HomeMy WebLinkAboutPacket 05-17-2005 WorkshopCALL TO ORDER:
ROLL CALL:
DISCUSSION:
1. City Hall Facilities Plan.
y of Cape Canaveral
VNORKSHOP MEETING
iALL ANNEX
Cape Canaveral, Florida
JESDAY
rrnay 17, 2005
5:00 PM
AGENDA
2. City Goals and Objectives Continued.
ADJOURNMENT:
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person
decides to appeal any decision made by the City Council with respect to any matter considered at
this meeting, that person will need a record of the proceedings, and for such purpose that person
may need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. This notice does not constitute
consent by the City for the introduction or admission into evidence of otherwise inadmissible or
irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law.
Persons with disabilities needing assistance to participate in any of these proceedings should contact
the City Clerk's office (868-1221) 48 hours in advance of the meeting.
105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 • SUNCOM: 982-1220 • FAX: (321) 868-1248
www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com
Meeting Type: Workshop
Meeting Date: 05-17-05
AGENDA
Heading
Discussion
item
J
No.
3. Old IBM building,
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: DISCUSSION: CITY HALL FACILITIES PLAN
DEPT./DIVISION: LEGISLATIVE
Requested Action:
City Council continue to evaluate City Hall options with staff.
Summary Explanation & Background:
Options discussed at the 05-03-05 workshop:
1. City staff— Total redevelopment of existing site; move operations to IAP World Services Building,
2. AJT offer on their new building,
3. Old IBM building,
4. Councilmember Morgan's suggested building plan on existing site.
New:
1. AJT's offer for the existing building on SR AIA,
2. May have a proposal from Mr. and Mrs. Gould.
Exhibits Attached:
City Mana e ' ice
Department LEGISLATIVE
cape- \myd cum s\ ouncil\meeting\2005\05-17-05\chfacilities
aoc
April 20, 2005
Mr. Bennett C. Boucher, City Manager
City of Cape Canaveral
105 Polk Avenue
Cape Canaveral, FL 32920-1348
Dear Mr. Boucher:
i .fC3V/CC.3SM
As we have discussed, Johnson Controls World Services Inc. (JCWSI) has been
acquired by IAP Worldwide Services, which is largely owned be Cerberus, a
private investment company located in New York City. The closing of this
transaction took place on March 30, 2005, and the name of JCWSI has been
changed to IAP World Services. The new name has been duly registered with the
Department of State of the State of Florida. The office building located at 7321
North Atlantic Avenue in the City of Cape Canaveral is now owned by AIP World
Services. This building has largely been unoccupied for the past six years.
It is my understanding that the City is currently contemplating the construction of
a new building for local governmental use on the site of the current City Hall. If
consistent with the plans of the City, the new owners on the aforementioned
building have advised me that they are prepared to offer the property to the City
on a lease basis for interim use by the City during the construction period of the
City's new facility. While the lease terms are negotiable, depending on the City's
needs for building modifications for its interim occupancy I would suggest that
some of the salient terms of the lease would be as follows:
• The owners of the building would, at the owner's expense renovate the
building to make it suitable for occupancy by the City. Such renovations
would include:
I . Replacing the carpet in all of the currently carpeted areas of the
Building
2. Thoroughly cleaning and sanitizing all air conditioning ducts and inlet and
exhaust vents.
3. Assuring that all mechanical equipment (plumbing, lighting, HVAC, fire
alarm system, security system) are in good operating condition
4. Repainting of the fire escapes on the rear of the building
5. Replacing of the steel door on the rear of the building
6. Patching and touch-up painting of damaged walls
7315 N. Atlantic Avenue • Cape Canaveral, FL 32920 • (321) 784-7100 • Fax (321) 784-7336
• It is assumed that occupancy by the City would begin in the third or fourth
quarter of calendar year 2005, and would extend for a period of at least twelve
months, and not to exceed eighteen months.
• The lease rate would be $24,000 per month for the period of the occupancy of
the approximately 20,000 square foot building
• The Owner would be responsible for normal exterior building and grounds
maintenance. Special requirements, if any, would be the obligation of the City.
