HomeMy WebLinkAboutPacket 08-19-2008 Regular/CancelledCALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS:
amity of Cape Canaveral
1NCIL REGULAR MEETING
:ITY HALL ANNEX
;nue, Cape Canaveral, Florida
TUESDAY
August 19, 2008
7:00 PM
AGENDA
Cape Canaveral, Images of America; by Author Ray Osborne.
Community Redevelopment Agency; Laura Canady, Community Development Director,
City of Satellite Beach.
BOARD INTERVIEW:
Ralph S. Lotspeich, Jr.; Prospective Applicant, Code Enforcement Board.
REPORTS:
City Manager
Staff
City Council
AUDIENCE TO BE HEARD:
Comments to be heard on items that do not appear on the agenda of this meeting.
Citizens will limit their comments to five (5) minutes. The City Council will not take
any action under the "Audience To Be Heard" section of the agenda. The Council may
schedule such items as regular agenda items and act upon them in the future.
105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 • SUNCOM: 982-1220 • FAX: (321) 868-1248
www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com
ttY of Cape Canaveral, Florida
City Council Regular Meeting Agenda
August 19, 2008
Page 2 of 2
CONSENT AGENDA:
City Council Regular Meeting Minutes of July 15, 2008.
2. Resolution No. 2008-18; Reappointing Regular Members to the Planning and
Zoning Board. (D. Dunn and H. Pearson)
CONSIDERATIONS:
3. Motion to Approve: School Resource Officer Agreement with the City of Cocoa
Beach.
4. Motion to Approve: Quarterly Treasurer's Report and Budget Transfers for the
Quarter Ending June 30, 2008.
ADJOURNMENT:
Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides
to appeal any decision made by the City Council with respect to any matter considered at this meeting, that
person will need a record of the proceedings, and for such purpose that person may need to ensure that a
verbatim record of the proceedings is made, which recons includes the testimony and evidence upon which
the appeal is to be based. This notice does not constitute consent by the City for the introduction or
admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or
appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of
these proceedings should contact the City Cleric's office (868-1221) 48 hours in advance of the meeting.
Meeting Type: Regular
Meeting Date: 08-19-08
AGENDA
Heading
Presentation
Item
N/A
No.
N/A
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: PRESENTATION: CAPE CANAVERAL; IMAGES OF AMERICA, BY AUTHOR
RAY OSBORNE
DEPT/DIVISION: LEGISLATIVE
Requested Action:
Ray Osborne, author of Cape Canaveral; Images of America, will make a presentation about his newly
published book.
Summary Explanation & Background:
N/A
Exhibits Attached:
N/A
City Manage ' Office
Department LEGISLATIVE
c im\ d is\admin\council\meeting\2008\08-19-08\osborne.doc
Meeting Type: Regular
Meeting Date: 08-19-08
AGENDA
Heading
Presentation
Item
N/A
No.
N/A
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: PRESENTATION: COMMUNITY REDEVELOPMENT AGENCY: LAURA
CANADY, COMMUNITY DEVELOPMENT DIRECTOR, CITY OF SATELLITE
BEACH
DEPT/DIVISION: COMMUNITY DEVELOPMENT DEPARTMENT
Requested Action:
City Council review and comment on the Community Redevelopment Agency presentation by Laura Canady,
Community Development Director, City of Satellite Beach
Summary Explanation & Background:
N/A
Exhibits Attached:
N/A
City Mana ffce
Department COMMUNITY DEVELOPMENT
DEPARTMENT
Ca nt\ki \my uments\admin\council\meeting\2008\08-19-08\cdd.doc
JUN U�'.' � � � CITY OF CAPE CANAVERAL 60Q 3C� T �
APPLICATION FOR OINTMENT TO CITY ADVISORY BOARD OR COMMITTEE
ant to Section 2171, Cape Canaveral Code
City Code requires prospective -and existing board members to fill out an application. City Code
also prohibits a person from serving on a City Board or Committee if that person has been
convicted of a felony, unless their civil rights have been restored.
Please complete the following in the space provided:
A. GENERAL __'N I ;
1. Applicant Name:
2. Home Address:
3. Home Telephone:
4. Occupation: EI(, /2 �l�e "`�/�orf/— Zc'` �L Z --fl 'e_ _ A1A_'W
5. Business Telephone: 1
6. Business Address: A' B --k .2,!L9J l 6
f ,ffT e _?
S
11�
«,4 ( 'yvi21 # Z/ j 6 C C
B.
ELIGIBILITY I
The information provided in this section is for purposes of determining whether you are eligible
to serve
on a City advisory board or committee.
1.
Are you duly registered to vote in Brevard County?
ml (N)
2.
Have you been a resident of the City of Cape
Canaveral for 12 months or longer?
(Y) (N)
3a.
Have you ever been convicted or found guilty, regardless
of adjudication, of a felony in any jurisdiction? Any plea
of nolo contendere (no contest) shall be considered a
conviction for purposes of this question.
(Y) (N)
3b.
If yes to 3a, have your civil rights been restored?
(Y) (N)
4a.
Do you presently serve on any other City of Cape
Canaveral advisory board or committee?
(Y) (N)
4b.
