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HomeMy WebLinkAboutPacket 04-29-2009 WorkshopCITY COUNCIL GOALS AND OBJECTIVES WORKSHOP MEETING FOR THE 2009-10 BUDGET YEAR APRIL 29, 2009 1:01-- 5:00 PM (2ND MEETING) INTRODUCTIONNVELCOME: 1:00 —1:15 PM 1) FIRE DEPARTMENT (1:15 — 2:00 PM) 2) BEAUTIFICATION (2:00 — 2:45 PM) BREAK: 2:45 — 3:00 PM 3) STORMWATER (3:00 — 3:45 PM) 4) PUBLIC WORKS (Streets, Water Reclamation) (3:45 — 5:00 PM) ADJOURNMENT: 5:00 PM What you don't see 845 Fire Inspections 06/07 (City) Knox Box Program for the Elderly Public Education at Cape View Pre -plans and Mapping Numerous Community events Lifeguards Emergency Management Community/City employee Education • Lift assists and well being checks Numerous Holiday activities Payroll, H.R./Employee benefits, Accounts Payable/Receivable, Information technology First Goal Canaveral Fire Rescue will apply for the stimulus money when R becomes available later this year. %ari9 Second Goal Fire Inspections ■ Turnover Fire inspections to the City ■ The Building Department has been supplied with the education requirements and dates. Third Goal Reduce ISO Rating oThe Department has requested the City Manager have us re -rated o We received the pre -survey package on April 17, 2009 4 Fourth Goal Maintain Competitive Pay o Step Plan is in place 0Investigating Longevity Pay Competitive In Brevard but not Orlando or Orange County oMost pays have been frozen 6� Beautification: FY 2008-2009 Goals/Results: 1). Install flagpoles/lights at both north and south City signs. Response: Project completed in January 2009. 2). Does the City wish to continue support for Keep Brevard Beautiful? Response: The City contributed $2,300 this fiscal year (usual annual amount). 3). Beautification Board would like to eventually purchase new Christmas decorations - $15,000. Response: Streets Department is currently reviewing various Christmas decorations — to be presented to Beautification Board. 4). Poinsettias — typically plant 2,000 plants - could reduce to 500 plants for cost savings? Response: Only 1,500 plants were planted at Christmas. 5). Continue with annual sea oats plantings ($4,000) — reduce number of plants? Response: Project completed in February 2009 (7,500 plants). 6). Complete redevelopment of Ridgewood Avenue and North Atlantic Avenue — medians, planters, etc. Response: Ridgewood Avenue is in the final design stage — project to be bid this summer (estimated cost of $2.2 million). Brad Smith Associates completed the conceptual design drawings for Norih Atlantic Avenue in March 2009 (estimated cost of $1.8 million). 7). City -leased property located north of Country Inn Suites — future park — must work with property owner (Port Canaveral)? Response: Port wishes to leave the site undeveloped — possible future storm -water park? 8). Potential clock tower at City Hall complex? Response: Not budgeted. 9). Limit Beautification Board meetings to six meetings per year (instead of current 12 meetings). Response: Meetings have been reduced to quarterly or on an as needed basis. Other Goal/Result Issues: 1). Install transit shelters/benches at locations throughout the City. Response: Project is currently moving forward with a grant from the Space Coast Area Transit (SCAT). Due to limited SCAT funds, the following activities will be completed: FY 2008-2009: 0 Six shelters and 11 benches/trash cans will be installed. FY 2009-2010: a Six additional benches/trash cans to be installed. The City has the option of contributing funds to complete the entire project in FY2008- 2009 — cost of $27,000. 2). Sufficient lighting along SR AlA and North Atlantic Avenue? Response: 200 -watt bulbs will be installed in street lights at major intersections along SR Al A. Additional street lights will be added at the intersection of West Central Boulevard and North Atlantic Avenue (new intersection). FPL currently performing engineering. FY 2009-2010 Goals: 1). Keep Brevard Beautiful. Make annual contribution ($2,300). 2). Sea oats. Continue annual planting of sea oats along dune line (winter - 5,000 to 7,500 plants). 3). Ridgewood Avenue Redevelopment Project. Plant/maintain trees/shrubs as part of the redevelopment project — to be bid in summer 2009. 4). Manatee Park. Plant flowering tree forest along shoreline at park. 5). Beach crossovers. Plant areas of flowering plants around entrance to beach crossovers. 6). Transit Benches. Install six additional transit benches/trash cans with SCAT funds. 7). Routine annual projects from Beautification Fund: • Landscape maintenance contract - $145,000; Chemical applications contract - $31,000; Inmate contract services - $58,000; and Contractor irrigation services - $2,500. Stormwater: FY 2008-2009 Goals/Results: 1). Initiate routine program to clean stormwater outfalls to the Banana River. Response: Outfalls are routinely inspected after heavy rainfall events — most outfalls "clean themselves" due to high stormwater flow in pipes. 