• The City would have exclusive use of the off-street parking provided to the
east of the building, and non-exclusive use of the parking lot to the west of the
building.
• The City would be responsible for the cost of all utilities provided to the
building, including electricity, potable water, sewage, solid waste disposal, and
communications.
• The Owner will provide property damage insurance on the building, but will
not provide insurance coverage on the City -owned property and equipment in
the building.
• The City will provide for such custodial, janitorial and security services as it
may require within the building.
• Any interior construction required by the City would be the obligation of the
City, and subject to the approval of the Owner. Such approval will not be
unreasonably withheld
Sincerely,
AIP Worl Services
James Jennings, Chief Financial Officer
Cc: Alfred Neffgen
AJT & ASSOCIATES INC
April 15, 2005
Bennett Boucher
City Manager
City of Cape Canaveral,
P. O. Box 326
Cape Canaveral, Florida 32920.
Subject: New 3 -Story Sheriff and Public Facilities Building
Dear Mr. Boucher:
AJT-JJ-05.037B
AJT & Associates (AJT) is pleased to submit a Total Delivered Price for the subject building. AJT is
proud of its 18 -year history of providing first-class engineering and construction services to our Cape
Canaveral and Brevard County clients. Please note that the price presented below is based on the most
recent construction costs and includes design, construction, site improvements, and land acquisition
costs. Additionally, please be assured that AJT is fully licensed and insured to perform the proposed
work.
Pricing Breakdown:
1) Construction:
New Building (+/- 23,800 sq. ft. @ $120.00/sq. ft.) $2,856,000.00
Site Work & Demolition $ 300,000.00
Landscaping Improvements $ 15,000.00
Subtotal $3,171,000.00
2) Engineering_Design, Permitting, Construction Supervision, Project Superintendent, Project Manama
Architect, Surveyor, and As -Built CADD:
Pre -Construction Management @ 9% of Construction Price $ 285,390.00
Construction Management & Supervision Price @ 10% of Construction Price $ 317,100.00
Subtotal
$ 602,490.00
3) Land Acquisition Ingress, ss, Egress, Parking, and Water -Retention Tie -In To Existing/Adjacent
Improvements:
Subtotal
S 900,000.00
TOTAL DELIVERED PRICE (BUILDING, SITE, AND LAND) S 4,673,490.00
ENGINEERING • ENVIRONMENTAL SCIENCES
8910 Astronaut Boulevard johnj@ajt.com or fabianh@ajt.com Tel: (321) 783-7989, Ext. 239 or 260
Cape Canaveral, Florida 32920 Fax: (321) 784-4108
PLEASE NOTE THE FOLLOWING:
1) Not included in the above estimate is an allowance for other improvements or special partitions,
beyond that which is demonstrated in AJT's proposed design package. Such improvements or
partitions can be performed at an additional cost.
2) Other additional costs may result, due to unforeseen and unanticipated events, such as Acts of
God, or due to delays beyond the control of AJT.
3) With the exception of the aforementioned additional costs, the Total Delivered Price is a "turn-
key" price and the Pricing Breakdown is provided herein only for the purposes of providing the
City with an understandingthe costs that AJT will incur on this effort.
4) Enclosed, please find a Pricing Summary Sheet, and AJT's concept design, entitled "Office
Building Phase III".
5) AJT will be pleased to provide the City with a proposed purchase contract, in the event the City
issues AJT a Letter of Acceptance with regard to the Total Delivered Price. The City's Letter of
Acceptance is suggested to be contingent upon final negotiation with AJT of the terms for the
purchase contract, within 90 days of its issuance.
We look forward to working with the City of Cape Canaveral on this most important project and believe
our qualifications and track record uniquely qualify us to provide the City with a structure that meets and
exceeds your expectations. We respectfully request favorable consideration of our proposal, and wish
you continued success in all your ventures.
Should you have any questions regarding the above, please contact us at your convenience at the
addresses and telephone numbers shown on this letterhead.