If yes to 4a, please list each:
EcE v�
JUN 3 0 2008
e
5. City ordinance requires that all persons applying for a
City advisory board or committee must voluntarily consent
to a standard criminal background check before being
appointed to a board or committee. Do you voluntarily initials
consent to having a standard background check
performed on you by the City of Cape Canaveral? (Y) _ (N)
6a. Are you related to a City of Cape Canaveral Council
member by blood, adoption or marriage? (Y) (N)—X
5b. If yes to 6a, please provide name(s) of person(s) and relationship to you:
C. INTERESTSIEXPERIENCE
1. Briefly state your interest in serving on a City advisory board or committee; J
OW A v /7 d- M tloa/ ,1 Z- o-
g4_,�' !!Lr��v;iZA L
2. Brief{ state any prior experiences in serving on any governmental board or committee.
i dF ,+�c�'��'��.5� G����'.✓r� tai (���Zr�S r C�s�.rc/it��'�S`
r�4iz 2 � `�NA�ZS
3. Please list any specialized skills and training (e.g., architect, engineer, general
contractor, etc.) that you feel help to qualify you for membership on the desired board or
committee: / _
t r�`Gl,✓t�i_� /Z / MNI)
4. In numerical sequence (1 = most interested), please rank which advisory board or
committee on which you wish to serve:
a. Beautification Board
b. Board of Adjustment*
C. Business and Cultural Development Board
d. Code Enforcement Board*
e. Community Appearance Board*
f. Construction Board of Adjustment and Appeals*
g. Library Board
h. Planning and Zoning Board*
I. Recreation Board
j. Other:
*Members of these boards are required to complete and file with the Supervisor of Elections a
Financial Disclosure Form upon appointment to said board and prior to July 1 of each year
following the initial appointment while sti11 a member of said board.
D. STATE REPORTING REQUIREMENTS.
Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary
of State disclosing race, gender and physical disabilities of board and committee members.
Please check the appropriate boxes:
RACE
GENDER
African-American
Male
Asian -American
Female
Hispanic -American
Not Known
Native American
Caucasian
DISABILITY
Not Known
Physically disabled
YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF
PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO
THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE
RIGHT TO RELY ON THAT INFORMATION.
YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC
OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA
"SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO
YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF
APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS.
PLEASE NOTE:
• Initial appointment to any City board is subject to City Council approval following a brief
interview before the City Council at a regularly scheduled meeting.
• Your application will remain effective for one year from the date of completion.
• If you should have any questions regarding the completion of this application, please
contact the City Clerk's Office at (321) 868-1221.
Signature: 'dT '///
Date: t/ �/`i✓`L CJ
Please return to: City of Cape Canaveral
Office of the City Clerk
105 Polk Avenue
Cape Canaveral, Florida 32920
CITY COUNCIL REGULAR MEETING
CITY HALL ANNEX
111 Polk Avenue, Cape Canaveral, Florida
TUESDAY
July 15, 2008
7:00 PM
MINUTES
CALL TO ORDER:
ROLL CALL:
Council Members Present:
Mayor Pro Tem Bob Hoog
Council Member Leo Nicholas
Council Member Buzz Petsos
Mayor Rocky Randels
Council Member Shannon Roberts
Others Present:
City Manager
Bennett Boucher
City Attorney
Anthony Garganese
City Clerk
Susan Stills
Building Official
Todd Morley
Recreation Director
Robert Lefever
Public Works Director
Walter Bandish
Planning and Development
Director
David Barry Brown
PRESENTATION:
Phil Laurien, Executive Director, of the East Central Regional Florida
Planning Council.
Mr. Laurien provided a presentation using the City of Tavares as a model city for
redevelopment planning. Mr. Laurien reviewed the challenges and the evolution
of the City of Tavares' redevelopment in a waterfront area. Following the
presentation, Mr. Nicholas pointed out that the City of Cape Canaveral was not in
the same position as the City of Tavares. He stated his impression of what was
done in Tavares as a more regional approach to redevelopment which included
adjacent communities.
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 2 of 8
Mr. Bruce Collins, Canaveral resident, informed that Mt. Dora, Tavares, and
Eustis were all part of what was known as "The Golden Triangle." Ms. Roberts
pointed out that Mr. Ray Osborne had collected much of Cape Canaveral's
heritage as well as the history of the Space Program. Ms. Roberts also referred
to the anticipated events that the Recreation Director was planning for inclusion
in the redevelopment effort.
Mr. Petsos thanked Mr. Laurien for his presentation, but noted that the City was
predominately residential on its ocean and the river borders. Mr. Petsos
appreciated Mr. Laurien's comments, however, of a vision for the City in its
entirety. Mr. Petsos posed the question of the length of time to establish a
Community Redevelopment Agency and the amount of available funding for
redevelopment.
A resident voiced the need for the City, its residents and the Council to work
cooperatively toward redevelopment. She pointed out how the Sea Oats project
transformed the aesthetic of the beach. She stated that the City was not a way -
station, but a destination. Mayor Pro Tem Hoog expressed his favor with
redeveloping Cape Canaveral for shops, restaurants and updating the residential
communities.
Ms. Roberts mentioned that Mr. Laurien brought out that building height was not
the predominate issue; however, the City did need to collectively gain a viewpoint
of its desired outcome. Mr. Petsos agreed that height was not the only issue and
for all to consider the City's planning from a comprehensive planning standpoint.
Ms. Joyce Hamilton asked how Mr. Laurien planned to educate the community.
Mr. Laurien explained that he would establish a base line of information about the
community and how collective sharing of information would bring about a
participatory consensus. Mr. Laurien explained further how identifying the
evolving neighborhoods for redevelopment would be the first barrier breaker.
He stated how the Visual Preference Survey for the City of Tavares helped the
residents to agree on what type of architecture they desired in areas identified for
redevelopment.
Mr. Laurien concluded by informing how the Regional Planning Committee
helped twelve communities change their outlook toward what they had initially
planned, and he reminded that the purpose of planning should result in
satisfaction while working towards community redevelopment. On a final note,
the audience expressed their support for redevelopment for Cape Canaveral.
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 3 of 8
REPORTS:
City Manager
• Mr. Boucher reported that the model Space Shuttle was in final
production. He asked where the Council desired to place it. Council
Members requested to place the shuttle back in front of City Hall on the
State Road A1A side of the building.
• Mr. Boucher requested for Council Members to turn in their Application
Forms to serve on any one or more of the Florida League of Cities
committees.
• Mr. Boucher announced the next City Council Budget Meeting on
Wednesday, July 16th at 5:30 P.M. Mr. Petsos informed that he would
arrive late for that meeting.
