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HomeMy WebLinkAboutPacket 10-21-2008 RegularCity of Cape Canaveral CITY COUNCIL REGULAR MEETING CITY HALL ANNEX Polk Avenue, Cape Canaveral, Florida TUESDAY October 21, 2008 7:00 PM AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PRESENTATIONS: District 2 Commissioner Chuck Nelson Laura Canady, J.D., Community Development Director, City of Satellite Beach REPORTS: City Manager Staff City Council AUDIENCE TO BE HEARD: Comments to be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (5) minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. BOARD INTERVIEW: Paul Pritchard — Business and Cultural Development Board. Stephanie Robinson — Recreation Board. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 • SUNCOM: 982-1220 • FAX: (321) 868-1248 www.myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com My of Cape Canaveral, Florida +laity Council Regular Meeting Agenda October 21, 2008 Page 2 of 2 CONSENT AGENDA: 1. City Council Regular Meeting Minutes of October 7, 2008. 2. Resolution No. 2008-30; Appointing a Regular Member to the Beautification Board. (P. Miner) 3. Resolution No. 2008-31; Re -Appointing Regular Members to the Beautification Board.(M. Carroll, J. Hale, and E. Mars) 4. Outdoor Entertainment Permit for the Brevard County Sheriffs Office P.A.L. Cape Canaveral Youth Day. CONSIDERATION: 5. Motion to Approve: Cancelling the Regular City Council Meeting of November 4th and Scheduling a Special Meeting to Certify the Election Results on November 6th RESOLUTION: 6. Motion to Adopt: Resolution No. 2008-32; In Support of the Brevard Metropolitan Planning Organization's Resolution for the Florida Department of Transportation to Add State Road 528 to Their 2035 Strategic Intermodal System [SIS] Plan. DISCUSSION: 7. January 2009 "State of the City Report." 8. 2009 Florida City Government Week Planning ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. Meeting Type: Regular Meeting Date: 10-21-08 AGENDA E Presentation CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: PRESENTATION: BREVARD COUNTY COMMISSIONER CHUCK NELSON DEPT/DIVISION: LEGISLATIVE Requested Action: Commissioner Nelson will provide the City Council with an update of the county's activities. Summary Explanation & Background: N/A Exhibits Attached: N/A City Mana 's Office Department LEGISLATIVE ;:-;-.t�kim myd ments\a counci \meeting\2008\10-21-08\nelson.com Clerks Office From: Kim McIntire [mcintire-cape c@cfl.rr.com] Sent: Friday, October 10, 2008 9:54 AM To: Clerks Office Subject: Commissioner Chuck Nelson Hey, Mia. Please place Commissioner Nelson on the October 21 CC meeting and fax/e-mail agenda to his office. Thank you! Kim M. McIntire Executive Assistant to City Manager City of Cape Canaveral 105 Polk Ave Cape Canaveral, Fl. 32920 Phone 321-868-1230 Fax 321-868-1224 mcintire-cape@cfl.rr.com www.myflorida.com/cape Please consider the environment before printing this e-mail Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Presentation Item No. CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: PRESENTATION: COMMUNITY REDEVELOPMENT AGENCY: LAURA CANADY, COMMUNITY DEVELOPMENT DIRECTOR, CITY OF SATELLITE BEACH DEPT/DIVISION: COMMUNITY DEVELOPMENT DEPARTMENT Requested Action: City Council review and comment on the Community Redevelopment Agency presentation by Laura Canady, Community Development Director, City of Satellite Beach Summary Explanation & Background: N/A Exhibits Attached: Planning & Development Director's memo City Manage •' ffice Department COMMUNITY DEVELOPMENT DEPARTMENT ca m\m do s\admin\council\meeting\2008\10-21-08\cdd.doc Memo Date: 10/15/08 To: Bennett Boucher, City Manager From: Barry Brown, Planning and Development Director RE: Laura Candy's presentation of the Satellite Beach CRA At the next Council meeting, Laura Canady, the Community Development Director for Satellite Beach, ,will make a presentation regarding that city's Community Redevelopment Agency (CRA) and its Redevelopment Plan. Laura suggested that the City Council members and others may want to review the Redevelopment Plan on the city website,www.satellitebeach.orca. Under 'Departments' click on `Building and Zoning' and then click on `Community Redevelopment Plan'. CITY OF CAPE CANAVERAL COMMUNITY DEVELOPMENT DEPARTMENT Date: 10/15/08 To: Bennett Boucher, City Manager From: Barry Brown, Planning and Development Director RE: Laura Candy's presentation of the Satellite Beach CRA At the next Council meeting, Laura Canady, the Community Development Director for Satellite Beach, ,will make a presentation regarding that city's Community Redevelopment Agency (CRA) and its Redevelopment Plan. Laura suggested that the City Council members and others may want to review the Redevelopment Plan on the city website,www.satellitebeach.orca. Under 'Departments' click on `Building and Zoning' and then click on `Community Redevelopment Plan'. Business & Cultural Development Board Melm To: Bennett Boucher, City Manager From: Kim M. McIntire, B&CDB Secretary` CC: Susan Stills, City Clerk Date: October 16, 2008 Re: Prospective Board Member The Business & Cultural Development Board interviewed Mr. Paul Pritchard at the October 15, 2008 monthly meeting. The board feels that Mr. Pritchard would be an asset to the board and recommends that City Council interview Mr. Pritchard at their October 21, 2008 meeting for appointment as an alternate member of the City of Cape Canaveral's Business & Cultural Development Board. Respectfully submitted, Kim M. McIntire, Secretary CITY OF CAPE CANAVERAL `---~-APPLICATION FOR APPOINTMENT TO CITY ADVISORY E Pursuant to Section 2-171, Cape Canaveral .r SEP 3 Q 2008 kD O City Code requires prospective and existing board members to fill out an application. City Code also prohibits a person from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored. Please complete the following in the space provided: A. GENERAL 1. Applicant Name: 2. Home Address: $6 V:II4 ijov4 JQ. CV�.Mverc) 3. Home Telephone: 3LI 1 L66 - g t01 4. Occupation: 5. Business Telephone: 6. Business Address: B. ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. 1. Are you duly registered to vote in Brevard County? 2. Have you been a resident of the City of Cape Canaveral for 12 months or longer? 3a. Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shalt be considered a conviction for purposes of this question. 3b. 4a. If yes to 3a, have your civil rights been restored? Do you presently serve on any other City of Cape Canaveral advisory board or committee? 4b. If yes to 4a, please list each: m (N) 5. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily initials consent to having a standard background check performed on you by the City of Cape Canaveral? (y) ✓ (N) 6a. Are you related to a City of Cape Canaveral Council member by blood, adoption or marriage? (Y) (N) 'L 6b. If yes to 6a, please provide name(s) of person(s) and relationship to you: C. INTERESTWEXPERIENCE 1. Briefly state your interest in serving on a City advisory board or committee: 7a J6rt i L to C.Q. lc► --It lL Qr� � ♦ K -O oth L 2. Briefly state any prr�•or experiences in serving on qny governmental board or committee: 0V¢.✓ke"L+j (!✓s. IwV���r�...v.rrv..�i �:_ Ufs. 3. Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to qualify you for membership on the desired board or committee: C,. &A LAW — PDT—( (.;)'jc.1-�44rq�t� E c.o•`,. Lu:.L c�t¢sr �Q o 4. In numerical sequence (1 = most interested), please rank which advisory board or committee on which you wish to serve: a. Beautification Board b. Board of Adjustment* C. Business and Cultural Development Board d. Code Enforcement Board* e• Community Appearance Board* f. Construction Board of Adjustment and Appeals* 9- Library Board h. Planning and Zoning Board* i• Recreation Board j Other: *Members of these boards are required to complete and file with the Supervisor of Elections a Financial Disclosure Form upon OAPOMtment to said board and prior to July 1 of each year following the initial appointment while still a member of said board. D. STATE REPORTING REQUIREMENTS. Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary of State disclosing race, gender and physical disabilities of board and committee members. Please check the appropriate boxes: RACE GENDER African-American v Male Asian -American Female Hispanic -American Not Known Native American Caucasian DISABILITY Not Known Physically disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN 1S TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE LAW' [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. PLEASE NOTE: • Initial appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain effective for one year from the date of completion. • If you should have any questions regarding the completion of this application, please contact the City Cleric's Office at (321) 868-1221. Signature: �---- Date: 3"b Sxf�-6a' e. g Please return to: City of Cape Canaveral Office of the City Cleric 105 Polk Avenue Cape Canaveral, Florida 32920 1 SUMMARY 8686 Villa Nova Dr. Cape Canaveral, FL 32920 (321) 266 - 9107 paul.pritchard@live.com • Qualified by demonstrated competencies in teaching, writing, research, publications and presentations. • Specialized in the influence of international cultural and legal differences on business and finance, attraction of foreign investment and European privatization process as a key to economic development. • Bi -lingual English & Portuguese. Understanding of Spanish and French. • Formal diversity/multicultural training and experience in international business, law, formal higher education, government and security issues. RELATED EDUCATION Harvard Law School Postgraduate PIL 1987 Law Degree (LLM equivalent) 1986 Classical University of Lisbon, Portugal Marketing Management Certificate 1980 IATA Institute, Lisbon RELATED EXPERIENCE Public Policy, Legal & Management Consultant 1994-2007 Portugal, Africa and USA • To Government, NGO's, and private enterprise CEO's in area of privatizations, economic development, mergers and acquisitions, corporate restructuring, project development and implementation in lieu of changing public policy • Outlined, lobbied and implemented innovative general public policy changes • Joint Commission advisor for development implementation and fundraising 8686 Villa Nova Dr. Cape Canaveral, FL 32920 (321) 266 - 9107 paul.pritchard@live.com Professor of International Business Law & Practices 1998-2002 European University, Lisbon, Portugal • Practical aspects of international business • International cultural differences and remedies • Workshops on doing business in an international multicultural environment • Restructuring of International Business & Law Department • Developed, wrote and researched course materials Professor of Law — MBA Program 2001-2002 INUAF, Algarve, Portugal • Contracts and labor law internationally • Sexual harassment as seen internationally • Developed, wrote and researched course materials National Council for Capital Markets 1992-1994 Special Commission for Privatizations Lisbon, Portugal • Drafted Laws and Government Regulations • Drafted laws modifying existing commercial and financial markets legislation • Provided legal opinions and public policy papers • Developed and implemented corporate restructuring plans Luso-American Development Foundation 1990-1992 In country liaison for the US Department of Commerce • Organized the 1991 OPIC Investment Mission to Portugal • Drafted program outlines, conference materials and news releases • Identified Mission objectives, participants and opportunities • Organized follow-up programs for mission participants 8686 Villa Nova Dr. Cape Canaveral, FL 32920 (321) 266 - 9107 paul.pritchard@ live.com USA/Portugal/PALOP Economic Development Conference 1992 Lisbon, Portugal • Co-organizer of the trilateral conference responsible for program development and implementation, funding, logistics and security issues Lecturer of Law & Practices of Mergers & Acquisitions 1989-1990 CIFAG Management School, Lisbon, Portugal • Developed and lectured "Mergers & Acquisitions for Senior Executives and CEO's " pursuant to impending alteration to Capital Markets legislation in Portugal Lawyer & Management Consultant Lisbon, Portugal • Property Acquisition & development • Securities transactions • Banking & finance • Onshore & offshore petroleum concessions • Privatizations RELEVANT PUBLICATIONS & PRESENTATIONS 1985-1992 Reform of the Portuguese Securities Markets Legislation: The Financial Market Regulatory Structure and Insider Trading, International Business Lawyer, Vol. 19, November 1991. Portugal as a Gateway to Europe & Beyond, National Conference for Women in International Business, San Francisco, California, October 1992. Corporate Restructuring & Bankruptcy, Institute for International Research, September 1993. 8686 Villa Nova Dr. Cape Canaveral, FL 32920 (321) 266 - 9107 paul.pritchard@live. corn International Purchase & Sale and Arbitration, Institute for International Research, January 1994. Various opinion articles in international publications and speaking engagements at international business venues. ADDITIONAL EDUCATION & CERTIFICATIONS Doctor of Christian Counseling 2006 Trinity Institute Master of Pastoral Counseling 2002 Trinity Institute Board Certified Pastoral Counselor 2007 International Board of Christian Counselors Clinical Applications of Religion and Spirituality in Healthcare 2007 Duke University Medical Center ADDITIONAL ACTIVITIES Pastoral Counselor & Motivational Speaker 2002-2007 USA & Europe • Pastoral Counseling & healing prayer in hospitals. • Parish and School Missions • Healing seminars & Conferences • Individual & group Pastoral Counseling Teacher 1999-2000 Amor de Deus Catholic School, Portugal • English as a Foreign Language • Guided students in reading and drama skills • Counseled students with learning and behavioral issues PAUL, F. PRITCHARD 8686 Villa Nova Dr. Cape Canaveral, FL 32920 (321) 266 - 9107 paul.pritchard@live.com Executive Director/Administrator 1990-1993 Parish Religious and Social Center, Portugal • Develop, and run the center activities that provided 300 daily meals and cleaning services to parish shut-ins, the elderly activity center, daycare center, after school activity center • Fundraising for Center activities Author 2006 Four Steps to Healing: Trust, Surrender, Believe & Receive 48hrBooks, ISBN 978-1-59916-247-8, 120pgs. American Citizen, born London, England on 3/3/1960. Parks & Recreation Department Memo To: Bennett Boucher, City Manager From: Robert Lefever, Parks & Recreation Director CC: Mayor Randels & City Council Members Date: October 16, 2008 Re: Alternate Recreation Board Member Bennett, On Monday, September 29, 2008 the Recreation Board interviewed Stephanie Robinson for the current alternate board member vacancy. The Board unanimously approved her application & they would like to see her put on the Council agenda for the October 21'` meeting. Thanks, Robert Lefever CITY OF CAPE CANAVERAL APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR Pursuant to Section 2-171, Cape Canaveral Code. l SEP l � �nn� City Code requires prospective and existing board members to fill out an application.City Code ----- _ _. also prohibits a penton from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored. Please complete the following in the space provided: A. GENERAL 1. Applicant Name: 5T-CP14A 8 6 S a Ail 2. Home Address: iCAo r��,�(� T. (� ('T C PC6-fA V&kA (_ 3. Home Telephone: 32 — 2 �)9 —5-0 11 32-7 4. Occupation: 5. Business Telephone: 3Z 1- &3 Z- 89 *f-> 6. Business Address: IS i S'_ B. ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. 1. Are you duly registered to vote in Brevard County? 2. Have you been a resident of the City of Cape Canaveral for 12 months or longer? 3a. Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shall be considered a conviction for purposes of this question. 3b. 4a. If yes to 3a, have your civil rights been restored? Do you presently serve on any other City of Cape Canaveral advisory board or committee? 4b. if yes to 4a, please list each: (Y)— (N) m K (N) (Y)(N) �. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily initials consent to having a standard background check performed on you by the City of Cape Canaveral? MY— (N) 6a. Are you related to a City of Cape Canaveral Council member by blood, adoption or marriage? (1r)(N) 6b. If yes to 6a, please provide name(s) of person(s) and relationship to you: C. INTERESTSIEXPEMENCE 1. Briefly state your intere in serving on a City advisory board or committee - A 0 L Z7 wry µ -rn Q6' --r A11VOL4 ,1 i: -d AA, L /`jV 2. Briefly state any prior experiences in serving on any governmental board or committee: 3. Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to quafify you for membership on the desired board or committee: 4. In numerical sequence (1 = most interested), please rank which advisory board or committee on which you wish to serve: a. ` Beautification Board b• Board of Adjustment* C. 3 Business and Cultural Development Hoard d• Code Enforcement Board* e• Community Appearance Board* f. Construction Board of Adjustment and Appeals* g• Library Board h. Planning and Zoning Board* r. Z Recreation Board J. Other: "Members of these boards are required to complete and file with the Supervisor of Elections a financial Disclosure Form upon appointment to said board and prior to Jufy i of each year following the Initial appointment while still a member of said board D. STATE REPORTING REQUIREMENTS. Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary Of State disclosing race, gender and physical disabilities of board andcommittee members. Please check the appropriate boxes: RACE GENDER African-American Male Asian -American X Female Hispanio-American Not Known Native American Caucasian DISABILITY Not Known Physically disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. PLEASE NOTE: • Initial appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain effective for one year from the date of completion. • If you shouldave any questions regarding the completion of this application, please contact t�e Ci f f Cle3k s Offlgp-. (321) 868-1221. Signature: � �— Date: 91 r 11 9 8 Please return to: City of Cape Canaveral Office of the City Clerk 105 Polk Avenue Cape Canaveral, Florida 32920 CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October 7, 2008 7:00 PM MINUTES CALL TO ORDER: The Chair called the meeting to order at 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Council Members Present: Mayor Pro Tem Bob Hoog Council Member Leo Nicholas Council Member Buzz Petsos Mayor Rocky Randels Council Member Shannon Roberts Others Present: City Manager Bennett Boucher City Attorney Anthony Garganese City Clerk Susan Stills Public Works Director Walter Bandish Assistant Public Works Director Jeff Ratliff Recreation Director Robert Lefever PRESENTATIONS: Recognition of the Space Coast Little League Bulls. Mayor Randels called on Robert Lefever, Recreation Director, to recognize the Space Coast Little League Bulls as the 2008 District 22 Major Champions. Mr. Lefever presented the team with a Banner for the Little League field and then asked Mr. Hank Dinenno to introduce the Team Members and the League President, Mr. Jim Kontos. In closing, Mayor Randels thanked Mr. Lefever for his work with the City's Recreation Department. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 2 of 15 2008 Fall Multi -Family Beautification Award. Mayor Randels called on Ms. Judy Hale, Beautification Board Chairperson, to make the presentation of the 2008 Fall Multi -Family Beautification Award. Ms. Hale recognized Ms. Debra Carroll, of the Board of Directors, representing Sand Reef Condominiums at the corner of Johnson and Ridgewood Avenues for their Beautification efforts. Ms. Hale expressed appreciation on behalf of the Beautification Board and presented Ms. Carroll with an Award and a Gift Certificate. Ms. Carroll informed how the developer combined the former Ashton and Sandpiper Apartments to create this multi -family community of residences and she thanked the City and the Board for the recognition. REPORTS: CITY MANAGER • Mr. Boucher announced mobilization of the Baffle Box project. Lane closures have been posted to the public for the North side of Central Blvd. • Mr. Boucher reported that the North Atlantic Avenue and Central Blvd. intersection project, a $525,000 fully funded Brevard County transportation impact fees project, was given the notice to proceed. This project would include: a left turn -lane, installation of new sidewalks at the intersection, raised curbing and two mast arms. There will be, at times, lane closures and intersection closures with a four month timeframe for completion. The County will post electronic reader boards during the project. Mr. Boucher affirmed that the project will utilize flagmen; however, there will be times stated that the intersection will be completely closed, especially during utility work and the mast arm installation. Mr. Boucher stated that Brevard County assigned a project manager who would determine the scope of coordination and every attempt would be made to notify the public. Mr. Boucher noted the memo distributed from the Beautification Board related to the use of the Commemorate Coins. STAFF Public Works Director • No report. Assistant Public Works Director • No report. Recreation Director • Mr. Lefever announced the Community Fall Festival on Saturday, October 11th from 11 A.M. to 4 P.M. • Mr. Lefever announced the upcoming Tennis Jamboree on Friday evening October 24th from 6 P.M. to 8 P.M. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 3 of 15 • Mr. Lefever announced the upcoming Halloween Monster Mash Street Dance on Thursday, October 30th from 6:30 P.M to 8 P.M. in the Annex parking lot. • Ms. Joyce Hamilton also announced Golf for Kids at Mountasia Fun Center on November 1St from 11 A.M. to 5 P.M. sponsored by the Kiwanis Club. Proceeds will benefit Cape Canaveral youths. City Clerk • No report. City Attorney • Attorney Kate Latorre reported that Coastal Fuels filed a Petition for an Emergency Injunction in response to the City's issuance of a stop work order for work being performed on Tank 4, an Asphalt tank, for work without a permit. At an emergency hearing held today at 3:30 P.M., the Judge reserved a ruling giving each party five days to submit any additional legal argument in writing. A ruling is expected within a week. If the Judge grants their Injunction Petition, the City will need to require a permit specifically for the repairs to Asphalt Tank No. 4 only. CITY COUNCIL Council Member Shannon Roberts • Ms. Roberts reported that Commissioner Chuck Nelson would be available on Friday, October 31st from 9 A.M. to 11 A.M. at the Cape Canaveral Public Library. • Ms. Roberts inquired about an update from Mr. Phil Laurien. Mr. Boucher responded no report. • Ms. Roberts inquired about feedback from the Library Board on his Proposal for the use of the Library Meeting Room. Mr. Boucher responded that he asked them to consider the Proposal at their next meeting. • Ms. Roberts deferred discussion of the City Government Week activities to the item on the Consent Agenda. • Ms. Roberts asked about a barbeque thanking the Public Works employees. Mr. Bandish responded that no plans were in progress to date. • Ms. Roberts mentioned acquiring a status report related to the Board Member interview process. • Ms. Roberts brought out the parking issue on Anchorage Way and the potential of citing violators. Ms. Roberts mentioned how the size of the garages on Anchorage Way was not adequate for parking a standard size vehicle. Ms. Roberts stated the need to review the size of garages during development and re -development during the Planning and Zoning Board meetings. Ms. Roberts stated that Law Enforcement and Code Enforcement were pursuing a remedy. Ms. Roberts concluded that the broader issue was how the City approved its developments. The City Manager took note. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 4 of 15 • Ms. Roberts brought up event banners and noted the challenge of effective signage. She mentioned this for discussion purposes during the Sign Code discussion. • Ms. Roberts inquired about the status of the flags on both sides of the City entrance on State Road Al A. Ms. Roberts brought up the need for an aerial view photo for the City's new Home Page. She was exploring four sources to obtain a photo with the intent of acquiring a photo which depicted the whole of the City. • Ms. Roberts asked about the status of the model City shuttle. Mr. Bandish replied that the work was still in progress. • Ms. Roberts asked about the unfunded mandate letter. Mayor Randels replied that he contacted Senator Haridopolos; however, he has not had a reply to date. Council Member Nicholas Mr. Nicholas stated that he would like a formal policy from the City Manager for the issuance of the Commemorative Coins and to know the cost of the coins and the number available. Ms. Hale informed that the Beautification Board Secretary has the information on the number ordered and the cost. Ms. Hale stated that 1,000 of the silver coins were ordered which were lightweight and inexpensive; however, only 50 of the other metal were ordered. Mr. Nicholas stated that the intent of the Coins was to promote good will for the City. Council Member Petsos • Mr. Petsos requested to have the County Commissioner meet with the Council with an explanation on what the County is doing with the $4 million plus of tax funding the County now receives. Ms. Roberts mentioned that Commissioner Nelson could be looking at the Community Redevelopment Agency funds that the City was anticipating. Mr. Petsos replied that CRA funding would be in addition to any return from the $4 million in tax funding. Mr. Petsos emphasized that, to date, it has been two years with no response from Commissioner Nelson. • Mr. Petsos inquired about the Bus Stop rant. Mr. Ratliff announced an upcoming meeting on Friday, October 17t with Space Coast Area Transit. • Mr. Petsos inquired about the Permit for Sand Fences. Mr. Petsos recommended that Staff touch base with the Department of Environmental Protection. • Mr. Petsos announced that he met with the District Secretary of the Florida Department of Transportation and one of their engineers on Monday, September 29t related to the turn signals on Central Blvd and State Road AIA. They are willing to conduct another traffic study once the new cruise ships dock at Canaveral Port Authority and when the seasonal residents return. Mr. Petsos requested that they conduct the study within the next 45 days. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 5 of 15 • Mr. Petsos also mentioned the traffic accident on State Road 528 related to median wires. The Expressway Authority is studying the issue and not the Florida Department of Transportation; however, an answer is forthcoming. Mayor Pro Tem Hoog • Mayor Pro Tem Hoog mentioned an additional crack on the opposite fin on the statue at Manatee Sanctuary Park. He stated that a fiberglass patch, and not merely paint, was needed to keep the statue from requiring further repair. Mr. Bandish took note. Mayor Randels • Mayor Randels recognized a note from Ms. Connie McKone who thanked the City for the Plaque and Certificate that she received for her service on the Board of Adjustment. The note card was one given to the Board Members at a previous Annual Board Banquet. The cards, featuring the City's Sand Fences, were drawn by local artist Ms. Darlene Hunt. Mayor Randels requested to have the note cards reprinted. • Mayor Randels asked the Council Members if there were any interest in purchasing benches for the places where the City would not install bus stops. Mayor Randels stated that he would bring this issue up during the Draft Sign Code Ordinance discussion. • Mayor Randels asked if there were any interest in continuing to pursue grants for City purchases. Council Members agreed that there was still an interest. Mayor Randels forwarded the Florida Grant Technical Program guide to Ms. Roberts for assistance with continued grant research. Mayor Randels noted that he was one of four people who worked on a Defense Infrastructure Grant. The committee secured $300,000 in the grant to install a helium gas pipeline. AUDIENCE TO BE HEARD: • Ms. Judy Hale reported on the disrepair of the Washington Avenue dune beach crossover fence. Mr. Bandish replied that the Public Works Department would work with the Sheriff and Fire Departments to lock the fence in order for them to have access in emergency situations. The City Manager took note. • Mr. Eric Miner reported the inoperable gates at Portside Villas. He requested to have functional security gates. Mr. Miner stated the City asked them to detain their project in light of a planned deceleration lane planned by the developer; however, they had waited a substantial amount of time and residents were concerned for their safety. Council agreed that the City did not have the authority to detain the residents from fixing the inoperable gates. • Mr. Tom Garboski, of 303 Surf Drive, asked if the Council planned to proceed with litigation related to Coastal Fuels. He asked if the Council planned to seek legal counsel. Attorney Latorre stated that the City's law firm has six Board City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 6 of 15 Certified attorneys on staff. She stated that it was the City Council's decision to seek other legal counsel if they desired to do so; however, the City's law firm was well able to defend the case. Attorney Latorre explained that there were two separate proceedings: 1) which would go before the Board of Adjustment which could possibly come before the Council if an Appeal was filed and 2) the Injunctive Relief filed in Circuit Court which Coastal Fuels filed was a different legal proceeding. Mr. Boucher encouraged Mr. Garboski to obtain a copy of the documents related to Coastal Fuels from the City Clerk's Office. Mr. Ray Osborne announced that Ms. Susan Perez would be the Speaker at an upcoming Green Building Practices meeting on Thursday, October 9th at 11:30 A.M. to 1:30 P.M. at the Sunrise Bank. Her topic will be Green Building Practices and its application in the design of the Sunrise Bank. PRESENTATION: Cape Canaveral: Images of America, by Author Ray Osborne Mr. Ray Osborne explained how Arcadia Publishing was seeking a new author for their historical book series, Images in America and he was invited by Mr. Nick Wynne, of the Brevard Historical Commission, to submit his work. Mr. Osborne informed that the 45th Space Support Wing at Patrick Air Force Base, the Brevard County Historical Society, and the Cape Canaveral City Clerk's Office provided many of the photos and background information. Mr. Osborne reviewed the cover and its depiction of new and old communication systems. Mr. Osborne reviewed the archeological artifacts and stories from the book. Mr. Osborne also noted those who were influential in the Space Industry. In summary, Mr. Osborne's book includes maps and photos of special events that were held in Cape Canaveral as well as faith based activities during the City's early history. The book is available at Walgreen's and Books -A -Million and retails for $19.95. BOARD INTERVIEW: Patricia Miner, Prospective Board Applicant — Beautification Board. Ms. Patricia Miner was called to the podium. Ms. Miner affirmed that all of the information in her application was true and correct to the best of her ability. Ms. Miner stated that she has been a Brevard resident for approximately 25 years. Ms. Miner reviewed her extensive background in Landscaping. Ms. Miner explained that she and her spouse moved from Merritt Island to Cape Canaveral during the building boom. Council Members responded that she was a welcomed addition to the Board. Mr. Nicholas mentioned that one of the things that the Board desired in the past was a Garden Club and he hoped to see this re-established in the City. Ms. Roberts asked if Ms. Miner noticed any specific areas for recommendations. Ms. Miner replied that she was enthusiastic about seeing the new plants and pavers chosen for the Ridgewood Avenue beautification project. Mayor Randels stated that a Resolution to appoint her to the Board would be placed on the next City Council Meeting Agenda. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 7 of 15 CONSENT AGENDA: 1. City Council Regular Meeting Minutes of September 16, 2008. 2. City Council Special Meeting Minutes of September 3, 2008. 3. City Council Special Meeting Minutes of September 22, 2008. 4. Resolution No. 2008-28; Appointing an Alternate Member as to Regular Member to the Library Board. (Harry Pearson) 5. Proclamation Recognizing Florida City Government Week sponsored by the Florida League of Cities. Mayor Randels asked if any Council Member, Staff member, or interested party desired to remove an item from the Consent Agenda for discussion. Ms. Roberts requested to remove Item No. 5 for discussion A motion was made by Ms. Roberts and seconded by Mr. Nicholas to Approve Consent Agenda Items No. 1 through 4 as Amended. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 5. Proclamation Recognizing Florida City Government Week sponsored by the Florida League of Cities. Ms. Roberts asked if there were any further plans to honor the City staff during this week. Ms. Roberts also suggested planning forward in the future years as there were many ideas on the list provided by the Florida League of Cities. Mayor Randels stated that in previous years other Council Members had set up a Mock City Council Meeting in conjunction with the Cape View Elementary School classes; however he planned to teach the Second Grade classes during the upcoming City Government week. Ms. Roberts brought out some of the suggested ideas from the League such as a newsletter, using the City's web site, and coordinating a Speaker's Bureau comprised of Staff for future events. Ms. Roberts explained that an abbreviated Citizens Academy was also an idea. In conclusion, Ms. Roberts emphasized planning forward in order to obtain more City Council participation. A motion was made by Mr. Nicholas and seconded by Mayor Pro Tem Hoog to Approve Item No. 5. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 8 of 15 RESOLUTION: 6. Resolution No. 2008-29; Approve the Final Re -Plat for Sea Shell Cay, North. (John Johanson, Applicant) Attorney Latorre read Resolution No. 2008-29 by title. A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPROVING THE FINAL REPLAT OF "SEA SHELL CAY — NORTH"; AUTHORIZING THE MAYOR AND THE CITY CLERK TO CERTIFY THE REPLAT; PROVIDING FOR AN EFFECTIVE DATE. Barry Brown, Planning and Development Director, explained that Lot 3 was originally platted for a single-family home; however, on March 24, 2008 the Board of Adjustment granted a Special Exception to construct three townhomes on the property which is zoned C-1 Low Density, Commercial. Staff reviewed the re -plat and recommended approval. On September 24th the Planning and Zoning Board unanimously recommended approval. Mayor Randels questioned the attached Joinder and Consent Agreement. Attorney Latorre explained that the Joinder and Consent document related to a plat with a mortgage. If the bank should foreclose on the mortgage, it would not foreclose on the recording of the plat. The property would remain subdivided regardless of the mortgage. Mr. John Johanson clarified for Ms. Roberts that the property was not near North Atlantic Avenue. Mr. Johanson replied to Ms. Roberts that these properties had more than adequate parking; unlike the properties on Anchorage Way. A motion was made by Mr. Petsos and seconded by Mr. Nicholas to Approve Resolution No. 2008-29. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. CONSIDERATIONS: 7. Motion to Approve: Approval of Emergency Removal of Muck and Sediment from the Central Blvd. Canal in the Amount of $18,040. Mr. Bandish explained that this Emergency Removal was performed in anticipation of Tropical Storm Hanna. Mr. Petsos clarified that the City planned to apply for Federal Emergency Management Agency funding. Mr. Tom Garboski, of 303 Surf Drive, asked about the yards of material removed. Mr. Bandish replied between 95 -and 120 -yards. A motion was made by Mayor Pro Tem Hoog and seconded by Ms. Roberts to Approve the Approval of Emergency Removal of Much and Sediment from the Central Blvd. Canal in the Amount of $18,040. The vote on the motion carried 5-0 City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 9 of 15 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 8. Motion to Approve: Emergency Stormwater Pump Rental in the Amount of $9,680. Mr. Bandish reported that these were 6 -inch and 10 -inch pumps rented in anticipation of Tropical Storm Hanna. A motion was made by Ms. Roberts and seconded by Mr. Nicholas to Approve the Emergency Stormwater Pump Rental in the Amount of $9,680. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 9. Motion to Approve: One -Year Renewal of the Street Sweeping Contract with USA Services of Florida, Inc. Mayor Randels explained that this was a requirement of the National Pollution Discharge Elimination System program and the Stormwater Program. A motion was made by Mr. Petsos and seconded Mayor Pro Tem Hoog to Approve the One -Year Renewal of the Street Sweeping Contract with USA Services of Florida, Inc. in the Amount of $ . The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 10. Motion to Approve: Contract for Audit Services with McGladrey $ Pullen. Ms. Yvonne Clayborne explained the highlights of the new auditing standards. In early 2006, policy makers were tasked with strengthening the quality of audits and introduced these new standards for comprehensive audit methodologies. It is a Risk Based Audit Approach. The audits will be scaled to the size and complexity of each entity. The fundamental feature of the revised audit process is the ability to adapt to each audit situation. The fundamental shift would move away from a substantive, standard approach using checklists. The new approach would seek a more direct link between the audit risk identified during the information gathering phase and the actual audit. In summary, the audit was tailored around identified risks. Ms. Claybome explained the elements related to the audit framework. The five elements include: 1) the control environment, 2) a risk assessment process, 3) control activities which are the actual procedures, 4) information and communication which is how that communication is distributed through the entity, and 5) monitoring. Ms. Claybome emphasized that the stronger the City's documentation and application of the controls the better the audit firm could understand the identified strengths and weaknesses and therefore tailor the audit approach for effectiveness. Ms. Clayborne noted how internal City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 10 of 15 Risk Assessment was vital and recommended, but not required, by the firm. Ms. Claybome replied to Mayor Randels that Staff could address the identified Risks while developing procedures. Ms. Claybome explained that once risk was identified, then during the year Staff could address the prioritized risk to aim for risk reduction. Ms. Clayborne clarified for Mayor Randels how the firm would lose integrity if it totally integrated with the Client's software and needed to remain somewhat autonomous. Ms. Clayborne explained how the firm now meets and asks questions of Staff at the operational levels which is called a "Walk Through." This was essential in identifying risks and allowed the firm to design audit procedures that result in the highest quality Audit. The new standards focus more on financial controls over financial reporting. The audit would accumulate and present data according to the Generally Accepted Accounting Principles and there needed to be specific controls around that process. Ms. Claybome informed that the firm's IT Auditors were used for the first time this year. Ms. Claybome expressed how electronic data required specialists due to the nature of ease in losing the audit trail in an electronic environment. Ms. Clayborne stated that more of the work would shift to prior to the fiscal year end in order to gain more live data. Ms. Clayborne summarized that the impact of the new standards was unique to each organization. She stated that Statement on Auditing Standards [SAS] 103, a new audit standard, was at times included in the risk assessment suite and required more comprehensive documentation. All aspects of the work papers required more detailed documentation. Mayor Randels questioned significant deficiencies. Ms. Clayborne explained how an accumulation of significant deficiencies can become a material weakness. Mayor Randels noted a substantial increase in the Contract cost. Ms. Claybome stated that the cost was within the projected range and the current year's increase included a Cost of Living increase. The Cost of Living increase is the standard increase that the Council could anticipate going forward. Ms. Roberts requested a more simplified and less repetitious document and she also recommended a work schedule as well as a cost breakdown related to the work performed. Ms. Roberts also suggested a more executive document for presentation to the decision makers. Ms. Clayborne stated that she presented the document subsequent to discussion with the City Treasurer and the firm's additional letter was an attempt to clarify any issues. Ms. Roberts requested to obtain an executive decision making document in the future. Ms. Clayborne responded that she would return to the industry group and explain the need to refine the document which was written to industry standards. Ms. Roberts questioned why the firm was seeking a 17 percent increase, when in a September 15th letter they recommended a 10 to 15 percent increase. Ms. Clayborne explained how 10 to 20 percent was the negotiated range. Ms. Roberts stated that the increase was overestimated and not fiscally conservative given the economic times. Ms, Claybome stated that she did not feel that she was presenting an unjust or unearned fee based on the firms' years of service with the City and the quality of work provided. Ms. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 11 of 15 Claybome stated that the firm provides a quality document annually which assists the City with its ability to keep or maintain its credit rating and its ability to maintain a Certificate of Excellence. Ms. Roberts stated that she was seeking a managerial improvement type of report. Ms. Clayborne responded that the client service philosophy remains the same as the managerial improvements were included within the document. Ms. Clayborne contended Ms. Roberts' issue that the same level of service had changed as the management comments were still in the report. Mr. Petsos expressed his concern with the firm becoming too connected to the City by reason of discussion with Staff at the operational level and the inability to using any other firm. Mr. Petsos also stated his concern with the cost increase. Ms. Jill Reyes explained how the first year fee is generally higher.. She also noted that some of the preparatory work could be performed by City Staff; however, the firm, as external auditors, could only rely on that data to a limited extent. Ms. Reyes stated that in the previous year, because the City ended its fiscal year at September 30th and not December 31St, the new audit standards did not apply. Mayor Pro Tem Hoog addressed the increase as well. Ms. Reyes stated that McGladrey and Pullen attempted to reduce its staff from four to three with herself and Ms. Claybome serving two functions. Ms. Reyes replied to Mayor Pro Tem Hoog that the firm did not foresee contracting a third party in this audit. . Mayor Pro Tem Hoog asked the City Manager if the amount were budgeted. Mr. Boucher affirmed that the cost was budgeted. Mr. Boucher agreed with Ms. Roberts and requested a timeline to implement the SAS 112 requirements including the actual hours for labor costs. In summary, Mr. Boucher acknowledged that the audit was moving toward risk aversion and risk assessment. Mayor Randels questioned who sets the Standards Board rules. Ms. Clayborne replied that there were three levels of Standards Boards: Auditing Standards, Accounting Standards and Governmental Accounting Standards. Ms. Clayborne clarified that she informed the Council in previous years about the anticipated Auditing Standards. Ms. Roberts expressed that the firm was not taking on the standards related procedures as part of enrichment to their capabilities rather than passing on the cost to the client. Ms. Roberts brought out that the Council did not discuss the Auditing Contract during the City's Budget process. In conclusion, Mr. Boucher emphasized the need to obtain the amount of labor hours related to the new SAS 112 requirements. A motion was made by Mayor Pro Tem Hoog and seconded by Mr. Petsos to Approve the Contract Audit Services with McGladrey and Pullen in the Amount of $42,600 to include the City Manager's Request for Additional Time Standards. The vote on the motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, Against. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 12 of 15 11. Motion to Approve: Parks and Recreation Schedule of Fees. Robert Lefever, Recreation Director, stated that 2002 was the last time the City implemented Fee Schedule increases. City Council approved this fee increase during the Budget Workshops in August. Mr. Lefever also stated that the Recreation Board approved the fees. Mr. Lefever stated that he, along with the Board, found the new fee structure fair and competitive. Mr. Lefever replied to Mr. Petsos that the Manatee Sanctuary Park fee was significantly higher than the fee for the Cocoa Beach Pavilion; however, he found the rate fair and competitive and would support it. Mayor Pro Tem Hoog informed that he received feedback that the City's rental fees were too low. Mr. Lefever stated that he was unable to present a corporate rate without research; however, he could come back to the Council for consideration at another time. Mr. Lefever stated that Park rental included the pavilion and adjacent grounds; however, the boardwalk was a public area. Mr. Lefever expressed that the park was well used and provides a high quality service. Mr. David Shirtzinger stated that there should be a price discount rental rate for residents. Mr. Lefever responded that after deliberation, he and his staff would find it difficult to ascertain who was a resident. The new rates would begin on October 13, 2008. Mr. Lefever informed that the Summer Schedule would continue through December 2008. A motion was made by Mr. Nicholas and seconded by Mayor Randels to Approve the Parks and Recreation Schedule of Fees. The vote on the motion carried 4-1 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, Against; Mayor Randels, For and Ms. Roberts, For. 12. Motion to Approve: Amendments to the Collective Bargaining Agreement with the International Union of Operating Engineers, Local 673 (AFL-CIO). Mayor Randels reviewed the items related to the Sign Offs between the City and the Union. Mr. Boucher noted that visible tattoos were becoming an emerging issue. Mr. Boucher stated that this Provision would be included in the new City handbook. Mr. Bandish informed that the Union Steward agreed to adopt the new standard. Ms. Roberts expressed the impracticality of covering up any tattoos on the forearm with a long sleeve shirt. A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog with the Acknowledgement there were no Impasse Items. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 13 of 15 13. Motion to Approve: Space Coast League of Cities 2009 Legislative Priorities. Mayor Randels listed the items as presented: 1) Municipal Home Rule 2) Beach Re -Nourishment 3) Use of Cameras at Signaled Intersection for Speeders 4) Fireworks' Use Regulations 5) Transportation Improvement Funding; and 6) Certificate of Public Necessity Ms. Roberts recommended discussion of the prioritization. Ms. Roberts mentioned the importance of Item No. 5) Transportation Improvement Funding and the issue of Fireworks. Mayor Pro Tem Hoog responded Transportation Improvement Funding was already in discussion by one of the League Committees. Ms. Roberts stated that Item No. 3) the Use of Cameras at Signaled Intersection for Speeders need not appear to be a higher issue of prioritization. Mayor Pro Tem Hoog clarified that the City's priorities were already in discussion with the League Committees and Fireworks was no longer under discussion. Mr. Petsos stated that the Florida League to Cities has set the priorities list for 2008. Therefore the Space Coast League of Cities priorities list was subsequent to the League's list. Ms. Roberts stated her disapproval of the list as presented and requested exchanging Item No. 5: Transportation Improvement Funding with Item No. 3) Use of Cameras at Signaled Intersections for Speeders. Mr. Boucher informed that he shared the City's Unfunded Mandate Letter with the beach -side City Managers. There was consensus among these City Managers to request that the Legislators of Reform Growth Management remove built -out communities from this process and transition these communities to a Redevelopment Planning process. He recommended adding this verbiage to the priorities list. Mayor Pro Tem Hoog clarified removing Item No. 4) Fireworks Use Regulation from the list. Ms. Roberts clarified the list related to the motion as follows: 1) The Unfunded Mandate Letter to Senator Mike Haridopolos; 2) Municipal Home Rule; 3) Beach Re -nourishment; 4) Transportation Improvement Funding; 5) Use of Cameras at Signaled Intersection for Speeders; 6) Certificate of Public Necessity. A motion was made by Ms. Roberts and seconded by Mayor Pro Tem Hoog to Re -Prioritize the Space Coast League of Cities 2009 Legislative Priorities List. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 14 of 15 A motion was made by Ms. Roberts and seconded by Mayor Pro Tem Hoog to Extend the Meeting Until 10:30 P.M. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. 