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HomeMy WebLinkAboutPacket 11-08-2007 SpecialCALL TO ORDER: ROLL CALL: RESOLUTION: ;ity of Cape Canaveral JNCIL SPECIAL MEETING :ITY HALL ANNEX ,nue, Cape Canaveral, Florida THURSDAY govember 8, 2007 5:30 P.M. AGENDA Motion to Adopt: Resolution No. 2007-35; Certifying the Results of the General Election of November 6, 2007. ADJOURNMENT: Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 K:\CityClk\Agendas\SP661tL\2007\Certrfyfiln g�nsl '�SUNCOM:982-1220 • FAX: 321 868-1248 le eprione: (JG1°f ( ) www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com RESOLUTION NO. 2007-35 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; CERTIFYING THE RESULTS OF THE GENERAL ELECTION OF NOVEMBER 6, 2007; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The City Council accepts the certification of the election returns as submitted by the Brevard County Supervisor of Elections for the General Election of November 6, 2007. The City Council certifies as proper the following election returns for City Council (vote for Two) the whole number of votes cast was of which number: Candidate for City Council Total Votes Buzz Petsos Shannon Roberts Craig Stewart SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 8th day of November, 2007. ATTEST: Susan Stills, City Clerk Approved as to Form: Anthony A. Garganese, City Attorney Rocky Randels, Mayor Name Robert Hoog Leo Nicholas Buzz Petsos Rocky Randels Shannon Roberts K:\CityClk\Resolutions\Elections\2007 Certification of Election Resufts.doc For Against City of Cape Canaveral CITY COUNCIL SPECIAL MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida Thursday November 8, 2007 (or Immediately Following the 5:30 P.M. Special Meeting to Certify the General Election Results) AGENDA CALL TO ORDER: ROLL CALL: CONSIDERATIONS: 1. Motion to Approve: Public Works Maintenance Building Change Orders. 2. Motion to Approve: Renewal of Group Medical, Dental and Life Insurance. 3. Motion to Approve: City Manager's Evaluation. ADJOURNMENT: Pursuant to Section 286.1015, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 K\CityClkVgendyAPJ {I,�(� f5Tf4n Mxp2t&n%'O'3tt71�e'C9�EP"982-1220 • FAX: (321) 868-1248 �i ```' www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com Meeting Type: Special Meeting Date: 11-08-07 AGENDA Heading Consideration Item 1 No. City Council awarded Bid #06-05 to the low bidder, Butler Construction, in the amount of $507,777.00. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSIDERATION: MAINTENANCE BUILDING CHANGE ORDERS IN THE AMOUNT OF $49,381.51 DEPT/DIVISION: PUBLIC WORKS/WWTP Requested Action: City Council consider the proposed maintenance building change orders in the amount of $49,381.51 to Butler Construction Company, as negotiated and recommended by the Public Works Director and the consulting engineers Brown & Caldwell, with a fiscal 2007/08 budget appropriation of $348,255.25 of sewer impact fee funds. Summary Explanation & Background: City Council awarded Bid #06-05 to the low bidder, Butler Construction, in the amount of $507,777.00. With the approval of this change order the total project cost increased 15.7% to $587,890.25. As requested, Brown & Caldwell provided a written explanation of all the change orders and has agreed to pay the City $11,644.39 in a good faith effort to get this project back on track. Stuart Oppenheim, Vice President of Brown & Caldwell will be in attendance to answer questions about the change orders and this project. An appropriation of sewer impact fees in the amount of $348,255.25 is needed for the 2007/08 budget. I recommend approval. Exhibits Attached: Public Works Director's memo; Brown & Caldwell letter; Butler Construction change order request and original bid award documents City Manager' a Department PUBLIC WORKS/WWTP cape-nyd c s admin\council\meeting\2007\11-08-07\main tbldg.com FROM: Walter Bandish Public Works Director DATE: November 8, 2007 .y of Cape Canaveral ORANDUM SUBJECT: City Council Agenda Special Meeting for The Change Order on The Maintenance Building. Special Meeting for the change order to the Public Works Maintenance Building affected by the Stop Work directive by the SJRWRD failure to apply for a Stormwater Permit. The Project was stopped for 62 days causing the project to deteriorate so much that all work completed before the stop had to be re -done. The Change Orders is to bring the work to the level that was completed before the Stop Work was issued by SJWRMD. A meeting was held with City Staff, Brown and Caldwell and Butler Construction Co. to negotiated and verify all costs and changes are fair and reasonable. The Change Order started at $ 66,910.39 and reduced to $ 49,381.51. Recommend the approval of $ 49,381.51 By City Staff and Brown and Caldwell Attachment CC: File 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 • SUNCOM: 982-1220 • FAX: (321) 868-1248 www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com October 26, 2007 Mr. Bennett Boucher City Manager City of Cape Canaveral 105 Polk Avenue Cape Canaveral, Florida 32920 Subject: Maintenance Building Change Orders Dear Mr. Boucher: The purpose of this letter is to present to the City of Cape Canaveral the results of our work to negotiate the Maintenance Building Change Orders as well as to present a reconciliation regarding outstanding project issues. Brown and Caldwell recognizes the challenges that all parties have encountered during the course of this difficult project and we have been working very hard to develop a mutually satisfying outcome. Maintenance Building Change Order Steve Davies, from our office, has met with representatives from the Butler Company and has negotiated the change order from $66,910.39 