STAFF
Mr. Morley informed that he reviewed the Resort Dwelling properties
with the Fire Chief. He would make a formal report at the Thursday,
August 7th City Council Regular Meeting.
CITY COUNCIL
Council Members Roberts
• Ms. Roberts requested a date for the Council and the audience to hear a
presentation by Mr. Ray Osborne on his new book whose subject was
Cape Canaveral. Mr. Boucher stated that he would like to schedule Mr.
Osborne for a Council Meeting in which there were no other
Presentations. Mr. Boucher reminded that he also planned to invite Ms.
Laura Canady, Satellite Beach Planning Director, to a future City Council
meeting.
• Ms. Roberts inquired about the conceptual review process. She
emphasized the need for clarity in the process with perhaps an Ordinance
modification. Mr. Boucher replied that Mr. Brown was tasked with
developing conceptual review policy.
• Ms. Roberts inquired about the status of developing the Green Cities
Initiative checklist. Mr. Bandish stated that he was following up on this
issue.
Ms. Roberts inquired about the completion of the Goals and Objectives
Meeting Minutes. Mr. Boucher replied that he was reviewing a draft set
of those Minutes.
Ms. Roberts also inquired about the unfunded mandate letter to Senator
Haridopolos. Mr. Boucher replied that the letter was in progress and its
completion was based on the amount of supporting documents he needed
to review.
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 4 of 8
• Ms. Roberts inquired about the Gutter/Curb Program on State Road AllA
and requested that this could become a priority initiative for the Brevard
Metropolitan Planning Organization.
• Ms. Roberts pointed out the need for an updated definition of the roles
and responsibilities of the City's Boards. Ms. Roberts suggested that
the Board Chairs meet to exchange information related to their interrelated
projects and discussion matters. Ms. Roberts also suggested that
reappointed Board Members return to the City Council to restate their
goals and intentions as members of their respective Boards. Attorney
Garganese explained how the Boards were unified under the Land
Planning Code. He stated that Boards which were recommending bodies
were subject to change at the Council's prerogative. After a brief
discussion, the City Manager stated that he would obtain Ms. Roberts'
information and schedule a meeting to redefine the roles and
responsibilities existing Boards.
Council Member Nicholas
• Mr. Nicholas requested an updated list of the Discussion Items that
Council has brought out in previous meeting. The City Manager would
provide that information.
Council Member Petsos
Mr. Petsos inquired about funding for the bus shelters. Mr. Boucher
replied that Mr. Ratliff had not yet heard back from Space Coast Area
Transit.
Mr. Petsos referred to an E-mail referencing the impact of street lighting
on State Road AIA to the sea turtles. City Manager made note to
research the validity of this issue.
Mr. Petsos requested that the City's Planning and Development Director
provide research from the Winter Springs Redevelopment Plan.
Mayor Pro Tem Hoog
• Mayor Pro Tem Hoog reported that Mr. Scott Dudley, Florida League of
Cities, Senior Legislative Advocate spoke at the Space Coast League
of Cities dinner meeting. Mayor Pro Tem Hoog reported on discussion of
a Home Rule Resolution.
• Mayor Pro Tem Hoog requested again to see action taken on the streets
lights on Thurm Blvd.
Mayor Randels
• Mayor Randels reported that Space Coast Area Transit had obtained
$350,000 for the new Cocoa Beach Recreational facilities bus route.
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 5 of 8
• Mayor Randels made note of the distributed 2008 General Election
Schedule from the City Clerk's Office, especially for those involved in this
year's election process.
• Mayor Randels related that the Florida Legislature reduced the Florida
Department of Transportation Budget by $1.3 billion.
• Mayor Randels reported on the new Florida League of Cities Sister City
Book noting that Cape Canaveral has four Sister cities: Guidonia
Montecelio, Italy; Ithaca, Greece; Kloten, Switzerland; and Sagres,
Portugal.
• Mayor Randels reported that there were six Life Saver Bracelets
available for public use. Mr. Nicholas suggested inquiring with the
Condominium Associations toward their use. Mr. Petsos suggested that
the Canaveral Precinct also make inquiries with Agencies that could use
the Bracelets.
• Mayor Randels reported on the new Bicycle Parking Shelter at Cape
View Elementary School.
• Mayor Randels reported that he was asked to give a presentation to St.
John's River Water Management District related to the reclaimed water
use reduction.
• Mayor Randels noted that he planned to discontinue some of his
volunteer work with the following agencies and was willing to offer this
opportunity to any other interested Council Member: the Girl Scouts Citrus
Council, Small Business Development Center and the National League of
Cities.
AUDIENCE TO BE HEARD:
• Ms. Joyce Hamilton announced that on Saturday, August 2nd from 10 A.M.
to 2 P.M., the Recreation Department will hold a Kids Awareness Day.
The event included a backpack distributed and filled with school supplies,
a bicycle rodeo, and the Kiwanis Club would serve hot dogs and soft
drinks.
CONSENT AGENDA:
1. City Council Regular Meeting Minutes of July 1, 2008.
Mayor Randels acknowledged the corrections to the Meeting Minutes from Ms.
Roberts.
A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog
to Approve the City Council Meeting Minutes as Amended. The vote on the
motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr.
Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For.
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 6 of 8
CONSIDERDATIONS:
2. Motion to Approve: Sewer Line Relocation at the Intersection of
Central Blvd. and N. Atlantic Avenue.
Ms. Roberts asked if any of the vendors that submitted Bids were from Cape
Canaveral. Mr. Bandish replied that there was no City business that could
perform this type of utility work. Mr. Bandish informed that Brevard County
refused to pay for any part of the relocation work. Ms. Roberts stated that the
City should seek assistance from the County toward the funding. Ms. Roberts
requested a schedule for the Relocation work from the Public Works Director.
Mr. Bandish reminded that the project was subject to the weather; however, he
would provide any information related to the project.