14. Motion to Approve: N. Atlantic Avenue Streetscape Project, Preliminary Design Study in the Amount of $30,170. Jeff Ratliff, Assistant Public Works Director, stated that this was a Shared Contract with the City of Vero Beach. Mr. Bandish explained that the project would not extend past Shorewood Drive. Discussion followed on the project boundaries. Mr. Ratliff clarified that this was a Preliminary Design only. Ms. Roberts pointed out that Canaveral Blvd. was not listed. She also pointed out that benches and pedestrian ways were not identified. Mr. Bandish responded that the Town Meetings would address details. Ms. Roberts suggested adding the Planning and Development Director to the list of Staff members listed in Items 3 and 6. Ms. Roberts asked about the proposed schedule. Brad Smith, of Brad Smith and Associates, Inc. replied that he could begin the preliminary design project within three months in order to expedite getting to the point of the Public Meetings. Mr. Tom Garboski expressed that this project was a waste of public funds and the Council should finish the Ridgewood Avenue project before beginning another project. Mr. Garboski also expressed the need to save the preliminary design fee cost until the City was ready to begin the project. Mayor Pro Tem Hoog asked if there were additional fees to the conceptual design phase. Mr. Smith stated that Stottler, Stagg and Associates would work with him as they had done on the Ridgewood Avenue project; however, Stottler has their own fee structure and he affirmed that the City would incur additional costs. Mr. Shirtzinger expressed to see the continuity on the North Atlantic Avenue project as was done with the Ridgewood Avenue project. Mr. Smith explained how a survey was required, prior to construction, beginning on the North Atlantic Avenue project. Mayor Pro Tem Hoog clarified that although a preliminary design plan was performed, the existing infrastructure would dictate the progression of the project. Mr. Petsos expressed his agreement with Mr. Shirtzinger related to uniformity on the two roadway projects. A motion was made by Ms. Roberts and seconded by Mr. Nicholas to Approve the North Atlantic Avenue Streetscape Project, Preliminary Design Study in the Amount of $30,170. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. A motion was made by Mr. Nicholas and seconded by Mr. Petsos to Extend the Meeting Until 10:45 P.M. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 15 of 15 15. Motion to Approve: Ridgewood Avenue Streetscape Project, Final Design; Bid and Construction Services in the Amount of $49,300. Mayor Randels stated that this was a Contract with Greenblades of Central Florida and Brad Smith and Associates. Mr. Ratliff informed that the project was at 40 percent completion and this would bring the project up to 100 percent completion. This would include bid documents and some construction monitoring services. A motion was made by Mr. Petsos and seconded by Mayor Pro Tem Hoog to Approve the Ridgewood Avenue Streetscape Project, Final Design; Bid and Construction Services. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. ADJOURNMENT: There being no further business the meeting adjourned at 10:45 P.M. Rocky Randels, MAYOR Susan Stills, CMC, CITY CLERK Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Consent Item 2 No. Resolution No. 2008-30 AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2008-30 APPOINTING A REGULAR MEMBER TO THE BEAUTIFICATION BOARD DEPT/DIVISION: LEGISLATIVE Requested Action: City Council consider the adoption of Resolution No. 2008-30, appointing Patricia Miner as a regular member of the Beautification Board. Summary Explanation & Background: Term will expire 11-01-2011. Exhibits Attached: Resolution No. 2008-30 City Man5pj•'§ Office Department LEGISLATIVE pe-nt\kim\my ocu s\admin\counci meeting\2008\10-21-08\2008-30.doc RESOLUTION NO. 2008-30 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; APPOINTING A REGULAR MEMBER TO THE BEAUTIFICATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by Code Section 2-181(a) created a Board known as the Beautification Board; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to appoint a Regular Member to said Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. Patricia Miner is hereby appointed as a Regular Member of the Beautification Board of the City of Cape Canaveral, Florida, with term to expire on November 1, 2011. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this day of ATTEST: Susan Stills, City Clerk Approved as to Form: 2008. Anthony A. Garganese, City Attorney Rocky Randels, Mayor Name Robert Hoog Leo Nicholas Buzz Petsos Rocky Randels Shannon Roberts For Against MEMO TO: Bennett Boucher, City Manager Susan Stills, City Clerk FROM: Beautification Board SUBJECT: Prospective Beautification Board Member DATE: September 12, 2008 The Beautification Board interviewed Mrs. Patricia Miner at their September 9, 2008 monthly meeting. The board feels Mrs. Miner would be an asset to the Beautification Board and recommends that she be interviewed by City Council at the October 7, 2008 meeting for appointment to the Beautification Board. Thank- Judy Hale 41!�h Chairperson, Beautification Board D JUN 1 7 2008 APPLICATIO CITY OF CAPE CANAVERAL FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE Pursuant to Section 2-171, Cape Canaveral Code City Code requires prospective and existing board members to fill out an application. City Code also prohibits a person from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored. Pat Miner 91*1 Unit 205 Please complete the following in the space provided: . too Portside.ay.:. Cpe Canaveral, F1.:12420 A. GENERAL 1. Applicant Name: ?a4 r l C LA —(M t np e— Waor 2. Home Address: i 4fd P0<4 S i 0UPCity, State, Zip: (-Q - f° a �Q ��. \ -T-- 1 a 0 3. Home Telephone: 3�tr�C�2 4. Occupation: �O-VnA � 5. Business Telephone: t 6. Business AEldfe s: tioC,) (0 i 1a eod-16 n N4 T's la v%J (3aa a B. ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. i. Are you duly registered to vote in Brevard County? (Y)� (N) 2. Have you been a resident of the City of Cape Canaveral for 12 months or longer? 3a. Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shall be considered a conviction for purposes of this question. (Y)(N)_/ 3b. If yes to 3a, have your civil rights been restored? (Y) (N) 4a. Do you presently serve on any other City of Cape Canaveral advisory board or committee? (Y) (N)� 4b. If yes to 4a, please list each: 5. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily consent to having a standard background check performed on you by the City of Cape Canaveral? initials (Y)-/—/ (N) 6a. Are you related to a City of Cape Canaveral Council / member by blood, adoption or marriage? (Y)(N} / 6b. If yes to 6a, please provide name(s) of person(s) and relationship to you: %%%���� C. INTERESTSIEXPERIENCE 1. Briefly state your interest in serving on a City advisory board or committee: lZ D-0-4 , A ion— C ,nil 'i' n vtn gra( kAI oC) -t-o t�111 Gt K 9 q clen, C 2. Briefly state any prior experiences in serving on any governrr ental board or committeE jr 1�•�S�� -�- � � c%�CP_�O 00f- -f#o tart o ni A vn.n r R o C 3. Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to qualify you for membership on the desired board or committee: Ck-,'A.e,r a - a[ 'o JJ 3 t 1 S6 :9O 4. In numerical sequence (1 = most interested), please rank which advisory board or committee on which you wish to serve: a. , Beautification Board b. Board of Adjustment' C. Business and Cultural Development Board d. Code Enforcement Board' e. Community Appearance Board" f. Construction Board of Adjustment and Appeals" g. Library Board h. Planning and Zoning Board* i• Recreation Board j• Other: 'Members of these boards are required to complete and file with the Supervisor of Elections a Financial Disclosure Form upon appointment to said board and prior to July 1 of each year following the initial appointment while still a member of said board. 2 D. STATE REPORTING REQUIREMENTS. Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary of State disclosing race, gender and physical disabilities of board and committee members. Please check the appropriate boxes: RACE African-American Asian -American Hispanic -American Native American Caucasian Not Known GENDER Male Female Not Known DISABILITY 1A2� Physically disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. PLEASE NOTE: • Initial appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain effective for one year from the date of completion. • If you should have any questions regarding the completion of this application, please contact the City Clerk's Office at (321) 868-1221. r Signature: Date: 1 �� Please return to: City of Cape Canaveral Office of the City Clerk 105 Polk Avenue Cape Canaveral, Florida 32920 N Meeting Type: Regular Meeting Date: 10-21-08 AGENDA REPORT AGENDA Heading Consent item 3 No. Resolution No. 2008-31 CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2008-31 REAPPOINTING REGULAR MEMBERS TO THE BEAUTIFICATION BOARD DEPT/DIVISION: LEGISLATIVE Requested Action: City Council consider the adoption of Resolution No. 2008-31, reappointing Judy Hale, Martha Carroll and Elizabeth Mars as regular members of the Beautification Board. Summary Explanation & Background: Terms will expire 11-01-2011. Exhibits Attached: Resolution No. 2008-31 City Manager's Office Department LEGISLATIVE �c;ayc-ii��nl i�uivywc, unierr�s\acu[un\counc-l.}\mee Ling\20)08\10-21-08\200ti-31.C1oc RESOLUTION NO. 2008-31 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; REAPPOINTING REGULAR MEMBERS TO THE BEAUTIFICATION BOARD OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Cape Canaveral, Florida, has by Code Section 2-181 established the Beautification Board of the City of Cape Canaveral, Florida; and WHEREAS, it is now incumbent upon the City Council of the City of Cape Canaveral to reappoint three (3) regular members to said Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida, as follows: SECTION 1. Judy Hale, Martha Carroll, and Elizabeth Mars are hereby reappointed as regular members of the Beautification Board of the City of Cape Canaveral, Florida, with terms to expire on November 1. 2011. SECTION 2. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 21st day of October, 2008. Rocky Randels, MAYOR ATTEST: FOR AGAINST Bob Hoog Susan Stills, CITY CLERK Leo Nicholas Buzz Petsos Rocky Randels APPROVED AS TO FORM: Shannon Roberts Anthony Garganese, CITY ATTORNEY 110 Washington Avenue Cape Canaveral, FL 32920 Dear Ms. Hale: City of Cape Canaveral Your term on the Beautification Board expires on November 1, 2008. Please check the box that indicates your desire to continue to serve on the Board for another three-year term and return this notice to the City Clerk. The resolution to re -appoint Board members is scheduled to appear on the City Council Agenda of Tuesday, October 21, 2008. Thank you. 02""I DO wish to be considered for reappointment. ❑ 1 DO NOT wish to be considered for reappointment. 7Q�� (Signature) Jua(yJHaIff,Chairperson Sincerely, Susan Stills, CMC CITY CLERK 105 Polk Avenue - Post Office Box 326 - Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 - SUNCOM: 982-1220 - FAX: (321) 868-1248 www.myflorida.com/cape - e-mail: ccapecanaveral@cfl.rr.com 10/16/2008 09:42 3218681233 PUBWORKS PAGE 01/01 City of Cape Canaveral CM OF CAPC GA VeftAl September 30, 2008 Martha Carroll 112 Washington Avenue Cape Canaveral, FL 32920 Dear Ms. Carroll.- Your arroll: Your term on the Beautification Board expires on November 1, 2008. Please check the box that indicates your desire to continue to serve on the Board for another three-year term and return this notice to the City Clerk. The resolution to re -appoint Board members is scheduled to appear on the City Council Agenda of Tuesday, October 21, 2008. Thank you. ,d I DO wish to be considered for reappointment - 0 1 DO NOT wish to be considered for reappointment. g==::::fftnature) Martha Carroll, Vic*Cair Sincerely, Susan Stills, CMC CITY CLERK 105 Poll: Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 • SUNCOM: 982-1220 • FAX (321) 868-1246 www.myflorida.com/cape • e-mail: eeapeeanaveral@cfl.rr.com City of Cape Canaveral CITY OF GAPE CANAVERAL FrSeptember 30, 2008 Elizab*1 Mires 430 Maltk )nue Cape Carceral, FL 32920 Dear Ms. . Your term on the WINNWAW 'res on November 1, 2008. Please check "17e re to continue to serve on the Board for another t hyear term 00 11111611001MUMce ft the City Clete W l`,,,Mution to re -appoint Board members is % to appear on tW,,1 OW qfr „ of Tuesday, October 21, 2008. Thank you. �r C1�t DO a be considered for reappfntment. ❑� I DO NM* to be considered for r 'ntment. 1 , (Signatu e) Eliza th Mars, Regular Meaftlit Sincerely, Susan Stills, CMC CITY CLERK 105 Polk Avenue - Post Office Box 326 - Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 - SUNCOM: 982-1220 • FAX: (321) 868-1248 www.myflorida.com/cape - e-mail: ccapecanaveral@cfl.rr.com Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Consent Item 4 No. I recommend approval. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSENT: OUTDOOR ENTERTAINMENT PERMIT FOR BREVARD COUNTY SHERIFF'S OFFICE PAL YOUTH DAY AT CANAVERAL CITY PARK, SATURDAY, NOVEMBER 15, 2008, NOON TO 5 PM DEPT/DIVISION: PARKS & RECREATION Requested Action: City Council consider the approval of an outdoor entertainment permit for the BCSO PAL Youth Day at Canaveral City Park on November 15th, as requested by Ms. Charlene Neuterman, PAL Program Coordinator. Summary Explanation & Background: See attached memo. I recommend approval. Exhibits Attached: PAL Program Coordinator's memo; permit City Mana er!s Offices, Department BCSO -nt\kim\+t+dlcuments\admin\council\meeting\2008\10-21-08\paipermit.doc OCT -15-2008 WED 02 20 PM COMMUNITY P,ELEATIONS FAX No, 3212253012 P. 003 BREVARD COUNTY SHERIFF'S OFFICE POLICE ATHLETIC LEAGUE, INC. P.O. BOX 40, SHARPES, Fl 32959-0040 321.633.2106 (OFFICE) 321.633.1965 (FAX) Reaching For The Stars on Florida's Space Coast To: City of Cape Canaveral From: Charlene Neuterman, PAL Program Coordinator RE: Cape Canaveral Youth Day Plan Action Plan Event Name: Cape Canaveral Youth Day Event Date: November 15, 2008 (Saturday) Event Time: 12:00 pm — 5:00 pm Event Sponsor: Brevard County Sheriff's Office Police Athletic League, Inc. (Non-profit organlzatlon — 59-3441257) Event Co -Sponsor: Brevard County Sheriff's Office — Canaveral Precinct City of Cape Canaveral Parks and Recreation Cape Canaveral Kiwanis Club Event Location: Canaveral City Park and Youth Center 7920 Orange Ave. Cape Canaveral 32920 Benefit of Event: promote the new BCSO PAL Youth Leadership Program starting at Cape Canaveral Youth Center. Traffic Control: Provided by BCSO Canaveral Precinct Parking; Provided by BCSO Explorers and COP's Safety/Security: Provided by BCSO and BCFR OCT -15-2008 WED 02 20 PM COMMUNITY RELEATIONS FAX No, 3212253012 Program Groups. Live Music — D3 Provided Bounce House and Super Slide Traveling Skate Park BCSO Crime Prevention Unit — Child ID/fingerprinting BCSO display units and demonstrations BCFR display units and demonstrations Set Up/Tear Down: Units will arrive approximately 1 -hour prior to 12:00 pm to set up displays and will depart approximately 30 -minutes to 1 -hour after 5:00 pm. Each agency participating will clean up their areas upon departure. Outdoor Music: DJ provided by Celebration's DJ Activities: Obstacle Course and Giant Slide provided by local vendor Carnival style games Child ID / Fingerprinting Child Safety table Demonstrations by BCSO and BCFR Traveling Skate Park Food: Hot Dogs Chips Drinks All food/drinks will be tree to all participants and prepared/served by the Kiwanis Club Insurance: Copy of insurance certificate attached Budget: $1,000 — funding provided by BCSO PAL 019111 OCT -15-2008 WED 02 19 PM Oct 15 2008 10:09AM COMMUNITY RELEATIONS FAX No. 3212253012 City of Core Canaveral 321-868-1224 By signing this application, the applicant acknowledges and agrees to the following provisions: Revised 03-22-07 CITY OF CAPE CANAVERAL, FLORIDA APPLICATION FOR SPECIAL OUTDOOR ENTERTAINMENT PERMIT bate: �d P. 001 p.l The applicant or representative agrees to be on site at all times empowered with authority over all aspects of tho event and empowered to art for the applicant. Name of Applicant: 0 NAICLGIV6 NE UTEWi°n4d Tltla. L PeDC� Finn: 49 VA1eQ 00 L/ 1 LV 666-RIr'F S orrf cc R4 L , I /VC. �N4N-(�i2vFiT� Address: /sox Z/o e 5//, 4 ,ePE-S / Oct- 3 z -1sg- 00 L14)E-Mail: C?'A tAr k tv, , n e whe r/Yt" 62 h C S D. U S • it r� o « TOO ' u o atj� Telephona: 321 50 I� � 1� FAX; -321 e 5/ 6 6? 41-5 Local Contact: N.412 Lt=7VE /V" rrR/"M fj _ Title: PAL x%20 4R*41 ofWeia Local Address (if different from above) Type of Event- - C(2.SO P L V&-9,4 L YU v7��i ,�® � Wi it Alcoholic Beverages Be Served on the Premises? YES NO / � Event Date(s) in Cape Canaveral: N d VCM & F2 IS- C5,4—/V(?