prepare the necessary permit applications and will respond
to any requests for additional information that the permitting agency may have.
Brown and Caldwell will be responsible for obtaining the necessary clearances to
place the completed system into operation.
• Brown and Caldwell will amend the existing Operations and Maintenance Manual to
reflect the process modifications.
Task 3 — Design Build Construction
Brown and Caldwell, in conjunction with the Haskell Company out of Jacksonville,
Florida, will proceed with the proposed construction of the process modifications. The
recommended construction will be performed in accordance with the applicable state
Co; safety requirements and standard construction practices. The construction activities will
be coordinated with the City so that operational disruptions are minimized.
After construction is completed, Brown and Caldwell and The Haskell Company will
assist in the start-up and troubleshooting of the process modifications. Training will be
provided for the major equipment provided under this contract.
PROJECT SCHEDULE
Brown and Caldwell will complete the preliminary engineering work and submit the
project drawings within one month of project authorization. Shop drawings will be
provided within one month so that equipment may be placed on order. Also, a
construction activity schedule will be provided at this time detailing the sequence and
duration of the construction. The overall duration of the project will not exceed six
months. In order to meet this schedule, the approval of several long -lead items such as
the sodium- hypochlorite storage tanks and the reclaimed water pumps will need to be
accelerated by several weeks.
PROJECT FEE
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Brown and Caldwell proposes to perform the Scope of Services identified in this proposal
for $836,491 plus a contingency amount of $58,640 to cover unforeseen items. The total
contracted amount of $898,131 will cover the proposed work plus minor improvements
requested by the City during construction, and unforeseen conditions encountered during
construction. The City will be notified in writing when any of the contingency amount is
needed. A detailed cost breakdown is included as Appendix B.
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Proposal to the City of Cape Canaveral
Design -Build Work for Sodium Hypochlorite System, Laboratory Ventilation Improvements and Reclaimed Water
System Improvements
Work Item Amount
General Conditions $ 82,174
Sodium Hypochlorite Feed System $ 95,528
Laboratory Ventilation Improvements $ 11,003
Reclaimed Water System Improvements $ 501,839
Subtotal $ 690,544
Profit on Construction (8.24 %) $ 56,895
Engineering $ 105,236
Total Project Cost $ 852,675
Contingency (6.15% of Construction Subtotal) $ 42,456
Total Project Budget $ 895,131
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II Proposal for Design -Build Services
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Cape Canaveral Water Reclamation Facility
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Payment & Performance Bonds $ 9,058
Insurance $ 10,056
Supervision $ 36,632
Travel & Subsistence $ 7,608
Project Office $ 2,546
Office Supplies & Consumables $ 2,158
Temporary Utilities $ 1,107
Survey & Baselines $ 1,107
Material Testing $ 1,107
Project Safety $ 4,649
Small Tools and Equipment $ 6,146
SUBTOTAL - GENERAL CONDITIONS $ 82,174
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Hypochlorite Feed System 49,713
Storage Tanks $ 19,398
Pipe Demolition $ 5,196
Solution Piping $ 9,242
Associated General Construction $ 8,105
Electrical $ 3,874
SUBTOTAL - SODIUM HYPOCHLORITE FEED SYSTEM $ 95,528
;;.:, :, : .. i ...: :.::: .::•: .:. ; :., . . . . .....i;i:<..... . . <::. .. i::
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Stack and Fan Modification $ 11,003
SUBTOTAL - LABORATORY VENTILATION IMPROVEMENTS 1 $ 11,003
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Effluent Piping $ 105,369
Reject Piping $ 38,416
Pressure Relief Piping $ 31,778
Reject Tank Cleanout $ 6,641
Reject Tank Cover $ 262,783
Associated General Construction $ 18,524
Electrical $ 38,328 ,
SUBTOTAL - RECLAIMED WATER SYSTEM IMPROVEMENTS $ 501,839
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1 Contingency $ 42,456
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The Haskell Company
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TABLE 1
COST SUMMARY
ENGINEERING INSPECTION FOR REHABILITATION AT
CAPE CANAVERAL WATER RECLAMATION FACILITY
PIC/Technical Project Construction Structural Project Computer Electrical Subtotal Subtotal TOTAL
Advisor Manager Manager Engineer Engineer Drafting Engineer Clerical Hours Cost ODCs PROJECT
Current Hourly Billing Rate S155.00 $138.29 S120.75 S127.80 $79.11 S94.80 S120.00 $39.30 COST
Task Description
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1 Field Visits 16 4 8 8 36 $4,410 $180 $4,590
2 Review Available Data 4 4 16 4 2 28 $3,053 $140 $3,193
3 Engineering Design 8 40 40 80 120 40 4 328 $34,308 $1,640 $35,948
4 Cost Estimate 4 4 4 4 4 16 $1,853 $80 $1,933
5 Shop Drawings 8 32 8 16 24 $10,122 SO $10,122
6 Construction Observation 40 192 8 16 16 $32,844 $0 $32,844
7 Permitting 8 24 4 $3,469 $0 $3,469
8 Startup 16 40 16 8 8 80 $9,236 $400 $9,836
HVAC Subconsultant $0 $3,500 $3,500
Subtotal Hours 8 136 264 68 156 144 108 I 18 884
Subtotal Cost $1,240 $18,535 $31,878 $8,690 $12,341 $13,651 $12,960 $707 $99,296 $5,940 $105,236
TOTAL FEE $105,236
ODC Other Direct Costs include mileage,printing,meals,etc.