A motion was made by Mr. Petsos and seconded by Mr. Nicholas to
Approve the Sewer Line Relocation at the Intersection of Central Blvd. and
N. Atlantic Avenue. The vote on the motion carried 5-0 with voting as
follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For;
Mayor Randels, For and Ms. Roberts, For.
3. Motion to Approve: Bid Award for Bid No. 08-03, City Oral History
Project.
Mr. Boucher reported on the three Bid Submittals and their proposed costs. Mr.
Boucher introduced Mr. David Stanley of DaNid Productions as his
recommendation to provide the Oral History video. Mr. Stanley explained that he
planned to have Mr. Bill Larsen, a well-known commentator, conduct the
interviews. Mr. Stanley had developed the video for the City of Satellite Beach
which was a series of interviews threaded into a storyline.
Discussion brought out that the Satellite Beach video captured oral histories
while the City of Cocoa Beach was a written history. Mr. Nicholas emphasized
the need to gain these interviews before the loss of any other prominent Cape
Canaveral citizens. Mr. Petsos stated that he desired to have the video
specifically capture Cape Canaveral. Mr. Stanley stated that he focused on
research prior to any drafts, and he planned to conduct review steps before the
final production.
Ms. Roberts brought out that courtesy copies of videos were provided to those
who participated in the Kennedy Space Center [KSC] Oral History interviews and
she hoped that the City would do the same for its interviewees. Ms. Roberts
referred to Mr. Stanley's pricing stating that, at the high end, Mr. Stanley's
production cost was estimated at $21,000. Mr. Boucher informed that the
number of contributing interviews was essential to the pricing. Mr. Stanley
explained that the contributing interview times varied. Ms. Roberts brought out
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 7 of 8
how as the project unfolds, cost could increase. Mr. Boucher specified that the
number of interviews would need to fit within a 90 -minute timeframe.
Ms. Roberts brought out that there were two separate Oral History products: 1) a
video history of how the City evolved, and 2) how these individuals came to live
in Cape Canaveral. Mr. Petsos asked who would own the originals. Mr. Stanley
clarified that the master video belonged to the City. Mr. Ray Osborne informed
about his book, "Images of America," Cape Canaveral. Mr. Osborne stated that
when he drafted his Proposal, he planned to use serial footage along with the
interviews and to obtain a unique song for the City by composer, Chris Kall. Mr.
Osborne saw the project as a collective process. Mr. Osborne concluded that he
could also seek an interview with former Mayor John Porter whose administration
carried an optimistic mood of City volunteerism.
Mr. Boucher asked Mr. Osborne if he ever actually produced a video. Mr.
Osborne clarified that he had shot video clips. Mr. Petsos questioned Mr.
Thomas Funk's purpose. Mr. Osborne explained the Mr. Funk was a high-school
teacher who could assist with a proposed, archeological dig, as outlined in his
proposal, with the property owner's permission.
Mr. Boucher stated that when he reviewed the Oral History Proposals he sought
those firms which had the technical and professional experience. Mr. Stanley
stated that the City of Satellite Beach did not seek a cost proposal; therefore, he
included an hourly rate in order to address any unforeseen cost that Cape
Canaveral may encounter. Mr. Stanley explained that the City of Satellite
Beach's project increased significantly based on some additional factors such as
a premiere which included projector, screen, and other video amenities. Ms.
Laura Foley, a resident, advised that the Council come to technical decisions
early in the process in order to determine a cost. She recommended that the
Council narrow the scope of their interviewees.
A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog
to extend the Meeting Until 10:15 P.M. The vote on the motion carried 5-0
with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr.
Petsos, For; Mayor Randels, For and Ms. Roberts, For.
Ms. Roberts asked if Mr. Osborne could provide consultation to the awarded
project; however, it was advised that this was not feasible. Ms. Roberts clarified
that Mr. Stanley had the technical experience in video production; however, Mr.
Osborne had the historical perspective of the City.
Mr. Boucher emphasized how the City Council could control the number of
interviews and thereby control the cost. Mr. John Johanson stated that the
Council needed to identify who they desired to interview. Ms. Valerie Tenson,
Da/Vid Productions scriptwriter, explained the evolving script writing process and
City of Cape Canaveral, Florida
City Council Regular Meeting
July 15, 2008
Page 8 of 8
she stated that an upfront script was more costly than an evolving script.
However, Mr. Chuck Briggs pointed that the Council was attempting to vote on a
cost without a company to perform the job.
A motion was made by Mr. Nicholas and seconded by Mr. Petsos to Award
Bid No. 08-03 to David Stanley, of Da/Vid Productions, Inc. The vote on the
motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, Against;
Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts,
For.
ADJOURNMENT:
There being no further business, the Chair adjourned the meeting at 10:15 P.M.
Rocky Randels, MAYOR
Susan Stills, CMC, City Clerk
Meeting Type: Regular
Meeting Date: 08-19-08
AGENDA
Heading
Consent
Item
2
No.
Resolution No. 2008-18
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: RESOLUTION NO. 2008-18 REAPPOINTING REGULAR MEMBERS TO THE
PLANNING AND ZONING BOARD
DEPT/DIVISION: LEGISLATIVE
Requested Action:
City Council consider the adoption of Resolution No. 2008-18, reappointing Donald Dunn and Harry Pearson as
regular members of the Planning and Zoning Board.
Summary Explanation & Background:
Terms will expire 09-15-2011.
Exhibits Attached:
Resolution No. 2008-18
City Manages' f e- �.'
Department LEGISLATIVE
C t\ im\m uments\admin\council\meeting\2008\08-19-08\2008-18.doc
RESOLUTION NO. 2008-18
A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY,
FLORIDA; REAPPOINTING REGULAR MEMBERS TO THE PLANNING AND
ZONING BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by City Code
Section 58-26 has created a Board known as the Planning and Zoning Board; and
WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to
re -appoint Regular Members to said Board.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral,
Florida, as follows:
SECTION 1. Donald Dunn and Harry Pearson are hereby re -appointed as Regular Members of
the Planning and Zoning Board of the City of Cape Canaveral, Florida, with terms to expire on
September 15, 2011.
