The URL can be used to link to this page

Home My WebLink AboutPacket 11-17-2009 RegularCity of Cape Canaveral CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY November 17, 2009 7:00 PM AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: OATH OF OFFICE: 7:00 p.m. — 7:05 p.m. Rocky Randels, Mayor PRESENTATION: 7:05 p.m. — 7:30 p.m. Tourism Industry Update — Rob Varley BOARD INTERVIEW: 7:30 p.m. — 7:40 p.m. Ms. Shawn K. Painter — Business & Cultural Development Board REPORTS: 7.40 p.m. — 8:00 p.m. City Manager Staff Business & Cultural Development Board Report 105 Polk Avenue • Post Office Box 326 Cape Canaveral, FL 32920-0326 Telephone: (321) 868-1220 Fax: (321) 868-1248 www.cicyofcapecanaveral.org • email: ccapeca.naveral@ci].rr.com �`' of Cape Canaveral, Florida vvember 17, 2009 Page 2 of 3 AUDIENCE TO BE HEARD: 8:00 p. m. — 8:20 p. m. Comments to be heard on items that do not appear on the agenda of this meeting. Citizens will limit their comments to five (51 minutes. The City Council will not take any action under the "Audience To Be Heard" section of the agenda. The Council may schedule such items as regular agenda items and act upon them in the future. RESOLUTIONS: 8:20 p.m. — 8.40 p.m. 1. Motion to Approve: Resolution No. 2009-42; Electing a Mayor Pro Tem of the City of Cape Canaveral; providing an effective date. 2. Motion to Approve: Resolution No. 2009-44; Providing a General Procedure for Granting Economic Development Ad Valorem Tax Exemptions. CONSENT AGENDA. 8:40 p.m. —8:50 p.m. 3. Motion to Approve: Regular City Council Meeting Minutes of October 20, 2009. 4. Motion to Approve: The City Council Meeting Schedule for the remainder of 2009 and for 2010 and submission dates for Agendas and Agenda Packets for same. 5. Motion to Approve: Resolution No. 2009-43; Endorsing Employer Support for the National Guard and Reserve. 6. Motion to Approve: Purchase of a 6" Portable Pump for Emergency Pumping in the amount of $40,568.36 through GSA Contract # GS -07F -0140V. 7. Motion to Approve: Purchase of Standby Generator for Lift Station No. 3 in the amount of $48,000 through the Florida Sheriffs Association Bid Package. RECONSIDERATION: 8:50 P. M. — 9:00 P.M. 8. Motion to Approve: Regular City Council Meeting Minutes of August 18, 2009 and approval of the Regular City Council Meeting Minutes of October 6, 2009. ORDINANCE: First Public Hearing: 9:00 P.M. — 9:15 P.M. 9. Motion to Approve: Ordinance No. 11-2009, Budget Amendment. 1'of Cape Canaveral, Florida ovember 17, 2009 Page 3 of 3 CONSIDERATION: 9:15 p.m. —9:35 p.m. 10. Motion to Approve: Award the Bid for the Ridgewood Avenue Improvements Project (Bid # 09-03). 11. Motion to Approve: Appointment of a Voting Delegate and an Alternate Voting Delegate to the Space Coast Transportation Planning Organization representing the North Beaches Coalition, 12. Motion to Approve: Appointment of a Technical Advisory Committee (TAC) Member and Citizens Advisory Committee (CAC) Member to the Space Coast Transportation Planning Organization representing the City of Cape Canaveral. 13. Motion to Approve: 2010 Legislative Priorities DISCUSSION: 9:35 p.m. —9:45 p.m. 14. Model Water Conservation Ordinance for Landscape irrigation. REPORTS: 9:45 p. m. — 10:00 p. m. 15. Council ADJOURNMENT: Pursuant to Section 286.0105, Florida Statutes, the City hereby advises the public that: If a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, that person will need a record of the proceedings, and for such purpose that person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based_ This notice does not constitute consent by the City for the introduction or admission into evidence of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's office (868-1221) 48 hours in advance of the meeting. Mea -11m To: Bennett Boucher, City Manager From Business & Cultural Development Board cc; Angie Apperson, City Clerk nate: November 10, 2009 Re: Prospective Board Member The Business & Cultural Development Board interviewed Ms. Shawn Painter at their November 9, 2009 monthly meeting. The board feels that Ms. Painter would be an asset to the board and recommends that City Council interview Ms. Painter at their November 17, 2009 meeting for appointment as an Alternate Member of the City of Cape Canaveral's Business & Cultural Development Board. aes0ectfully submitted, Kim M. McIntire, Secretary CITY OF CAPE CANAVERAL APPLICATION FOR APPOINTMENT TO CITY ADVISORY BOARD OR COMMITTEE Pursuant to Section 2-171, Cape Canaveral Code City Code requires prospective and existing board members to fill out an application. City Code also prohibits a person from serving on a City Board or Committee if that person has been convicted of a felony, unless their civil rights have been restored_ Please complete the following in the space provided: A. GENERAL n � 1. Applicant Name: IX115 • \1 koro 2. Home Address: ! 'So hZ 3. Home Telephone: { n 13 - a 5 0-2- 4. Occupation: 5. Business Telephone: C2 L Pr J��► e. ' 15 3 6. Business Address: B. ELIGIBILITY The information provided in this section is for purposes of determining whether you are eligible to serve on a City advisory board or committee. 1. Are you duly registered to vote in Brevard County? 2. Have you been a resident of the City of Cape Canaveral for 12 mon�hss or l 0� , 3 ye 4 bc��l e e. ,� 3a. Have you ever been convicted or found guilty, regardless of adjudication, of a felony in any jurisdiction? Any plea of nolo contendere (no contest) shall be considered a conviction for purposes of this question. 3b. 4a. If yes to 3a, have your civil rights been restored? Do you presently serve on any other City of Cape Canaveral advisory board or committee? 4b. If yes to 4a, please list each: (Y) -], /(N) I— (Y) (N) Jos} gid(A-\JCr-S (Y) (N) 5. City ordinance requires that all persons applying for a City advisory board or committee must voluntarily consent to a standard criminal background check before being appointed to a board or committee. Do you voluntarily /initials consent to having a standard background check performed on you by the City of Cape Canaveral? (Y) (N) 6a. Are you related to a City of Cape Canaveral Council member by blood, adoption or marriage? (Y) (N) 6b. If yes to 6a, please provide name(s) of person(s) and relationship to you: C- INTERESTS/EXPEPJENCE 1. riefl state your intere in serv��ppgg on a City advisory board or com itt W , 2W&,60 vea1S v amc— riefly state any prior ewe "ences in serving on any ovemmental board or committe I C.kd s ar t fe a CA- % i 1F1 Q a Ci Cd �8ti J J�Y1 �/1'JI' jI t5c� CS A Is A, Nm &A47 D4 a V I sic rS -,-C�� $o&tJS �f-' j 3. , Please list any specialized skills and training (e.g., architect, engineer, general contractor, etc.) that you feel help to qualify you for membership on the desired board or commi ee: Gidi pula.-I�u < a Ay s� s d 4. In %equence = interested), rank board numerical (1 most please which advisory or committee on which you wish to serve: a. .3 Beautification Board b. Board of Adjustment` c. Business and Cultural Development Board d. Code Enforcement Board - e. Community Appearance Board` f. Construction Board of Adjustment and Appeals` g. Library Board h. Planning and Zoning Board" i. Recreation Board j. Other: `Members of these boards are required to complete and file with the Supervisor of Elections a Financial Disclosure Form upon appointment to said board and prior to July 1 of each year following the initial appointment while still a member of said board. D. STATE REPORTING REQUIREMENTS. Section 760.80, Florida Statutes, requires that the City annually submit a report to the Secretary of State disclosing race, gender and physical disabilities of board and oommittee members. Please chuck the appropriate boxes: RACE GENDER African-American Male Asian -American Female Hispanic -American Not Known Native American Caucasian DISABILITY Not Known Physically disabled YOU HEREBY REPRESENT TO THE CITY OF CAPE CANAVERAL, UNDER PENALTIES OF PERJURY, THAT THE INFORMATION PROVIDED HEREIN IS TRUE AND ACCURATE TO THE BEST OF YOUR KNOWLEDGE, AND THE CITY OF CAPE CANAVERAL HAS THE RIGHT TO RELY ON THAT INFORMATION. YOU HEREBY ACKNOWLEDGE THE EXISTENCE OF THE CODE OF ETHICS FOR PUBLIC OFFICERS [SECTIONS 112.311-.326, FLORIDA STATUTES] AND THE FLORIDA "SUNSHINE LAW" [SECTION 286.011, FLORIDA STATUTES], WHICH MAY PERTAIN TO YOU IF YOU ARE APPOINTED TO A CITY ADVISORY BOARD OR COMMITTEE, AND IF APPOINTED, IT IS YOUR SOLE OBLIGATION AND DUTY TO COMPLY WITH SUCH LAWS. PLEASE NOTE: • Initial appointment to any City board is subject to City Council approval following a brief interview before the City Council at a regularly scheduled meeting. • Your application will remain effective for one year from the date of completion. • If you should have any questions regarding the completion of this application, please contact the City Clerk's Office at (321) 868-1221. Signature: )� Date. A) y Please return to: City of Cape Canaveral Office of the City Clerk 105 Polk Avenue Cape Canaveral, Florida 32920 �T' 410+ h n cl ha.Le j Ccj n I e -s UpL1,r -� L, '44 - -o C cs W .moi.. ,� m,,P- or D LY r" -f-1 O U ✓ �Jc�Y bj,�,J-�Js&es oofyl n 1 �-Y h 0.0C, rZ�4LZ n For Office Use Only: Date Appointed: Appointed by.- Board y:Board Appointed to: Term Expires: FOLISYTH LLAGE VSIoN A Newsletter for the Forsyth Community July 30, 2009 As the Forsyth to receive $300,000 in capital funds Forsyth could receive two separate allocations totaling 5300,000 through a 530 billion capital bill after legisla- tion was signed and announced by Illinois Gov. Pat. Quinn on July 13. The monies must be spent on con- struction in the Village. Village Administrator Austin Edmondson said $100,000 has been designated for construction of a com- munity center and $200,000 for infra- structure, public safety and security enhancements. The funds will come through the Department of Commerce and Economic Opportunity (DCEO), he said. Edmondson would not speculate on when the monies would arrive or what specific projects trustees will fund with the 5200,000 allotment. He noted, however, that the $100,000 was specified for use only as a "com- munity center." "It's always good to get additional revenue, and I'm sure the Board [trustees] will act responsibly to see that the money gets put to the best use," lie commented. • ,tee I Developer plans new subdivision north of Grayhawk possible perpetrators, saying "don't Work could begin as early as this fall on a new residential subdivision planned iscount your ext -door o i,,ghbor" for 150 acres of farmland north of County Highway 20, west of Stevens Creek Most reoertdly, 4"hoilleow1ner in and immediately north of the Grayhawk subdivision. A name for the subdivi- sion remains to be decided_ en created on" xuhn "We're not looking for a dirtbag," one deputy commented, Deputies have noticed some patterns to the robberies and are patrolling more frequently. Resi- dents are asked to be extra cautious with lacks and lights and vigilant about their homes as well as their neighbors' homes. Deputies were surprised to see that many garage doors remain open throughout the night and suggest more caution be taken at this time. + Developer Steve Horve purchased land known as the Martin farm several years ago and will begin phase one on 75 acres after crops are harvested. The majority of the 52 lots in this phase are between one to two acres in size. "Ex- pect some very unique homes. One lot is 43/4 acres, the smallest 200 feet by 200 feet," said Jeff Horve, who joins his father and his brother, Steve, in the venture. Noting that there might be some similarities with his company's upscale Greenbrier subdivision, Horve said the newest offering will be located on a "Unique piece of land ... [with] nothing symmetrical or squared off with the lots." The homes and lots will be larger than those in Greenbrier where the major- ity of the 70 lots measure 100 feet by 175 feet and were built on 40 acres. "Greenbrier was a record for us." Horve said. "The market for these types of homes remains steady," He acknowledged that "...at some point saturation will take over, but certainly, there is room for one more subdivision." Horve said a pre -application meeting with Forsyth officials took place earlier this month. The Plan Commission will review a pre -annexation agreement and the preliminary plat at its August meeting, according to Village Administrator Austin Edmondson. "This development just shows that Forsyth continues to conlinued on pgge 2 Server repairs to start scion Forsyth's sanitary sewer system will to the system that occurred after get spot repairs intended to alleviate the sanitary sewer system had N a compromised system that resulted completed and inspected for def in damage to a number of residences, "The, quality [of the telescan] during an unusually heavy rain last is phenomenal,," said member Si fall,'Itaast es authorized Village Audtffred. Hunsln ex said the it it"' rt- seek defects haN mcrnbers efthe P blic Works Com- in answer to a mittee"rcvvewcd aimd irecommended mittee mcmb during their July 1°3 meeting, length of tilme Repairs will be made through compromised, manholes to ;avoid open, cypeavotion. Presently,, a On July 13; riser hofs of "the saititai y scwca Public Warks orq,mtttee rp't�t0wed a divisions take DVIU from the T�1escarieofopany after the write sh©wing stirtzp of tltd"if e�cf ets in work, Village the overall' s�vet systii I lulner dmor1clson s. ,made the presei1,taiticlii;"1�tds fdr the a telt amettdn repairs swill lac open to sp x lty orditiance whi contractors follo, mdrig the 0rd's lage a choilee approval. ' tion and, videc Among the,sewer defects viewed Such scrutiny wesyswm�nas VCcM in the telesoans, which cost nearly disrupticns'to the system,'accordial $1 M000; wore 'utitity intrusions to Edmondson, Village hopes to out -fox these prowlers Red foxes prowling in Forsyth have the Macon County Sheriff's Depart - some residents concerned. One ment who patrols the Village during couple even reported an evening evening hours said residents would be walk with their dog in Forsyth Park surprised at the variety of wildlife he was disrupted by a stalking fox that sees. "There is a fox in every neigh - caused them to seek refuge in the borhood ... along with raccoons, pos- park's restrooms. sums, deer, coyotes and rabbits," he Village staff members have been said. He said some residents think of discussing solutions to fox com- the foxes as entertainment, including plaints, with Village Administrator watching one fox each evening as she Austin Edmondson suggesting that crosses the ball diamonds in Forsyth setting traps could prove successful Park with her three offspring. Village but risky should a domestic animal be Clerk Kathy Mizer said there have trapped. A biologist with the Macon been reports that some residents feed County Conservation District also has the foxes. been consulted to determine if there is Consultations will continue with any way to relocate the foxes. the biologist_ In the meantime, resi- Public Works Director Larry dents are asked to refrain from feed- Coloni said the Village "...has a his- ing the animals and to take caution tory of these foxes." A deputy from during evening walks, e 2 School to offer preschool and after-school options A pilot program for preschoolers ages 3 and 4 and an extended care sched- ule with longer hours than the regular school day will be offered at Deca- tur Christian School (DCS) when it opens its doors in Forsyth this fall for students K-12. DCS will take occupancy of the former Maroa-Forsyth Grade School building on Grant Street soon after it is scheduled to be vacated Aug. 19, according to DCS Superinten- dent Stephanie Bostick. The first day of school is tentatively planned for Aug. 25 and will be a half-day, she said. Maroa-Forsyth School District, whose new grade school opens for classes Aug. 20, sold the old school and its six acres to DCS for $500,000. "It's great to have another educa- tional opportwiity within the Village," said Village Administrator Austin Edmondson in welcoming DCS to the community. Bostick said space is limited for the preschool and after school pro- grams. For more information, call 877-2542, or visit the website www. decaturchris tian.net. New subdivision... conlinued from front page grow," Edmondson said. Horve noted "some hurdles to clear," such as a 200 -foot conserva- tion easement on each side of the creek. Four detention basins have been included for storm sewer needs, with sanitary sewer and water ser- vices still to be worked out. "I do have a plat of the subdivi- sion and am allowing people to put their names on the lots," he said. Six buyers have made selections already. Lot prices range from $60,000 to $100,000.4 Forsyth Fast Facts... continued froni back page said officials need to "challenge companies" locating in the Village to comply with existing sign ordinances_ ■ Trustees approved a technology policy prepared by Village Clerk Kathy Mizer. The document includes definitions, scope, privacy expecta- tions and policy violations among the electronic technology resources belonging to or used by the Village. CONSTRUCTION UPDATES a Village Engineer Chuck Hunsinger reported that it will take about a month to complete constnietion on the storm sewer along Ruehl Street. Work began the week of July 20. PENDING ■ Trustees may decide to raise rates for sewer and water services in the Village since current revenue from these services does not cover ex- penses (see related article, at right). Operating and maintenance costs for the services will be studied at the Aug. 4 meeting of the Finance Committee following a request from trustees for committee members to review the figures before they make a decision on wbether to raise rates for residents and businesses. Trustee Bob Rasho commented that operating and maintenance costs should be recov- ered "at the minimum" while trustee Marilyn Johnson indicated that she is not in favor or rate increases "unless we have to." ■ Village Administrator Austin Ed- mondson said the Village has asked its insurance company to review rest- dents'damage claims from the Sept. 14 rain event and subsequent sewer back ups. These claims are currently before their board of directors for review. KUDOS ■ Mayor Hap Gilbert presented a plaque to former trustee Jeff Horve in honor of his eight years of service to the Board. Horve opted not to seek re-election last April. ■ Dave Wendt of 797 Christopher Drive, treasurer of the Forsyth Youth League, acknowledged staff, trustees and park personnel associated with providing facilities enjoyed by the group during the past season. He said Forsyth Youth League will continue to work with the Activities & Events Committee on events such as Forsyth Family Fest. ■ Trustee Larry Reed as Library Committee chair reported a record number of participants in this year's summer reading program at the For- syth Library. Reed said the program has "outgrown" use of the community center and will seek a different venue next summer. (See details next issue.) TABLED FOR NOW ■ Before going into closed session July 20, trustees extensively dis- cussed the Village's philosophy on the capital plan as it relates to com- mittee recommendations and admin- istrative leadership. Administrator Austin Edmondson recommended closer scrutiny of revenue spending after an earlier report that Village sales tax numbers had dipped for the second consecutive month. ■ Trustees spent over an hour in closed session July 20 to discuss a land purchase sale or lease of real property and a revised employment agreement for the Village administra- tor before returning to open session; no action was taken. ■ Trustees tabled an engineering plan for improving drainage along Hund - ley Road that would increase capac- ity of the inlets and alleviate flood- ing along a section of the road. The Public Works Committee will review the plan before a recommendation is presented to the Board. • Committee studies 'ra sing rates for sewer and water services rth's`sales fax revenues are ng steady yet Village Admits- imittee members at "..the Village -is over -dependent on ,the, sale tali strearr7" and, should be ow de- nd, "It's 'al funds," Treasurer gatve and is $7,186.42 in We haven't been in the ritil this, year," she told e Board and aittee dhair ee reviewed a d sheet analy- that included 'illage's sewer tst eight years. recommended the sewer to make the but; water 0 d sewer ought to pay for, itsetf, apd wie shouWA be sub- sidszing it " said 'committee tttem- ber,Male Yeram. Yernm noted the last rate hike was 24 years ago and suggestedphasing in an increase over a three-year period. Mayor Hap Gilbert'said if sewer rates are raised, water rates should be raised as well. "Raise both at the same time," he said. Hubbard said Edmondson's earlier idea for a ;storm water utility, a fee'assessment, deter-niried by av- erage lot size, would not be recom- mended at this time but ret4ined for future committee discussion. * Forsyth Fast Facts Items of nose from the July 20 P711age Board meeting BOARD DECISIONS a Trustees gave unanimous approval to Maroa-Forsyth School District to allow construction of two driveways in and out of the school property along County Highway 20, where the new Maroa-Forsyth Grade School is nearing completion for the first day of classes on Aug. 20. Buses will travel in and out on the west wbile parents will use the west driveway to enter and the east driveway to exit the site, according to Superintendent Mike Williams. ■ Trustees authorized spending up to $4,000 for Forsyth's participation in the Farm Progress Show, including providing a hospitality tent at Hicko- ry Point Mall and free shuttle trans- portation to the show site through the Decatur Transit System. Trustees approved temporary out - Z 'ON IiwJad Srou!III glxsjoj (11Vd a6eisod 's' n pAepue2S PaUosaId Inside on page 2: Inspection of sewer lines finds somlo problems; repairs t4 begin soon door display permits for three busi- nesses, including Eyemart Express, Love At First Sight and Red Lobster. Trustees reviewed three bids for concrete sidewalks before voting unanimously to award a contract to Otto Baum Co., Inc. ■ Mayor Hap Gilbert cast the decid- ing vote in favor of Mi Jalapeno restaurant after a tie vote in which trustees Jeff Allsup, Bob Rasho and Larry Reed opposed passage of an ordinance approving a special use permit to allow the restaurant to continue use of a pre-existing free- standing sign and a wall sign. Allsup u0412d 1124s0d 11230-1 continued on page 3 Village of Forsyth Mayor and Board of Trustees Mayor Harold L. Gilbert 240 Magnolia Drive ..............877-2608 Jeff Allsup 559 Lauren Lane ..... .........875-3933 Steve Hubbard 837 Phillip Circle ...... ...........875-7113 Marilyn Johnson 195 Ruehl Street-- ., .,...877.16349 Eric lAMorr 5563 N. Oakland Ave ...,..,...875-5365 Bob Rasho 5 Hickory Point Court .,...,,,,,875-1937 Larry Reed . 749 Stevens;Creek Blvd ......875-7030 Villago'Hail ........ ,.877-94 35 Forsyth iPublic Library .....8774174 Village Administrator Austin Edmondson,,.,., ....... 433-466,9 www.ftiorsythviliage.us www .forsyth Iibrary.corn 'U 'OB,V pUe £ tnV uo 1leH a6elliA ui "w'u L')e pairtP040s 0Je sfiu1100111 PJe08 8,15ell[A .0 .11eH ebvlllA;e do u6iS 11!claW jas 1p Aq I!I!q James pue A'012, to J'nOA Aed :ejjj jnoA A3ildwiS snj a6el l4AylAs,ro j@o ju I :Hew -3 0900-g£gZ9 jI 'gjAsjo j 08 xo9 'Od L 'Id `S 1,0£ The time is now... and the place is Forsyth. Forsyth is a pro- r ressive community with much to offer expan- sion -minded businesses, including: ■ a centralized location. We are at the geographic center of Illinois, within an hour's drive of Springfield, Champaign and Bloomington, and located at the intersection of two major highways (Rt. 51 and I-72). ■ the area's lowest overall sales tax rate'" ■ modern and efficient municipal services, includ- ing a new $5.9 million water treatment plant a proximity to the area's primary shopping and� recreation destinations��. ■ a comprehensive long-range plan to ensure successful business and residential growth Call us today for a one-on-one consultation on how we can help you set up your business in one of Illinois' best communities! "4.,4 IN A great time for community values... Forsyth isn't just a great place to do business — it's also a community that places a strong emphasis on family, recreation, education and overall quality of life. Enjoy our attractive subdivisions and parks and their amenities, including miles of pleasant walking and bik- ing paths. Our school system is highly ranked and our churches welcome you. Our area boasts more than 150 restaurants, many of them right in Forsyth, along with a 12 -screen theater and a recently expanded public library. Hickory Point Mall is a regional hub for shop- ping, with several specialty stores f as well as na- tional and regional retailers including Sears, J.C. Pen- ney, Bergners, Kohl's and Von Maur. Contact Cheryl Marty, Leasing Manager, U.S. 51 N., 1146 Hickory Point Mall, Forsyth, IL 62535, phone 217-875-0080. Outlying lots are also available. r -ors Vit A great idea... I,) Get your business off to the right start by working out all the details with Forsyth's helpful staff, along with a customer -service oriented Economic Development Board. They're adept at helping businesses streamline through the steps needed to locate in our village, plus they'll 0 help you discover why now is a great time to locate your business in l01 Forsyth: attractive tax rates, available commercial/housing properties, fa- vorable rent and lease options, a safe community, and a progressive local 00/0 government attentive to the needs of the busyness community. ` To learn more about Fo�rsyth and advantages to locating your business here, call or write: Cheryl Lehman Village Administrator 301 S. RoPeoria r... 80 1 Forsyth, IL 6i2535 Phonie: 217-8,77-9445 ORSYN] 0 ring Fax: 217-877-98,63 E-mail: cLehmOealur an@forsythvit.Lage.us Oir visit our website: www.forsythviLtage.us Forsyth can help you with every aspect of the develop- R (0 mient process, providing the information and resources you need to be suc�cesisfut. Call us today and we'Ll send you a list of available bui(dings and sites! a I A P rj VA AP sol, V , 4 FO f5ITH VILLAGE OF FORSYTH jr 7, 4 NP, "r, 4f ilwf. 0 1 1 r4ek Memo To: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL From: BENNETT BOUCHER, CITY MANAGER/V/ga oma: 11/10/2009 Re: CITY MANAGER'S REPORT The following is a summary of programs, projects or activities: The Army Corps of Engineers will award the Sand Bypass IV contract to Great Lakes Dredge & Dock Co. in the coming week. A construction schedule is not available at this time, and the work must be completed prior to May 1, 2010. Dr. Kevin Bodge with Olsen and Associates is working with staff on permitting a sand fence project. The Expertech warranty contractor will conduct road repair work for Washington Avenue and Columbia Drive during the first week of January 2010 at no cost to the City. State Representative Ritch Workman, District 30, met with beachside City Managers, and he is committed to working with ail the beachside cities and the county to find funding to underground all the SR A1A utility lines from Cape Canaveral to Melbourne Beach. The Sheriffs Department returned $190,176.77 from last year's contract. I commend the Sheriff's Department for working to save on spending while providing quality services to our community. The City Manager of Cocoa Beach and I met with FDOT representatives on the 520 and AIA, and N. Atlantic Avenue and AIA intersection projects. These project concepts were developed during the AlA study from the Port to Patrick AFB during 1999. After ten years, funding might be available in the • Page 1 near future. We asked FDOT for additional assistance to help define the most beneficial solutions to these two intersections. FDOT will consult with their staff and get back with us on how to best proceed with these two intersections. Reuse water usage for the month of October, City 25.79 million gallons, Cocoa Beach 3.59 million gallons and Port Canaveral 0.04 million gallons. Waste Pro is in the second month of providing solid waste service to the City. The City is looking very clean and complaints handled by the Public Works Department are minimal. Staff has been trained to work with the online complaint management system, and Waste Pro has had excellent response times to service requests. The South section of the Central drainage canal project is going through permitting with the Army Corps of Engineers. Bid documents are being prepared and Staff will provide City Council with a project update and estimated cost before proceeding with the bid of this project. Waiting on FDOT to approve the permitting for the bus shelters on SR A1A. Estuary Restoration Grant project for the end of Long Point Road is going through permitting with the Army Corps of Engineers and the project is scheduled for the spring of 2010. Staff will provide City Council with a project update and estimated cost before proceeding with the bid of this project. The Monroe Avenue carwash construction is underway. The owner of the property changed contractors and the permit was re -issued. Minor plan revisions were submitted. The final Visioning Workshop was held Thursday October 22, 2009. The Regional Planning Council will prepare a final report within three weeks that will include findings and recommendations. Library meeting room A/V: a design contract was awarded to IM Solutions of Melbourne. IM Solutions recently designed and installed A/V systems for new City Council chambers for the City of Melbourne and the City of Cocoa. They also designed and installed the system utilized in the Port Commission Room. As soon as the A/V design is completed, we will be able to obtain detailed cost proposals on the A/V equipment and furnishings. The City Attorney's office has prepared a draft revision to the tree protection ordinance, and it is scheduled to be on the November 19, 2009 P&Z Agenda. • Page 2 RESOLUTION NO. 2009-42 A RESOLUTION OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ELECTING A MAYOR PRO TEM OF THE CITY OF CAPE CANAVERAL; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Article V, Section 4, of the Charter of the City of Cape Canaveral, Florida, requires the City Council to annually elect from its membership a Mayor Pro Tem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. is hereby elected as Mayor Pro Tem of the City of Cape Canaveral, Florida; said Mayor Pro Tem is authorized and directed to undertake the duties and responsibilities of Mayor Pro Tem, in conformity with the City Charter, and to serve in such capacity until the next annual election. SECTION 2. This Resolution shall become effective immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 17th day of November, 2009. ATTEST: Angela M. Apperson, City Clerk Approved as to Form: Anthony A. Garganese, City Attorney Rocky Randels, Mayor Name Robert Hoog Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh For Against City of Cape Canaveral City Council Agenda Form City Council t tang Date: 11-17-2009 Item Subject: Resolution No. 2009-44, Providing a General Procedure for Granting Economic Development Ad Valorem Tax Exemptions Department: Legislative Summary: A referendum ballot was held on November 3, 2009 and the residents approved said referendum and authorized the City Council to consider granting economic development Ad Valorem tax exemptions to new businesses and expansions of existing businesses. Requested Council Action: Motion to approve Resolution No. 2009-44. Financial Impact: To be determined on a case by case basis. Attachments: Supporting Documents Reviewed Resolution No. 2009-44, EDC Guidelines, Application Submitting Department Head: Date: Approved by City Manager: :. Date:, F r ( � 1 City Council Action: j J Approved as Recommended [ J Disapproved [ ] Approved with Modifications [ J Tabled to Time Certain cape-ntUcimlmydocuments\admin\counciNneeting12009111-17-0912009-44.doc RESOLUTION NO. 2009-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, FLORIDA; PROVIDING A GENERAL PROCEDURE FOR GRANTING ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTIONS IN FURTHERANCE OF THE AUTHORITY GRANTED TO THE CITY COUNCIL BY THE CITIZENS OF CAPE CANAVERAL THROUGH THE SUCCESSFUL PASSAGE OF A DULY HELD REFERENDUM ON NOVEMBER 3,2009; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Pursuant to Section 3, Article V1I of the Florida Constitution, a duly authorized referendum ballot was held on November 3, 2009 whereby the citizens of Cape Canaveral, by majority vote, authorized the City Council of the City of Cape Canaveral to consider granting economic development ad valorem tax exemptions to new businesses and expansions of existing businesses; and WHEREAS, the City Council desires to utilize the authority to offer and grant such property tax exemptions for purposes of supporting economic growth within the City by providing an incentive for employment opportunities that will lead to the improvement of the quality of life of the residents of Cape Canaveral and the positive expansion of the local economy. and WHEREAS, in furtherance of this purpose, the City Council desires to oiler economic development ad valorem tax exemptions to new businesses relocating to the City of Cape Canaveral and to expansions of businesses already situated in the City of Cape Canaveral; and WHEREAS, the City Council finds it is in the best interests of the public health, safety, and welfare to offer and grant economic development ad valorem tax exemptions in accordance with the requirements and procedures contained in this resolution. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA, AS FOLLOWS: Section 1. Short title. This resolution shall be known as the "Economic Development Ad Valorem Tax Exemption Resolution of the City of Cape Canaveral, Florida." Section 2. Authority. The City Council is authorized and empowered to enact this resolution pursuant to Article VI I, Section 3, of the Constitution of the State of Florida and Section 196.1995, Florida Statutes. in a referendum duly held on November 3, 2009, the electorate of the City of City of Cape Canaveral Resolution No. 2009-44 Page I of 9 Cape Canaveral authorized the City Council to grant economic development ad valorem tax exemptions. Section 3. Intent and purpose. It is the intent and purpose of the City Council of the City of Cape Canaveral ("Council") in enacting this resolution to facilitate and foster the following: (A) The provision of an incentive to those new or expanded businesses which make a positive contribution to the economy of the City of Cape Canaveral in terms of new jobs and improvements to real and personal property; (B) Promotion of economy by creating jobs in the City of Cape Canaveral in such a manner so as to not disadvantage existing businesses while recognizing that productive competition assists economic growth; (C) Enhancement of the quality of life for the residents of the City of Cape Canaveral by attracting new businesses or fostering expansion of existing businesses; (D) The provision of incentives to certain eligible businesses (as defined by the Florida Statutes) of diverse industries having a positive impact on the economy of the City of Cape Canaveral. (E) Promotion of the public purpose of enhancing economic growth in the City of Cape Canaveral so as to benefit the City's corporate and residential citizens; (F) The provision of a rational, nonarbitrary, nondiscriminatory basis by which the Council may grant or deny economic development ad valorem tax exemptions, pursuant to the economic development goals of the City of Cape Canaveral; and (G) The granting of economic development ad valorem tax exemptions in accordance with the factors and requirements of this resolution and any other factors which could result in economic growth within the City of Cape Canaveral. Section 4. Discretion of Council. The Council shall have the sole and absolute authority and discretion, as provided by law, to grant or deny economic development ad valorem tax exemptions under this Resolution. Section S. Eligible businesses. Only the following businesses, as defined by Section 196.012, Florida Statutes, or any amendments thereto, are eligible for an economic development ad valorem tax exemption under this Resolution: (A) New businesses, which shall mean: City of Cape Canaveral Resolution 2009144 Page 2 of 9 (1) A business establishing 10 or more jobs to employ 10 or more full-time employees in the City of Cape Canaveral, which manufactures, processes, compounds, fabricates, or produces for sale items of tangible personal property at a fixed location and which comprises an industrial or manufacturing plant; (2) A business establishing 25 or more jobs to employ 25 or more full-time employees in the City of Cape Canaveral, the sales factor of which, as defined by section 220. l 5(5), Florida Statutes, for the facility with respect to which it requests an economic development ad valorem tax exemption is less than 0.50 for each year the exemption is claimed; or (3) An office space in the City of Cape Canaveral owned and used by a corporation newly domiciled in the City of Cape Canaveral; provided such office space houses 50 or more full-time employees of such corporation; PROVIDED that such business or office first begins operation on a site clearly separate from any other commercial or industrial operation owned by the same business. (4) Any business located in an enterprise zone or brownfield area that first begins operation on a site clearly separate from any other commercial or industrial operation owned by the same business. (5) A business that is situated on property annexed into the City of Cape Canaveral and that, at the time of the annexation, is receiving an economic development ad valorem tax exemption from Brevard County under section 196.1995, Florida Statutes. (B) Exponsio)7 of Cm existing business, which shall mean: (1) A business establishing 10 or more jobs to employ 10 or more full-time employees in the City of Cape Canaveral, which manufactures, processes, compounds, fabricates. or produces for sale items of tangible personal property at a fixed location and which comprises an industrial or manufacturing plant; or (2) A business establishing 25 or more jobs to employ 25 or more full-time employees in the City of Cape Canaveral, the sales factor of which, as defined by section 220.15(5), Florida Statutes, for the facility with respect to which it requests an economic development ad valorem tax exemption is less than 0.50 for each year the exemption is claimed; PROVIDED that such business increases operations on a site collocated with a City of Cape Canaveral Resolution 2009-44 Page 3 of 9 commercial or industrial operation owned by the same business, resulting in a net increase in employment of not less than 10 percent or an increase in productive output of not less than 10 percent. (3) Any business located in an enterprise zone or brownfield area that increases operations on a site collocated with a commercial or industrial operation owned by the same business. Section 6. Definitions. The following words or phrases shall have the meanings ascribed to ahem, unless the context clearly indicates otherwise: (A) 4pplicanl shalt mean any person, firm, partnership, corporation, or other business entity or organization who files an application with the Council seeking an economic development ad valorem tax exemption. (B) Council shall mean the City Council of the City of Cape Canaveral, Florida. (C) Enterprise zone shall mean an area designated as an enterprise zone pursuant to section 290.0065, Florida Statutes. (D) Improvements shall mean physical changes made to raw land. and structures placed on or under the land surface. (E) Sales factor shall generally mean a fraction of which the numerator is the total sales of the taxpayer in the City of Cape Canaveral during the taxable year or period and the denominator is the total sales of the taxpayer everywhere during the taxable year or period, pursuant to section 220.15(5), Florida Statutes. Section 7. Exemption established. (A) Established. There is hereby established an economic development ad valorem tax exemption. The exemption is a local, optional tax incentive for new and expanding businesses which may be granted or denied at the sole discretion of the Council. (B) Effective date. The exemptions shall not accrue to improvements to real property made by or for the use of new or expanding businesses when such improvements have been on the tax rolls prior to the effective date of this resolution or when such improvements have been made or have commenced being made prior to the effective date of this resolution. (C) Mcciimum exemption. The Council, at its discretion, may exempt from ad valorem taxation up to one hundred percent (100%) of the assessed value of all improvements to City of Cape Canaveral Resolution 2009-44 Page 4 of 9 real property made by or for the use of a new business of all tangible personal property of such new business, or up to one hundred percent ( 100%) of the assessed value of all added improvements to real property made to facilitate the expansion of an existing business and of the net increase in all tangible personal property acquired to facilitate such expansion of an existing business. (D) Replacement of properly. Properly acquired to replace existing property shall not be considered to facilitate a business expansion and therefore, such replacement property shall not be exempt from ad valorem taxation. (E) Time period. Any such exemption granted under this resolution shall remain in effect for up to ten (l 0) years from the date of adoption of the ordinance granting the exemption. The time period of the exemption shall be determined at the sole discretion of the Council, and nothing herein shall be construed as requiring the Council to grant an exemption for the ten (10) year maximum time period. (F) Land not zrempt. No ad valorem tax exemption shall be granted for the land upon which new or expanded businesses are to be located. The sole intent of this resolution being to exempt from ad valorem taxation only certain improvements to real property and tangible personal property of new or expanded businesses. (G) Applicable taxes. The exemption shall apply only to taxes levied by the City of Cape Canaveral. The exemption shall not apply to taxes levied by the United States, Brevard County, school district, water management district or any other taxing district, or to taxes levied for the payment of bonds. (H) Granted by ordnance. Any exemption granted under this resolution shall be by a duly adopted ordinance of the Council. Section 8. Application. Any applicant desiring an economic development ad valorem tax exemption shall, in (lie year the exemption is desired to take effect, file with the City Council, or its designee, Form DR -418 prescribed by the Florida Department of Revenue, or any amendment or replacements thereto ("Application"). The Application shall request that the Council adopt an ordinance granting the applicant an exemption pursuant to this resolution and shall include the following information: (A) The name and location of the new business or the expansion of an existing business; (B) A description of the improvements to real property for which an exemption is requested and the date of commencement of construction of such improvements; City of Cape Canaveral Resolution 2009-44 Page 5 of 9 (C) A description of the tangible personal property for which an exemption is requested and the dates when such property was or is to be purchased; (D) Proof, to the satisfaction of the Council, that the applicant is a new business or an expansion of an existing business, as defined in Section 5 of this resolution. (E) The following information: (1) The anticipated number of employees of the business; (2) The expected numbers of employees of the business who will reside in the City of Cape Canaveral; (3) The average wage of the employees of the business; (4) The type of industry or business; (5) The environmental impact of the business; (6) The anticipated volume of business or production; (7) Whether relocation or expansion of the business would occur without the exemption; (8) Whether the business is/or will be located within an enterprise cone or redevelopment area; (9) The cost and demand for services or product produced by the business; (10) The source of supplies of the business and whether other businesses in the City will be used to meet the supply demands of the business. Section 9. Application Process. Upon receipt of an application for economic development ad valorem tax exemption, the application shall be reviewed in the following manner: (A) Pre-screening. The Planning & Development Director shall review the application within ten (10) days of submission to determine whether the application has satisfied all the requirements of Section 8 herein. (13) Preliminoryanalysis. The Planning & Development Director shall prepare, in writing, a recommendation of the applicant's eligibility for an exemption and prepare an economic impact analysis of the application. The analysis shall include a brief study on the number City of Cape Canaveral Resolution 2009-44 Page 6 of 9 of jobs created, wage rates, and capital investment. The recommendation and analysis shall be forwarded to the City Manager immediately upon completion. (C) City Manager Review. The City Manager shall review the application and the Planning & Development Director's recommendation and analysis to determine whether the applicant is eligible for an exemption and shall recommend to the Council approval or denial of the application (with or without conditions), and the degree and length of the exemption if approval is recommended. (D) Preliminary Review by Council. Within thirty (30) days of the City Manager's recommendation, the Council shall conduct a preliminary review of the application for the sole purpose of determining whether the application should be forwarded to the Property Appraiser for review. If Council determines that the application should be sent to the Property Appraiser, the Planning & Development Director shall retain a copy of the application for the City and forward the original application to the Property Appraiser. (C) Properry Appraiser Review. Upon receipt and careful review of the original application, the Property Appraiser shall report the following infonnation to the Council: (1) The total revenue available to the City for the current fiscal year from ad valorem tax sources, or an estimate of such revenue if the actual total revenue available cannot be determined; (2) Any revenue lost to the City for the current fiscal year by virtue of exemptions previously granted, or an estimate of such revenue if the actual revenue lost cannot be determined; (3) An estimate of the revenue which would be lost to the City during the current fiscal year if the exemption applied for were granted had the property for which the exemption is requested otherwise been subject to taxation; and (4) A determination as to whether the property for which an exemption is requested is to be incorporated into a new business or the expansion of an existing business, or into neither, which determination the Property Appraiser shall also affix to the face of the application. (F) Final Review / Adoption by Council. Upon receipt of the Property Appraiser's report, the Planning & Development Director shall schedule the application for City Council action atthe Council's next available regular meeting. At that meeting the Council shall consider the application, recommendation of the City Manager and analysis of the Planning & Development Director, and the Property Appraiser's report to determine whether or not to adopt an ordinance granting the economic development ad valorem tax City of Cape Canaveral Resolution 2009-44 Page 7 of 9 exemption to the applicant. The ordinance, if adopted, shall be adopted in the same manner as any other ordinance of the City and shall include, at a minimum, the following: (1) The name and address of the new business or expansion of an existing business to which the exemption is granted; (2) The total amount of revenue available to the City from ad valorem tax sources for the current fiscal year, the total amount of revenue lost to the City for the current fiscal year by virtue of economic development ad valorem tax exemptions currently in effect, and the estimated revenue loss to the City for the current fiscal year attributable to the exemption of the business named in the ordinance; (3) The period of time for which the exemption will remain in effect and the expiration date of the exemption; (4) A finding that the business meets the definition of a new business or an expansion of an existing business as set forth in Section 5 of this resolution; and (5) A statement that the exemption is subject to the terms and conditions ofthis resolution and/or other terms and conditions required by Council. Section 10. Precedent non-binding. Applications for exemptions shall be considered by the Council on a case-by-case basis, after consideration by Council of the recommendations of the City Manager and Planning & Development Director, and the Property Appraiser's report. No precedent shall be implied or inferred by the granting or denial of an exemption pursuant this resolution. Section 11. All Exemption Granted are Conditional. All exemptions granted pursuant to this resolution shall be conditioned upon the applicant maintaining the new business or the expansion of an existing business, as defined in Section 5 of this resolution, for the duration of time in which the exemption was granted. In addition; the application is conditioned upon the Applicant submitting an annual report to the Council evidencing the satisfaction of this condition. The report shall be received by the Council no later than January 3 l of each year. The applicant shall also submit any other information or reports as the Council deems reasonably necessary for purposes of determining whether the applicant is complying with the terins, conditions, and intent and purpose of this resolution, the terms and conditions of the ordinance granting the exemption, and any representations made in the application process. Section 12. Revocation of Exemption/Recovery of Funds. The Council reserves the right to revoke by ordinance any economic development ad valorem lax exemption granted pursuant to this resolution if an applicant fails to comply -,vith any term or condition set forth in this resolution City of Cape Canaveral Resolution 200944 Page 8 of 9 or the ordinance granting the exemption. I fan exemption is revoked, the Council may recover any ad valorem taxes previously exempted by this resolution. In addition, the City shall have the right to recover any and all costs and damages (including reasonable attorney fees) incurred in recovering ad valorem taxes from the applicant. Section 13. Repeal of Prior Inconsistent Resolutions. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 14. Severability. If any section, subsection, sentence, clause, phrase, word, or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 15. Effective Date. This resolution shall become effective immediately upon adoption by the City Council of the City of Cape Canaveral, Florida. RESOLVED by the City Council of the City of Cape Canaveral, Florida, in a regular meeting assembled on the day of , 2009. ATTEST: ANGELA APPERSON, City Clerk ROCKY RANDELS, Mayor For Approved as to legal form and sufficiency for the City of Cape Canaveral only: ANTHONY A. GARGANESE, City Attorney Bob Hoog Buzz Petsos Rocky Randels C. Shannon Roberts Betty Walsh City of Cape Canaveral Resolution 200944 Page 9 of 9 Against f ECONOMIC DEVELOPMENT COMMISSION O F F L O R I D A' S S P A C E C O A S T BREVARD COUNTY ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION PROGRAM APPLICATION INSTRUCTIONS Introduction The Brevard County Board of County Commissioners offers certain Ad Valorem tax exemptions to new businesses relocating to the County and to the expansion of businesses already in the County. Incentives may be provided to businesses of diverse industries, except for retail operations, having a positive impact on the County's economy to the benefit of residents and visitors. The Economic Development Ad Valorem Tax Exemption is a local option tax incentive for new or expanding businesses, which is granted at the discretion of the Board. This exemption program is applicable in all areas of Brevard County where the County is the taxing authority. The exemption applies only to taxes levied by Brevard County, where Brevard County is the taxing authority. The exemption does not apply to taxes levied by a municipality, school district, or water management district, or to taxes levied for the payment of bonds or taxes authorized by a vote of the electors. Property acquired to replace existing property cannot be considered to facilitate a business expansion. The exemptions cannot apply to improvements to real property made by or for the use of new or expanding businesses when such improvements have been included on the tax rolls RLLor to the effective date of the ordinance specifically granting a business an exemption. The ability to receive an exemption for the period granted is conditioned upon the applicants ability to maintain its status as a new business or an expansion of an existing business throughout the exemption period. Revised 81 f 510 7 New business as defined in Section 196.012(1 S), Florida Statutes must meet at least one of the following criteria` 1) A business establishing cen (10) or more jobs to employ ten (10) or more full-time employees in this state, which manufactures, processes, compounds, fabricates, or produces for sale items of tangible personal property at a fixed location and which comprises an industrial or manufacturing plant; or 2) A business establishing twenty-five (25) or more jobs to employ twenty-five (25) or more full-time employees in this state, the sales factor of which, as defined by Section 220.15(5), Florida Statuces, for the facility with respect to which it requests an economic development Ad Valorem tax exemption is less than 0.50 for each year the exemption is claimed; or 3) An office space in chis scace owned and used by a corporation newly domiciled in this stace; provided such office space houses fifty (50) or more full-cime employees of such corporation; (a). Provided chat such business or office first begins operation on a site clearly separate from any other commercial or industrial operation owned by the same business. (b). Any business located in an enterprise zone that first begins operation on a lice clearly separate from any ocher commercial or induscrial operation owned by the same business. (c). A new business that is situated on property annexed into a municipality and that, at the time of the annexation, is receiving an economic development Ad Valorem tax exemption from the county under s. 196.1995. Expansion of an Existing Business as defined in Section 196.012(16), Florida Statutes must meet at least one of the following criteria: 1) A business establishing ten (10) or more jobs to employ ten (10) or more full-time employees in this stace, which manufactures, processes, compounds, fabricates, or produces for sale items of tangible personal property at a fixed location and which comprises an industrial or manufacturing plant; or 2) Any business establishing twenty-five (25) or more jobs to employ twenty-five (25) or more full-time employees in chis state, the sales factor of which, as defined by s220.15(5), for the facility with respect to which it requests an economic development ad valorem tax exemption is less than 0.50 for each year the exemption is claimed; provided that such business increases operations on a site collocated with a commercial or industrial operation owned by the same business, resulting in a net increase in employment of not less than 10 percent or an increase in productive output of not less than 10 percent. 3) Any business located in an enterprise zone that increases operacions on a site co -located with a commercial or industrial operation owned by the same business. The applicant will be required to submit an Annual Report to the County evidencing satisfaction of this condicion. In addition, any business granted an exemption will furnish to the County information is may reasonably require for the purpose of determining continued performance by the business of the conditions stated in the Exempting Ordinance and the representations made in the application. The application and instructions for the Economic Development Ad Valorem Tax Exemption Program is designed to assist eligible companies expand and locate in Brevard County through exempting certain property taxes. If you have any questions about this program, including eligibility, please contact the Economic Development Commission of Florida's Space Coast at 321-638-2000. Revised 811S/07 BREVARD COUNTY ECONOMIC DEVELOPMENT AD VALOREM TAX EXEMPTION Chapter 196, Florida Statutes To be filed with the 80ard of County Commissioners, the governing board of the municipality, or both, no later than March 1 of the year the exemption is desired to lake effect. 1. Business name: Mailing address: 2. Name of person in charge of business: Telephone No.: U -11,1111111 _. FAX No.: 3. Location of business (legal description and street address) of propeny for which this report is filed: 4 Date business opened a( this facility. 5. a. Description of the Improvements to real property for which this exemption is requested: b. Date of commencement of construction of improvements. 6. a. Description of the tangible personal property (or which this exemption is requested and date when property was purchased: Taxpayer's Estimate of Taxpayers APPRAISER'S Dale Condition Estimate of USE ONLY of Original Fair Markel b Average value of inventory on hand C. Any additional personal property not listed above for which an exemption is claimed must be returned on form DR405 (Tangible Personal Property Tax Return) and a copy attached to this form. 7. Do you desire exemption as a 'New Business' [ ] or as an `Expansion of an Existing Business' [ J 8. Describe the type or nature of your business 9 Trade level (check as many as apply): Wholesale [ J Manufacturing[ ] Professional [ ] Service[ J Office J Other [ J 10 a. Number of full time employees employed in (DR 418) b. If an expansion of an existing business: (1) Net increase in employment (2) Increase in productive output resulting from this expansion 11. Sales factor for the facilily requesting exemption: Total sales in Florida from this facility - one (1) location only Total sales everywhere from this facility - one (1) locabon only 12. For office space owned and used by a corporation newly domiciled in Florida: a. Dale of incorporation in Florida b. Number of full -lime employees at this locallon or % by 13. If requesting an exemption due to location in a slum or blighted area, please furnish such additional information as required by the County Commission, City Commission, or Property Appraiser I hereby request the adoption of an ordinance granting an exemption from ad valorem taxation on the above property pursuant to Section 196 1995, Florida Statutes. I agree to furnish such other reasonable information as the Board of County Commissioners, the governing authority of the municipality, or the Properly Appraiser may request in regard to the exemption requested herein. I hereby certify that the information and valuation stated above by me is true, correct, and complete to the best of my knowledge and belief. (If prepared by someone other than the taxpayer, his declaration is based on all information of which he has any knowledge.) DATE I-Reml 4111] (Taxpayer) TITLE: Signed. ._. (Preparer) PROPERTY APPRAISER'S USE ONLY (Preparer's Address) (Preparer's Telephone Number) I. Total revenue available to the County or municipality for the current fiscal year from ad valorem tax sources: II. Revenue lost to the County or municipality for the current fiscal year by virtue of exemptions previously granted under this secttion: III. EsUmale of the revenue which will be lost to the County during the current fiscal year if the exemption applied for were granted had the property for which the exemption is requested otherwise been subject to taxation - IV_ Estimate of the taxable value lost to the County or municipality if the exemption applied for were granted.- Improvements ranted:Improvements to real property Personal Property V. I have determined that the property listed above meets the definition, as defined by Section 196.012(15) or (16), Florida Statutes, as a New Business [ ], an Expansion of an Existing Business [ ], or Neither [ ). VI. Last year for which exemption may be applied: DATE. SIGNED: (Property Appraiser) RETURN TO BE FILED NOT LATER THAN MARCH 1 2 CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October 20, 2009 7:00 PM MINUTES CALL TO ORDER: The Chair called the meeting to order ROLL CALL: Council Members Present: Mayor Pro Tem Council Member Mayor Council Member Council Member Others Present: y Garganese Bowers WrVy�tliff Brown Joann Ross Angela M. Apperson Brevard Mused deate Smith, Assistant Director: Ms. Smith expressed gratitude for the s e City has provided to the Museum over the past five years. She explained man the exhibits and noted most of them are possible because of donated items. Th us tells the story of all of Brevard County and is located at 2201 Michigan Avenue, Cocoa; operating hours are Tuesday through Friday from Saturday 10 a.m, to 4 p.m. Ms. Smith also explained the help provided to non-profit organizations to allow underprivileged individuals to visit the museum. She explained the loss of funding from other sources. A discussion ensued and included ways the City could help to get them more visibility; the limited possibility to have exhibits at festivals; a link to the Museum on the City's Web site under visitor information, noting the museum in any City newsletter; the placement of brochures at City facilities; possibly City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 2 of 7 having a Cape Canaveral Day at the Museum; possibly creating a tour of the museum as a part of the International Sand Carving Festival; the displays that were used for the Cape Canaveral Anniversary; the possibility of Ms. Smith making a presentation to the Space Coast League of Cities; the desire for Council Members to visit the museum so they will be able to be a better advocate for the Museum and the fact individuals can walk from the planetarium to the museum. Mayor Randels presented Ms. Smith with a City coin. REPORTS_ City Manager • Mr. Boucher indicated the Ridgewood Avenue Projec out t The notice to • Mr. Boucher indid d the Economic Development Council (EDC) has established a Business Proces Mapping on December 16`h for all the City Managers. He stated he will be comparing the EDC session with the session he just attended at the Florida Benchmarking Consortium. He indicated he and Andrea Bowers are working on ways to introduce these concepts to the organization. • Mr. Boucher announced he and Barry Brown have signed confidentiality agreements with the EDC to work with a business that may relocate to the City and provide 40 new jobs. He noted the company is also looking at other locations in Brevard County. City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 3 of 7 • Mr. Boucher indicated the quarterly reports are in the agenda packets and encouraged reading of them. Council requested all the quarterly reports be distributed in one package rather than piece meal. • Mr. Boucher asked for clarification of whether the November 3`" meeting is canceled. A motion was made by Ms. Roberts and seconded by Ms. Walsh, to cancel the meeting on the 3"d and only have the meeting on the 51h that is already moved, approved and scheduled. The motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Rande For; Ms. Roberts, For and Ms. Walsh, For. Public Works Department • Platt Loftus, Waste Pro, provided an update on the delivery of the 64 gallon carts, which continues tomorrow. He responded to comments related to the use of the EZ Track System and the desire for a one page report. He noted the excellent communication between the city and the driver for the commercial collection route, City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 4 of 7 to ensure proper billing. Mr. Loftus indicated negotiations continue for the office location on Range Road. He also noted their participation at the Fall Festival. Mr. Loftus complimented the work of the yard waste crews to ensure all debris is being cleaned up. He indicated "Support your Local Police" is stenciled on their trucks and noted workers are told to be aware of any suspicious activities. He offered to schedule a training session for the Sheriff's Precinct to provide more education to his staff. Mr. Loftus referred to his staff as ambassadors of the City and thanked the Council for the opportunity to serve the City. Council Membe and a citizen provided positive compliments to Mr. Loftus for their work. Recreation Department • Mr. Lefever noted the positive relationship with Sgt. 4 Policing Officers and explained how the <era children has improved. He thanked Mr. of the upcoming 2009 Reindeer Run. Mcook off and the Fall Festival. He reportCouncil Member Roberts complimented • Ray Osborne reported on the presentati Council members and the public top by the Libr resources to-imolemd as we an nge t co nity visio • ncey noted ext s 010 ich is a holli She l meetin e. AU tsin es get their information which recommended the !nth'64 lop a e -stop" model by assigning iestions related to establishing sn icated he is working on a plan , to deploy existing personnel and he community engaged in the process rate culture to embrace the new d meeting would have been November 11, Kim McIntire is searching for an alternate • John Johansen ?elt'Mr. mented on the City Manager's self-evaluation. He noted several areas where he Boucher could have performed better. He encouraged the Council to open a requisition for a new City Manager and expressed his feelings related to employees who are not being utilized to their full potential. He suggested the Council take the evaluation process seriously. Mr. Johansen was asked to share his concerns related to life safety issues at the Farmers Market with the Building Department. Mr. Johansen indicated Mr. Morley has already reviewed and resolved the issues. City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 5 of 7 CONSENT AGENDA: Mayor Randels inquired if any Council Member, Staff person, or interested party desired to remove an item from the Consent Agenda for discussion. 1. Motion to Approve: Regular City Council Meeting Minutes of October 6, 2009. & 2. Motion to Approve: Outdoor Entertainment Perm' r the Monster Mash Council Member Roberts requested to remove ltdRW1 f4fflike Consent end'a. A motion was made by Mr. Petso d seconded b . Walsh, to approve items two and three. Council Member Rob ted a discus ith Amy Moody at the Sheriffs Precinct and indicated there h 69 inciden omestic violence in the City so far this year. She indicated sh ill' idiingi t "'Take Back the Night" event and will report back to the Coun w' ;ai ation. The motion carried 5-0 with votin ows: May o Tem g, For; Mr. Petsos, For; Mayor Randels, Fo S. s, For an s. Wals , For. Item # 1 — The discus ncil d Council M er Roberts' suggested changes; the City Clerk's ob'ection to hanges; how corrections to the minutes will be ha ed t eau t clear consensus for the item to be include the min nd t y corrections to the minutes will be made. A motion was a by Ms. Ro an ded by Ms. Walsh, to postpone the review of the c 6th minute til we t Angie's input that we will review in November so that o e make a ree ent on the October 6th it would be final. It was decided the willl prep draft minutes using the summary format, including actions and co us w e audible, and verbatim motions. The Clerk will send them to the Council for mments, which will be returned to the Clerk as soon as possible, so she will a time to listen to the audio and verify any necessary items. The Clerk will ame the grammatical, typographical or other verified errors which the Council has noted, and with regard to any items the Clerk may have audio to the contrary or where Council Members comments conflict, she will make notations and the Council will decide the language for the final minutes. Once the decisions are made by the Council, the written minutes for the meeting in question will be changed prior to signing. The motion carried unanimously with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 6 of 7 CONSIDERATION: The ssion turne e reap the Dental Plan. Mr. Brombacher reviewed the opti ns enewals; the Ings t e City of approximately $600.00; the potential savings t employees the' arger list of participating dentists. A motion was made by M . dels an econded by Ms. Roberts, to accept the proposal from Delta Denitall. cil M bier Walsh inquired if the entire premium is paid by the City and an affirmativ a was received. She renewed her desire for employees to share the costs of t emium. The motion carried unanimously with voting as follows: Mayor Pr em Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. REPORTS: 5. Council Council Member Roberts City of Cape Canaveral, Florida City Council Regular Meeting October 20, 2009 Page 7 of 7 • Ms. Roberts reminded Council of the requirement for the City Manager's Performance Review discussion to be completed by this Friday, October 23d ADJOURNMENT: There being no further business, the Meeting adjourned at 9:56 P.M. An( City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 11/17/2009 Item No. Subject: Approve Meeting Calendar for the remainder of 2009 and for 2010 and submission dates for same. i Department: City Clerk Summary: As we discussed on 1016109, 1 have produced a schedule of the "cut off' or submission dates, the date the Agenda and Packet are due and the Meeting dates. Requested Council Action: Approve the Calendar I Financial Impact: None Attachments: Schedule. Submitting Department Head: Angela M. Apperson Date: 1113/2009 Approved by City Manager: Date: City Council Action: [ ] roved as Recommended [ ] Disapproved [ ] Approved with Modifications [ J Tabled to Time Certain City of Cape Canaveral City Council Meeting Schedule Agenda Cut off at 4:30 p.m. Agenda & Packet Due by Close of Business Council Meeting 7:00 p.m. unless noted 11/06/2009 11/10/2009 11/17/2009 11/20/2009 11/24/2009 12/01/2009 12/04/2009 12/08/2009 12/15/2009 12/23/2009* 12/29/2009 01/05/2010 01/08/2010 01/12/2010 01/19/2010 01/22/2010 01/26/2010 02/02/2010 02/05/2010 02/09/2010 02/16/2010 02/19/2010 02/23/2010 03/02/2010 03/05/2010 03/09/2010 03/16/2010 03/26/2010 03/30/2010 04/06/2010 04/09/2010 04/13/2010 04/20/2010 04/23/2010 04/27/2010 05/04/2010 05/07/2010 05/11/2010 05/18/2010 05/21/2010 05/25/2010 06/01/2010 06/04/2010 06/08/2010 06/15/2010 06/25/2010 06/29/2010 07/06/2010 07/09/2010 07/13/2010 07/20/2010 07/23/2010 07/27/2010 08/03/2010 08/06/2010 08/10/2010 08/17/2010 08/27/2010 08/31/2010 09/07/2010 09/10/2010 09/14/2010 09/21/2010 09/24/2010 09/28/2010 10/05/2010 10/08/2010 10/12/2010 10/19/2010 10/25/2010* 10/28/2010* 11/04/2010* at 5:30 P.M. 11/05/2010 11/09/2010 11/16/2010 11/26/2010 1 11/30/2010 12/07/2010 12/10/2010 12/14/2010 12/21/2010 * Denotes item deviates from standard schedule Approved by Council K:\CityClk\Angie\2009\Council\Draft Mtg caiendar.xlsx 11/03/2009 11:14 AM City of Cape Canaveral City Council Agenda Form City Councii Meeting Date: 11/17/2009 Item No. Subject: Resolution No. 2009-43 Endorsing Employer Support for the National Guard and Reserve Department: Legislative Summary: The Florida League of Cities passed a resolution of support in August of this year. Requested Council Action: Mayor Rocky Randels is requesting City Council adopt a resolution endorsing Employer Support of the Guard and Reserve. Financial Impact: N/A Attachments: $ Supporting Documents Reviewed Resolution No. 200943; Mayor's agenda item request, ESGR letter Submitting Department Head: Date: 11-10-09 Angela Apperson, City Clerk Approved by City Manager: Date: , .... IT..ITITITITIT �;�.ve �..I � ecornmended Disa rovedCity Council Action: [ ][ ] pp [ ] Approved with Modifications [ ] Tabled to Time Certain cape-nt*imVnydocumentsladminlcouncfilmeeting12009111-17-0912009-431doc RESOLUTION NO. 2009-43 A RESOLUTION OF THE CITY OF CAPE CANAVERAL ENDORSING EMPLOYER SUPPORT FOR THE NATIONAL GUARD AND RESERVE, IN FURTHERANCE OF OUR COUNTRY'S SERVICE MEMBERS AND THEIR FAMILIES DURING TIME OF NEED; FURTHER INSTRUCTING THE CITY CLERK TO TRANSMIT SAME TO THE CHAIRMAN OF THE NATIONAL COMMITTEE FOR EMPLOYEE SUPPORT OF THE GUARD AND RESERVE. WHEREAS, the City of Cape Canaveral as an employer who proffers unconditional support for the Guard and Reserve recognizes that the National Guard and Reserve are essential to the strength of our nation and the well being of our communities; and WHEREAS, in the highest of American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession; whereby they are trained to respond to their community and their country during time of need; further acknowledging that said individuals deserve the support of every segment of our society; and WHEREAS, if these volunteer forces are to continue to serve our nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cape Canaveral, Florida: SECTION 1. That foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2. That the City Council does hereby join other employees in pledging that it fully recognizes, honors and enforces the Uniformed Services Employment and Reemployment Rights Act (USERRA). SECTION 3. That our managers and supervisors will have the tools they need to effectively manage those employees who serve in the Guard and Reserve. SECTION 4. That we will continually recognize and support our country's service members and their families in peace, in crisis, and in war. SECTION 5. That the City Clerk is hereby instructed to transmit a copy of this resolution to both the Chairman of the National Committee and the Chair of the Florida Committee for Employer Support of the Guard and Reserve. SECTION 6. That this resolution is effective immediately upon the date of its passage and adoption herein. Resolution No. 2009-43 Page 2 of 2 ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 170, day of November, 2009, ATTEST: Rocky Randels, MAYOR Angela M. Apperson, CITY CLERK FOR AGAINST APPROVED AS TO FORM: Bob Hoog Buzz Petsos Anthony Garganese, CITY ATTORNEY Rocky Randels Shannon Roberts Betty Walsh CITY OF CAPE'CANA%/ERAL CITY COUNCIL AGENDA ITEM REQUEST FORM Please submit completed form to; City Clerk's Office City of Cape Canaveral P.O. Box 326 Cape Canaveral, Florida 32920 NAME: ROGt� _ Rt4-11406 -s F.or•Steff Use Only: SPECIAL PRESENTATION DATE: "ZZ PHONE: 3Z1-- '7 8 y _S1094 ADDRESS: E &* CAfA-RftL W.V& CO -APO C GL 3yq� BUSINESS ADDRESS: jp IQ �ylL, O'$ c t m \-- allSINESS PHONE: PLEASE COMPLETE THE FOLLOWING: ITEMS(S) TO BE CONSIDERED: X - PERTINENT FACTS CONCERNING ITEMS(S): (PLEASE ATTACH APPLICABLE DOCUMENTS) DESIRED ACTION BY CITY COUNCIL: S STATEMENT OF SUPPORT FOR THE GUARD AND RESERVE City of Cape Canaveral We recognize the National Guard and Reserve are essential to the strength of our nation and the well-being of our communities. In the highest American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession. They train to respond to their community and their country in time of need. They deserve the support of every segment of our society. If these volunteer forces are to continue to serve our nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security. Therefore, we join other employers in pledging that: 1. Employment will not be denied because of service in the Guard or Reserve; 2. Employee job and career opportunities will not be limited or reduced because of service in the Guard and Reserve; 3. Employees will be granted leaves of absence for military service in the Guard and Reserve, consistent with existing laws; and 4. This agreement and its resultant policies will be made known throughout our organization. Employer Ch.ai.nnair Secrelary of Def se National Committee for Employer Support of the Guard and Reserve Print Natne laamR EMPLOYER SUPPORT OF THE GUARD AND RESERVE City Council Meeting Date: November 17, 2009 Subject: Purchase of a 6 Portable Pump for Emergency Pum " ping Department: Public Works Summary: This New Addition of a 6" Pump will be use for Sewer Lines, Force Mains and Lift Stations Failures. This will Maintain uninterrupted services for the Health and Safety of the City Residents. This Pump is Impact Fee Eligible. Requested Council Action: City Council to Approve the Purchase of this Pump for $40,568.36 This Purchase is in accordance in Chapter 2 Section 2-222 of the City's Codes Cooperative Purchasing with United States Government General Administration. (GSA }. FinancialImpact:................