to $49,381.51. This represents a reduction in the change order cost of over $17,500. We believe that this amount is a fair and reasonable cost for the work. We have classified the work into two categories: ■ New Work - This is work that would have been required for this project, if all permits had been obtained prior to bidding. ■ Rework - This is work that had to be modified and incorporated into the project, as a result of work stoppage and as a result of the permit requirements. As we have discussed, staffing changes at the City as well as with Brown and Caldwell have made it difficult to understand how some decisions were reached. In the past, responsibility of certain tasks was shared between Brown and Caldwell and the City as a way of reducing the consulting costs. This apparently caused incomplete scopes of work and unwritten agreements. This factor has also made it difficult to accurately assess responsibility for some decisions and actions. With this is mind, we have developed an approach for sharing of the change order costs, as follows: New Work. As noted above, New Work is work incorporated into the project as part of the Change Order, but would have been required to complete the original work In this case, the costs for the change should be borne by the City, since this is work that would normally have been included in the bid price. As noted above, Brown and Caldwell has negotiated the Contractor's cost for New Work from $33,338.76 to $27,029.74. $eworli Rework is classified as work required as a result of the delays associated with the permit issuance. Much of this cost was allocated to the Contractor's extended overhead. As Q\Documents and Settings\soppenheim\My Documents\Gape Can (X)ver 41doc/ Page 2 a consequence of the shared responsibility of this delay with the City and Brown and Caldwell, we propose a 50/50 sharing of the cost associated with the delays. Brown and Caldwell has negotiated with the Contractor a reduction in the cost of the Rework from $33,571.63 to $22,288.77. Based upon the cost sharing approach, the Cit -/s share of the cost will be $11,144.38 (Brown and Caldwell's cost will be $11,144.39). The attached Table presents the itemized list of Change Order items. Base Slab Change Order The Contract Documents, via addenda, required that the Contractor conduct geotechnical work to establish whether a thicker base slab was required. Any difference in slab thickness that was required as a result of the geotechnical work would be considered as change order, and this fact was noted in the Contract Documents. As it turned out, an 8 -inch slab was required rather than the specified 6 -inch slab. The slab also required thickened footers at the building columns. Normally, in a Design -Build environment, the base slab design is the responsibility of the Design -Budd firm and would be included in their bid price. As a way to control the cost for the project, the basis for the bid was specified as being 6 -inches thick If left undefined, the Contractor would have placed a conservatively high number in their bid to account for the unknown. By defining the risk to the Contractor, the approach that was taken likely resulted in a lower initial bid to the City. It is very important to note that in order to maintain overall responsibility to the Design Build Contractor, it is critical that the Design Builder's Engineer be responsible for their design. Based on the above, it is Brown and Caldwell's position that this approach was appropriate and in the best interests of the Cites. Electrical Change Order Although the Design -Build drawings mentioned the work required at the MCC for the electrical power supply to feed the Maintenance Building they did not include the actual location of the MCC. The Contractor made a reasonable assumption that the MCC would be in the nearest building. The MCC is actually in a building farther away. This is work that, if originally shown on the drawings, would have been required. The City has chosen to do this work themselves. As a sign of good faith, Brown and Caldwell proposes to reimburse the City for $500 of the cost. In summary, the following reconciles the costs to be borne by Brown and Caldwell: Brown and Caldwell Share of Change Order Costs Maintenance Building $11,144.39 Electrical Change Order $ 500.00 Reimbursement to City $11,644.39 The reimbursement can be in the form of a check or in-kind services to the City. As you know, Brown and Caldwell has done a number of out of scope items in support of this project. Although this work has been done pro bono, we ask that you consider this fact when reviewing our proposed reimbursement. We are anxious to get these issues behind us. As I have noted, we value very highly the working relationship that we have with the City and look forward to maintaining that fine relationship in the future. If you have any questions, feel free to call me. Page 3 Very truly yours, BROWN AND CALDWELL Stuart Oppenheim, P.E. Vice President cc: Phil Feeney Blake Guillory June Smith Steve Davies �_ GL s. w G M °;,j °y Y v p a`3 bC�vii v� v O v`r� _V s0. N i+ O O v " p. ° '0 �. 41 U 41 •� O`o`o� a`3 v O ani `ct �i. g 0.' Ow� s. Ca�3w.41 �¢�A a , c� F , . s O AcnF-+ o Ln Z 41o0 1� D` oo ON p O I� M � O �O op3,� O O 00 ^ a` Ln p c'i Orn M ON � .-• � M � � f� I� r -i pp O cV M f� cel ►� O� O HCl 69 6A M y L[1 oz 6N4 � 69 6M4 6 4Nth O N U) ON Ln en (. kn Ln d 00 rn .-1 00 .-+ c7N O N ^ N Ln N l� di -� u1 rn M M ID �O W cel N cel N I -ID (71•-+ o0 0o .-+ O\ p 1� N en tV "O �O N o0 00 N -O N O Ln M .--4 M 6H d' 6A 6A (l N 00 , ,--� .