SECTION 2. This Resolution shall take effect immediately upon its adoption.
ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day
of _ 2008.
Rocky Randels, MAYOR
ATTEST: FOR AGAINST
Bob Hoog
Leo Nicholas
Susan Stills, CITY CLERK Buzz Petsos
Rocky Randels
Shannon Roberts
APPROVED AS TO FORM:
Anthony Garganese, CITY ATTORNEY
mI . vvI iaiu vu1 n I
8702 Hibiscus Court
Cape Canaveral, FL 32920
Dear Mr. Dunn:
City of Cape Canaveral
C iid V E
D
Fy
AUG 1 6 2008 i
'-C 1�_1,
Your term on the Planning and Zoning Board expires on September 15, 2008.
Please check the box that indicates your desire to continue to serve on the Board for
another 3 -year term and return this notice immediately to your Board secretary or the
City Clerk. The resolution to re -appoint you as a Board member is scheduled to appear
on the City Council Agenda of Tuesday, August 19, 2008.
Thank you.
14 1 DO wish to be considered for reappointment.
I DO NOT wiP to be considered for reappointment.
X AJAWvtJ(Signature)
Donald Dunn, Board Member
Sincerely,
Mia Goforth, Administr ive Assistant
City Clerk's Office
Cc: Susan Chapman
Secretary, Planning & Zoning Board
105 Polk Avenue - Post Office Box 326 - Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 - SUNCOM: 982-1220 - FAX: (321) 868-1248
www.myflorida.com/cape - e-mail: ccapecanaveral@cfl.rr.com
City of Cape Canaveral
..T
CITY OF
CAPE CANAVERAL
Mr. Harry Pearson
8703 Camelia Court
Cape Canaveral, FL 32920
Dear Mr. Pearson:
Your term on the Planning and Zoning Board expires on September 15, 2008.
Please check the box that indicates your desire to continue to serve on the Board for
another 3 -year term and return this notice immediately to your Board secretary or the
City Clerk. The resolution to re -appoint you as a Board member is scheduled to appear
on the City Council Agenda of Tuesday, August 19, 2008.
Thank you.
0, DO wish to be considered for reappointment.
❑ 1 DO NOT wish to be considered for reappointment.
(Signature)
Harry Pearsonloir&Member
Sincerely,
Mia Goforth, Administra a Assistant
City Clerk's Office
Cc: Susan Chapman
Secretary, Planning & Zoning Board
105 Polk Avenue - Post Office Box 326 - Cape Canaveral, FL 32920-0326
Telephone: (321) 868-1220 - SUNCOM: 982-1220 - FAX: (321) 868-1248
www.myflorida.com/cape - e-mail: ccapecanaveral@cfl.rr.com
Meeting Type: Regular
Meeting Date: 08-19-08
AGENDA
Heading
Consideration
Item
3
No.
I recommend approval.
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: CONSIDERATION: SCHOOL RESOURCE OFFICER AGREEMENT WITH THE
CITY OF COCOA BEACH
DEPT/DIVISION: PUBLIC SAFETY/POLICE
Requested Action:
City Council consider approval of a School Resource Officer Agreement with the City of Cocoa Beach in the
amount of $5,730.00 to cover Cocoa Beach High School.
Summary Explanation & Background:
This year's cost is $5,730.00 covering 292 (20%) of Cape Canaveral students attending the high school. Last
year's cost was $4,719.00.
I recommend approval.
Exhibits Attached:
SRO Agreement
City Manaice
7,
Department PUBLIC SAFETY/POLICE
cape-nt\kim\mydocuments\admin\council\meeting\2008\08-19-08\sro.doc
POLICE DEPARTMENT
City of Cocoa Beach, Florida
V
P.O. Box 322430
20 South Orlando Avenue
COCOA BEACH, FL 32932-2430
July 24, 2008
Susan Stills, City Clerk
City of Cape Canaveral
P.O. Box 326
Cape Canaveral, FL 32920
Dear Susan,
OF OOCOg6
E Z
F:
'AH ORW
(321) 868-3271
FAX (321) 868-3205
www.cityofcocoabeach.com
I have enclosed two original copies of the School Resource Officer agreement for the
2008/2009 school year. Upon approval of the City of Cape Canaveral Council, please
have both original signed copies returned to my attention.
We will then schedule the agreement on our agenda for Commission approval and return
one completed signed copy to you.
Thank you.
Si e y,
Pete Malzone, Support Ser ices Administrator
Cocoa Beach Police Department
(321) 868-3247
(321) 868-3385 fax
pmalzone(a,citvofeocoabeach.com
Attachments
Cc: file
AGREEMENT
THIS AGREEMENT, dated this day of , 2008, by and between THE CITY
of CAPE CANAVERAL, FLORIDA hereinafter called CAPE CANAVERAL and the CITY
of COCOA BEACH, FLORIDA, hereinafter called COCOA BEACH.
WITNESSETH:
WHEREAS, the Brevard County School Board has implemented the School Resource Officer
Program, and;
WHEREAS, the School Board shares the cost of implementing the program with the
Municipalities of Brevard County, and;
WHEREAS, COCOA BEACH and CAPE CANAVERAL determine that the School Resource
Officer Program is in the best interest of the school system and both communities, and;
WHEREAS, COCOA BEACH and CAPE CANAVERAL desire to share the cost of the
School Resource Officer Program incurred by the municipalities on the campus of Cocoa Beach
Junior/Senior High School; and whereas the program would cover a period of not more than 190 school
year days, and;
NOW, THEREFORE, for good and valuable consideration CAPE CANAVERAL and
COCOA BEACH agree that the following terms, stipulations and covenants as outlined herein and, by
reference, made part hereof, shall govern the responsibilities of each party.