_... .............. ....................................................... $40,568.36 From Impact Fees Atfac6mients: x Supporting Documents Reviewed) Submitting Department Head `/Date: 1/1/e—D ell Approved by City Manager: Date: City Council Action: Approve commended [ ]Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain . r 5"#Wfff_.rr rrr , - Pump Expzata ca hvsw3w -rfON November 10, 2009 Attn: Larry McCormack City of Cape Canaveral (321) 868-1233 (321) 868-1240 Hello Larry, ny ljUltltif ur., rcxk LJIMIYa, rt_, UOM (800) 767-7310 • Fax: (386) 761-0361 pthornton c@thompsonpump.com Reference: Quote ft FLPT21378 The following is pricing for a 6" Vacuum -Assisted Multi -Purpose Trash Pump & hose, per your request. The net price is derived from our GSA contract. Our GSA contract enables you to avoid the hassle and expense of purchasing this pump through the public bid process. The GSA contract basically works like a "piggy back" for our equipment. You can order this unit by simply putting our GSA contract number on your purchase order. Our GSA contract number is: GS -07F -0140V, (1) Thompson Pump 6V-DJOST-45T-MC.............................................GSA Total flet Price; $ 39,966.11 Pump: 1,500 GPM Max., 102' TDH Max. Size: 6" Suction x 6" Discharge Priming: Super Suction Vacuum -Assisted Priming Engine: John Deere 404ST Tier III diesel engine Solids Handling To: 3.0" spherical solids Canopy: Silent Knight Sound -Attenuated Canopy Additional Options: DOT Tail Light Package, Racor Fuel/Water Separator, Auto Start/Stop Control Panel with floats Hose: (6) 6" x 10' Green PVC Suction Hose w/ cam locks (2) 6" x 25" Red Discharge Hose w/ cam locks (3) 6" x 50" Red Discharge Hose w/ camlocks Terms & Conditions The validity of this proposal Is thirty (30) days from today's date with all prices firm through the quoted shipping schedule. No Penalties or Liquidated damages of any description are acceptable. Shipping schedule for pumping equipment as described above is 30 days or less ARO. Terms of payment are Net 30 days, unless otherwise stated in your contract. FOB: Your shop Freight: no charge We trust that this offering meets with your approval; please feel free to contact me with any questions that may arise. Best regards, Patrick Thornton Public Works Sales Representative (800) 767-7310, ext. #4111 (386) S27-8066 pthornton@thompsonpump.com Note: • All pumps are tested utilizing Hydraulic Institute® standards. • Thompson Pump Is a member In good standing with the Contractor's Pump Bureau, the governing association of pump manufacturer standards. 0 Thompson Pump is ISO 9001-2000 Certified. QUOTE FORM DATE: /0--7-69 ITEM: r� 1/6 c;LL On L 'I /.-'t { l _ 4 n $ssem-F, ty COMPANY NAME: AMOUNT 41() 4 61 w1 J E�rz TAP IN, /,Z I l.5-- a L LLs b=K y�/ 71 2 , SQ 1 FINAL DECISION ON QUOTE: � om PURCHASE ORDER NO.: COMMENTS: ,vl' o GS4 ¢t r2S - � 2` � / sLo PURCHASING AGENT Valve &Controls ��MA Power &Controls Automation Date: 10/06/09 Time: 12:31 PM To: LARRY MCCORMACK From: Rick DeNucci Company: CITY OF CAPE CANAVERAL Company: Power & Pumps, Inc. Fax: 3218681233 Fax: 407-423-9786 Voice : 321-508-2592 Voice : 904-356-5881 EX 4213 Pages Sent: 2 ' • ;�Ii1:lIi�Ii1' Notes: 847-291-1357 I Name/ Address I City Cape Canaveral Larry McCormick 10/6/2009 3168 007 Tagil L140 Petr �a1?, So `4 u e I/t,1&+e v- f'-ra.t Se-PC'V- ,+c lr 3-7) ; 7.5 '9_'Z. LJ A-1 t. � Terms Due Date Rep FOB Project CC 11/13120D9 JR Iters Description Qty Rate Total 6GSCWP-Y4-T-S . 6" centrifugal wellpoint pump 4 Cylinder Yanmar diesel 1 39,866.00 39,866.00T engine. Trailer mounted with integral 70 gallon fuel tank. Enclosed in sound attenuated canopy MISC. ITEM HOSE RACKS 1 1,400.00 1,400.00T 1240-6000-10 PVC Water Suction hose, 6" x 10' with M & F Quick 6 14500 870 OOT couplings Misc. Disc Misc. Disc. -15.00% -13050 1150.6000-25 Heavy Duty PVC Discharge hose, 6" x 25' with NI&F 2 172.00 344.00T Quick Couplings Misc. Disc Misc. Disc. -15.00% -51.60 1150-6000-50 Heavy Duty PVC Discharge hose, 6" x 50' with M&F 3 49000 1,440 DOT Qwck couplings Misc. Disc Misc. Disc. -15.00% -216.00 Shipping Shipping to be determined based on total weight 000 0.00 Lead time is 4-5 weeks Subtotal 543,521.90 This estimate is to US Dollars Sales Tax (0.0%) $000 Total s, b. 543,521.90 007 Tagil L140 Petr �a1?, So `4 u e I/t,1&+e v- f'-ra.t Se-PC'V- ,+c lr 3-7) ; 7.5 '9_'Z. LJ A-1 t. � Toll Free: 1-800-548-1234 10/05/09 ; Fax. (847) 689-3030 Ship -to: 5 Bill -to: 2951 ; CITY OF CAPE CANAVERAL CAPE CANAVERAL CITY OF ; PUBLIC WORKS 600 THURM BLVD PO BOX 326 ; CAPE CANAVERAL, FL 32920 CAPE CANAVERAL, FL 32920 ; ;REFERENCE # ; EXPIRES ;SLSP;TERMS ;WH ;FREIGHT,SHIP VIA ; '----------------------------------------------------------------------------- ' ;10/2/09 ;11/01/09 ;DGK 'NET 30 ;01 ;FXD/PPD;AST ; ! I ;QUOTED BY: DGK ;QUOTED T0: LARRY MCCORMACK ; ITEM;DESCRIPTION QUANTITY;UM; PRICE;UM; EXTENSION; ;66105 ;CH&E 6" Trash Pump, John Deere ; 1;EA; 33995.00;EA; 33995.00; ;Eco -Quiet Trailer Enclosure 11 ; 144316 ;Part F, 6" NPT(M) Adapter ; 2;EA; 80.96;EA; 161. 92 ; ;(M) Quick Coupling, Aluminum ; ;10839 ;Rubber Suction Hose 6 x 10' ; 6;EA; 387.28;EA; 2323.68; ;M & F Quick Couplers Alum 144235 ;HD Discharge Hose 6" x 50' ; 31EA; 346.32;EA; 1038.96; ;M & F Quick Alum ;2764-1150; 1150 -6000 -25 -CE, HO DISCHARGE ; 2,1EA; 203.00;EA; 566.00; HOSE, 6"x25', MxF QUICK ALUM. 7 ;ESTIMATED DELIVERY TIME 4-6 WEEKS Any quoted item(s) without a 5 digit stock # is not normally stocked ; by USA BlueBook and is not normally returnable for credit UNLESS it ; is determined to be defective and covered under the vendor's warranty. ; With this in mind, please carefully review this quote BEFORE ordering ; to be certain it is appropriate For your application. ; Please note that your order may be subject to applicable taxes based ; on current rates at the time your order is completed. ; I I 1 1 I I 1 I 1 I I I I 1 I I I I I I I I I 1 I I I I I 1 I 1 1 I I I I I I 1 I I I I I I I 1 I 1 I I I I I ! I I I I 1 I 1 l 1 I I I I I I I I I I I 1 I 1 I I I I I I I I 1 I I I I I I I ! I I I I I I I I I I I I I 1 I I 1 1 1 1 1 1 1 1 I I I 1 I I 1 I 1 I 1 I I I 1 1 I 1 I I I I 1 I 1 - I I 1 ' CONTINUED; I - I Toll Free: 1-800-548-1234 10/05/09 Fax: (847) 689-3030 Ship -to: 5 Bill -to: 2951 CITY OF CAPE CANAVERAL CAPE CANAVERAL CITY OF PUBLIC WORKS 600 THURM BLVD PO BOX 326 CAPE CANAVERAL, FL 32920 CAPE CANAVERAL, FL 32920 ;REFERENCE EXPIRES ;SLSP;TERMS ;WH ;FREIGHT;SHIP VIA '------------------------------------------------------------------------------' ;10/2/09 ;11/01/09 ;DGK ;NET 30 ;01 ;FXD/PPD;AST ;QUOTED BY: DGK ;QUOTED T0: LARRY MCCORMACK , ITEM;DESCRIPTION QUANTITY;UM; PRICEIUM; EXTENSION; I 1 TO ORDER -- For your convenience, you may simply sign below and return via fax to 847-689-3030. We will process your order promptly and Fax a confirmation so you know we have it. If you prefer to call your order in or have ; additional questions or concerns, you may contact our Customer Service Department @ 800-548-1234. Please note any changes to the quantities ; or shipping address. Thanks For choosing USABlueBook. I I I I I I 1 1 � I e Authorization Signature PO Number (iF required) I 1 I 1 1 I I I I 1 I I I I I I I I I 1 1 1 I I 1 ( f 4 1 1 1 1 I I I ] I I I I I I I I 1 I 1 I I I I I 1 I 1 I I I I I 1 I 1 I I I I I I I I I I 1 I I 1 I I I l 1 1 1 1 1 I 1 1 1 I I 1 I I I I 1 I 1 I I I I I I I I I 1 1 I I I I 1 1 I I 1 I I I I I 1 I 1 1 I 1 I I I I I 1 I 1 L 1 1 1 1 I I ! l I I I I I 1 1 I I I I I 1 I 1 I I l 1 I I I I I I 1 I I 1 I I I I I 1 I I I I I I I I 1 1 1 I I I 1 I I I I I I 1 ! I I I I I I > I I I I I I I I I I I t I 1 I I I 1 I I I I I I I I I I I I I 1 I 1 I 1 1 1 I I I I 1 I I I 1 1 I I I I 1 1 I I I 1 I MERCHANDISE; MISC; TAX; FREIGHT; TOTAL; I I-------------------------------------------- - ------------------- Ao ----------- 38085.56: 38085 56; 00 ; 00 ; 2025. 00 40110. 56 USE THTS QUOTE ON PO's! ; 1 D O I p�o? g 6-6 Fax: (847) 689-3030 Ship -to: 5 Bill -to: 2951 CITY OF CAPE CANAVERAL CAPE CANAVERAL CITY OF PUBLIC WORKS 600 THURM BLVD PO BOX 326 CAPE CANAVERAL, FL 32920 CAPE CANAVERAL, FL 32920 ;REFERENCE # ; EXPIRES ;SLSP!TERMS !WH !FREIGHT;SHIP VIA '------------------------------------------------------------------------------' ;10/2/09 ;11/01/09 ;DGK ;NET 30 101 ;FXD/PPD;AST ;QUOTED BY: DGK ;QUOTED TO: LARRY MCCORMACK ITEM;DESCRIPTION QUANTITY;UM; PRICE!UM; EXTENSION; ------------- ------------ ;66105 ;CH&E 6" Trash Pump, John Deere ; 1!EA! 33995.00;EA! 33995.00; ;Eco-Ouiet Trailer Enclosure Please note that your order may be subject to applicable taxes based on current rates at the time your order is completed. TO ORDER - For your convenience, you may simply sign below and return via fax to 847-689-3030. We will process your order promptly and fax a confirmation so you know we have it, If you prefer to call your order in or have additional questions or concerns, you may contact our Customer Service ; Oepartment @ 800-548-1234. Please note any changes to the quantities or shipping address. Thanks for choosing USAB1ueBook. I 1 I I 1 I I Authorization Signature PO Number (if required) 1 I I I I I I I I I I I I 1 1 I I I I 1 I 1 I 1 I I I I I I I I I 1 I I I 1 I 1 1 I I 1 I I I I I I I I I I 1 I I I I 1 1 I I I I 1 I I I I I I I I I t I I I I I I I 1 I I I I I I I 1 I 1 I 1 I I I 1 1 I I I I 1 I I I 1 I 1 I I I 1 I I I I I I I I I I I 1 I I I 1 I I 1 I I I I I I I I I I I I 1 I I 1 I I 1 I I I I I 1 I I I 1 1 I I I 1 1 1 1 1 1 1 1 ,MERCHANDISE; MISC! TAX; FREIGHT; TOTAL; I ' -------------------------------------------------------: 1 , 33995.00; 00 ; . 00 ! 1679. 36 ! 35674,36,f USE THIS QUOTE # ON PO's! ; City of Cape Canaveral j City Council Agenda Form e� City Council Meeting Date: November 17, 2009 ................. .�, m ...... Subject: Purchase of a Standby Generator for Luft Sta. #3 Department: Public Works ............ _- ...... Summary: This new addition of a Standby Generator will be used for loss of Electrical Power to Lift Station #3. This will maintain uninterrupted services for the North Part of the City during Storms and early morning hours for the Health and Safety of the City Residents. This Standby Generator is Impact Fee Eligible. ............... ... ..... Requested Council Action: City Council to Approve the Purchase of this Generator for- $48,000 Will be Purchase through the Florida Sheriffs Association Bid Package T.. ...... ......... inancial Impact: f$48,000 From the Impact Fees I Attachments: x"S"upport i.n............. g Documents Reviewed Su mitting Department Head:1V _ Date: Approved by City Manager: Date: 1110 City Council Action: [ (J;p�'rove ecommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain A901hh. TRA EWINDS Pump Sals 5820 NW 84th Avenue Miami, Florida 33166 Power Units Tel 305592-9745 FAX 305-592-7461 Generator Sets www-tradewndspower-com Automatic Engine Controls T0: City Of Cape Canaveral Florida P.O. Box 326 Quotation # PS 104340 rl Install Cape Canaveral, FL 32920-0326 November 4, 2009 Tel: (321)•508-2595 Fax: (321)-868-1233 Atim Mr, Larry McCormack Lift Station Weare pIeas.o ., . Rotter this Quotation as detailed below e,.. .. _ z. _ C�rlprJ 1 Model TT600 Autornatle Transfer Switch was Awarded to Tradewinds under FSA Contract No. 094117-0908, Spec #86 Low Bid. Enclosed Contact Bower Switching Units: ' Fully enclosed silver alloy contacts provide high withstand rating & 100% continuous current rating. ' 3 cycle Short circuit current withstand tested allows use of non -series rated upstream protection devices. I' completely separate utility and generator side switching units provide superior reliability through redundancy (no common parts), as well as excellent serviceability I` power switching units can incorporate over current protection. not damaged if manually switched while in service since contacts have inherent spring over center design. Relliable Motor -Operated Transfer Mechanism: " heavy duty brushiess gear motor and operating mechanism provide mechanical interlocking and extreme long life with minimal maintenance safe manual operation permits easy operation even under adverse conditions. Superlor Serviceability ' all mechanical control devices are visible and read accessible all control wires and power busses are front accessible Control Features TSC -80 microprocessor base controller Isolation plug permits disconnecting control circuits from all power sources for safety and convenience. Safety Standards I l' UL 1008 Automatic iTransfer Switches for use in Emergency Systems ' CSA 022.2 No. 178 !Automatic Transfer Switches i Sub total for cost of transfer switch Delete option - IT151.300-FS. This value is deleted from the awarded switch to determine the net cost per amp for the installation ($4,665.00 - $4,601.00 = $64.00) Installation of transfer switch cosists of mounting the transfer switch 15 feet away from main power. Installation of generator power, obtain permit. pour pad, set and nstall generator, and transfer switch. Size of quoted automatic transfer switch in Total Pac is 200 amps Total cost for install is determined by multiplying size of ATS x cost per AMP - (200 x $64.00) for install. Deduct for Total Pac Installation: All necessary electrical and mechanical drawings, permits, and locating of existing :onduit. Design, fabricate, and provide concrete pads for generator. Total (Installation only) Onsite Start-up and building load test Delivery to Cape Canaveral, Fl. Curbside Total Slate & Local Tax as Applicable EsUmaled Shlppdng date from receipt o! order 6 8 Weeks Pnce Validity 45 days; 15% Cancellation Charge for Restocking._ Letter of Credit Irrevocable, confirmed on any U.S bank with payment at sight in U.S- dollars - All banking charges for account of applicanl. 'Wire -Transfer: Tradewinds Dower Corp Division of Southeast Diesel Corp F/B/O PNC Bank Acct# 8025724597 ABA# 031207607 f 10 4, 665 -4,601 12,800 -5,0201 7,780 7,780 Inc. J Inc. Inc. j Inca 7,780 'aul Slaples T/ADiEWINDS AV POWER CORTF, 5820 NW 84th Avenue Miami, Florida 33166 Tel 305-592-9745 FAX 305-592-7481 www.tradewindspow&,r.com T0: City Of Cape Canaveral Florida P.O. Sox 326 Quotation It PS104340 rl Total Pac Cape Canaveral, FL 32920-0326 November 4, 2009 Tel: (321)-508-2595 Fax: (321)-868.1233 Altn: Mr. Larry McCormack Litt Station We are pleased to offer this Quotation as detailed below Fi4Yers Pump Sets Power units Generator Sets Automatic Engine Controls AmrXupt Descripi%t 0 . _.. ... ; _ , ch ttsrrded� ( 1 ;:Model TJ125 Base Awarded Tradewind's Generator Set under FSA contract 31,290 31,290 :No. 09-17.0908, Spec #84 Low Bid. Cost adder for Model TP56-TP-FS Tradew Inds Generator Set Package; 9,567 9,567; 56 KW (70 KVA) Standby, 50 KW (63 KVA) Prime Power ;120/240 Volts )reconnectable), 60 Hz, Three Phase, 0.8 Power Factor ;Amp Load Capacity: 168; Load Bank tested. Perkins Diesel engine, Model If 04D-44TG 1 Tier 3 @ 1800 RPM complete with 12 Volt Electrics, Radiator & Guard 362PSL1602Brushiess Single Bearing Alternator with PMG and DVR 2000 Automatic Voltage Regulator, Space Healers & Vibration Mounts Tradewinds Deluxe Digital Instrument/Control Panel with Safety Shutdowns Complete with DC Voltmeter, Hourmeler, Oil and Temperature Gauges Frequency Meter, Ammeter & Voltmeter with Phase Selector Switch, Engine Coal Down Timer, Remote "E" Stop Contacts, Remote Auto Start Control, Low Fuel Level Alarm, J - 1939 Code readout, NFPA 110 Compliant, On/oft Switch, 3 D.C. Breakers, 1 A.C. Breaker, and Emergency Push Button. Opt ion at Equipment included in above pricing: Battery Rack and Cables Battery Charger installed and wired to duplex electrical box that is wired to incoming service feed with luses. Critical Silencer mounted In front of package with vertical discharge Stainless Steel Flex Exhaust Connection Initial fill of oil and antifreeze Water and Oil drain lines with brass ball valves located inside enclosure. Heavy Duly Canister Type Air Cleaner Jacket Water Healer, Thermostatically controlled installed and wired to Duplex electrical box that is wired to incoming service feed with fuses. 150 gal, Double Wall, UL Approved Subbase Fuel Tank With Leak Detection Mechanical fuel level gauge, low fuel level alarm and sender, internal luel Jill, and all other necessary fittings with corrosion resistant finish. Total - Pac Enclosure constructed from a continuous roof, .090 aluminum, White powder coat paint, stainless steel hardware, and keyed alike doors. Generator control panel and Transfer switch controls in single panel A. (1) 200amp, Culler Hammer Open Style Transfer Gen Switch B. (2) 200 amp, Circuit Breaker Type, Service Disconnects Switches, NEMA 4x rated, Both mounted on Right hand side as viewed lrom rear. Full Load Factory lest One (1) complete operation and maintenance manual Two (2) year, standard standby warranty deduct for SCADA interface system. iSub Total, FOS our warehouse, Miami, Florida iCost adder to change final color of weather enclosure to Hunter Green On site Start-up and building load test ;Delivery to Cape Canaveral, FI. Curbside i Total •`Slate & Local Tax as Applicable (Estimated Shipping date from receipt of order: 8 - 10 Weeks -5,017 -5,017 35,840 684 684' Inc. Inc.' Inc. Inc., 36,524' Letter of Credit Irrevocable, confirmed on any U.S. bank with payment at sight in U.S. dollars. Allbanking charges for account of applicant _ Wire -Transfer. Trade.wmds Power Corp Division of Southeast D�ese1 Corp F/B/0 PNC Bank Aceta 8025724597 ABA# 031207607 Paul Staples I12 A DEWI % S CENERATOR S7S Generator1800i RPM Voltage Ph Hz Standby Output kW (kVA) Prime Output kW (kVA) Standby Max Amp Output Number of Wires 1201240 1 60 56 (56) 51 (54) 2313 4 120/208 3 60 56 (70) 51 (63,75) .. 194-31 12 1201240 3 60 56 (70) 51 (63,75) 168.40 12 2771480 3 60 56 (70) 51 (63.75) 84.20 12 m.. "i 0T'AL PAC _....... Standard Generator a�1 F1t,re • Perkins Diesel Engine Model 1104D,44TG1 Tier 3 • AC Single Bearing direct coupled Altemalor with Class H Insulation, Sized for 150°C Temperature Rise . Permanent Magnel>Excitalion with OVR 2000 • Control Panel (NFPAIUL Approved) mounted to Altemator with AuloStalrt Stop with access door to allow exterior viewing • Emergency Stop puslh/pull button « Mainline Circuit Breaker sized to meet UL2200 standard. • Engine and Alternator mounted on vibration Isolators. • Radiator sized for 112'0°F ambient clearance • High Coolant Temp., Low Oil pressure safety shutdowns • Dry Type Air Cleaner, • 12•VDC Starter, Engine mounted Battery Charging Ager- nalor Battery Cables and Rack along with Grounding Strap. • Thermostatically Controlled Jacket Water Heater • Weather Protective Enclosure constructed of Manne Grade Aluminum 0.125 thickness, SS Hardware White Powder Coat Paint Finish on both sides Sound Insulation resistant to high ternperatures, fuel and oil. Hinged / Removable f Keyed Alike Doors Residential rated interior mounted exhaust silencer kit Vertical radiator and exhaust discharge Oil & Coolant Drain Lines with Brass Batt Check Valves • UL rated Service disoonnect Nema3R boxes, side mounted: One for Utility and One for Load • Appropriate Integrated Automatic Transferswitch,UL1008, rear side mounted ATC300 digital controller, Double throw, mechanicaly interlocked transfer mechanism_ Auxiliary relay coniBcts-, Switch position Indication contacts Under/ Over Voltage & Frequency 3Ph rotation protection, voltage unbalance/loss Pre transfer signal contact; Seven field prograrmrmab)e tune delays; Plant exerciser, System test pushbutton; • 150 Gal UL 142 Fuel Tank, sub base mounted, double wall, Carbon steel constructed with Norman and Emer- gency vents, Fuel sender, fuel filler neck with manual gauge. (300 GAL AND 500 GAL OPTION AVAILABLE) • Starting Battery • Battery Charger amp + 120V Receptacle for Battery Charger and I or Coolant healer. 7io>� h Optional Equipment • Nema 4X disconnect boxes • Low Coolant level Switch • Water Separator Fuel Filter • Space Healer • Generator Dnp Covers • 17 Light Remote Annunciator Panel 'Standby raangs areappkr allo. for the duration of any power outage, No overload is avaalabie at these ratings. Prime ratings are continuous per BS 5514 DIN 6271, IS03046 & EC 34-1. Cverbad rapaM on porne•powar ratings is for on• hour i�n t acgn twelve hours of operation. Ali sjrigPe phase rabrigs are based on a 10 powv fac'or, these (3) phase rallings bayed on a 0.0 power factor. Rzk6gs are estabfislnad based on 85T ( 2'9°C ) and an edevahon of 1,000 feet ( 305 meters'I Please consul your fradewindii representalive for mtornralion concerning de• lalres br temperature, altitude it hurnidity. Manufactured by: Tradew/nds Power Corp • 5820 NW 58th Street • Miami, ft 33166 • 800-223-3289 www.tradewindspower.corn Model: Perkins 1104D-44TG1 TIER 3 Fuel Consumption US gal. ( Liters ) /hr @ 1800 RPM Max. Power. 84.4 bhp / 63 kWm@ 1800 RPM 50% load - 2.23 ( 8.43) Prime Cubic Capacity: 268.5 in' / 4.4 L 75% load - 3.18 ( 12.07) Prime Bore & Slroke: 4.13° x 5' ( 105mm x 127mm) 1000k load - 4,11 ( 15.57) Prime 100% Load - 4.16 (15 77) Standby Naturally aspirated, 4 cylinder in-line, 4 stroke General: Direct injected Oil Filter- Spin -on type Governor type - Mechanical j Air Filter- Dry element type Frequency Regulation: Isochronous, Steady -State t 0 5% Electrical system: 12v Starter, 65 amps Allemator DC output Fluids: Oil capacity Total system - 8.87 quarts (8 4 liters) Recommended Battery size: 640 CCA Coolant capacity w/ Radiator - 3,43 Gallons ( 13 liters ) 'Fuel Type: BS 2869: Part 2 1998 Class A2 or ASTM D975 D2 Alternator Specifications Marathon Electric Features: Self ventilated drip -proof construction. Type Brushless, Superior voltage waveform achieved by a 213 pitch and skewed rotor Pole: 4Pole Rolalirg Field, Vacuum -impregnated windings with fungus -resistant epoxy for Voltage regulation: +l - 1%, VoltslHertz, Electronic, EMI filtered dependability and long -life. Class Insulation: H' to NEMA MG -1.1.66 Compliance with NEMA, IEEE and ANSI standards for temp, rise. Rated Temp. Standby: 130 C` Rise / 40 C° Ambient Sustained shorl<ircuil capability enabling down -line circuit breakers Coupling SAE Adapter, Flexible Dm, Direct to trip without collapsing the generator field. Load acceptance: One Step, 100% per NFPA 110 No load to full4nad regulation of +l- 2% Control panel Specifications DGC.2020 Operational features Consumption 14 2W run Mode Microprocessor Based, Navigation key with . Alternator Protection: under/over voltage, -Metering, ( ample range )- large LCD display underlover frequency. Volts, Current, Hz, Watts, VA, Pf Event Recording . Engine Protection: Low oil pressure, High Oil Pressure, Coolant Temperature, RPM, Transfer Switch Control (main failures) coolant tempera lure, Over speed & over DC Volts, Fuel Level, Engine running SAE J1939 CANBUS Communiiealion crank, Sender Unit failure, Fuel Leak / Fuel time. Multilingual Capability sender Failure, Battery Charger failure Engine Control with Timers Suitable for Rental application . All protections are programmable as Alarms External remote start input (on or off load) Remote Communication capability or Pre -alarms 16 programmable contact inputs. ( optional) Operating Power. Nominal 12.24 VDC 7 Contact outputs Agency Approvals : UL 508 R CSA C22.2 No 14 N'FPA 110 CE Compliance: EC LVD•73/231EEC EN 61000.641:2001 EMC EN 50178:1997 EMG 8913361'EF-C EN ,610000 6.2.2001 EMC Immunity One completec Owners/Operators, .ine, Alternator and Accessory manuals Dimensional r a Specifications . •" 4'0Totalr d" Doors open Authorized Dealer: 75° w Specifications are subject to change without notice Manufactured by: Tradewlnds Power Corp • 5820 NW 58th Street • Miami, FL 33166 • 800-223.3289 'www.tradewlndspower.com TP56T3-TP102308 DATE: October 1, 2009 TO: ALL PROSPECTIVE PARTICIIPANTS FLORIDA SHERIFFS ASSOCIATION 11. O. Box 12519 a T1 llal ass;ec= F1,323 ,i2;':3' 1 7-x"n5 19 PHON1 ' (s a0) 877-2165 l`lt 1iliCl) 878-86(35 WEB Si I'E: www.11slac ril"t:.c1rg, FROM: Gary E. Perkins Lynn Meek Peggy Goff Executive Director Vehicle Bid Coordinator Vehicle Contract Manager RE: SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID FOR PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCK & VANS, & OTHER FLEET EQUIPMENT Bid No. 09-17-0908 We are pleased to announce that the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association has successfully conducted its seventeenth statewide competitive bid for vehicles which includes police pursuit. administrative non -pursuit, utility vehicles, trucks & vans, backhoes, motorgraders, agriculture type tractors, skid steer loaders and regenerative air street sweepers. This contract is effective beginning October 1, 2009 through September 30. 2010, as long as vehicles are available through fleet. Bids will be extended and guaranteed to any and all units of local governments and political subdivisions including, but not limited to, county. local county board of public Instruction. municipalities and/or police agencies, other local public or public safety agencies or authorities within the State of Florida. Also, in accordance with the provisions of Chapter 287, F.S., and 60A. Florida Administrative Code, any state agency including the Division of Universities. Department of Children and Family Services, Department of Health, Department of Juvenile Justice and Department of Corrections which elects and is authorized to purchase from a source other than the State of Florida contract is eligible to purchase from this bid. In addition to the eligible users referenced above and with the consent of the successful btdder(s), purchases may be made under the terms and conditions of this contract by governmental entitles located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract. This program is designed to provide participating agencies with the most economically priced patrol, administrative, utility vehicles, trucks & vans, and other fleet equipment tailored to their specific needs. in a prompt and timely manner. One of the unique characteristics of this program that distinguishes it from others is that this bid contract is awarded to the lowest responsible bidder by manufacturer by specification by zone for all vehicles, trucks, vans and other fleet equipment. The Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association realize that Sheriffs' Offices. Police Agencies and other units of local governments must provide economically based maintenance and stocked parts for their fleets. They must consider overall operational cost of their vehicles Instead of just considering `low bid" on the purchase of the vehicle. This program's bid award system not only provides the purchaser with the means to make sound Bid Award Announcement (09-17-0908) 17 E JPFA VA 4P ANNOUNCEMENT 09-17-09081 PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCKS & VANS, & OTHER FLEET EQUIPMENT Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association, Florida Association of Counties & Florida Fire Chiefs' Association All About Florida BASIC INFORMATION REQUIRED ON A VEHICLE PURCHASE ORDER When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association Bid No. 09-17-0908, there are certain items of Information that must be on the purchase order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order. This information includes, but is not limited to, the following: • Date or order • Purchase order number • Originator of purchase order • Name and number (phone & fax) of contact person responsible for receiving `Confirmation of Order" and scheduling of delivery. • Delivery date required • Contract number (09-17-0908) • Contract specification number of vehicle(s), number of vehicles ordered and base price of vehicles • Type vehicle ordered (i.e. Ford F-150 4x2) • FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when ordering FORD products • FAN CODE for the Florida Sheriffs Association (917872) and your agency's FAN CODE when ordering GENERAL. MOTORS products • FAN CODE for the Florida Sheriffs Association (49313) and your agency's FAN CODE when ordering CHRYSLER products • individual listing of each option ordered under the contract, along with each option cost • Individual listing of each non -contract option ordered, along with each option cost • Total cost of vehicle(s) • Copy of dealer's quote for non -contract option(s) • Copy of vehicle(s) specifications (if different from contract specifications) inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist in any audit of the purchase orders, or vehicles. that may be deemed necessary in the future. Bid Award Announcement (09.17-0908) 76 decisions on dedicated fleet needs. but also offers the convenience of shopping and purchasing from a single contract. All interested parties who wish to purchase from this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS Contact the awarded dealership (see pages 67-74) listed in the zone from which you wish to purchase and advise them ofyour interest to purchase from Bid No. 09-17-0908. They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. You can only purchase from a dealer who is listed as a winner of one of the four zones for the vehicle you wish to purchase. Agencies ordering a FORD. GENERAL MOTORS. or CHRYSLER product. please be advised that you must use the appropriate FIN CODE/FAN CODE for the Florida Sheriffs Association In order to obtain the manufacturer's concessions. Also. you must use your FIN CODE/FAN CODE as a secondary number. For further assistance call the Fleet Customer Information Center for your appropriate manufacturer. Manufacturer Type Code FSA Code Fleet Center Contact Numbers FORD FIN CODE gE065 1 -800 -34 -FLEET (1-800-343-5338) GENERAL MOTORS FAN CODE 917872 1 -800 -FLEET OP (1-800-353-3867) CHRYSLER FAN CODE 49313 1 -800 -999 -FLEET (1-800-999-3533) 2. YOU MUST send a cove of the original purchase order (including FSA's Contract No.9-17- 0-90) you oubmitted to the participating dealer_ to: Florida Sheriffs Association P. O. Box 12519 Tallahassee. Florida 32317-2519 ATTN: Lynn Meek. Cooperative Bid Coordinator Basic information required on all purchase orders is listed on Page 76 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result in the delay of placement and/or confirmation of orders. The agency is responsible for obtaining a "Confirmation of Order" from the respective dealership. Dealers are required to complete a `Confirmation of Order- and send it to the purchaser within fourteen (14) calendar days after receipt of purchase order. Purchasers are encouraged to contact the dealer if a -Confirmation of Order" has not been received within a reasonable time frame and request its issuance. NOTE: Purchasers are reminded that the issuance of a Purchase Order does not in itself guarantee the placement of an order. 