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Home My WebLink About2009-10 Proposed BudgetFISCAL YEAR OCTOBER 1, 2009 TO SEPTEMBER 30, 20'10 nnual City Atton Ah'th'siny A, 00 Council -Manager Form of Government Bennett Boucher, City Manager Department Heads open, City Clerk Andrea Bowers, City Treasurer Walter Bandish, Public Works Director Robert Lefever, Recreation Director David "Barry'. Brown;, Planning & Development Director Todd Morley, Building Official Contract Service Administrators Chief Dave Sargeant, CCVFD Commander Douglas Scragg, BCSO City Of Cape Canaveral 2009-10 Budget Table Of Contents Letter Of Transmittal Budget Process iv Organizational Chart vi Budget Summary vii Capital Project Schedules viii Revenue Analysis By Type ix Expenditure Analysis By Type x General Fund Budget Summary 1 Revenues 2 Charts - General Fund Expenditures 16 General Government - Legislative 19 General Government - Administration 28 Public Safety - Police Service, Crossing Guards 35 Public Safety - Fire/Rescue Service 44 Public Safety - Community Development 49 Transportation - Street Department 56 Culture/Recreation - Parks & Recreation 72 General Government - Legal Services 82 Physical Environment - Garbage Service 84 General Government - Business & Cultural Development Board 86 Non -Departmental 88 Special Revenue Funds Public Safety - Police Education Fund 97 Public Safety - Fire Protection Fund 99 Culture/Recreation - Library Fund 100 Physical Environment - Beautification Fund 102 General Government - Capital Expansion Fund 115 Expendable Trust Fund Public Safety - Law Enforcement Trust Fund 116 Waste Water Enterprise Fund Budget Summary & Illustrations 117 Organizaional Chart 118 Waste Water Enterprise Fund Overview 120 Revenues 124 Chart - Expenditures 127 Schedule Of Operating Expenditures 128 Capital Purchase Schedules 134 City Of Cape Canaveral 2009-10 Budget Table Of Contents Storm Water Enterprise Fund Storm Water Enterprise Fund Overview 143 Revenues 147 Schedule Of Expenditures 149 Capital Purchase Schedules 154 City of Cape Canaveral G,rtof The Honorable Mayor and Council Members City of Cape Canaveral 105 Polk Avenue Cape Canaveral, FL 32920 RE: PROPOSED 2009-10 ANNUAL BUDGET Dear Mayor and Council Members: In accordance with the City Code of Ordinances and Florida Law, I hereby submit for your review the proposed 2009-10 Annual Budget totaling $13,620,456. The City's property tax base decreased 17% due to the continued decline of property values. It is projected that there will be flat and declining revenues for utility taxes, franchise fees, state shared revenues, building permits and impact fees. The City's share of the local option gas tax increased 38%. I am recommending no change to the existing millage rate of 3.0671 mills, even though State Law allows for an increase of 17%, obtaining the same amount of revenue of the prior year without tailing it a tax increase. Given these economic challenges, staff is focused on providing quality core programs and services. City Council will have to set the tentative proposed millage rate on July 28, 2009 for the fire, police, beautification and library property taxes. Service levels can be enhanced, increased or remain the same as we work through the budget process. The following is a summation of the proposed 2009-10 proposed annual budget: General Fund — Proposed Budget of $8,883,817 This is the City's main operating fund and it is comprised of departmental functions related to public safety, physical environment, transportation, recreation and general government services. No funds are budgeted for a cost of living increase wage increase or merit wage increase for City employees. The Legislative Budget decreased 30% to normal levels after the completion of the video history project. Two replacement computers for City Council are budgeted with general fund reserves. 105 Polk Avenue • Post Office Box 326 • Cape Canaveral, FL 32920-0326 Telephone: (32 l) 868-1220 SUN OM: 982-1220 • FAX:(321) 868-1248 www,myflorida.com/cape • e-mail: ccapecanaveral@cfl.rr.com 0 The Administrative Budget increased 1% and is comprised of the City Clerk, City Treasurer and City Manager offices. Currently, the human resource fiinctions are out to bid, and a proposed cost will be submitted at a later date. The level of service remains the same. The Police Service Operating Contract is increased slightly and capital is funded with general fund reserves in the amount of $51,900. The staffing level remains the same with the SRO position funded for Cape View Elementary primarily using funding from the Law Enforcement Trust Fund. The Police Ad Valorem Tax rate of 1.4166 mills is proposed to remain unchanged and generate 17% less in revenue then the prior year. The Sheriff's Department has submitted level of service options for City Council to consider. The base Fire Protection Contract decreased l% to $1,266,798 and capital funded with general fund reserves in the amount of $28,000. The Fire Ad Valorem Tax rate of 0.9860 mills is proposed to remain unchanged and the 0.2855 mills for the Fire Station for a total millage rate of 1.2715 that will generate 17% less in revenue then the prior year. The Cape Canaveral Volunteer Fire Department has applied for a grant to renovate the fire station. If they are successful, City Council would have an option to lower the millage rate. The Fire Chief is requesting the transfer of fire inspection services to the Community Development Department and he is seeking City Council's support. The Community Development Department decreased 8% with no change in staffing. Staff will work on implementing the recommendations from the community visioning process, EAR based comprehensive plan amendments and accreditation. The Street Department increased 13%; A vacant position is proposed to be eliminated and staffing is augmented with community service workers and inmate laborers. $116,000 of capital equipment and projects are funded with general fund reserves. Once I receive an accounting of the available County transportation impact fees additional projects can be added by City Council. The Parks and Recreation Department decreased 1%. The Recreation Complex has been closed on weekends and holidays. Staffing remains the same and continues to provide a variety of organized programs and activities for all age groups. $10,000 in capital facility improvements are funded with general fund reserves. The garbage service contract bid is scheduled to be awarded in July, with a start date of October 1, 2009. Within the General Fund Non -Departmental Budget, a Federal Estuary Grant Project in the amount of $113,425 with a City match of $60,575 is provided. The Ridgewood Avenue streetscape project is partially funded with general fund reserves in the amount of $883,002 and no contingency is established to offset any unanticipated budgetary issues during the year. The Beautification Fund Proposed Budget of $853,895 increased by 8%. The ad valorem tax rate of 0.3337 mills is proposed to remain unchanged and will generate 17% less in revenue than last year. The level of maintenance service remains the same and beautification fund reserves are used to partially fiend the Ridgewood Avenue streetscape project. Sewer Enterprise Fund — Proposed Budget of $3,273,217 s The utility operating income is starting to increase mainly due to the rate increases that took affect in each of the last two years. Another 6% sewer rate increase is scheduled for January At 2010. Sewer impact Fees are down sharply due to the lack of new construction activity. The wastewater facility is currently under an administrative order from FDEP to test and evaluate the removal of heavy metals from the treated wastewater that is discharged into the Banana River. The test results have been very favorable, and the City is waiting on FDEP to come to a conclusion on this matter. The level of service and staffing remains the same. The proposed capital projects are an emergency generator for sewer lift station #3 on Central Blvd and a new trailer mounted emergency sewer lift station pump. Stormwater Enterprise Fund — Proposed Budget of $492,960. The $3 dollar per month stormwater utility fee is proposed to remain the same. Staffing in support of this fund remains the same. Funds are budgeted for TV inspection of the stonnwater lines, inlet replacements, Ridgewood Avenue stormwater improvements, and cleaning of the Central ditch. No grants have been awarded for this period, staff continues to pursue grant opportunities as they become available. City Treasurer Andrea Bowers reformatted the budget document to provide City Council and the public more detailed information of how the City budgets for the programs, services and capital projects. I enjoyed working with the new document and her efforts are greatly appreciated. In closing, I am proud with the way our department heads and support staff assisted me in preparing a proposed budget that maintains our staffing, provides for quality programs, exceptional services and projects without a property tax increase. Sincerely, ett B City Manager BB:kmm s FISCAL YEAR BUDGET 2009110 TENTATIVE BUDGET ADOPTION SCHEDULE 71112009 Draft budget document submitted to City Council. Workshops and Special Hearings 7/9/2009 First Special Council Workshop Budget Review Meeting 5:30 - 8.00 p.m. 711412009 Second Special Council Workshop Budget Review meeting 5:30 - 8:00 p.m. 7/1612009 Third Special Council Workshop Budget Review meeting 5:30 - 8:00 p.m. Forth Special Council Workshop Budget Review meeting 5:30 - 8:00 p.m. (If needed) 7/2812009 Special Council meeting — Tentative, Proposed Millage rates established 5:30 p.m. NOTE: Per "Truth In Millage Compliance, the highest intended millage rate must be proposed at this meeting. Any ad -valorem tax rate(s) can be lowered from the Initial tax rate proposal; however, no tax rate can be Increased after this meeting. 8/4/2009 DR420 DUE TO COUNTY PROPERTY APPRAISER 9/2/2009 Special Council meeting at 5:30 p.m. First Public Hearing on the Budget; Adoption of the Proposed Budget and Tentative Millage Rates. 9117/2009 Publication of legal advertisement in Florida Today regarding Adoption of Proposed Budget and Tentative Millage Rates. 9/21/2009 Special Council meeting at 5:30 p.m. Second Public Hearing on the Budget; Adoption of the Final Budget and Final Millage Rates. 9124/2009 Certified copies of resolution(s) adopting Final Millage Rate(s) forwarded to Brevard County Property Appraiser and Tax Collector. This MUST be done within 3 days of final adoption. DR 487 TRIM Compliance package due to State of Florida Department of Revenue. DR 422 Certification of Taxable Value forwarded to State of Florida Department of Revenue when received from Brevard County. Hearing Information (from the FDOR 2009 TRIM Compliance Workbook) Scheduling and Advertising To adopt a millage rate and budget, taxing authorities must hold two public hearings. The first or "tentative" hearings is advertised on the Notice of Proposed Property Taxes (TRIM Notice) that the property appraiser mails. The TRIM Notice is the only advertisement required for the tentative hearing_ All hearings must be held after 5:00 P.M. Monday - Friday or anytime on Saturday. No hearings may be held on Sunday. Taxing authorities must advertise their final hearing within 15 days of adopting a tentative millage and budget. You must hold the final Clearing within 2 to 5 days after the advertisement appears in the newspaper. The Board of County Commissioners (BSS) cannot schedule its hearings on days scheduled for hearings by the School Board. The school board has first priority of a hearing date and the BCC has second. The hearing dates scheduled by the BCC and the school board cannot be used by any other taxing authority within the county for its public hearings. V At The Hearing In the hearings, the first substantive issues discussed should be: The percentage increase in millage over the rolled -back rate needed to fund the budget, if any. ` The reasons ad valorem tax revenues are being increased. At all hearings, the governing body will hear comments about the proposed tax increase and explain the reasons for the proposed increase over the rolled -back rate. The public can speak and ask questions before the governing body adopts any measures. At both the tentative and final hearings, the governing body must adopt its millage rate before it adopts a budget. The millage rate and budget must be adopted by separate votes at the advertised hearing. For each taxing authority levying millage, you must publicly read at the hearing before the adoption of the millage levy resolution or ordinance, the * Name of the taxing authority ` Rolled -back rate ` Percentage of increase over the rolled -back rate ` Millage rate to be levied The final millage rate cannot exceed the tentatively adopted millage rate. The entire TRIM process must be completed within 101 days. Maximum Millage Limitation Requirements In addition to the TRIM requirements, local governments must also conform to the maximum millage limitation requirements first imposed by the Legislature in 2007. The requirements for 2009 and thereafter are listed below. Maximum millage requirements for operating millages for all local governments except school districts: By Majority Vote Taxing authorities may levy a maximum millage equal to a rolled -back rate calculated using the prior year taxes that would have been levied if the maximum majority vote millage rate had been adopted. HOWEVER, if a higher rate was adopted, the rolled -back rate would be based on the adopted rate. This millage rate is then adjusted for the change in per capita Florida personal income to calculate the current year's maximum majority vote millage. The above adjustments to the rolled -back rate are only for determining the maximum millage. They do not affect the rolled -back