RW ari NaOCI DB Ealimale(Final)
PROPOSAL TO PROVIDE DESIGN -BUILD SERVICES
ENGINEERING AND CONSTRUCTION OF THE RECLAIMED WATER
DISTRIBUTION SYSTEM
CAPE CANAVERAL WATER RECLAMATION FACILITY
The following sections describe the approach, scope of services, schedule and fee for the
engineering services to be provided by Brown and Caldwell, and the construction
services to be provided by The Haskell Company as a subcontractor for this project.
PROJECT APPROACH
The City of Cape Canaveral has chosen to expand the existing reclaimed water
distribution system. The project will be completed in phases as presented in the
Reclaimed Water Distribution System Improvements Study (February 2003). The first
phase of the proposed distribution system expansion will performed under this contract.
Reclaimed water mains will be installed along the following streets to provide reclaimed
water service along the associated blocks:
Street Block Length (feet) Size (inches)
Adams 100 437 4
Monroe 200 429 6
300 450 6
400 450 6
500 261 6
600 498 6
Tyler 100 438 4
200 424 6
300 457 6
400 332 6
Lincoln 100 450 4
200 432 6
300 306 6
Service connections will be provided for residences along each block that will be served
by the reclaimed water distribution system. The actual location of each service will be
coordinated with the City.
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SCOPE OF SERVICES
The following work activities will be performed for this project:
Task 1 — Project Kickoff Meeting and Field Visit
• The project team will visit the site and meet with City staff at the beginning of the
project. Project goals will be identified at this time.
Task 2 — Obtain and Review Available Data
• Brown and Caldwell will obtain and review available design drawings and as -built
information for the impacted areas.
• Brown and Caldwell will coordinate the information found with the project surveyor.
Known utilities will be identified and contacts with each company will be made.
Task 3 — Route Survey
• Allen Engineering will perform a route survey for the above - identified streets/blocks.
Survey information obtained will include the identification of the right -of-
way /property lines and the location of visible improvements within the right -of -way.
• Route drawings will be prepared and will be submitted to the City for review.
• Brown and Caldwell will submit shop drawings to the City for the proposed
equipment. This will give the City a chance to offer comments prior to the ordering
of equipment.
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Task 4 — Utility Coordination
• Brown and Caldwell will contact each utility company that serves the Cape Canaveral
area to coordinate utility information.
• Brown and Caldwell will coordinate construction activities with each utility company
to avoid conflicts and damage to existing utilities.
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• Survey documents will be updated as utility information is obtained.
Task 5 — Engineering Design
• Brown and Caldwell will develop the following drawings as part of this project:
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Drawing Title
G -1 Cover Sheet and Site Location Map
G -2 General Notes and Key Map
RWM -1 100 Block of Adams; 200 Block of Monroe
RWM -2 300 and 400 Block of Monroe
RWM -3 500 and 600 Block of Monroe
RWM -4 100 and 200 Block of Tyler
RWM -5 300 and 400 Block of Tyler
RWM -6 100 and 200 Block of Lincoln
RWM -7 300 Block of Lincoln
SD -1 Standard Details
SD -2 Standard Details
The route drawings for the proposed reclaimed water mains (RWM) will be
developed using AutoCAD 2000 at a scale of 1 inch equals 20 feet.
• The drawings will be submitted to the City for review. Prior to construction, each
service location will be identified on the drawings.
Task 6 — Permitting
• An FDEP permit will not be required for this project since the City of Cape Canaveral
C has an established reclaimed water service area
• A right -of -way permit will be obtained from the City for this project, if needed. It is
assumed that the fee will be waived.
Task 7 — Shop Drawings
• Brown and Caldwell will obtain shop drawings from the project contractor (The
Haskell Company). These shop drawings will be reviewed to assure compliance with
the City's standard materials requirements. Corrections will be made if necessary.
• A copy of the reviewed shop drawings will be provided to the City for their records.
Task 8 — Construction Observation
• Brown and Caldwell will provide a construction representative during critical stages
of the project to observe construction and assure conformance with the contract
documents.
