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HomeMy WebLinkAboutMinutes 12-06-1994 RegularCITY COUNCIL REGULAR MEETING December 5, 1994 A Regular Meeting of the Cape Canaveral City Council was held on December 6, 1994, at the City Hall Annex, 111 Polk Avenue, Cape Canaveral, Florida. The meeting was called to order at 7:00 P.M. by Mayor Porter. ROLL CALL: Mayor Mayor Pro Tern Councilmember Councilmember City Manager Interim City Attorney City Clerk PRESENTATIONS: John Porter Present Rocky Randels Present Arthur Berger Present Leo Nicholas Present Bennett Boucher Present William Potter Present Faith Miller Present 1. Presentation by Warren A. Wright, Chief Environmental Public Affairs De artment of the Air Force re: Restoration Adviso Board. Colonel Randy Bunner, Patrick Air Force Base (PAFB) Civil Engineer /Squadron Commander, representing General Robert S. Dickman, Commander of the 45th Space Wing, explained the new Restoration Advisory Board (RAB) program. The Board would be an integral part of ongoing environmental clean -up activity at PAFB and Cape Canaveral Air Force Station. He stated that members of the RAB would provide input to the clean -up processes by reviewing documentation on the individual clean -up sites that were being studied. He stated that he was seeking the City's assistance in soliciting volunteers from Cape Canaveral to become members of the RAB. Colonel Bunner stated that past practices of the Departments of Defense, Interior, and Energy had clearly polluted federal installations for many years and their main goal was to restore all of the federal installations to safe conditions and clean up any contaminated environmental sites. Colonel Bunner stated that their goals included: 1) identification of all historic sites where contamination existed; 2) determination of the extent and type of contamination at the sites and assessment of the risk to human health and environment; and 3) implementation of all actions to move or reduce the risks to human health and environment in compliance with all state and federal statutes and regulations. Warren Wright, Chief, Environmental Public Affairs, stated that the Department of Defense had committed millions of dollars to clean -up bases across the U.S. Mr. Wright further explained the specifics of the Restoration Advisory Board (RAB). He stated that individuals that were interested in Base activities and what was being done to clean -up past deficiencies were invited to volunteer for the RAB. The RAB was designed to provide a forum for discussion and public input regarding the clean -up activities. It was estimated that members of the RAB would spend approximately 30 days a year dealing with Board activities. City of Gape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 2 Mr. Wright stated that interested individuals' applications Would be reviewed by a Selection Committee. The Committee would be made up of members of the 45th Space Wing, along with State regulatory agency representatives that oversee Base activities and members of the community and would be chaired jointly by a member of the community elected by the members of the RAB and a senior official of the 45th Space Wing. It Was anticipated that the RAB would consist of 25 -30 members and the term of office on the Board would be set by the RAB members. Mr. Wright responded to questions from Council. He stated that he had left several RAB applications with the City Clerk for distribution to interested parties and that he would be starting a press campaign to publicize the RAB information after the holidays. ADOPTION OF MINUTES: 1. Special Cit Council Meeting of November 11 1994. Motion by Mr. Nicholas, seconded by Mr. Randels to approve the minutes of the Special City Council Meeting of November 11, 1994, as presented. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For. 2. Combined WorkshoD & Regular Cit Council Meetinp, of November 15, 1994. Motion by Mr. Randels, seconded by Mr. Nicholas to approve the minutes of the Combined Workshop & Regular City Council Meeting of November 15, 1994, as presented. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For. NEW BUSINESS: 1. Resolution No. 94 -64 Electiny, a Successor Council Person to serve until the November ,1995 Municipal Election. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ELECTING A SUCCESSOR COUNCIL PERSON TO SERVE UNTIL THE NOVEMBER 1995 GENERAL ELECTION; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mayor Porter, seconded by Mr. Berger to appoint Buzz Petsos as a Council Member to serge until the General Election scheduled for November 7, 1995. Mr. Nicholas stated that there were two (2) individuals who had expressed interest in the position, Buzz Petsos and Helen Filkins. He stated that both individuals were very well qualified and he mentioned the experience and qualifications of both. Mr. Nicholas stated that he felt it Would be in the City's best interests to select Mrs. Filkin s to fill the Council vacancy. He also stated that if Mr. Petsos City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 3 was selected, the City would not suffer and he thanked both applicants for taking an interest in the City. Mr. Berger and Mr. Randels also felt that both individuals were well qualified. Mayor Porter commented that the City was very lucky to have two (2) such well qualified candidates. He stated that Mr. Petsos had come forward during the most recent election to qualify as a candidate for the Council member position that was now to be appointed. Mayor Porter agreed with Mrs. Filkins and Council that there was no doubt that the