rate used for TRIM purposes. By Two -Thirds Vote Taxing authorities may levy a millage not more than 110% of the majority vote maximum millage rate. By a Unanimous Vote or a Referendum Taxing authorities may levy any millage not more than their constitutional or statutory maximum millage. V F - Q 2 V J Q Z O QH N z Q C� O J W Q Z Q V W M Q U LL O F- 6 U ►fn City Of Cape Canaveral 2009-10 Fiscal Year Budget Budget Summary V11 2006-07 2007-08 2008-09 2009-10 % Fund Actual Actual Budget Requested Change General Fund 11,168,270 8,079,437 9,329,792 8,883,817 -5% Sewer Enterprise Fund 3,099,834 4,931,830 3,066,038 3,273,217 7% Stormwater Enterprise Fund 476,718 374,597 603,800 492,960 -18% Library Fund 71,135 65,257 59,263 50,061 -16% Beautification f=und 535,669 493,112 788,614 853,895 8% Fire Trust Fund 16,950 2,294 1,920 1,000 -48% Police Education Fund 4,170 2,350 3,000 4,000 33% Capital Expansion f=und 172,643 76,650 26,220 20,505 -22% Law Enforcement Trust Fund 19,232 4,719 6,930 41,000 492% Totals 15,564,622 14,030,247 13,885,577 13,620,456 -2% V11 Budget Summary 18000000 16000000 14000000 12000000 10000000 8000000 6000000 4000000 2000000 0 2006-07 2007-08 2008-09 2009-10 I� Fund MiGeneral Fund 13iSewer Enterpnse Fund a!Stormwaler Enterprise Fund ®'Library Fund Beautification Fund til Fire Trust Fund El Police Education Fund IM Capital Expansion Fund 13 Law Enforcement Trust Fund V11 City Of Cape Canaveral 2009-10 Budget Capital Projects Schedules Legislative Replacement of Two City Council Laptops 25 Streets Department Rebuild Two Beach Crossovers 63 Construction of Crossover - Shorewood/Mystic Vistas 66 Air Conditioner Replacement - City Hall 69 Parks & Recreation Replace Racquetball Court Lighting 79 Non -Departmental Estuary Grant Project - Long Point Road 90 Ridgewood Avenue Renovation 93 Beautification Fund Flowering Tree Planting - Manatee Park 112 Waste Water Enterprise Fund Polymer System for the Belt Press 134 Stand-by Generator US 3 137 6" Portable Pump for Emergency Pumping 140 Storm Water Enterprise Fund Stormwater Line Replacement - West Central Boulevard 154 Permitting/Cleaning of Central Ditch 157 Infrastructure Improvements to Southern Central Ditch 160 viii FY 2009110 REVENUES BY TYPE REVENUE CATEGORY GOVERNMENTAL ENTERPRISE TOTAL % OF TOTAL PER CAPITA TOTAL TAXES 5,580,582 - $ 5,580,582 49.79% $ 524.74 Property Taxes 3,263,218 - 3,263,218 29.11% 306.84 Sales & Use Taxes 318,704 - 318,704 2.84% 29.97 Franchise Taxes/Fees 768,000 - 768,000 6.85% 72.21 Utility Service Taxes 663,000 - 663,000 5.91% 62.34 Telecommunication Tax 567,660 - 567,660 5.06% 53.38 Other Taxes - - - 0.00% - TOTAL LICENSES & PERMITS 147,700 - 147,700 1.32% 13.89 Professional/Occupational 73,000 - 73,000 0.65% 6.86 Building Permits 72,500 - 72,500 0.65% 6.82 Other Licenses & Permits 2,200 - 2,200 0.02% 0.21 TOTAL INTERGOV'TAL REVENUES 809,265 - 809,265 7.22% 76.09 Federal Grants 113,000 - 113,000 1.01% 10.63 State Grants - - - 0.00% - State Shared 696,265 - 696,265 6.21% 65.47 Local Shared - - - 0.00% - TOTAL CHARGES FOR SERVICES 1,024,640 3,369,842 4,394,482 39.21% 413.21 General Government 225 - 225 0.00% 0.02 Public Safety 56,625 - 56,625 0.51% 5.32 Garbage/Solid Waste 898,785 - 898,785 8.02% 84.51 Sewer - 3,023,882 3,023,882 26.98% 284.33 Other Physical Environment 2,000 345,960 347,960 3.10% 32,72 Recreation/Culture 66,500 - 66,500 0.59% 6.25 Other Charges for Services 505 - 505 0.00% 0.05 TOTAL FINES & FORFEITURES 51,800 - 51,800 0.46% 4.87 TOTAL MISC. REVENUES 168,416 56,665 225,081 2.01% 21.16 Interest Earnings 159,291 41,565 200,856 1.79% 18.89 Special Assess/Impact Fees 3,625 15,000 18,625 0.17% 1.75 Sales & Comp. For Loss of Assets 2,000 - 2,000 0.02% 0.19 Contributions & Donations 1,500 - 1,500 0.01% 0.14 Other Misc. Revenue 2,000 100 2,100 0.02% 0.20 TOTAL REVENUES $ 7,782,403 3,426,507 $ 11,208,910 $ 1,053.96 The above figures do not include interfund transfers and reserves. 1X FY 2009/10 EXPENDITURES BY TYPE EXPENDITURE CATEGORY GOVERNMENTAL ENTERPRISE TOTAL % OF TOTAL PER CAPITA TOTAL GENERAL GOWTAL SERVICES 1,863,484 $ - $ 1,863,484 13.05% $ 175.22 Legislative 60,057 - 60,057 0.42% 5.65 Executive 472,312 - 472,312 3.31% 44.41 Legal 85,300 - 85,300 0.60% 8.02 Other General Govt. Services 1,245,815 - 1,245,815 8.72% 117.14 TOTAL PUBLIC SAFETY 5,143,902 - 5,143,902 36.02% 483.68 Law Enforcement 2,735,609 - 2,735,609 19.16% 257.23 Fire Control 1,763,148 1,763,148 12.35% 165.79 Protective Inspections 645,146 - 645,146 4.52% 60.66 TOTAL PHYSICAL ENVIRONMENT 888,320 3,766,177 4,654,497 32.59% 437.66 Garbage/Solid Waste 888,320 - 888,320 6.22% 83.53 Sewer - 3,273,217 3,273,217 22.92% 307.78 Flood Control - 492,960 492,960 3.45% 46.35 TOTAL TRANSPORTATION 1,557,599 - 1,557,599 10.91% 146.46 Road and Street Facilities 1,557,599 - 1.557,599 10.91% 146.46 TOTAL ECONOMIC ENVIRONMENT 7,130 - 7,130 0.05% 0.67 Industry Develop./Improvement 7,130 - 7,130 0.05% 0.67 TOTAL CULTURE & RECREATION 398,087 - 398,087 2.79% 37.43 Libraries 56,086 - 56,086 0.39% 5.27 Park and Recreation 342,001 - 342,001 2.39% 32.16 TOTAL DEBT SERVICE - 655,782 655,782 4.59% 61.66 TOTAL EXPENDITURES $ 9,858,522 $ 4,421,959 $ 14,280,481 100.00% $ 1,342.78 The above figures do not include interfund transfers & contingency X City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Budget Summary Revenues Ad Valorem Tax - Fire Rescue (1.2715 Mill) Ad Valorem Tax - Police (1.4166 Mill) Cash Forward Local Option Gas Tax Franchise Taxes Utillty Taxes Telecommunications Tax Permits And Licenses State Grant(s) Federal Grant(s) State -Shared Revenues Local -Shared Revenues Charges For Services Recreation Fees Garbage And Recycling Revenue Fines & Forfeitures Interest Income Miscellaneous Revenues Other Financing Sources Expenditures General Governmental Services Public Safety Physical Environment Transportation Recreation Contingency 1,352,997 1,507,326 1,242,162 318,704 768,000 663,000 567,660 147,700 294,563 696,265 28,625 66,500 898,785 49.000 121,300 34,730 126,500 8,883,817 1,863,365 5,093,677 888,320 703,704 334,751 8,883,817 General Fund Revenues Cash Forward Other Financing Sources Misc, Revenues Interest Income Fines & Forfeitures Garbage & Recycling Fees Recreation Fees Charges For Services Local Shared Revenues State Shared Revenues Federal Grant(s) State Grant(s) Permits and Licenses Communications Services Tax Public Service Taxes Franchise Fees Local Option Gas Tax Ad Valorem Tax - Fire/Rescue Ad Valorem Tax - Police - 500,000 1,000,000 1,500,000 2,000,000 Revenues The municipalities ability to raise revenue comes from three different sources. Some are constitutionally granted, such as the ad valorem tax. Others are granted by the Legislature. These include Alcoholic Beverage License Tax, Local 1/2 Cent Tax, the State Revenue Sharing Taxes, Mobile Home License Taxes, the Communications Services Tax, the Local Option Gas Tax and the Business Receipts Tax, Under Florida's constitution, local governments possess strong home rule powers. These powers allow the municipalities to utilize a variety of revenue sources. These include franchise fees, impact fees, special assessments and user fees. The total funds budgeted in the General Fund: $ 8,883,817 Following is a brief description of the revenues received by the City. K, Ad Valorem Taxes Ad valorem taxes are imposed on the assessed value of property, both real and tangible, held in the City. In most cases ad valorem taxes are considered general revenue for general purpose local governments. This is not the case in Cape Canaveral. The ad valorem taxes imposed by the City of Cape Canaveral have been approved by the voters for specific purposes. In this area Cape Canaveral is unique to the State of Florida. As the economic conditions of the country have declined, so have the property values in Cape Canaveral. As the chart below shows, the housing bubble has had a great impact on the revenue levels for property taxes. 1600000 in 1400000 1200000 0 1000000 800000 600000 400000 '200000 0 Taxable Assessed Value M 0 0 0 0 0 0 0 0 �' M 00 0D 0 0C 0 The two ad valorem taxes imposed for use within the General Fund are: Police Ad Valorem is Taxable Assessed Value This tax was established by referendum vote at the General election of November 6, 1990. This tax was put into place to provide the funds required to keep pace with the increasing requirements of providing adequate Police protection to the citizens of Cape Canaveral. The original ad valorem cap was .5000 mills. This cap was raised to 1.000 mill in a November 8, 1994 referendum. It was raised again to 2.000 mills on November 5, 2002. FirelRescue Ad Valorem This tax was also established by referendum vote at the general election of November 6, 1990. This tax was put into place to offset the cost of the contract with Cape Canaveral Volunteer Fire Department and to provide the funding to purchase the fire trucks and other firefighting equipment for the department to carry out the contract. The original cap on the tax was .2500 mill. This cap was raised to .5000 mill in a November 8, 1994 referendum, On November 6, 2001, this cap was again raised to 1,5000, where is remains today. The proposed budget maintains the Police and Fire/Rescue Ad Valorem taxes as their current levels of 1.4166 and 1.2715 respectively. 43 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Account Actual Actual Budget Budget Req. Change 311111 Ad Valorem Tax - Police 2,142,316 1,995,300 1,808,049 1,808,049 1,505,726 -17% 311112 Ad Valorem Tax - Fire 1,398,734 1,388,991 1,622,853 1,622,853 1,351,497 -17% 319122 Fire/Rescue Tax Penalty 2,756 3,702 2,000 2,000 1,500 -25% 319212 Police Tax Penalty 4,144 5,362 1,500 1,500 1,600 7% 43 General Fund Ad Valorem Tax Revenue Local Option Gas Tax The Local Options Gas Tax is a tax on gasoline and diesel fuel purchased within the county. Proceeds from this tax may be used to fund transportation expenditures. This tax is divided up into three distinct parts. i The first part of the tax is 1 cent on every net gallon of motor and diesel fuel sold within the county. Known as the Ninth -Cent Fuel Tax, this tax must be authorized by ordinance or voter approval on a countywide referendum. Brevard County does not collect this tax. The second part of the tax is a 1 to 6 cent tax on every gallon of motor and diesel fuel sold. As with the first 1 cent, this tax must be authorized by ordinance or voter approval on a countywide referendum. To make intra -state commerce more competitive, the Legislature has authorized all county governments to collect this tax on all diesel fuel sold, without the county authorization. Brevard County collects this local option for both gasoline and diesel fuels. The third part of the tax is a 1 to 5 cent tax on motor fuel only. Diesel fuel is not included here. This also must be adopted by ordinance or countywide referendum. Brevard County does not collect this tax. This tax is distributed by the State to the counties and municipalities monthly. The distribution to the municipalities is determined by inter -local agreement or a formula utilizing the municipalities transportation expenditures and local populations Brevard County utilizes the latter and Cape Canaveral's percent of share of the municipalities portion is 3.70416819%. This has increase for fy 2009/10 in part due to the road repaving done in fy 2007/08. 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea. Change 312410 Local Option Gas Tax 256,561 250,773 263,928 230,733 318,704 38% Franchise Fees Franchise fees, as with other special assessments and fees are not categorized as taxes and thus are not subject to the state legislature. The franchise fees collected by the City of Cape Canaveral include Florida Power & Light, City Gas Company and Waste Management. These fees are collected according to franchise agreements that allow a company to operate exclusively within the City. These fees are set at 6% of gross receipts excluding bad debts, taxes and fees for both Florida Power & Light and City Gas. The franchise agreement with Waste Management only addresses the roll -off services. These fees are collected at a rate of 5%. These revenues may be used for any public purpose. Public Service Taxes The City, by authorization of the State Legislature, collects taxes levied upon the purchases services provided within the City. Taxes are allowed to be collected at a maximum rate of 10% on electricity, metered natural gas, liquefied petroleum gas either metered or bottled, and water service. The City collects a 10% tax on liquefied petroleum (bottled gas) and electricity. These revenues may be used for any public purpose. 2008-09 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea. Change 313100 FP&L Franchise Fee 683,177 692,501 736,132 736,132 706,000 -4% 313300 City Gas Franchise Fee 37,053 36,606 32,000 32,000 32,000 0% 313700 Waste Management Franchise Fee 27,430 29,304 30,000 30,000 30,000 0% Public Service Taxes The City, by authorization of the State Legislature, collects taxes levied upon the purchases services provided within the City. Taxes are allowed to be collected at a maximum rate of 10% on electricity, metered natural gas, liquefied petroleum gas either metered or bottled, and water service. The City collects a 10% tax on liquefied petroleum (bottled gas) and electricity. These revenues may be used for any public purpose. Communications Services Tax The taxes on communications such as telephone, cable, direct -to -home satellite and related services was restructured in 2001. Prior to that time these services were included in the Public Service Tax and Franchise Fee category. After 2001 these services were consolidated and one tax is imposed on the retail sales of communications services which originate and terminate in the state. The local tax rate varies from municipality to municipality. The City of Cape Canaveral imposes a rate of 5.22%. This rate requires that the City cannot impose any permit fees for services that utilize local right-of-ways. These taxes are collected by the State and redistributed, less the Department of Revenues administrative cost deduction, on a monthly basis. These revenues may be used for any public purpose. Code Description 315100 Communication Services Tax 2008-09 2006-07 2007-08 2008-09 Adjusted Actual Actual Budget Budqet 542,680 555,559 595,362 595,362 Permits and Licenses 2009-10 % Reg Change 567,660 -5% This category can be divided into two distinct sections. One group collected utilizing home rule authority and the other using the authority granted by the Legislature. 