Sinc�r$ly Yours,
Fab' n Hurtado, P. E. John G. Jansen
Se for Vice President of Construction Operations Director, Contracts
Enclosures
cc: Alfredo Teran, CEO & President, AJT & Associates, Inc.
Page 2 of 2, plus Enclosures
New 3 -Story Sheriff and Public Facilities Building
Pricing Summary Sheet
April 15, 2004
1) Construction
CSI DIVISION
DESCRIPTION
PRICE $
1
General Requirements
105,000.00
2
Site Work & Landscaping
315,000.00
3
Concrete Work
410,000.00
4
Masonry
90,000.00
5
Metal Fabrications
480,000.00
6
Carpentry & Cabinetry
15,000.00
7
Roofing, Fireproofing, Sealants
95,000.00
8
Doors & Windows
230,000.00
9
Finishes (EIFS), Tile, Painting
656,000.00
10
Specialties, Toilet & Bath Accessories
15,000.00
11
Equipment, Kitchen Cabinets
3,000.00
12
Furnishings, Benches, Fire Extinguishers
TBD (if needed)
13
Interior Partitions & Special Construction
TBD (if needed)
14
Elevator
85,000.00
15A
Plumbing & Sewerage
72,000.00
15B
Heating & Air Conditioning
250,000.00
15C
Fire Sprinkler Systems
60,000.00
16
Electrical
290,000.00
Subtotal:
$ 3,171,000.00
2) Engineering Design, Permitting, Construction Supervision, Project Superintendent, Project Manager, Architect,
Surveyor, As -Built CADD:
Subtotal:
$ 602,490.00
3) Land Acquisition, In-,ress, Egress, Parking, and Water -Retention Tie -In To Existing/Adjacent Improvements:
Subtotal:
S 900,000.00
TOTAL DELIVERED PRICE (BUILDING, SITE, AND LAND) $ 4,673,490.00
��
'3AV UWSUIod
Z V IV
s oe s
Ly
iZ.
cn
O
11
T
a3
soed 9 A-,
U
cc3
U
v�
so ed� S
U W N
S313uaOV
pa1lun
d. s
so eF[TT
Z V IV
sooeds 0£
S
a
Cd
a�
c�
U
CJ
2
N
r --I
O
sooeds 0£
S
a
Cd
a�
c�
U
CJ
2
N
II
�
r+
M
r
bA
En
.�
cn
�,o
c
O 00
+rr
t�
M C
t�
N
Q�
0
U
0
U
SUUMI03
313JOUOD
I F-
Rodney S. Ketcham, Inc.
Commercial Realtor • Sales • Investments
Rodney S. Ketcham, CUM
TO: BENNETT BOUCHER
City Manager,
City of Cape Canaveral, Florida
From: Rodney S. Ketcham, CCIM
Subject: Proposed new city hall location
7901 Astronaut Boulevard, Cape Canaveral, Florida,
32920
Date: May 3, 2005
The following information is submitted to the City Council of
Cape Canaveral for their review as a possible location of a new
city hall:
Land area:
Building size:
Asking price:
Attachments: Land survey
Building floor plans
1.569 plus or more
Acres
17,200 square feet
$3,000,000
Benefits to be considered for this location:
Maximum exposure
Stand alone building
Attractive architecture
May help resolve the Atlantic Avenue — Astronaut
Boulevard intersection problems
Central city location
1980 North Atlantic Avenue, Suite 918, Cocoa Beach, Florida 32931 • (321) 784-0677 • Fax (321) 784-3160
email: rketcham@megabits.net
Meeting Type: Workshop
Meeting Date: 05-17-05
AGENDA
Heading
Discussion
[tem
2
No.
City Mana ice
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: DISCUSSION: GOALS AND OBJECTIVES — PUBLIC WORKS
DEPT./DIVISION: LEGISLATIVE
Requested Action:
City Council discuss with staff, goals and objectives for the public works department.
Summary Explanation & Background:
Topics: wastewater, stormwater, streets and beautification.
Exhibits Attached:
N/A
City Mana ice
Department LEGISLATIVE
cape-nt y c encs\ n\conn-cri Ying\2005\05-17-05\pwgoals
doc