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HomeMy WebLinkAboutMinutes 07-15-2003 Workshop ' 1 CITY COUNCIL BUDGET WORKSHOP MEETING CITY HALL ANNEX / 111 Polk Avenue, Cape Canaveral, Florida { TUESDAY July 15, 2003 5:00 P.M. MINUTES CALL TO ORDER: 4 Council Members Present: r Council Member Bob Hoog Council Member Jim Morgan 3 Mayor Pro Tem Buzz Petsos Mayor Rocky Randels j Council Member Richard Treverton Others Present: i Admin. Assistant Virginia Haas City Treasurer Andrea Bowers j Building Official Todd Morley 1 DISCUSSION: C 1. Review of 2002/2003 General Fund. Public Safety: Building Department 1 4 Mr. Morley explained the department's goals and announced that the Building Department is currently fully staffed. Department Goals for next year are training to utilize technology, plan review services to expedite processes, increase user - friendly service, and evaluate technologies to streamline department functions. Mayor Randels 1 noted that the budgeted training amount was only sufficient to maintain the current level of certification. Mr. Morley review a detailed training worksheet summing up that $5,332 I was allocated for training. Mr. Morgan expressed his dissatisfaction with the wages in i i the Building Department. Mayor Randels concurred while considering the 1.5 % cost of living. Mr. Hoog expressed that the Building Official answers most frequently to all public inquiries. Mr. Morgan noted that the administrative assistant is very vital to the ' building department and requested a breakdown on everyone's salary. Mayor Pro Tem I Petsos questioned the equipment maintenance to which Mr. Morley responded that this line item covers all building equipment including computers and software. Mayor Randels asked if the copier would be replaced? Mr. Morley responded yes that it was placed in the budget and falls under state contract. I I C Mr. Morgan and Mayor Randels suggested increasing the memberships and training line item to encourage employee continuing education benefits. Mayor Randels suggested an additional $3,000 to membership and training. Council questioned the rule of driving back and forth each day when training occurs in Orlando. City of Cape Canaveral, Florida City Council Budget Workshop Meeting July 15, 2003 Ce Page2of2 Ms. Bowers asked if the Council would address the per diem rate of food. Mayor Randels stated that the Florida League of Cities would be drafting a sample ordinance for City's to review. Council requested an agenda item reviewing the travel and per diem procedures. In addition, Council directed Mr. Boucher to formulate comparisons on salaries. Council desired to also include additional funds of $3,000 to travel and per diem across the board for all departments. Mayor Randels spoke regarding a microfilm machine and urged the Building Department to convert to digital records. Council agreed that a part time worker from AARP or college students be utilized to complete the digitization. CODE ENFORCEMENT Mr. Morley explained the new philosophy of using courtesy instead of violations. He also stated that there would soon be PowerPoint presentations utilizing video and pictures during the Code Enforcement Board Meetings. Mr. Treverton mentioned a $10,000 whiteboard, which he would research further. Council accepted this budget as presented. GENERAL GOVERNMENT /COMMUNITY APPEARANCE Mr. Hoog questioned the contract services line item and stated that the City Attorney has not been vocal at the last three Community Appearance Board Meetings. They requested that the City Attorney review the matter regarding the need of a City Attorney at these meetings. GROWTH MANAGEMENT /PLANNING AND ZONING / BOARD OF ADJUSTMENT Mr. Morley explained that Todd Peetz would be doing a lot of work on reviewing the land development code. Planning services has been changed (33% increase). Council directed Ms. Bowers to double check on the 100% salary for James Watson placed in the Code Enforcement Budget. Where does address assignments fall? }' Note to City Manager, Mayor Pro Tem Petsos has questions about revenues. Mr. Morley reviewed that the Building Departments budget inclusive of all four departments is $440,000: There is $590,000 in projected revenues from Building Permit Fees, sewer impact fees is approximately $950,000. Mayor - _ 4 s l {� " �ti ed the meeting at 6:30 p.m. Council scheduled the next Budget Meet' Vor July 17; )' •from 3 -5:30 p.m. where they will begin review of the Library and' a1itification buat,. Vi aas, Adminis: at Assistant • aPr + 1 4 � � 1:PD x'141"