5 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Req. Change 314100 FP&L Utility Fee 665,470 663,907 651,572 651,572 630,000 -3% 314400 Bottled Gas Utility Fee 33,826 27,583 30,000 30,000 33,000 10% Communications Services Tax The taxes on communications such as telephone, cable, direct -to -home satellite and related services was restructured in 2001. Prior to that time these services were included in the Public Service Tax and Franchise Fee category. After 2001 these services were consolidated and one tax is imposed on the retail sales of communications services which originate and terminate in the state. The local tax rate varies from municipality to municipality. The City of Cape Canaveral imposes a rate of 5.22%. This rate requires that the City cannot impose any permit fees for services that utilize local right-of-ways. These taxes are collected by the State and redistributed, less the Department of Revenues administrative cost deduction, on a monthly basis. These revenues may be used for any public purpose. Code Description 315100 Communication Services Tax 2008-09 2006-07 2007-08 2008-09 Adjusted Actual Actual Budget Budqet 542,680 555,559 595,362 595,362 Permits and Licenses 2009-10 % Reg Change 567,660 -5% This category can be divided into two distinct sections. One group collected utilizing home rule authority and the other using the authority granted by the Legislature. 5 The first is collected by Legislative authority. These include both County and Local Business Tax, formerly Occupational License Tax, Thee taxes are regulated by the State and are subject to a 5% cap on any annual increases in rates. These licenses are not considered regulatory and cannot be withheld due to local code violations. Other avenues include code enforcement must be used to maintain local zoning. These revenues can be used for any public purpose. The second category includes Building and Fire permits and are collected with home rule authority, These fees are considered regulatory and are imposed pursuant to the local government's police powers in the exercise of its sovereign functions. The revenues collected from this category are directly connected to the service they provide. The fee cannot exceed the cost of the regulatory activity and are intended to cover the City's expended costs for the activity, State Grants These are grants awarded by State agencies for specific capital improvement. The City has made many improvements to its parks and recreations facilities utilizing FRDAP (Florida Recreation Development Assistance Program) grants. These funds have been used to develop Manatee and Banana River parks as well as Patriot's Park, Canaveral City park has received numerous upgrades utilizing these grant funds. Other State grants utilized by the City include the Saint Johns River Water Management District and Florida Department of Environmental Protection. These grants have been used to improve our Storm water system and utilize the reuse water created by our Waste Water Treatment Plant, They have also provided the funding to build the pedestrian bridges on the East and West sides of Astronaut Blvd. over the Canaveral Ditch. There are no State Grants budgeted in the General Fund for the coming year. Code Description 334700 Recreation Grants 2008-09 2006-07 2007-08 2008-09 Adjusted Actual Actual Budget Budget 25,300 106,000 5,707 5,707 Federal Grants 2009-10 % Rea. Change - -100% Federal grants includes any funding from the Federal Government and it's agencies. The City has utilized funding from the Department of Justice to add Police officers and is currently budgeting grant revenue from the Army Corp of Engineers to clean up the City land at the end of Longpoint Road. FEMA funds from the federal government are also included in this category. 2008-09 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea, Change 321100 Local Business Tax Receipts 65,043 65,137 67,000 67,000 67,000 0% 321110 County Business Tax Receipts 6,486 7,254 6,000 6,000 6,000 0% 322100 Building Permits 117,189 75,368 75,000 75,000 72,500 -3% 329100 Fire Alarm Permits 2,125 1,988 2,000 2,000 2,200 10% State Grants These are grants awarded by State agencies for specific capital improvement. The City has made many improvements to its parks and recreations facilities utilizing FRDAP (Florida Recreation Development Assistance Program) grants. These funds have been used to develop Manatee and Banana River parks as well as Patriot's Park, Canaveral City park has received numerous upgrades utilizing these grant funds. Other State grants utilized by the City include the Saint Johns River Water Management District and Florida Department of Environmental Protection. These grants have been used to improve our Storm water system and utilize the reuse water created by our Waste Water Treatment Plant, They have also provided the funding to build the pedestrian bridges on the East and West sides of Astronaut Blvd. over the Canaveral Ditch. There are no State Grants budgeted in the General Fund for the coming year. Code Description 334700 Recreation Grants 2008-09 2006-07 2007-08 2008-09 Adjusted Actual Actual Budget Budget 25,300 106,000 5,707 5,707 Federal Grants 2009-10 % Rea. Change - -100% Federal grants includes any funding from the Federal Government and it's agencies. The City has utilized funding from the Department of Justice to add Police officers and is currently budgeting grant revenue from the Army Corp of Engineers to clean up the City land at the end of Longpoint Road. FEMA funds from the federal government are also included in this category. 11 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea, Change 331300 Army Corp of Engineers - - 113,000 - 113,000 100% 331250 Federal Stimulus Funds - - - - 181,563 100% 331500 Federal Disaster Relief (FEMA) 1,439 - - - - 0% 11 State Shared Revenues Municipal Revenue Sharing Program The Florida Revenue Sharing Act of 1972 was an attempt by the Legislature to ensure a minimum level of revenue parity across units of local government. 1.3409% of sales and use tax collections and 12.5% of the state alternative fuel user decal fee collections and the net collections from the one -cent municipal fuel tax are used to create this revenue share. These funds are collected by the State into a trust to be distributed according to a formula to all municipalities that meet the requirements for the revenue share. In order to be eligible to receive the revenue share a municipality must have satisfied a number of requirements. A report is submitted each year in June by the City stating that it has submitted its financial statements for the preceding year to the Department of Financial Services and that it is following all State guidelines concerning its financial reporting. Once the City is eligible the funds are distributed using the following equally weighted factors: adjusted municipal population, municipal sales tax collections and the municipalities relative ability to raise revenue. The ability to raise revenues is determined using the per capita taxable real and personal property valuation and the population as they compare to the State averages. The Sales taxes can be used for any public purpose but the fuel taxes must be used for transportation needs. These revenues have been declining recently due to the economic conditions. Mobile Home Licenses These are the taxes derived from annual license plates sold within the municipality for mobile homes and park trailers and all travel trailers and fifth -wheel trailers exceeding 35 feet in length. One half of the proceeds are remitted to the respective district school board and the other half go to the respective municipality. Alcoholic Beverage License Tax 38% of the annual state license tax levied on manufacturers, distributors, vendors, brokers, sales agents, and importers of alcoholic beverages and collected within the City is given to the City. This revenue can be used for any public purpose. Local 1/2 Cent Sales Tax The primary purpose of this revenue share was to provide relief from ad valorem and utility taxes in addition to providing counties and municipalities with revenues for local programs. Funds are allocated to the municipalities based on a formula using the populations of both the municipality and the county in which it resides. 7 2009-10 % Req. Change 160,800 -1% 2008-09 -1% 4,600 2006-07 2007-08 2008-09 Adjusted Code Description Actual Actual Budget Budg_et 335121 State Sales Tax Revenue Share 180,522 191,136 172,076 162,505 335122 Municipal Gas Tax Revenue Share 67,925 71,365 62,456 58,982 335140 Mobile Home Licenses 4,681 4,668 4,400 4,400 335150 Alcoholic Beverage License Tax 8,653 8,098 9,500 9,500 335180 Local 1/2 Cent Sales Tax 533,040 496,223 504,233 463,041 7 2009-10 % Req. Change 160,800 -1% 58,365 -1% 4,600 5% 9,500 0% 463,000 0% State Shared Revenues Local Shared Revenues County EMS Revenue Share These are First Responder funds that Brevard County collects. Under an agreement with the Cape Canaveral Volunteer Fire Department, the County shares these funds with the City. This is due in part because CCVFD provides first responder services when needed to the County. This revenue share will not be received this year. 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget ReQ. Chance 338201 County EMS Revenue Share 37,631 38,129 35,000 35,000 - -100% Charges For Services Charges for services are fees that would offset the expenditures the City makes to perform the tasks involved. These fees are only used to fund the activity and are not used for general public purposes. Fire Inspection Fees Per the City code all commercial buildings and condominiums within the City must be inspected for safetyand fire hazards. This fee offsets the expense of maintaining a trained inspector within the Fire Department to perform the inspections. The cost of the inspections is set by Cape Canaveral Fire Protection and Prevention Code. Community Appearance Fees The Community Appearance Board is tasked with reviewing the architectural specifications of new and renovated buildings within the City in an effort to protect and enhance the City's cultural character and aesthetic beauty. The fee offsets the expenditures required to perform this task. Zoning Fees This is a fee charged to review or revise a zoning issue as it affects new construction. U Lot Clearing & Mowing Fees The City offers a lot mowing service to absent property owners. The work is done by the contracted lawn service used by the City to maintain the medians, right-of-ways and City property. Property maintenance violators are also charged a fee when the City takes a proactive stand on neglected lots. Site Plan Review Income In the process of developing a property, the City requires an engineering review of the construction site plans. This fee is in place to cover the City's expenditures. Recreation Fees Recreation Programs The Recreation Department offers a wide variety of classes for all ages. These range from Ballroom dancing to taekwondo instruction. These classes are provided using contract services. The Recreation Department retains 25% of the class fee to offset general maintenance on the facility. Tennis Court Rentals There are five lighted tennis courts located at the Recreation Complex. These courts are available to the general public 365 days a year. A small fee is charged during the week. The courts are open on holidays and weekends at no charge. Racquetball Court Rentals There are three lighted racquetball courls located at the Recreation Complex. As with the tennis courts, they are available to the general public when not in use for league or tournament play. Weekends and holidays are no charge. Shuffleboard Court Rentals There are twelve lighted shuffleboard courts at the Recreation Department. These are available for open play at a nominal charge Monday through Friday. Tournament Income Twice a year, in Spring and Fall, the Recreation Facility holds an open Racquetball tournament. The Fall tournament is considered the Recreation Department's anniversary tournament. The Spring Tournament is a memorial tournament for Mike Reynolds, a deceased Tournament Director. These tournaments have been held for the past 34 years and have gained in popularity. It holds the record for the longest running outdoor racquetball tournament, held at the same site, in all 50 states. The net income received for the tournament entry fees, after court fees and other tournament expenses, is divided three ways. The City retains 25% and the remaining 75% is divided between the tournament Directors. Recreation Equipment Rentals The Recreation facility maintains an inventory of shuffleboard, tennis and racquetball equipment which is available for use at a minimal fee. 