-•i --ti1'1 � r -r N p 6A Cli O 69 6A Ffq 69 6A bi9 69 69 big � NEA In z O pN � � N OOC Ln � 1M Lq 01O � -4 O N 0 0 O ^ O� Sn" n p -O �01 tM bn 41 cd v� � �F M � M M � (� N O\ \D ,D 00 tV N (-1 N ri' Ln +-+ 00 00 �--1 00 �--1 a� O K N O` p O p M � O Ln til (� �O �- � (4 �O til � O 69 I, (V O 00 CS Ln c*'� --I I� M to M FA ci- b9 tet' 4n t- N O r+ .-1 .--r —4 .-+ Ln � .-•i �n � M �p 1--� .„-� lT .--i Ln M 1�. t c•'� N --+ 00 O � O IO 6R 6F) 6R 6A b9 6f> 69 bH 69 69 1-16R 69 69 6A 69 ID to . 6A O 1 O � O v� p., � o Cd Ln o fn w 41 �'N Q O w9 (-4j v�r�P9,P2. 4c cq �V A cnC . + cV M 4 Lr; -O i� 00 O\ O cV M d .--� �r1 .Q �D � 1 41-4 O� O N -41-4 cV M NN d BUTLER CONSTRUCTION COMPANY GENERAL CONTRACTORS 4807 GEORGIA AVENUEos 210 HARDEE LANE WEST PALM BEACH, FLORIDA 33405 ROCKLEDGE, FLORIDA 32955 PLEASE REPLY TO: PHONE: (321) 632-6234 ROCKLEDGE OFFICE FAX # (321) 632-6331 Cape Canaveral Public Works 10/7/07 RE: Change Order #3 revisions & Change Order #4 Attn: Walter Bandish, The revisions to change order #3 are being processed as discussed at the meeting on 10/5/07. There was discussion at this meeting to perform some of the change items as time and material changes. I have incorporated these items into the change order and have left the estimated time & material charges to complete the work. In the interest of getting this job restarted, I negotiated the remobilization costs with the sub- contractors and lowered the costs for all including the GC and settled for a lesser charge for the costs incurred by the work stoppages. The items on the change order in bold red have been revised as per our meeting. The following items needed to be added to Change Order #3. 1. A second remobilization for the site contractor. 2. A second remobilization for the general contractor. 3. Since the estimate for the changes was performed, we have had heavy rains. The condition of the grade work and footings for the slab has further deteriorated and will take more time to correct. As a result additions to the originally anticipated change amount will be required. Time & Material estimate is included. Change Order #4 for added costs for the additional electrical service line requirements attached. As per our conversation on Friday, October 7, 2007, we would require that the route of the service line and the sizing of the wire & conduit for this service be engineered by the city, and submitted in written format, for a change to be figured. It might be less costly at this point for the city to size & run the service line from the panel in the MCC room to the panel location at the new maintenance building. We have the 200 amp breaker and the step down transformer in our contract. Please let us know how you would like to proceed with this item. Finally, throughout the project we have performed work that was outside the contract and/or not shown on the drawings. We have made no efforts to negotiate for any extra work due to the several items that were not shown on the drawings, for example the boat ramp, gates at the boat ramp, extra surveys to move the building 5' as per building department, tree removal, and several others. My point being that any future deviations from the plans we will not be so willing to perform without some compensation by the city for the extra work. Please call with any questions or comments. Sincerely, John Butler Vice President Butler Construction Company, Inc. 0 O r ICJ (0 00 GO In h f� In oo r r O N O P tG ID O In . . . O O et M M. O 6 N. N. 4 !C 6 6 6 . O N. 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EA ER to .� ca - :3 (n �= >-.r- >, L L LL :)o Eo E E E E -00 a O m a N � EO � (O N CO N N N N C ..._ O C 3 O .« v U U N N C N 0 D C1 m C"p O N O N O m U N a o U w M O N C O O O d N oui N (U O 0 C (0 U O •3 U)m o vi 0 O CDN c () ui ` O 1.0 ON O CD C NW Ivo>3 L- m C N 0 0 0 0 O 'C7 C C C N O O N t0 J) CU d) 0 � O a U V m m EN U I CD m m CO CO . O O O O O O oaaaU)CO)in Q CL N Q m 0 a W W 0 � � OD to N 6469 N $ o E M C w E C m 7 m tl 0 pNp N U m C CL ori `o fAtll co3x= ~ O Cc O ~ � T m CL N �tMD �O +�� <nto o �CMv A Oh 0— i E9 vi N�pp' t9 CD � V: V a0 CD pt^D V LO a+ M M a� a+ L L a+ L jm w Cl) °''� Ci CY O U C c' U m Ol m .cx C—+ C CL E-0 w — O C N vo w a 8 3 � cm c af CL iP c :3 m _o m m_ m E > Y -4. v m -F, 8 m 3 a noo a 8 CL -14 N m C m � m NO N L —CL d w E�ponp a 7 to U �- co m m O 0 cc O a m N~ > 0 ;3 m V c p,� m a_ a p a r a m 0 moa E -j J � -1 O F- FROM : HICKS CONSTRUCTION CO INC FAX NO. : 1-321-453-3090 Oct. 05 2007 02:24PM P1 HICKS Construction Co., Inc. Butler Construction Company 210 Hardee Lane Rockledge, Florida 32955 Re: INVOICE Cape Canaveral Water Treatment Plant Labor and equipment to relocate pre-engineered steel structure. Equipment JCB 506C -HL extend boom forklift $41 00 Tillett Heavy Haul Pickup & delivery to Cape Canaveral Pick-up & delivery back to Vera Labor - August 29, 30, 2007 Robert Hicks 11 hours @ $40-00 $ 440.00 Willie wirnes 11 hours a $26.25 $ 289.75 Ronald Reed 11 hours @ $21.00 $ 231.00 Supervision - August 27, 2007 60 Joe Hicks 2 hours @ 30.00 — $1,987.25 15% overhead $ 298.09 10 % Profit $ 228.53 Amount Due $2,513.87 880 Cypress Stmt P 0 Box 5410Li Mania {stand, FwWa 1011 (3= 458-8170 Fax (821) 453.3090 3 F�- L O J2 0 O v �C m O W W � ) U C J W O 2-0 O C O) O > N W 0 � 3 a 3 T N � r y C 0 � O � W cc pj � Of 0 C O ca O W O E p c0 W m0 cc a E m C C W C 0 3 Y O N � N N W m L H Z0 0) t C +' o c W CL O1 t > _� N C E W C _m N C = 3 m CL d 3 E o> m p 0 E to m J 64 if) Cl) O L6 O I- 6& f9 Ll O t � m v _m Y C O (D m CL a c 0 w 1401). b CD C O O LL e1! 