• The project manager will schedule project meetings at appropriate stages during
construction to review the progress of the project.
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• For proposal purposes, the construction representative will visit the site six times and
the project manager will coordinate and attend two project meetings.
Task 9 — Record Drawings
• Both the Contractor and the Engineer will maintain progress drawings during the
project.
• At the completion of the project, the information from the progress drawings will be
added to the construction drawings, and a set of record drawings will be prepared.
• The City will be provided with one set of mylar reproducible drawings and two sets
of blueprints.
Task 10 — Design Build Construction
Brown and Caldwell, in conjunction with the Haskell Company out of Jacksonville,
Florida, will proceed with the proposed construction of the reclaimed water distribution
system. The recommended construction will be performed in accordance with the
applicable state safety requirements and standard construction practices. The
construction activities will be coordinated with the City so that disruptions to the
community are minimized. Pipelines and service lines will be installed utilizing
trenchless technologies (directional drilling) to minimize the disruption to residents o f
Cape Canaveral.
After construction is completed, Brown and Caldwell and The Haskell Company will
assist in the start-up and troubleshooting of the system.
PROJECT SCHEDULE
Brown and Caldwell will complete the survey and engineering work and submit the
project drawings within two months of project authorization. Shop drawings will be
provided within one month so that equipment may be placed on order. Also, a
construction activity schedule w ill b e provided a t t his time detailing the sequence and
duration of the construction. The overall duration of the project will not exceed six
months.
PROJECT FEE
Brown and Caldwell proposes to perform the Scope of Services identified in this proposal
for $336,151. A detailed cost breakdown is included as Table 1. The proposal from the
Haskell Company is attached as Appendix 1.
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TABLE 1
COST SUMMARY
DESIGN BUILD COSTS FOR RECLAIMED WATER DISTRIBUTION SYSTEM EXPANSION
FOR THE CAPE CANAVERAL WATER RECLAMATION FACILITY
PIC/Technical Project Construction Project Computer Subtotal Subtotal TOTAL
Advisor Manager Manager Engineer Drafting Clerical Hours Cost ODCs PROJECT
Current Hourly Billing Rate $155.00 $138.29 $120.75 $94.80 $79.11 $39.30 COST
Task Description
1 Kickoff Meeting and Field Visit 4 4 4 12 $1,407 $60 $1,467
2 Obtain/Review Available Data/Utilities 2 8 4 2 16 $1,347 $80 $1,427
3 Route Survey 2 4 6 $652 $10,030
4 Utility Coordination 2 12 2 16 $1,410 $80 $1,490
5 Engineering Design 2 4 32 100 4 142 $11,800 $710 $12,510
6 Permitting 6 2 8 $569 $40 $609
7 Shop Drawings 2 8 2 2 14 $1,428 $70 $1,498
8 Construction Observation 8 32 4 44 $4,954 $220 $5,174
9 Record Drawings 2 2 8 16 36 2 66 $5,913 $330 $6,243
Subtotal Hours 4 26 52 84 140 18 324
Subtotal Cost $620 $3,544 $6,279 $7,963 $11,075 $707 $29,481 $11,620 $41,101
Total Engineering Fee $41,101
10 Construction of System Expansion Construction Fee $281,000
BC Profit(5%)on Construction $14,050
Total BC Fee $336,151
Potential Cost Reductions:
Utilize 4"in lieu of 6"Piping ($24,598)
Reduced Scope Fee: 311,554
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ODC: Other Direct Costs include mileage,printing,meals,etc.and$10,000 for Allen Engineering(Route Survey)
RW Mains Estimate
THE HASKELL COMPANY
TOTAL FACILITY SOLUTIONS
Peter M. Kinsley
Via Facsimile 407/661 -9599 Division Leader - Water
July 15, 2003 Re: Proposal for Design -Build Services
Cape Canaveral Reclaimed Force Main
Project
Mr. Ted Hortenstine, P.E.
Office Leader
Brown and Caldwell
1060 Maitland Center Commons
Suite 402
Maitland, Florida 32751
Dear Mr. Hortenstine:
The Haskell Company will furnish and pay for all supervision, labor, material, tools, equipment, hoisting and
services required for the performance of the Scope of Work identified and clarified below. All work will be
performed utilizing design -build delivery in partnership with Brown and Caldwell who shall provide all design
and permitting services.
Scope of Work
1. Installation of 4" and 6" reclaimed water force main piping and associated service connections on Adams
Avenue, Monroe Avenue, Tyler Avenue and Lincoln Avenue.
Clarifications
1. The Scope of Work and Proposal Amount are based upon the following correspondence received from
Brown and Caldwell:
• Brown and Caldwell facsimile received on July 9, 2003
• Brown and Caldwell facsimile received on July 10, 2003
2. The Proposal Amount is based upon the following quantities of work and associated unit prices. Payment for
work performed will be based upon actual quantities of work performed. If quantities of work performed
differ from the quantities provided below by greater or less than 10 %; contractor reserves the right to
negotiate revised unit prices.