1. The agreement will commence on August 18, 2008 and will terminate on June 2, 2009, unless
further continued by mutual agreement of both parties. By July 1, 2009 CAPE CANAVERAL and
COCOA BEACH will open discussions regarding renewal for the 2009-2010 school year.
2. CAPE CANAVERAL agrees to provide twenty percent (20%) of the municipality's share of the
School Resource Officer's salary, benefits, equipment, uniforms, and overtime during the term of
this agreement. For the contract period of August 18, 2008 through June 2, 2009, CAPE
CANAVERAL'S payment will be $5,730.00 as outlined in exhibit III. Payment shall be made to
COCOA BEACH in two equal installments of $2,865.00 according to the following schedule:
February 2, 2009, and June 2, 2009, subject to prorating based on the date of implementation.
3. CAPE CANAVERAL has designated City Mayor Rocky Randels and COCOA BEACH has
designated the Bryan D. Holmes, Cocoa Beach Chief of Police for the purpose of implementing the
terms of this agreement.
4. CAPE CANAVERAL and COCOA BEACH agree to the goals and guidelines stipulated in the
Exhibits I and II, which are attached hereto and, by reference, made part hereof.
5. To the extent permitted by Florida Statute 768.28, CAPE CANAVERAL and COCOA BEACH
agree to indemnify and hold each other harmless and free from liability, including the officers,
agents or employees of said parties while acting as such, from all claims, damages, injuries, fines,
and costs, including expenses and attorney's fees which either party may become obligated to pay
resulting from or in any way connected to errors or acts or omissions of employees of either party's
performance relative to the terms of this agreement.
Page 1 of 8
Revised 7/21/2008
6. COCOA BEACH shall not assign or transfer this agreement to any other agency without the prior
written permission of CAPE CANAVERAL.
7. Any changes in the terms and conditions set forth in this agreement must be mutually agreed to by
both CAPE CANAVERAL and COCOA BEACH and may be implemented only after this
agreement has been amended in writing.
8. The parties understand and agree that while the School Resource Officer is rendering services
provided for by this agreement, he/she remains an employee of COCOA BEACH.
9. The parties understand and agree that the School Resource Officer will comply with police
policy/procedure and regulations when in uniform. The SRO is required to be in uniform to execute
all duties as required by the school unless otherwise agreed upon by the school principal and the
Cocoa Beach Chief of Police.
10. If any of the terms or provisions hereof are in conflict with any applicable statute or rule of law,
then such provision shall be deemed inoperative to the extent that it may conflict therewith and
shall be deemed to be modified to conform with such statute or rule of law.
11. A report of the School Resource Officer activity will be provided to CAPE CANAVERAL on a
calendar quarterly basis.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by
their duly authorized officers and agents the day and year first written above.
THE CITY OF COCOA BEACH, FLORIDA
By:
Charles J. Billias, City Manager
ATTEST:
By:
Lorendana Kalaghchy, CMC, City Clerk
Approved as to form and Legal sufficiency
By:
Fowler & O'Quinn, City Attorney
ATTACHMENTS:
Exhibit I- Goals of SRO Program
Exhibit II- Guidelines of SRO Program
Exhibit III- Officer Salary — 2008/2009 Cost Projection
THE CITY OF CAPE CANAVERAL, FLORIDA
By:
Bennett Boucher, City Manager
ATTEST:
By:
Susan Stills, City Clerk
Page 2 of 8
Revised 7/21/2008
EXHIBIT I
SCHOOL RESOURCE OFFICER PROGRAM
GOALS
1. To identify and prevent, through counseling and referral, delinquent behavior,
including substance abuse.
2. To foster a better understanding of the law enforcement function.
3. To develop positive concepts of law enforcement.
4. To develop a better appreciation of citizen rights, obligations, and
responsibilities.
5. To provide information about crime prevention.
6. To provide assistance and support for crime victims identified within the
school setting, including abused children.
7. To promote positive relations between students and law enforcement officers.
8. To enhance knowledge of the fundamental concepts and structure of the law.
9. To provide materials and consultative assistance to teachers and parents on
various law education topics.
10. To evaluate program effectiveness, the Chief of Police, SRO, and the
Principal will define quantitative and qualitative measurements for each of
the nine (9) goals listed prior to the first day students arrive. Program
evaluation will occur twice during the school year with a final report prepared
on or before the last day of school for students. The evaluation will be based
upon input from the principal and school staff, as well as the SRO's chain of
command.
Page 3 of 8
Revised 7/21/2008
EXHIBIT II
SCHOOL RESOURCE OFFICER PROGRAM
GUIDELINES
BREVARD COUNTY SCHOOL SYSTEM
1. The school resource officer (SRO) is a City of Cocoa Beach police officer, responsive to the
Chief of Police's chain of command and shall remain an employee of the City of Cocoa
Beach. They shall report to the school Principal daily and the Principal shall have input in
their evaluation.
2. The SRO shall be interviewed by a committee in which the Principal or their designee is a
participant. The final selection is by the Chief of Police with mutual consideration on the part
of the Principal.
3. The determination as to when the SRO will wear their uniform shall be defined by the Chief
of Police and the Principal.
4. The Principal has the authority to request the reassignment of the school resource officer
from their duties at school. The SRO may be reassigned from their position at their assigned
school after reasonable review and conferencing between the SRO and the Principal has
occurred. The following procedures must be followed:
A. The Principal will recommend to the Area Superintendent that the SRO be removed
from the program at their school, stating the reasons for the recommendation in
writing. A copy of that recommendation must be provided to the Superintendent and
the Chief of Police.
B. Within a reasonable period of time after receiving the recommendation to remove an
SRO, the Superintendent, or designee, will meet with the Chief, or his designee to
mediate or resolve any problem that may exist between the SRO and the staff at their
assigned school.