- Oyq LOeation(s): Date(s) Time nAW.4VC-AA4 ci rV PARK ll jl!g-1/ o12:00em- 500 Vni cew-nt-e, 4;26V4' -)Q6 U,FiCtO -r~ &5 CE773r9cc. Co az-1,6 Attack map(s) indicating event area and designated parking areas. ❑17aific Control XUse ofPolioo(Mre Rescue Equipment Atreat Closing ❑Vehicies/Equipment on Beach []Other *ehicle Parking on City Property 3peci6f:T0 t_ I c E�=UI� VJEw I NFA NSE D oRA-NhC AV"E . C cosEP G-k9orn -JrAGKSoN Td M 0 N 120 C-- 76- ,/}000WIMDMM F -W_ U4k y9 -ND FSGSO If applicant wishes to erect tante or other temporary structures in conjunction with the event, a building permit application must also be submitted along with all pertinent information relating to the temporary structures and their proposed location. Submittal of the building permit application will oeeur,AFTER City Council hits approved the Outdoor Entertainment Permit. OCT -15-2008 WED 02:20 PM Oct 15 2008 10:09RM Revised 03-22.07 1. INSURANCE COMMUNITY RELEATIONS City of Cape Canaveral FAX No. 3212253012 321-868-1224 P. 002 p.2 A written public liability insurance policy insuring the person staging promoting or conducting the outdoor entertainment event against my and all claims and demands made by any person for Wuriee roceived lr connection with the stagin& promoting, conducting or attendance of or at the outdoor entertainment event, written within limits of not less than $300,000.00 damage or injury to any one person for bodily injury or otherwise, plus $25,000.00 damage to property, and for not less than $500,000.00 for darrtages incurred or claimed by more than one person for bodily injury or otherwise, plus $50,000.00 for damages to property. The original or duplicate of such policy shall be attached to the application for a special outdoor entertainment permit, together with adequate evidence that the premiums are paid,/}CUIaE s AQ NE T I615U24NCC pn�V 0U? -Z -To!/ 7-00 I Name of insurance Co: g I L/ F,7 Po a A(6V 9A -AJ Policy No: 4(JfZ0 / KOO / d CCM6107y) Expiration Date;_ `7 /zJ 1 ZUU g .U. PROMQT)(o AL AtPgIZATTOIN Permittee authorizes the City of Cape Canaveral to utilize Permittee's name and project for public relation purposes and other media rotated purposca, III. EXPENSESIFEES The applicant agrees to pay the City, in advanoo, for any services provided by the City at the City's usual rates and any other permit fees that may be applicable to the particular production as required by the City of Cape Canaveral. IV. . EXEMP?IONS Non-profit organizations may seek a waiver of any of the outdoor entertainment code requirements if the sections waived dealing with the health, safety and welfare of those in attendance, as well as the general public, have been otherwise provided for as required by said coda List any examptiona you are seeking. REi� U r (,S A I uG-2 b F SES /4'55- OC 1 R-TZ70 W LT74 CV E7N'T- L���L,�Lt'� Date Applicant or Repreaeatativefritle Approved by City of Cape Canaveral: City Repre6antative's Name:... . . Title: Signature: Applicants shall keep a copy of this approved potmit and attachments on the day ofthe event within the City of Cape Canaveral, Nr further information, please contact: City of Cape Canaveral Bennett C. Boucher, City Manager 105 Polk Avenue Cape Canaveral, Fl, 32920 Phone: (321) 868-1230 Pax: (321)868-1224 OCT -15-2008 WED 02 20 PM COMMUNITY RELEATIONS FAX No, 3212253012 StaxNet Insurance Company Wiliningtou, Delaware Adtnittistrative Office: 2445 Kuser Road, Suite 201, Hamilton Square, NJ 08690 A Berkley Company Blanket Accident Polity Policyholder; Brevard County Sheriffs Office PAL, Inc P.O. Box 40 Sharpes, FL 32959-0040 Policy Number: PAI V00226117-001 Effective Date: 9/21/2008 P. 005 This Policy is a legal contract between the Policyholder and StarNet Insurance Company (herein referenced as "the Company"). The Company agrees to provide insurance to the Policyholder, in exchange for the payment of the required premium. Coverage is subject to the terms and conditions described in this Policy. This Policy and the coverage provided by it become effective at 12:01 A.M. at the address of the Policyholder on the Policy Effective Date shown above. It continues in effect in accordance with the provisions set forth in this Policy. This Policy is governed by the laws of the state where it was delivered. Signed for the Company at Wilmington, Delaware, as of the Effective Date above: AH51051 President Secretary THIS IS A BLANKET ACCIDENT INSURANCE POLICY. THE POLICY DOES NOT PAY BENEFITS FOR LOSSES CAUSED BY SICKNESS. THIS IS A LIMITED POLICY. PLEASE READ THE POLICY CAREFULLY. To make an inquiry, obtrtin information about your coverage or to resolve a complaint call 1-866-723-4452 THIS POLICY CONTAINS A DEDUC'T'IBLE EXCESS INSURANCE Dean Sports Accident - Florida OCT -15-2008 WED 02 20 PM COMMUNITY RELEATION5 FAX No. 3212253012 P.006 ACORD. U TE ( oan512008 YY) nooe PRODUCER THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION FOR SERVICE CALL McKinley Financial Services, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 645 North Andrews Avenue Fort Lauderdale, FL 33301 COMPANIES AFFORDING COVERAGE COMPANY RIVERPORT INSURANCE COMPANY 964.938.2605 A INSURED SPORTS AND REC. PROVIDERS ASSN. PURCHASING GROUP COMPANY Brevard County Sheriffs Office PAL, Inc. a P.O, BOX 40 Sharpes, FL 32959-0040 CERT. #AP112311-00 COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE: BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS. CO LTR TYPE OF INSURANCE ' POLICY NUMBER POLICY EFFECTIVE DATE (MWDDIVYI POLICY EXPIRATION DATE MWDD)YY LIMITS GENERAL LIABILITY GENERAL AGGR83ATE $ 2,000,000.00 X PRODUCTS-COMProPAGG 5 1,000,000.00 A COMMERCIAL GENERAL LIABILITY CLAIMSMADE F7XOCCLIR WRD 180010 09/21/2008 09/21/2009 PERSONAL L ADV INJURY $ 1,000,000.00 EACH OCCURRENCE S 1,000,00000 OWNER'S` CONTRACTOR'S PROT INCLUDES ATHLEYIC PARTICPANTS X FIRE DAMAGE (Any one Are) $ 300,000.00 MED EXP (Anyone pescn) S N/A AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY S (Por pence) HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per eccidenq $ PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY -EA ACCDENT ANY AUTO OTHER THAN AUTO ONLY: EACH ACC DENT S AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKER'S COMPENSATION ANDa RMPLOYERS'LIABILITY dTH- TORY urnnS ER ELEACHACOOENT $ THE PROPRIETOR! INCL PARTNEReIEXErUTIVE OFFICERSARE: EXCL EL DISEASE - POLICY LIMIT EL OISEA6E - EA EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESISPECIAL ITEMS You(h Sports AcbsAtles 7 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 86 CANCELLED Brevard County Sherrifs Office PAL, Inc. P,O. Box 40 Sharpes, FL 32959-0040 BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3O DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMEO TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE F✓ t Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Consideration Item 5 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: CONSIDERATION: CELLING THE A SPECIAL MEETING TO CERTIFY EGULAR MEETING OHE ELECT ON VEMBER 4TH AND SCHEDULING RESULTS ON NOVEMBER 6TH DEPT/DIVISION: LEGISLATIVE Requested Action: City Council consider the cancellation of the November 4' Regular City Council Meeting and the scheduling of a Special Meeting on November 6' to certify the election results. Summary Explanation & Background: November 4' is election day, and we are required to certify the election results within (3) days after the election. I recommend approval. Exhibits Attached: City Manage' ffice Department LEGISLATIVE ki cuments\admin cil\meeting\2008\10-21-08\cancellation.doc Meeting Type: Regular Meeting Date: 10-21-08 AGENDA REPORT AGENDA Resolution E 6 CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: RESOLUTION NO. 2008-32, SUPPORTING THE BREVARD METROPOLITAN PLANNING ORGANIZATION'S REQUEST TO ADD SR528 TO THE 2035 STRATEGIC INTERMODAL SYSTEM PLAN DEPT/DIVISION: LEGISLATIVE Requested Action: City Council consider the adoption of Resolution No. 2008-32, supporting the Brevard Metropolitan Planning Organization's request to add SR528 to the 2035 Strategic Intermodal System Plan. Summary Explanation & Background: The Brevard Metropolitan Planning Organization requested that all Brevard cities adopt a resolution of support for this request. Exhibits Attached: Resolution No. 2008-38; supporting documents City Mana e ffice - Department LEGISLATIVE pe-nt\kim\ uments\admin\council\meeting\2008\10-21-08\2008-32_r]nr- RESOLUTION NO. 2008-32 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, IN SUPPORT OF THE BREVARD METROPOLITAN PLANNING ORGANIZATIONS' RESOLUTION NO. 09-03 RECOMMENDING THAT THE FLORIDA DEPARTMENT OF TRANSPORTATION ADD STATE ROAD [SR] 528 IN THE 2035 STRATEGIC INTERMODAL SYSTEM PLAN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, SR 528 is the primary access route for the Orlando International Airport, Port Canaveral and the Spaceport, all of which are Strategic Intermodal System [SIS] facilities. These three facilities create directly and indirectly 200,000 jobs in Florida; and WHEREAS, SR 528 connects the Kennedy Space Center Visitor Center, Port Canaveral cruise ships and Brevard beaches with other attractions in the Orlando area. Tourism is the largest industry in Central Florida directly and indirectly creating 100,000 jobs; and WHEREAS, SR 528 is a critical evacuation route not only for Brevard County but for coastal residents as far south as Miami; and WHEREAS, SR 528 is a critical evacuation route not only for Brevard County but for coastal residents as far south as Miami; and WHEREAS, anticipated growth in population, space launch activity and airline and ship passengers and cargo will place additional demands on SR 528; and WHEREAS, significant work on improving SR 528 has been completed. In the last few years, one major bridge was upgraded, a Project Development and Environment Study was approved an a multi -modal corridor study exploring roadway, pipeline and freight and passenger rail opportunities was completed; and WHEREAS, SR 528 presents opportunities for public-private partnerships and other innovative financing approaches. Such partnerships often require a public funding component. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CAPE CANAVERAL: City of Cape Canaveral, Florida Resolution No. 2008-32 2 SECTION 1. The City of Cape Canaveral supports the Brevard Metropolitan Planning Organizations' [MPO] belief, that viewing SR 528 in its totality from 1-4 to Port Canaveral will best serve the public interest. SECTION 2. The City of Cape Canaveral encourages the Florida Department of Transportation to add State Road 528 between State Road 520 and Port Canaveral to the 2035 Strategic Intermodal System (SIS) Cost Feasible Plan. SECTION 3. This Resolution shall take effect immediately upon its adoption. ADOPTED BY the City of Cape Canaveral, City Council on this 21 st day of October, 2008. ATTEST: Rocky Randels, Mayor Name For Against Susan Stills, City Clerk Robert Hoog Leo Nicholas Buzz Petsos Rocky Randels Shannon Roberts Approved as to Form: Anthony A. Garganese, City Attorney Page 1 of 1 Bennett Boucher From: McCartney, Diana[diana.mccartney@brevardcounty.us] Sent: Friday, October 10, 2008 11:51 AM To: boucher-cape@cfl.rr.com; bwfree@townofmalabar.org; cbillias@cityofcocoabeach.com; cchinault@indialantic.com; David Reynal; Gail Griswold; Jack Schluckebier; Jackie Burns; jimb@melbournebeachfl.org; Jim McKnight; Lee Feldman; mark.ryan@titusville.com; Michael Crotty; townhall@townofpalmshores.org; Ric Holt; info@GrantValkaria.org Cc: Kamm, Bob Subject: SR528 Resolution Attachments: SR528 Resolution Transmittal 101008.doc; SR528 Res.pdf The Florida Department of Transportation is developing a funding plan for improvements to major roadways out to the year 2035. The Brevard MPO is concerned improvements to SR 528 are not included in the draft plan. The MPO adopted the attached Resolution at their meeting on Thursday. The MPO requested the resolution be sent to all Brevard cities for possible adoption of a similar resolution. Please note the comment period on the draft funding plan ends October _31. We are also including our transmittal letter to District Secretary Noranne Downs for your reference. We would appreciate receiving a copy of any action your Council/Commission may take. Contact the MPO office at 690- 6890 if there are questions. Thank you. 10/16/2008 RESOLUTION 09-03 RESOLUTION recommending the Florida Department of Transportation include funding for the widening of SR 528 between SR 520 and Port Canaveral in the "2035 Strategic Intermodal System Cost Feasible Plan." WHEREAS, the Brevard Metropolitan Planning Organization (MPO) is the designated and constituted body responsible for the urban transportation planning and programming process for the Palm Bay -Melbourne -Titusville Urbanized Area; and WHEREAS, SR 528 is a component of the Strategic Intermodal System (SIS) connecting 1-4 and Port Canaveral and under the management of Florida's Turnpike Enterprise, the Orange -Osceola County Expressway Authority (OOCEA) and the Florida Department of Transportation; and WHEREAS, SR 528 is a critical element of the regional transportation system due to its central location within the region and the important facilities to which it provides access; and WHEREAS, SR 528 is the primary highway connecting three internationally significant SIS facilities -- Orlando International Airport (OIA), Port Canaveral and the Florida Spaceport comprised of the Kennedy Space Center (KSC) and the Cape Canaveral Air Force Station, and three SIS highways -- 1-4, SR 417 and 1-95; and WHEREAS, the Florida Spaceport is the premier launch facility in the world, Port Canaveral is the second busiest cruise terminal in the world and the Orlando International Airport is the thirteenth busiest airport in the U.S. and twenty-third busiest in the world; and WHEREAS, the three aforementioned SIS facilities are estimated to provide directly and indirectly 200,000 jobs in the State of Florida; and WHEREAS, the OIA and Port Canaveral are significant distribution centers for cargo, all of which moves by truck largely on SR 528; and WHEREAS, tourism is the largest industry in Central Florida with directly and indirectly more than 100,000 jobs; and WHEREAS, SR 528 is the direct route connecting Orlando's attractions with the KSC Visitor Center, Port Canaveral cruise ships and Brevard County beaches thus enhancing the attractiveness of Central Florida to domestic and international visitors; and WHEREAS, SR 528 is a critical evacuation route not only for Brevard County but also, due to its connection to 1-95, for residents of coastal Florida south to Miami; and WHEREAS, the population of the Central Florida region is projected to double to 7 million persons by 2050; and WHEREAS, passenger activity and cargo volumes at both OIA and Port Canaveral will increase significantly in future years and facility expansion is planned or under way to serve these growing markets; and WHEREAS, the Florida Spaceport is engaged in development of the next generation space vehicle and an aggressive program to secure commercial space launch business; and WHEREAS, in recognition of pending future travel demand on SR 528, the Brevard MPO, OOCEA and Florida's Turnpike Enterprise all include widening SR 528 within their respective long range plans; and WHEREAS, two SR 528 improvement studies were recently completed -- a Project Development and Environment Study for the widening of SR 528 to six lanes in eastern Orange and Brevard Counties, and a multi -modal study to assess the feasibility of highway, rail and pipeline improvements in the SR 528 corridor; and WHEREAS, the improvement plans of the three entities that own and operate SR 528 need to be coordinated and implemented in a manner -that serve's the public interest and make sound financial sense; and WHEREAS, in that SR 528 is a state road and partially a toll facility, opportunities may exist for public-private partnerships or alternative funding strategies to advance improvement plans; and WHEREAS, SR 528 is a unique facility with respect to its ownership, the critical facilities and markets it servers and its role as an emergency evacuation route and, therefore, deserves special recognition in the development of funding plans for the Strategic Intermodal System. NOW, THEREFORE, BE IT RESOLVED by the Brevard Metropolitan Planning Organization that the Brevard Metropolitan Planning Organization: 1. Recommends the Florida Department of Transportation include funding for widening SR 528 between SR 520 and Port Canaveral in the "2035 Strategic Intermodal System Cost Feasible Plan" in addition to projects in the Central Florida region already contained therein. 2. Requests other units of government, elected officials and agencies concerned with or affected by future travel conditions on SR 528 express their views to the Florida Department of Transportation. 