• 4039 LF of 6" Directional Drill @ $24.35/LF
• 1326 LF of 4" Directional Drilling @ $18.26/LF
• 35 EACH of Same Side Services @ $700.00 /EACH
• 35 EACH of Opposite Side Services @ $990.00 /EACH
• 35 EACH of Micro Boring Opposite Side Services @$232.00 /EACH
• 1 EACH of Restoration of Service Connection (Asphalt) @ $305.00 /EACH
• 1 EACH of Restoration of Service Connection (Concrete) @ $261.00/EACH
• 4 EACH of 6" Force Main Tie -ins @ $830.00 /EACH
• 3 EACH of 4" Force Main Tie -ins @ $819.00 /EACH
3. The Proposal Amount includes a $5,524.00 allowance for dewatering. If the cost of dewatering required for
5 the performance of this Scope of Work is less than the allowance amount, all remaining funds will be
credited to the Owner in full. If the cost of dewatering is greater than the allowance amount, the Owner will
pay all addition cost associated with dewatering as required for the performance of this Scope of Work. No
additional compensation associated with dewatering is anticipated.
1
1 HASKELL BUILDING • JACKSONVILLE, FLORIDA 32231 -4100. 904/791 -4500 FAX 904/791 -4699
Mr. Ted Hortenstine
July 15, 2003
Page 2
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4. The Proposal Amount excludes excavation of rock and or coral. If these conditions are encountered, the
Owner will pay all additional cost associated with excavating rock and or coral as required for the
performance of this Scope of Work. No rock and or coral are anticipated.
5. It is anticipated that performance of the Scope of Work shall take 3 months once design and permitting has
progressed as is required for initiation of construction.
6. The Proposal Amount is based upon work being performed in a continuous manner during normal working
hours. Overtime and weekend work is specifically excluded from this proposal.
7. Soil testing as required for the performance of this Scope of Work specifically included in the Proposal
Amount.
8. All design and permitting shall be by Brown and Caldwell.
Proposal Amount
The Haskell Company will provide design -build services as described above for the lump sum price of:
,ti I
$281,000.00 — Two Hundred Eighty -One Thousand and 0 /100 Dollars
The Haskell Company values the relationship with Brown and Caldwell and is looking forward to delivering this
project together. If you should require any additional information regarding our Scope of Work, Clarifications
and or Proposal Amount, please call me directly @ 904 - 357 -4868.
Sincerely, )
g Peter M. Kinsley
Division Leader - Water
3
Proposal for Design -Build Services
F
Cape Canaveral Reclaimed Water Force Main Project
i C
Payment & Performance Bonds $ 5,722
! Insurance $ 3,843 -
} Supervision $ 42,358
ravel & Subsistence $ 8,022
Consumables $ 1,878
emporary Utilities $ 1,105
I Material Testing $ 552
Equipment $ 4,124
I SUBTOTAL - GENERAL CONDITIONS $ 67,605
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•yy•yyyy��yy �:��f�i'G: {ti� ?:�: {:ice:... .. ! /FF::I�v�r: {,•v..: {.�
-. •• :� �Y .:�•91 := f: �jt�Sii: fi:: i< i�:=:.'•: i;:r:?{.::; fi}`.' t�.`-: ��=' 4.`•.':`::if•.tt.'t /.lF.`+.`• ?Y S!l�A:?ry:C47% +.'::�
6" Directional Drilling $ 98,176
4" Directional Drilling $ 24,173
Same Side Services $ 24,459
Opposite Side Services $ 34,610
Micro Boring @ Opposite Side Services $ 8,121
Asphalt Restoration $ 305
Concrete Restoration $ 261
6" Force Main Tie -ins $ 3,315
4" Force Main Tie -ins $ 2,453
Dewatering Allowance $ 5,524
SUBTOTAL - RECLAIMED WATER SYSTEM IMPROVEMENTS $ 201,396
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.. .. .. .:: U ::• .. .. :i .. :iiii }i:::: -:: i ?f -i;} iii} }: :;viiYi:':iii:!i�i ?vi::ti�ii i ii�iti4i;:ii: ? ?;:: �i
���.... '�/,�.�� i iiii ?:••`•iiii iii :i ::i:::::ii:::i?:•iitii:•i ?? vii:• i ::isisis�i:::i: :i:. :..i: -:i�i: iii ::ii:::::::::•i::: {i:S::e;.•:.: J.... i•�
j Contingency $
: ........................ .......•:::::::::::::::::::::: :::::.:::::: v::::::::.::: :::::::::::: ...:............::::nii•::iiii iiiiF9'J
...... 11,999
......... .
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