4. Agencies which elect to purchase off this contract will incur the following Administrative Fees: • Pursuit, Administrative Non -Pursuit, Utility Vehicles, Trucks & Vans (Specification #01 thru Specification #50) - Dealers have included the administrative fee of $75.00 per unit in their bid prices and made it a part of the base unit's purchase price. • Trucks starting at with Tilt Cab and Chassis and all Heavy Equipment (Specification #51 thru Specification #87) - Dealers have Included the one-half percent (.005) administrative fee in the base price and all add options that are listed. The one-half percent (.005) will also be Bid Award Announcement (09-17-0908) 18 included in any additional equipment (add options) which the dealers quote to the governmental agencies. In order to ensure quality service for our user agencies, we are requesting each of you to notify the Florida Sheriffs Association regarding any problems encountered in working with the awarded dealers. Any Issues, including but not limited to. receipt of confirmation of order, delivery problems and communication problems, should be reported to us by e-mail at ]meek®flsheriffs.org. This information will be considered in future bid awards in order to ensure that agencies are receiving the level of service required of dealers who wish to participate in this program. G. Add/delete options might include a superscript listed by the Order Code. The purpose of the superscript is to identify which options correlate to a specific dealer. Superscripts will be a number between l and 4. and will correspond as follows: 1 = Western Lone dealer 2 = Northern zone dealer 3 = Central zone dealer 4 = Southern zone dealer If a dealer has been awarded more than one zone, they will only have one superscript number assigned, and it will be the lowest numerical number that applies to their awarded zones. For example, if a dealer is awarded the northern and southern zones. their add/delete options for both zones will be represented by a "2" superscript. IMPORTANT NOTE: The manufacturers have announced that they will be producing limited quantities of pursuit vehicles this year and that orders would be processed on a first come first serve basis while quantities last. To be on the safe side, we are advising all agencies to place their orders for pursuit vehicles as soon as possible to ensure delivery of product. The F)oridaSherlffsAssociatlon's, Florida Association of Counties' and Florida Fire Chiefs' Association's bid award for full size (pursuit and administrative), mid size (pursuit and administrative), utility vehicles. trucks and vans, and other fleet equipment are as follows (zones indicated with a * _ specification low bid for [did 09-17-0908): OVERVIEW OF AWARDED SPECIFICATIONS j Name of Dealership Type of Vehicle Zone Base Price FULL SIZE PURSUIT VEIUCLES - RWD (POLICE PACKAGE) (Bneclfleation #0I) Not Awarded At This Time Ford Crown Victoria (P713/720A) Western Ford Crown Victoria (P713/720A) Northern Ford Crovm Victoria (P713/720A) Central Ford Crown Victoria (P713/720A) Southern Garber Chrysler Dodge Jeep. Inc. Dodge Charger (LXDH48/29A) * Western 819,988.00 Garber Chrysler Dodge Jeep. Inc. Dodge Charger (L.XDH48/29A) * Northern 819,988.00 Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) * Central 819,988.00 Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) it Southern $19,988.00 Bid Award Announcement (09-17-0908) 19 r 01&010 -06A to k WESTERN NORTHERN WUTERN ESCAMBIA SANTA ROSA OKALOOSA WALTON HOLMES WASHINGTON BAY JACKSON CALH OUN GULF LIBERTY FRANKLIN GADSDEN WAKULLA LEON JEFFERSON TAYLOR MADISON LAFAYETTE DIXIE CENTRAL CITRUS SUMTER LAKE HERNANDO SEMINOLE ORANGE PASCO PIN ELLAS HILLSBOROUGH POLK OSC EOL.A BREVARD INDIAN RIVER MANATEE HARDEE HIGHLANDS OKEECHOBEE ST. LUCIE SARASOTA DESOTO NORTHE N GILCHRISI' ALAC HUA UNION BRADFORD BAKER NASSAU DUVAL CLAY PUTNAM Sl'. JOHNS FLAGLER V OLUSLA MARION LEVY HAMILTON COLUMBIA SUWANNEE SOUTHERN CHARLOTTE LEE GLADES MARTIN HENDRY PALM BEACH COLLIER BROWARD MONROE MIAMI -DARE Bid Award Announcement (09.17.0908) H.Y0i0N CENTRAL A-�Ouu- 0�1.00ROUGH urE DlcEOL. Fvu / INOILN P NOR Y.N.FEF N4a0FF o*� XG HL.kD$B� 4f-LUtlF laH.[[pD11 DE90i0 o� µFOL C�o X00 Oo 77 WARM \ CX/RLOiiE OuD[8 h LEE \4\\\V XFNOft vuv euCH BPOWIRO COLLIER yun o/o[ SOUTHERN YONPOF o� µFOL C�o X00 Oo 77 F W CC7UNT1L"S � All Aboul r'to6da FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 600 AMP AUTOMATIC TRANSFER SWITCH SPECIFICATION #86 2010 ASCO Series 300 2010 GE Zenith ZTG600 2010 Tradewinds TT600 ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED EI INSTRUCTIONS: Listed above, you will find the model numbers of the vehicles that will be included in this year's contract. a. Maximum voltage rating of 600Vac, 60hz b. I ph or 3ph c. Open transition (break -before -make) transfer logic d. Transfer switch must meet the related industry standards: e, UL 1008 - Automatic transfer switches for use in emergency systems f. CSA - Automatic transfer switches g. NEMA - industrial control and systems AC transfer switch equipment h. TEC - Automatic transfer switching equipment n a. 600 amp, 3 pole, 277/480vac, 60hz b. Enclosure type: NIEMA 3r S. FUNCTIONAL: a. The automatic transfer switch shall automatically transfer the load to the generator supply in the event of a utility supply failure and return (lie load to the utility supply upon restoration, The automatic transfer switch power switching devices shall be mechanically and electrically interlocked to prevent (he utility and generator supplies from being interconnected. b. All timers should be field adjus(able to ensure proper field site compatibility. a. When the voltage on any phase of the utility supply is below present levels of rated voltage for a preset time delay, a contact shall close to initiate start of (lie standby generator. b. The load shall transfer to the generator supply when the generator voltage and frequency have reached acceptable present levels and the warm-up time delay has expired. c. When the utility supply is restores to the above present levels of rated voltage on all phases, load transfer from generator to utility supply shall be initiated following expiry of the utility return timer. d. Once the transfer mechanism operates and opens the generator power switching device, the transfer mechanism shall stop in the neutral position (i.e. with the both power switching devices open) for the duration of the neutral delay timer setting to allow load voltage to decay prior to reconnecting the utility supply. e. The load shall be re -connected to the utility supply once the neutral delay timer expires and the transfer mechanism continues operation and closes the utility power switching device. C. The load shall immediately retransfer to the utility supply (if within acceptable limits) should the generator supply fail Bid Award Anitouncenient (09.17.0908) 1964 prior to the expiry of the utility transfer delay. The generator set shall continue to operate following a load transfer for a cool down delay period, and then a contact shall open to stop the generator set. An "on load" test mode may be initiated which shall cause a simulated utility failure condition and transfer the load to the generator set. The transfer sequence shall be the same as for a utility power failure except a neutral delay sequence shall occur when transferring from utility to a generator source_ The load shall immediately retransfer to the utility supply (if within acceptable limits) should the generator supply fail during an "on load" test mode. �07:C�IU�iT:�f��L��1►RtA a. A certified factory test report shall be shipped with each switch at time of shipment. b. The automatic transfer switch shall be factory tested prior to delivery to the purchaser, The following test shall be conducted by qualified factory personnel: c. Visual Inspection d. Mechanical Tests e. Electrical Tests f. Final Inspection RW*w �il`►[•1f�I•Z•7u�JT[►�cT[i arli`[el# a. The automatic transfer switch shall be field tested once installed at the project site to confirm proper operation of the system. Schedule and witness testing activities shall be coordinated with the project engineer, site contractor, and owner as required in advance of (lie testing date. A qualified local factory -trained field representative shall conduct the necessary test to ensure proper operation of the switch. b. Visual Inspection: Electrical and Mechanical inspection to verify the installation is correct as recommended by the transfer switch manufacturer and as per National Electric Code (NEC) requirements. c. Mechanical Tests: As a minimum, the following mechanical tests shall be performed on the transfer switch: d. Power conductor torque verification e. Verification of mechanical interlock f, Manual ATS Mechanism Operation g. All Mechanical Fasteners/Wire Connections Tight It. Confirmations of correct transfer switch voltage, current and withstand ratings as is required for the application. i. Meggar testing the power cabling to the transfer switch. j. Verification of correct power cabling phasing and phase rotation prior to energization. k. Confirmation of settings for all timers g voltages sensors. I. Full Function test -normal operation — 3 complete cycles of failing the utility supply, and transfer load to/from the generator set. m. Verification of all test modes operates correctly. W94100311• a. In addition to equipment specified, each automatic transfer switch shall be equipped with all necessary equipment as specified by the manufacturer for this model and shall include but not be limited to the following necessary items: b. Shrink Wrap applied to the product to ensure a clean finish_ c. One complete set of operation and maintenance manuals. d. A two (2) year or 1500 hour from date of standard standby warranty will apply from date of successful start-up. Labor, materials, and travel for the warranty period repair will be paid by manufacturer during normal business hours. In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model and shall comply with all EPA Emission Standards and all Motor Vehicle Safety Standards as established by the U.S. Department of Transportation regarding the manufacture of motor vehicles. The successful bidder shall be responsible for delivering vehicles that are properly serviced, clean and in first class operating condition. Pre -delivery service, at a minimum, shall include the following: a. Complete lubrication. b. Check all fluid levels to assure proper fill. c. Adjustment of engine to proper operating condition. d. Inflate tires to proper pressure. e. Check to assure proper operation of all accessories, f. Focusing of headlights. gauges, lights. and mechanical features. Bid Award Annour2cerrrent (09.17.0908) 1965 n FLC7IdI1 M. It AW)0 Mridd FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 600 ANIP AUTOMATIC TRANSFER SWITCH (Snecification #86) Name of Dealership Type Vehicle Zone Base Unit Price Ring Power Corporation 2010 ASCO Series 300 Western 55,202.00 Ring Power Corporation 2010 ASCO Series 300 Northern $5,202.00 Ring Power Corporation 2010 ASCO Series 300 Central $5,202.00 Ring Power Corporat ion 2010 ASCO Series 300 Southern $5,202.00 Standby Systems Inc. 2010 GE Zenith ZTG600 Western 55,695.00 Standby Systems Inc. 2010 GE Zenith ZTG600 Northern 55,695.00 Standby Systems Inc. 2010 GE Zenith ZTG600 C.'entral $5,695.00 Standby Systems Inc. 12010 GE Zenith ZTG600 Southern $5,695.00 Tradewinds Power Corp. 2010 Tradewinds 17600 * Western $4,665.00 Tradewinds Power Corp. 2010 Tradewinds'ITT600 � *Northern $4,665.00 Tradewinds Power Corp. 2010 Tradewinds 17600 *Central $4,665.00 Tradewinds Power Corp. 2010 Tradewinds TT600 * Southern $4,665.00 Bid Award Announcement (09-17-0908) 1963 FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 600 AMP AUTOMATIC TRANSFER SWITCH SPECIFICATION 486 201.0 Tradewinds TT600 The Tradewinds TT600 purchased through this contract comes with all the standard equipment as specified by the manufacturer for (his model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: * Western * Northern * Central *Southern BASE PRICE: $4,665.00 $4,665.00 $4,665.00 $4,665,00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the slated prices. Bid Award Announcement (09-17-0908) 1974 . L x''11" l•,.'�� 1,��"�1., Cervi TII` sw Alt.Atouv Fhot.da FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 600 AMP AUTOMATIC TRANSFER SWITCH SPECIFICATION 486 201.0 Tradewinds TT600 The Tradewinds TT600 purchased through this contract comes with all the standard equipment as specified by the manufacturer for (his model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: * Western * Northern * Central *Southern BASE PRICE: $4,665.00 $4,665.00 $4,665.00 $4,665,00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the slated prices. Bid Award Announcement (09-17-0908) 1974 Order Code Delete Options TT87)00-FS Do wit grad c to 100 amps VEHICLE: T7600 TT600 TT600 TT600 DEALER: Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. ZONE: * Western *Northern *Central *Southern BASE PRICE: $4,665.00 $4,665.00 $4,665.00 $4,665.00 Order Code Delete Options TT87)00-FS Do wit grad c to 100 amps 2177480vac. 3ph. 00h:. YEJ1,j 3r TT87150-FS Downgrade to ISO amps 2771480vac. 3ph, 601j,:, NEAM 3r TT872,00-1-S I Downgrade to 200 amps 177/486vac, 3ph, 601:. VF,kb1 3r TT87250-FS Downgrade to 250 amps 277/480i,oc. 3ph. 60h_ AT,Q4 3j- TT87400-FS Downgrade to 400 amps 27714,96vac, 31,71y, 60k. N'AAM 3r TT84100-FS Delete option - specify 100amp, 120,240),ac, 3ph, 60h:. VEA14 3r 7'1'84200 -FS Delete option - specify 200antp. 726`2461'ac. 3ph, 6011:. VE.AJA 3r TT84250-FS Delete option - specify 250antp, 120 24 Mw; 3ph. 60h:', IVEA,14 3r I TT84400FS Delete option - specify 406unp, 120,X240vitc. 31)1j.60hr. Nrlbl 3r IT[00-150-FS Delete option - specify 160-150anyl). I or 3ph, Insialloijonoftransfer switch. mounted up to main power Installation qfgenerworpoirer not to exceed 50feet mi -a -v. Obtain permit, pour pad, set and install generalor, and transfer sit -itch. Cosy per ainp. IT151-300-FS Delete option - specify IS I .366any), I or 3 ph. Instalialion ol Irtmlall[airtn ! f gertertllU➢' pairer not In exC'eL'C1 56 feet tY1Y'iTJ+. OI+lCn'tr per'rrrtl, poor" ltd, ,Ret [till t1t'sla'11 gelleralor, and transfer ,nviich 1T301 -600 -FS Delete option - specify 301-600amp, I or 3 joh. Installation of transfer sivilch, nionitted top to ISfeel meayfroin mast poiversoiirce InstaRafion of generator power not to exceed 50 feel mt-ay. Obtain permit. pour pod, set and install generator, ,and fronsferswitch. Cost per ainp. IT601-1000-FS Delete option - specify 60I-101Wanyl.), lerr 3ph. Invallanon qrgeneralor polver non to exceed SO feet alvqy, Ob lain INrinit., pov) - pad, set and install generator. mrd tratrsftr giviich. Cost per anip. Ii ITI 001 -4000 -FS 'Delete li option - specify 1001-400anip, lor3pl),Iprstailatio,ioftransfer ni,itcly, moiioziediipyo]Sfeet zni-ayfrom main poii-ersource. Instalfatloo ofgenerator poorer not to exceed 50 feet mcay- Obtain pernw, pour pod, set and install genEralOY, and transfer siv itch. Cost per amp. TT84SE- I 00 -FS Delete option - specify 100anij,l, .Sr ivice Ejar,,mce Rated, 2 e)r 3 pole. 208 or 240 ar 480vac_ AWMA 3r enclsolov ,rT84SE-150-FS Delete option - specify / 3 Onnip, Senuce Entrance Rated. 2 or 3 pole, 208 or 240 or 480voc. X tE A4 3r enc fso ure All Zones $2,700.001 $2,547.00 S2,373.00 $1,891.00' S 1,275.001 $2,757.001 $2,370.00 s1..989,00, S 1,380.001 $4,577.001 $4,601.001' $4,618.001 54,624.001 $4,612.001 51,196.001 $1,165.001 Bid Award Announcement (09-17-0908) 1975 AN I Delete option - specify $919.001 VEHICLE: TT600 TT600 TT600 TT600 DEALER: Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. ZONE: * Western * Northern *Central * Southern BASE PRICE: $4,665.00 $4,665.00 $4,665.00 54,665.00 TT84SE-200-F'S Delete option - specify $919.001 200urnp. Si wise Entrance Rated, 2 or 3 pole, 208 or 240 or 481hac. VEM4 3r enchoure V TT84SE-250-FS t Delete option - specify $582.001 250amp, Senvice Entrance Rated, 2 or 3 pole. 208 or 240 or 4SOvuc, NEM,1 3r enclsoure TT84SE-400-FS Delete option - speck"y $30.00 � 460antp, ,Seivic•e Enirance Rated, 2 or 3 pole. 20S or 240 or 480vac.:V'E V4 3r enc ],noire Order Code Add Options All Zones TT871000-FS Upgrade to 1000 amps $3,544.00 1000arnp, 277i480voc. 3plr, AEXIA 3r I TT8712.00-FS Upgrade to 1200 amps $47859,001 1200aanp. 277/4801 -ac 3pih, NEMA 3r 1 TT871600-FS Upgrade to 1600 amps $13,006.001 1600amp. 27 ii480vac. 3ph. rVFAM h, 1 TT872000-1`S Upgrade to 2000 amps S 15.844,00 1 2600anip, 277'480vac. 3ph, VCAIA 3r 1 TT872500-FS Upgrade to 2500 amps $21,241.00° 2500unnp. 277480vac. 3ph. NEMA 3r I TT873000-FS ' i Upgrade to 3000 amps $26,048.001 3000amp. 27J 480,11.3ph„ ,hF,4lA' 31 I TT874000-FSI Upgrade to 4000 amps $40.165.001 4000amp. 277/480vac. 3ph. ,NEM,,1 3, TT87800-FS t Optional equipment - specify $1,144,001 800cmtp. 77 480vac, 3ph.:VE)Vb1 3r I TT'87SE-600-FS t Optional equipment - specify $655.001 600annp. Seivice Entrance Rated, 2 or 3 pale. 208 or 240 or 480vac. NF.AM 3r "I'T87SE-800-I'S 1 Optional equipment - specify $1,188.001 800arnp. Sen ice 1 nrronce Rated. 2 or 3 pole. 208 or 240 or 180vac, ;A l; 44A 3r TT87SE-1000-FSI Optional equipment - specify $4,245.00 1000onnp. Service Entrance Rated, 2 or 3 pole, 208 or 240 or 481h ac, NEVA 3r I T1''87SE-1200-1•'S t Optional equipment - specify $4,799.001 1200amp..erlace lrnu•rnnce Rated. 2 or 3 pole. 208 or 240 or 481hac. M.` bI 3r 1 TT87SE-'1600-FS I Optional equipment - specify $18,075.001 1600antp..Cen ice Errlrnnl e Rated 2 or 3 pole• 208 or 240 or 481h -ac, ATIM 3r I TT87SE-2000-FS t Optional C1k errer gLipl $20,386,001 i lrcz R c. A3r 1 ntu t � 2 or 3 pole. 205 or 240 or 48O1u'1=;V/-1 TT87SE-2500-FSI Optional equipment - specify $28,705.00 2500antp. Sen Fee Erurunee Rated, 2 or 3 pole. 208 or 240 or 481h ac, YEMA 31' 1 TIME -3000 -FS t Optional equipment -specify $33,460.00 3001)ctnrp..Sen,ice Entrance Rated 2 or 3 pole. 108 or 240 or 480h -ac. A'7^.`;tL t Jr 1 Bid Award Announcement (09-17-0908) 1976 VEHICLE: TT600 TT600 TT600 -rT600 DEALER: Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. ZONE: *Western * Northern *Central * Southern BASE PRICE: $4,665.00 $4,665.00 $4,665.00 54.665.00 TT87SE-4000-FS' Optional equipment - specify $51,032,00' 4060amp, Semee Entrance Rated ? or 3 pole, 308 or 240 or 480voc. A'E,Q4 3r TT'88SS-100-200-FS' Optional equipment - specify $2,048.00' Upgraged 1110.200 tamps A'l`8Ut 41v. 316 Stawle." Sieel 3 TT88SS-250-FS ' Optional equipment - specify $2,512.00' 1 Upgraged 201 -150 antp, AEM f 4r, 316.5tatnless Steel T°1"88SS-400-1200_1_S 1 Optional equipment - specify $5,412.00' tspgraged 251 - 1200 amp. MM4 4:z. 316 .Stainless Steel 4 TT88SS-1600-FS' Optional equipment - specify $9,079.00' Upgraged 1201 - 1600 amp, NTAM 4x. 316 Stainless Steel � TT88SS-1601-4000-15 Optional equipment - specify $10,474.04' Upgraged 1601 - 4000 amp. A F A bi .1x. 31 b S'twnless .Steel j i Syr' Warranty - specify $953.001' 5 year. 2500 hour slandbv trorranly covertng parts and lobo for each amontane transfer swrach Warranty - specify Warranty - specify % Discou'nt' Discount percentage off manufacturer's current published retail prices for non-specified t options and any optional models bid, (The discount is applied to the manu'facturer's current published retail prices.) 77te prices quoled are L'Ja,Si&DimeA' )te/ pritxs.:Vo fnsrtho discount Is available unless Mere 7s an overstock aj' equipment Bid Award Announcement (09-17-0908) 1977 1 ' 1 ANNOUNCEMENT 09-17-0908 PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCKS & VANS, & OTHER FLEET EQUIPMENT Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association, Florida Association of Counties & Florida Fire Chiefs' Association All About Florida BASIC INFORMATION REQUIRED ON A VEHICLE PURCHASE ORDER When filling out a purchase order for a vehicle that is to be purchased under the Florida Sheriffs Association. Florida Association of Counties and Florida Fire Chiefs' Association Bid No. 09-17-0908. there are certain items of information that must be on the purchase. order, or enclosed with the purchase order, so as to minimize the possibility of errors on the order. This information includes, but is not limited to, the following: • Date or order • Purchase order number • Originator of purchase order • Name and number (phone & fax) of contact person responsible for receiving -Confirmation of Order" and scheduling of delivery. • Delivery date required • Contract number (09-17-0908) • Contract specification number of vehicle(s). number of vehicles ordered and base price of vehicles • Type vehicle ordered (i.e. Ford F-150 4x2) • FIN CODE for the Florida Sheriffs Association (QE065) and your agency's FIN CODE when ordering FORD products • FAN CODE for the Florida Sheriffs Association (917872) and your agency's FAN CODE when ordering GENERAL MOTORS products • FAN CODE for the Florida Sheriffs Association (49313) and your agency's FAN CODE when ordering CHRYSLER products • Individual listing of each option ordered under the contract. along with each option cost • individual listing of each non -contract option ordered. along with each option cost • Total cost of vehicle(s) • Copy of dealer's quote for non -contract optlon(s) • Copy of vehicle(s) specifications (If different from contract specifications) Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist In any audit of the purchase orders, or vehicles, that may be deemed necessary In the future. Bid Award Announcement (09.17-0908) 76 decisions on dedicated fleet needs, but also offers the convenience of shopping and purchasing from a single contract. All interested parties who wish to purchase from this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS Contact the awarded dealership (see pages 67-74) listed in the zone from which you wish to purchase and advise them of your Interest to purchase from Bid No. 09-17-0908. They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. You can only purchase from a dealer who is listed as a winner of one of the four zones for the vehicle you wish to purchase. Agencies ordering a FORD, GENERAL MOTORS, or CHRYSLER product, please be'advlsed that you must use the appropriate FIN CODE/FAN CODE for the Florida Sheriffs Association in order to obtain the manufacturer's concessions. Also. you must use your FIN CODE/FAN CODE as a secondary number. For further assistance call the Fleet Customer Information Center for your appropriate manufacturer. Manufacturer Type Code FSA Code Fleet Center Contact Numbers FORD FIN CODE QE065 1 -800 -34 -FLEET (1-800-343-5338) GENERAL MOTORS FAN CODE 917872 1 -800 -FLEET OP (1-800-353-3867) CHRYSLER FAN CODE 49313 1 -800 -999 -FLEET (1-800-999-3533) 2. YOU MUST send a cove of the original purchase order (including FSA's Contract No. 09-17- 0908) you submitted to the participating dealer to: Florida Sheriffs Association P. 0. Box 12519 Tallahassee. Florida 32317-2519 ATTN: Lynn Meek. Cooperative Bid Coordinator 3. Basic information reauired on all purchase orders is listed on Page 76 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result In the delay of placement and/or confirmation of orders. The agency is responsible for obtaining a -Confirmation of Order" from the respective dealership. Dealers are required to complete a -Confirmation of Order- and send it to the purchaser within fourteen (14) calendar days atter receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirmation of Order" has not been received within a reasonable time frame and request its Issuance. NOTE: Purchasers are reminded that the issuance of a Purchase Order does not In Itself guarantee the placement of an order. 4. Agencies which elect to purchase off this contract will Incur the following Administrative Fees: • Pursuit. Administrative Non -Pursuit, Utility Vehicles, Trucks & Vans (Specification #01 thru Specification #50) - Dealers have Included the administrative fee of S75.00 per unit in their bid prices and made it a part of the base unit's purchase price. • Trucks starting at with Tilt Cab and Chassis and all Heavy Equipment (Specification #51 thru Specification #87) - Dealers have included the one-half percent (.005) administrative fee in the base price and all add options that are listed. The one-half percent (.005) will also be Bid Award Announcement (09-17-0908) 18 Included in any additional equipment (add options) which the dealers quote to the governmental agencies. 5. In order to ensure quality service for our user agencies, we are requesting each of you to notify the Florida Sheriffs Association regarding any problems encountered in working with the awarded dealers. Any Issues, including but not limited to, receipt of confirmation of order. delivery problems and communication problems, should be reported to us by e-mail at lmeek(flsheriffs.org. This information will be considered In future bid awards in order to ensure that agencies are receiving the level of service required of dealers who wish to participate in this program. Add/delete options might include a superscript listed by the Order Code. The purpose of the superscript is to identify which options correlate to a specific dealer. Superscripts will be a number between 1 and 4, and will correspond as follows: 1 = Western zone dealer 2 = Northern zone dealer 3 = Central zone dealer 4 = Southern zone dealer If a dealer has been awarded more than one zone, they will only have one superscript number assigned, and It will be the lowest numerical number that applies to their awarded zones. For example, if a dealer is awarded the northern and southern zones, their add/delete options for both zones will be represented by a "2" superscript. IMPORTANT NOTE: The manufacturers have announced that they will be producing limited quantities of pursuit vehicles this year and that orders would be processed on a first come first serve basis while quantities last. To be on the safe side, we are advising all agencies to place their orders for pursuit vehicles as soon as possible to ensure delivery of product. The Florida Sheriffs Association's, Florida Association of Countles' and Florida Fire Chiefs' AssoclaLion's bid award for full size (pursuit and administrative), mid size (pursuit and administrative), utility vehicles, trucks and vans, and other fleet equipment are as follows (zones indicated with a * _ specification low bid for Bid 09-17-0908): Name of Dealership OVERVIEW OF AWARDED SPECIFICATIONS j Type of Vehicle Zone Base Price FULL SIZE PURSUIT VEHICLES - RWD (POLICE PACKAGE) (Specification #011 Not Awarded At This Time Ford Crown Victoria (P713/720A) Western Ford Crown Victoria (P713/720A) Northern Ford Crown Victoria (P713/720A) Central Ford Crown Victoria (P713/720A) Southern Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) * Western $19,988.00 Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) * Northern $19,988.00 Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) * Central $19,988.00 Garber Chrysler Dodge Jeep, Inc. Dodge Charger (LXDH48/29A) * Southern $19,988.00 Bid Award Announcement (09-17-0908) 19 WESTERN ESCAiM BIA SANTA ROSH OKALOOSA WALTON HOLMES WASHINGTON BAY JACKSON CALH OU N GULF LIBERTY FRANKLIN GADSDEN WAKU LLA LEON JEFFERSON TAYLOR MADISON LAFAYETTE CEN CITRUS V'Y7vA� :A ,IR.CIALI CITRUS SUMTER LAKE HERNANDO SEMINOLE ORANGE PASCO PIN ELLAS H ILLSBOROU G H POLK OSCEOLA BREVARD INDIAN RIVER MANATEE HARDEE HIGHLANDS OKEECHOBEE ST. 'LUC]E SARASOTA DESOTO DISTRICT MAP WESTERN WLIIfS IACNfiDG MiI�ON Wa IN0i0N Oa050Eu -- CALHOIIN l[LN -AD®ON DAY WIEUUA FARON U6 FNrY PfMiIIN L ouLE NORTHERN GILCHRIST ALACH UA UNION BRADFORD BAKER NASSAU D UVAL CLAY PUTNAM ST. JOHNS FLAGLER VOLUSIA MARI O N LEVY HAM 1 LTON COLUMBIA SUWANNEE SOUTiiERN CHARLOTTE LEE GLADES MARTIN HENDRY PALM BEACH COLLIER BROWARD MONROE MIA,IAI-DARE DRIE CENTF NORTHERN Bid Award Announcement (09-17-0908) 77 CNAPOITE BLADES T A M Il\{l\v up DPr DALY HACK aN zw C LLIM nan.DmE SOUTHERN Bid Award Announcement (09-17-0908) 77 FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 125KW GENERATOR PACKAGE SPECIFICATION #84 2010 Baldor 1DLC125 2010 Caterpillar D125 2010 Tradewinds TJ 125 2010 Wacker G 150 2010 Win Power DR 13014 ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED El hNSTRUCTIONS: Listed above, you will find the model numbers of the vehicles that will be included in this year's contract. 1. GENERATOR REQUIREMENTS: a. Standby duty rated at 125.0 EKW, 156.3 KVA, 8 power factor. b. 480 volts c. 3 phase, 60 hertz, 1800 rpm d. Directly connected to the engine flywheel housing with flex coupling. e. Generator shall meet performance class G3 of IEC. f. Unit shall be in compliant to UL 2200 labeled. rr,l a. Water cooled diesel engine, sized for generator set. b. Emission compliant engine. 3. CONTROLS: a. Solid state, microprocessor based generator controls. b. Controls shall provide all operating, monitoring and control functions for generator set. 4. ENCLOSURE/SILENCER: a_ Complate diesel engine generator set including control panel, engine starting batteries and fuel oil tank shall be enclosed in a factory assembled water protective, sound attenuated enclosure. b. Critical grade silencer. c. Companion flanges. d. Flexible stainless steel exhaust. a. Double wall sub -base tank integral to enclosure. b. 24 hour capacity at )00% at full load. c. Rupture basin with 110% capacity. d. Locking fuel caps. e. Mechanical fuel level gauge. f. Low fuel level alarm contact. g. Fuel tank rupture alarm contact. h. Must meet UL 142 and FDEP standards. Bid Award Arrrrouncernerrt (09-17-0908) 1929 r E I OR11�A ) C OU'N T II's rtiu FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 125KW GENERATOR PACKAGE SPECIFICATION #84 2010 Baldor 1DLC125 2010 Caterpillar D125 2010 Tradewinds TJ 125 2010 Wacker G 150 2010 Win Power DR 13014 ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED El hNSTRUCTIONS: Listed above, you will find the model numbers of the vehicles that will be included in this year's contract. 1. GENERATOR REQUIREMENTS: a. Standby duty rated at 125.0 EKW, 156.3 KVA, 8 power factor. b. 480 volts c. 3 phase, 60 hertz, 1800 rpm d. Directly connected to the engine flywheel housing with flex coupling. e. Generator shall meet performance class G3 of IEC. f. Unit shall be in compliant to UL 2200 labeled. rr,l a. Water cooled diesel engine, sized for generator set. b. Emission compliant engine. 3. CONTROLS: a. Solid state, microprocessor based generator controls. b. Controls shall provide all operating, monitoring and control functions for generator set. 4. ENCLOSURE/SILENCER: a_ Complate diesel engine generator set including control panel, engine starting batteries and fuel oil tank shall be enclosed in a factory assembled water protective, sound attenuated enclosure. b. Critical grade silencer. c. Companion flanges. d. Flexible stainless steel exhaust. a. Double wall sub -base tank integral to enclosure. b. 24 hour capacity at )00% at full load. c. Rupture basin with 110% capacity. d. Locking fuel caps. e. Mechanical fuel level gauge. f. Low fuel level alarm contact. g. Fuel tank rupture alarm contact. h. Must meet UL 142 and FDEP standards. Bid Award Arrrrouncernerrt (09-17-0908) 1929 a. Current limiting battery charger to automatically charge batteries, b. Charger shall be dual charge rate with automatic switching to boost rate when required. c. Charger shall be mounted on genset package. IN MEN WON 02 le a. Vendor must coordinate all start up and testing activities with the engineer and owner, After installation is completed by others and normal power is available, the vendor must perform a one (1) day start-up including the use of building load. The start-up technician will instruct all necessary personnel how to operate and maintain the equipment in accordance to the manufacturers requirements. A: tai • a. In addition to equipment specified, each generator shall be equipped with all standard equipment as specified by the manufacture for this model and shall include but not be limited to the following necessary items: b. Initial tilling of oil and antifreeze. c. Shrink %vrap applied to the product to ensure a clean Finish. d. During the start-up, the technician shall record the following information and provide to the owner for his records: e. Record Operating Voltage, Hz, Ph, and connected load (Amperage) f. Package information consisting of Make of generator (Cat, Wacker, or Tradewinds), Model (TJ 125 TP20, DP125, etc.), Serial number of complete package, and Start-up date. g. Record engine and generator serial numbers. h. One complete set of operation and maintenance manuals. i. Two (2) year or 1500 hour standard standby generator warranty. Labor, materials, and travel for the warranty period repair will be paid by manufacturer during normal business hours. 9. CONDITIONS In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model and shall comply with all EPA Emission Standards and all Motor Vehicle Safety Standards as established by the U.S. Department of Transportation regarding the manufacture of motor vehicles. The successful bidder shall be responsible for delivering vehicles that are properly serviced, clean and in first class operating condition. Pre -delivery service, at a minimum, shall include the following: a. Complete lubrication. b_ Check all fluid levels to assure proper fill. c. Adjustment of engine to proper operating condition. d. Inflate tires to proper pressure. e. Check to assure proper operation of all accessories, gauges, lights, and mechanical features. f. Focusing of headlights. g. Cleaning of vehicles, if necessary, and removal of all unnecessary tags, stickers, papers, etc. DO NOT remove window price sticker or supplied line sheet. Bid Award Announcement (09-17-0908) 1930 5. FLOMDA COUNTIES A It A ho ii ( Ha rida FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 1Z KW GENERATOR PACKAGE (Specification Name of Dealership #84) Type Vehicle Zone Base Unit Price Standby Systems Inc. 2010 Baldor ID,LC 125 Western S35,&-91.00 Standby Systems Inc. 2010 Baldor IDLC 125 Northern $35,891.00 Standby Systems Inc. 12010 Baldor IDLC 1, 25 Central $35,891.00 Standby Systems Inc, 2010 Baldor I DLC 625 1 Southern $35,891.0() Ring Power Corporation i 2010 Caterpillar D125 Western 534,625,0,0 Ring Power Corporation 12010 Caterpillar D125 Northern 534,625.00 Ring Power Corporation 2010 Caterpillar D125 Central 534,625.00 Ring Power Corporation 2010 Caterpillar D125 Southern $34,625.00 Tradewinds Power Corp. X010 Tradewinds TJ 125 *Western $31,762.00 Tradewinds Power Corp. 2010 Tradewinds TJ 125 *Northern $31.435.00 Tradewinds Power Corp. 2010 Tradewinds TJ 125 *Central $31,290,00 Tradewinds Power Corp. 20 10 Tradewinds TJ 125 -*Southern $31,100.00 Kelly Tractor Co. i ,2,010 Wacker G 150 j Western $45,095M Kelly Tractor Co. 2010 Wacker G 150 Northern $45,095.00 Kelly Tractor Co. 2010 Wacker (3150 Central 544,295.00 Kelly "Tractor Co. 2010 Wacker GISO Southern 544.295.00 Federal Contracts Corp. 1201'0, Win Power DR 130[4 Westem 544,850,00 Federal Contracts Corp, 12010 Win Power DR 13014 Northern $44,850.00 Federal Contracts Corp. 2010 Win Power DRI 3014 i Central 544,850,00 Federal Contracts Corp. 2010 Win Power DRI 3014 Southern $44,850.00 Bid Award Announcement (09-17-0908) 1928 F .Ott, I ISA COUNl l l"'S A p! A bora d fl,wf arta FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 125KW GENERATOR PACKAGE SPECIFICATION #84 2010 Tradewinds TJ125 El The Tradewinds TJ 125 purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of (Itis contract's vehicle base price as awarded by specification by zone. ZONE: * Western * Northern * Central x Southern BASE PRICE: $31,762.00 $31,435.00 $31,290.00 $31,100.00 While the Florida Sheriffs Association. Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listin- of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here most be honored by the dealers in your zone at the slated prices. Bid Award Announcement (09-17-0908) 1938 R , 1 r VEHICLE: TJ 125 DEALER: ZONE; BASE PRICE: Order Code TP2'0-Ul. FS 1 T130 -UL -FS TJ56-UL-FS 1 TJ60-UL-FS 1 TP80-LCL-FS 1 TP 100 -UL -FS 1 TGN130-L'1,-FS 1 TGM45-UL-FS 1 TGM60-UL-FS 1 TGM80-UL-FS 1 TGM I00 -UL; FS TP20-TP-FS 1 Order Code TJ 125 TJ125 TJ 125 Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. * Western $31,762,00 * Noriheni $31,435.00 *Central $31;290.00 *Southern $31,100.00 Delete Options Downgrade generator package - 20KW Downgrade generator package to 20lnve Perkins 404D12 TIER 3 Compliant 50go1 U1. work. 80amp breaker. rV1'P.4110 conn-oller. marine grade all nrrnunt enclosure a nth stainless steel hardware. ( brit non. proprietor), 1 Downgrade generator package 30KW Dosvngrade generator pack -age to 30kwe John Deere 4024TF276 TIER 3 Compliant 50ga1 UL tank, ISO anip breaker. A+l PA I10 cover. oller, mar°rite grade alurniru ni enclosure lrnh stainless steel hardware. Unit non-proprielary 1 Downgrade generator package - 50K W Downgrade generator package to 566s e Per/ures I104D.44TG1 77LR 3 Compliant 75ga11.?/- tank 300anrp hreoke.r. N7,71,1110 controller, rrtarine garde a/urnr"nunt enclosure ivah sarbdess steel hurehvare- Uut nondtropnelaq 1 Downgrade generator package - 60KW Downgrade generator package to 60ktve Perkms / 104D.E44TGl TIER 3 Compliant. 75gal UL tank 300amp breaker. ;VFP.4110 controller, marine grade aluminum enclosure with stainless steel hardware. Unit non-proprietary Downgrade generator package - 80K Downgrade generatarpoeharbe do 80kxe Perkins 1104AE447AC;1 7MR 3 Coinpharll, 75gal U1, tank. 400arnpe breaker, NFP �l110 controller; rnarinegrade alurnonrm enclosure sr ith slaonle.v steel h rd+r are. t rNrnor-praprzeurr7 1 Downgrade generator package - 100KW Dosvngrode generator package to 100ksve Perkrns ,1104D, E44TAG2 75gal UL conk TIER 3 Compliant. 