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HomeMy WebLinkAboutPacket 04-28-2009 WorkshopCITY COUNCIL GOALS AND OBJECTIVES WORKSHOP MEETING FOR THE 2009-10 BUDGET YEAR APRIL 28 2009 1:00 — 5:00 PM 0 S MEETING) INTRODUCTIONIWELCOME: 1:00 PM — 1:15 PM 1) COMMUNITY DEVELOPMENT DEPARTMENT (1:15 — 2:00 PM) 2) SHERIFF'S DEPARTMENT (2:00 — 2:45 PM) BREAK: 2:45 — 3:00 PM 3) PARKS & RECREATION (3:00 — 3:45 PM) 4) ADMINISTRATION (City Clerk, City Treasurer, City Manager) (3:45 — 5:00 PM) ADJOURNMENT: 5:00 PM Overview �*eals partment Heads report on the 2009 and Objectives. • Inform City Council on issues r ated to the 2010 budget. Rules • to idea is a bad idea • Be creative • Take risks (reasonable) • No criticism allowed Summarize 4xfter each departmental presentation ♦ Review ideas ♦ Vote on top ideas and consolid� < Next Steps t at happens next: taff to research the Ideas generated. ■ Incorporate into the 2010 draft b ge . • City Council budget workshop m _tugs in July. ■ Start turning ideas into r41ag . City Council to set tenta r< e\ end of July. 7 Deadly Budgeting Sins 10 • Peter to pay Paul. ,b • e accounting tricks. • Borrow. • Sell assets. • Make something up. • Nickel and dime the emplo e's„ • Delay asset maintenance r r >�I'cerb6n/t. 2 Date: April 24, 2009 To: Bennett Boucher, City Manager From: Todd Modey, Building Offici Barry IBrown, Planning and eveloprnent DirectorW__11, RE Goats and Objectives 2009-10 Status Review of Goals and Objectives discussed for FY 2008-09 General • Consider purchasing a large scale Plotter/Printer. We have a great archiving too]— Laserfiche. Weare scanning current documents, but f tl1-size construction plans are backlogged Need funding. Looking into alternatives. • Look into accepting Credit/Debit Card payments. Additional 3% cost involved. Consideration should be given while reviewing the permit fee revision ordinance anticipated fortune 2009. • For Local Business Taxes - Look into internet-based applications, on-line payments, and on-line licensing. Staff will be looking into changing to Springbrook software for this functionality, • Charging for permits for tree removal for trees which are diseased and/or damaged, but not an imminent threat. This will be addressed in the upcoming proposed tree protection code revisions Zonine • Continue Land Development Code Review process. Staff requests that fixture updates are made on an as - needed basis. • Comprehensive Plan & Evaluation and Appraisal Report (EAR) Process. EAR report approved by DCA. EAR -based amendments are next. • Review zoning fees. Research in progress. Include a fee for Comprehensive Plan amendments. Staff is monitoring current State Legislative action to determine the effect on proposed zoning fee revisions. • Implement Redevelopment Plan. Council will have opportunity to prioritize Goals, Objectives and Policies for implementation within the next quarter. During the Visioning, the plan will be further developed. • Change P&Z meetings to once per month. Have been changed to an 'as -needed' basis. 0 Change CAB meetings to once per month. Have been changed to an 'as -needed' basis. • Add a `Zoning Review' fee to Building Permit fee (for permits for new construction and redevelopment only). Will be considered while reviewing the permit jee revision ordinance anticipated for June 2009. • Charge for pre -application meetings (our ordinance currently offers these at no charge). Staffrequests input. Code Enforcement • Complete review of International Property Maintenance Code (2003 Version) Staff requests we look at the 2007 edition and consider adoption. • Focus on Increase maintenance of foreclosed and/or dilapidated properties, maintaining quality neighborhoods. Staff continues to focus on foreclosed properties and those properties which appear to affect neighborhood quality. • Move Code Enforcement meetings to once every two months. Meetings remain on a monthly schedule. Building • Complete review of Sign Code. LPA has recommended draft approval to Council. Final adoption anticipated June 2009. • Update building permit fees. Staff intends to present a revised draft in June. • Building official to work closely with planner to streamllne and document the development review process from start to finish. We are cun-ently flowcharting procedures toward the departmental management system. • Charge for hurricane mitigation insurance forms. Staffdoes not perform thisfintction. • Amend the schedule of fees to allow a charge for plan review fees for permits which