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O c0 y •— LN a a0 C6 �- 3 C N O Q m L A N CA C o dl m vm ow� oaZ FL- m ac- � U) U_ CX < w T Q m U ooc0000in I, -r th n O Vt co 39C7tfla0ttOrO 000rO19tO OONrr--M 7 E9 Ef) E9 69 69 6fi 6113, +- OITrOOON N ti m O n O v N U C:) r C) v M O I- M r r c = 6R 6A 69 6A 6fi ER E9 UU- LL U(n(n U W J J W J J W dr Co coOr r r M a) cn V! c rn c N m W C d U O ca j r m r r U- p L _ O J W O N taco O '' c O cU o�oo �o -L=jN EL M _ co W O to r0 U LL UO c 2 o oif O w. m CD Q- m U at O M c O M C . U N c ow LUa. a) n. otS g o ces }• o m:-.0 U O O ca O O L a 3 p o 0-0-0-0-0 0 J J J J Q(9 a. V! Meeting Type: Regular Meeting Date: 08-15-06 AGENDA Heading Considerations Item 7 No. I recommend approval. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSIDERATION: AWARD BID NO. 06-05, PUBLIC WORKS MAINTENANCE BUILDING DEPT/DIVISION: PUBLIC WORKS/WWTP Requested Action: City Council consider the award of Bid No. 06-05, Public Works Maintenance Building, to Butler Construction Company in the amount of $507,777 as recommended by the public works director. Summary Explanation & Background: See attached memo from the public works director. This project is 100% sewer impact fee eligible. I recommend approval. Exhibits Attached: Public Works Director's memo dated 08-01-06 City Managers Office Department PUBLIC WORKS/WWTP L' e-nt\kim ents\admin\council\meeting\2006\08-15-06\06-05.doc MEMORANDUM TO: Bennett C. Boucher City Manager FROM: Ed Gardulski Public Works Director DATE: August 1, 2006 SUBJECT: City Council Agenda Item for August 15, 2006 Bid Award 06-05 Public Works Maintenance Building The City of Cape Canaveral advertised for Public Works Maintenance Building BID no 06-05 and was published in the Orlando Sentinel and Florida Today on June 26,2006. In addition, the BID 06-05 was posted on the City of Cape Canaveral's Web Page. Twelve (12) firms purchased bid documents. A Pre -Bid meeting was held on July 7`h at 2:00 at the City Hall Annex. Bids were accepted until 2:00 on July 21st, 2006. On this date, the City received three (3) Bids. Bid opening was on July 21" 2006 at 2:15 at the City Hall Annex. The Public Works Director reviewed all of the BIDS from following firms: 1. Butler Construction, Rockledge, Florida $507,777.00 2. Mark Cook Builders, Inc., Leesburg, Florida $597,269.00 3. Canaveral Construction Co. Inc, Mims Florida $775,000.00 Butler Construction of Rockledge, Florida was the low bidder in the amount of $507,777. Butler Construction Bid package is complete and has satisfactorily provided the requirements. Brown & Caldwell reviewed the bid and found the Firm has the necessary resources to provide the City of Cape Canaveral professional services. Therefore, recommend Bid 06-05 to be awarded to Butler Construction in the amount of $507,777. Funds are budgeted with the Sewer Enterprise Fund in the amount of $300,000. This project is 100% impact fee eligible. Recommend Bid 06-05 to be awarded to Butler Construction and appropriation of the necessary funds. +Fay wo vatic vaf lavar ay rtvf lua REQUEST FOR PROPOSAL NO. 06-05 TITLE: Public Works Maintenance Bldg & Site Improvements DATE: 07-21-06 TIME: 2:15 PM PLACE: _City Hall Annex Staff Present: Ed Gardulski, Public Works Director, Florence Hall, PW Secretary Virginia Haas, Asst. Clerk PROPOSALS RECEIVED: COMPANY CITY & Bid Amount Butler Construction Co. 210 Hardee$507,777.00 Rockledge, A32955 Canaveral Constr. Co. Inc. P.O. Box 799 Mims, FL 32754 $775,000.00 Mark Cook Builders, Inc. 511 North Canal St. Leesburg, FL 34748 $597,269.00 SECTION 00300 M The City of Cape Canaveral 105 Polk Avenue Cape Canaveral, Florida 32920 v�6, < �^- /171J T%y f .1iL Date: July 21, 2006 The undersigned, as bidder, declares that we have received and examined the project manual entitled Construction of a Maintenance Building and Site Improvements and will contract with the Owner, on the form of agreement provided herewith, to do everything required for the fulfillment of the contract for the construction of a Maintenance Building and Site Improvements at the prices and on the terms and conditions herein contained. We agree that the contract documents include Parts A, B and C of this project manual as well as the referenced federal, state and local agency requirements. We agree that the following shall form a part of this bid: Bidding Schedule Bid Guaranty Bond Certification of Bidder's Experience and Qualifications Proposed Subcontractors Schedule of Manufacturers and Suppliers, Major Equipment and We acknowledge that addenda numbers �_ through c2,� have been received and have been examined as part of the project manual. Attached is a bid guaranty bond duly completed by a guaranty company authorized to carry on business in the State of Florida in the amount of at least ten (10) percent of the total amount of our bid, or alternatively, there is attached a certified or cashier's check payable to the Owner in the amount of at least ten (10) percent of the total amount of our bid. If our bid is accepted, we agree to sign the agreement without qualifications and to furnish the performance and payment bonds and the required evidences of insurance within 10 calendar days after receiving written notice of the award of the contract. 