1. With the agreement of the Superintendent and the Chief, or their designees, the
SRO, or specified members of the staff from the school, may be required to be
present at the mediation meeting.
2. If, within a reasonable amount of time after commencement of mediation, the
problem cannot be resolved or mediated, in the opinion of both the Superintendent
and Chief, or their designees, then the SRO will be reassigned from the program at
that school and a replacement will be selected.
Page 4 of 8
Revised 7/21/2008
C. The Principal or any other school board employee shall report all allegations of
improper conduct to the SRO's immediate supervisor or to the Internal Affairs
function. School Board employees shall not conduct an internal investigation of
alleged improper conduct on the part of the SRO. However, the Principal may request
reassignment during that investigation.
5. The SRO has the authority to request review of contract provisions after reasonable review
and conferencing between the SRO and the Principal has occurred. The following procedures
must be followed:
A. The SRO will request that a review of the contract provisions be completed stating the
reasons for the request in writing. That request should be directed to the SRO's
immediate supervisor and the Principal. A copy of that request must also be provided
to the Superintendent and the Chief of Police.
B. Within a reasonable period of time after receiving the request for review from the
SRO, the Superintendent, or designee, will meet with the Chief, or his designee to
mediate or resolve any contract provision concerns that may exist between the SRO
and the staff at their assigned school.
1. With the agreement of the Superintendent and the Chief, or their designees, the
SRO, or specified members of the staff from the school, may be required to be
present at the mediation meeting.
2. If, within a reasonable amount of time after commencement of mediation, the
contract provision concerns cannot be resolved or mediated, in the opinion of both
the Superintendent and Chief, or their designees, then an alternative action will be
taken.
6. It shall be the responsibility of the City of Cocoa Beach to provide all salary payments and
benefits of the agency to the SRO. The School Board shall reimburse the City for salary and
fringe based upon the amount stipulated in the agreement. If a substitute officer is required,
the School Board shall reimburse the city for actual cost for that substitute officer consistent
with the agreement.
7. The SRO's normal work year shall be the same as the normal teacher work year with an
additional alternative for five days of planning prior to the teacher work year and five days of
critique and review following the teacher work year.
8. A formal written plan of action with regard to the community policing philosophies will be
presented and discussed with the Principal, Chief of Police, SRO and other appropriate
personnel prior to the first day students arrive. This plan must include duties for the five days
prior and five days after teachers are on campus if that alternative option is selected, as well
as the number of hours that the SRO will provide in classroom instruction.
9. The SRO, Principals, Area Superintendents, and Chief of Police will meet to review the plan
of action and provide summary evaluation concerning the SRO's progress not less than one
time per semester. Additional meetings may be requested by the Principal or the SRO to
review the progress of the plan of action.
Page 5 of 8
Revised 7/21/2008
10. The SRO shall be assigned specifically to the school, five days per week during the school
year. Unless it's an extreme emergency, the SRO will not be called away from school by the
law enforcement agency. If the SRO is called away from the school for a substantial portion
of the school day, the SRO shall notify the Principal and provide the Principal with an
alternative means of contacting the appropriate law enforcement agency. If the SRO is called
away from the school for more than a school day, the city should make every reasonable
effort to provide a substitute officer.
11. The SRO may be assigned to provide supplemental instructions at the discretion of the
Principal, as qualified. The Attorney General's (SRO training) philosophy with regard to in -
class SRO presentations will be used as a guide.
12. At the request of the Principal, the SRO may train school personnel in interview techniques,
investigation skills and related matters. It is preferred that the school resource officer make
parent contact prior to participating in a student disciplinary meeting. The SRO may engage
a student for the purpose of completing a Referral Form.
13. The SRO may be assigned by the Principal to supervisory duties during or after regular
school hours so long as they do not conflict with police department policy or the bargaining
agreement between the city and police officers. These after school activities will be under the
supervision of school personnel. The School Board will be responsible for 55% of all
overtime expenditures directly related to the daily activities of the SRO, not to exceed the
budgeted amount contracted between the Brevard County School Board and the employing
agency. [This does not include activities such as football games, basketball games, and
school dances for which a separate contract of service is required.]
14. If the SRO witnesses an unacceptable activity on campus, they will report the incident to the
school administration and police department. Both police and school administrative
procedures shall be followed. In the event they conflict, police procedure shall prevail. The
SRO shall avoid making arrests on school grounds unless under exigent circumstances. If
arrest is necessary, the SRO will be called to execute proper police procedure. The SRO
should coordinate arrest and other operational strategies with the Principal if at all possible.
15. The Principal, with the concurrence of the law enforcement agency, may assign the SRO to
sponsor extracurricular events and chaperone field trips or other school activities so long as
these assignments do not result in non -approved overtime expenses charged to the police
department.
16. The SRO will integrate with students in the following ways: between class breaks and during
lunch periods, and will patrol neighborhood areas after school if necessary.
17. The SRO is encouraged to attend parent, faculty, and staff meetings, as staff support
personnel, to solicit their support and understanding of the program.
18. The SRO should be familiar with all community agencies which offer assistance to
delinquent youths, such as: mental health clinics, drug treatment centers, etc., making
referrals when necessary and acting as a resource person to the Principal.
19. At the request of the Principal or other school staff, the SRO shall take appropriate action
against individual trespassers who appear at school and at school related functions.
Page 6 of 8
Revised 7/21/2008
20. Should it become necessary to conduct formal police interviews with students, law
enforcement policy will be followed, parents shall be notified and coordination made with the
Principal.
21. The SRO shall submit bimonthly reports of activities to be reviewed by the Principal and
SRO command staff. Overtime shall be approved in advance by the agency supervisor.
Overtime shall be borne by the agency and NOT the District.
22. At any time during the school year when students are not in school, or at the conclusion of the
contract period, the SRO shall be assigned other duties by the Chief of Police.
23. The SRO shall comply with the provisions specified in Section Florida Statute 1006.12 (School
Resource Officer Program).