are not picked up. The proposed draft will allow staff to collect a deposit for certain large projects. • Adopt an ordinance which provides for the denial of permits if there are any outstanding fees. The proposed permitfee revision ordinance will include this provision. New Goals and Obiectives 2009-10 General • Management Training for Planning and Development Director and Building Official. • Update Tree Protection Code. • Maintain current level of service. Complete EAR -based amendments. Work with Council on prioritizing the implementation of the redevelopment plan Implement Visioning outcomes Code Enforcement • Continue to utilize civil citations for Code Enforcement Buildine • Building Department Accreditation Goals and Objectives Workshop Community Development Department P.Y. 2009-10 Uanmunily]) roIap—I 1Jcp—t This presentation focuses on two points: 1. Scants update on last year's goals attcl objectives 2. ,additional goals and ob*uves. 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'—d" Aw,'g. d»•ndZmur I Admpt —Am—e w61e6 p.ae/de fm I6e daraiml af,pamlb Irlbare ure any aan4mmd9aup ley 'rk. —),,k rldr Cd —ity D—kptl ae.11 Dgw®nmml Nl— Goals WA ohjed .-m 21503-10 New Goals and O'hlectives 1009-1© 3 community D-16pmem Dgaarmirnt New Gwls -d Objccr Q 200 10 Lrmemf NIA"lVA.a's ftmn'.g f", M"Nrlrr ",Mj (Juw yr Aral Btu,wv,r p{V1e;tal '4�eL wc-lira°°.r, &`waar�.,kPti..mr G:rurYc hM:uP�reia�. catrYa'.rsl Ge.�+;l oY'u�,n.�•.e . ¢',niul+IMr{AR-a.rd.,>mwn� Wak wlth 1 naY�{k nils fi� blk xY><,�. klir^, 1P rllanmGMima rnVtlxe ralr.elcpmml pl�r< . trniramiam G"vuaui°�'.nm� aruu[i'�'rau>a. Q urat�rniam i l a �.ctrii amlr4wrw Ix�ra''c.J I f •,euuam �lGP . DuJdinp Dganromlgmniilztton (11—Illy 1ladir — lti I— Qw,Sn0 -0 ]d=? ANTICIPATED OBJECTIVES FOR Cost Center: 1313-7 Unit/Precinct: City of Cape Canaveral Fiscal Year: 2009-2010 FY 2009 - 2010 ANTICIPATED OBJECTIVES: Improvement in DUI enforcement. (Re-established objective from 2008 — 2009 FY) DUI enforcement must be a precinct -wide philosophy reinforced by supervision. This goal is to be accomplished by providing necessary training and equipment to Canaveral deputies, conducting saturation patrols, "storefront" operations and DUI checkpoints. • Our goal is to increase DUI arrests by 10%, thereby decreasing traffic related deaths and crashes. 2. Improvement in traffic enforcement. (Re-established objective from 2008 — 2009 FY) Traffic continues to be an issue in the City of Cape Canaveral. Numerous complaints are received concerning traffic enforcement. This goal is to be accomplished by increased enforcement by uniform patrol and the Motor Unit whose sole responsibility will be traffic enforcement. Additionally, efforts will be made to educate the public concerning traffic laws. • Our goal is to increase traffic enforcement by 10%. 3. Improvement in the satisfaction of the community. (Continuing goal from previous year) Law enforcement in this area must be customer oriented and must recognize we exist solely for protection and service to the community. Over time, law enforcement agencies may lose the confidence of the citizens they serve. In order to prevent such loss, we must take steps to ensure we are providing adequate service. This goal is to be accomplished by randomly surveying complainants and adjusting our strategies to improve upon our relationship with our community. Additionally, we are going to create an on-line survey to be included on the City of Cape Canaveral, Sheriff's Office web link. As in years past, the mail in survey has been less than helpful with the amount of returns to accurately provide us with viable data to assess our community service. 0 Our goal is to maintain a 90% satisfactory rating or above PARKS & RECREATION DEPARTMENT Parks & Recreation Director Robert Lefever Administrative Assistant Fran Norman Recreation Coordinator Andrea B inney Recreation Assistants: Bobbi Carrigan Jan Butterworth Erin Hegedus Recreation Leaders: Jerry Munday Mary Jane Binney PARKS & RECREATION DEPARTMENT GOALS & OBJECTIVES I. 2008-09 Status Report II. 2009-10 Proposals "RECREATION FOR LIFE" The Parks & Recreation Department would like to encourage everyone to live life to the fullest! Come out & visit one of our beautiful parks or swing by & give our athletic facilities a try. If it's indoor activities you're looking for, stop by the Recreation Complex & take your pick. Whatever you choose you're a WINNER because you're choosing Recreation for Life! PARKS & RECREATION DEPARTMENT 2008-09 