00300-1 City of Cape Canaveral - Water Reclamation Facility PAGen\Cape Canaveral\I29130 — Maintenance BuildingTroject Specifications\Bid Specs\00:00 7/12/2006 &,2),0--,6, %"va-&9 We further agree, if our bid is accepted and a contract for performance of the work is entered into with the Owner, to so plan work and to prosecute it with such diligence that the work shall be completed within the time stipulated. The bidder declares that the Contractor's license number and expiration date and representations made therein are made under penalty of perjury under the laws of the State of Florida. -PU+fec:11`�t� Name of Bidder CG Cmc, i l a Contractor's License No. raj 1 2c(�,,w Licens Expiration Date 1 4— Si ature of Bidder oc/ fir6_L ���r Title of Signatory Witness Address of Bidder Title of Witness State of Incorporation **END OF SECTION** 00300-2 City of Cape Canaveral - Water Reclamation Facility PAGen\Cape Canaverat\129130 — Maintenance Buildindpro}ect Specifications\Bid Specs\00300 7/12/2006 SECTION 00310 BIDDING SCHEDULE ITEM A: Item A includes the work associated with the demolition and disposal of existing facilities as described in the Contract Documents, comprising the items shown and/or speeded, the lump sum of: (�I�VQt"� i��CUScur_cl� 1l�rTU�' f'1Ur1C:�Y2_C� -- -'Dollars (in words) i) $ {' 9 ( (in numbers) 1 ITEM B: Item B includes the work associated with the Site Improvements including the stormwater management system, site utilities and roadway as described in the Contract Documents, comprising the items shown and/or specified, the lump sum of- P-" �Q �' /j / -" " _ L _ - t r.,.. i r _ . _ i •-*t - - i f ..' r i t _ . �,Al•Psrkl ; �JN ` (in words) $ r -� �2_7_ (in numbers) ITEM C: Item C includes the work associated with the construction of the building foundation as described in the Contract Documents, comprising the items shown and/or specified, the lump sum of: 5e.1i en f6/ 1-ko"o san t:.C, --__ __ --Dollars (in words) (in numbers) ITEM D: Item D includes the work associated with the construction of the new pre - manufactured Maintenance Building described in the Contract Documents, comprising the items shown and/or specified, the lump sum of - $ V7 �, (kY� CC (in (in numbers) 00310-1 City of Cape Canaveral - Water Reclamation Facility P:\Gen\Cape Canaveral\129130 — Maintenance BuildingTroject SpecificationslBid Specs\00310 6126/2006 ITEM E: Item E includes the work associated with completing the interior of the Maintenance Building including, but not limited to the electrical, plumbing, doors, windows,4M aiad-walls as described in the Contract Documents, comprising the items shown and/or specified, the lump sum of: Cy)f- i 4u kt recd F.L&44 G�4J Dollars (in words) $_ i 2q, von- (D c) (in numbers) ITEM F: Item F includes the Work associated with the sheeting, shoring, bracing and other excavation supports required by the Trench Safety Act, the lump sum of: Ci�c I-Lnd r aj --Dollars (in words) $ (j" • C -0 (in numbers) TOTAL CONTRACT PRICE (sum of Items A through F): 1J -P. t-Leirlret t S -&;en Tli(N!(�-vcv1 cy-,l imnr wj4.��n�;� (in words) $_5���r ���1.00 (in numbers) **END OF SECTION** 00310-2 City of Cape Canaveral - Water Reclamation Facility P:\Gen\Cape Canaveml\129130 — Maintenance Building\Project Specifications\Bid Specs\00310 6/26/2006 Meeting Type: Special Meeting Date: 11-08-07 AGENDA Heading Consideration Item 2 No. recommended Health First HMO Plan 25, with (36) employees has an annual cost of $191,031.48, a AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSIDERATION: GROUP HEALTH BENEFITS - ANNUAL RENEWAL DEPT/DIVISION: ADMINISTRATION/HUMAN RESOURCES Requested Action: City Council consider the renewal of group medical, dental, vision and life insurance coverage as recommended by the City Clerk/Human Resource and Risk Services Director. Summary Explanation & Background: See attached outline of costs and coverage. The existing Health First HMO Plan 24, with (36) employees has an annual cost of $208.824.72. The recommended Health First HMO Plan 25, with (36) employees has an annual cost of $191,031.48, a difference of $17,793.24. Employee(s) could stay with the HMO Plan 24 by paying the additional cost of $41.19 per month. I recommend the renewal as outlined in the attached memo. Exhibits Attached: City Clerk's memo; coverage information City Manage •' ice Department ADMINISTRATION/HUMAN RESOURCES ca to\tny oc is\admin\council\meeting\2007\11-08-07\health.doc 105 Polk Avenue, Cape Canaveral, FL 32920 P.O. Box 326 321-868-1220/1221 321-868-1248 Memo To: The Honorable Mayor Randels and City Council Members Frons Susan Stills, CMC, City Clerk/ HR and Risk Sere c: Bennett Boucher, City Manager Data November 1, 2007 Re: Health and Life Insurance Rate Renewal This year marks the City's first service year under Health First Health Plan 24. There were no expressed complaints with Customer Service, the Physicians' Network or the Prescription Drug Plan from our eligible participants or their family members. This coming year our employees will have the added benefit of a free Health Pro- Fitness membership. Current HFHP-Plan 24: $16,506.95 monthly; $198,083.40 annually. Renewal rate for HFHP-Plan 24: $17,402.46 monthly; $208,829.52 annually. Alternative HFHP-Plan 25: $15,919.29 monthly; $191,031.48 annually. We recommend Plan 25 at a lower rate than the Plan 24 renewal rate. This would result in an employee $5.00 out-of-pocket increase for Office Visits and a $15.00 out-of-pocket increase for Special Practice visits. Plan 25 would however retain the same 5 -tier Prescription Drug Plan as the current Plan 24. Becky Champion, HFHP Account Manager, informed us that an employee would be eligible to "buy -up" to Plan 24. The buy -up would cost that employee an additional $41.19 per month. Employees pay their own cost for dependent coverage. This year was also the City's first service year with CompBenefits for dental and vision coverage. The employee only premium rate for dental coverage was increased by $1.30 for at new rate of $24.80 for 41 eligible employees. The monthly rate for a spouse was increased by $1.36, the rate for children increased by $1.65, and the rate for a family increased by $3.46. Employees pay any increased cost for dependant coverage. The vision coverage remained at the same rate of $5.74. We recommend renewal with CompBenefits for dental and vision coverage. MetLife insurance would continue at a cost of $0.33 per thousand dollars of an employee's annual salary rate for life and accidental death coverage. We ask that the Council consider