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea. Change 329200 Fire Inspection Fees 22,223 20,111 10,000 10,000 10,000 0% 329300 Community Appearance Fees 1,895 795 1,000 1,000 500 -50% 329301 Zoning Fees 1,500 2,500 1,000 1,000 400 -60% 343901 Lot Clearing & Mowing Fees 1,523 - 500 500 2,000 300% 369200 Site Plan Review Income 36,019 20,689 9,680 9,680 15,725 62% Recreation Fees Recreation Programs The Recreation Department offers a wide variety of classes for all ages. These range from Ballroom dancing to taekwondo instruction. These classes are provided using contract services. The Recreation Department retains 25% of the class fee to offset general maintenance on the facility. Tennis Court Rentals There are five lighted tennis courts located at the Recreation Complex. These courts are available to the general public 365 days a year. A small fee is charged during the week. The courts are open on holidays and weekends at no charge. Racquetball Court Rentals There are three lighted racquetball courls located at the Recreation Complex. As with the tennis courts, they are available to the general public when not in use for league or tournament play. Weekends and holidays are no charge. Shuffleboard Court Rentals There are twelve lighted shuffleboard courts at the Recreation Department. These are available for open play at a nominal charge Monday through Friday. Tournament Income Twice a year, in Spring and Fall, the Recreation Facility holds an open Racquetball tournament. The Fall tournament is considered the Recreation Department's anniversary tournament. The Spring Tournament is a memorial tournament for Mike Reynolds, a deceased Tournament Director. These tournaments have been held for the past 34 years and have gained in popularity. It holds the record for the longest running outdoor racquetball tournament, held at the same site, in all 50 states. The net income received for the tournament entry fees, after court fees and other tournament expenses, is divided three ways. The City retains 25% and the remaining 75% is divided between the tournament Directors. Recreation Equipment Rentals The Recreation facility maintains an inventory of shuffleboard, tennis and racquetball equipment which is available for use at a minimal fee. Tennis/Racquetball Leagues For those that wish to play on a sports league, the Recreation Department offers numerous leagues, organized by the player's ability. A small fee is charged per league. Athletic League Income This revenue is derived from the softball and football leagues organized at City Park fields. These fees are established to offset the expenditures for supplies and umpire services required. Summer Camp Registration A new activity, the Recreation Department is offering 10 weeks of summer camp for the general public. The camp day goes from 9 am to 3pm, five days a week. The cost per child is $25.00 per week. This day camp is located at the Youth Center. Recreation Special Events These activities include Movies in the Park, Community Celebration and Vendor Expo, Fall Festival, Health Fair. Kids Community Awareness Day, Easter Egg Hunt, Christmas Tree Lighting, Reindeer Run, Halloween Monster Mash, Traveling Skate Park and Rockin' Skate Jam. While most activities are free to the public, some charge nominal fees. Recreation Facility Rentals The facilities include the pavilion at Manatee Park and rental of the Multi-purpose room at the Recreation Complex. Garbage and Recycling Fees Garbage Revenue These are fees collected monthly for contracted garbage collection. Billing is done by the City of Cocoa. These fees are passed through and paid to the contractor. Recycling Fee Revenue These are fees collected monthly for contracted recycled garbage collection. As with garbage collection, billing is done by the City of Cocoa and the fees are passed through and paid to the contractor. 10 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Buffet Rea. Change 347211 Recreation Programs 10,722 8,681 7,775 7,775 14,460 86% 347260 Tennis Court Rentals 5,663 5,161 5,250 5,250 6,285 20% 347291 Racquetball Court Rentals 5,958 5,056 11,400 11,400 4,445 -61% 347292 Shuffleboard Court Rentals 1,296 1,384 2,175 2,175 6,135 182% 347293 Tournament Income 9,148 9,010 9,500 9,500 9,300 -2% 347295 Recreation Equipment Rentals 213 219 125 125 80 -36% 347296 Tennis/Racquetball Leagues 5,098 6,411 7,400 7,400 5,670 -23% 347297 Athletic League Income 7,720 7,254 11,550 11,550 11,500 0% 347298 Summer Camp Registration - - 4,125 4,125 4,125 0% 347490 Recreation Special Events 121 - 100 100 100 0% 347590 Recreation Facility Rentals 3,100 2,501 3,950 3,950 4,400 11% Garbage and Recycling Fees Garbage Revenue These are fees collected monthly for contracted garbage collection. Billing is done by the City of Cocoa. These fees are passed through and paid to the contractor. Recycling Fee Revenue These are fees collected monthly for contracted recycled garbage collection. As with garbage collection, billing is done by the City of Cocoa and the fees are passed through and paid to the contractor. 10 Recycled Product Revenue Once the recycled materials are picked up by the contractor, they are taken to a recycle center and deposited. These items are sorted and sold to manufacturers that utilize them in the production of new products. The net income from the sale of items to the producer are returned to the City. We have not had revenue recently from this source and no revenue is budgeted this year. Fines and Forfeitures Fines and Forfeitures This represents revenue received for citations issued by the Sheriffs Department within the City limits. These range from speeding and roadway tickets to citations for open containers. These funds are collected by the Brevard County Clerk of Courts office and distributed to the City generally twice a month. Fines - Parking Tickets These are fines collected from parking tickets issued by the Sheriffs Department within the City limits. These funds are collected by the Brevard County Clerk of Courts office and distributed at the same time as Fines and Forfeitures above. Violations of Local Ordinances These are funds collected from Code Enforcement action. 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rep. Change 343400 Garbage Revenue 709,524 713,736 727,152 727,152 724,505 0% 343450 Recycling Fee Revenue 170,689 170,592 189,146 189,146 174,280 -8% 343451 Recycled Product Revenue 35,698 6,760 33,000 33,000 - -100% Fines and Forfeitures Fines and Forfeitures This represents revenue received for citations issued by the Sheriffs Department within the City limits. These range from speeding and roadway tickets to citations for open containers. These funds are collected by the Brevard County Clerk of Courts office and distributed to the City generally twice a month. Fines - Parking Tickets These are fines collected from parking tickets issued by the Sheriffs Department within the City limits. These funds are collected by the Brevard County Clerk of Courts office and distributed at the same time as Fines and Forfeitures above. Violations of Local Ordinances These are funds collected from Code Enforcement action. Interest Income from Investments Interest Income from Investments Gross interest income from General Fund investments. Most is kept with the Special Purpose Investment Account (SPIA), a pooled investment fund run by the State Treasury. A small balance is contained in the State Board of Administration (SBA). This pool is also run by the State. All funds in the SBA are contained in Fund B and unavailable for withdrawal. Interest Income on Tax Coll.- Police This is interest paid by the property owners on Police ad valorem taxes paid in arrears. These funds are paid to the County Tax Collector and passed through to the City. Interest Income on Tax Coll.- Fire This is interest paid by the property owners on Fire/Rescue ad valorem taxes paid in arrears. These funds are paid to the County Tax Collector and passed through to the City. 11 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budges Rep. Change 351100 Fines and Forfeitures 23,042 17,926 14,717 14,717 29,000 97% 351101 Fines -Parking Tickets - 10,678 8,283 8,283 10,000 21% 354100 Violations of Local Ordinances 149,153 6,197 1,000 21,000 10,000 -52% Interest Income from Investments Interest Income from Investments Gross interest income from General Fund investments. Most is kept with the Special Purpose Investment Account (SPIA), a pooled investment fund run by the State Treasury. A small balance is contained in the State Board of Administration (SBA). This pool is also run by the State. All funds in the SBA are contained in Fund B and unavailable for withdrawal. Interest Income on Tax Coll.- Police This is interest paid by the property owners on Police ad valorem taxes paid in arrears. These funds are paid to the County Tax Collector and passed through to the City. Interest Income on Tax Coll.- Fire This is interest paid by the property owners on Fire/Rescue ad valorem taxes paid in arrears. These funds are paid to the County Tax Collector and passed through to the City. 11 Miscellaneous Revenues Sale of Maps and Publications These include fees collected from the sale of City maps and publications. Two books have been written by our citizens and are offered for sale at the Clerk's Office. These are, "The History of The City of Cape Canaveral and The Cape Canaveral Area" by Ann Hatfield Thurm and "Lessons Learned in Planning & Zoning" by Lamar Russell. Copies of Ordinances and Photo Copies Reproduction of Council minutes, ordinances and photo copies of City documents are available. The charge for this is .15 per page to cover the cost of supplies. Investigative Fees These are costs incurred by the City through the activities of the Sheriff's Office and recovered from defendants through the court system. Vending Machine Income Vending machine income is no longer received by the City. All vending machines are placed and services by outside contract with minimal charge for the product. Retail Sales - Recreation Center Net receipts from the sale of sporting goods at the Recreation Complex. Sale of Promotional Items Sale of license tags, t -shirts and other items that promote the City. Concurrency Fees These are fees collected for the concurrency evaluation process preformed by the Community Development Department as part of the building process. Sale of Fixed Assets Income generated through the sale of fixed assets held by the City. Miscellaneous Income All non -itemized revenue funds. Refund of Prior -Year Expenditure Refund of expenditures made in a prior year. 12 2008-09 2006-07 2007-08 2008-09 Adjusted 2009-10 % Code Description Actual Actual Budget Budget Rea. Change 361100 Interest Income from Investments 330,562 162,346 199,000 122,000 120,000 -2% 361310 Interest Income on Tax Coll.- Police 4,267 3,241 3,000 3,000 700 -77% 361311 Interest Income on Tax Coll.- Fire 2,786 2,255 1,875 1,875 600 -68% Miscellaneous Revenues Sale of Maps and Publications These include fees collected from the sale of City maps and publications. Two books have been written by our citizens and are offered for sale at the Clerk's Office. These are, "The History of The City of Cape Canaveral and The Cape Canaveral Area" by Ann Hatfield Thurm and "Lessons Learned in Planning & Zoning" by Lamar Russell. Copies of Ordinances and Photo Copies Reproduction of Council minutes, ordinances and photo copies of City documents are available. The charge for this is .15 per page to cover the cost of supplies. Investigative Fees These are costs incurred by the City through the activities of the Sheriff's Office and recovered from defendants through the court system. Vending Machine Income Vending machine income is no longer received by the City. All vending machines are placed and services by outside contract with minimal charge for the product. Retail Sales - Recreation Center Net receipts from the sale of sporting goods at the Recreation Complex. Sale of Promotional Items Sale of license tags, t -shirts and other items that promote the City. Concurrency Fees These are fees collected for the concurrency evaluation process preformed by the Community Development Department as part of the building process. Sale of Fixed Assets Income generated through the sale of fixed assets held by the City. Miscellaneous Income All non -itemized revenue funds. Refund of Prior -Year Expenditure Refund of expenditures made in a prior year. 12 2008-09 2008-09 2006-07 2007-08 Code Description Actual Actual 341300 Sale of Maps and Publications 180 71 341400 Copies of Ord. and Photo Copies 1,940 449 342101 Investigative Fees 34,626 40,798 360200 Vending Machine Income 1,383 12 360300 Retail Sales - Recreation Center 288 379 360400 Sale of Promotional Items - 23 360410 Concurrency Fees 1,060 400 364490 Sale of Fixed Assets 945 103 369100 Miscellaneous Income 39,376 5,998 369300 Refund of Prior -Year Expenditure 1,636 6,867 2008-09 2008-09 2008-09 Adjusted 2009-10 % Budget Budget Rea. Change 100 100 25 -75% 200 200 200 0% 30,000 30,000 30,000 0% - - - 0% 300 300 230 -23% 150 150 25 -83% 1,000 1,000 250 -75% 2,000 2,000 2,000 0% 3,000 3,000 1,000 -67% 1,000 1,000 1,000 0% Revenue From Other Sources Private Contributions These are funds contributed by citizens, clubs and organizations. These are generally contributed for a specific purpose or activity. Transfer from WWTP $125,000 is transferred from the Waste Water Treatment Fund to the General Fund to help defray the costs of administration services provided by the City Clerk's, the City Treasurer's and the City Manager's offices. 2006-07 Code Description Actual 366220 Private Contributions 1,018,130 380100 Transfer from WWTP 125,000 Cash Forward These are reserve funds from Fund Balance, brought into the budget to purchase capital that might not be funded through the current year's revenue receipts. These funds are not used for operating purposes as they are not reoccurring revenues. Fund Balance Unreserved, Undesignated Fund Balance $ This figure is taken from the Certified Annual Financial Report (CAFR) for the fiscal year 2007/2008. It represents the cumulative total of revenues received in excess of expenditures made. These are funds that are available for use. The GAAFR defines Fund Balance as follows: Governmental funds report the difference between their asset and liabilities as fund balance, which is divided into reserved* and unreserved portions. The function of reserved fund balance is simply to isolate the portion of fund balance that is not available for the following period's budget, so that unreserved fund balance can serve as a measure of current available financial resources. 