STATUS REPORT Canaveral City Playground FRDAP Grant 4 F07105 • Project completed & closed out on March 3, 2009 • Check for $112,500.00 received on March 13, 2009 • Playground name — Sandpiper Park Youth Center • Interior & exterior renovation by the Streets Department PAL Program • Program officially started on February 24, 2009 • PAL allocated $6,000.00 for the program • Currently there are 15 kids in the program Banana River Park • Canoe/Kayak Launch has been approved &will be constructed by the Streets Department • The launch will be located at the north end of Banana River Park • Restroom possibilities are still being researched. Staff is evaluating current programs & usage of the park to see if this would be a good investment. To increase usage during the interim we have agreed to rent portable restrooms during the soccer season. • Sidewalks & additional parking are still an issue & a deterrent in park usage Community/Senior Center • No site has been identified • Requires funding Fee Increases (year to date) • Court Fees — Up $2,232.00 • Facility Rentals — Up $2,490.00 Weekend/Holiday Closing (year to date) • Weekends — Savings of $7,176.00 • Holidays— Savings of $1,665.00 • No vandalism to report • Lack of restrooms is a concern Sailing School • Possible Summer Program • Completion of Canoe/Kayak Launch PARKS & RECREATION DEPARTMENT 2009-10 PROPOSALS Athletics • Turn over coordinating responsibilities & daily operations to sub -contracted referees & umpires • This will free up Recreation Coordinator & better utilize her time • Kickball League • One Day Basketball Tournaments New Revenue Sources (year to date) • Boot Camp - $1,440.00 • Quick Start Tennis Program - $1,200.00 • Tennis Pro (private, group & team lessons) - $1,500.00 • Summer Camp (projected figures/registration in progress) - $5,000.00 • Sponsor Banners (to be displayed on the outfield fences at the softball field, the racquetball observatory deck & tennis court fences) - $2,400.00 • Fees for Softball & Soccer Field Rentals — None collected at this time Recreation Complex • Tennis Nets & Wind Screens were re -placed due to Tropical Storm Fay • Annual Tennis & Shuffle Board Tournaments • Dodge Ball League in Racquetball Courts • Racquetball Court Sports Lighting Marketing & Advertising • New Monthly Newsletter • Full Page Ad in the Press Tribune • Craig's List (community section) • Data Base E-mail to all HOA's & Cocoa Beach Chamber of Commerce • Flyer Roosevelt & Freedom 7 Elementary Schools Special Events • Movie in the Park (6 times per year) • Parents Night Out (4 times per year) • Kids Night at the Youth Center (Friday or Saturday) • Letters to Santa • Summer Camp • Chili Cook Off Facilities • New Youth Center — Requires Funding • Skate Park at the Youth Center — Possible PAL Funding • Restrooms at Banana River Park — Requires Funding Administration awivauamimiouvaiamt�omum0humdmuuuuuidHWma9MiiWAIR vrufimmAOM 2009 Goals & Objectives I, Fvaluate C.O.L. A and merit ncre hc-ti. es for emp€aycCity Council approved a 4.1 S% C O, L.A. and merit increase %aands. z Re-establishing a yuarerly newsiellcc No jund•s mere 6udgeeed for a paper nett•sleuer and mad (m 1t Use of to-eb site for e-nesesleuer and looking[ Mr a srtlunleer to help wrtte storms. Recreation established o rnondtfy netv.de uer. Analyze off year election costs. Die 1009 estimated election cost is 514519- Sta is svggesunt� four year elected o_jicial terms to reduce eoses The Charter review committee should revietr this as well. Public Infonnation Launched a new web site for the City, each department maintains their sections. Completed new marketing video ti Staff submits press releases to local media about City activities and projects. v Published the annual state of the City report. 2010 Issues y Revenues are Flat and declining. y Property tax base continues to decline. 's Continued loss of State Shared revenues. y Do not use reserves for operating, only for one time capital expenditures. y Focus on maintaining "core — basic" services. Retain workforce. Wages d Employees normally receive C.O.L.A and Merit increases. CPI is -0.4% March 2009 Merit — 1 — 3% Items to consider. 6, lmpicment Community visioning action plan. a Funding of N. Atlantic Avenue streetscape project. 'o Fund the construction of the new Police Department and or City Hall facilities. Stan a volunteer program. a Implement GovQA online customer service and tracking system. Items to consider u City Council Legislative items. ti City management improvement items.