the rate comparison from Health First Health Plans. Our goal is to maintain quality health insurance coverage while monitoring the City's cost. Health First Comparison of Health Plans 2006 HF24 / 2007 HF24 / 2007 HF25 Inpofttswom plsoww tri omo mw $15 $25 $40 Cost ahs► provlkms $200/$400'* $200/day* $1,000/admission Deductible None None None Coinsurance None None 10% Alcohol/substance abuse adm. (detox and acute care only; 5 days max/CY) $200/day* $200/day* $1,000/admission Preventive care (Annual physicals, well-child visits, osteoporosis screenings, and annual screenings for breast, colorectal, cervical, prostate, and skin cancer) $0 $0 $0 Primary care physician (PCP) $15 $15 $20 Chiropractor (20 visits maximum per calendar year) $15 $15 $20 Podiatry $15 $15 $20 Women's health provider (except maternity) $15 $15 $20 Maternity services ($15 copay applies to first visit only) $0 $0 $0 All other specialists (including second opinions) $25 $25 $40 Routine lab and x-ray $0 $0 $0 Specialty imaging (CT, MRI, MRA, PET scans, and nuclear studies) $50/$75t $200/date of service $200/date of service Outpatient surgery facility $150/$200' $150 $250 Emergency room services $75/$100f $200 $300 Mental health services (20 visits maximum/year) $35 $35 $45 Alcohol/substance treatment (20 visits maximum/year) $35 $35 $45 Sterilization $50 $50 $50 Allergy shots $5 $5 $5 Inpofttswom plsoww tri omo mw $15 $25 $40 Inpatient admission $200/$400'* $200/day* $1,000/admission Acute rehabilitation stays $250/day $200/day* $1,000/admission Inpatient and partial mental health hospitalization (30 days max/CY) $200/day* $200/day* $1,000/admission Alcohol/substance abuse adm. (detox and acute care only; 5 days max/CY) $200/day* $200/day* $1,000/admission Diagnostic services (lab, x-ray, imaging) $30 $0 $0 0"W 9WVI (Sorne00oyk" ►ar nj Skilled nursing facility (120 days maximum per calendar year) $0 $0 $1,000/admission Durable medical equip. ($2,500 max/CY, except no limit for diabetic supplies) $0 $0 10% Home health care (60 visits maximum per calendar year) $0 $0 $40 Short-term rehab (physical, speech, and occupational therapy, cardiac rehab) $15 $25 $40 Hyperbaric oxygen therapy (per treatment) $50 $50 $50 Hospice (180 days maximum per calendar year) $0 $0 $1,000/admission Ambulance $0 $0 $150 Urgent care — in network $15 $15 $20 Urgent care — out of network $30 $40 $40 Mi1XAlls Out-of-pocket maximum — single/family $1,500/$3,000 $1,500/$3,000 $3,000/$6,000 Lifetime maximum Unlimited $5 million $5 million f Copays are for services rendered at a Health First facility/at a non -Health First facility * $1, 000 maximum per calendar year (10/2007) Note: This is a summary of benefits only. Consult Certificate of Coverage for details. City of Cape Canaveral Small Group Proposal Rates Effective 12/01/2006 HF24 Medical 2/7/15/35/70 Prescription Drug No Vision Coverage Health First Health Plans IN kiwi Assumptions Rates assume a total carrier replacement. • Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating, • Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined in your Renewal Notice. No. of Rating Tiers Employees Medical Rx Vision Total Monthly Premium Employee Only 40 $353.45 $59.22 $0.00 $412.67 $16,506.95 Employee + Spouse 0 759.93 127.32 0.00 $887.25 $0.00 Employee + Child(ren) 0 678.63 113.70 0.00 $792.33 $0.00 Family 0 1,060.36 177.66 0.00 $1,238.02 $0.00 40 TOTAL MONTHLY PREMIUM $16,506.95 Employee 16,506.95 Dependent 0.00 Assumptions Rates assume a total carrier replacement. • Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating, • Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined in your Renewal Notice. CITY OF CAPE CANAVERAL Small Group Renewal Rates Effective 12/01/2007 HF24 Medical 2/7/15/35/70 Prescription Drug No Vision Coverage Health First 113962 Health Plans Current Plan 37 TOTAL MONTHLY PREMIUM Employee Dependent Assumptions Rates assume a total carrier replacement. Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating. $18,330.17 17,885.45 444,72 Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined in your Renewal Notice. No. of Rating Tiers Employees Medical Rx Vision Total Monthly Premium Employee Only 36 $413.29 $70.10 $0,00 $483.39 $17,402.06 Employee + Spouse 0 888.57 150.72 0.00 $1,039.29 $0.00 Employee + Child(ren) 1 793.52 134.59 0,00 $928.11 $928.11 Family 0 1,239.87 210.30 0.00 $1,450.17 $0.00 37 TOTAL MONTHLY PREMIUM Employee Dependent Assumptions Rates assume a total carrier replacement. Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating. $18,330.17 17,885.45 444,72 Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined in your Renewal Notice. CITY OF CAPE CANAVERAL Small Group Renewal Rates Effective 12/01/2007 HF25 Medical 2/7/15/35/70 Prescription Drug No Vision Coverage Health First 113962 Health Plans Alternate Plan Assumptions • Rates assume a total carrier replacement. • Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating, • Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined In your Renewal Notice. No, of Rating Tiers Employees Medical Rx Vision Total Monthly Premium Employee Only 36 $372.10 $70.10 $0.00 $442.20 $15,919.29 Employee + Spouse 0 800,02 150.72 0,00 $950.74 $0.00 Employee + Child(ren) 1 714.43 134.59 0.00 $849.03 $849.03 Family 0 1,116.30 210.30 0.00 $1,326.61 $0.00 37 ( TOTAL MONTHLY PREMIUM $16,768.32 Employee 16,361.50 Dependent 406,83 Assumptions • Rates assume a total carrier replacement. • Employer must contribute at least 50% of the single premium and have 75% or more of eligible employees participating, • Employer must continue to satisfy all eligibility requirements as evidenced by complete submission of required documentation outlined In your Renewal Notice. benefits September 27, 2007 