3. Encourages the Florida Department of Transportation to bring together the various planning organizations, transportation operating agencies and local governments to examine the feasibility of advancing improvements in the SR 528 corridor through a public-private partnership. DONE, ORDERED AND ADOPTED this 9th day of October, 2008. ATTEST: MILO ZONKA, SECRETARY BREVARD METROPOLITAN PLANNING ORGANIZATION R SC ULTZ, CHAIRMA BREVARD MPD October 10, 2008 Ms. Noranne Downs P.E., District Secretary Florida Department of Transportation District Five 719 South Woodland Boulevard Deland, Florida 32721 2725 Judge Fran Jamieson Way, Bldg. B Melbourne, Florida 32940 Telephone: (321) 690-6980 Fax: (321) 690-6827 www.brevardmpo.com Subject: Recommendation to Include SR 528 in the 2035 Strategic Intermodal System Plan Dear Secretary Downs: At their meeting on October 9, 2008 the Brevard Metropolitan Planning Organization adopted Resolution 09-03 recommending the Florida Department of Transportation add SR 528 between SR 520 and Port Canaveral to the 2035 Strategic Intermodal System (SIS) Cost Feasible Plan. The MPO believes the Department should include SR 528 in the Strategic Intermodal System Plan because of its state-wide importance to the movement of people and goods. We wish to call the Department's attention to the following features of SR 528 that the MPO believes warrants its inclusion: • SR 528 is the primary access route for the Orlando International Airport, Port Canaveral and the Spaceport, all of which are SIS facilities. These three facilities create directly and indirectly 200,000 jobs in Florida. ■ SR 528 connects the Kennedy Space Center Visitor Center, Port Canaveral cruise ships and Brevard beaches with other attractions in the Orlando area. Tourism is the largest industry in Central Florida directly and indirectly creating 100,000 jobs. • SR 528 is a critical evacuation route not only for Brevard County but for coastal residents as far south as Miami. • Anticipated growth in population, space launch activity and airline and ship passengers and cargo will place additional demands on SR 528. ■ Significant work on improving SR 528 has been completed. In the last few years, one major bridge was upgraded, a Project Development and Environment Study was approved and a multi -modal corridor study exploring roadway, pipeline and freight and passenger rail opportunities was completed. • SR 528 presents opportunities for public-private partnerships and other innovative financing approaches. Such partnerships often require a public funding component. The MPO believes viewing SR 528 in its totality from 1-4 to Port Canaveral will best serve the public interest. No single agency is responsible for all of SR 528. The Resolution requests the Department bring together public and private entities with an interest in the operation and improvement of SR 528 to coordinate planning efforts and explore the feasibility of public-private partnerships and innovative funding strategies in the corridor. Sincerely, Robert Kamm Director Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Discussion Item 7 No. AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION: JANUARY 2009 "STATE OF THE CITY REPORT" DEPT/DIVISION: LEGISLATIVE Requested Action: Councilmember Shannon Roberts requested this discussion item. Summary Explanation & Background: N/A Exhibits Attached: E-mail City Man3gge s Office I Department LEGISLATIVE nts council\meeting\2008\10-21-08\stateofthecity. Page 1 of 1 Bennett Boucher From: Susan Stills [stills-cape@cfl.rr.com] Sent: Thursday, October 16, 2008 11:31 AM To: 'Bennett Boucher' Subject: FW: Council Meeting Agenda Items Importance: High From: C. Shannon Roberts [mailto:csroberts@cfl.rr.com] Sent: Thursday, October 16, 2008 8:31 AM To: stills-cape@cfl.rr.com Subject: Re: Council Meeting Agenda Items Importance: High Susan, Good morning! Thank you for asking what we would like to have on the Council agenda for the 21 st. I would like to put the following on, if possible: 2009 Government Week Planning January 2009 "State of the City" Report to the Community Thank you for your help with this. Shannon On Oct 13, 2008, at 12:23 PM, Susan Stills wrote: Good Day to You. Please submit your items for the October 21 sl City Council Meeting. We are beginning to prepare the Agenda. Thank you, Susan 10/16/2008 Meeting Type: Regular Meeting Date: 10-21-08 AGENDA Heading Discussion Item 8 No. FLOC information AGENDA REPORT CITY COUNCIL OF THE CITY OF CAPE CANAVERAL SUBJECT: DISCUSSION: 2009 FLORIDA CITY GOVERNMENT WEEK PLANNING DEPT/DIVISION: LEGISLATIVE Requested Action: Councilmember Shannon Roberts requested that City Council start advance planning for 2009 Florida City Government Week activities. Summary Explanation & Background: See suggested activities recommended by the Florida League of Cities. Exhibits Attached: FLOC information City Manage Qic� Department LEGISLATIVE cape-nt\ ydocuments\admin\council\meeting\2008\10-21-08\governmentweek.doc Florida City Government Week - City Information Page 1 of 1 lmLilt. .4... fit FLORIDA LEAGUE OF CITIES, INC, Thursday, October 16, 2008 Who we are I I am a I I'm looking for I Contact Us I Search I Site Index I Home This year's Florida City Government Week packet includes numerous ideas for celebrating the special week. Florida City Government Week buttons and bumper stickers are available by contacting the Public_ Relations Division. A list of suggested activities, media and PR tips, a sample press release and a sample resolution are available for your use. Additional resources include the My City: I'm Part of It, I'm Proud of It! lesson booklet and the ABCs of City Government booklet. The My City booklet provides city staff and teachers with one week of lessons and activities about city government. The ABCs booklet is an educational supplement for elementary teachers, grades 2 - 5. Hard copies of both booklets are available by contacting the Public Relations Division. While we encourage you to celebrate this important week (October 19 - 25, 2008), some cities choose to host their event during a different time in conjunction with another planned city holiday, festival or occasion. In planning your city's celebration of Florida City Government Week, be sure to keep the League informed. Please send copies of resolutions, photos, public relations materials and information on your activities to the Public Relations Division, Florida League of Cities, P.O. Box 1757, Tallahassee, FL 32302-1757, as these ideas may be used in future League publications. A summary and evaluation of activities form may be downloaded to assist you in reporting on your city's activities. Back_ to Top I Suggested Activities I Media & PR Tips I Sample Press Release I I Sample Resolution I Sample Letter to the Editor I Summary & Evaluation Form Security and Privacy Terms of Use http://www.flcities.com/membership/city government week cities.asp 10/16/2008 r Membership > Advertising Florida City Government Week City Trivia �/• • ,:ivir. Education G • Conferences and Cities, Let's Celebrate! Training w October 19 - 25, 2008 > Festival Listings p City Government Week is part of an ongoing effort sponsored by the Florida Financial &Technical League of Cities to raise public awareness about the services that cities Assistance Book �j� perform and to educate the public on how city government works. Cities are • International Relations r� encouraged to involve their local schools, businesses, chambers of Of It, commerce, media and civic clubs in planning City Government Week > Publications activities. • Quality Cities > Resource Library Cities provide a higher level of service than most governments, are generally rated higher by the public than • Salary Survey any other level of government, and yet, many residents are unaware of how city services impact their lives. Through City Government Week, the League hopes to heighten the public's awareness of city government's role in enhancing the quality of life in communities. This year's Florida City Government Week packet includes numerous ideas for celebrating the special week. Florida City Government Week buttons and bumper stickers are available by contacting the Public_ Relations Division. A list of suggested activities, media and PR tips, a sample press release and a sample resolution are available for your use. Additional resources include the My City: I'm Part of It, I'm Proud of It! lesson booklet and the ABCs of City Government booklet. The My City booklet provides city staff and teachers with one week of lessons and activities about city government. The ABCs booklet is an educational supplement for elementary teachers, grades 2 - 5. Hard copies of both booklets are available by contacting the Public Relations Division. While we encourage you to celebrate this important week (October 19 - 25, 2008), some cities choose to host their event during a different time in conjunction with another planned city holiday, festival or occasion. In planning your city's celebration of Florida City Government Week, be sure to keep the League informed. Please send copies of resolutions, photos, public relations materials and information on your activities to the Public Relations Division, Florida League of Cities, P.O. Box 1757, Tallahassee, FL 32302-1757, as these ideas may be used in future League publications. A summary and evaluation of activities form may be downloaded to assist you in reporting on your city's activities. Back_ to Top I Suggested Activities I Media & PR Tips I Sample Press Release I I Sample Resolution I Sample Letter to the Editor I Summary & Evaluation Form Security and Privacy Terms of Use http://www.flcities.com/membership/city government week cities.asp 10/16/2008 City Government Week Activities List Pagel of 3 FLORIDA Li -.AGUE OF CITIES, INC. ;IF �+ Thursday, October 16, 2008 Who we are I I am a I I'm looking for I Contact Us I Search Site Index I Home • Involve businesses, sorority and fraternal organizations. Offer to send a speaker to their meetings to discuss current city issues. Enlist their help in celebrating Florida City Government Week. • Contact your area Chamber of Commerce, get them involved in the activities. Work on sponsoring a joint effort (i.e., downtown festival or parade celebrating Florida City Government Week). • Contact your local library, advise them of the week's activities. Ask if you can make available at their information desk details on celebrating Florida City Government Week. • Initiate a good citizenship "merit badge" program in which younger citizens earn recognition for learning about city government and performing related public services. • Work with senior citizens groups to find innovative ways to involve seniors in city government. • Send speakers to senior citizen -related activities/events to tell them about the special week. • Sponsor an essay contest for city residents. • Offer tours of city hall and other city facilities. Stagger tours to allow for small group interaction with city staff. For school groups, limit the focus of the tour to one aspect of city government, work with teachers to prepare students in advance and plan follow-up activities. • Coordinate ongoing or new partnership programs with schools to stage something special during the week student "mock" city council meetings (election of a Junior "student -based" city council) or "mock" code enforcement hearings, shadowing of city officials and staff, guest speakers from city government addressing school groups, city government career day, recognition of students and teachers at a city council meeting, beautification projects at city sites, dedication of (or special events staged at) recreational facilities shared by cities and schools, recycling or environmental -related student activities, etc. • Get acquainted with local school personnel and encourage opportunities for integrating city government into the school curriculum. For example, key city government terms and definitions could be supplied for use in English classes (many can be found in the teacher handbook; math classes could address the city budget or could be exposed to the computer technology used in all aspects of city government today; and, of course, there could be more integration of the local government curriculum into all the social studies classes (government, civics, history, geography, economics). This could lend itself to in-service training of teachers as to what resources and information on city government are available in their particular county; the development of localized teaching materials; more use of speakers from city government in the classroom; one-on-one mentor opportunities with city personnel; and "hands on" special class projects related to city government. http://www.flcities.com/membership/city government week activities.asp 10/16/2008 r Membership > Advertising Florida City Government Week Suggested Activities > City Trivia > Civic Education 61Y. Here's a list of suggested ways to celebrate the week, some of which can be > Conferences and `' ongoing activities: Traininu i > Festival Listings w • Use the League's model booklet containing lessons and activities about > Financial & Technical city government. Share it with your local schools. Assistance Book > international Relations "' • Use the League's ABCs booklet, an educational supplement for • Publicationstrof ��•,� elementary teachers, grades 2 - 5. Share it with your local schools. V*0 It, > Quality Cities • Set up exhibits at local shopping malls with information on your city > Resource Library government and its services. > Salary Survey • Sponsor a heritage day focusing on the history of the city and its government. This could be coordinated with a local historic group and include community workshops on selected historical city government events, buildings, parks, facilities and people. • Involve businesses, sorority and fraternal organizations. Offer to send a speaker to their meetings to discuss current city issues. Enlist their help in celebrating Florida City Government Week. • Contact your area Chamber of Commerce, get them involved in the activities. Work on sponsoring a joint effort (i.e., downtown festival or parade celebrating Florida City Government Week). • Contact your local library, advise them of the week's activities. Ask if you can make available at their information desk details on celebrating Florida City Government Week. • Initiate a good citizenship "merit badge" program in which younger citizens earn recognition for learning about city government and performing related public services. • Work with senior citizens groups to find innovative ways to involve seniors in city government. • Send speakers to senior citizen -related activities/events to tell them about the special week. • Sponsor an essay contest for city residents. • Offer tours of city hall and other city facilities. Stagger tours to allow for small group interaction with city staff. For school groups, limit the focus of the tour to one aspect of city government, work with teachers to prepare students in advance and plan follow-up activities. • Coordinate ongoing or new partnership programs with schools to stage something special during the week student "mock" city council meetings (election of a Junior "student -based" city council) or "mock" code enforcement hearings, shadowing of city officials and staff, guest speakers from city government addressing school groups, city government career day, recognition of students and teachers at a city council meeting, beautification projects at city sites, dedication of (or special events staged at) recreational facilities shared by cities and schools, recycling or environmental -related student activities, etc. • Get acquainted with local school personnel and encourage opportunities for integrating city government into the school curriculum. For example, key city government terms and definitions could be supplied for use in English classes (many can be found in the teacher handbook; math classes could address the city budget or could be exposed to the computer technology used in all aspects of city government today; and, of course, there could be more integration of the local government curriculum into all the social studies classes (government, civics, history, geography, economics). This could lend itself to in-service training of teachers as to what resources and information on city government are available in their particular county; the development of localized teaching materials; more use of speakers from city government in the classroom; one-on-one mentor opportunities with city personnel; and "hands on" special class projects related to city government. http://www.flcities.com/membership/city government week activities.asp 10/16/2008 City Government Week Activities List Page 2 of 3 • Plan a local recognition ceremony during Florida City Government Week for teachers using the lesson plans in the classroom. • Develop a teachers' packet from your city. Include such items as: a letter from the mayor or key official offering assistance in helping students learn about city government; a list of available speakers from city government; a list of resource materials available on city government; information on any special educational programs or services provided by your city (such as internships, mentor programs, etc.); and a "fact sheet" on the city government. • Add schools to city mailing lists and provide materials that give background information to teachers or would serve as a resource for students. This could include the city budget, organizational chart, copies of council meeting agendas, etc. • Provide teachers with a resource list of materials available from city government, including audio/visuals and publications. • Create a city government shadowing program for teachers and students. • Start a city newsletter for area schools to keep teachers and students up-to-date on city government activities and issues. • Develop a Speakers' Bureau of city officials and staff for area schools and civic groups. • Produce