13 5,489,198 2008-09 2007-08 2008-09 Adjusted 2009-10 % Actual Budget Budaet Rea. Change 885 - 3,598 1,500 -58% 125,000 125,000 125,000 125,000 0% Cash Forward These are reserve funds from Fund Balance, brought into the budget to purchase capital that might not be funded through the current year's revenue receipts. These funds are not used for operating purposes as they are not reoccurring revenues. Fund Balance Unreserved, Undesignated Fund Balance $ This figure is taken from the Certified Annual Financial Report (CAFR) for the fiscal year 2007/2008. It represents the cumulative total of revenues received in excess of expenditures made. These are funds that are available for use. The GAAFR defines Fund Balance as follows: Governmental funds report the difference between their asset and liabilities as fund balance, which is divided into reserved* and unreserved portions. The function of reserved fund balance is simply to isolate the portion of fund balance that is not available for the following period's budget, so that unreserved fund balance can serve as a measure of current available financial resources. 13 5,489,198 Designations to Unreserved Fund Balance Unreserved fund balance may be subdivided into designated and undesignated portions. Designations represent management's (Council's) intended use of resources and should reflect actual plans approved by the government's senior management. Expressed another way, designations reflect a government's self-imposed limitations on the use of otherwise available current financial resources. General Designated Fund Balance $ (1,776,763) It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. Fund balance levels are a crucial consideration, too, in long-term financial planning. Credit rating agencies carefully monitor levels of fund balance and unreserved fund balance in a government's general fund to evaluate a government's continued creditworthiness. Established at 20% of the General Fund Operating Budget. These funds are designated to provide for unbudgeted events. Designated Appropriated Fund Balance Budgeted in current fiscal year $ (161,405) These funds have been budgeted in the current year's budget and are considered spent. Specified Designated Fund Balance These funds have been designated by Council as set aside funding intended to facilitate future needs. These balances represent prior years. The budgeted reserves indicated in the current fiscal year are not included as they do not represent a claim on the reserves as they are currently stated. Recycled Product Funds 45,007 New Facility Reserve 347,649 Ridgewood Paving (Brevard County) 169,271 Manatee Park Reserve (Towne Realty donation) 30,000 Traffic Control Reserve (Towne Realty donation) 40,000 Police Building & Equipment Reserve 342,532 Fire Capital Reserve 834,265 Total Specified Designated Fund Balance Reserves $ (1,808,724) Total Remaining Undesignated Fund Balance $ 1,742,305 Note: Of this Undesignated Fund Balance $134,845 is In Fund B of the SBA and not available. 14 The FY 2009/10 Budget contains the following items that are projected to be funded out of Fund Balance: Dept.001 Computer Replacements for 2 Council Members Dept.004 Police Equipment Operating Expense Dept.005 Fire/Rescue Equipment Dept.007 Rebuild beach crossovers (2) using TREX AC replacement (City Hall). Shorewood Drive sidewalk & crossover using TREX Dept.011 New Sports Lights (4) for the Racquetball Courts Dept.017 Ridgewood Avenue Renovation Funding for Long Point Road Clean-up Code Description 300100 Cash Forward 2006-07 Actual 1,561,604 15 2007-08 Actual $ 2,600 51,900 89,660 28,000 30,000 10,000 76,000 10,000 883,002 61,000 1,242,162 2008-09 Adjusted Budget 161,405 2009-10 % Reg. Change 1,242,162 670% Physical Environm. 90% 2009-10 General Fund Expenditures Recreation Contingency e0/ 57% 16 cental 17 Wl Overvlew of the Legislative Function Established in 1970, the City Council consists of five members, including the Mayor. All seats on City Council are filled by nonpartisan election as outlined in the City Charter. The Mayor and City Council are responsible for reviewing and enacting Legislation and Policies that govern our community, the appointment of members to various City Boards and the contracting of municipal services. The primary functions of the City Council are: > Review and approve Ordinances and codify them into the City's Code of Ordinances. > Recruit and select residents to serve on volunteer City boards and process the applications. > Conduct non-partisan elections with -in the City for prospective candidates for City Council. > The City Council represents the City as Public Officials at community functions or monetarily promote activities related to the City's legislative, business, educational cultural and recreational interests. Organizations that the Council maintains memberships/interests in are: Florida League of Cities Space Coast League of Cities Brevard Cultural Alliance Space Coast Transportation Florida Shore & Beach Preservation Florida League of Mayors Navy League of US Civilian Military Council 100,000 o "" ' °r A °A�o� � do Expenditure History Operating 19 20 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legislative 001 -001 -511 - Expenditures 21 2009-10 % Requested Change 13,807 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Summary Personal Services 14,028 13,808 13,826 Operating Expenses 45,329 44,986 69,195 Capital - - 2,915 Total Legislative 59,357 58,794 85,936 21 2009-10 % Requested Change 13,807 0% 43,650 -37% 2,600 -11% 60,057 -30% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legislative 001 -001 -511 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 22 Personal Services 110000 Executive Salaries 13,000 12,800 12,800 12,800 0% 210000 FICA Taxes 995 979 979 979 0% 240000 Worker's Compensation 34 28 47 28 -41% Total Personal Services 14,028 13,808 13,826 13,807 0% 22 Operating Expenses 330000 Professional Services 6,852 4,271 7,000 5,500 -21% 400000 Travel & Per Diem 5,333 4,903 4,000 4,000 0% 450000 General Insurance 4,414 2,308 540 750 39% 462000 Equipment Maintenance 845 303 2,500 2,500 0% 480000 Promotional Activities 1,732 10,397 21,155 2,000 -91% 480100 Web Site Maintenance - 1,311 2,000 600 -70% 491000 Publishing (Legal Ads) 5,999 1,375 7,000 3,000 -57% 492000 Elections 1,755 7,575 10,000 12,000 20% 493000 Awards & Recognition 5,576 4,528 4,000 4,000 0% 510000 Office Supplies 833 741 1,000 1,000 0% 520000 Operating Supplies 7,003 4,474 5,000 3,300 -34% 540000 Memberships & Training 4,988 2,802 5,000 5,000 0% Total Operating Expenses 45,329 44,986 69,195 43,650 -37% Capital 640000 Capital Purchases - - 2,915 2,600 -11% Total Capital - - 2,915 2,600 -11% Total Legislative 59,357 58,794 85,936 60,057 -30% 22 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legislative Description I Detailed Justification Personal Services Executive Salaries Department % Department Annual Wage Mayor 100% 3,200 (4) Council Members 100% 9,600 Total Salaries $ 12,800 FICA Taxes Payroll taxes (7.65%) paid by the City. Worker's Compensation Insurance is with The League Of Cities. Legislative Workers Compensation Officers are charged at .48% of annual salaries. This figure reflects an Experience Discount of 21 % Operating Expenses Professional Services Printing of Code Of Ordinances and supplements. Mileage and meals for Mayor and Council Members while attending conferences, Travel & Per Diem conventions, seminars and monthly Space Coast League of Cities dinner meetings. General Insurance Comprehensive business, property and liability insurance. Equipment Maintenance Repair, maintenance of laptops and audio equipment. Promotional Activities Cocoa Beach High School yearbook sponsorship, Project Graduation, League of Cities ad and other expenditures which promote the City. Web Site Maintenance Monthly maintenance of the web site. Publishing Publishing of legal ads. Elections Costs associated with City Elections. Volunteer awards, key to the City, volunteer board member recognition, annual Awards & Recognitions volunteer appreciation dinner, plaques, certificates of appreciation, memorial and celebratory floral arrangements. Office Supplies Supplies needed to support the Governing Body. Operating Supplies General supplies. Memberships & Training Memberships for the Mayor: Florida Shore & Beach Preservation $ 500.00 Florida League of Mayors $ 250.00 Navy League of US $ 50.00 Civilian Military Council $ 375.00 Brevard Cultural Alliance $ 250.00 Registration fees for conferences and seminars. $ - 23 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legislative Description Detailed Justification Capital Capital Purchases Purchase of two new laptops for Council Members $ 2,600 24 Capital Project: Replace Two City Council Laptops - Buzz Petsos & Bob Hoog Project q Description/Justification of Project: Technology upgrade for two City Council laptops Council Goal Addressed: Continuing upgrades to technology Proposed Start Date: 1 -Oct -09 Projected Completion Date: 17 -Nov -09 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities Involved and the timing of each on the following Timeline page. Funding Source: Reserves and Current Revenues Budget Account Number: 001-001-511-620000 Other Funds/Dept. Involved: Resources Required: Description Amount Government Contract - HP Laptops 1,850.00 IT assistance for set-up 750.00 Total 2,600.00 Staff Required: Purchasing 25 Post Completetion - Maintenance Capital Project: Replace Two City Council Laptops - Buzz Petsos & Bob Hoog Project # Funding Source: General Fund current revenues Budget Account Number: Other Funds/Dept. Involved: 001-001-511-462000 Maintenance Required: Software Service Paks Maintain wireless connectivity Timing: Staffing Required Description Total Amount $125/hr $1251hr Daily Weekly Monthly Quarterly Annually OtherEX If Other, Explain: As needed IT assistance 26 O, L U O'' N ~ W� C O r`+ d O V' c0 O Q O ,C • O M 6+ E O. y O' = O O� O O, O y C O O m E \ \ O •np f1 p'' d O o� E r C] 0,O 0. E p p M Q U �r O t.) u i1 IP tc o N LU b 0 c 0 tA uai�e�igaa C Reis U v U v CL. a� x H ho ro C6 e) 3 CL ' c Q. E v Overview of the Administrative Function The Administrative function is comprised of three separate offices, City Manager, City Clerk and City Treasurer. The City Manager is appointed by the City Council. He is the administrative head of the City and is responsible for the effective administration of all departments of the City. > The City Manager is the Chief Administrator of the City of Cape Canaveral and is responsible for the effective administration of all City departments and contracted municipal services. The City Manager works under the direction of the City Council and assists Council in legislative and policy matters, > The City Clerk works under the direction of the City Manager and attends all City Council meetings and prepares the minutes and agendas. The Clerk is also the official custodian of all City Records; is responsible for coordinating City elections and codification of City Ordinances. Human Resources is also handled within this office. > The City Treasurer works under the direction of the City Manager and is the custodian of all funds of the City. The Treasurer is responsible for maintaining fiscal integrity and insuring that all transactions are in accordance with Generally Accepted Accounting Principals. The City Treasurer also acts as administrator For utility collections. Staffing Summary Actual Actual Proposed 2007/08 2008/09 2009/10 City Manager 1 1 1 City Clerk 1 1 1 City Treasurer 1 1 1 Administrative Assistant 2 2 2 Accounting Clerks 2 2 2 Total Equivalent Full Time Staff 7 7 7 Major Accomplishments The Clerk's office launched a new web site for the City. This site gives each department the freedom to maintain all information in the most current and accurate form. A new marketing video was produced to assist in the branding of the City. This video is available for viewing on the City's web site. Published the first Annual State of the City Report. This report provides a detailed overview of the City's activities for the year. Received the Award Of Financial Reporting Achievement for the fiscal year 2008. 