City must maintain the beaches commercial - building free. Mr. Nicholas stated that two (2) seats would be open in the November 1995 election and that Mrs. Filkins had also run for a seat on the City Council in the past. Mrs. Paula Collins, resident of Ocean Woods, explained that Mrs. Filkins was a dedicated public servant and also President of the Cape Canaveral Citizens Association. She stated that Mrs. Filkins knew the history of the City and that she would be a "guardian" over the City's best interests. Motion carried with members voting as follows: Mayor Porter For Mayor Pro Tem Randels For Councilmember Berger For Councilmember Nicholas Against 2. Oath of Office for new Councilmember. Mr. William Potter, Interim City Attorney, gage the Oath of Office to newly appointed Arthur "Buzz" Petsos. Mr. Petsos proceeded to his seat as a Council Member of the City of Cape Canaveral. After a ten - minute break, the meeting was reconvened. 3. Resolution No 94 -65 Authorizing-the C11 to enter into a Le al Services Contract with Amari Theriac & Eisenmen er P.A. bv and through Kohn Bennett. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; AUTHORIZING THE MAYOR AND THE CITY CLERK TO ENTER INTO A LEGAL SERVICE CONTRACT WITH THE LAW FIRM OF AMARI, THERIAC & EISENMENGER, P.A. , BY AND THROUGH KOHN BENNETT AS A MEMBER OF THE FIRM, TO PROVIDE LEGAL SERVICES TO THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 4 Motion by Mr. Randels, seconded by Mr. Berger to approve Resolution No. 94 -65 authorizing entering into the legal services contract on an hourly basis. Mayor Porter stated that in the case of zoning challenges that the City would look to an outside law firm to handle any such challenge and he hoped that the City should seriously consider utilizing the firm of Potter, McClelland, Marks & Healy, P.A. Mr. Nicholas clarified that the hourly contract was for $70.00 per hour for normal services and $90. per hour for litigation activities. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 4. Resolution No 94 -63 Reappointing members to the Construction Board of Adjustment & Appeals. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING MEMBERS TO THE CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS IN ACCORDANCE WITH THE STANDARD BUILDING CODE; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mr. Randels, seconded by Mr. Berger to adopt Resolution No. 94 -63. Mr. Berger questioned whether or not Donald Haynes was still actively building or holding an occupational license in the City. Motion by Mayor Porter, seconded by Mr. Nicholas to table the item until clarification was obtained. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 5. Resolution No. 94 -66 A intin an alternate member to the Libr Board. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING AN ALTERNATE MEMBER TO THE LIBRARY BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mr. Randels, seconded by Mayor Porter to adopt Resolution No. 94 - to appoint Rosann Gallagher as an alternate member of the Library Board. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 6. Resolution No 94 -67 Appointing an alternate member to the Planning & Zoning � oard• Mayor Porter announced that Mr. Petsos had submitted a letter which stated that he resigned City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 5 from the Planning & Zoning Board effective December 6, 1994, which allowed Council to fill the regular member vacancy promptly. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING A REGULAR MEMBER AND AN ALTERNATE MEMBER TO THE PLANNING AND ZONING BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mayor Porter, seconded by Mr. Randels to adopt Resolution No. 94 -67 appointing R. Lamar Russell as a regular member and John H. Fredrickson as an alternate member of the Planning and Zoning Board. Mayor Porter spoke in favor of both appointments and the experience and backgrounds of the appointees. Motion carried with members Voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 7. Resolution No. 94 -68 A PDoint* inp, a regular member to the Recreation Board. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING A REGULAR MEMBER TO THE RECREATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mr. Randels, seconded by Mr. Petsos to adopt Resolution No. 94 -68 for the appointment of Bob Gorham as a regular member of the Recreation Board. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 8. Resolution No. 94 -69 Appointing Appoinjing alternate members to the Zoning Board of Adjustment. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING TWO (2) ALTERNATE MEMBERS TO THE ZONING BOARD OF ADJUSTMENT OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Motion by Mr. Randels, seconded by Mayor Porter to adopt Resolution No. 94 -69 appointing Marilyn A. Rigerman as the First Alternate and Joan Calvert as the Second Alternate to the Zoning Board of Adjustment. Mr. Nicholas stated that he had a conflict of interest and would not be voting on the matter. City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1934 Page 6 Motion carried with members voting as follows: Mayor Porter For Mayor Pro Tem Randels For Councilmember Berger For Councilmember Nicholas Abstained Councilmember Petsos For Mr. Potter stated that the only requirement for the Construction Board of Adjustment and Appeals was that the Board be composed of individuals with knowledge and experience in the technical codes such as design professionals, contractors or building industry representatives. There was no requirement that the members be residents or maintain a business within the City. Motion by Mr. Nicholas, seconded by Mr. Berger to remove Resolution No. 94 -63 from the table. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. Motion carried on the original motion for Resolution No. 94 -63 with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 9. Motion Re: Annual Christmas bonuses. Motion by Mr. Randels, seconded by Mr. Berger to approve the Christmas bonuses for City employees for a total expenditure of $4,857.57 ($2,530.97 - general fund; $2,326.59 - sewer fund) . Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 10. Motion Re: Approval of cooperative purchases. Motion by Mr. Randels, seconded by Mr. Nicholas to approve the cooperative purchases as requested by the Public Works Director. Mr. Nicholas suggested that in the future that this type of item be prepared as a resolution that would list each of the items. Mayor Porter read into the record the recommended cooperative purchases: Requisition No. vendor #2595 Western waste Industries #2600 Brevard County Solid waste #2573 C & S Chemicals #2599 Aramark Services Amount Materials Purchased $ 5,980 Hauling of sludge 23 Sludge disposal fees 15 WWTP chemicals 5 Employee uniforms City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 7 #2506 Glover Nisbits Oil Company 36,000 Unleaded gas Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. 11. City Manager's Report. Mr. Boucher stated that Council had received a memo regarding the possibility of an add -on item, Resolution No. 94 -70, re: opposing mandated functional reclassification of roadways. He stated that he had spoken to Susan Hann, MPO Staff Director, who had indicated that no roadways within the City of Cape Canaveral would be affected by the program, but she would appreciate the City's support in adopting the Resolution. Motion by Mr. Berger, seconded by Mr. Nicholas for an add -on item. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tern Porter, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. Mayor Porter read the title of the Resolution. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; OPPOSING MANDATED FUNCTIONAL RECLASSIFICATION, OPPOSING MANDATED PRIORITIZATION FOR EXPENDITURE OF STATE HIGHWAY FUNDS AND SUPPORTING TRANSFERS BY MUTUAL CONSENT; AND PROVIDING FOR AN EFFECTIVE DATE. Motion by Mr. Nicholas, seconded by Mr. Berger to approve Resolution No. 94 -70. Mr. Nicholas stated that a State mandate changed Central and Ridgewood Avenues from City to County streets. Mr. Randels gave a brief summary of the criteria for State roads. Mr. Nicholas stated that he would like Central and Ridgewood Avenues back under City control and he questioned what the City could do to regain control of these roads. Mr. Boucher stated that the County was responsible for maintaining Central and Ridgewood Avenues. He stated that zoning and everything else regarding the streets was still the responsibility of the City. Mr. Nicholas stated that the County's control affected speed limits set on the streets, and the construction of sidewalkslbikepath s along the affected streets as well. Mayor Porter stated that the possibility of regaining control of Central and Ridgewood Avenues may be discussion for a subsequent workshop. Motion carried with members voting as follows: Mayor Porter, For; Mayor Pro Tem Randels, For; Councilmember Berger, For; Councilmember Nicholas, For; Councilmember Petsos, For. Mr. Boucher distributed copies of the revenues and appropriations from the County's impact fee program and the County had agreed to set aside $93,691 for improvements to North Atlantic. He stated that the County wished to work with the City and staff to identify viable projects along City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1394 Page 8 North Atlantic. He stated that impact fees could not be used for maintenance, but could be used to enhance infrastructure, i.e. sidewalks, turn lanes, etc. Mayor Porter stated that it would be worth exploring the possibility of obtaining matching fund grants for construction of bikepaths. Council concurred to further discuss the use of these funds after City staff had met further with County staff regarding the impact fees. Mr. Boucher stated that the City of Cocoa had provided information relative to a "Pilot Billing Program" for direct billing of the sewer customers within the Port. He stated that any administrative cost per customer for this billing service would be passed along to the customers. Mr. Randels spoke in favor of the billing proposal as the Cit had no mechanism or ability to collect sewer delinquencies from Port customers. Council concurred to initiate the Pilot Billing Program along with the associated administrative costs involved. Mr. Boucher distributed copies to Council of a draft City Coals & Action Plan that he had prepared. Mr. Boucher reported that the Brevard Legislative Delegation would be meeting on December 20 1994, January 18, 1995 and February 3, 1995 and he questioned whether Council had any items which it wanted presented to the Delegation. Mr. Boucher stated that Mr. Nicholas had questioned a County agenda item relative to endorsement of a comprehensive street lighting safety study and he had spoken to Sue Hann regarding same. He advised that the County was reviewing the areas where night time accidents were occurring to identify needed lighting improvements. Mr. Boucher stated that he had spoken to Ed Anderson, Florida Power & Light (FPL), regarding City concerns with lighting along A 1 A and Mr. Anderson had driven on A 1 A one evening and had counted 55 lights out along A l A from the south limits of Cocoa Beach to the north