a slide show or videotape highlighting your city government and its services • Fly your city government's flag at school sites and distribute copies of your city's logo. Encourage schools to study the significance of the flag and/or logo design. • Host a city "showcase or expo" with city departments staging special exhibits and demonstrations of their activities and equipment. • Create an "adopt -a -school" program. Various departments of city government could "adopt" a school, or department within the school, to share information and plan activities for students that would enhance learning about a particular aspect of city government. • Sponsor a school City Government Club to study community issues that involve municipal services and citizen participation in decision-making. • Provide students with information from your planning department on anticipated changes in your community and encourage them to create future scenarios for your city. These scenarios could be shared in class discussion with a representative from the city who can raise the various issues that would have to be considered (for example, having the available infrastructure, available revenues, environmental impacts and various interest groups), and how students and their parents might participate in shaping the future direction of the city. • Develop a workbook or coloring book for elementary school children covering city government issues. • Working in coordination with a middle or high school, create an advisory committee of students to study a particular city government issue of importance to teenagers (for example, recreation) and prepare a formal report with recommendations to council. Or, include student representation on an existing citizen committee, commission or board studying an issue of consequence to teens. Make a formal announcement of these appointments during Florida City Government Week. • Coordinate with different city departments to interact with or expand programs for school -aged youth. For example, after-school Recreation Department programs could be enhanced by informational programs on drug prevention, latch -key, bike safety, fire safety and related issues available through Police and Fire departments. • Sponsor a "creative" contest in conjunction with art, music and/or English teachers where students create an original piece of art (including photography), music, poetry, etc., focusing on some particular aspect of city government and its role as the "government closest to the people." • Sponsor a poster contest for area children related to a particular city government issue, e.g., recycling, water conservation, fire or police services, recreation and parks, transportation, planning, etc. This idea could also focus on careers in city government. http://www.flcities.com/membership/city government week activities.asp 10/16/2008 City Government Week Activities List Page 3 of 3 • Host a competition to seek the best solution to a city government problem. Recognize students and teachers at city council meetings. Back to Top City Government Week Home Media & PR Tis i Sample Press Release Sample Resolution Summary & Evaluation Form Security and Privacy Terms of Use http://www.flcities.com/membership/city government week activities.asp 10/16/2008 Parks & Recreation Department 7300 North Atlantic Avenue, P.O. Box 326 Cape Canaveral, Florida 32920 321-868-1227 rlefever cfl.rr.com PARKS & RECREATION DEPARTMENT QUARTERLY REPORT JULY - SEPTEMBER 2008 Racquetball & Tennis League participation has increased & leagues are running four nights a week Brevard Traveling Skate Park came to the Youth Center on Saturday, July 26th from 10:00 am to 5:00 pm. We had about 50 skaters throughout the day. Boot Camp — A new fitness program held at Manatee Park on Monday, Wednesday & Friday nights from 6:00 pm to 7:00 pm began on Wednesday, July 30th. The program is conducted by Fitness in Motion. The cost is $15.00 per day. Kids Community Awareness Day was held on Saturday, August 2nd at the Recreation Complex from 10:00 am to 2:00 pm. Kids received free backpacks filled with school supplies compliments of the Kiwanis Club and the Fish & Dive Shop of Cape Canaveral. The Kiwanis Club also donated hot dogs & drinks for all the kids. Activities at the event included the bicycle rodeo, which donated bike helmets to all the kids, vision screening, health & nutrition information, a variety of health awareness screenings, finger printing provided by BSO, fire safety & ocean safety awareness. The event was a big success, boasting an attendance of over 200 people. Summer Camp ended on Friday, August 8th with an end of the summer pizza party. The camp was a successful learning period. We're hoping to extend the hours next summer & implement a fee. The Youth Center wrapped up their summer activities on Saturday, August 9th with party compliments of Subway & Papa Vito's. The "Rewards Prize Selection" took place at this time. Over 40 kids were on hand to celebrate & take advantage of the awesome prize selection, which came from generous donations from our Cape Canaveral businesses. The Youth Center under went some major exterior renovations & it looks great. New siding (T-111 boards) were put up, new paint & a new sign. Fall Flag Football & Coed Softball Leagues have begun their Fall seasons. Anthony Alonso resigned his position as Recreation Leader at the Youth Center to pursue his masters degree. Recreation Assistant, Toni Dean Saccaro replaced him, but on September 25th resigned her position as Recreation Leader & Recreation Assistant. The Recreation Department as phased out the position of Recreation Assistant & is currently filling the Recreation Leader position. Trapper Jim Greene presented a Reptile & Wildlife Show on Saturday, September 20th from 5:00 pm to 6:30 pm. This question & answer demonstration played host to 3 types alligators, a python & a boa constrictor, just to name a few. Over 200 kids & adults were in attendance. This event was free for everyone. The Recreation Complex Building will be closed on Saturdays & Sundays from 12:00 pm to 4:00 pm. The tennis & racquetball courts will remain open & will be free of charge to the public. We will also be observing this same format on the holidays from 8:00 am to dusk. This was a budget decision made in an attempt to cut payroll costs. The Youth Center numbers have increased considerably this quarter. The kids are exploring lots of new activities & interests. We received several donations for the Center such as a T.V. & a sewing machine with lots of fabric. The kids are very busy & extremely productive. Behaviors are very positive & appropriate; kids are taking ownership for the Center. July 650 (average per day 25) August 546 (average per day 21) September 575 (average per day 23) The PAL Program is joining forces with the Youth Center, implementing a leadership program for kids ages 11 to 17. The group meets Tuesday from 6:00 pm to 8:00 pm at the Youth Center. The on-site coordinator is Deputy Mitch Boshnack. Kids will enjoy activities including leadership skills, community services, games, guest speakers, leadership conferences, field trips & law enforcement presentations. Canaveral City Park Playground Update: Restroom renovations are complete. Oak tree planting will begin in October. We have $4,800 remaining from the FRDAP grant. Additional projects include topping off (3 in.) the engineered fiber chips, two trash cans, swing mats, Poly -Cap safety fence guards & security gate hinges. The slide in the 2-5 play area was damaged due to vandalism. The playground company replaced the slide & the City is pursuing legal action against youths responsible for the damage. New Programs at the Recreation Complex: Kickboxing Level II — Sunday 4:30 pm — 5:30 pm Taekwondo — Tuesday & Thursday 7:30 pm — 8:30 pm Lite & Fit Aerobics — Wednesday 11:30 am — 12:30 pm ATA FIT — Saturday 10:30 -11:30 Beginner Line Dance — Sunday 2:00 pm — 3:30 pm Belly Dance Workshops — last Saturday of each month 12:00 pm — 2:00 pm Body Sculpting — Tuesday 10:30 am — 11:30 am Mini Maestros Music Time — Tuesday 9:30 am — 10:30 am Jazzercise — Monday, Wednesday & Friday 9:00 am — 10:00 am Body in Motion Fitness Assessments — second Saturday of each month 12:00 pm — 2:00 pm Up Coming Events: October 11 th Fall Festival — Manatee Park October 24th Tennis Jamboree — Recreation Complex October 301h Monster Mash Halloween Street Dance — City Hall Annex Parking Lot November 7th — 9th Spring Fling Racquetball Tournament — Recreation Complex November 12th Community Health Fair — Recreation Complex November 15th PAL Kick Off Party — Youth Center December 13th Reindeer Run — Cherie Down Park December 141h Tree Lighting Program — Cape Canaveral Public Library COMMUNITY DEVELOPMENT DEPARTMENT Date: October 14, 2008 To: Bennett Boucher, City Manager From: Todd Morley, Building Official Barry Brown, Planning and Development Director Re: Community Development Department Quarterly Activity Report: July — September, 2008 The following report is a summary of the Community Development Department's activities, accomplishments and on-going projects for the months of July — September, 2008 Community Development Department - Overview: Barry Brown was selected to fill the new position as Planning and Development Director. He started on July 2nd. We look forward to working with Barry. Dennis Clements, Mike Richart and Todd Morley conducted flood damage assessment resulting from Tropical Storm Fay, communicating results daily with Brevard EOC. As a result of Tropical Storm Fay, the Building Officials Association of Brevard County Damage Assessment Committee made flood -related revisions to its damage assessment program. The building department went through our annual CRS and FEMA audit. Special thanks to Duree Alexander for her hard work. This helps keep flood insurance affordable in our community. 10/14/08 Community Development Department Quarterly Report July -- September, 2008 pg. 2 The building department is issuing free permits for Tropical Storm Fay -related construction. The building department has taken on the responsibility for issuing business tax receipts and renewals. Keeping up with the demand has proven to be very challenging! Todd Morley continues to attend Building Officials Association of Brevard County (BOABC) chapter meetings as well as Damage Assessment Committee and Building Code Committee meetings. Barry Brown attended the Florida Planning Conference in Miami in September. The theme of the conference was "Sustainability....just plan it". Sessions included `Achieving Sustainability by Design'; `Achieving Livability Through Sustainable Planning Strategies', `Community Visioning: Creating the Framework for Tomorrow's Florida' and other pertinent topics. Projected and on-going Projects: • Ace Hardware Expansion - (8300 Astronaut Blvd.) — East side of commercial addition has been completed and is open to customers. Construction of screen enclosure facing AIA is nearing completion. • Cabo Verde Condominiums - (A I A & Holman Rd.) — Multi -family site plan. Plan has been reviewed by staff and responses sent to developer. Developer has put this project on hold. The commercially zoned portion of the property has since been proposed for a hotel, a restaurant, and a retail building. (see Holman Rd. Hilton/Hyatt below). • Canaveral Bulk Terminal - (Conveyor System at 245 Challenger Rd.) — Construction of revised drainage plan is ongoing. Also, a request to relocate some of the aggregate piles is being reviewed by staff. • Caribbean Vistas - (420 Madison Ave.) - A (4) unit townhouse building — a preliminary replat was approved on March 20, 2007. The site plan was approved on July 17, 2007. Concurrency Management has been approved. There are no records of a final replat being submitted for this project. No action this quarter. • Holman Rd. (210 Holman Rd.) - Single Family Residence — Currently under construction. 10/14/08 Community Development Department Quarterly Report July— September, 2008 pg. 3 • Holman Rd, Hyatt/Hilton- (Al A & Holman Rd.) — Proposed hotel project consisting of two hotels on a 5.7 acre site with two accessory -use buildings. Total of 171 hotel units. A preliminary staff meeting was held. A conceptual presentation was made to the Planning and Zoning Board under open discussion. Staff is currently reviewing conceptual site plans and will meet with the developer in the near future. • Manatee Bay - (607 Manatee Bay Dr.) - Single Family Residence — Currently under construction. • Mermaid Key - (North half of project is accessed via Thurm Blvd. South half of project is accessed via Astronaut Blvd.) - Residential Condominiums (140 Units) and Commercial development (1.47 acres) on abutting commercial property. Site Plan was approved on August 9, 2007. No activity this quarter. • Puerto Del Rio — (At W. Central and Thurm Blvd.) 164 condominium units in Phases I & II. 240 condominium units in Phase III. Total 404 condominium units at project build -out. Construction has been ongoing since October, 2001. However, no new permits have been issued since the last 5 -story building was completed in June, 2007 (187 units completed to date, 217 units remaining). Developer has approached the City with a concept to re -zone a 5 -acre portion of the R3 property to C-1 for the purpose of constructing a hotel. • Sea Shell Cay North Townhomes — (Lot 3, Sea Shell Lane) — a Special Exception was approved for up to (3) townhouses. The Final Replat was approved by City Council on October 7th, 2008. • Villagio Peel Mar - (S.E. corner of Washington Ave. and Ridgewood Ave.) — Currently under construction. Recently completed projects: • Majestic Bay - (145 Majestic Bay Av.) - Single Family Residence. (One C.O. issued). • Long Point (Rebuilt Fire Damaged SFR) - (215 Long Point Rd.) - Single Family Residence. (One C.O. issued). 10/14/08 Community Development Department Quarterly Report July — September, 2008 pg. 4 Permitting Statistics: (185) Permits were issued with a total construction valuation of $1,016,965.64. Total valuation of construction for calendar year: $4,170,509.96. The department assessed $17,414.00 in permitting fees and $2,367.81 in sewer impact fees; for a total of $19,781.81. (186) Permits were finaled. (2) Certificates of Occupancy were issued. ■ 2 Residential (SFR) (382) Inspections were performed. $140,000,000 $120,000,000 W-0,00%-.00 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 Construction Valuation Annually (2007 includes through this quarter) GV M Q M 0 a W 0 CD CD 0 m m W tl�D W N N N N N G O O O N N N N 10/14/08 Community Development Department Quarterly Report July - September, 2008 pg. 5 Code Enforcement Activities Current Violations: notes: IPMC = International Property Maintenance Code, 1997 NEC = National Electric Code PLFPC= Florida Fire Prevention Coda Code Section and Title Percent 14-51 Minimize Artificial Light - Turtle Hatching 9 5.1% 14-53 Enforcement & Penalties 9 5.1% 14-56 Existing Development 9 5.1% 34-96 Standards Established 7 3.7% 34-97 Duties and Responsibilities 6 3.2% 34-98 Building Appearance and Maintenance 8 4.5% 34-99 Landscape Appearance and Maintenance 2 1.2% 34-122 Public Nuisances Prohibited 24 10.5% 34-126 Remedy by City of Cape Canaveral 24 10.5% 34-151 Declaration of Policy to Prohibit Noise 1 1.0% 34-153 Enumeration of Prohibited Noises 1 1.0% 34-181 Storing, Parking or Leaving on Private Property 6 3.2% 34-209 Spillover Lighting Standards Established 1 1.0% 38-26 Florida Fire Prevention Code -Adopted 1 1.0% 70-69 Receipt Required; Payment of Tax 4 2.0% 70-71 Engaging in Business without paying Tax 4 2.0% 70-72 Evidence of Engaging in Business 4. 2.0% 70-75 Penalty for Failure to obtain or renew receipt 4 2.0% 804 Vehicles for Hire; Compliance 1 1.0% 80-26 Certificate of Public Convenience 1 1.0% 82-221 International Property Maintenance Code 5 2.8% 90-194 Failure to Maintain 1 1.0% 102-38 Enforcement and Penalties 3 1.7% 102-39 Permits 3 1.7% 102-44 Prohibitions 2 12% 102-48 Waivers, Incentive Program 1 1.0% 102-49 Remedial Action 4 2.0% 104/105 Florida Building Code -Permits & Inspections 16 8.1% 110-339 Off-street Parking & Access 1 1.0% 110-466 Application of Performance Standards 1 1.0% 110-492 Location of Spaces 1 1.0% 110-551 Location of Recreational Vehicles 1 1.0% 110-555 Paving of Vehicular Areas 2 1.2% 303-303.1 IPMC Exterior Structures General. �% 10/14/08 District Otv Percentage Section 14 Northeast Section Community Development Department Quarterly Report Section 15 Northwest Section 10 July — September, 2008 Section 22 Southwest Section 28 pg. 6 Section 23 Southeast Section 65 36.5 303-303.2 IPMC Protective Treatment 1 1.0% 303-303.6 IPMC Exterior Wall 1 1.0% 303-303.7 IPMC Roofs & Drainage 1 1.0% 303-303.16 IPMC Doors 1 1.0% 304-304.1 IPMC General 1 1.0% 304-304.1 IPMC Interior Surfaces 1 1.0% 504-504.1 IPMC Plumbing Systems & Fixture 1 1.0% 603-603.1 IPMC Mechanical E ui ment 1 1.0% Total 178 100% District breakdown: (Brevard County breams the City of Cape Canaveral into four districts. The following table illustrates the current code enforcement differences among these districts) Areas of Current Violations by District Otv Percentage Section 14 Northeast Section 75 42.1 Section 15 Northwest Section 10 5.7 Section 22 Southwest Section 28 15.7 Section 23 Southeast Section 65 36.5 Total - 178 100 Code Enforcement Board: The Code Enforcement Board held two meeting. Nine cases were presented. 