28 Continued the conversion of the new software and adopted departmental processes to new formats. Researched and located a "safe" liquid and profitable investment instrument for the City's reserves after the run and subsequent deterioration of the State Board of Administration investment account. Future Outlook > Utilize the new City web site to develop an online newsletter. This will be used to disseminate information about the City and Council activities > Preparation of a budget that will utilize the declining revenues in such a way that the services provided to the Citizens will not suffer. > Implement a volunteer program as a cost containment/reduction measure. > Implement GovQA, an online customer service and tracking system. This system will allow citizens and Council members to track the issues confronting staff and the actions, by staff, taken to assist the public. > Continue to provide accurate and award winning financial statements of the City's activities. Expenditure History Operating Qj 30 City Of Cape Canaveral Personal Services 2009-10 Fiscal Year Budget 110000 Salaries & Wages 266,560 276,918 287,759 General Fund - Administrative 1% 140000 Overtime 2,115 1,233 001 -002 -513 - 876 54% 210000 FICA Taxes 20,274 20,760 22,057 22,334 Expenditures 220000 Retirement Contribution 18,469 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Summary Life & Health Insurance 24,914 28,006 33,198 38,618 Personal Services 340,849 346,548 373,393 382,637 2% Operating Expenses 97,867 85,629 90,725 89,676 -1% Capital 56,897 6,907 5,000 - -100% Total Administrative 495,613 439,083 469,118 472,312 1% 31 Personal Services 110000 Salaries & Wages 266,560 276,918 287,759 291,069 1% 140000 Overtime 2,115 1,233 567 876 54% 210000 FICA Taxes 20,274 20,760 22,057 22,334 1% 220000 Retirement Contribution 18,469 11,576 20,143 20,375 1 % 220100 Retirement Match 7,750 7,478 8,633 8,732 1% 230000 Life & Health Insurance 24,914 28,006 33,198 38,618 16% 240000 Worker's Compensation 767 577 1,036 633 -39% Total Personal Services 340,849 346,548 373,393 382,637 2% 31 Operating Expenses 314000 Physicals 145 145 150 - -100% 320000 Audit Services 20,934 17,250 21,299 24,495 15% 340000 Contract Services 18,027 6,412 6,500 5,140 -21% 350000 Vehicle Investigation Fees 103 145 - - 0% 400000 Travel & Per Diem 3,326 232 1,000 500 -50% 410000 Communications Service 4,477 5,522 3,840 3,840 0% 420000 Postage 3,021 2,047 4,000 4,000 0% 430000 Utilities 9,983 8,592 9,380 7,140 -24% 440000 Equipment Rentals & Lease 670 522 430 636 48% 450000 General Insurance 10,574 13,413 11,065 13,355 21% 462000 Equipment Maintenance 7,865 8,305 15,961 14,030 -12% 470000 Printing 1,169 2,112 1,150 750 -35% 510000 Office Supplies 3,905 1,864 2,450 2,450 0% 520000 Operating Supplies 8,258 12,788 10,000 10,040 0% 524000 Motor Fuel & Lubricants 516 413 500 300 -40% 540000 Memberships & Training 4,895 5,868 3,000 3,000 0% Total Operating Expenses 97,867 85,629 90,725 89,676 -1% 31 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Administrative 001 -002 -513 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Capital 640000 Capital Items 56,897 6,907 5,000 Total Capital 56,897 6,907 5,000 Total Administration 495,613 439,083 469,118 32 2009-10 % Requested Change -100% -100% 472,312 1% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Administration Description I Detailed Justification :1 Personal Services Salaries & Wages Department % City Manager 70% 76,906 Administrative Asst. (1) 70% 33,342 City Treasurer 70% 64,093 Accounting Clerks (2) 50% 39,924 City Clerk 70% 53,188 Administrative Asst. (1) 70% 23,616 Total Salaries/Wages $ 291,069 Overtime Wages paid at time and a half for excess hours worked. FICA Taxes Payroll taxes (7.65%) paid by the City. A benefit of 7% of regular annual wage is invested in the FLOC Pension Plan Retirement Contribution each year for all full time employees who have worked for the city for a minimum of one year. An employee is fully vested when he/she has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary Retirement Match contribution of the full time employee. these funds will be invested in the FLOC Pension Plan. the City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for all full time employees. Worker's Compensation Insurance is held through the Florida League Of Cities. Worker's Compensation The rate for administrative staff is .48%. This figure reflects an experience discount of 21 %. Operating Expenses Physicals Pre-employment physicals. Audit Expense 50% of the annual outside audit. The Sewer Fund pays 50%. Contract Services City records storage at James Global Logistics. Vehicle Investigation Fees Fees for the investigation of vehicles for hire. Lodging and meal expenses for administrative staff to attend conferences, conventions and training seminars, City Manager's monthly meetings, monthly Travel &Per Diem Brevard City Clerk's luncheon meeting, monthly Brevard County Finance Officer's luncheon meeting monthly Personnel Director's luncheon meetings. 33 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund -Administration Description I Detailed Justification Communications Service Fax, internet and telephone services. Postage Utilities Equipment Rentals & Lease General Insurance Equipment Maintenance Printing Office Supplies Operating Supplies Motor Fuel & Lubricants Memberships & Training Capital Capital Purchases Postal services. Electric, water and sewer services. Postage meter rental. Comprehensive business, property and liability insurance. Repair and maintenance of vehicles and equipment. Printing services for letterhead, forms, checks and publishing ads. General office supplies. Computer and microfilm supplies, janitorial and other general supplies. Administrative city vehicle. Membership fees for professional organizations, continuing education seminars and conferences. Technology upgrades/Replacements 34 0 rn 0 0 N r. 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This is offset by a voter approved Ad Valorem Tax of 1,4166 Mills, which will generate an estimated $1,505,726 in General Fund Revenue. $41,000 of the SRO funding is being funded out of the Law Enforcement Trust Fund. 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Summary 16,923 210000 FICA Taxes Personal Services 16,991 15,680 19,043 Operating Expenses 2,388,546 2,512,927 2,653,418 Capital 98,661 157,695 113,880 Total Police Service 2,504,198 2,686,302 2,786,341 2009-10 % Requested Change 19,059 0% 2,617,150 -1% 51,900 -54% 2,688,109 -4% The basic service contract price, including personnel costs, is $2,591,825. This is offset by a voter approved Ad Valorem Tax of 1,4166 Mills, which will generate an estimated $1,505,726 in General Fund Revenue. $41,000 of the SRO funding is being funded out of the Law Enforcement Trust Fund. LL 17,382 Personal Services 1,330 3% 347 120000 Salaries & Wages 14,909 14,570 16,923 210000 FICA Taxes 1,140 1,115 1,295 240000 Workers Compensation 941 (4) 825 Total Personal Services 16,991 15,680 19,043 LL 17,382 Operating Expenses 1,330 3% 347 314000 Physicals 110 145 220 340000 Police Service Contract 2,332,204 2,461,540 2,589,143 341000 Community Policing 5,984 5,815 9,000 341100 School Resource Officer 251 - - 345000 Collection Surcharge 3,470 4,880 4,000 345500 State Attorney Disposition 600 1,860 1,800 410000 Communications Service 748 839 960 430000 Utilities 14,527 13,847 14,930 450000 General Insurance 26,415 20,572 29,665 462000 Equip Maintenance 275 - - 520000 Operating Supplies 3,853 3,315 3,000 523000 Uniforms 108 114 500 540000 Memberships & Training - - 200 Total Total Operating Expenses 2,388,546 2,512,927 2,653,418 LL 17,382 3% 1,330 3% 347 -58% 19,059 0% 75 -66% 2,550,825 -1% 9,000 0% 6,780 100% 4,000 0% 1,000 -44% 960 0% 13,110 -12% 29,950 1% - 0% 1,000 -67% 250 -50% 200 0% 2,617,150 -1% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Police Service 001 -004 -521 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Capital 640000 Capital Equipment 66,588 157,695 113,880 642000 Build & Equip Reserve 32,073 - - Total Capital 98,661 157,695 113,880 Total Police Service 2,504,198 2,686,302 2,786,341 41 2009-10 % Requested Change 51,900 -54% 0% 51,900 -54% 2,688,109 -4% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Police Description I Detailed Justification Personal Services Salaries & Wages I Department % Crossing Guards (3) 100% 17,382 Total Salaries & Wages $ 17,382 Includes Summer Hours FICA Taxes Employee payroll taxes (7.65%) paid by the City for crossing guards. Police Officers are covered under the Police Service Contract. Crossing Workers Compensation Guards are covered under the worker's compensation insurance held through the League of Cities. The rate is 2.66% of annual salary. This figure reflects an experience discount of 21 %. Operating Expenses Physicals Pre-employment physicals. Police Service Contract Contract with the Brevard County Sheriff's Department to provide 24 hour police protection. This includes $72,000 in salary increases. Total of 30.5 personnel. Staffing: Commander 0.5 Lieutenant 1.0 Sergeant 4.0 Deputy 20.5 Staff Assistant 1 1.0 Staff Assistant 11 0.5 Office Assistant 3.0 Community Policing Costs associated with the Community Policing Program, Included is the Teen Summer Program, The City, in partnership with the City of Cocoa Beach and Brevard County School Board, funds a School Resource Officer for Cocoa Beach Junior/Senior School Resource Officer High School. The total cost for the officer for the 190 school days is $60,319. The School Board covers 51.305% of the cost, less overtime ($29,500) The balance is split between Cocoa Beach and Cape Canaveral according to the student enrollment. Cape Canaveral has 22% or 307 students attending. Collection Surcharge Fees charged by The Clerk of Courts to file city parking ordinance violations with the court. Charged at $10 per ticket. 42 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Police Description I Detailed Justification State Attorney Dispositions Fees charged by The States Attorney to prosecute city ordinance violations. Charged at $100 per hour, Communications Service Base telephone service line provided for the Sheriffs Department. Utilities Electric, water and sewer service. General Insurance Comprehensive business insurance. Equipment Maintenance Materials for repair and maintenance of city -owned Sheriffs vehicles, law enforcement equipment, and communications. Operating Supplies General office supplies. Uniforms Uniforms for crossing guards Memberships &Training Membership in law enforcement associations, registration fees for conferences and seminars. Capital Capital Equipment Equipment For Operations (1) Replacement Impalas $ 18,800 (1) Replacement Explorer $ 23,500 (2) Replacement Light bars 2,400 (2) Replacement Radios (For Vehicles) 7,200 Equipment Total $ 51,900 Building & Equipment Reserves Funds reserved for the Police Facility. 43 MEMORANDUM To: Bennett Boucher, City Manag From: David J. Sargeant, Fire Chief Date: 05-26-2009 Subject: FY200912010 Operating Budget/Capital 1) $1,266,798 Contract 2) 39,600 General Insurance (estimate 10% increase) 3) 44,000 Worker's Comp 4) 20,000 Equipment test and maintenance 5) 6,000 Radio Contract 6) 7,500 LOSAP 7) 28,000 Capital $1,411,898 TOTAL The contract reflects a $7,430 decrease over last year. The decrease is primarily due to our decreased Health Insurance premiums. The contract does not include any Step or COLA raises as directed by you. Additionally, the fire department is receiving $12,660 less from the SAFER grant for the three additional personnel added last year. This does not address any further funding for the station. We are still waiting for the Grant parameters to be announced. We are not even sure if it is a matching grant or if we even qualify for the grant. The contract price does not address the reduction of $17,500 if the City takes over fire inspections. The level of service remains the same with a minimum of 8 personnel on duty 24/7. The general insurance is an estimate until we receive our quotes 60 days prior to Oct 1. 1 do not expect comp to increase since our rating is excellent. The equipment tests and maintenance has increased by $4000 to cover % of the 800 mhz backbone charge that the City is now paying to Station #1 Station #2 190 Jackson Avenue • Cape Canaveral, Florida 32920 8970 Columbia Road • Cape Canaveral, Florida 32920 (321) 783-4777 • Fax: (321) 783-5398 (321) 783-4424 • Fax: (321) 783-4887 www.ccvfd.org ................................ A the County. The radio contract remains the same. LOSAP decreases as the number of participants do. And finally, the capital is for the replacement of one staff vehicle radio replacements, and in vehicle computers. The five year capital plan is attached. Should you need further information concerning this matter please feel free to contact me. As always, I look forward to meeting with you and thank you for your continued support. 0 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Fire Safety 001 -005 -522 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adiusted Summary Operating Expenses 1,000 -50% Personal Services 41,606 30,893 44,000 Operating Expenses 1,267,732 1,312,678 1,393,264 Capital` 221,605 130,653 386,392 Dept Service 37,402 37,402 - Total Fire/Rescue Services 1,568,346 1,511,627 1,823,656 Fire/Rescue Services Overview 2009-10 % Requested Change 44,000 0% 1,387,725 0% 328,698 -15% - 0% 1,760,423 -3% The City of Cape Canaveral contracts with the Cape Canaveral Volunteer Fire Department for Fire and Emergency services. The basic service contract price, including personnel costs, is $1,383,898. This is offset by a voter approved Ad Valorem Tax of 0.9860 Mill, which generates an estimated $1,038,487 in General Fund Revenue. An additional 0.2855 has been budgeted, generating $300,698, to fund the construction of a new facility. ' Capital Equipment purchased to equip additional personnel or to take advantage of improved technology is frequently budgeted out of the Capital Expansion Fund. Personal Services 240000 Worker's Compensation 41,606 30,893 4,000 Total Personal Services 41,606 30,893 44,000 46 44,000 0% 44,000 0% 1,266,798 -1% 7,500 Operating Expenses 1,000 -50% 500 340000 Fire Protection Contract 1,151,805 1,206,268 1,274,228 341101 LOSAP Retirement Program 7,244 5,381 10,000 341500 Fire Engineering Fees 510 1,640 2,000 420000 Postage 415 787 750 441000 Fire Hydrant Rental 39,326 40,795 40,296 450000 General Insurance 32,063 31,966 36,000 462000 Equipment Maintenance 36,369 25,841 29,990 Total Operating Expenses 1,267,732 1,312,678 1,393,264 46 44,000 0% 44,000 0% 1,266,798 -1% 7,500 -25% 1,000 -50% 500 -33% 46,327 15% 39,600 10% 26,000 -13% 1,387,725 0% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Fire Safety 001-005-522- 2006-07 2007-08 Code Description Actual Actual Expenditures 2008-09 Wusted Capital 641000 Fire Fighting Equipment 25,575 19,821 22,000 642000 Truck & Equipment Reserves 196,030 110,832 364,392 Total Capital 221,605 130,653 386,392 Debt Service 710000 Debt Service 33,977 35,649 720000 Interest Expense 3,425 1,753 - Total Dept Service 37,402 37,402 - Total Fire Service 1,568,346 1,511,627 1,823,656 47 2009-10 % Rea uested Chan 28,000 27% 300,698 -17% 328,698 -15% 0% 0% - 0% 1,760,423 -3% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Fire