2). Complete grant -funded project for the cleanup of the southern portion of the Central Ditch. Response: Grant was rescinded by the St. Johns River Water Management District (SJRWMD). City continues to move forward with design drawings for flood control measures — improvements to be funded by Stormwater Utility. 3). Initiate program to improve and maintain the northern portion of the Central Ditch. Response: Working on easement and permitting issues to allow for a thorough cleanup of the northern portion of the ditch. 4). Select/construct future stormwater projects. Response: Seven (7) major stormwater improvement projects have been identified. • Install exfiltration trenches beneath ball diamonds at Central City Park — possible funding from the Florida Department of Environmental Protection (FDEP) and the SJRWMD. • Install hydrocarbon filtration devices in selected stormwater inlets adjacent to hydrocarbon source areas - possible funding from the FDEP and the SJRWMD. Florida Department of Transportation (FDOT) should also be approached for funds. • Install debris baskets in selected inlets — possible funding from the FDEP and the SJRWMD. • Installation of nutrient -separating baffle boxes at Central Ditch on SR A 1 A - possible funding from the FDEP and the SJRWMD. FDOT should also be approached for funds. • Wet detention pond at Manatee Park — stormwater could be treated at WWTP and reused during drought periods. Possible funding from the FDEP and the SJRWMD. • Wet detention pond at SE intersection of Orange and Buchanan Avenues — would require purchase of property. Possible funding from the FDEP and the SJRWMD. • Wet detention pond/park at vacant property located at SW intersection of West Central Boulevard and North Atlantic Avenue — would require purchase of property. Possible funding from the FDEP and the SJRWMD. Other Goal/Result Issues: 1). Complete Stormwater improvements to the northern portion of the Central Ditch. Response: Project completed in January 2009. 2). Improve stormwater system in Harbor Heights neighborhood. Response: New stormwater inlets were installed in Harbor Heights in December 2008. Selected stormwater pipes were also TV monitored to determine current conditions. 3). City Council should consider raising the Stormwater Utility Fee. Response: The City's fee is currently one of the lowest in the state. 4). Improve Stormwater system in NE portion of the City (Solana Lakes area). Response: A number of tasks were completed: • Information was provided to residents for the possibility of using stormwater for irrigation water. • Improvements were constructed so that excess stormwater from the Villages of Seaport could be pumped to the City's stormwater system. • Cost estimate to conduct an engineering study of Port Canaveral's stormwater system was provided to the area Homeowner's Associations. Not a stormwater project, but........ Estuary grant (65% - 35% match) for property located at western end of Long Point Road. Response: Currently waiting on permit from the FDEP. Project is scheduled for late-2009/early 2010 when pepper trees are not in bloom (December — April). FY 2009 — 2010 Goals: 1). Stormwater improvements to the Central Ditch. Complete flood control measures (new headwalls, stormwater diversion structures, fencing, etc.) immediately south of West Central Boulevard — maintenance project — grant funding unlikely. 2). Continue stormwater inlet change -outs. Continue to change selected stormwater inlets (6) to at -grade inlets similar to the new inlets in the Harbor Heights neighborhood. 3). Dredging of northern portion of the Central Ditch. Obtain expanded easements and permits to thoroughly dredge the Central Ditch north of West Central Boulevard. 4). Dredging of southern portion of the Central Ditch. Obtain permits to thoroughly dredge the Central Ditch south of West Central Boulevard. 5). Ridgewood Avenue Redevelopment Project. Complete stormwater improvements as part of this redevelopment project - $130,000 in stormwater funds to be allocated. 6). TV monitor stormwater system. Initiate three-year plan to TV monitor the City's entire stormwater system — also make emergency repairs where required. 7). FEMA funds. Obtain funds from FEMA and reconstruct shoreline areas along Banana River Park, Manatee Park, and the Wastewater Treatment Plant. 8). Routine annual maintenance projects from the Stormwater Utility include: Street sweeping - $9,200 (monthly); Repairs to inlets - $19,050 (6); Baffle box cleaning - $12,000 (8); and Herbicide for Central Ditch - $1,500 (typically two events). Not a stormwater project, but........ Estuary grant project for Long Point Road. Complete re -vegetation project (December — April). Streets Department: FY 2008-2009 Goals/Results: 1). Initiate plan to rebuild beach crossovers (budgeted $20,000 per year for numerous years). Response: Project plan has been prepared — National Emergency Grant (NEG) workers have completed inspections of all crossovers and performed all major repairs — currently performing minor repairs. 2). Consider purchase of a new City sign (estimated cost of $47,950). Response: Not budgeted. 3). Purchase of a replacement truck ('94 Ford - estimated cost of $25,000). Response: Not budgeted. 4). Continue efforts to obtain turning lights - possible lights on SR AIA at West Central Boulevard and Columbia Drive. Response: Ongoing (annual process). 5). Transportation impact fees from the County — waiting on amount available — proposed locations include: • East side of Manatee Park/Public Works Facility (1,500 feet); • East side of Banana River Park (700 feet); and • North side of West Central Boulevard (1,500 feet). 6). Possible revenue enhancements. Response: Install parking meters at beach ends — currently under review. FY 2009-2010 Goals: 1). Goals. Do to budget, Public Works will "carry over" last year's Goals and Objectives to FY 2009-2010 and attempt to complete selected goals. 2). Sidewalks. Install sidewaWerossover in the right-of-way between Shorewood and Villages of Seaport with impact fees from the County. Cost estimate has been received ($75,000) — cannot perform construction during turtle nesting season. 3). Routine annual maintenance. Projects include: • Annual Traffic Concurrency Report - $3,200; • Street light/traffic signals power bilis - $70,000; • General building and grounds maintenance - $20,000; • Equipment maintenance - $12,000; and • Sign maintenance - $2,000. Wastewater: FY 2008-2009 Goals/Results: 1). The major goals and objectives for the wastewater treatment plant (WWTP) have been delayed — the reason is unknown cost requirements to complete the City's Administrative Order (A.O.) No. 06-2162 which is to become part of the Operational Permit issued to the City for the Water Reclamation Facility. The City is also working with Port Canaveral on an Interlocal Agreement for the use of the Port's Aquifer, Storage and Recovery (ASR) system — ASR can be used as backup if needed for the City's permit. A.O. costs could range from $100,000 to $750,000. • Testing is ongoing (both A.O. requirements and ASR). • Will repair all equipment only when needed. • All infrastructure is currently in good condition. • All maintenance and preventive maintenance in the scheduled line item budget will be completed (the Florida Department of Environmental Protection [FDEP] extended the City's compliance date of the A.O. to March 2010). • The WWTP and infrastructure improvements are currently in the stand-by mode. Discussion items followed: 1). Intersection improvements at West Central Boulevard and North Atlantic Avenue. Response: Completed in April 2009. 2). The FDEP can compel the City to build additional tanks (and additional infrastructure) to divert wastewater from the Banana River. Response: Project ongoing — working with the Port. 3). If the Interlocal Agreement does not go through with Port Canaveral, alternative ways to dispose of the City's reuse water include the construction of additional tanks and an exfiltration system on the dune line. Response: On stand-by. 4). Lift Station 41 force main as been completed. Response: Survey has been completed for easements - currently working to complete the easement agreements. 5). Recommendation was made to update eating and washing areas for the WWTP employees. Response: Area as been cleaned — initiated completion of repairs and painting — expect completion in May 2009. 6). FDEP has yet to respond to WWTP report submitted by the City in November 2007. Response: FDEP has responded and the City has put a Minor Revision into the Permit to eliminate monthly monitoring for zinc, dichlorobromomethane, and silver. 7). The observation was made that there should be master calendaring, planning and scheduling for the different project areas throughout the City; to encourage additional relevant metrics for what the City is doing in terms of performance goals relative to what the City is trying to accomplish; and through customer service standards each of the departments should establish what they are doing to help communicate to the community. Response: A Weekly Status Report is generated on all ongoing projects — this report is posted on the City's web page. FY 2009- 2010 Goals: 1). To complete the City's WWTP Permit by March 2010. 2). To be proactive on preventive maintenance of all the equipment in the WWTP and lift stations. 3). Work with the Port on the ASR project - this will be a major benefit for the City. 4). Initiate a 10 -year manhole rehabilitation project as part of the Inflow and Infiltration (1/I) Project — currently preparing cost estimates with contractors.