City of Cape Canaveral-- Group #CD0051 Attn: Andrea Bowers PO Box 326 Cape Canaveral, FL 32920 Dear Group Benefits Administrator: Thank you for allowing CompBenefits the opportunity to provide our dental plan as part of your employee benefits package. It is our pleasure to provide you with the renewal of your dental plan effective December 1, 2007. Our goal is to ensure that you experience the highest quality service and benefits. Your renewal rates for the next benefit period are as follows: Name of In -force Plans: EP710 w/ortho Renewal Date and Rate Guarantee Period: 12/1/07 - 11/30/08 Employee Only Employee + Spouse Employee + Child(ren) Family Current Monthly Rates $23.50 $48.20 $53.65 $86.48 Renewal Monthly Rates $24.80 $50.86 $56.60 $91.24 We offer an open enrollment period each year for the annual renewal of the plan providing an opportunity for employees to enroll in the plan and/or make changes. The open enrollment period is 30 days beginning 45 days prior to the renewal date and ending 15 days before the renewal date. Please keep in mind that it is necessary to have new applications and changes in our home office 15 days prior to the renewal date to ensure coverage takes effect accordingly. We will be happy to assist you in preparation of the open enrollment process and with enrollment materials needed. You may contact our office at (850) 668-3382. Supplies may also be ordered from our web site at www.compbenefits.com. Please feel free to contact either our office or your agent should you have any questions. We appreciate your business. Sincerely, Al Davis, Account Manager CompBenefits 5775 Blue Lagoon Drive, Suite 400, Miami, FL 33126 877-647-3678 • www.compbenefits.com Meeting Type: Special Meeting Date: 11-08-07 AGENDA Heading Consideration Item 3 No. City Mana •' ff AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSIDERATION: ANNUAL CITY MANAGER EVALUATION DEPT/DIVISION: ADMINISTRATION Requested Action: City Council conduct an annual evaluation of the city manager. Summary Explanation & Background: Please advise. Exhibits Attached: Memo and Evaluation form City Mana •' ff Department ADMINISTRATION cape m\my is\admin\council\meeting\2007\11-08-07\evaluation.doc s CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher City Manager - Name Organizational Management 9-16-07 Evaluation Due Date 1. Plans and organizes work that implements the policies of the City Council 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations Comments: Z40tuw Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 1�r 2. Administers the adopted budget within approved revenues and expenditures. City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of staff, materials, and machinery/equipment. 4. Prepares reports for Council that comprise the most up-to-date data available concer ing expenditures and revenue. Comments: a�.tJ S -fa -c- ZT7_1 Planning 1. Establishes a process of planning in anticipation of future needs and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of its Departments. ON K w l'066. -&O 4-t' 3. Achieves goals/objectives, which are the direct responsibility of the City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. Comments:fi6u Staffing 1. Recruits and retains qualified Department Heads. 2. Initiates corrective action to improve employee job performance, when needed. 3. Effectively manages personnel issues including employee insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. PA City Manager Evaluation Comments: 14 70 Supervision 1. Encourages Department Heads to make decisions within their own' jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City [ employees. Comments: Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. Comments: 'Z,zLi' _�lll� fig t/ 7�erc-1 -�� lw� /C-7 I 3 na �� City Manager Evaluation Reporting 1. Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. 3. Reports are generally produced through own initiative, as well a when requested by Council. n / 4-1 Comments: V Ald k4xZa_ /VC -4 SZe, IZ— /007-�- Citizen and Intergovernmental Relations 1. Handles citizens' complaints and questions in a professional and prompt manner. 2. Willingness to meet with members of the community and discuss issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open communications with other municipalities in areas that may affect or relate to the City. Comments: Professional/Personal Characteristics 1. Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. ar 4 City Manager Evaluation 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic groups/organizations. F� il, " 4A(- V im , Council Observations 1. During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? �y Comments: 4i��u U- i /-4 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments: W Q _6'C- 3. Two things that the ®Manager does now that I would most like him to continue: a. City Manager Evaluation A 4. Two things that the Manager does now that I would /most like him to discontinue: a. 4u b. 5. Two things that the Manager does not do now that I would most like him to do: a. do-xl tiL rel Name and Title wf�, ing Evaluation 6 /11,7-1,07 Date CITY OF CAPE CANAVERAL CITY MANAGER EVALUATION Rate each item on the evaluation sheet based on the following scale: (1) poor, (2) fair, (3) good, (4) very good, (5) excellent (Note: If unable to rate a particular item, place an "N/O" which indicates that the particular item/issue has not been observed by the rater.) Bennett Boucher City Manager - Name Organizational Management 9-16-07 Evaluation Due Date 1. Plans and organizes work that implements the policies of the City Council 2. Initiates/maintains effective professional relationships with Department Heads. Demonstrates knowledge/understanding of Departmental operations Comments: 0 Bennett consistently demonstrates effective organizational skills. Fiscal Management 1. Plans and organizes the preparation of an annual budget with documentation, etc. that conforms to guidelines adopted by the Council. 