Description Detailed Justification Personal Services Workers Compensation The City and Canaveral Port Authority equally share the cost of Worker's Compensation for the Fire Fighters. Operating Expenses Fire Protection Contract Contract with the Cape Canaveral Volunteer Fire Department. The following staff is shared with Port Canaveral. Staff is made up of: 15 Volunteers 33 Paid 1 Fire Chief 1 Assist, Fire Chief 1 Inspector 27 EMT's/Paramedics 1 Training Officer 2 Administrative Assistants LOSAP Retirement Frog. Length of service award program, retirement program for volunteer fire fighters administered by the CCVFD. Fire Engineering Fees Fees paid to outside engineer to review fire protection/suppression systems. Postage Postage for outside engineering reviews. Fire Hydrant Rental Monthly fire hydrant maintenance fees. General Insurance The City and Canaveral Port Authority equally share the cost of providing General Liability Insurance for the fire fighters administered by the CCVFD. Materials for repair and maintenance of City -owned fire trucks, fire fighting Equipment Maintenance equipment and 800Mhz communication equipment. Capital Fire Fighting Equipment 112 Staff Replacement Vehicles $ 15,000 Radio Equipment 7,500 In Vehicle Computer 5,500 $ 28,000 Truck & Equipment Fund Reserve for future equipment Dept Service Fifth annual payment, split with The Port Authority, to purchase the pierce ladder truck. Interest Expense Interest paid on the loan for Pierce Ladder Truck. E:3 Overview of the Community Development Function The Community Development Division of the City is a customer service oriented agency, which ensures that development is built in compliance with life safety and Building Code standards. Customers can expect clear consistent code application to ensure Cape Canaveral's residential and economic competitiveness. The primary functions of this office are: > Process and issue Building Permits. This process goes from the initial planning/zoning phase to reviewing proposed project plans to performing building inspections during the construction phase to completion of the project. > Issuance of Business Tax Receipts. As required by Florida State Statutes and Ordinance of the City, this office collects the Tax Receipt Taxes for all commercial operations within the C ity. > Enforcement of the Ordinances within the City. The City is dedicated to the safety and well being of all residents and visitors. Ordinances and Building Codes are enforced, through this office, with the intent of reaching compliance, creating a Win/Win situation with all evolved. Staffing Summary Planning & Zoning Director Building Official Administrative Assistant Permit Tech Code Enforcement Officer Plans Examiner/Building Inspector Building Inspector Total Equivalent Full Time Staff Actual Actual Proposed 2007/08 2008/09 2009/10 - 1 1 1 1 1 1 1 1 1 1 1 1.5 1.5 1.5 1 1 1 0,5 0.5 0.5 6 7 7 There are S volunteer City Boards that assist with these activities. They are: Board of Adjustment is comprised of 5 regular members and 2 alternates. This quasi-judicial board is established to grand special exceptions and variances and hear appeals of zoning decisions made by the Building Official. Code Enforcement Board is a quasi-judicial board established pursuant to the authority granted by Florida Statute chapter 162. It is made up of 7 regular members and 2 alternates. It retains all duties, responsibilities and powers set forth in that chapter, maintaining city-wide compliance with state and local ordinances. This board is empowered to levy fines against violations of City code. 49 Construction Board of Adjustment and Appeals is a quasi-judicial board that hears appeals of the decisions of the City's Building Official and considers variances of the technical codes. it is made up of 5 members. Members on this board are required to be experienced in technical codes, such as design professionals, contractors or building industry representatives. Planning and Zoning Board is made up of 5 regular members and 2 alternates. This advisory board was established pursuant to State Ordinance 163.3174. The board is tasked with preparation of the comprehensive plan and review of proposed land development regulations, land development codes amendments, and making recommendations to the governing body as to the consistency of the proposals as they relate to the adopted comprehensive plan and the Evaluation and Appraisal Report (EAR). Community Appearance Board was established in 1995. They are tasked as an advisory board to preserve, protect and enhance the City's cultural character and aesthetic beauty through the review and approval of architectural specification of the buildings and structures within the community. Major Accomplishments The Community Development Department relocated from City Hall to the property at 7SI0 N. Atlantic Avenue. Remodeling work was completed under the supervision of the Building Official and department staff and was completed at budget. The department opened to the public on February 1, 2008. The Local Business Tax Receipt function was transferred seamlessly to the Community Development department. This move was made in recognition of the relationship between new business and community development/enforcement issues. A new position of City Planner was created by the City Council and the post was filled. Barry Brown, from the City of Clermonte was selected to fill the new position as Planning and Development Director. This new position will bring all planning and zoning in house in an effort to better serve the community needs. Future Outlook ' Update the City's ordinance regarding removal of trees and land clearing. Complete the EAR -based amendments to the Zoning Code. ' Work with Council to prioritize the implementation of the redevelopment plan. ' Continue to utilize civil citations for code enforcement. Gain Building Department Accreditation with International Code Council (ICC). ' Revise the building permit fee schedule. ' Complete the City's revisions to the sign code. ' Revise and streamline the City's platting ordinance. Implement the visioning outcomes. 50 Expenditure History ------ 1 -1 .. ...... . . - ............. . . Capital 51 City Of Cape Canaveral Personal Services 2009-10 Fiscal Year Budget 120000 Salaries & Wages 299,978 324,209 388,291 General Fund - Community Development Department 1% 140000 Overtime 7,063 001 -006 -524 - 4,559 2,934 -36% 210000 FICA Taxes 23,927 25,179 30,053 Expenditures 0% 220000 Retirement Contribution 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Summary 230000 Life & Health Insurance 35,357 39,184 52,104 Personal Services 411,774 422,520 525,468 527,660 0% Operating Expenses 323,173 278,385 173,458 117,456 -32% Capital 1,299 4,025 - - 0% Total Community Development 736,246 704,930 698,926 645,146 -8% 52 Personal Services 120000 Salaries & Wages 299,978 324,209 388,291 391,498 1% 140000 Overtime 7,063 3,708 4,559 2,934 -36% 210000 FICA Taxes 23,927 25,179 30,053 30,174 0% 220000 Retirement Contribution 20,394 13,924 23,813 24,037 1 % 220100 Retirement Match 8,601 9,332 11,649 11,745 1% 230000 Life & Health Insurance 35,357 39,184 52,104 59,894 15% 240000 Worker's Compensation 16,454 6,984 14,999 7,378 -51% Total Personal Services 411,774 422,520 525,468 527,660 0% 52 Operating Expenses 310000 Legal Services 112,936 89,374 61,100 49,820 -18% 314000 Physicals - 145 300 - -100% 330000 Professional Services 150,590 130,567 43,000 9,500 -78% 400000 Travel & Per Diem 1,736 1,387 3,140 2,556 -19% 410000 Communications Service 5,715 5,318 5,500 5,500 0% 420000 Postage 7,085 3,024 5,981 4,000 -33% 430000 Utilities - 4,224 4,300 3,800 -12% 450000 General Insurance 10,333 13,064 6,935 9,535 37% 462000 Equipment Maintenance 7,680 13,050 9,355 11,330 21% 470000 Printing 1,187 1,077 6,600 6,600 0% 491000 Publishing 338 462 7,200 5,000 -31% 510000 Office Supplies 1,079 1,447 2,000 11500 -25% 520000 Operating Supplies 17,397 7,560 9,500 3,500 -63% 523000 Uniforms 302 685 985 400 -59% 524000 Motor Fuel & Lubricants 3,648 4,040 2,637 1,575 -40% 540000 Memberships & Training 3,147 2,960 4,925 2,870 -42% Total Operating Expenses 323,173 278,385 173,458 117,486 -32% 52 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Community Development Department 001 -006 -524 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adiusted Capital 640000 Capital Items 1,299 4,025 - Total Capital 1,299 4,025 - Total Community Development 736,247 704,930 698,926 53 2009-10 % Requested Change 0% 0% 645,146 -8% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Community Development Dept. Description I Detailed Justification Personal Services Salaries & Wages Planning & Development Director Building Official Plans Exam./Bldg Inspector Building Inspector (.5) Code Enforcement Officers 1.5 Officers (One Shared With Building Inspection) Administrative Assistant Secretary Department Annual Wage 72,904 80,330 58,053 22,287 71,770 47,632 38,522 Total Salaries & Wages $ 391,498 Overtime Wages paid at time and a half for excess hours worked. FICA Taxes Employee payroll taxes (7.65%) paid by the City. A benefit of 7% of regular annual wage is invested in the FLOC Pension Plan Retirement Contribution each year for all full time employees who have worked for the City for a minimum of one year. An employee is fully vested when he/she has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary Retirement Match contribution of the full time employee. These funds will be invested in the FLOC Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for full time employees. Worker's compensation insurance is held through the League of Cities. Worker's Compensation Rates for office staff and building inspectors are .29% and 3.14% of salaries respectively. This figure reflects an experience discount of 21 %. Operating Expenses Legal Services Legal fees. Physicals Pre-employment physicals. Professional Services Planning services for Zoning and Evaluation Appraisal Report (EAR). Travel & Per Diem Mileage and meals for attendance at Southern Building Code Congress Workshops and seminars for continued training of building department staff, Communications Service Telephone, internet and fax machine service. 54 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Community Development Dept. Description I Detailed Justification Postage Postal service. Utilities Electric, water and sewer services. General Insurance Comprehensive Business, Property and Liability insurance. Equipment Maintenance Repair and maintenance of vehicles and equipment. Printing Printing comprehensive plan materials. Publishing Publishing of legal ads. Office Supplies General office supplies. Operating Supplies General supplies to support department operations. Uniforms Hats & City shirts for Building Official & Inspectors. Motor Fuel & Lubricants City vehicles for building department use. Memberships & Training Memberships And Continuing Education Conferences For Staff Members. Capital Capital Items 55 Overview of the Streets Department Operating under the direction of the Public Works Director, the Street Division of the Public Works Department is dedicated to meeting the City of Cape Canaveral's mission statement of "keeping a Safe, Clean community with Tree Lined Streets". The primary functions of this department are: > Maintenance of all City buildings, including , but not limited to the mechanical, electrical and plumbing systems. Janitorial and routine maintenance services are also provided. > Maintenance of the City's right-of-ways, parks, and beaches. This function involves maintenance of sidewalks, filling of potholes and removal of traffic and pedestrian obstructions. Park maintenance includes all parks, playgrounds, ball fields, beaches and walkways. > Maintain signage throughout the City. Includes traffic signs, traffic signals, street signs and government and direction signage. > Maintenance of the City's general government fleet. > General support for City special events. Staffing Summary Actual Actual Proposed 2007/08 2008/09 2009/10 Streets Supervisor 1 1 1 Maintenance Specialist 3 3 3 Maintenance Worker 4 3 3 Total Equivalent Full Time Staff 8 7 7 This division also receives administrative support from the Public Works office. Major Accomplishments The City has initiated a comprehensive beach/shoreline improvement program to maintain and upgrade the City's beach and shoreline areas. Some issues that have been addressed this year are: > Initiate plan to rebuild beach crossovers. A master plan was prepared to address structural conditions at all of the City's crossovers. National Emergency Grant (NEG) workers completed inspections of all crossovers and performed significant repairs. > Construct beach -end sidewalk. City staff obtained cost estimates from contractors to construct a sidewalk/crossover in the right-of-way between Shorewood and Villages of Seaport, Construction will be initiated after turtle nesting season. R > Construct a canoe/kayak launch at Banana River Park. In cooperation with the Parks and Recreation Department a canoe/kayak launch was constructed at the Northern portion of Banana River Park. > Initiate beach rake program. City staff operate a beach rake during non -turtle nesting season to remove debris from the City beach. The rake equipment was a joint purchase with the City of Cocoa Beach. The City works with Florida Power and Light (FPL) to address street light issues. Some issues addressed include: Install additional street lights. City staff worked with FPL to have new street lights installed along Thurm Boulevard. New street lights are also planned for the intersection of North Atlantic Avenue and West Central Boulevard. > Install turtle lighting shields on existing street lights. City staff continue to work with FPL and Brevard County to install turtle lighting shields on street lights throughout the