1. Code Enforcement Activities summarized: f, Current cases: 178 "A Better Place" requests completed: 16 Miscellaneous (i.e. overgrowth, maintenance, permits): 76 Cases Brought Into Compliance 34 Signs Removed 102 Vehicles Tagged 3 Civil Citation Warning Notices For Resort Rentals/Property Maintenance/Garage Sales 4 Civil Citations- For work without a permit 4 Total 417 10/14/08 Community Development Department Quarterly Report July — September, 2008 pg. 7 Community Appearance Board: The Community Appearance Board held two meetings and reviewed (1) request; (1) item was approved, (0) items were denied. Planning & ZoninLy Board: The Planning & Zoning Board held (3) meetings. The Board recommended: (0) site plan, (1) special exception, (0) changes of use; (0) special exception time extension requests; 0 q , () preliminary plats or replats; (1) final plats or replats; (0) easement vacations; (0) ordinances. Discussion was held regarding hotels, protocol of board meetings, the Public School Facilities Element of the Comprehensive Plan, and the Board changed its meeting time from 7:30 p.m. to 7:00 p.m. Local Planning Agency The Local Planning Agency held (1) meeting this quarter. The Board recommended that the Public School Facilities Element be transmitted to the Department of Communitt, Affairs. Zoning Board of Adjustment: The Zoning Board of Adjustment held (1) meeting this quarter. The Board approved (1) Special Exception request. The Board members interviewed Mr. John Bond, a potential board member and recommended that he be appointed by the City Council to the Board. On September 16"' Mr. Bond was appointed by City Council the Board. Chairperson, Earl McMillin and Vice Chairperson, Constance McKone, resigned from the Board this quarter. Construction Board of Appeals• The Construction Board of Appeals did not hold any meetings this quarter. City Clerk's Office Human Resources and Risk Management Services Quarterly Report for October 2008 CITY CLERK'S OFFICE Information Management • City Departments are working to release the new City Web Site in the weeks to come. This will provide the City Departments with oversight for their respective sections of the Site. • Clerk's Office staff assisted the Building Department with the Side Code Ordinance Workshop notification. Legislative • The City Clerk qualified five (5) Candidates for the City Council General Election. Candidates will file their Campaign Treasurer's Reports with the Clerk every 14 days after the close of Qualifying on August 22nd and up to the General Election on November 4"', with a final report due on February 4, 2009. • City Clerk's Assistant prepared New Board Member Orientation Packets and related materials for Ralph Lotspeich, Code Enforcement and John Bond, Board of Adjustment. • City Clerk's Assistant prepared Certificates and Letters of Appreciation for separating Board Members James K. Brown, Library Board, Earl McMillin and Constance McKone, both on the Board of Adjustment. Notary Service • The Clerk's Office still provides free Notary Service for a one page document. However, effective July 1, 2008, all notarized pages after the first notarized page are $10. HUMAN RESOURCES & RISK MANAGEMENT SERVICES Separated Employees: Anthony Alonzo, Recreation Leader Tony Dean Saccaro, Recreation Assistant Jack Heath, Utilities Maintenance Worker Exit Interviews are conducted prior to separation. Employee Transfer: David Delacruz, Streets Maintenance Worker transferred to Water Reclamation as a Utilities Maintenance Worker City Clerk/ Human Resource Office Quarterly Report, October 2008 Page 2 Union Negotiations: • City Manager and City Clerk met with International Operating Engineers Union representatives on August 11th, September 11th and September 29 to discuss three Amendments possible for either party. Agreements concluded with: 1) 4.15% Cost of Living Increase, 2) Eligible Employee Participation in the Healthy Lifestyles Program with Health First -Health Plans, and 3) additional language in the Union Contract reflecting the revised citywide Personnel Policy relating to visible tattoos and body piercings. Property/ Liability Claims: Parking Stops on Fillmore Avenue — City received a notice from the State Attorney's Office of $1,000 in restitution due for the damaged parking stops; Claim has been moved to Accounts Receivable since perpetrator violated court appointed hearing date. Paint Overspray: City's Insurance carrier paid for damages to (4) employee vehicles due to paint overspray. City staff, responsible for the painting, did not request employees to move their vehicles or notify them that the painting was taking place at the Public Works Facility. Criminal Mischief: Restitution anticipated in the amount of $357.25 to the City as the victim of criminal mischief at the Recreation Center, 7300 N. Atlantic Avenue. Workers Compensation Claims: • No injuries this quarter. Bennett Boucher, City Manager City of Cape Canaveral 105 Polk Ave, Cape Canaveral, Florida 32920 Oct. 6, 2008 Re: Third Quarter 2008 Report Dear Mr. Boucher: Waste Management provided a total of 52 garbage collections (including Ocean Woods and the bulk pick up), 13 green waste and 13 recycle collections to the single-family residents. This equates to approximately 140,201 residential collections. In addition, service was provided to approximately 6863 multi -family units, 111 commercial can customers, 188 commercial customers and 5 permanent roll off accounts. A total of 23 documented concerns were received by the City daring this time period with customer having a couple of concerns and the breakdown is as follows: 5 garbage/bulk complaints, 1 recycle complaint, 7 green waste, 3 general /dumpster complaints, and 7 cart deliveries/repair. If you have any questions or need further information, please feel free to contact me. Sincerely, James Tuggle Operations Manager Waste Management -Cocoa Hauling 321-636-6897 x4 Public Works Department Quarterly Report October 2008 Administration Reclaimed Water Stormwater Streets and Beautification Public Works Quarterly Report: July, August and September 2008 DATE: October 14, 2008 PUBLIC WORKS ADMINISTRATION 1. Animal Control. This office processed 12 citizen requests for animal traps for the months of July, August and September 2008 and were notified that a total of 49 animals were trapped as follows: 7 Cats 27 Raccoons 15 Possum 2. Education/Training: 3. New Hires/Transfer: Natasha LaGrone completed her probationary period —August 2008; David DeLaCruz transferred from the Streets Division (Maintenance) to Plant Maintenance — September 2008. 4. Report on Work Orders/Work Production Period # WO's Community service provided 403 hours of additional labor support. FY 08 ----- Jul 08 — Sep 08 66 This Quarter 56 OutstandingThis Qtr ---Still Open 10 Employees Lab Streets Plant Operators/ Water Reclamation Collections/ Sewer Public Works/ Admin Positions - 31 3 8 8 6 6 Vacancies 0 1 0 0 0 Training Events During Qtr - 3 Education CEU's Trenching/Shoring; Fire Safety; Confined Spaces Hours — 8 Ed, Tasha Records Mgt 7 Florida One Stop Requests/Locates (Not all tickets need locates) Tickets Labor Hours Labor Cost 70 26.50 $460.57 Public Works Quarterly Report: July, August, and September 2008 DATE: October 14, 2008 RECLAIMED WATER Plant Production July August September Total Wastewater Treated 35.92 MG 55.98 MG 48.41 MG 140.3 MG Storage Tank 0.99 MG * 0.0 MG * 0.08 MG * 8.02 MG Reuse Cape Canaveral 25.18 MG 18.91 MG 22.86 MG 66.95 MG Reuse Cocoa Beach 11.43 MG 5.17 MG 5.34 MG 19.34 MG Port Canaveral 0.30 MG 0.30 MG 0.30 MG 0.9 MG Total Reuse 36.91 MG 24.38 MG 28.5 MG 89.79 MG River Discharge 0.075 MG 23.3 MG 21.07 MG 44.45 MG Rainfall 6.3 Inches 1 20.85 Inches 3.0 Inches 30.15 Inches Reclaimed Customers 3 1 2 4 9 * Water from reuse storage tank that is added to total reuse used. Waste Water Treatment Plant and Citywide Capital Improvements 1. Reclaimed Water Line. Atlantic Development of Cocoa, Inc., has completed lowering the reclaimed water line for the North Atlantic Intersection improvement. 2. Emergency Repair. Atlantic Development of Cocoa, Inc., has completed emergency repair to the sewer line under the Canaveral Ditch for the installment of the Stormwater Baffle Boxes. 3. Regional Residual Dryer System. This ongoing project approved by City Council on October 21, 2003 is a study for a Regional Biosolids Treatment Facility for Brevard County and participating municipalities within Brevard County. The project website is located at www.SpaceCoastBiosolids.com. A meeting will be scheduled for Phase II of this project - minutes for this meeting will be included on the web site. 4. Wastewater Treatment Facility Permit. The City has received a new Florida Department of Environmental Protection (FDEP) Domestic Wastewater Facility Permit (FL0020541-004-DW 1 P) - expiration date of February 28, 2012. The City has authorized Brown and Caldwell to proceed with work on the FDEP Permit Compliance Administrative Order (AO). This work is ongoing until the AO is completed - the City is currently waiting on a reply from FDEP as to the progress of the AO. The City has completed the 3rd Semi -Annual Progress Report and is waiting on a response from the FDEP. 5. Port Canaveral ASR System. The Canaveral Port Authority was issued a permit for the Aquifer Storage and Recovery (ASR) system. The City has discussed the potential benefits with Port personnel that the ASR would have for all parties involved. Testing of the Port's ASR system continues. This Project is ongoing with City Staff and the Port. 6. Roof — Belt Press Room. City staff is currently reviewing bids to install a new roof for the Belt Press Room at the Public Works Facility. Public Works Quarterly Report: July, August, and September 2008 DATE: October 15, 2008 STORMWATER 1. Maintenance. City staff (inmate crew) routinely removes floatable items and performs inspections of all baffle boxes (6) after heavy rainstorms — floatable items are removed on a less frequent basis during drought periods. Several current National Emergency Grant (NEG) personnel performed an inspection of the City's entire stormwater system. Results of the inspection will be used to identify inlets which require cleaning. 2. Construction Site Inspections. Construction site inspections are completed at the commencement of land clearing, after every rainfall event, and weekly. Inspection of all new construction sites for state mandated regulations in regards to erosion and sediment control is routinely performed. These activities are requirements of the City's National Pollutant Discharge Elimination System (NPDES) stormwater permit. 3. Baffle Box Stormwater Grant. City staff is currently performing water quality monitoring of the three new baffle boxes (Holman Avenue, Center Street, and West Central Boulevard) in accordance with the grant requirements. 4. Baffle Box Cleaning. The City's baffle boxes were cleaned of sediment and debris in January 2008 — approximately four to five cubic yards of sediment were removed from each of the boxes. The next cleaning event will be conducted in January 2009. 5. Street Sweeping. Street sweeping is performed on all City streets on a monthly basis. An annual contract was recently approved with USA Services for another year of street sweeping services. 6. North Central Ditch Project. The City was awarded a Section 319(h) grant from the Florida Department of Environmental Protection (FDEP - $314,770) for stormwater improvements for the northern portion of the Central Ditch. The project has been initiated and should be completed in four-six weeks. Traffic in the westbound lane of West Central Boulevard is currently being re-routed near the work site. 7. South Central Ditch Project. The City was awarded a St. Johns River Water Management District (SJRWMD) grant for the project in the amount of $115,000. Engineering drawings are currently being developed — the initial survey work has been completed. 8. NPDES Permit. The City's NPDES Year 4 Annual Report (stormwater permit) was approved by the FDEP in December 2007. A Notice -of -Intent document detailing the City's proposed stormwater improvement efforts over the next five years was approved by the FDEP in January 2008. 9. Utilities. City staff is now marking all stormwater structures at construction sites as required (City over 10,000 in population). 10. Concrete Construction Contractor. City staff is working with the concrete contractor to repair/replace stormwater basins/sidewalks/streets/medians located throughout the City. 11. Turtle Lighting — Pollution Reduction Project. An additional list of lights requiring corrections was forwarded by the County to FPL — the County has funds remaining from last year to pay for the corrections. The County is currently moving forward with the project. 12. Estuary Grant Application. A grant was awarded to the City by the US Army Corps of Engineers (USACOE) to remove pepper trees from the City property located on Long Point Road. The USACOE conducted a site visit in March 2008 — currently waiting on cost estimates from the USACOE for completion of the project. 13. Stormwater Master Plan. A revised Stormwater Master Plan (updating the 2000 plan) has been prepared and submitted to City Hall for review. 14. Tropical Storm Fay Issues. City staff is currently working with the Port/the developer/residents in the northeastern portion of the City concerning recent flooding issues. A portion of the Central Ditch was also excavated after the storm to increase flow through the Central Ditch. 15. NEG Workers. Four, NEG workers are currently cutting/removing vegetation from the northern portion of the Central Ditch. Removal of this debris should increase surface water flow in the ditch. Public Works Quarterly Report: July, August, and September 2008 DATE: October 14, 2008 STREETS AND BEAUTIFICATION Streets Department: 1. Tree Maintenance. Staff continues to perform pruning of all oak trees at City complexes and along various City streets. Vegetation from the beach crossover areas was recently removed by the City's inmate crew. 2. Inspections. Staff continues to coordinate with the Building Department for tree inspections and reports. 3. Fields Maintenance. Staff continues to maintain the Little League and softball fields for league practices and games. 4. Sand Fences. The Streets Department continues to work closely with other City staff in the organization and implementation of the new sand fence project — currently waiting on permit from the Florida Department of Environmental Protection (FDEP) and the Florida Fish and Wildlife Conservation Commission. 5. New City Sign. Staff has provided to City Hall estimated costs for the installation of a new City sign at City Hall — currently waiting on approval from City Hall. 6. Mowing/Chemical Contractors. Streets Department staff re -bid these two City contracts. Black's Spray Service, Inc. (former contractor) was awarded the chemical spraying/fertilization contract and Professional Diversified Services, Inc., was awarded the mowing/landscaping contract. These contractors are currently performing work for the City. 7. Irrigation Maintenance. City staff continues to maintain existing irrigation systems (over 50) throughout the City. 8. Patriot's Park. The playground equipment from the park has been repaired/replaced and is now operational. 9. Bus Shelters. A meeting is scheduled with SCAT officials in mid-October to initiate the grant procedures to install bus shelters at selected locations throughout the City. 10. Beach Rake. Training for the use of the beach rake will be conducted in November — the beach rake cannot be used on the City beaches until after turtle nesting season (ends October 31). Beautification: Flower Planting. Poinsettias are currently being ordered for planting in December 2008. 2. Flag Poles. Three bids are currently being obtained to install flagpoles at both City signs along SR AIA. 3. City Coins. City coins have been purchased and distributed to City Council and Beautification Board members. 4. Ridgewood Avenue Redevelopment Project. The City's contractor was recently awarded funds to complete the design drawings for this project. Design drawings should be completed in early -2009. 5. North Atlantic Boulevard Redevelopment Project. The City's contractor was recently awarded funds to complete the preliminary design drawings for this project. Design drawings should be completed in early -2009. 6. City Replica Shuttle Model. Contractors for the installation of the City's shuttle model for City Hall are currently being selected. The model should be installed in November 2008.