5 2. Administers the adopted budget within approved revenues and expenditures. City Manager Evaluation 3. Plans, organizes and supervises the most economic utilization of 0 staff, materials, and machinery/equipment. 4. Prepares reports for Council that comprise the most up-to-date data available concerning expenditures and revenue. 3❑ Comments: Budget preparations, especially in this budget year with the potential changes by the State were submitted timely, however it would be beneficial to see all the account fund figures on one spread sheet. Planning Establishes a process of planning in anticipation of future needs and problems. 2. Participates in the establishment of reasonable goals/objectives for the City and each of its Departments. 3. Achieves goals/objectives, which are the direct responsibility of the 47 City Manager in a timely and professional manner. 4. Assists and coordinates with the City Council and staff in the implementation of all city goals/objectives. Comments: Efficiently sets goals for various departments to work towards along with the objectives of Council. Staffing Recruits and retains qualified Department Heads. 2. Initiates corrective action to improve employee job performance,3❑ when needed. 3. Effectively manages personnel issues including employee30 insurance, fringe benefits, promotions, pensions, performance evaluations and union negotiations. 2 City Manager Evaluation Comments: Staff is highly qualified, but lately many items are being missed, or information not passed on to Council. The oversight of the departments needs a little more attention. Supervision Encourages Department Heads to make decisions within their own 03 jurisdictions without City Manager approval, yet maintains appropriate control of administrative operations. 2. Instills confidence and initiative in subordinates and emphasize 47 support rather than restrictive controls for their programs. 3. Has developed an open professional relationship with all City employees. Comments: See comments under staffing. Relations with Council 1. Responds to requests for information or assistance by the Council and/or by individual Council Members. 2. Adequately informs the Council of current issues. 3. Accepts and responds to constructive criticism and advice. 75 4. Carries out the directives of the Council as a whole, rather than those of any individual Council Member. 5. Assumes responsibility for staff performance. FU Comments: Would be great to see daily reports sent to all Council so that everyone is aware of activities rather than only when status phone calls are made. City Manager Evaluation Reporting Provides the Council with reports concerning matters of importance to the City. 2. Reports are accurate and comprehensive. 47 3. Reports are generally produced through own initiative, as well as when requested by Council. Comments: Reports are accurate and comprehensive, some take a bit longer to generate (ie. Library meeting room request to County), but this may be due to other priorities, maybe generating a list of not only action items, but a priority listing included with it. Citizen and Intergovernmental Relations Handles citizens' complaints and questions in a professional and3❑ prompt manner. 2. Willingness to meet with members of the community and discuss 47 issues of concern; initiates follow-up as appropriate 3. Cooperates with neighboring communities and maintains open3❑ communications with other municipalities in areas that may affect or relate to the City. Comments: Again, priorities might play a role in not being able to get back to all citizens in a prompt manner, some handled faster than others. Would like to see better relations with the Port, relations with nearby Cities appear to be very good. Professional/Personal Characteristics City Manager Evaluation Invests sufficient effort and time in being diligent and thorough in the performance of job responsibilities. 2. Demonstrates willingness to attend seminars/conferences to be 30 kept informed of new legislation, methods and techniques. 3. Demonstrates professional personal appearance. 4. Professional presence - Adequately represents the City with other units of government, professional associations and civic ❑ groups/organizations. 4 Comments: Many other Cities speak well of Bennett's leadership, he represents the City well at the County level, not aware of any conferences other than the LOC that are attended. Council Observations During the coming year, in what can the City Manager take the greatest pride? What do you observe are his strongest points and finest accomplishments this year? Comments: Being able to keep the level of service while being able to slightly reduce the millage rate to the City residents. 2. What areas do you observe most need improvement? Why? Do you have any constructive, positive ideas as to how the city Manager can improve these areas? Comments: Continue and increase the daily reports to all Council through a single e- mail so everyone "hears" the same items in a timely manner. City Manager Evaluation 3. Two things that the Manager does now that I would most like him to continue: a. Being a strong fiscal manager b. Continue to look at the future of our City and ways to ensure it maintains it's residential character. 4. Two things that the Manager does now that I would most like him to discontinue: a. b. 5. Two things that the Manager does not do now that I would most like him to do: a. b. Name and Title of Person Performing Evaluation Date