limits of Cape Canaveral. Mr. Anderson would further investigate the reasons for the excessive amount of street lights out and pursue replacement of same. Mr. Nicholas mentioned that Jim McKight, City Manager of Rockledge, had been able to receive a credit from FPL due to a number of lights within Rockledge being in need of replacement. Mr. Boucher stated that Todd Peetz, Brevard County Planner, had logged in a total of 33.5 hours through November 28, 1994, on City related work. Mr. Boucher reported that Hartman & Associates would not be ready on the final design of the whole City on the reuse project until late February 1995. The bid on the wastewater plant modification and the first phase of the reuse project would be advertised and let out until the end of January, 1995. City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 9 DISCUSSION: 1. Mr. Berger questioned if Mr. Boucher had ranked the engineering firms who had responded to the City's request for proposals. Council had previously discussed "short listing" the list of 13 firms to five (5) firms who would in turn be scheduled for presentations before Council. 2. Mr. Petsos thanked Council for its support and he looked forward to working as a member of the City Council. 3. Mr. Randels stated that his goals were handwritten and he would have it typed and given out to the remainder of Council. 4. Mr. Randels stated that the following day a seminar on Economic Opportunities would be held at the Radisson Resort. 5. Mr. Randels stated that he had been selected to attend a 3 -day Advanced Institute for Elected Officials in Tallahassee. 6. Mayor Porter stated that he had previously discussed with Council the idea of Council members going out to condo /homeowner /other association meetings once every three (3) months, which would provide a total of four (4) meetings with constituents per year for each member of Council. Mr. Berger stated that he had requested a list of the number of meetings involved and Ms. Miller advised that her office was working on such a list. Discussion followed regarding the Mayor's suggestion. Mr. Berger, Mr. Petsos, and Mr. Randels expressed their interest in pursuing such meetings with area associations. 7. Mayor Porter reported on discussions that were held during a recent Local Government Cooperative Committee meeting. He stated that it had been discussed that all four (4) entities should band together to pursue road improvements through the MPO. He stated that there was quite a push to reclassify TDC monies back to beach renourishment, beach related activities and promoting tourism throughout Brevard County. Mrs. Ann Thurm commented that the TDC money had been earmarked for the County's part of the government study being completed by the Corps of Engineers. 11th. Randels stated that Mrs. Thurm was a member of the Erosion Control Advisory Board. Mayor Porter thanked Mr. Berger for his submittal of draft goals and he asked that the remaining Council members submit their draft goals as well. He advocated that the Council come together to find a common direction in order for the City to move forward. Mr. Randels stated that he served on the County's Beach Improvement Fund Board and the Board had approximately $69,000 of funds that were earmarked for beach related projects. Council was in favor of pursuing the TDC funds for planting erosion control plants or extending City of Cape Canaveral, Florida Regular City Council Meeting December 6, 1994 Page 10 dune crossovers once the sand was received. Mayor Porter stated that he hoped to include discussion of the City's Goals and Action Plan after all of Council member's goals were included on one overall draft, on the next Council meeting scheduled for December 20, 1994. Council concurred. ADJOURNMENT: There being no further business, the meeting adjourned at 8:40 P.M. Approved thi s 20th day of December , 1994. r &hn K. Porter, MAYOR ATTES n � i Faith G. Miller, CITE' CL RIB FORM 8B MEMORANDUM OF VOTING CONFLICT FAR COUNTY MUNICIPAL AND ETHER LOCAL PUBLIC OFFICERS LA" NAM i -- 1=1RNT NAME -- MIDIXE NAME NAME OF BOA R1). COUNCIL. COMMISSION. AU'1 I10RITY. OR COMM11 MAILING ADDRESS THE BOARD. COUNCIL. COMMISSION. AUTHORITY OR COMM11 ON WHICH I SERVE IS A UNIT OF: &--CITY ❑ COUNTY O OTHER LOCAL AGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: q r y � y �`"' I�"�- � • • ��` �! ,�� .'� i C f � 1 � DATE ON W I I IC VOTE OCCURRED MY POs ION IS: LL=C•i ❑ ArPaINTSVI =. WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions oil this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each elected or appointed local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained (including the parent organization or subsidiary of a corporate principal by which he is retained); to the special private gain of a relative; or to the special private gain of a business associate. Commissioners of community redevelopment agencies under Sec. I63.356 or 1 63.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis arc not prohibited from voting; in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, fattier -in -law, mother -in- law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business cntcrprisc with the officer as a partner, joint venturer, coowncr of property, or corporate shareholder (where the shares of the corporation arc not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. Flowcvcr, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH TI 'VOTE WLL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form, in the minutes. • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. CE FORM 8 B - I 0 - 9 1 P AC E I