500amp breaker, AIPPA110 controller, marine grade alumiirum enclosure a rih stainless steel harcheare. Unit non-proprietaly Delete option - specify Dnty ngrade front 125kx e diesel In 30kive natural gas or propane rvah marinegrade tretenraerled enclosure ivith stn tth'ss steel hardware. ahnnnnrm subMse, 1SOamp breaker. (x1413 01, enigne 62dRel '3, 21'. 1800r tar. VFP4 110 ctr)rlroller, PRIG Unit non propr•reun', k Delete option specify-, Dmvngrade from 1251nve diesel io 45krre natural gas or propane svrth marine grade sound arlenualed enclosure sc th vainless steel hardware, alrnrrtnwn subbase. 200anrp breaker. GM4.SL enigne, 62dBA (a) 21', ISOOrpnt, NFPA 110 aonlroller• PMG. Unit non-proprietary I Delete option - speci IN,, Do lvilgrade fi`om I25k-we diesel to 60ksre natural gas or propane >vrtlr trnarure grade sound ctttertua+e</enclosure with slainleu s"feel harchu are ahmnnnur subbase, 300amp breaker. GMS 7L enigne. 62x188 vii 21'. 1 s'i0611nn. A'FA4 110 controller. P 1G. I int non-proprietary I Delete option - specify Downgrode from 125krve diesel to Wive natural gas or propane with marine grade sound attenuated enclosure with stainless steel horchvare. aluminum subbase. 400anrp breaker GA48 IL enigne, 64d8•-! (v 21', 1800rpm, A'FPA 110 connroller. PA1G. Unit nort-proprietan, 1 Delete option - Specify Downgrade front 125kss'e diesel to 100kive naturalgas or propene >7 itlt Marine grade sound atierrtlated enc/osro°e with stainless e,el ha'rrhr mei, alrrminrrnr sulsh<rse. 500mnp breaker•. GA48, IL enigne. 64dRA vii! 21', 180Orpm, %''PPA 110 cororollcr. PMG.C'nitnon-proprietary t Delete option - specify Downgrade generator package to 20hve ]otal Pac, Perkins TIER 3 engine. trmufer.slvitch prewired inside marine grade alroninum enclsoure. 200antp, stainless steel service otsconneeis, and 150gal tank UL 142 tank Unit nor-proprielary 1 Delete option - specify Add Options Bid Award Announcement (09-17-0908) All Zones $14,034.001 S12,207.00 1 $9,221.00 $8.856.00 � $8,342.001 $6.971.601 $14,287.001 $9,733.001 $7,396.00 $2,887.001 S 1;006.001 $1,784,001 All Zones 1939 VEHICLE: TJ 125 TJ 125 TJ 125 TJ 125 DEALER: Tradewinds Power Corp, Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. ZONE: * Western *Northern *Central * Southern BASE PRICE: $31,762.00 $31,435.00 $31,290.00 $31,100.00 TPISO-UL-FS Upgrade generator package - 150KW $6,261.001 Upgrade generatnr package to 150kwe Perkins TIER 3.1106DTAG3 300gal lank 800omp breaker, XFPAI 10 controller. marine grade ahmmmvm enclosure sv✓th stainless steel Itardsvar-e Unit non proprietary I TPI'75-U'L-FS Upgrade generator package - 175KW 57,683,001 1 j)grade generator parka, it) 175bve Perkins TIER 3.1I0611)TA64 3110gal rink 800amp breaker, hhPA110 � controller. marine grade alramman en Ire sure with stairdex s steel harcbi arc:. Unit non-proprietary I TJ200-UL-FS Upgrade generator package - 20OKW $9,722.001 Upgrade generator package to 2004-ve John Deere TIER 3.60681IF485 300gal tank 1000amp breaker, ArFP4110 connnUer marine grade ahtmminn enclosure u-ith slainless steel hardware. Unit non proprie✓ary I TJ250-UL-FS ° Upgrade generator package - 2501(W $32,=161.00 q (,))grade gerrerate)r)xtckage to 250ksre .lohn Deere 71Er13.6090P17 485 500gal imik 1000amp breaker, I IO 1 controllermarine grade ahannum enclosure with stoinless steel harder are. !..Tilt non-proprietary � T300 -UL -FS 1 Upgrade generator package - 300K W $48,7$7.001 1 ' grode generator package iv 3006we with either PerAms or John Deere TIER 3 engine 500gal tank, I200amp breaker. MPA1 /0 cooiroller. tnarme grade ahtnnnum enclosure with rtam.less sled hcarhrare. Unit non-proprietan• I T350 -UL -FS ° Upgrade generator package - 350KW $51,,953.00° Upgrade generalar pac irnge m 35IIIive ss ilh emher Perkins or,leohn Deere 77ER 3 engine, 500gal rank,. 1, 66amp i hrevkev.. A'FPA110 controller manne grade.alumi mmr enc law e wNh stainless steel harthvare. Unit rtott-proprietaruv � T400 -UL -FS 1 Upgrade generator package - 40OK W $59,2$7.001 1--pgrade generator package to 400kwe svith either Perkins or John Deere MER 3 enigne. 300gol rant 1200ainp breaker. h1 l'A 110 controller. marine grade alivninunr enclosure frith stainless steel hordsrar-e. Unit non-proprietary 1 TP450-UL FSI Upgrade generator package - 450K W 556,7=13,001' Upgrade generator package to 400kive ss ith either Perkins at,John Deere "ITER 3 engine 1600amp breaker, VF'P'A116, controller. marm'e gr ade ahanimon enclosure^ lvah slcanh'ss steal harchvare, l.,nit non-proprlelnny � TP500-UL-FS 1 Upgrade generator package - 500K W $59,963.001 1, rgrntle genet cttor pnclur�e ro SOOksve Perkins TIER 2, 25060 -El STA63 TIER 2 engine. 1600amp breaker, l4'FPA IIO controller, marine grade aluminum enclosure wnh stainless steel hordivare. Unit non-proprietary i TP600-UL-FS 1 Upgrade generator package - 600K W $92,669.001 1. jgracle gene rmorlurekage to 600k+ve Perkins TIER 2, 21406("-F,181',463 TIER 2. engmre..2000amp breaker. NFI7 1110 controller, mar me grade alumnnam enclosure with ,stainless steel lrardsc are. C int iron-proprielstr}r U TP56-TP-FS Upgrade - specify $9,567.00' {,rpgrade generator package to Wive Total Pac, Perkins/John Deere TIER 3 engine, tronsfer slvirch prewired inside marine grade aluminum enclsoure. 200amp, stainless steel service dlscomiects. and 150gol tank UL 142 tank, Unit non-proprieho I 1 P$0. "I'P-1''S 1 Upgrade S 12,246.00 exspecify rge !0 BOk+ve Tota✓ l frac. Perkins Jobn Deere ITER .3 eng•me. tr°arufer ssr^ttelt press reed airside marine grade ohnninum ertclsoure. 25Oomp. stainless steel service dieconnecrs and 156gal tank UL 142 tank. Unit ��. nonpropraekYry' I 1?100-TP-FS Upgrade- specify $13,545.001 l)pgrrulz generatrrrTxickage to 100kre Total Pac, Perkins/John Deere TIER 3 engine, transfer switch prewired inside marine grade olrrtnhunn enclsoure. 250amp. stainless steel serv)ce disconnects. and 1 SOgal rank UL 142 tank Unit Hort-propmerary TJ125-TP-FSI Upgrade -specify 519,371.001 (,pgrcade getrt'rator)xrckage to 125kwc Total Pac. Perkins/John Deere TIER 3 engine. transfer s vetch presvtred rrtsade nictrdne grids ahrniunrrn erx'letttre. 2SOa111p, stainless steel sentce chsrorurects and ISOgaI ta,tk UI, l42 tank. 1,•5111 non-proPnetar.v I Bid Award Amiouncement (09-17-09,08) 1940 ' , Upgrade - specify $28,800.00t Upgrade generator package to ISObve Total Pac, Perkins/John Deere TIER 3 engine, transfer .mvircli preivired inside VEHICLE: TJ 125 TJ 125 TJ 125 TJ 125 DEALER: Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. ZONE: * Western * Northern * Central * Southern BASE PRICE: $31,762.00 $31,435.00 531,290.00 $31.100.00 TP150-TP-FS Upgrade - specify $28,800.00t Upgrade generator package to ISObve Total Pac, Perkins/John Deere TIER 3 engine, transfer .mvircli preivired inside marine giatle alar>nrnrtrn tncisoure. 250amp. slaintess steel senwe disconnects, and 500ga1 rank UL 142 rank Unit nnn-proprietary TP250-TP-FS 1 Optional equipment - specify $100„842,001 1. p 'arrle gest rarar p �ckage to 250kivve total Pac Per kms/Jahn Deere TIER 3 enghte, n arrsfer .vnrrtch laxe;nurn act tiaslde marine grada ahimnnum enclsoure, 400amp, sraniless steel service elisetruriec ts, and 500gn1 rank 1, 1, 142 tank I./nit 1 tion -proprietor 1, TMAIN - 1 Optional equipment - specify 5800.00 One (I) nunntettenic e trip for 20Inr - 125kive packages to change oil. oil filer, and fuel fillers. Inspect/cheek operation of generator set and AIS. Take oil sample for evaulation. I TMAIN - 2 Optional equipment - specify S900,00t One (1) maintenance trip fir 126kiv - I'75kive pockogies to change oif oll filter, anditel filters. Inspecrcheck operation of generator set rand : t T 4, Take oil sample fir evaide torr. � TMAFN - 3 t Optional equipment - specify $1,200.001 One (I) maintenance trip for 176kw - 225kire packages to change oil. oil filter, and fuel filters. Inspect/check operation ofgenerwor ser and ATS Take oil sample for evaulauon. I 'I'MAM - 4 1 Optional equipment - specify 51�300.00t One ('11 mannlenrnnce trip for 226kyv - 40010ve pucka s to change ol) oil filer ondfiW f hers. lnsperi/check operation of genovtor set and A 1.S. Take ail ,sample for evaulation. TMAIN - 5 Optional equipment - specify $1,600.001 One (1) ntaintenance trip for 401k v - 60Olnve packages to change od. oil filer, andfuei frhers. Inspectleheek operation of generator sei and ,47S. Take oil sample for evaulation. I I T -Parallel -FS 1 Optional equipment - specify $17,280,00 .'rdditional equipment and labor required d to parallel any' two machines (20kive - biih'i five) rngerher° ar the fat im-1, and 1 pen/)rnnonsite viari-up eau141S11 n571Y7ent. TT-8000-UL,FS 1 Optional equipment - speci€y $39,642.00 8000 gallon, UL 142 steel suhhose,fuel rank to accept one or ri o generators with necessary railings, wps. elecir7col sittlrups, and FDEP fill port. I 1 TC -8000 -UL -FS Optional equipment - speclly $64,800.00 f �'ii)I)Il gallon. L -I. 2085 alt a"e grva3anel Z7(Ylar'I',C le fnac'11ank 52'x111 all 7reV.5e A.Y'ar_%' 13uitlgs '"azmd 1es'e1 f 11IAainl, antel alal`n?,S. TP -30 -TP -FS t Optional equipment - specif , S2,917.00t /hrla:ngr atle genctctcio° Ilaciwgr m 307nve Total Pac, Perkins/Jahn Deere TIER 3 engine, Iransfer sH itch prewired Inside marine grade alrmnnum encksoure. 200amp. stainless steel service disconnects, 150a1 rank U1. 142 tank. and upsi--ed duh. Unit nonproprietary 1 TC'OR-1-FS 1 Optional equipment - specify 5250.00 l 'orrosiort Pension sealer apphee! to U1. 142 subbase fiel tartk front 5i) ,gallons it) 250 gallons 1 ICOR-2-FS t I, Optional equipment - specify S500.001 Corrosion Resistant sealer applied to 111, 142 subbase fuel rank from 251 gallons to 500 gallons t 5yr-FS V Warranty - specify Std' .5 year. 7500 hour standbs,estencled warranty to rn4jide engine, oh'ernaror, breaker. control lwnel, locked urotarhewer Picurerycharger, bnu ezeludes fret lank pri<e ,'.r. bi � q�iorrrl ptrra•lrurse lxr�ie e. t Warranty - specify Std Warranty, - specify Std Bid Award Announcement (09-17-0908) 1941 P 1. I r VEHICLE: DEALER: ZON E: BASE PRICE TJ125 TJ125 TJ125 TJ125 Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. Tradewinds Power Corp. * Western *Northern *Central *Southern $31,762.00 $31,435.00 $31,290.00 $31,100.00 % Discount Discount percentage off manufacturer's current published retail prices for non-specified options and any optional models bid. (The discount is applied to the manufacturer's current published retail prices.) The prices quoted are customer ner prices. No fucker drseomrt rs available. t Bid Award Announcement (09-17-0908) I942 Stdt ........ ..... . L --j j City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 11/17/2009 Item No. Subject: Reconsideration — Motion to Approve: Regular City Council Meeting Minutes of August 18, 2009 and approval of the Regular Council Meeting Minutes of October 6, 2009 Department: Citv Clerk's Office Summary: At the 10/20/09 meeting we discussed and subsequently tabled the approval of the October 6th Meeting minutes. Council Member Roberts and I met, listened to the sections in question and discussed our concerns. After our meeting, I made the changes we agreed upon. The only area we were not able to resolve is on page 4 and is for the approval of the minutes of August 18, 2009. We were not able to resolve this because the Council will need to make a motion to reconsider the approval of the minutes. Once the motion to reconsider is approved another motion will be needed to approve the minutes of August 18th amending page 4 under the "Audience to be Heard" section to change it to read "the Council affirmed" rather than Mr. Petsos and Mr. Boucher affirmed. Finally if the minutes of October 6th are acceptable, a motion is needed to approve them Requested Council Action: 1. Motion to reconsider the approval of the minutes of August 18, 2009 2. Motion to approve the minutes of August 18, 2009 amending page 4 under the "Audience to be Heard" section to change the section to read: "the Council affirmed", and removing "Mr. Petsos and Mr. Boucher affirmed". 3. Motion to approve the October 6, 2009 Meeting minutes. Financial impact: None Attachments. o Supporting Documents Reviewed Submitting Department Head: Date: Approved by City Manager: Date: City Council Action: [ ] Approved as Recommended [ ] Disapproved [ ] Approved with Modifications Tabled to Time Certain CITY COUNCIL REGULAR MEETING CITY HALL ANNEX 111 Polk Avenue, Cape Canaveral, Florida TUESDAY October 6, 2009 7:00 PM MINUTES CALL TO ORDER: The Chair called the Meeting to Order at 7:00 P.M. ROLL CALL: Council Members Present: Mayor Pro Tem Council Member Mayor Council Member Council Member Others Present: City Manager City Attorney Recreation Director Public Works Director Assistant Public Works Director Brevard County Sheriff Acting Cmdr City Clerk PRESENTATION: Bob Hoog Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh Bennett Boucher Anthony Garganese Robert Lefever Walter Bandish Jeff Ratliff Greg Purden Angela M. Apperson Fire Department— Recognition of David "Shorty" Barr, Owner of D.A.B. Painting, Inc.: Fire Chief Sargeant indicated the painting of the Fire Station was done at no cost to the City. He presented a plaque of appreciation to Mr. Barr. Mayor Randels expressed the appreciation of the City and presented Mr. Barr with a certificate of appreciation. Mr, Barr explained his motivation for volunteering to paint the building and expressed his interest in the City. Council members also extended their appreciation to Mr. Barr. Fire Chief Sargeant noted all the planting materials were donated at cost by Rockledge Gardens and planted by the firefighters. Pink Ribbon Walk — Vonda Welborn, Chairman Port Canaveral Association: Ms. Vonda Welborn explained the details for the "Pink Ribbon" Walk and urged attendance at the event on Saturday, October 24, 2009. She noted more details are on the Port's web- site. It was noted the money raised by the walk will stay in Brevard County. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 2 of 7 Canaveral Precinct Deputy of the Month (September) — Deputy Michael Mazzone: Lt. Demorat explained how the processing of the crime scenes and the initiative taken by Deputy Mazzone to check with other businesses, who were also victims of theft, led to this award. Deputy Mazzone expressed his gratitude for the award. Acting Commander Purden expressed his gratitude for the help provided to him during his interim tenure. Councilmember Roberts asked for an update on the Fire Department Grant, to which Mr. Boucher indicated the deadline has been moved to December 31, 2009. REPORTS: City Manager • Mr. Boucher introduced City Clerk Angela Apperson and encouraged everyone to stop by to meet her. Mr. Boucher also commended Mia Gothford for her hard work and dedication during the search for a new City Clerk. • Mr. Boucher noted the Ridgewood Avenue project is still on track to be awarded in November Mr. Boucher requested Council Members respond to the Clerk's Office for their availability to attend the Workforce Effectiveness Training (WET) in October 2009 Mr. Boucher provided an update regarding the Request For Proposals (RFPs) for a feasibility study for the Police Department and asked Council to provide direction at the next meeting. Discussion ensued and included the costs for a feasibility study could be upwards of $50,000.00; obtaining the complete cost for the Satellite Beach Police Department before going out for an RFP; not wanting to spend a lot of money for a study; having the Brevard County Sheriffs Office (BCSO) Commander come to a council meeting to answer questions, explain the community policing program, the special operations; obtaining figures from other agencies and that more municipalities are contracting with Sheriff offices for services. Consensus was reached to have the City Manager obtain costs for police services from similar sized cities and possibly beach communities and have the Commander come to answer questions at a future Council meeting or workshop. Recreation Department • Mr. Lefever reminded everyone of the Community Health Fair on Oct 14th from 8 to 11 a.m. at the Recreation Complex. Public Works Department • Platt Loftis, Waste Pro, explained the details of the transition, the placement of the 64 gallon carts, the increased service level and the distribution of recycling bins. He noted their responses to service calls. He responded to questions of Council members. Mr. Boucher indicated beach recycling is still on the "to do" list. Compliments were provided and related to the service that is being provided by Waste -Pro. Walter Bandish is to get elected officials access to the Ez-Track System. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 3 of 7 • Mr. Boucher provided an update on the renovations at the Library to provide for Council Meetings and indicated painting will occur next Monday and carpet installation thereafter. He further indicated Todd Morley has been in contact with audio-visual companies, including the one servicing the Canaveral Port Authority Commission. Sheriffs Precinct Lt. Demorat provided details related to the recent shooting at an apartment complex on Chandler Street, which resulted in an arrest and provided information related to the "Meth — house" that was discovered and eliminated in the City. He noted follow up to ensure the "Meth -house" property is ready for habitation prior to the structure being rented again will occur. Council members' concerns relative to Criminal Nuisance Ordinance Education were responded to by Lt Demorat, who encouraged citizens who believe there are drug sales or other nuisances in their area to contact the Precinct. Council Member Roberts will work with Commander Morse on the Nuisance issues. BUSINESS & CULTURAL DEVELOPMENT BOARD REPORT • No report. AUDIENCE TO BE HEARD: • Mr. Leo Nicholas, resident, noted work needed on the trail at Manatee Park, where there are areas that are uneven. He was concemed of individuals being injured. Mr. Nicholas also urged for the City to have their own police department for added control as to who the Police Chief will be and noted the City of Belisle recently transitioned from the County Sheriffs Department to having their own Police Department. CONSENT AGENDA; 1. Motion to Approve: Regular City Council Meeting Minutes of August 18, 2009. 2. Motion to Approve: Outdoor Entertainment Permit for the Annual Fall Festival at Manatee Sanctuary Park; Saturday, October 10, 2009. 3. Motion to Approve: Outdoor Entertainment Permit for a Jazz Concert at the Recreation Complex; Friday, October 16, 2009. 4. Motion to Approve: Resolution No. 2009-35; Reappointing a Regular Member, Appointing a First Alternate as a Regular Member and Appointing a Second Alternate as a First Alternate to the Library Board. 5. Motion to Approve: Resolution No. 2009-36; Reappointing Regular Members to the Code Enforcement Board. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 4 of 7 6. Motion to Approve: Resolution No. 2009-37; Reappointing a Regular Member to the Recreation Board. 7. Motion to Approve: Resolution No. 2009-38; Reappointing a Regular Member to the Board of Adjustment. Mayor Randels inquired if any items are to be removed from the Consent Agenda for discussion. Ms. Roberts asked to remove item No. 1, A motion was made by Ms. Roberts and seconded by Ms. Walsh, to approve Consent Agenda Item two through seven. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Item #1 - Ms. Roberts referred to page 4, under the "Audience to be Heard" section. She suggested the last sentence be changed to "the Council affirmed" rather than Mr. Petsos and Mr. Boucher affirmed. Discussion ensued and included whether the minutes should be summary or include more detail, whether other audio will be placed on the website and if so what costs are associated. A motion was made by Ms. Roberts and seconded by Mr. Hoog, to approve item number one. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. CONSIDERATION: 8. Motion to Approve: Annual City Manager Evaluation: Ms. Roberts explained her intentions. Discussion ensued and included whether this evaluation is for one or two years, the need to have the Council, as a whole, formally set goals for the City Manager to attain, the difference between the goals of the Council for the City and the goals for the City Manager, the possible need for a special meeting to come to a consensus as to the goals for the City Manager, when the reviews are to be completed and when they will be discussed with the City Manager, the need for staff to make a composite evaluation with the comments from each elected official, and after the review, to have the City Manager develop an action plan. A motion was made by Ms. Roberts and seconded by Mr. Randels, that we proceed with getting all of our individual evaluations into Bennett by October 23rd and we will have our two agenda items for the meeting we have on November 51", one to certify the election results, and two to work with Bennett as it relates to the Council wide evaluation. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tern Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 9. Motion to Approve: Resolution 2009-34; Recognizing Florida City Government Week: Aftomey Garganese read the title of the resolution into the record. A motion was made by Mr. Hoog and seconded by Ms. Roberts, to approve City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 5 of 7 Resolution 2009-34. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Recreation Director Robert Lefever reported on the activities that are being planned for City Government Week. Discussion ensued and included the library is the best place to have the heritage display, whether or not to purchase the United States Flags, the need to document and memorialize the event, and to also provide "I Love Cape Canaveral" pins. Agreement was reached to purchase flags, and distribute pins for the event; have the Heritage display at the library, hold a mock council meeting at 5:30 on October 20th and to have certain City departments explain their department operations to the students. Compliments were provided to Mr. Lefever, Ms. Roberts, as well as Principal Dufresne and her staff for their hard work in planning this event. Council Member Roberts outlined suggestions for part two of the events as follows: develop a City flag with a seal; develop a "Fact Sheet" about Cape Canaveral, which could also be placed on the web site; form a City of Cape Canaveral Speakers Bureau; Start a City Newsletter; expand City advisory boards to incorporate youth representatives or create a City youth advisory board (suggestion was made to add this to the existing PAL Board); create an opportunity for paid or unpaid youth internships (suggestion was made to incorporate this at the Recreation Department - setting criteria for the individuals who will be interns). A consensus was reached to have staff study associated costs related to these items and return findings to the Council. 10. Motion to Approve: Resolution 2009-39; Supporting and Endorsing the Florida Federal Space Policy Agenda. Attorney Garganese read the title of the resolution into the record. A motion was made by Mr. Petsos and seconded by Ms. Roberts, to approve Resolution 2009-39. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. Ms. Roberts thanked Mr. Boucher for drafting the resolution, which was used by all the cities in the county. 11. Motion to Approve: City Council Letter to President Obama Encouraging Support of the Space Program. A motion was made by Ms. Roberts and seconded by Mr. Hoog, that we support this letter as drafted. Discussion included the desire to send letters directly to the President to show the community's concerns, placing a notice on the web site and the marquee encouraging citizens to do the same; that the space program not only effects this area but the nation as a whole. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. 12. Motion to Approve: Extension of Street Sweeping Services Contract: Jeff Ratliff explained the contract has the same scope of work as the last contract and there is no additional cost. A motion was made by Mr. Petsos, seconded by Ms. Walsh, to approve the street sweeping contract. Contract terms were discussed. The vote City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 6 of 7 on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Petsos, For; Mayor Randels, For; Ms. Roberts, For and Ms. Walsh, For. DISCUSSION: 13. Council Review of 2009 Legislative and Management Improvement Agendas: The legislative discussion included the upcoming presentation of a revised tree ordinance, the need to review the duties of the review boards in a workshop setting; the visioning effort statement being the driving force for tasks assigned to each board, the prior suggestions to modify the permitting process/development review process; conflicting codes, outdated codes or underutilized codes. It was agreed the Council will meet after the presentation from the Visioning Committee to discuss the duties of the review boards and then meet with board representatives. The management discussion included the upcoming presentation of revised Personnel Policies & Supervisor Handbook, human resources outsourcing, researching a management system for City forms and the status of the research for an action tracking system. 14. Operating Procedures for Council Agenda Setting: The process that will be used for setting the Council agendas was discussed. The discussion also included the requirements of the Florida Sunshine Law which prohibits Council members to meet or discuss potential agenda items. Council was in agreement they would submit agenda items to the City Clerk using the agenda request form or an e-mail containing the similar information. Staff will prepare a calendar of meetings and the cut off dates for submittal. The goal is to have the agenda and the packet out the Tuesday, one week prior to the meeting, so all will have time to review and prepare in advance for the meetings. REPORTS: 15. Council Council Member Walsh • Ms. Walsh noted complaints from citizens relating to Brighthouse moving the NASA channel from the basic cable package to a more expensive package. Ms. Roberts indicated she has received complaints about the loss of the government channel from the basic package. Mr. Hoog agreed to report this concern to the Space Coast League of Cities at the next Board meeting on October 12, 2009. • Ms. Walsh noted a letter from the American Non -Smoker Rights Foundation requesting information about local legislation relating to smoking. The letter was forwarded to the City Manager for response. • Ms. Walsh referred to the Town of Indiatlantic's web site and the information they post to keep individuals informed of their progress to meet their goals. She expressed the desire for Cape Canaveral to do something similar. City of Cape Canaveral, Florida City Council Regular Meeting October 6, 2009 Page 7 of 7 Council Member Petsos • Mr. Petsos complimented the Public Works Department on the quick response to the broken sewer main on Central Avenue. • Mr. Petsos requested a status on the Development Agreement with Towne Realty, for Phase 1, as he was concerned they may be trying to change the agreement. Council Member Roberts Ms. Roberts noted her Candidacy for the 15th Congressional District Seat as a Democrat for the 2010 Election. ADJOURNMENT: There being no further business, the Meeting adjourned at 9:55 P.M. Rocky Randels, MAYOR Angela M. Appreson, City Clerk City of Cape Canaveral City Council Agenda Form Council Council Meeting Date: 11/17/2009 Subject: Final Quarter FY 2008/09 Budget Adjustments and Approval of Ordinance 2009-1t for Budget Amendments for year. rf �Zooq Department: Finance Summary: The final budget transfers for FY 08/09 are combined with the prior three quarters to complete the admendments for the year. These require a final ordinance to complete. Requested Council Action: _ Approve the budget amendments and Ordinance. ------------------------------------ �„ �... ........ ........ Financial Impact: No financial impact. The Ordinance must be done to remain in compliance with State law. Attachments: X Supporting Documents Reviewed ,m SubmittingDepartment partment kiead: Andrea Bowers Date: 1113109 Approved by City Manager: Date: pp d CT onmCitY Council Action: A , rended Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; ADOPTING THE AMENDMENTS TO THE ANNUAL GENERAL FUND, SEWER ENTERPRISE FUND, STORMWATER UTILITY FUND, SPECIAL REVENUE FUNDS, AND E7PENDABLE TRUST FUNDS BUDGETS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009; PROVIDING FOR AN EFFECTIVE DATE. BE IT RESOLVED by the City Council of the City of Cape Canaveral, Brevard County, Florida, as follows: SECTION 1. The Amendments to the Annual General Fund, Sewer Enterprise Fund, Stormwater Utility Fund, Special Revenue Funds, and Expendable Trust Funds Budgets which are attached hereto and by reference made a part hereof, of the City of Cape Canaveral, Florida for the fiscal year beginning October 1, 2008, and ending September 30, 2009, are hereby approved and adopted. SECTION 2. This Ordinance shall take effect immediately upon its adoption. ADOPTED BY the City Council of the City of Cape Canaveral, Florida, this 1st day December, 2009. Rocky Randels, Mayor ATTEST: FOR AGAINST Angela Apperson, City Clerk Buzz Petsos APPROVED AS TO FORM: Anthony A. Garganese, City Attorney First Reading: 11/17/2009 Second Reading: 12/01/2009 Rocky Randels Shannon Roberts Betty Walsh OA, MEMO To: Honorable Mayor and members of Council From: Andrea Bowers, City Treasurer Date: October 30, 2009 Re: Budget Transfers for Third Quarter ended 9/30/09 and Final Adjustments for FY 08/09 The fiscal year has ended and we are just into the new 2009/10 year. We have accumulated the final revenues and expenditures and now look to the budget to see how we have done. By law, we must maintain balanced budgets to the departmental level. To that end, though the books have not been officially closed, the final budget transfers are here. There were minimal transfers done for the final quarter. The largest is the removal of the Ridgewood Avenue Project to the coming year. As this is the last Budget Transfer for the fiscal year 2008/09, 1 ask that the ordinance 11-2009, recognizing all of the budget amendments for the fiscal year be approved. Following is an evaluation of budget amendments requiring attention. It should be noted that only those items representing a significant change in fiscal policy have been offered for adjustment. It is not the intent of these amendments to adjust each account to reflect actual activity. Some of these items have been previously approved and the technical adjustment is merely housekeeping. I have included a summary of adjustments for the entire year. The highlighted column lists the final adjustments made for the forth quarter. The "Total Department Adjustments" listed after each department or fund is reflecting all adjustments for the fiscal year. As always, please contact me 868-1234, with any questions, concerns or suggestions. 1 E LA Ln 01 M r, r N ;-i C O O � 7 E '. O N O M m O 00 M r -I O O n ko -, T-' a Ln m •C N c o o 7 E O M rn CO Q O � m 00 GJ O r -I N 00 'FY N N M 1 OD OCJ L lD N m Q N N f`p N N � r-41 -i C 00 j C M r -I CO 00 O c u U O N N c 7 O 0. LLO m Co m". -4 U C OL w 4- 3 v 20. O CL -a u Ec M oC C W CL V > ai 0 / L 0 E x x m 0 C N H `� j O 0 m [p TS L M > Lc M x w a E E J MEEi Z O C7 r N c'I `O ll.n w O C O 1 J V V N H Q E LA Ln O M r, Ln N ;-i r- O O m '. O N O M m O 00 .Q r -I O O n ko -, T-' a Ln m O 1 0 o o 0 O M r V O N N 00 M O r -I N rr 'FY N N M r -I lD Ln lD N N N f`p c Q N r-41 -i C I:r j C m > r -I C Ln O O O O N O 6+ O O lD r -I r` O 00 N N p v Ln r-1 Ul � o 0 0 Ln O O Lr Q Q O O O L.0 rn m M 00 O n ul in oo Ln r` rn r` N M .�-. Eli O 00 O r, LD LD M (D r, O O 03 N o 0 r` Ln m o r, O O 00 Oi O r` O Q N O r` O O ' r\ M M N N N Q M -�T r4 C) O kD ri r` ko O m r, rn M N r -t r -I LA r -I __ O O Ln 0 Q O r, r4 Ln Ln M m N M N ri 0 0 0 rQi ON 0 M N C Ol E CS o3 a O C :3E U LU fO v _ 0) QC v1 0J `° VI U C .— f`p c Q > N C j C m > tA G C 0 N v 7 O r6 N y _ OL O N 3 v a' O CL -a E a M oC V W CL V > ai 0 / a 0 E x x m 0 C O H `� j O 0 OJ [p TS m M > Lc M x w a J E J MEEi r, O C7 F-. N c'I `O ll.n w O C O 1 J r -I N H Q co ai v d o c- o O O 0 U n C . a N 4OZ O �, -0 3 LO Q i i U E U +U-' C N U N 6 OJ C 01 ro a a 0 ai �° 0 ai C c O > J Q CLLn J CL LL V Q Ul U) O O O ri N O r -I O O O O C GOA N .--i O O N N COIn O O O N 3 N -4 N -4� Mr" -1N N � N N r -I N LL Or -I -4 N "4 Q Ln U) U1 M -i Q "4 (.00 11 rl r -I M Mm M M Q Ln In lD t.0f6 m t 1 M M M M M M M M M M M M O -4 -4 N -4 LM U) N M .- 1 Q r4 (.D C O -4 r l -4 M M M m M a Ln U) lD LD y M M M M M M M M M M M M M M Vr 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O y C) O O O O O O O O O O O O O 0 0 a 0 a a 0 a a a a a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 rQi ON 0 M N M C Ol E a U LU L 0J U C .— f`p c Q 3 C u tA G C 14 N O) O N y OL O i 3 v a' O CL -a M V W CL V N a 0 0 O O W O O O O 6l 0 O 0 N O O O O > ,4iI LD 00 Q r, r -I r -I N c'I ac ll.n U1 U1 Ln 1 J r -I N H f -I .b r -I r -I r -I n C Q M d 421 0 -1 l0 O O O O N a1 U-1 l0 O a3 N a1 p O in M Ln Ln O O O O O O 0 61 w M M LO 61 M ' O m m 4.0 N 0 a)Q) U NO ti O R rl�M M N iB 00 C -0 M 1� M N LA l0 M 1j1 7 � 7 R N Q CO fLl rl N 00 c \ a ar M 7 E m Q \ 01 O N N O 0 0 0 0 00 m M O C 0 0 U rl W LO M M Q N rn \ 1 3 M E M M C) < 1< M \ 'a al rl N N M 7 E � M GJ 00 IM_ o a ca � o � � N r4 f0 i CO 00 00 61 -i O O M 111 O (N O U1 Ul) O O M o O C d ul I- W Ln O O O O R -1 lD lD O O ' 61 M O O M Ln M O l0 O N ' (, N •C v o Ki 00 � o ai Ci �o } turn X00 N 00 N U1 N N M CL LL O m a] N '. N NU O O Ln O a% O O :)kM N m O� (cQ m rN-I N M u C N E 7 L N � � c aJ C Ql E E a E c o •Q C' Q H tko Z C (� C W ,' C W = 3 c m c a c G4 Q v c '= CO o ami c Q u c u u C •` m u, u G C ro mv ya G m S ro c a Q fO i,3, c ani GI C v u N :3u v w u > a=i aC-p ` aj v O m _ aci D w w O w G1 U U = �. ii a w N of a 0 y n. CD Lu a CLU rao d > O . x w a O O O O r O O O O O I jj d 0 0 0 0 0 0 L 0 0 0 0 0 0 o 0 ro 0 O o O 0) a o O 0 O o O 3 o 0 0 0 0 0 0 0 0 0 o 0 O N O O_y O O CA N N O 'J O O N O -1 O C r1 v u1 u) L m "' 4 U - lD � n d ac M E W RI m m !� f N N N y Q d d Q E - r -I r -I r -I r -I N N N N N N N O l! 1 l! 1 l! 1 l.A Q 111 lJl d l.A 111 L 1 LL I.11 LA L 1 L9 L 1 LJ V J O O O O 0 0 Ln O Ln O Ln O -0lD O l0 O LD O 4.0 O LD O w O p 4 O O y O O y O O O y -a O O O O O O y -a r1 i --i r -I r -I C •rl . C a -I r -I r -I C rl r -t r -I r -I r -I L O O Cl O 0) O O d O O O W p O O O O O d ' O O O O E O O E O O O E O O O O O O E Q Q Q Q d 0) M In Ln O Ln M Y� l0 -at Ln 01 l0 m N I M N M Lloo n m ri Ln H N N N O Z O O O Ln O 00 Lr U•1 N M O m M m L0 -1 a% 00 o O o M m 4.0 O c L0 N O M O N Ln Ln 01 O O Q O o 0 o O l0 O � O O M m Q O O \ M O O O 01 --I.:.. co r N o0 N � C CO +.n c O 3 G 14 c -I M N \ M In M L0 o Oo rn m E o C M 4.0 oo M a M m O \ m Q 0 N r -I � \ 0 m 00 m O O O0 o •c u U N N C L O. LL m m mL V Q M W � Ln m CD V O� L0 N O O V1 O L O O Qi O Ln Ln O H O M G r- M m R L H E txo N Z m 3 0) M In Ln O Ln M Y� l0 -at Ln 01 l0 m N I M N M Lloo n m ri Ln H N N N O Z O O O Ln O 00 Lr U•1 N M O m M m L0 -1 a% 00 o O o M m 4.0 O c L0 N O M O N Ln Ln O O O Q O o 0 o O l0 N O O Ln O O : O O O O R --I.:.. co O N o0 w CO +.n CLQ : LO 14 c -I M N LD M In N L0 o Oo rn m 0 o '�o 4.0 o M M 0 0 0 LON O 0 N M C E c ° E 0 LU 'A, _0 C N U a LA c�C` N C .0 U U V , U C _� Ln Z ONl N U U N co M•C fl- 41 C OD N m a- LA N �0 o'f fV0 C 1e y CA (0 Ul iJ U -0 C C 0 C c 00 � � � � C 00 -0 x C X N C U LLI 0. OJ N C C (u w CL QLA ro 2 v .� �. (u .a d u E io 'c� E � O c O_ O. C C 7 L N O- C '0 Al C Gl Ln LL I� d C7 U U d C/ 6 O- �'' Q D m N Q D X E C7 W O Q Ln kn U .wA J 1/1 CJ W C C) U L Q) N 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 u O i D uO 0 0 0 0 0 0 0 CL o0 0 0 0 0 o4) o 00 O 0 0 0 0 0 O O d O O O Ln h L0 O LA � O0 OM d N c -I N M Ln M '�T N U1 l0 N N N N M co -4 Ln N '. M to r -I N N M l0 10 Ln V1 111 lA lfl N M M _ 'I m c -I -1 -1 r -I N N .--I y N N N N N N N Y � Q 14 R d d 1 Q Q R Il N n n N n n ~ H .--I 1-I M In ul ul ul Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln a Ln Ln Ln Ln I� ♦` {� N _0 -1 c-1 c-1 rl rl rl c-1 _0 M M M Q O O O O O O O y .