Page 7 of 8
Revised 7/21/2008
EXHIBIT III
OFFICER SALARY - 2008/2009 COST PROJECTION
Officer Kathy Stiles
Annual Regular Salary @ 24.67 hr
Holiday Pay @ 88 hrs * hrly wage
Uniform Allowance
Life Insurance @ fixed rate
Medicare @ 1.45%
Pension - Police @ 23.4%
Social Security @ 6.2%
Workers Compensation @ 7.68%
SRO Annual Conference
TOTAL COMPENSATION
(Hourly wage based on 2080 hours)
(includes projected 3% increase) $51,310
$2,171
$300
$286
$780
$12,585
$1,652
$4,130
$1,141
$35.75
$74,355
Cost of SRO for 190 Days (190 Days' 8 hrs * 35.75) $54,337
Overtime (5% of 190 days = 76 hrs OT) $2,812
SRO Total for 190 Days $57,149
SCHOOL BOARD FUNDING
(52.45% of SRO Cost for 190 Days less overtime)
$28,500
COCOA BEACH & CAPE CANAVERAL FUNDING* $28,649
MUNICIPALITIES FUNDING
City of Cocoa Beach
(% of Cocoa Beach share of funding)
City of Cape Canaveral
(% of Cape Canaveral share of funding)
80.00% of $28,649 = $22,919
20.00% of $28,649 = $5,730
$28,649
*The Municipal cost sharing is based on total student enrollment for 2008/09 of 1445 students as of 7/21/08 per
Cocoa Beach High School. The number of students residing in the City of Cape Canaveral is 292 or 20.21 %.
The amount indicated includes 76 hrs of overtime.
Page 8 of 8
Revised 7/21/2008
Meeting Type: Regular
Meeting Date: 08-19-08
AGENDA
Heading
Consideration
Item
4
No.
Exhibits Attached:
AGENDA REPORT
CITY COUNCIL OF THE CITY OF CAPE CANAVERAL
SUBJECT: CONSIDERATION: QUARTERLY BUDGET REPORT AND TRANSFERS FOR
THE QUARTER ENDING 06/30/08
DEPT/DIVISION: ADMINISTRATION/FINANCE
Requested Action:
City Council consider approval of the Quarterly Budget Report and Transfers for the quarter ending 06/30/08
as presented by the city treasurer.
Summary Explanation & Background:
See attached report.
I recommend approval.
Exhibits Attached:
City Man s Office--)
Department ADMINISTRATION/FINANCE
cape-im\ ments\admin\council\meeting\2008\08-19-08\budget.doc
MEMORANDUM
DATE: August 7, 2008
TO: Honorable Mayor and
Members of the City Council
FROM: Andrea Bowers
City Treasurer
SUBECT: Quarterly Budget Report and Transfers for the Third Quarter of Fiscal
Year 2007/2008, Quarter Ended 6/30/2008
Revenues
We are now almost through the year, with one quarter left. When looking at the
revenues, the assumptions used are that most will be collected with a two month delay,
and a target percentage collected of 58.4% The balance are analyzed on a 67% target.
At this time, Ad Valorem taxes are expected to be 100% collected. This is not the case
at this time and current year Ad Valorem projections are reduced by approximately 2%.
These funds will be collected at some point in the future, but due to the extended period
projected before they will be received, it is considered prudent to delay recognition of the
delinquent taxes until such time that the economy revives and receipt occurs.
Adjustments made with this report reflect the continued decline in projections made by
both the City and the State. On a brighter side, Fire Inspection Fees and County EMS
Revenue Share are increased to reflect the actual above projections. Fines and
Forfeitures have been divided, to allocate the Parking Ticket revenue to a separate line
item. Refund of Prior Year Expense has been increased to reflect the rebate of Worker
Compensation and Automobile Insurance for the Fire Department and Operating
Expenses for the Sheriff's Office.
Cash Forward has been increased to fund the increase in capital purchases and off -set
capital originally projected to be funded with current revenues.
Following is a brief evaluation of budget amendments requiring attention. It should be
noted that only those items representing a significant change in fiscal policy have been
offered for adjustment. It is not the intent of these amendments to adjust each account to
reflect actual activity. Some of these items have previously been approved, and the
technical adjustment is merely housekeeping.
A reduction has been made to all Personnel Expenses in the Administration
Department to free up funds budgeted for the second Administrative Assistant for the
City Manager. This position has been deleted.
General Insurance has been increased in Public Safety to reflect actual expenditures
required.
Community Development has increased their funding in Equipment Maintenance and
Motor Fuels and Lubricants to provide for the department vehicles. Capital
Equipment is increased to provide for a computer for the new Community Development
Director.
Building & Grounds Maintenance is reduced to provide funding in Capital
Equipment in the Streets Department. These funds are required to replace the air
conditioning unit on the East side of City Hall.
Within the Non -Department, Special Pays is zeroed out to provide the funds required
for operational increases within the General Fund. Beach Sand Fence Project is
increased to provide the additional funding required to complete the fence construction.
Capital -Infrastructure, originally budgeted to clean up the end of Long Point Road, is
deleted and has been budgeted in FY 2008/09. Revenue projections from Army Corp of
Engineers are also deferred to the coming year.
The Waste Water Enterprise Fund reflects significant adjustments. Most are simply
reallocating revenues from accounts with limited activity to accounts that have been
under budgeted. Two revenue items have been increased. Reuse Hook-up Fees have
received revenues over projections. Miscellaneous Income is increased to reflect the
payment made to relocate the sewer line at Mermaid Key. This payment offset the
increase in expenditure to the contractor. Contingency is increased to reflect the
revenues not reallocated to active accounts.
This completes the requested Budget Amendments for the third quarter of the fiscal year
2007/2008. Following is a breakdown by line item to enable you to see the overall effect
to the budget. Please contact the Finance Department with any questions and or concerns.
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