-I r-1 r-1 .--I .--I .--I .--I G: -1 -4 11 O O O O O O O O O O O O O O -0 :: O O O O .--I .--I r -1 r -1 rl -4 rl C r -1 -4 rl rl ci -4 rl c H -I r1 C c-1 C 0 0 O O O O O Gl O O O O O O O d -I O O O d O d 0 0 0 0 0 0 0 E 0 0 0 0 0 0 0 E O O o E O E Q Q Q Q N O O O m 0CD 0 M 0 o o Oo 0 o '�o 4.0 o M M 0 0 r M Ln LO CD 0 O� L0 N O O O O O O Ln O Ln Ln O O O M r- M 06 R l00 N O � C ON r -I LO In 0 0 LON O 0 N M C E c ° E 0 LU 'A, _0 C N U a LA c�C` N C .0 U U V , U C _� Ln Z ONl N U U N co M•C fl- 41 C OD N m a- LA N �0 o'f fV0 C 1e y CA (0 Ul iJ U -0 C C 0 C c 00 � � � � C 00 -0 x C X N C U LLI 0. OJ N C C (u w CL QLA ro 2 v .� �. (u .a d u E io 'c� E � O c O_ O. C C 7 L N O- C '0 Al C Gl Ln LL I� d C7 U U d C/ 6 O- �'' Q D m N Q D X E C7 W O Q Ln kn U .wA J 1/1 CJ W C C) U L Q) N 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 u O i D uO 0 0 0 0 0 0 0 CL o0 0 0 0 0 o4) o 00 O 0 0 0 0 0 O O d O O O Ln h L0 O LA � O0 OM d N c -I N M Ln M '�T N U1 l0 N N N N M co -4 Ln N '. M to r -I N N M l0 10 Ln V1 111 lA lfl N M M _ 'I m c -I -1 -1 r -I N N .--I y N N N N N N N Y � Q 14 R d d 1 Q Q R Il N n n N n n ~ H .--I 1-I M In ul ul ul Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln a Ln Ln Ln Ln I� ♦` {� N _0 -1 c-1 c-1 rl rl rl c-1 _0 M M M Q O O O O O O O y .-I r-1 r-1 .--I .--I .--I .--I G: -1 -4 11 O O O O O O O O O O O O O O -0 :: O O O O .--I .--I r -1 r -1 rl -4 rl C r -1 -4 rl rl ci -4 rl c H -I r1 C c-1 C 0 0 O O O O O Gl O O O O O O O d -I O O O d O d 0 0 0 0 0 0 0 E 0 0 0 0 0 0 0 E O O o E O E Q Q Q Q N O� O bC \ y O1 O 3 E CO Q 01 eq 6'f O N � aG 0 Co E O Lo \ 0 ow r4 bo M c m � M 00 Q O a rl II O N m � N m \ 00 0 00 m O O C u N \ C m GJ SO f0 C. LLO m m u L N Q W � O �. m 'u Ln L — i L d a E txo Z M� � W 0 u Q C o O O w w of [f LA O1 Ln O Ln 01 01 N N l!'1 N lD LO LO r -I y lD 1� d1 O1 N M M r -I r -I O m ul O N Q Ul O� Q N LA d 3 'o C w C_ N W fU C N C -0 N 3 C i Li C J y CL L� Q 00 X � c w 3 aEL. m U U c O O O O O Lo u M Qf lfl O� r v � y � � m Ln Ul Ln U-1 4 � � O O d ry r -i Q ar-� LA O1 LA 3 y 3 p L C T7 41 > CL Ln o0 6) Gr Wj N H 1� C C O J 3 C r -I U. L.L o � LA C) LA ci U Q Q yy�� ao > ar ,-::r N C Ll L� M CC f0 CD m O a, N -0 d d O E O O ;° C lao O 'o 'o c c d d Ln LA i:,7 Ln O. MCO C V' d a O U U co Ln Q Q O OLr E M l0 o t N M O 4 � lD r -I 00 7 4 E r-1 l� O 01 0 n O o 0 o Q O Ln v � Llf 0] LT Ol Z 00 M r� O m ul O N Q Ul O� Q N LA d 3 'o C w C_ N W fU C N C -0 N 3 C i Li C J y CL L� Q 00 X � c w 3 aEL. m U U c O O O O O Lo u M Qf lfl O� r v � y � � m Ln Ul Ln U-1 4 � � O O d ry r -i Q ar-� LA O1 LA 3 y 3 p L C T7 41 > CL 6) Gr Wj H Al V C C J 3 C U. L.L LA LA ci U Q Q yy�� > ar C C N d U' C Ll N CC f0 C v m a, CL -0 d d E Cl ;° :° lao LU U 'o 'o c c d d m i:,7 O. O. C V' d a Lu U U U ani Q Q O E m t O .� O 4 � O � CL 00 7 4 E l� lfl 01 0 Ln E o 0 o d o Ln v 01 0] LT Ol Z O o 0 0 o a r -IL p w r-1 a r-1 O r-1 O r- O C Ol O E O O O O E 4 4 O m ul O N Q Ul O� Q N LA d 3 'o C w C_ N W fU C N C -0 N 3 C i Li C J y CL L� Q 00 X � c w 3 aEL. m U U c O O O O O Lo u M Qf lfl O� r v � y � � m Ln Ul Ln U-1 4 � � O O d ry r -i Q ar-� E 0 0 rn r 0 0 L ,,I Lrt \ - a :3 E -1 C°' Q 0 0 0 0 0 0 Lr M C rl M N 'O -a w w '0o r, 3 E ma C M E Q oeq ar ai i 0 N m Q C N N R 00 U Q 0o po N C u � C C a� omm u 0 w o >. ` L u E E LA w m LL r di E aQ R Z C M� W Q u v Q E 0 0 0 0 0 0 ,,I Lrt U� -1 m 0 0 0 0 0 0 Lr ut C rl M N fA a Y L a CL u X W i u r N LL N N V G Y C tA�p C f0 Y T Q- X N C W W d m m MC 3 . C LL 06 Q a U U U O .N C O m N N a p o w O O 6) r r a U � N � N � � O N N � C � M M Q 0 O lD N 0 0 eel eel fA a Y L a CL u X W i u r N LL N N V G Y C tA�p C f0 Y T Q- X N C W W d m m MC 3 . C LL 06 Q a U U U O .N C O m N N a p o w O O 6) r r a U � N � N � � O N N � C � M M Q Q1 m � e-4 tw C 0a E M � \ma a% o� t4 bo v c d 3 E 0 t\D m a M H N C •0 y a) ME \ m a M cu E co m 0 N m a W Q N N M \ 60 bo O o •c u N 7 � CL u. omm L 0 w 0 �. u E E LA L v W LA c m L- F - 4w F - of NO Z m C v a Ln o In m M R Lf P- M r1 c -I N 011 o 0 o I^n OM OM � m l N 00 O O 00 00 N 0 N rl a d C d d N c -I d � r'1 r-1 0 o Vi d 0 0 o O o N y '0 u7 a3 0 co 00 0 0 0 0 c U-c 7 c 0 0 0 C LL 0 UD O O 6i O ai x E N N IL to i O O O O M M UD N C O a> N y c 00 N O c-1 c �- h (U N rt 00 LL C W CC 0 LL W Vii 0 0 -4-I 1 1 (I- O1 N O1 M C (U "O lD -0 MA U a ✓� C �•+ d a v °-�' a a a o o CL d s N .Q a 0 '3 �, 0 d v v �-' (U C C x w �'' 0) N 00 O- 'A L 0 o U Cf C X W C a - NJ ON C W vi " 0 3 vs N76 W 41 OD m N Vi d N y '0 u7 a3 C c U-c 7 c C LL d CL 6i O ai x E K a/ IL to i C C C O a> N y c c �- h (U LL C W CC LL a) at+ (D ut F c[0 O C (U "O W al -0 MA U a ✓� C �•+ d a v °-�' a a a o o CL d N .Q a 0 '3 �, a d v v �-' (U C C x w �'' 0) N 00 O- 'A L O LL o U Cf C X W C a - NJ ON C W vi " 3 vs N76 W 41 OD m N td a+ U N _ (/ a) LL61 C w C LL rp O y of vi cn D_ u 0 In u u u u u CL a 0 0 00 0 0-q 0 0 o o o 0 c -I d N O O 0 O 00 0 O 0 O 6J In r1 c I C O o 0 0 0 0 00 0 0 0 M-1 -qw R lD (.0.1 d O O N" O c -t N o n O M c-1 M O O m w M M M 61 M M L 1 In L 1 L! CD lfl lD Q'f W M r -I 3 InLn Ln In Ln Ln lig Ln Ln gyri 3 R lD lD M M M M M M M M MM) M M M � Ln l.n Ln l/1 l.n Vl lA l.n 111 LA N O O O 0 0 0 0 0 0 0 0 0 0 13 0 0 0 99 0 0 0 0 0 0 0 o a c -I c -I c-1 c rl r+ rl , 4 , 4 .i . I ri .=1 r1 c 0 0 0 d 0 0 0 0 0 0 0 0 0 0 4 v d a E Q Q Q Q Q R R Q d E a a 4J y u 4-1 OO C "a 3 f6 Q m m E d C J h 01 r d L C \ y d O E 7 c oma C V M d I -- V V-1 0+ r1 g a fL -13 a N a) "� 7 d \ m Q C M CL w N d C E o0 E c W -0 N cE (aO C4 � d c 6i M E 3 U- C) o O N m a � o O CC � N � � � _v f0 00 0 m U 1y �v c c CL W r-1 o m no U O r -I o u 0 Oi � 3 Vii M M o >. o M m M � M u E O O E M M M C O O O DJ AL W � Q 4— Lob b > 1r w m a LL r r a ar a) E m W m -p z : c 3 m 'o ' on E E:: a u u Q E d C J h d L 7 C V d V d C fL N d E C LL N CL H > C N d C E c � Y w -0 N cE (aO o � d c 6i M E 3 U- C) o u c (U 3 d � o r N CC a N U _v W U O r -I o en M m O r -I Oi � 3 Vii M M M E o M m M � M L O O O M M M C O O O DJ C � Q Q b > Q O O Ln O O r4 0 o O O Oo M N r -t r -I M ri 61 Q M to N N r -I N o O O O N O 0 0 Ln N r -I 0 n N d L 7 V C d CL X LU C (U U r Vii C N CL u C r C C b > E w a ar m :3 W u 3 ' on E E:: a D 'a 'a 'a c r y cy f0 �p m O CA cn w U U U U O O O O O O O O 00 O 00 00 LO Lo M M V rn 00 CO 0p Op CO 0p M M M M M M LA U1 L l U! L! Ll w w w m w w r -I ri r -I r -I ri nr-I M M M M M M O O O O O O s 0 0 LM City of Cape Canavera Expense vs Budget Quarter Ended 9/30/2009 001-000-300-300100 Cash Forward (1,328,405) - (1,328,405) 0% 001-000-311-311111 Ad Valorem- Police Service (1,808,049) (1,808,160) 111 100% 001-000-311-311112 Ad Valorem - Fire/Rescue (1,622,853) (1,622,880) 27 100% 001-000-311-311115 Ad Valorem - Police -Delinquent (23.625) (30,084) 6,459 127% 001-000-311-311125 Ad Valorem - Fire -Delinquent (21,100) (26,757) 5,657 127% 001-000-312-312410 Local Option Gas Tax (230,733) (275,700) 44,967 119% 001-000-313-313100 FPL Franchise Fees (736,132) (683,523) (52,609) 93% 001-000-313-313300 City Gas Corp Franchise Fees (32,000) (33,751) 1,751 105% 001-000-313-313700 Waste Mngt. Franchise Fees (30,000) (9,925) (20,075) 33% 001-000-314-314100 FPL Utility Tax (651,572) (675,207) 23,635 104% 001-000-314-314400 Bottled Gas Utility Tax (30,000) (29,439) (561) 98% 001-000-315-315100 Communications Service Tax (595,362) (606,425) 11,063 102% 001-000-319-319122 Tax Penalty- Fire/Rescue (2,000) (3,737) 1,737 187% 001-000-319-319212 Tax Penalty - Police (1,500) (4,211) 2,711 281% 001-000-321-321100 Local Business Tax (67,000) (67,790) 790 101% 001-000-321-321110 County Business Tax (6,000) (6,636) 636 111% 001-000-322-322100 Building Permits (75,000) (72,645) (2,356) 97% 001-000-329-329100 Fire Alarm Permits (2,000) (2,415) 415 121% 001-000-329-329200 Fire Inspection Fees (10,000) (13,960) 3,960 140% 001-000-329-329300 Community Appearance Fees (1,000) (480) (520) 48% 001-000-329-329301 Zoning Fees (1,000) (750) (250) 75% 001-000-331-331500 Federal Disaster Relief - (24,458) 24,458 100% 001-000-334-334500 State Disaster Relief - (4,139) 4,139 100% 001-000-334-334700 Recreation Grant (112,497) (112,500) 3 100% 001-000-335-335121 State Sales Tax Revenue Share (162,505) (159,225) (3,280) 98% 001-000-335-335122 Municipal Gas Tax (58,982) (57,792) (1,190) 98% 001-000-335-335140 Mobile Home Licenses (4,400) (5,023) 623 114% 001-000-335-335150 Alcoholic Beverage License (9,500) (10,770) 1,270 113% 001-000-335-335180 Local 1/2 Cent Sales Tax (463,041) (465,221) 2,180 100% 001-000-338-338201 County EMS Revenue Share (35,000) (37,656) 2,656 108% 001-000-341-341300 Sales of Maps & Publications (100) (9) (91) 9% 001-000-341-341400 Copies of Ord. & Photo Copies (200) (177) (23) 88% 001-000-342-342101 Investigative Fees (30,000) (34,760) 4,760 116% 10 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 001-000-343-343400 Garbage Revenue (727,152) (715,336) (11,816) 98% 001-000-343-343450 Recycling Fee Revenue (189,146) (175,647) (13,499) 93% 001-000-343-343901 Lot Clearing and Mowing Fees (500) (2,120) 1,620 424% 001-000-347-347211 Recreation Programs (7,775) (11,594) 3,819 149% 001-000-347-347260 Tennis Court Rentals (5,250) (5,379) 129 102% 001-000-347-347291 Racquetball Court Rentals (11,400) (4,030) (7,370) 35% 001-000-347-347292 Shuffleboard Court Rentals (2,175) (1,820) (355) 84% 001-000-347-347293 Tournament Income (9,500) (9,560) 60 101% 001-000-347-347295 Recreation Equip.ment Rentals (125) (71) (54) 56% 001-000-347-347296 Tennis/Racquetball League Inc. (7,400) (5,837) (1,563) 79% 001-000-347-347297 Athletic League Income (11,550) (6,179) (5,371) 53% 001-000-347-347298 Summer Camp Registration (4,125) (4,635) 510 112% 001-000-347-347490 Recreation Special Events (100) (139) 39 139% 001-000-347-347590 Recreation Facility Rental (3,950) (4,855) 905 123% 001-000-351-351100 Fines & Forfeitures (20,517) (27,606) 7,089 135% 001-000-351-351101 Fines - Parking Tickets (8,283) (15,655) 7,372 189% 001-000-354-354100 Violations of Local Ordinances (21,000) (28,378) 7,378 13S% 001-000-360-360300 Recreation Retail Sales (300) (58) (242) 19% 001-000-360-360400 Promotional Items For Resale (150) (6) (144) 4% 001-000-360-360410 Concurrency Management Fees (1,000) (160) (840) 16% 001-000-361-361100 Interest From Investment (122,000) (137,086) 15,086 112% 001-000-361-361310 Interest Tax Coll - Police (3,000) (594) (2,406) 20% 001-000-361-361311 Interest Tax Coll - Fire (1,875) (533) (1,342) 28% 001-000-364-364490 Sale of Fixed Assets (2,000) (3,100) 1,100 155% 001-000-366-366220 Contributions -Private Sources (3,598) (4,665) 1,067 130% 001-000-369-369100 Miscellaneous Income (3,000) (5,768) 2,768 192% 001-000-369-369200 Plan Review Income (9,680) (14,609) 4,929 151% 001-000-369-369300 Refund of Prior Year Expense (1,000) (3,143) 2,143 314% 001-000-380-380100 Transfer From Sewer Fund (125,000) (125,000) - 100% -9,454,107 -8,199,762 -1,254,345 87% Less Cash Forward 1,328,405 -8,125,702 % Collected without Cash Fwd. 100.91% 11 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 There are a number of variances worth noting: Local Option Gas Tax, FPL Utility Tax and Communication Services Tax were collected above projections. The City received FEMA funding for Hurricane Fay The City received less than projected revenues for FPL Franchise Fees; Garbage and Recycling Revenues and Waste Management Franchise Fees. While the noted variances are material, when combined, they balance out and no changes will be made. Cash Forward is reduced as these funds were budgeted to provide the funding for the Ridgewood Avenue Project. This project has been pushed forward to the FY 09/10 budget. 12 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Legislative 001-001-511-110000 Executive Salaries 12,800.00 12,800.04 (0) 100% 001-001-511-210000 FICA Taxes 979 979.2 (0) 100% 001-001-511-240000 Worker Compensation 47 23.12 24 49% 001-001-511-330000 Professional Services 7,000.00 2,020.26 4,980 29% 001-001-511-400000 Travel & Per Diem 4,000.00 4,778.60 (779) 119% 001-001-511-450000 General Insurance 540 506.24 34 94% 001-001-511-462000 Equip.ment Maintenance 2,500.00 2,325.00 175 93% 001-001-511-480000 Promotional Activities 43,375.00 41,607.52 1,767 96% 001-001-511-480100 Web Site Maintenance 2,000.00 136.38 1,864 7% 001-001511-491000 Publishing 7,000.00 2,960.30 4,040 42% 001-001-511-492000 Elections 10,000.00 655.66 9,344 7% 001-001-511-493000 Awards And Recognitions 4,000.00 3,462.20 538 87% 001-001-511-510000 Office Supplies 1,000.00 801.86 198 80% 001-001-511-520000 Operating Supplies 5,000.00 5,801.49 (801) 116% 001-001-511-540000 Memberships & Training 5,000.00 5,657.95 (658) 113% 001-001-511-640000 Capital - Machinery and Equip.. 2,915.00 3,133.37 (218) 107% 108,156 87,649 20,507 81% No adjustments made to this department. 13 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Administration 001-002-513-110000 Executive Salaries 287,759.00 302,615.15 (14,856) 105% 001-002-513-140000 Overtime 567 1,642.45 (1,075) 290% 001-002-513-210000 FICA Taxes 22,057.00 22,588.63 (532) 102% 001-002-513-220000 7% Retirement Contribution 20,143.00 19,593.28 55o 97% 001-002-513-220100 3% Retirement Match 8,633.00 6,493.88 2,139 75% 001-002-513-230000 Life & Health Insurance 33,198.00 30,820.42 2,378 93% 001-002-513-240000 Worker Compensation 1,036.00 784.74 251 76% 001-002-513-314000 Physicals 150 104 46 69% 001-002-513-320000 Audit Expense 21,299.00 21,300.00 (1) 100% 001-002-513-340000 Contract Services 6,500.00 8,271.80 (1,772) 127% 001-002-513-400000 Travel & Per Diem 1,000.00 341.43 659 34% 001-002-513-410000 Communications Service 3,840.00 3,932.09 (92) 102% 001-002-513-420000 Postage 4,000.00 2,630.39 1,370 66% 001-002-513-430000 Utilities 9,380.00 6,749.36 2,631 72% 001-002-513-440000 Rentals And Leases 430 635.6 (206) 148% 001-002-513-450000 General Insurance 11,065.00 11,049.57 15 100% 001-002-513-462000 Equipment Maintenance 15,961.00 17,517.01 (1,556) 110% 001-002-513-070000 Printing 1,150.00 1,187.61 (38) 103% 001-002-513-510000 Office Supplies 2,450.00 1,860.38 590 76% 001-002-513-520000 Operating Supplies 10,000.00 15,489.91 (5,490) 155% 001-002-513-524000 Motor Fuel & Lubricants 500 265.41 235 53% 001-002-513-540000 Memberships & Training 4,300.00 4,670.98 (371) 109% 001-002-513-640000 Capital - Machinery and Equip.. 5,000.00 4,463.08 537 89% 470,418 485,007 (14,589) 103% Executive Salaries are increased to reflect the increase required for payout when the City Clerk resigned. Operating Supplies is increased to provide the funding to replace the computer for the Clerk's Office Administrative Assistant. 14 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 The Contract has been reduced by $24,574 due to accumulated interest earnings incurred through the timing of usage of funds. 15 Public Safety (Police) 001-004-521-120000 Regular Salaries & Wages 16,923 16,040 883 95% 001-004-521-140000 Overtime - 165 (165) 100% 001-004-521-210000 FICA Taxes 1,295 1,240 55 96% 001-004-521-240000 Worker Compensation 825 510 315 62% 001-004-521-314000 Physicals 220 - 220 0% 001-004-521-340000 Contract Services - BCSO 2,589,143 2,564,569 24,574 99% 001-004-521-341000 Community Policing 9,000 1,268 7,732 14% 001-004-521-345000 Collection Surcharge 4,000 9,320 (5,320) 233% 001-004-521-345500 State Attorney Dispositions 1,800 140 1,660 100% 001-004-521-400000 Travel & Per Diem - 25 (25) 100% 001-004-521-410000 Communications Service 960 484 476 50% 001-004-521-430000 Utilities 14,930 13,707 1,223 92% 001-004-521-450000 General Insurance 29,665 29,964 (299) 101% 001-004-521-520000 Operating Supplies 3,000 510 2,490 17% 001-004-521-523000 Uniforms 500 - 500 0% 001-004-521-540000 Memberships & Training 200 - 200 0% 001-004-521-640000 Capital - Machinery and Equip.. 113,880 88,118 25,762 77% 2,786,341 2,726,061 60,280 98% The Contract has been reduced by $24,574 due to accumulated interest earnings incurred through the timing of usage of funds. 15 City of Cape Canavera Expense vs Budget Quarter Ended 9/30/2009 Fire/Rescue 001-005-522-240000 Worker Compensation 44,000 24,728 19,272 56% 001-005-522-340000 Contract Services - CCVFD 1,274,228 1,274,228 - 100% 001-005-522-341101 LOSAP Retirement Program 10,000 5,895 4,105 59% 001-005-522-341500 Fire Engineering Fees 2,000 345 1,655 17% 001-005-522-420000 Postage 750 326 424 44% 001-005-522-441000 Fire Hydrant Rent 40,296 46,435 (6,139) 115% 001-005-522-450000 General Insurance 36,000 32,592 3,408 91% 001-005-522-462000 Equip.ment Maintenance 29,990 52,040 (22,050) 174% 001-005-522-641000 Fire Fighting Equip.ment 22,000 20,187 1,813 92% 001-005-522-642000 Capital - Machinery and Equip.. 364,392 - 364,392 0% 1,823,656 1,456,777 366,879 80% While this department budget is only expensed out at 80%, in order to keep the Reserve funding intact the Equipment Maintenance account has been increased to fund charges from Brevard County Emergency Management for 800 MHz radio system maintenance. 16 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Community Development 001-006-524-120000 Regular Salaries & Wages 388,291 401,954 (13,663) 104% 001-006-524-140000 Overtime 4,559 3,060 1,499 67% 001-006-524-210000 FICA Taxes 30,053 30,842 (789) 103% 001-006-524-220000 7% Retirement Contribution 23,813 24,647 (834) 104% 001-006-524-220100 3% Retirement Match 11.649 6,772 4,877 58% 001-006-524-230000 Life & Health Insurance 52,104 49,212 2,892 94% 001-006-524-240000 Worker Compensation 14,999 9,714 5,285 65% 001-006-524-310000 Legal Services 61,100 46,898 14,202 77% 001-006-524-314000 Physicals 300 - 300 0% 001-006-524-330000 Professional Services 55,000 44,760 10,240 81% 001-006-524400000 Travel & Per Diem 3,140 863 2,277 27% 001-006-524410000 Communications Service 5,500 5,303 197 96% 001-006-524-420000 Postage 5,981 3,399 2,582 57% 001-006-524-430000 Utilities 4,300 4,712 (412) 110% 001-006-524-450000 General Insurance 6,935 7,923 (988) 114% 001-006-524-462000 Equip.ment Maintenance 12,355 14,557 (2,202) 118% 001-006-524-470000 Printing 3,600 1,334 2,266 37% 001-006-524-491000 Publishing 3,200 641 2,559 20% 001-006-524-510000 Office Supplies 2,000 1,551 449 78% 001-006-524-520000 Operating Supplies 9,500 7,651 1,849 81% 001-006-524-523000 Uniforms 985 81 904 8% 001-006-524-524000 Motor Fuel & Lubricants 2.637 1,925 712 73% 001-006-524-540000 Memberships & Training 4,925 3,245 1,680 66% 001-006-524-640000 Capital - Machinery and Equip.. 2,500 1,466 1,034 59% 709,426 672,508 36,918 95% No adjustment made to this department. 17 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Streets 001-007-541-120000 Regular Salaries & Wages 246,639 275,988 (29,349) 112% 001-007-541-140000 Overtime 1,376 1,565 (189) 114% 001-007-541-210000 FICA Taxes 18,973 20,895 (1,922) 110% 001-007-541-220000 7% Retirement Contribution 17,265 20,234 (2,969) 117% 001-007-541-220100 3% Retirement Match 8,899 7,844 1,055 88% 001-007-541-230000 Life & Health Insurance 60,860 48,992 11,868 80% 001-007-541-240000 Worker Compensation 22,715 12,519 10,196 55% 001-007-541-340000 Contract Services - 1,710 (1,710) 100% 001-007-541400000 Travel & Per Diem 320 5 316 1% 001-007-541-410000 Communications Service 1,640 3,773 (2,133) 230% 001-007-541420000 Postage 100 18 82 18% 001-007-541-432000 Street Lights 63,500 66,344 (2,844) 104% 001-007-541-450000 General Insurance 23,345 23,552 (207) 101% 001-007-541461000 Building & Grounds Maintenance 19,650 19,488 162 99% 001-007-541462000 Equipment Maintenance 11,600 11,321 279 98% 001-007-541-510000 Office Supplies 750 - 750 0% 001-007-541-520000 Operating Supplies 9,000 10,443 (1,443) 116% 001-007-541-523000 Uniforms 3,490 3,171 319 91% 001-007-541-524000 Motor Fuel & Lubricants 12,000 10,979 1,021 91% 001-007-541-525000 Small Tools 1,200 1,091 109 91% 001-007-541-530000 Street Repairs 34,940 32,527 2,413 93% 001-007-541-532000 Traffic Light Repair 1,200 874 326 73% 001-007-541-533000 Street Signs 1,700 2,368 (668) 139% 001-007-541-540000 Memberships & Training 320 342 (22) 107% 001-007-541-630000 Capital - Infrastructure 6,250 - 6,250 0% 001-007-541-640000 Capital - Machinery and Equip.. 1,395 1,395 - 100% 569,127 577,438 (8,311) 101% Salaries and Wages is increased to cover the excess over budget. 18 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Parks and Recreation 001-011-572-120000 Regular Salaries & Wages 174,852 190,325 (15,473) 109% 001-011-572-140000 Overtime - 83 (83) 100% 001-011-572-210000 FICA Taxes 13,376 14,545 (1,169) 109% 001-011-572-220000 7% Retirement Contribution 12,240 9,960 2,280 81% 001-011-572-220100 3% Retirement Match 5,246 3,984 1,262 76% 001-011-572-230000 Life & Health Insurance 21,627 20,948 679 97% 001-011-572-240000 Worker Compensation 7,659 5,303 2,356 69% 001-011-572-314000 Physicals 150 145 5 97% 001-011-572-340000 Contract Services -Umpires 12,000 4,495 7,505 37% 001-011-572-343000 Lifeguard Contract 18,721 18,721 - 100% 001-011-572-400000 Travel & Per Diem 200 59 142 29% 001-011-572-410000 Communications Service 1,350 1,016 334 7s% 001-011-572-420000 Postage 275 100 175 36% 001-011-572-430000 Utilities 12,000 11,971 29 100% 001-011-572-450000 General Insurance 11,465 11,168 297 97% 001-011-572-461000 Building & Grounds Maintenance 4,100 2,395 1,705 58% 001-011-572-462000 Equipment Maintenance 1,125 1,549 (424) 138% 001-011-572-510000 Office Supplies 650 190 460 29% 001-011-572-520000 Operating Supplies 13,800 13,400 400 97% 001-011-572-520500 Athletic League Supplies 2,000 1,891 109 95% 001-011-572-521100 Special Events 6,250 6,798 (548) 109% 001-011-572-521600 Summer Recreation Program 3,804 3,478 326 91% 001-011-572-523000 Uniforms 350 - 350 0% 001-011-572-524000 Motor Fuel & Lubricants 1,050 352 698 34% 001-011-572-528010 Tournament Expense 7,200 7,166 34 100% 001-011-572-540000 Memberships & Training 400 456 (56) 114% 001-011-572-630000 Capital - Infrastructure - 5,800 (5,800) 100% 001-011-572-631200 Capital - City Park 7,610 7,645 (35) 100% 339,500 343,941 (4,441) 101% An unbudgeted replacement of the air conditioner at the Recreation Complex was required. Salaries were higher than budgeted due to the increased hours for Summer Recreation. No adjustment was done. 19 City Of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 Legal Services 001-013-514-310000 Legal Services 92,800 90,819 1,981 98% 001-013-514-312001 Specialized Legal Services 28,500 38,124 (9,624) 134% 001-013-514-450000 General Insurance 600 607 (7) 101% 001-016-515-540000 Memberships & Training 121,900 129,550 (7,650) 106% Specialized Legal Services are increased to cover the actual expenditures. 12,150 6,764 5,386 56% Solid Waste 001-014-534-342000 Contract Garbage Service 727,152 700,343 26,809 96% 001-014-534-342010 Contract Recycling Service 189,146 169,998 19,148 90% 001-014-534-433000 Dumping Charges 600 523 77 87% 001-014-534-491000 Publishing 1,200 1,127 73 94% 918,098 871,991 46,107 95% No adjustment made to this department. Business & Cultural Development 001-016-515-420000 Postage 300 13 287 4% 001-016-515-480000 Promotional Activities 11,000 5,714 5,286 52% 001-016-515-520000 Operating Supplies 350 134 216 38% 001-016-515-540000 Memberships & Training 500 903 (403) 181% 12,150 6,764 5,386 56% No adjustment made to this department. 20 City of Cape Canavera Expense vs Budget Quarter Ended 9/30/2009 Non-Departrnental 001-017-901-140010 Special Pays 10,000 - 10,000 0% 001-017-901-330000 Professional Services 3,000 1,138 1,862 38% 001-017-901-462000 Equip.. Maint. - City Network 2,500 2,325 175 93% 001-017-901-490000 Miscellaneous 2,500 250 2,250 10% 001-017-901-620000 Capital - Building 5,000 4,510 490 90% 001-017-901-630100 Capital - Infrastructure 1,450,508 162,500 1,288,008 11% 001-017-901-990000 Contingency 121,827 - 121,827 0% 1,595,335 170,724 1,424,611 11% The Ridgewood Avenue project has been moved to FY 09/10 budget. Contingency has been reduced to provide the increased spending within the General Fund departments. 21 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 101-000-300-300100 Cash Forward 101-000-351-351300 Police Education Income 1 01-000-361-361100 Interest From Investment Expenditures 101-027-521-810000 Education And Training 101-027-521-990000 Contingency No adjustment made to this fund (950) - (950) 0% (2,000) (2,946) 946 147% (50) (105) 55 210% (3,000) (3,051) 51 102% 2,950 - 2,950 0% 50 - 50 0% 3,000 - 3,000 0% Revenue 102-000-361-361100 Interest From Investment (420) (468) 48 111% 102-000-363-363225 Impact Fees (1,500) (508) (992) 34% (1,920) (976) (944) 51% Expenditures 102-022-581-990000 Contingency 1,920 - 1,920 0% 1,920 - 1,920 0% No adjustment made to this fund 22 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 104-000-311-311100 Ad Valorem Taxes 104-000-311-311105 Ad Valorem Tax - Delinquent 104-000-319-319120 Tax Penalty Income 104-000-361-361100 Interest From Investment 104-000-361-361300 Interest - Tax Collections xpendit res 104-023-571-450000 GeneralInsurance 104-023-571-461000 Building & Grounds Maintenance 104-023-571-520000 Operating Supplies 104-023-571-990000 Contingency No adjustment made to this fund. (57,818) (57,821) 3 100% - (962) 962 100% (25) (135) 110 539% (1,320) (1,851) 531 140% (100) (19) (81) 19% (59,263) (60,788) 1,525 103% 51,470 33,979 17,491 66% 1,500 691 809 46% 1,000 184 816 18% 5,293 - 5,293 0% 59,263 34,854 24,409 59% 23 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 105-000-301-301100 Cash Forward (337,320) - (337,320) 0% 105-000-311-311100 Ad Valorem Taxes (425,919) (425,938) 19 100% 105-000-311-311105 Ad Valorem Tax - Delinquent - (7,096) 7,096 100% 105-000-319-319120 Tax Penalty Income (575) (992) 417 172% 105-000-361-361100 Interest From Investment (24,000) (19,154) (4,847) 80% 105-000-361-361300 Interest - Tax Collections (800) (140) (660) 17% 105-000-366-366100 Donations From Private Sources - (4,760) 4,760 100% (788,614) (458,079) (330,535) 58% Expelnditure-s 105-015-541-120000 Regular Salaries & Wages 40,511 42,384 (1,873) 105% 105-015-541-140000 Overtime 1,220 - 1,220 0% 105-015-541-210000 FICA Taxes 3,192 3,225 (33) 101% 105-015-541-220000 7% Retirement Contribution 2,836 2,755 81 97% 105-015-541-220100 3% Retirement Match 1,215 1,176 39 97%, 105-015-541-230000 Life & Health Insurance 5,555 4,282 1,273 77% 105-015-541-240000 Worker Compensation 2,035 2,685 (650) 132% 105-015-541-340000 Contract Services 241,386 218,647 22,739 91% 105-015-541-400000 Travel & Per Diem 250 5 246 2% 105-015-541-410000 Communications Service 560 334 226 60% 105-015-541-420000 Postage 150 69 81 46% 105-015-541-430000 Utilities 1,250 896 354 72% 105-015-541450000 General Insurance 3,500 6,035 (2,535) 172% 105-015-541-493000 Awards And Recognitions 900 1,097 (197) 122% 105-015-541-510000 Office Supplies 250 - 250 0% 105-015-541-520000 Operating Supplies 18,700 17,209 1,491 92% 105-015-541-520100 Operating - Bennix 8,500 - 8,500 0% 105-015-541-521000 Chemicals 3,175 2,884 291 91% 105-015-541-524000 Motor Fuel & Lubricants 2,500 1,987 513 79% 105-015-541-525000 Small Tools 1,000 526 474 53% 105-015-541-540000 Memberships & Training 650 640 10 98% 105-015-541-631101 Capital - Bennix Landscaping 170,000 5,550 164,450 3% 24 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 105-015-541-632000 Capital - Al A Landscaping 45,250 9,567 35,683 21% 105-015-541-635000 Capital - Ridgewood Avenue 167,320 - 167,320 0% 105-015-541-640000 Capital - Machinery and Equip.. 35,000 8,756 26,244 25% 105-015-541-820000 Aid To Private Organizations 2,300 2,300 - 100% 105-015-541-990000 Contingency 29,409 - 29,409 0% No adjustment made to this fund. 25 788,614 333,009 455,605 42% City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 302-000-300-300104 Cash Forward - Parks/Rec. (1,500) - (1,500) 0% 302-000-361-361150 Interest - Police (1,800) (1,651) (149) 92% 302-000-361-361160 Interest - Fire/Rescue (1,560) (1,475) (85) 95% 302-000-361-361170 Interest - Parks & Rec (2,300) (2,452) 152 107% 302-000-361-361180 Interest - Library (5,400) (5,976) 576 111% 302-000-361-361190 Interest - Gen. Gov't. (6,000) (6,719) 719 112% 302-000-363-363221 Cap.Exp. Fees - Police (3,500) (1.091) (2,409) 31% 302-000-363-363222 Cap.Exp. Fees - Fire (700) (455) (245) 65% 302-000-363-363271 Cap.Exp. Fees - Library (160) (480) 320 300% 302-000-363-363272 Cap.Exp.Fees - Parks (300) (909) 609 303% 302-000-363-363291 Cap.Exp.Fees - Gen Gov't. (4,500) (1,044) (3,456) 23% (27,720) (22,252) (5,468) 80% Expenditures 302-026-519-990019 Contingency - General Gov't. 10,500 - 10,500 0% 302-026-521-990021 Contingency - Police 5,300 - 5,300 0% 302-026-522-990022 Contingency - Fire 2,260 - 2,260 0% 302-026-571-990071 Contingency- Library 5,560 - 5,560 0% 302-026-572-600720 Capital - Parks/Rec 3,500 3,180 320 91% 302-026-572-990072 Contingency - Parks/Rec. 600 - 600 0% 27,720 3,180 24,540 11% No adjustment made to this fund. it City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 401-000-300-300100 Cash Forward (118,953) - (118,953) 0% 401-000-331-331500 Federal Disaster Relief - (5,199) 5,199 100% 401-000-334-334500 State Disaster Relief - (833) 833 100% 401-000-343-343510 Utility Operating Income (2,834,565) (2,907,203) 72,638 103% 401-000-343-343520 Utility Penalty Income (52,320) (56,423) 4,103 108% 401-000-343-343530 Sewer Assessment Fees (10,000) (21,737) 11,737 217% 401-000-343-343531 Reuse Hook -Up Fees (5,700) (2,925) (2,775) 51% 401-000-361-361110 Interest - Expansion Fund (15,900) (12,648) (3,252) 80% 401-000-361-361140 Interest - Revenue Fund (17,370) (10,558) (6,812) 61% 401-000-361-361141 Interest - Water Reuse Escrow (1,470) (37) (1,433) 3% 401-000-361-361142 Interest - Water Reuse Reserve (1,190) (16) (1,174) 1% 401-000-361-361143 Interest - WWTP Escrow (3,985) (138) (3,847) 3% 401-000-361-361144 Interest - WWTP Reserve (4,485) (80) (4,405) 2% 401-000-369-369100 Miscellaneous Income (100) (60) (40) 60% 401-000-369-369300 Refund of Prior Year Expense - (22) 22 100% (3,066,038) (3,017,878) (48,160) 98% Expenditures 401-010-535-110000 Executive Salaries 144,723 151,465 (6,742) 105% 401-010-535-120000 Regular Salaries & Wages 772,954 792,847 (19,893) 103% 401-010-535-140000 Overtime 16,672 21,140 (4,468) 127% 401-010-535-140010 Special Pays 10,000 - 10,000 0% 401-010-535-210000 FICA Taxes 71,478 73,208 (1,730) 102% 401-010-535-220000 7% Retirement Contribution 64,237 64,875 (638) 101% 401-010-535-220100 3% Retirement Match 27,530 22,164 5,366 81% 401-010-535-230000 Life & Health Insurance 128,287 120,295 7,992 94% 401-010-535-240000 Worker Compensation 26,897 16,052 10,845 60% 401-010-535-310000 Legal Services 4,000 1,469 2,531 37% 401-010-535-313000 Engineering Fees 36,800 20,327 16,473 55% 401-010-535-314000 Physicals - 60 (60) 100% 401-010-535-320000 Audit Expense 21,299 21,300 (1) 100% 401-010-535-340000 Contract Services 1,210 958 252 79% 401-010-535-400000 Travel & Per Diem 3,500 118 3,383 3% 27 City of Cape Canavera Expense vs Budget Quarter Ended 9/30/2009 401-010-535-410000 Communications Service 5,500 5,775 (275) 105% 401-010-535-420000 Postage 600 563 37 94% 401-010-535-430000 Utilities 206,252 210,310 (4,058) 102% 401-010-535-431000 Sludge Disposal Fees 66,990 64,364 2,626 96% 401-010-535-450000 General Insurance 213,610 164,181 49,429 77% 401-010-535-461000 Building & Grounds Maintenance 24,600 21,218 3,382 86% 401-010-535-462100 Plant & Equip,ment Maintenance 88,873 86,197 2,676 97% 401-010-535-462200 Collection System Maintenance 30,000 36,978 (6,978) 123% 401-010-535470000 Printing 1,500 163 1,337 11% 401-010-535-520000 Operating Supplies 9,800 12,514 (2,714) 128% 401-010-535-520001 Safety Supplies 4,000 3,461 539 87% 401-010-535-521000 Chemicals 89,000 85,383 3,618 96% 401-010-535-523000 Uniforms 5,984 5,446 538 91% 401-010-535-524000 Motor Fuel & Lubricants 19,000 7,258 11,742 38% 401-010-535-525000 Small Tools 2,000 1,059 941 53% 401-010-535-526000 Lab Supplies 30,000 29,886 114 100% 401-010-535-528000 Reclaimed Water Supplies 10,500 7,076 3,424 67% 401-010-535-540000 Memberships & Training 4,857 5,337 (480) 110% 401-010-535-541000 Operating Fees & Licenses 7,650 7,950 (300) 104% 401-010-535-630000 Capital - Infrastructure 19,000 18,303 697 96% 401-010-535-630800 Capital - Force Main 4,830 3,463 1,367 72% 401-010-535-631000 Capital - Collection System 2,230 1,000 1,230 45% 401-010-535-640000 Capital - Machinery and Equip. 1,060 1,059 1 100% 401-010-535-711000 SRLF CS120825020 Debt 403,435 403,435 0 100% 401-010-535-711100 SRLF CS120825030 Debt 114,478 114,478 0 100% 401-010-535-720000 SRLF Interest 131,471 131,471 0 100% 401-010-535-910000 Transfer To General Fund 125,000 125,000 - 100% 401-010-535-990000 Contingency 114,231 - 114,231 0% 3,066,038 2,859,603 206,435 93% No adjustment made to this fund. 28 City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 403-000-300-300100 Cash Forward 403-000-331-331500 Federal Disaster Relief 403-000-334-334364 Dept.of Environmental Protection 403-000-334-334500 State Disaster Relief 403-000-343-343900 Stormwater Utility Fees 403-000-361-361100 Interest From Investment Expenditures 403-018-538-120000 Regular Salaries & Wages 403-018-538-160000 Christmas Bonus Special Pay 403-018-538-210000 FICA Taxes 403-018-538-220000 7% Retirement Contribution 403-018-538-220100 3% Retirement Match 403-018-538-230000 Life & Health Insurance 403-018-538-240000 Worker Compensation 403-018-538-310000 Legal Services 403-018-538-330000 Professional Services 403-018-538-400000 Travel & Per Diem 403-018-538-410000 Communications Service 403-018-538-420000 Postage 403-018-538450000 General Insurance 403-018-538-461000 Systems Maintenance 403-018-538462000 Equip.ment Maintenance 403-018-538-480100 Public Education 403-018-538-510000 Office Supplies 403-018-538-520000 Operating Supplies 403-018-538-523000 Uniforms 403-018-538-524000 Motor Fuel & Lubricants 403-018-538-525000 Small Tools 403-018-538-540000 Memberships & Training 403-018-538-630000 Capital - Infrastructure 403-018-538-631001 Capital.- Canaveral Ditch (109,400) - (109,400) 0% - (35,273) 35,273 100% (143,000) (267,189) 124,189 187% - (5,644) 5,644 100% (334,200) (344,989) 10,789 103% (17,200) (16,849) (351) 98% (603,800) (669,944) 66,144 111% 14,292 14,296 (4) 100% 57 - 57 0% 1,093 1,087 6 99% 1,000 439 561 44% 429 428 1 100% 1,863 5,693 (3,830) 306% 692 2,389 (1,697) 345% 5,700 - 5,700 0% 1,000 37 963 4% 100 - 100 0% 313 538 (22S) 172% 100 190 (90) 190% 5,145 5,452 (307) 106% 142,700 110,899 31,801 78% 1,200 977 223 81% 200 - 200 0% 150 - 150 0% 700 1,347 (647) 192% 150 - 150 0% 800 1,006 (206) 126% 250 36 214 14% 450 721 (271) 160% 131,945 28,195 103,750 21% 263,000 393,308 (130,308) ISO% City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 403-018-538-640000 Capital - Machinery and Equip.. 1,100 1,071 29 97% 403-018-538-990000 Contingency 29,371 - 29,371 0% No adjustment made to this fund. 30 603,800 568,109 35,691 94% City of Cape Canaveral Expense vs Budget Quarter Ended 9/30/2009 602-000-300-300100 Cash Forward (5,730) - (5,730) 0% 602-000-359-359100 Contraband Income - State - (8,261) 8,261 100% 602-000-361-361100 Interest From Investment (1,200) (1,109) (91) 92% (6,930) (9,370) 2,440 135-% Expenditures 602-020-521-341100 School Resource Officer 602-020-521-990000 Contingency No adjustment made to this fund. 31 5,730 5,730 - 100% 1,200 - 1,200 0% 6,930 5,730 1,200 83% City of Cape Canaveral City Council Agenda Form City Council Meeting Date: November 17, 2009 Item No. .,........... _�........ .............................. ......w� Subject: Ridgewood Avenue Improvements Project — Contractor Selection Department: Public Works Summary: The City of Cape Canaveral (City) recently advertised for for the "Ridgewood Avenue Improvements Project" (Bid 409-03). Bids were accepted until 3:00 pm on November 9 — bids were opened on November 9 at 3:15 pm at the City Hall Annex. Nine firms submitted bids — a listing of the firms submitting bids and a summary of the bid quotes is attached. Requested Cou._...Heil Actio:�......�.�.....�......................._...................._.....................................w.......... �.._._�. City staff recommends that Brewer Paving & Development, Inc. (Brewer) be awarded the City contract in the base amount of $1,497,674.05 to perform the Ridgewood Avenue Improvements Project. This contract amount can be increased if the City Council elects to perform any of the alternate bid projects (see attachment). This recommendation is based on three major factors: (1) bid cost, (2) ability to perform the work, and (3) experience in performing similar type projects. Financial limb act: Pro ect funds wi11 be .... _._ p � required from a number of City sources —see attachment for breakdown of budget. Federal stimulus funds in the amount of $181,563.00 will also be used for the project. A formal contract can be signed when Brewer provides the Performance Bond in the project amount (late -November). Attachments: X Supporting Documents Reviewed Submitting Department Head: 4 Date: Approved by City Manager: '" Date City Council Action: [ ] rove as Recommended [ Disapproved proved [ ] Approved with Modifications [ ] Tabled to Time Certain Y CT 1D 00 N CT 10 Q � vi t\ ri r 1p / i Vl •--. 00 M l0 l� O CT N O 00 N <14 � 'p N N N N N N k V O O O O O O O O O O V1 O O O 11 1 O O O O O O O O v1 O O O O O O O O O O O N O O O M V1 O O I— V1 O O 10 V1 O O N N O O l� V1 N O CT 00 O V1 O O O ^ I— �o O O I` O O Q 10 O O 'It ^ O 10 ^ O N O 00 O O N CT O r- N "I O V1 Q CllI O r- O 111 'qt O CT O V1 V1 N 00 V1 O a\ Vl V1 M V1 l� N -- M -- V1 l— a\ I— 00 O N r V1 Q N �m M 1p N \O 10 M I:t V) Q 10 CI) M N M 00 r N N N M N as �I Q I m 0 `O V1 l— O to V1 fn O O V1 O v1 V1 O C\ CA O N O O O V1 M 1O ^ O V1 00 V) N O O O C\ M V1 V1 O Q O I— ,_; I` V1 .� O O1 M V1 V1 N 00 M C% O V) N 00 00 N V) M Cf\ T � 00 N O 00 CT M � ^ V C\ 6 1/) •^I o% N l� O 1.0 V) CT M l� l— �a N M N 00 l-- l— 6 N O Ch tn 00 N N 00 00 Q T ,:1- fp O O G r 00 O 00 CD O M l O oho l � Q ^ c��1 — �yl/ v V) Q.1 cn 0.1 cn n cn n v V vi Vi rn 4 y v, Ln CQ v, v, cn CC �I _ _ ca m O M c a E o a 5 0 o o > 0 U U o V) �. U U Q c 7 O E Q [0 v m c O n as ro c O U UJ N N `O c O U O N o0 o 0 CII O O\ O C> c) © O V t ^a�f7 M O 00 O -t O r— 00 O O N O O ria M N ON �Y111^O N 4 r -C N cq 1— N N �l"b '?. " Q N � 00 M �p IN .0 C14 c vi o m 'o cao 'C Q` o U 3U3 U S ca M ^ �=JW 00 G c 7 O E Q [0 v m c O n as ro c O U UJ N N `O c O U RIDGEWOOD AVENUE COST SUMMARY ACTIVITY 1, Construction Monitoring 2. Decorative Street Lighting 3. Landscaping 4. Street Signs 5. Decorative Pavers 6. Street Paving 7. Stormwater Improvements 8, Road/Sidewalk Construction FY 2009-2010 FUND AMOUNT GF BF -8 BF GF BF G F -S SWF G F -B GF GF General Fund - Reserves & Contingency GF General Fund - Ridgewood Paving Reserve GF Stimulus Funds BF -B Beautification - Bennix Funds BF Beautification Fund - Reserves SWF StormWater Reserves TM Tree Mitigation funds Funds Spent FY2008-2009 Brad Smith $49,310 125,000.00 165,000.00 206,000.00 41,000.00 110,000.00 181,565.00 130,000,00 167, 000.00 550,000.00 1,675,565.00 1,064,565.00 0.00 0.00 165,000.00 316,000.00 130, 000.00 1,675,565.00 SSA $74,645 AVAILABLE 713,731.00 169, 2 71.00 181,563.00 172,350.00 466,205.00 130,000.00 1,833,120,00 Total $123,955 7,350.00 150,205.00 157,555.00 1"('V7 ('7 Bid No. 09-03 Bid Due Date: November 9, 2009 Adver iced Date: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE 11 and PHASE III SECTION B BID FORM THIS PAGE SHALL APPEAR AS BIDDERS COVER PAGE In accordance with the City of Cape Canaveral Inviting Sealed Bids to be received at the City Clerk's Office, 105 Polk, Cape Canaveral, FL 32920, this Bid is submitted for the above captioned project. NAME OF COMPANY BIDDER: NAME OF AUTHORIZED REPRESENTATIVE: t"3ifl � BUSINESS ADDRESS: ,31+Q o &'lSSom PHONE NUMBER: 3a( Lo3((J. L(Lo45 IFAX'NUMBER: CONTRACTOR'S FLORIDA LICENSE NUMBER (S): cue, t 7iz 133 E MAIL ADDRESS: Ccol BIDDER DECLARATION/ CKNOWLEDGMENT THIS BID IS SUBMITTED TO THE CITY OF CAPE CANAVERAL (A.K.A. - OWNER OR CITY): 1 , The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into an Agreement(s)/Construction Contract with the Cape Canaveral City Council, in the exact form provided herein, to perform and furnish all Work specified or indicated In the Construction Contract Documents for the Agreement(s) Price and within the Agreement(s) Time Indicated in this Bid Form and the Agreement(s)/Construction Contract, and in accordance with the other terms and condition of the Contract Documents and Instructions to Bidders made a binding part of this bid. Bidder accepts all of the terms of the Bidding Documents including without limitation those addressing the disposition of the Bid Bond. This bid will remain open for a period of one hundred and twenty (120) consecutive calendar days after the date of the bid opening. In submitting this Bid, the Bidder further represents and warrants as follows: 1. Bidder has familiarized itself with the nature and extent of the Contract Documents, Work, site conditions, locality, all applicable laws, regulations, jurisdictions, etc,, which may affect cost, progress of the Work, performance or furnishing of necessary materials for the Work. 2. Bidder has carefully studied all reports of explorations and tests of subsurface conditions at or This page must be submitted with bid Bid No. 09-03 Bid Due Date: November 9, 2009 Advenised Daie: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE f, PHASE IT and PHASE III day completion of the Work is delayed. Completion Schedule Ridgewood Ave Improvements — Phase 1, Phase II and Phase III A. First Notice to Proceed: The work required to be completed, as authorized by the first notice to proceed, shall be completed within _{, ( ) consecutive calendar days. B. The project shall be substantially complete (complete with only final punch list items remaining) in: Days ( ) consecutive calendar days from the Second Notice to Proceed. C. The project shall be fully complete (completed, inspected and ready for final payment) in ,,A� ( ) consecutive calendar days from substantial completion. 1. All bid items shall include all materials, equipment, labor, permit fees, taxes, tests, miscellaneous costs of all types, overhead, and profit for the item to be complete, In place, and ready for operation In the manner contemplated by the Contract Documents. 2. In accordance with Instructions to Bidders, if the Agreement(s) is to be awarded, it will be awarded on the basis of the lowest "Total Base Bid" after adjustments for additive or deductive altemates. Additive or deductive alternates (if any) will be considered in determining the lowest responsive, responsible Bidder. The OWNER reserves the right to accept any or all additive or deductive alternates, in his sole discretion, prior to the award of the Agreement(s). 3. The following documents are attached to and made a condition of this Bid (PLEASE NOTE YOUR ACKNOWLEDGMENT BY INITIALING IN SPACE PROVIDED.) ITEM INITIAL 1. Advertisement for Bids _O 2. information to Bidders fN 3. Bid Form )tom 4. Certification 5, Affidavit �)1 6. Bid Bond Q« 7. Performance Bond 8. Agreement(s) 94 9. General Conditions d`ll 10. Special Provisions 11. FDOT Specifications (Contractor Furnished) Q} 12. Plans 13. Addenda (d any) 14. Drug -Free Workplace �l 15. Release of Lien 16. Certificate of Insurance 17, Local Agency Program (LAP) documents Tlris page must be subnritted with bid Bid No. 09-03 Bid Due Date: November 9, 20D9 Advertised Date; October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE 1, PHASE II and PHASE Ul To Be Submitted with Bid A-23. MWORITY EMPLOYMENT INFORMATION: The City of Cape Canaveral requires construction contractors, who would otherwise be required to file an EEO Form 1 Report under Federal Law (currently Federal Law requires filing for employers with more than 15 employees), to submit an EEO Form 1 with the submission of their bids. This requirement extends to any subcontractors who are required to submit the EEO Form I Report (over 15 employees) under Federal Law. Failure to submit and acknowledge a EEO Form 1 Report with your bids will be reason to declare the bid as "non-responsive" to the bid requirements. However, the information will be used for statistical purposes only and will not be used in any way as basis to award a contract. Please fill out and sign one (1) of the following statements: 1. My company or subcontractor(s) are required to submit the EEO Form 1 Report. Company Name Date Signature 2. My company or subcontractor(s) are not required to submit the EEO Form 1 Report. Company Name J Date Company Name: Company Addres Company Telepht Signature: Printed Signature: 11/0/2009 11;56 FAX 4079463207 STERLINSP Q001/001 . ��.4• •'illi gid'&.. '"1 . .. .. wn T•i �.-ti1••. �...•. �. � .•lir• -.. -�.. J••. r• ••.-v•.�M�w....+.� ..• . raid No. 09-03 Bid Due Elan: November 9, 21109 Adger iwd Dale: October 14, 2DO9 Bid Tide.lbdpwood AY=me Impovw=a Proiba—PHASE 1, PHASE Il =d PRASE $ To Be Submitted with Bid A-29,flit ORITY EMPLOYMENT INFORMATION: The City of Cape Canawrai requires construction contractors, who would otherwise be required to file all EEO Form i Report under Federal Law (cumentfy Federal Law requires tlling for employers with more than 15 employees), to submit an EEO Form 1 with the submission of their bids. This requirement extends to any subcontractors who are required to submit the EEO Form 1 Report (over 16 employees) under Federal Law, Failure to submit and acknowledge a EEO Form i Report with your bids will be reason td'd56lare the bid as 'non-responsive° to the bid requirements. However, the information wRl be used for statistical purposes only and will not be used in any way as basis to award a contract Please fdi out and slan one (1) of the followlna steternots: 1. My company or subcontractor(s) are required to submit the EEO Form 1 Report Coman �d ` �.�' � Sgnature My company or subcontractors) are rwt required to submitlhe EEO norm 1 Report. MCA Company Name Date Company Name_ 4; 3X sLu pit.- SiL--wp,CjL SuA106 � Som Tom, Company Address. 2rLa I Ppa.Tj.t s rE��ru�.0 ..rr Q • klsuc+imcc PL., aY74�i/ Company Telephone. 'r/oy - 6'14 — 31 JAC . Signature: Printed Signature: AMICS & bqr s' P.02/02 NOU-06-2009 10110 Sid No, 09.03 Bid Due Date: MOVI ber 9.2003 Advertised Dela October 14,2009 Hid Title: Ridgewood Avenue Lnproyamnts Pmjact -PHASE 1, PHASE U and PHASE III To Be Submitted with, Bid A-29, MINORI7Y�MPLOYMENT tNFt�M�►TJON; The City of Cape Canaveral,requlres Construction contractors, who would atherwise be required to file an EEO Form 1 Report under Fedaral Law (currently Federg) taw requires flling for employers with more than 15 erriployees), to submit an EEO Form 1 with the submission of their bids. This requirement extends to any subcontractors who are required to submit the EEO Form i Report (over 15 employees) under Federal Law. Failure to submit and acknowledge a EEO Form i Report with your bids will be reason to declare the bid as "non-responsive" to the bid requirements. However, the information will be used for statistical purposes only and will not be used in any way as basis to award a contract. Please Fill out and sign one (1)Qf the foJlowjng statements: t . My company or subcontractors) are required to submit the EEO Form 1 Report. Company Name Date, Signature 2. My company or subcontraotor(s) are not required to submit ft EEO Form t Report. Company f Company I Company 1 Signature; s (b0 f\5:-,�4p br1;a)pc It (0 1 oct pany Name • Date Sign , al TOTAL P-02 T NOV-08-2009 FR1 )0:3] AM Orewar Paving & Dev, FAX Nc. 321 636 4648 Did No. 09-03 131d Due DUa: November 9, 2009 I Advenlwd Data; October 14, 2009 Bid iitk Ridgewood Aveme. I;m9mvcmaota Pmgjact—PHASE I, PHASE 17 Ind PHASEDi. To 6e Submitted with 90 A-29. MJ QRRY E _ MQYMENI INFORMATION; The CKy oI Cape canaveral requires construction contractors, who would otherwise be required to file an EEO Form I Reparl under Federal Law (currently Federal Law requires filing for employers with more than 15 employees), to submit an EEO Form 1 with the submission of their bids, This requirement extends to any suboontractors who ars required to subrnil the EEO Form i Report (aver 15 tarnployees) under Federal Law. Failure to rwbrnk and acknowledge a EEO Form 1 Report with your ,blds will be reason to declare the bili as "non-respormtve" to the bid requiremerds. However, the inrorrnettlon will be used for sta,004:al purposes only and will not be used In any way as basis to award a conlrect Pleasg till out and slan one l i of the follavrina atalsmepts: I , My company or subcontractor(s) are required to submit the EEO Form 1 Report. Company Name Date Signature 2. My company or a uboontraolor(s) are not required to submit the EEO Form 1 Report. Company Name Company Name: V. A. Paving Inc. CompsnyRddress: 2955 Lake nr- COOOA F1 3239 Co _any eleohone:321-64-2565) Slg"ture: -Nmidfure P. 002 3212532308 PAH 06.01:59 P.M- 11.06-2009 2/2 Sid No. 0903 I Bid Due Date- Noverribet 9, 21709 IAdvenised D&w October 14, 2009 III Old 7W& Ridsewood Avenue Tmpr0Vtr=ts Project— FHAS, B 1, PHASE:' II and PHASE m 'To Be Subm&ed wM 91d A-20. M1NQBrU gMPLOYMENT 1NPQRM TION: The City of Cape Canaveral requires construction contractors, who would otherwise be required to tee an EEO Form i Report under Federal Law (currently Federai Law requires fHing for employers with more than 15 employees), to submit an EEO Form 9 with the submission of their bids. This requirement extends to any suboontraoiors who are required to submit the EEO Form 1 Report (over 16 employees) under Federal Law. Failure to submit and acknowledge a EEC) Form 1 JI with your bids will be reason to declare the bid as `non-responsive" to the bid requirements. However, the tntormaflon will be used for statistical purposes only and will not be used in any way as basis to award a contract. Pleasa illi gut And elan one fU of the following statements: 1. My company or subcontractors) are required to submit the EEO Form 1 Report. Company Name Date Stgnature 2. My oompany or suboontraclor(s) are not required to submit the EEO Form 1 Report, 6 0 e2ij Z 2Z�� Company Name Date Signature _F Company Name: ---- Pit C01115LL.t-L L 5, — Company Address: 5 l d I G' Eau iSal/Le-A L. Company Telephone: 62-6 Signature: Printed Signature: __ D/V y �� r''Lb L f Bid No. 09-03 11 Bid Due Date: November 9,2M Advertised Date: October 14, 2009 Bid `Citic: Ridgewood Avenue Improvements Project —PHASE I, PHASE 11 and PHASE W To Be Submitted with Bid A-29. MINORITY EMPLOYMENT INFORMATION: The City of Cape Canaveral requires construction contractors, who would otherwise be required to file an EEO Form 1 Report under Federal Law (currently Federal Law requires filing for employers with more than 15 employees), to submit an EEO Form 1 with the submission of their bids. This requirement extends to any subcontractors who are required to submit the EEO Form 1 Report (over 15 employees) under Federal Law. Failure to submit and acknowledge a EEO Form 1 Report with your bids will be reason to declare the bid as "non-responsive" to the bid requirements. However, the information will be used for statistical purposes onty and will not be used in any way as basis to award a contract. Please till out and sign one 01 of the following statements: 1. My company or subcontractor(s) are required to submit the EEO Form 1 Report. Company Name Date Signature 2. My company or subcontractor(s) are not required to submit the EEO Form,1 Report. 30-1,6 ro-� Company Name Company Name: Company Address:. Company Telephon Signature: 8-4611 lolzo Date 1z 34 - W�lr��,= Acte ®'-r ?,t , c ca4 , �t 30-7,, 6 wPrinted Signature: VF. Bid No, 09-03 13 id Due Date: November 9, 2009 Advertised Date; October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE II and PHASE 1]I To Be Submitted with Bid A-29. MINORfTY EMPLOYMENT INFORMATION: The City of Cape Canaveral requires oonstructlon contractors, who would otherwise be required to file an EEO Form 1 Report under Federal Law (currently Federal Law requires filing for employers with more than 15 employees), to submit an EEO Form 1 with the submission of their bids. This requirement extends to any subcontractors who are required to submit the EEO Form 1 Report (over 15 employees) under Federal Law. Failure to submit and acknowledge a EEO Form 1 Report with your bids will be reason to declare the bid as "non-responsive" to the bid requirements. However, the information will be used for statistical purposes only and will not be used In any way as basis to award a contract. Please flil out and slap one111 of the following statements: 1. My company or subcontractor(s) are required to submit the EEO Form 1 Report. Company flame Date Signature 2. My company or subcontractor(s) are not required to submit the EEO Form 1 Report. STS-aEtt.� �„f�c�a��'��tC 1t •r'J-cR Z�, '0 �_ Company flame Date _ S ature Company Name: L Ltx5ct{� _Toa -T,6. Company Address: _ l Z`i O :=L-A. 0 Y& • �-t i✓ t3 ��t� Z� S� CompanyTelephone:,e �Zl ,3 - Signature: Printed Signature: 7z F— &q Bid No. 49-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project— PHASE), PHASE 11 and PHASE 111 ADDENDUM NO.5 - 1 1104/09 Aidgewood Avenue Improvements Project - Phase I CONSTRUCTION COSI" BID TAB Ridgewood Avenue improvements Project Cape Canaveral, Florida DOT Pay Item 4 Unit Sec Task Type DescrlptJon QTY Unit Price Amount Construction Coordination Division Total CONSTRUCTION DETAILS General Construction Operations 0 X23 101 ONE 1 NEIGHBORHOOD WORKSHOP 1 LS LS 2MCDCD 2-0cmX 102 RELOCATION OF MARKED TREES (15) TO CITY LOCATION 15 EA Qi 140W.Cd 15000()D Division Total CONSTRUCTION DETAILS General Construction Operations 0 X23 101 I'l MOBILIZATION/CLEANUP 1 LS 2MCDCD 2-0cmX 102 1 MAINTENANCE OF TRAFFIC 1 LS 140W.Cd 15000()D 104 5 SANDBAGS 7 CY J Lb. 99-0 104 13 1 STAKED SILT FENCE, TYPE III 1,900 LF 32500 Division Total Clearina Construction Site 110 1 CLEARING AND GRUBBING(VEGETATION) 1 LS �j Coa CC) 110 3 REMOVAL OF EXISTING STRUCTURES MISCELLANEOUS 1 LS t Z8 t� Q7 110 4 REMOVAL OF EXISTING CONCRETE SIDEWALK 3,257 SY 00 110 4 REMOVAL OF EXISTING PAVEMENT 4,120 SY .pD 110 4 REMOVAL OF EXISTING CURBING 2,933 SY .CO 110 4 REMOVAL OF EXISTING DRIVEWAY TURNOUTS 1 1,522 SY I trcb- aco Division Total Earthwork & Related Operations J TA Division Total This page must be submitted with Bid Y W, REGULAR EXCAVATION (GREEN SPACE AND 120 1 FLUME AREAS) 1,188 CY, DD.,t''d� OD FILL (SPACE BIW EXISTING AND PROPOSED Q 121 70 FOP, 1 a' DEEP) 917 CY 12" STABILIZED SUBBASE (CURBING AND 1601 6 PEDWAY 9,613 SY CD 162 1 21 PREPARED SOIL LAYER, & GREEN SPACE 2,6661 SY ,tD Division Total This page must be submitted with Bid Y W, Bid No. 09-03 Bid Due Date: November 9, 2009 Advertised Dale: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE N and PHASE III ADDENDUM NO. 5 — 1 1104/09 DOT Pay Item # Unit Sec Task Type Elescri tion QTY Unit Price Amount Rase Cnnmfm 210 1 9 REWORKING BASE, 4" (REUSING EXISTING SIDEWALK BAS 2,690 SY S5Q P4LqW 285704 3 OPTIONAL BASE GROUP 2" NEW SIDEWALK 3,766 SY 8.50 4 0285706 154 OPTIONAL BASE GROUP 6" PEDWA 5,174 SY 3.b0 6MZD 0285708 1 OPTIONAL BASE GROUP 8" CURBING 4,693 SY I I -M 15t. (02,3 286 2 1910 TURNOUT CONSTRUCTION CONCRETE 1,2141 SY 2,53 CO CD 286 2 TURNOUT CONSTRUCTION (ASPHALT - SP 12.5 - LOT A) 105 TN J AO -LO 13 2 D Division Total Bituminous Pavement 334 1 Division Total Structures SSP. 9.5T L.O.T. CONCA"E (COLORED PEDWAY) 341 I TN QoLD 400 1 I CONCRETE STRUCTURES FLUMES 61 CY &CDCO QD 520 3 SEALING CRACKS AND CONCRETE. 2,863 LF 8.50 413 154 STRUCTURES 1,000 SF 3.b0 6MZD 527 1 ADJUSTING MISCELLANEOUS STRUCTURES 81 EA.5 pD 425 8 1910 STORM DRAIN TOPS 61 EA 6tai ` 523 1 EXFILTRATION PIPE 414 SY ,Qf7 440 73 3 20 LF x 17 SEPARATE SYSTEMS 340 LF 45D.00 Z55D• Division Total Incidental Consfruction 520 1 10 CONCRETE CURB & GUTTER, TYPE'F' 11,056 LF 520 3 CONCRETE CURB, MIAMI 2,863 LF 8.50 522 2 CONCRETE SIDEWALK - 4" THICK 3,150 SY S3.50 527 1 DETECTABLE WARNING ON WALKING SURFACE 81 EA.5 pD 570 1 2 SOD 3,405 SY .50 514.Z 523 1 TEXTURED PAVEMENT CROSSWALKS x 4 LOC. 414 SY ,Qf7 EXISTING UTILITIES -ADJUSTING WATER VALVES 19 LS 45D.00 Z55D• EXISTING UTILITIES - ADJUSTING WATER METERS 16 LS ,CD &XIED EXISTING UTILITIES - ADJUSTING REUSE WATER VALVES 24 LS A'taCD EXISTING UTILITIES -ADJUSTING RE -USE 6 LS OO This page must" be submitted with Bid k Bid No. 09-03 Bld Due Date: November 9, 2009 Advertised Date: October 14, 2009 Bid T18e: Ridgewood Avenue Improvements Project- PHASE I, PHASE 11 and PHASE III ADDENDUM NO.5 -11/04109 DOT Pay Item # Unit 41 Sec Task Type Descriptlon CI'T'Y Unit Price Amount WATER METERS Division Total Traffic Control 1 I' 2U 0) .LY 715 HIGHWAY LIGHTING LIGHTING AT 4 INTERSECTIONS 8 EA 55, 2 630 PVC LIGHTING CONDUIT AT 4 INTERSECTIONS 243 LF lto_c 7 LoCA 635 PULL BOXES 8 EA 27IZnD Z1J(, ED 639 L2 WIRING PER MANUFACTURER 243 LF Division Total J 4.(d� 45' J $ 9Sa55 5 TOTAL p� SQZJ� Bid Alternate Items DOT Pay Item # Unit Sec Task T .e Descri tion CITY Unit Price Amount Rlrl Altarnata Nn. 4- 334 BRICK PAVERS CROSSWALKS x 4 LOC. 414 SY 55, 2 285 6" CONCRETE BASE CROSSWALKS AT 4 LOC. 562 SY nc 520 RIBBON CURB fCROSSWALKS AT 4 LOC.) 1,327 LF ( . )t 54T• Bid Alternate No. 2: TEXTURED PAVEMENT WHOLE INTERSECTION AT 4 LOC. 1,01i SY ICQED.104 } Bid Alternate No. 3: HIGHWAY LIGHTING 715 HOLE STREET 28 EA I DJrD.tlD , 635 PULL BOXES 28 EA 2"Zto 71('01io. Bid Alternate No. 4: PVC LIGHTING CONDUIT 630 (WHOLE STREET) 6,500 LF ,.5 (OJr lAo-?z5ml This page must be submifted with Bid Bid No. 09-03 ]aid Due Date: November 9, 2009 Advertised Date: October 14, 2009 Sid Title: Ridgewood Avenue Improvements Project — PHASE J. PRASE IT and PHASE Iii Ridgewood Ave Imxovernenls Pfoject - Phase H PHASE II CONTRACTOR HID TAB Ridgewood Avenue Improvements Project Cape Canaveral, Florida Unit Item # Description QTY Unit Price Amount DIVISION I( CONSTRUCTION DETAILS General Cnnstrucflnn nnPraNnns 101 1 1 MOBILIZATION i LS 5 SX- L)D 102 1 MAINTENANCE OF TRAFFIC 1 LS 15 CGb, -w 104 13 1 STAKED SILT FENCE, TYPE III 1,900 LF 7s .t70 Division Total RiMminnus Pavement r ✓ Division Total $� .�$304 Incidental Construction EXISTING UTILITIES - ADJUSTING WATER VALVE ELEVATIONS 24 1 LS Cb (Zl- M Traffic Control 711 11 THERMOPLASTIC STANDARD, WHITE, 24" 514 LF .00 I ' 711 11 THERMOPLASTIC STANDARD, YELLOW, 6" 61.173 LF QD 55 -OZ. -701 ✓ 711 11 THERMOPLASTIC, STANDARD, WHITE, 6" 10,306 LF D X275, ✓ Division Total S jtn IF�97. n ✓ TOTAL This page nzust be submitted with bid alt► MILLING EXISTING ASPHALT PAVEMENT, 1 327 70 6 1/2" AVG DEPTH 3,676 SY Z.00 -7 -157--05 MILLING EXISTING ASPHALT PAVEMENT, 3 327 70 2 1/2" AVG DEPTH 19,352 SY 2,70 2.504 ASPHALT CONCRETE 334 1 S.P. 12.5 - LO.T. "A" 2128 TN —15„5D I ftp. ASPHALT CONCRETE 337 7 F.C. 125- L.O.T. °A" 1,899 TN . ED 173 r ✓ Division Total $� .�$304 Incidental Construction EXISTING UTILITIES - ADJUSTING WATER VALVE ELEVATIONS 24 1 LS Cb (Zl- M Traffic Control 711 11 THERMOPLASTIC STANDARD, WHITE, 24" 514 LF .00 I ' 711 11 THERMOPLASTIC STANDARD, YELLOW, 6" 61.173 LF QD 55 -OZ. -701 ✓ 711 11 THERMOPLASTIC, STANDARD, WHITE, 6" 10,306 LF D X275, ✓ Division Total S jtn IF�97. n ✓ TOTAL This page nzust be submitted with bid alt► Bid No. 09-03 Bid Due Date: November 9, 2.009 Advertised Date: October 14, 2009 Bid Tide: Ridgewood Avenue Improvements Project - PHASE 1. PHASE II and PHASE III Ridgewood Ave Improvements Project -Phase III LANDSCAPE COST BID TAB Ridgewood Avenue Improvements Cape Canaveral, Florida LANDSCAPE oty Sym] 8otanlcal/Common Cont Cal Size Unit Cost I Extension Remarks Trees Conocarpus ereclus 25 CES sericeus / Sliver Button Wood 30 gal 2"Cal 8-10' x 4-5' 2• to fi,59-lo 13 CS Cordia sebeslena / Orange Geiger Tree 45 gal 2.5"Cal 12-14' x 6-7' 26D CID 2,5D. tom} Ilex vomltorla / 17 IV Yau on Holly 30 al 2"Cal 8-10' x 4-5' 2ZQ,Cf7Egg Ligustrum 20 W japonicum / Japanese Privet B & B i.5"Cat 8 10' x 6 8 Z'JZ 10 �.� multi -trunk. 2.5-3' m SPECIMEN Palm Trees Cocos nucitera 'Green Malayan' /curved (OpTOD 3 335• UD trunks. 5 CN Coconut Palm B & B 3-8- c.t. SPECIMEN Phoenix sylvestris 6 PS Witd Date Palm B & B 8, C.I. 2500. G� j5 24D. Lb Sabal palmetto /min, 1� �{ 4$D-� 4' stagger b/w 33 SP Cabba a Palm B & B 12 20' al. ad'. palms t(anspianted from Sabal palmetto /I ID 3 52a 00 eRlsOiW here in the 32 SP Cabba a Palm Existin CD Syagrus transplanted from romanzoffianum / 24t�C0 2,Q0•� elsewhere In the 1 SR Queen Palm Existin ROW. Shrubs Ardisia 124 AE escallonloldes / Marlberry 3 gal 18-24" x 18-24" Ilex vomitoria Nana / Dwarf 1,162 IVN Yau on 3 Qal@ 30" oc 15-18"x 15-18' Spartina baked / -co 508 SB Sand Cord Grass 3 'at@ 36 Sophora tomentosa / Yellow LO.1 n co - co 1 i 0 ST Necklace od 3 al 16-24" x 18-24" Groundeovers Lantana samara 'Gold Mound' / Gold 3.05 210 LM Mound Lantana 1 gal@ 24" oc D_')D nb Muhleergia Mu lent / Pink 2 a5 -Z7710-5S_ 951 MC Muhly 1 flal@ 24" oc This page must be submitted with bid V J Bid No. 09-03 Bid Due Date: November 9, 2009 Advertised Dau. Onober 14, 2009 Bid Title- Ridgewood Avenue Improve -mems Project —PHASE I. PHASE 11 and PHASE III Oty S, BotainicallCommon Coni Cal Size Unit Cost I Extension Remarks Sod Paspalum vaginatum / 88,972 PV Seashore Pas alum sod Mulch Shredded Cypress i 85 CY Bark Mulch .3 IMM Landscape Subtotal: p IRRIGATION 4 Ea, 6" pop-up spray Controllers 10 head with check 1-1/2" Scrubber Valves 1 valve, pressure Ea. Isolation Valve regulator, purple 83 Ea. ca Intregral Rain Sensor for Battery Operated Controller 1 12" pop-up spray Rain Sensor head with check Source valve, pressure Ea. Point of Connection 1-1/2' regulator, purple 411 Ea. ca Shrub spray on 28 Ea. fixed riser 4 Ea. I Bubblers Valvoc 4 Ea, 1' Scrubber Valves Controllers 10 Ea. 1-1/2" Scrubber Valves 1 1 Ea. Isolation Valve Ea. This page must be submilled with bid I •E M I Controllers 1 Ea. Irrigistion Controller 1 Ea. Grounding Kit 6 Ea. Battery Operated Controller w/field transmitter 6 Ea. Intregral Rain Sensor for Battery Operated Controller 1 I= a, Rain Sensor Source 7 Ea. Point of Connection 1-1/2' This page must be submilled with bid I •E M I Bid \'o. 09-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE II and PHASE III Oi Unit Description Unit Cost Extension Remarks Miscellaneous 1 Mainline Detecior L.S. tape I IT L.S. Control wires 1 L.S. Glue/fl s 5 Ea. As -buil! draw}n s i 75- DDL Laterals 3,922 L.F. 3/4" PVC Class 200 pur le I .70 Z, -1-6.4D- 71" 1,396 L.F. _ 1"PVC Class 200 purple • 7� 1,148 L.F. 1 1/4" PVC Class 200 purple n "1 462 L.F. 1 1/2" PVC Class 200 ur le • a� 415.90 1,048 L.F. 2" PVC Class 200 purpIe 361 L.F. 2 1/2' PVC Class 200 purple L4mZD Mainline ............. . 103 L.F. 1 1/2' PVC SCH 40 pur le 1,002 L.F. 2" PVC SCH 40 purpla Sleeves 466 L.F. 2" PVC SCH 40 • 3 7�.to 430 L,F, 3' PVC SCH 40 162 L.F. 4" PVC SCH 40 123 L.F. 6" PVC SCH 40 192,25 irrigation Subtotal: GRAND TOTAL: (O -F4. fo J N7,et PHASE I TOTAL`�a5, �»• 9s �,�+.-✓1�."�i, t.�y-�l�-�tu� so .l - Ztla-�++�4+a/ 'J'' St' �`• -/l f[e�i( PHASE II TOTAL PHASE III TOTALf3�.res; 10 - 0,L4-L.vd—Tt1:r_l,.t;'x-4`-�' 5;x gjj *44d, Li -/Y►..Ii 0611 o...t Tt., Cr�np7 This page must be submitted with bid Bid No. 09-03 TP Due Date: November 9, 2009 Advertised Date- October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project - PHASE I, PHASE II and PHASE III ADDENDUM NO. 1 - 10/28/09 ALTERNATES: (if applicable) The undersigned proposes to perform altemates for stated resulting additions- to or deductions from the Base Bid. Additions and deductions shalt include any modifications of work or additional work that undersigned may be required to perform by reason of the acceptance of any alternate. Phase I Alternates ./ Alternate No. 1 Add ov Deduct Atternafe No, 2 Add Dl,1oc�. Deduct Alternate No, 3 Add f ��, ol�� Deduct Alternate No, 4 Add 3[�. 7a��ae Deduct GRAND TOTAL BASE BID �f,,G.aS - sir-rat-.,Ired-St�c,��i^�w-66llrs The Bidder agrees that the quantities shown for unit price items are approximate and are subject to variations in the field and further agrees to do the work at the unit bid price whether the quantities are increased or decreased. Accompanying this proposal is a five percent (5%) of comb" tat (Circle One) Certified Check BEd Bond Cashier's Check In the amount of $ as bid security. At the bidder's option, the bid security may be provided for each project separately, or combined as one. BID CERTIFICATION The undersigned hereby certifies that this proposal is genuine, not sham or- collusive, or made in the interest or behalf of any person, form or corporation not herein names, and that the undersigned has not directly not indirectly induced or solicited any other bidder to submit a sham bid, or any other person, form or corporation to refrain from bidding and that the undersigned has not in any manner sought collusion to secure for himself an advantage over any other bidder. The undersigned also hereby certifies and acknowledges that he/she will comply with the terms of this proposal in every instance related to the acceptance of the conditions of the bid. Official address, phone number and fax number: This page must be submitted with bid R—W-1-wel IS mm""ONEWW'd wm— Name Printed Title: -Pt'e-5 L Printed Bid vo. 09-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009 Bid Tide: Ridgewood Avenue Improvements Project — PHASE I, PHASE I1 and PHASE LII NONCOLLUSION AFFIDAVIT OF PRIME BIDDER State of County ofl�P�-ir� 1 ._6C T)rt )t) ,✓ , being duly sworn, deposes and says that: (1} Affiant isi ,�, �✓E��X of-'y6tt �'� kn!l :ZLZALe1l�t�Bidder that has submitted the attached bid: J (2) Affiant is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and Is not a collusive or sham Bid; (4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this afflani, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has In any manner, directly or indirectly, sought by Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Cape Canaveral City Council, Florida, or any person interested in the Contract; and (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties of interest, including affiant. (Signature) (Title) Subr ed and sw. ,orn)o before rite this a of UOV. 2001 u C) KIMBERLY SON rATE OF COMMISSION DDB11 1121 My Commission Expires EXPIRES 1012212412 SONDEOTHRU 1-M&NOTARN' This page must be submitted with bid Bid No. 09-03 Bid Due Date: November 9, 2009 Advertised Date: October 14, 2009 Bid Title: Ridgewood Avenue Improvements Project — PHASE I, PHASE II and PHASE III ADDENDUM NO. 1 — 1 0128/09 CONTRACTOR'S QUALIFICATION STATEMENT Submitted To: Address: Lt's Polx Xr . Submitted Td:" &rte,.✓ Name: To. -L &a,,..r Address: Principal Office: NAME OF PROJECT: S TYPE OF WORK (file separate for each classification of work) 5, ,k 1"[11- ORGANIZATION p How many years has your organization been in business as a contractor? S If your organization is a corporation, answer the following: Date of Incorporation: CM1 Type of partnership: Name of general partner: 2. LICENSING List jurisdictions and trade categories in which your organization is legally qualified the do business, and indicate registrations or license numbers, if applicable. 5 obowdo'-) 3. EXPERIENCE List the categories of work that your organization normally performs with its own forces. S1 Ork , ub i &ReS Claims and suits (if the answer to any of these questions is yes, please provide details) Has your organization ever failed to complete any work awarded to it? kIp, Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? M.a- This page must be submitted with bid Bid No. 09-03 Bi -d Due Date; November 9, 2009 Advertised Date: October 14, 2009 Bid TYtle: Ridgewood Avenue Improvements Project - PHASE I, PHASE II and PHASE III ADDENDUM NO. 1 - 10/28/09 Has your organization filed any law suits or requested arbitration with regard to construction contracts with in the last five years? 41> With in the last five years, has any officer or principle of your organization ever been an officer or principle of another organization when it failed to complete a construction contract? (if yes, please attach details) )Vo On a separate sheet, list major construction projects your organization has completed In the last five years, giving the name of project, its owner, contract amount, date of completion and percentage of the cost of the work performed with your own forces: G,, 4--1L.1/ -q-"4 4. REFERENCES Bank References �` Ban V— ) '�ZDCO ,F5l - 3Z(. Surety _ Name of Bondingpany; 5. SIGNATURE �II� � , r Date at this `4`) day of I�te(71C ZjXXl . N ar By: -TitlE My being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading. 1 I ,, Subscribed and sworn before me this day of; 00\1 w zxq Notary Pubic: �� v - KfMBERLY IIARRISON I -Z' � � �� N07A1C1' DUDLIC - �ATIOF FLORIDA 1 COMMISSION A DDS10121 MY commission expires: 6y S IW'M2012 BONDED TjRV %-96D.WTA"l SEAL This page must be submitted with bid LU H Q� J w 2 Z in w W O 0 H U W 7 O w CL co co (7) o $...... ocli N to o N r? V L p ) fA. � C''3 m 40 N N Cm C:1 0 p� Oi N N O OI C14QNl 6N7 4MN N N p lt3 4, N Y _00 N N N N Ln O N N N o (?N N H 0 7~ Z O M M N Cn aD N C C O M (9 O c Q M OP o m 9 O Cl �q Cl 4 M CD UNS N C c 'T m' RS b Q m v A N V v V• L~M G U L LUl U H L u N M ' L L Lh U .g M 1 C Lc otl O r2 c E 5x� ; 5y� j E m w mao m d U u7to c�$� m ro c� w ti ¢ c� c� W c� iS a Of w w m a ,� Z W x Y U 3 w w o] a w w w m Y ii lJi Il 0 cm LL N C df 01 U- N LL d c sUmC> ai g % �' av sm�r'meS >` U- O :2 U u� 4 lJi 5 S �• > T m > a O IY O a ® O a 'r5 O G �; CL' O a O � c � m m m Z tLL U U CULL n E J J ELL o R� v> J a E .J l.) LLUL E p E c CLLLLLLU J J J c E �n O n E J V ILULL n E J �' vVLL a E J C1.1 C C U Y y Y C S C C J U U al >^ C J U C J a) F OJ C m C m J C m J m U m r f- m r 1- D U� m ti O m 0 m O g 0 Cl 0 m 0 co $ $ Cl Q O Gl ,» ij ON o 4* ra O G or- Cl o O O m O o O �1 v) LO O o O N o N p o �V N o Cl �} v O a0 O O 0 O N O N N N N O N O O O O O O O N N N U 0 N 0 N 0 N 0 N 0 N 0 N Cl N Cl N 0 N 0 N 0 N 0 N 0Ii aII of C OI C 6 C N IJ1 C 6 C OI C dI C_ C Or C '(gip q1 C Im C C5 C 6 C C5 C O 3 W '* C aC cip Gro .0)-5 (rpp aC (>p nG > O C (>mp do r�C i O.9 > O_C C [>p f1C (>�pp aC o TCJ c A C 5 m m Q�g a ai ��p m: ai o m A C. ai ` c� �g m v� eo E C3 .c > _ > 7 m m o co a> 3` r m as � m � m da w 'LC�yY CD m > > � m A at m � a> I.Y L C 0 .�C C N w 'L 2 Q21 G 'gLn C �og �..., � �- Iy`'��C+ C E � �. �r�y C � :3ryr ym� � -G0 'L C � ., Oa m 33 Dii 3 1 J` 4� ad 5 ad .C. pE:., S y� +ii 7 q'S di{ c j LOM R U w w w w ca w crJ w w w w w jw w w w C C C C �w C w C waw C D - _ m atw C 9wS9w C C B 'C ° O Trw C 2w C 2 C w2 C (/f O C d C a C LL m C co N C m to G h G d) 7 CO C � c m G N N m C N C CO N m G c W C W C w C w O U O U O U O U I- tb O U O U O U 1^ JL O U O U O U A 7 o E 'C E •C E •c E E E E E E E E E E E c m E a` a a a r a c a c a a c a c a, c o.,' c a z a a` 0- c LL a o a a a ° G. _ u m m o O 0 O 0 o 0 O 0 O 0 v 0 o 0 S 0 o oo O o o O O 0 O O o O O O o O o O O O O O O o O 0 0 m b C O1 O O co co kn UA O O S ui kn 0 O O O m o O b 40 O O O O pp O O O C7 O U rfi O O CO 0 Q N O 0 O 0 C> r0 O vCO m M O O O Ql Cl O O pp �. O O O p W O O O IA m O O p 0 Ln m O Q O v l0 N ti P'1 Oi N; O O O CO O f0 m Q N O O 69 69 64 69 69 64 64 64i, FA 69 69 7f> 69 (A V). (rl V) ff> J J LL J LL C U LL G O J LL LL y 5 O 12 5 m 5 JL LL LL rp E LL L o w E J J L` N 0 _t d °1 J LLai M Ti �y �° � a � � m E � rn i w U. E > S � 5 .> LL a) U � a m0 0 � r b � w0 ch 01 ,e > N m d N aC m rmm� L 7 y LLL N U m m a> a O a m o a ° o a ani c b m U ci ° u} C m > M a a rro a �, 5 c c m a (n Q 00 4D > CO 1w U pcy a> N a> N g> m m O is nn v, m 4 Q) t b m m W � L c •= � Ya. E LL m m ° N ro 2 o o Y co 1 Q M A Q C �y a> ? A p E E _ N 't0 m d m m N N r Y Q m m m m U © LL LL m 2 Z I r x r G C - - L N N N N N 01 O r O • O NS O n o co & N N N N N N N N p N N Ln m �Q N N N N (V V N in O !� N N O [f tmj.. 4 CD N n Cb Ln C C C N M Ln IN` U V V 75 N N p N �uqp Nl V N tn O O O J L _m 6� Al X j N wN N = 03 = W W W W = � i'$ o W y W W Y m LL EL m d J '0 d d m m, E O c 5 5 > > m. y ts> > Q' C LL M O W N LL O N T >. T T { C LLL fU m C LL m Q OI J ro LL O U E C7 a�LL N O O O LL lloJ U m (—'O} LL C Q p LL p LL °� U d c R }Vi m EO U U U U U EU OU m a m0vCO 0J2 d (D ffi a Q = mg = 12c v m 5 > > z a m to > > r 0 L CD 4" to o �u (0 O Do O to O to O m O n q O v o O in 0 co o ti O m O m O 0 O O O O O O c` O a O O O O O O O O O 00 O O o O O N O O O Q O lO O O O N th O ^ S O 00 N N O O N O N O N O N o N O N O N O N O N O N o N O N o N b N N N C O1 C C oD C C C C C C C C b7 Q Cn�aa > > > 7 �C �7(pp dC� _C C�+C Sj� _C G CaC t>tpp >[�p uG > �C pp>pp nG 7 OC > �CLc > �7p W c Om2m2 d N 7 (U wul m 0 ' Eac`�Em m 7 N Q 0) 0 m` OmPmt 7 0 7 E 7 Q� ` � 0 7 m2m ai 7 O` 7 Y CO mm 0 C3 an m C7 �m O (Dm mm C Cm ym ym --8 m �jan LM d C M ot1 om, C J K1 7 ea O 7 L C S 7 Y O 7 3otl Y C O 7 3 O m�o6 C O 7 - C O J5 C O 3 J5 C O 7 C 7 7 3t0 "a(f;cd�o6�od(Uh7 W iw lw W W ttpp0S W W lw LU LU W W W WC W W C C �C c c c c c c c N b N WAW2wfw2 W t9 w:9u19 W� a O U W d C m N m N n 4n ra n to m y m m N m N m V) C W C = O U O U O U O U O U O U O U O U O U E E E •c E E E E 'c E 'C E 'c E E E •c E E •c E a` N iL c a a` a c LL c a c a Q. a ''� a c a c a a a c a LL z a o O S O O S o O a O o O O O o O o O rn t0 O O o O 0 O o O to N O O o O 0 O O O O O O Op O S O O m O O O O O O O O O O 00 to r O O 0 O O O O O O S O n n0 O O O Crl O O o0 Q In N O O O M (�0 O O O C3 m O O N t*- LO O to of N ca In 4f O c to T m IT LO tO to 0 m M N60 Qi t0 tO to O to O tO O N r f- Q N t9 64 69 (4 M to t9 to !n (A K) 6a FA 69 EA 69 to w to to J Ty U. J LL H Ae cuJ LL LL N tL c0 QJ U' J ( cr,C J LL Q nj J LL Lo N C m E J LL N LL N m LL LL C C C od N Qi > N O cu LL N rn N N E (D LL E N d C Nre > O ((a J LL fU C.i <0C N O O a W co N L N L J LL 2 m d -�O_ d LL c7 m 0 1 r d m '° aC y a a 0- a m to LL ) W o� c L° LL] LA t� a e b to cc J o� ro O COL typ Zd Oto aaa to (O E j Z `I03 p w CL r E E E N M m 0 1 o aC6 ° 12m� ro cE cE ` ti a co LOCAL AGENCY PROGRAM/FEDERALAID CERTIFICATION The Bidder hereby declares that the undersigned is the person or persons responsible within the firm for the final decision as to the price(s) and amount of this bid and the Bidder further declares that: Z. The price (s) and amount of this bid have been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s) nor the amount of this bid have been dlsclosed to any other firm or person who is a bidder or potentlal bidder on this project, and will not be so disclosed prior to the bid opening. 3. No attempt has been made or will be made to solicit, cause, or Induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any other firm or person to submit a complementary bid, S. The Bidder has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised, or paid cash or anything of value to any other Bidder or person, whether in connection with this or any other project, in consideration for an agreement or promise by any other firm or person to refrain from bidding or to submit a complementary bid on this project. 6. The Bidder has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any otherfirm or person, and has not been promised or paid cash or anything of value by any other firm or person, whether in connection with this or any other project, In consideration for the firm's submitting a complementary bid, or agreeing to do so, on this project. The Bidder has made a diligent Inquiry of all members, officers, employees, and agents of the Bidder with responsibilities relating to the preparation, approval or submission of the firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act, or other conduct inconsistent with any of the statements and representations made in this Declaration. Local Apney Ptogram/Fedcral•Aid Certification Page I of3 i 8. As required by Section 337.165, Florida Statutes, the Bidder has fully informed the CITY in writing of all convictions of the firm, its affiliates (as defined in Section 337.165(1)(a), Florida Statutes), and all directors, officers, and employees of the firm and Its affiliates for violation of state or federal antitrust Caws with respect to a public contract or for violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract. This includes disclosure of the names of current employees of the firm or affiliates who were convicted of contract crimes while In the employ of another company. 9. The Bidder certifies that, except as noted below, neither the firm nor any person associated therewith In the capacity of owner, partner, director, officer, principal, Investigator, project director, manager, auditor, and/or position involving the administration of federal funds. a. is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions, as defined in 49 CFR s29.1 10(a), by any federal department or agency; b. has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against It for: commission of fraud or a criminal offense In connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, malting false statements, or receiving stolen property; c. Is presently indicted for or otherwise criminally or civilly charged by a federal, state, or local governmental entity with commission of any of the offenses enumerated in paragraph 9(b) of this certification, and d, has within a three-year period preceding this certification had one or more federal, state, or local government public transactions terminated for cause or default. 10. The Bidder certifies that It shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared Ineligible, or voluntarily excluded from participation in this project by any federal agency unless authorized by the CITY. }..ocal Agency ProgmmfFederal-Aid Cerifficadon Page 2 of 3 City Council Meeting Date: 11/17/2009 Item No. Subject: Consideration: Appointment of a Voting Delegate and an Alternate Voting Delegate to the Space Coast Transportation Planning Organization representing the North Beaches Coalition Department: Legislative Summary: City Council, pursuant with the Space Coast TPO Interlocal Agreement, has the authority to appoint for 2010 a Voting Delegate and an Alternate Voting Delegate to the Space Coast TPO who will be representing the North Beaches Coalition, the Cities of Cape Canaveral and Cocoa Beach. Requested Council Action: Motion to appoint a Voting Delegate and an Alternate Voting Delegate representing the North Beaches Coalition for 2010. Financial Impact: N/A ��. __....... Attachments: XSupporting DocumentkReviewed Interlocal Agreement,,, r Submitting Department Head: Date: Approved by City Manager: Date: , City Council Action: [ ] aommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain cape-ntUcimUnydocuments\adminlcouncillmeeting12009111-17-Wdelegates.doc z O P 0 CL W z j 79 U ZO �zO a C �4[•K W N ZO �z�,� O Co �� a fy �i CZ W O�a C7 '-, (D z O _j i U~ a A m I U I a a M 0� ca,o °n OQ w 0 �� Q CLp\p aii a d �� W � ak H \ N H \ 0 ca LL E Ln t r£ O d� � d UW O Q zQ Q zQ~� h� O (70 a0 ZC5 t7 O r-� O C7 o z �0 3 � zo �ob� 0 a N �o CC� W z wo � o �a� woo; � r0.- w t°' d W� LL f N w l ,� E z z m w l A U I '� n, f U fp a l � J �o d l gf g �oQo�� 0 0 T UO a O0.'l VO ao ~ Lu 01-1 UN c3 Q Fa-v\I U= n F-\ V 7 y w 0 0. �\ C i am H�uE a O F� x M ~ M N A r4 ; d Ln Q ZQw LU i N Z O O r O44 N z C u } CG1 wo O D w,.4 LU cl-i g ,-I LL O I LL, u I Z uu�A �O z 74 ao m CL H i u� r r-0 ~� a74 LLI LL N N w [�� O ~ O 7-1 H i i�� o N O cY[tiq O zp ZO N ZO zOWW p� o C p uj w LL[ O N I m w �� d A �O a I 20 a I°LLJ �tio d Q a iLLIA [� ul Cq � a f STATE OF FLORIDA COUNTY OF BREVARO CITY OF COCOA BEACH THIS INSTRUMENT RETURN TO: I certify that the foregoing is a true and correct copy of ` o SPD k- , and I wrtneas my hand and offrclal seal this 1S day of 20 SZ�2 THIS INSTRUMENT PREPARED BY: Loradam Kataghchy, City CI3. Paul R. Gougelman, III, General Counsel Brevard Metropolitan Planning Organization 1825 Riverview Drive Melbourne, FL 32901 INTERLOCAL, AGREEMENT WITH RESPECT TO VOTING REPRESENTATION ON BREVARD COUNTY METROPOLITAN PLANNING ORGANIZATION THIS AGREEMENT is made and entered into as of the day of 2006, by and between the CITY OF COCOA BEA H, Flbrida, If a Florida Municipal Corporation (herein: "Cocoa Beach"), and the CITY OF CAPE CANAVERAL, Florida, a Florida Municipal Corporation (herein: "Cape Canaveral"). l4N*i1�1�'�y�M�FO� WHEREAS, the Brevard County Metropolitan Planning Organization ("BMPO") is a metropolitan planning organization established under Section 339.175, Florida Statutes, to coordinate transportation planning and finance throughout Brevard County, WHEREAS, Cocoa Beach was accorded a single voting delegate seat on the BMPO Governing Board; WHEREAS, it is the desire of Cocoa Beach and Cape Canaveral to provide a methodology by which the two municipalities may share the aforesaid single voting delegate seat on the BMPO Governing Board; WHEREAS, the authority to undertake sharing of a delegate seat on the BMPO Governing Board is provided in Section 339.175(2)(a), Florida Statutes (2005), which states in pertinent part: Brevard MPO/North Beaches Coalition Interlocal Agreement 1 1/24/06 (a) The voting membership of an M.P.O. shall consist of not fewer than 5 or more than 19 apportioned members, the exact number to be determined on an equitable geographic - population ratio basis by the Governor, based on an agreement among the affected units of general-purpose local government as required by federal rules and regulations. The Governor, in accordance with 23 U.S.C. s. 134, may also provide for M.P.O. members who represent municipalities to alternate with representatives from ocher municipalities within the metropolitan planning area that do not have members on the M.P.O. . . . All voting members shall be elected officials of general-purpose governments, except that an M.P.O. may include, as part of its apportioned voting members, a member of a statutorily authorized planning board, an official of an agency that operates or administers a major mode of transportation, or an official of the Florida Space Authority. . . .; WHEREAS, the undersigned parties for the purposes of this Agreement, and for the purpose of reference by the BMPO, have designated the arrangement provided for herein to be informally and colloquially referred to as the "North Beaches Coalition"; WHEREAS, this Agreement is entered as an interlocal agreement pursuant to Section 163.01, Florida Statutes (2005), and is also entered into pursuant to the home rule power of each of the municipalities as provided in Section 166.021, Florida Statutes, and Article VIII, Section 2, Florida Constitution of 1968; WHEREAS, pursuant to this Agreement, the parties have provided for an arrangement by which the voting delegate on the BMPO Governing Board shall be rotated between Cocoa Beach and Cape Canaveral on a scheduled basis; WHEREAS, the parties have further agreed to establish an organized method to provide joint instructions to their single voting delegate to the BMPO; Brevard MPO/North Beaches Coalition Interlocal Agreement 1/24/06 2 WHEREAS, by its language, this Agreement shall expire on December 31, 2012, but may be extended from time to time; WHEREAS, this Agreement was approved on ate , , 2006, by the Cocoa Beach City Commission; and WHEREAS, this Agreement was approved on1p ✓any 2006, by the Cape Canaveral City Council. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties that: 1. Recitals. Each and all of the recitals above be and the same are hereby incorporated herein and declared to be true and correct. 2. Appointment of Voting Delegate. The single voting delegate holding the North Beaches Coalition seat on the SMPO and representing the collective interests of Cocoa Beach and Cape Canaveral shall be designated by the governing body of each respective municipality according to the following schedule: Designating Party Calendar Years for Designation Cocoa Beach 2008, 2009, 2012 Cape Canaveral 2006, 2007, 2010, 2011 In the event that any Party fails to designate the North Beaches Coalition delegate to the BMPO at or prior to the commencement of the two-year term for that voting delegate set forth in the preceding table, the voting delegate designated for the immediate prior two-year term shall continue as such voting delegate until such time as said delegate's successor has been designated. 3. Powers and Duties of Voting Delegate. The person designated as the voting delegate for the North Beaches Coalition seat on the BMPO in accordance with the terms of the preceding paragraph of this agreement need not reside within the corporate limits of the designating municipality, but shall be an elected official of either Cape Canaveral or Cocoa Beach. During each two-year term set forth in herein, the voting delegate shall serve Brevard MPO/North Beaches Coalition Interlocal Agreement 1/2=/06 R at the pleasure of the designating municipality, which municipality shall have the power to rescind any such designation and to name any other elected official of one of the two municipalities as the voting delegate for the North Beaches Coalition. 4. Advisory Board. (a) An advisory board (the "North Beaches Coalition Advisory Board") consisting of four (4) members shall be appointed to advise, guide, instruct, and direct the voting delegate for the North Beaches Coalition. Two members of the North Beaches Coalition Advisory Board shall be appointed by the governing body of each of the municipalities, and at least one such member appointed by each of the municipalities to serve on the North Beaches Coalition Advisory Board shall be an elected official of the municipality which he or she represents. Each member of the North Beaches Coalition Advisory Board shall serve at the pleasure of the governing body which appointed such member. (b) The voting delegate for the North Beaches Coalition seat on the BMPO designated pursuant to this Agreement shall vote in matters before the BMPO in accordance with instructions provided by the North Beaches Coalition Advisory Board; provided, however, that in those cases in which the North Beaches Coalition Advisory Board has not provided express instructions to the voting delegate, the voting delegate shall exercise his or her best discretion in voting for the best interests of the two municipalities on matters before the BMPO. (c) The member of the North Beaches Advisory Board who represents the municipality responsible for designating the North Beaches Coalition delegate in accordance with section 2. of this Agreement shall serve as Chairperson of that advisory board. The position of Chairperson shall rotate in accordance with the schedule established in paragraph 2. hereof. Brevard MPO/North Beaches coalition Interlocal Agreement 1/24/06 4 (d) The North Beaches Coalition Advisory Board shall elect a Vice -Chairperson from among its members during the month of December each year. The Vice -Chairperson shall serve for one year or until his or her successor is elected, whichever event shall later occur. (e) The municipality which is responsible for designating the North Beaches Coalition delegate to the BMPO shall provide staff support for all activities incident to the performance of this Agreement, including preparation of agenda packages, distribution of agenda packages, advertising of meetings as appropriate to comply with the Government -in -the -Sunshine Law, preparation of minutes, and coordination of time and place of meetings of the North Beaches Coalition Advisory Board. The responsibility for such staff support shall rotate in accordance with the schedule established in section 2. of this Agreement. S. Alternate Voting Delegate; TAC and CAC Members. (a) Alternate Voting Delegate. In the event that the BMPO Governing Board permits alternate voting delegates to vote and participate in BMPO Governing Board actions, the party to this Agreement designating the voting delegate shall also have the power to designate an alternate voting delegate. The alternate voting delegated must be an elected official from either party to this Agreement, and the alternate voting delegate shall serve at the pleasure of the designating party. (b) TAC and CAC Members. In the event that the BMPO seats only one Technical Advisory Committee ("TAC") member or one Citizens Advisory Committee ("CAC") member to represent both Cocoa Beach and Cape Canaveral, the party to this Agreement designating the BMPO voting delegate shall also have the authority to designate the sole TAC or CAC member(s) to represent the parties to this Agreement. In the event that the BMPO will permit a TAC or a CAC member to represent each municipality, the governing body Brevard MPO/North Beaches Coalition Interlocal Agreement 1/24/06 9 of each municipality shall appoint the TAC and CAC member to represent that particular individual municipality. To the extent permitted by law and pursuant to Section 339.175(5), Florida Statutes, TAC and CAC members shall serve at the pleasure of the appointing authority. 6. Expiration. This Agreement shall expire on December 31, 2012; provided, that the respective governing bodies of Cape Canaveral and Cocoa Beach may agree from time to time to extend, amend, or terminate this Agreement by written instrument. No such written instrument shall be effective until the amendatory instrument is: approved by the governing bodies of each of the two municipalities, executed by appropriate officials of each governing body, and recorded with the Brevard County Clerk of the Court as provided in Section 163.01(11), Florida Statutes (2005). 7. Interpretation. This Agreement and the terms herein were negotiated jointly by Cocoa Beach and Cape Canaveral, and the two municipalities had the full choice of wording thereof. Consequently, no term, provision, or section hereof shall be more harshly construed against either party hereto as the drafter of this Agreement. 8. Effective Date. This Agreement shall become effective upon recordation in the Public Records of Brevard County, Florida, as maintained by the Brevard County Clerk of Court pursuant to Section 163.01(11), Florida Statutes (2005). [Intentionally Left Blank] [Intentionally Left Blank] Brevard MPO/North Beaches Coalition interlocal Agreement 1/24/06 9 IN WITNESS WHEREOF, the City of Cape Canaveral, Florida, and the City of Cocoa Beach, Florida, caused this agreement to be adopted the day and year set forth below. ATTEST: Loredana Kalaghch CMC, its City Clerk ATTEST: Susan tills, its City Clerk CITY OF COCOA BEACH, FLORIDA, a Florida Municipal Corporat �qon , - By: Dated: p�-/O z, , 2006 (CITY SEAL) CITY OF CAPE CANVERAL, FLORIDA, a Florida municipal Corporation B �Corporation 0. .P Y� Q'a- its Dated2006 (CITY SEAL) Brevard MPO/North Beaches Coalition Interlocal. Agreement 7 1/24/06 City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 11/17/2009 Item No. Z Subject: Consideration: Appointment of a Technical Advisory Committee (TAC) Member and a Citizens Advisory Committee (CAC) Member to the Space Coast Transportation Planning Organization representing the City of Cape Canaveral Department: Legislative Summary: The TAC Member is usually a City staff member. The CAC Member is a resident. Requested Council Action: Motion to appoint a TAC and CAC Committee Members to represent the City for 2010. Financial Impact: N/A Attachments~ upporting DocumWents Reviewed e 1, Submitting Department Head: Date: Approved by City Manage ° Date: o City Council Action: ] Approved as Recommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain cape-ntUcim\mydocuments\admfn�councflvneeting\200s\1 i -i i-oa\ i AccAc.doc n a O m z 0 Z a 0 O u z 1-4Z z n z O Q a O CL N z LUU d a V) 79 C7 O Q z Q Q (7 O C a O fiCl�i Z o O Z We 3 0 oWW N zo o N ul O a N 01 rl t7 � � � A u1Lu 02 ° _j LAJO O U 4 = O O V o a d H u' Q (D iN rl Q H� a� a W _ a F- c 8 0 2: r -a FecN �� a Q QQuo a a 5 uw o z Z 8i U7 o oo o z o LU 1.4 ZO EO 3: � Z�`O �O� r p SOC N z x W Z i� �O RT 0� m H w �� d g� LL z N = lil li! T� F '� Z z m W W f V zo a t -LJ �o f f zo QQc OT -1 UO = p,4 G)O moLL,p. C3N C7 H i U� ° ^ H� U� w� > O400 0 CL 9L U t -j W V d �� +c W Q zQ a' a Zo u r4u 0�O ri © .�A d Zp ZO �.{ � CGl LL U } �C1 wO O O �O LU "i o t {� A { W F z o0 Qp p� --� O O O (j a U� u r4 It N ~N W .� W4 to,) O Q Qz A �o Co N �o COaro o' N pw74 G z� WO zo Lu � a � A N I f E I m LI �� b' M o�6J.- d 0V -f u�, o� <oF� V-4 LLI In LLA O 0 � d y City of Cape Canaveral City Council Agenda Form City Council Meeting Date: 11/17/2009 Item No. Subject: Consideration: 2010 Legislative Priorities Department: Legislative Summary: The Space Coast League of Cities is requesting the City submit its 2010 legislative priorities. Last year's list is attached. Requested Council Action: ..W Develop and vote on a 2010 Legislative Priority List to be submitted to the Space Coast League of Cities. Financial Impact: N/A Attachments: $ Supporting Documents Reviewed 2009 Legislative List Submitting Department Head: .W._._ ......._ Date: Approved by City Manager: Date: City Council Action: [ ] cave ecom mended [ J Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain cape-ntUcim\mydoouments\adminlcouncillmeeting12009111-17-Oftriorities.doc City of Cape Canaveral, Florida City Council Regular Meeting Agenda October 7, 2008 Page 13 of 15 13. Motion to Approve: Space Coast League of Cities 2009 Legislative Priorities. Mayor Randels listed the items as presented: 1) Municipal Home Rule 2) Beach Re -Nourishment 3) Use of Cameras at Signaled intersection for Speeders 4) Fireworks' Use Regulations 5) Transportation Improvement Funding; and 6) Certificate of Public Necessity Ms. Roberts recommended discussion of the prioritization. Ms. Roberts mentioned the importance of Item No. 5) Transportation Improvement Funding and the issue of Fireworks. Mayor Pro Tem Hoog responded Transportation Improvement Funding was already in discussion by one of the League Committees. Ms. Roberts stated that Item No. 3) the Use of Cameras at Signaled intersection for Speeders need not appear to be a higher issue of prioritization. Mayor Pro Tem Hoog clarified that the City's priorities were already in discussion with the League Committees and Fireworks was no longer under discussion. Mr. Petsos stated that the Florida League to Cities has set the priorities list for 2008. Therefore the Space Coast League of Cities priorities list was subsequent to the League's list. Ms. Roberts stated her disapproval of the list as presented and requested exchanging Item No. 5: Transportation improvement Funding with item No. 3) Use of Cameras at Signaled Intersections for Speeders. Mr. Boucher informed that he shared the City's Unfunded Mandate Letter with the beach -side City Managers. There was consensus among these City Managers to request that the Legislators of Reform Growth Management remove built -out communities from this process and transition these communities to a Redevelopment Planning process. He recommended adding this verbiage to the priorities list. Mayor Pro Tem Hoog clarified removing Item No. 4) Fireworks Use Regulation from the list. Ms. Roberts clarified the list related to the motion as follows: 1) The Unfunded Mandate Letter to Senator Mike Haddopolos; 2) Municipal Home Rule; 3) Beach Re -nourishment; 4) Transportation Improvement Funding; 5) Use of Cameras at Signaled intersection for Speeders; 6) Certificate of Public Necessity. A motion was made by Ms. Roberts and seconded by Mayor Pro Tem Hoog to Re -Prioritize the Space Coast League of Cities 2009 Legislative Priorities List. The vote on the motion carried 5-0 with voting as follows: Mayor Pro Tem Hoog, For; Mr. Nicholas, For; Mr. Petsos, For; Mayor Randels, For and Ms. Roberts, For. City of Cape Canaveral City Council Agenda Form City Council Meeting Date: November 17, 2009 Subject: DISCUSSION: MODEL WATER CONSERVATION ORDINANCE FOR LANDSCAPE IRRIGATION Department: Public Works/Water Reclamation Summary: This is a Copy of the City Ordinance that will be accepted by the St. Johns Water Management District with a small change with Sec. 8 Enforcement. Requested Council Action: City Council review and comment on the Model Water Ordinance for Landscape Irrigation. Staff recommends That the Council adopt this Ordinance Financial Impact: Unknown at this Time ....................................................................... .. Attachments: x Supporting Documents Reviewed u... ... ..... 1.11 ........ ... . ...... . . ... . ........... .... Subm%i�tti�ng Departme,,nt Head: Date�� J/I� G' "G2��v �� Approved by City Manager: Date: City Council Action: ( ��tRecommended [ ] Disapproved [ ] Approved with Modifications [ ] Tabled to Time Certain Page 1 of 2 Waiter Bandiish From: Ann Benedetti (ABenedetti@sjrwmd.com) Sent: Wednesday, October 07, 2009 2:06 PM To: Iwba nd ish-cape@cn. rr. com' Subject: Ordinance language Walter, Here is the language I thought we might be able to use: Sec. xx. Enforcement, Violations and Penalties. It is prohibited and unlawful to violate a provision of this Article whether such violation is committed in the doing of an act prohibited or the failure to do an act that is mandated. The City may enforce the provisions of this Article by any and all means available under law and may seek any and all legal remedies and penalties available under law. The City Manager, or designee, is hereby authorized to enforce and implement the provisions of this Article. But after discussing it with Nancy, I would recommend we go with a version of what was in the model: Sec. 8. Enforcement. Law enforcement officials and code enforcement officials having jurisdiction in the area governed by this Ordinance are hereby authorized to enforce the provisions of this Ordinance. In addition, the City Manager of the City of Cape Canaveral, or the City Manager's designee, is hereby authorized to enforce and implement the provisions of this Ordinance. Sec. 9. Penalties. Violations of any provision of this ordinance shall be subject to the following penalties: First violation: Second violation: Third violation: Subsequent violations: Written warning $20 $50 Fine not to exceed $100 Enforcement officials shall provide violators with no more than one written warning. In addition to the civil sanctions contained herein, the City of Cape Canaveral may take any other appropriate legal action, including, but not limited to, injunctive action to enforce the provisions of this Article. Give me a call to discuss. Ann Benedetti 10/8/2009 ORDINANCE NO. 03-2009 AN ORDINANCE OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA; PROVIDING FOR LOCAL IMPLEMENTATION OF THE WATER CONSERVATION RULE FOR LANDSCAPE IRRIGATION OF THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT; PROVIDING DEFINITIONS; PROVIDING LANDSCAPE IRRIGATION SCHEDULES; PROVIDING EXCEPTIONS TO THE LANDSCAPE IRRIGATION SCHEDULES; PROVIDING FOR VARIANCES FROM THE SPECIFIC DAY OF THE WEEK LIMITATIONS; PROVIDING FOR APPLICABILITY OF THE ORDINANCE; PROVIDING FOR ENFORCEMENT OF THE ORDINANCE; PROVIDING FOR PENALTIES FOR VIOLATION OF THE ORDINANCE; PROVIDING FOR CODIFICATION; PROVIDING FOR REPEAL OF ALL CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the St. Johns River Water Management District has responsibility and exclusive authority under Chapter 373, Florida Statutes, for regulating the consumptive use of water; and WHEREAS, the St. Johns River Water Management District has amended Rule 40C- 2.042, F.A.C., its General Consumptive Use Permit by Rule that regulates small irrigation uses below consumptive use permit thresholds in Rule 40C-2.041(1), F.A.C.; and WHEREAS, Rule 40C -2.042(2)(a), F.A.C., grants a general permit to each person located lA ithin the District to use, withdraw or divert water for small landscape irrigation uses, provided that irrigation occurs in accordance with Sections 3 and 5, subject to the exceptions set forth in Section 4; and WHEREAS, Rule 40C-2.042(2), F.A.C., applies to landscape irrigation regardless of whether the water comes from ground or surface water, from a private well or pump, or from a public or private utility; and WHEREAS, Rule 40C -2.042(2)(b), F.A.C., strongly encourages a local government to adopt an ordinance to enforce Rule 40C -2.042(2)(a), F.A.C., within its jurisdiction by adopting a landscape irrigation ordinance that incorporates each of the provisions set forth in Rule 40C - 2.042(2)(a), F.A.C.; and WHEREAS, it is the desire of the City Council of the City of Cape Canaveral, Brevard County, Florida to adopt such an ordinance in accordance with 40C -2.042(2)(a) and (b), F.A.C.; and WHEREAS, the City Council of the City of Cape Canaveral, Brevard County, Florida hereby finds and declares that the adoption of this ordinance is appropriate, and in the public interest of the citizens of this community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CAPE CANAVERAL, BREVARD COUNTY, FLORIDA.: Section _. Sections _ through _, Code of Ordinances, are hereby created to read: WATER CONSERVATION ORDINANCE FOR LANDSCAPE IRRIGATION Section 1. INTENT AND PURPOSE It is the intent and purpose of this Ordinance to implement procedures that promote water conservation through more efficient landscape irrigation. Section 2. DEFINITIONS For the purpose of this Article, the following terms. phrases, words and their derivatives shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. (a) "Address" means the house number of a physical location of a specific property. This includes "rural route" numbers but excludes post office box numbers. If a lot number in a mobile home park or similar community is used by the U.S. Postal Service to determine a delivery location, the lot number shall be the property's address. An "even numbered address" means an address ending in the numbers 0, 2, 4, 6, 8 or the letters A -M. An "odd numbered address" means an address ending in the numbers 1, 3, 5, 7, 9 or the letters N -Z. (b) "District" means the St. Johns River Water Management District (c) "Person" means any person, firm, partnership, association, corporation, company, or organization of any kind. (d) "Landscape irrigation" means the outside watering of plants in a landscape such as shrubbery, trees, lawns, grass, ground covers, plants, vines, gardens and other such flora that are situated in such diverse locations as residential areas, public, commercial, and industrial establishments, and public medians and rights-of-way. "Landscape irrigation" does not include agricultural crops, nursery plants, cemeteries, golf course greens, tees, fairways, primary roughs, and vegetation associated with recreational areas such as playgrounds, football, baseball and soccer fields. (e) "Residential landscape irrigation" means the irrigation of landscape associated with any housing unit having sanitary and kitchen facilities designed to accommodate one or more residents, including multiple housing units and mobile homes. -2- (fl "Mon -residential landscape irrigation" means the irrigation of landscape not included within the definition of "residend.al landscape irrigation," such as that associated with public, commercial and industrial property, including commercial or transient housing units, hotel and motel units, and public medians and rights-of-way. Section 3. LANDSCAPE IRRIGATION SCHEDULES 1. When Daylight Savings Time is in effect, landscape irrigation shall occur only in accordance with the following irrigation schedule: a. Residential landscape irrigation at odd numbered addresses or no address may occur only on Wednesday and Saturday and shall not occur between 10:00 a.m. and 4:00 p.m.; and b. Residential landscape irrigation at even numbered addresses may occur only on Thursday and Sunday and shall not occur between 10:00 a.m. and 4:00 p.m.; and C. Non-residential landscape irzigation may occur only on Tuesday and Friday and shall not occur between 10:00 a -m. and 4:00 p.m.; and d. No more than 3/ inch of water may be applied per irrigation zone on each day that irrigation occurs, and in no event shall irrigation occur for more than 1 hour per irrigation zone on each day that irrigation occurs. 2. When Eastern Standard Time is in effect, landscape inigation shall occur only in accordance with the following irrigation schedule: a. Residential landscape irrigation at odd numbered addresses or no address may occur only on Saturday and shall not occur between 10:00 a.m, and 4:00 p.m.; and b. Residential landscape irrigation at even numbered addresses may occur only on Sunday and shall not occur between 10:00 a.m. and 4:00 p.m.; and C. Non-residential landscape irrigation may occur only on Tuesday and shall not occur between 10:00 a.m. and 4:00 p.m.; and d. No more than 1/4 inch of water may be applied per irrigation zone on each day that irrigation occurs, and in no event shall irrigation occur for more than 1 hour per irrigation zone on each day that irrigation occurs. All landscape irrigation shall be limited in amount to only that necessary to meet landscape needs. Section 4. EXCEPTIONS TO THE LANDSCAPE IRRIGATION SCHEDULES Landscape irrigation shall be subject to the following irrigation schedule exceptions: - 3 - Irrigation using a micro -spray, micro -jet, drip or bubbler irrigation system is allowed anytime. 2. Irrigation of new landscape is allowed at any time of day on any day for the initial 30 days and every other day for the next 30 days for a total of one 60 -day period, provided that the irrigation is limited to the minimum amount necessary for such landscape establishment. 3. Watering in of chemicals, including insecticides, pesticides, fertilizers, fungicides, and herbicides, when required by law, the manufacturer, or best management practices, is allowed at any time of day on any day within 24 hours of application. Watering in of chemicals shall not exceed VA inch of water per application except as otherwise required by law, the manufacturer, or best management practices. 4. Irrigation systems may be operated at any time of day on any day for maintenance and repair pwposes not to exceed 20 minutes per hour per zone. S. Irrigation using a hand-held hose equipped with an automatic shut-off nozzle is allowed at any time of day on any day. 6. Discharge of water from a water -to -air air-conditioning unit or other water- dependent cooling system is not limited. 7. The use of water from a reclaimed water system is allowed anytime. For the purpose of this paragraph, a reclaimed water system includes systems in which the primary source is reclaimed water, which may or may not be supplemented from another source during peak demand periods. 8. The use of recycled water from wet detention treatment ponds for irrigation is allowed anytime provided the ponds are not augmented from any ground or off-site surface water, or public supply sources. Section 5. ADDITIONAL REOUIREMENT Any person who irrigates landscape with an automatic lawn sprinkler system installed after May 1, 1991, shall install, maintain and operate a rain sensor device or switch that overrides the irrigation system when adequate rainfall has occurred. Section 6. VARIANCE FROM SPECIFIC DAY OF THE WEEK LIMITATIONS A variance from the specific landscape irrigation days or day set forth in Section 3 may be granted if strict application of the scheduled days or day would lead to unreasonable or unfair results in particular instances, provided that the applicant demonstrates with particularity that compliance with the scheduled days or day will result in a substantial economic, health or other hardship on the applicant requesting the variance or those served by the applicant. Where a contiguous property is divided into different zones, a variance may be granted hereunder so that each zone may be irrigated on different days or day than other zones of the property. However, in no event shall a variance -4- allow a single zone to be irrigated more than two days per week during Daylight Savings Time or more than one day per week during Eastern Standard Time. Section 7. APPLICATION OF ORDINANCE The provisions of this Ordinance shall apply to each person located within the City of Cape Canaveral. For local governments located in more than one water management district, an interagency agreement beh4,een the two districts pursuant to §373.046(6), will be needed to use this ordinance throughout the local government, jurisdiction. t»rerxt-��ci�ral-rr�rth�rize �nf r�e....... �x -, z .,. reefne:.'- f-f� h1� 61 LITIIYtnce: FDi- example: L -a . �~`�-�� - Tt-o-ffi�ials-�ha-v<in - urist�"ietion—in--the-area �PtiFrr�1LG art-nct'e}?y--�tiit�'16i'i��C�-tb-�Ftf�"ee-t-)?te-[�P6�*1�ttTi't��'�t'1T7S8P�12Yd11Ce� 1'll` aditlA��t,Mt Nb{S� • •I�lUll� t%II�II i iJ1!_i1N��11: %�aiinxic%�. :.C�....:.. 0�,.: �.0..: • • - .BMW Section 10. CODIFICATION Codification of this Ordinance is hereby directed and authorized. MM Section 11. ORDINANCES REPEALED The local government should list here any previous ordinances pertaining to landscape irrigation, water shortage, or other water use that conflicts with this Ordinance, District rides or Part 11, Chapter 373, Florida Statutes. Sections — through _, Code of Ordinances, are hereby repealed. Section 12. SEVERABILITY If any section; sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by any Court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this Ordinance. Section 13. EFFECTIVE DATE This Ordinance shall take effect immediately upon adoption. PASSED AND DULY ADOPTED by the City Council of City of Cape Canaveral, day of , 2009. Y .....................�._ Brevard County, this Rocky Randels, MAYOR ATTEST: FOR AGAINST Bob Hoog Susan Stills, CITY CLERK Buzz Petsos Rocky Randels Shannon Roberts Betty Walsh Anthony A. Garganese, CITY ATTORNEY First Reading: Legal Ad Published: Second Reading: -6-