City. > Install higher wattage bulbs. City staff is currently working with FPL to install 200 -watt bulbs in street lights at major intersections along SR AlA. The City works to improve roadway conditions throughout the area. Some issues that were addressed include: > Construct intersection improvements at West Central Boulevard and North Atlantic Avenue. City staff coordinated with Brevard County for the completion of intersection improvements at this intersection. > Initiate Ridgewood Avenue Redevelopment Project. City staff continues to work with consultants to initiate this project. Bidding of the project is anticipated in Summer 2009. > North Atlantic Avenue Improvements. The initial redevelopment plans for North Atlantic Avenue were completed by the City's consultant. > Obtain Federal stimulus funds. The City will be receiving Federal stimulus funds for the paving of Ridgewood Avenue. Initiate construction of transit shelters/benches. The City has entered into an Interlocal Agreement with Brevard County for the construction of transit shelters/benches at locations throughout the City. Construction should be completed in Fall 2009. Construct sidewalks at the City's butterfly garden at Veteran's Memorial Park. New sidewalks were constructed at the park to allow disability access. The City instituted numerous improvements in the public relations/education areas. The issues that were addressed include: > Improve customer service. All resident complaints concerning streets issues are responded to within 48 hours, usually the same day. 57 > Improve communication with the City Council and residents. City staff maintain a status report of all Public Works projects on the City's web page. This report is updated weekly. Future Outlook > Install a sidewalk/crossover in the right-of-way between Shorewood and Villages of Seaport. > Rebuild two beach crossovers in accordance with the crossover master plan. > Assist the Parks and Recreation Department with potential development of a Fishing Pier at Banana River Park. Expenditure History Capital 58 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Street Department 001-007-541- 2006-07 2007-08 Code Description Actual Actual Expenditures 2008-09 kdi usted Summary Personal Services 1,461 Personal Services 373,478 378,875 434,052 Operating Expense 249,385 198,484 188,255 Capital 1,874,217 250,228 - Total Street Department 2,497,080 827,587 622,307 59 2009-10 % Requested Change 401,654 -7% 186,050 -1% 116,000 100% 703,704 13% 274,738 Personal Services 1,461 6% 21,129 120000 Salaries & Wages 276,194 278,544 296,639 140000 Overtime 697 1,628 1,376 210000 FICA Taxes 20,871 21,111 22,798 220000 Retirement Contribution 15,601 14,061 20,765 220100 Retirement Match 6,030 7,412 8,899 230000 Life & Health Insurance 40,980 43,849 60,860 240000 Workers Compensation 13,105 12,270 22,715 Total Personal Services 373,478 378,875 434,052 59 2009-10 % Requested Change 401,654 -7% 186,050 -1% 116,000 100% 703,704 13% 274,738 Operating Expenses 1,461 6% 21,129 314000 Physicals 65 - - 330000 Professional Services 3,600 - 3,500 400000 Travel & Per Diem 179 7 320 410000 Communications Service 6,034 4,954 1,640 420000 Postage 44 19 100 432000 Street Lights 66,844 69,870 63,500 450000 General Insurance 43,897 25,904 23,345 461000 Building & Grounds Maint. 50,847 23,022 19,650 462000 Equipment Maintenance 11,304 12,542 11,600 510000 Office Supplies 558 481 750 520000 Operating Expenses 24,345 13,420 9,000 523000 Uniforms & Shoes 3,059 3,085 3,490 524000 Motor Fuel & Lubricants 12,259 16,290 12,000 525000 Small Tools 1,664 2,918 1,200 530000 Street Repairs 18,509 20,222 34,940 532000 Traffic Light Repair 1,320 2,215 1,200 533000 Street Signs 3,721 3,376 1,700 540000 Memberships & Training 1,137 160 320 Total Operating Expenses 249,385 198,484 188,255 59 2009-10 % Requested Change 401,654 -7% 186,050 -1% 116,000 100% 703,704 13% 274,738 -7% 1,461 6% 21,129 -7% 19,232 -7% 8,242 -7% 62,655 3% 14,197 -38% 401,654 -7% - 0% 3,750 7% - -100% 3,735 128% 25 -75% 70,800 11% 25,000 7% 16,200 -18% 9,000 -22% 250 -67% 12,100 34% 1,990 -43% 10,000 -17% 2,300 92% 28,000 -20% 1,200 0% 1,700 0% - -100°x/© 186,050 -1% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Street Department 001 -007 -541 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Capital 630000 Improv. Other Than Buildings 1,874,217 213,194 - 640000 Machinery & Equipment - 37,034 - Total Capital 1,874,217 250,228 - Total Street Department 2,497,080 827,587 622,307 2009-10 % Requested Change 116,000 100% 0% 116,000 100% 703,704 13% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Street Description I Detailed Justification Personal Services Salaries & Wages I Department % I Department Annual Wage I Maintenance Supervisor 70% 40,273 Maintenance Specialist (3) 100% 113,381 Maintenance Worker (3) 100% 82,389 Public Works Director 15% 11,925 Asst Public Works Director 25% 14,721 Administrative Assistant (2) 15% 12,049 Total Salaries & Wages $ 274,738 Overtime Wages paid at time and a half for excess hours worked. FICA Taxes Employee payroll taxes (7.65%) paid by the City. A benefit of 7% of regular annual wage invested in the FLOC Pension Plan each year for all full time employees who have worked for the City for a Retirement Contribution minimum of one year. An employee is fully vested when he/she has been with the city a full 5 years_ A benefit of up to 3% of regular annual wage, matched to the voluntary contribution of the full time employee. These funds will be invested in the Retirement Match FLOC Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for full time employees. Worker's compensation insurance is held through The League Of Cities. Worker's Compensation The rate for a street department employees is 7.65% of salaries. This figure reflects an experience discount of 21 % Operating Expenses Physicals Pre-employment physicals. Professional Services Engineering services required for updating of traffic circulation count for concurrency management. Travel & Per Diem Meals and mileage for employees while attending vocational seminars. Communications Service Telephone services -Nextel and AT&T. Postage Postal service. Street Lights Electric service for street lights and traffic signals. 61 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Street Description I Detailed Justification General Insurance Comprehensive Business, Property and Liability insurance. Building & Grounds Maintenance Repairs and maintenance to the city buildings and grounds. These include City Hall, the Annex, various parks , baseball field and youth center. Equipment Maintenance Street dept. equipment and vehicle repair. Office Supplies Office supplies. Operating Supplies General and janitorial supplies needed for operation. Uniforms & Shoes Uniform service and safety shoes for employees. Motor Fuel & Lubricants Fuel and oil for vehicles and equipment. Small Tools Hand and electric tools. Street Repairs Curbing repairs, asphalt patching and sidewalk repairs. Traffic Light Repairs Repairs to traffic signals. Street Signs New & replacement traffic and beach end signs. Memberships & Training Registration fees for vocational seminar and training/resource manuals for employees. Capital Improvements Other Shorewood Drive sidewalk & Than Buildings crossover using TREX 76,000 Rebuild Beach Crossovers (2) 30,000 AC Replacement (City Hall) 10,000 Total $ 116,000 Machinery & Equipment 62 Capital Project: Rebuild Beach Crossovers (2) Project q Description/Justification of Project: This project is part of the City's beach improvement plan. Beach crossovers have been inspected and a replacement plan has been developed. The first two crossovers to be replaced will be at Fillmore and Taylor Avenues. The replacement material will be Trex - not wood. Council Goal Addressed: Maintain/replace beach crossovers Proposed Start Date: 2 -Nov -09 Projected Completion Date: 15 -Jan -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following TimeLlne page. Funding Source: General Fund Budget Account Number: 001-007-541-630000 Other Funds/Dept. Involved: NA Resources Requlred: Description Amount General contractor- initial designs 2,500.00 Permitting 1,000.00 Construction - contracted firm 26,500.00 Total 30,000.00 Staff Required: Assistant Public Works Director - Oversight of project Streets Supervisor - Front line oversight of project and planning Maintenance Specialist - Inspection services and contractor oversight 63 Post Completion - Maintenance Capital Project: Rebuild Beach Crossovers (2) Project # Funding Source: Budget Account Number: Other Funds/Dept. Involved Maintenance Required: Timing: General Fund 001-007-541-630000 NA Description Inspect crossovers - perform minor repairs as needed - Daily Weekly Monthly Quarterly If Other, Explain Also inspect crossovers after hurricanes Staffing Required: Streets Supervisor - Crossover inspections Maintenance Specialist - Perform minor repairs 64 Y Y Y (0 (0 c6 O '0 "O l7 y) 7 7 7 O r:+ 6i CL {jl I it Q 0 a0.. s+ E H1' O C w C' O Q` CD d O O _O O C, Q. O C O O O O Oto O C> 0 0 d CD O O _.. .. O. �..... 00 C) 00 Kw. r� O O O h O� � 1/1 O O O O O � 0. 40 V L i +� 0. g v � � N aA I > O y y U U C L 0 16 v, q O G O O co U U V c Capital Project: Construction of Crossover - Shorewood/Mystic Vistas Project q Description/Justification of Project: This project includes the construction of a sidewalk and crossover between the Shorewood and Mystic Vistas developments. This improved corridor would provide the residents of Ocean Park direct access to the beach (includes over 900 feet of sidewalk construction). Council Goal Addressed: Proposed Start Date: Projected Completion Date: Construct beach crossover at this location 1 -Nov -09 20 -Dec -09 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities Involved and the timing of each on the following Timeline page. Funding Source: Budget Account Number: Other Funds/Dept. Involved: Resources Required: Staff Required: General Fund 001-007-541-630000 NA Description General contractor- Initial design Permitting Construction - Contracted firm (sidewalk and crossover) Amount 4,500.00 1,000.00 70,500.00 Tota 1 76,000.00 Assistant Public Works Director - Oversight of project Streets Supervisor - Front line oversight of project and planning Maintenance Specialist - Inspection services and contractor oversight II& Post Completion - Maintenance Capital Project: Construction of Crossover - Shorewood/Mystic Vistas Project ft Funding Source: General Fund Budget Account Number: Other Funds/Dept. Involved: 001-007-541-630000 NA Maintenance Required: Description Amount Inspect crossover - perform minor repairs as needed - Total - Timing: Daily WeeklyEl Monthly Quarterly Annually❑X Other[X If Other, Explain: Also inspect crossover after hurricanes Staffing Required: Streets Supervisor - Crossover inspection Maintenance Specialist - Perform minor repairs 67 � @ � / k k k ■ / � , I §� u � t5 2 § ■p E . E' 2 / r I\ C) 3 0/ 3 § w � ~ / ^ \ & ~ ~ # w > a a / a / = (D e ? E 3 k�§ \ \ \ \ \ / .00. a Q \ ? k CD � � k o ® - r � m - q LU, = ƒ § 9 5 5 9 5 2� moi � RG 2 \ Q Q �> / N`m \ #,G , a ƒ � oh% [ > 2 / k \ \ k ; a § ( ( ) \ Capital Project: Air Conditioner Replacement -City Hall Project a Description/Justification of Project: This project includes the replacement of an air conditioner unit on the roof at City Hall. Council Goal Addressed: Maintain/repair City buildings Proposed Start Date: TBD Projected Completion Date: TBD Note: if this project Is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: General Fund Budget Account Number: 001-007-541-630000 Other Funds/Dept. Involved: NA Resources Required: Description Amount AC selection - Installation - Contracted firm 9,250.00 Crane activities - Contracted firm 750.00 Total 10,000.00 Staff Required: Public Works Director - Project oversight Streets Supervisor - Front line oversight of project and planning Maintenance Specialist - Inspection services and contractor oversight * Post Completion - Maintenance Capital Project: Air Conditioner Replacement -City Hall Project p Funding Source: General Fund Budget Account Number: 001-007-541-630000 Other Funds/Dept. Involved: NA Maintenance Required: Description Amount Inspect air conditioner unit - perform minor repairs as needed - Maintenance of unit - Contracted firm 1,250.00 Total 1,250.00 Timing: Daily Weekly Monthly Quarterly Annually Other If Other, Explain: Staffing Required: Streets Supervisor - Project oversight Maintenance Specialist- Perform minor repairs 70 Lj 0 a. 0 u 0 0 p iiaE 0 u FL E cc t; t E 0 1 E 0 o0 LLJ U01je6oloo o 0 els CID o 0 LD 0 0 C4 Overview of the Parks and Recreation Department The Parks and Recreation Department is well aware that the citizens of Cape Canaveral value their leisure time and the primary goal is to bring the highest quality recreation to the community. The department, under the direction of the Recreation Director, organizes and operates all of the recreation facilities within the City. These include: > The Recreation Complex consists of five tennis courts, four 4 -wall racquetball courts and twelve shuffle board courts. All are lighted. In addition to open play on the courts, tournaments and organized leagues are available to the participants. The Recreation Center building houses the administrative offices as well as a multi-purpose room where a wide variety of children and adult special interest classes are held. This department provides support services to local athletic groups and community service organizations. This 2.3 acre facility is located at 7300 North Atlantic Avenue. > Located on the Banana River, Manatee Park covers 10.5 acres and sports a 380 foot riverside boardwalk complete with three pavilions. There is a separate pavilion complete with a kitchen, picnic tables and restrooms. There are fenced horseshoe pits and barbeque grills for daytime recreation. A 1/2 mile walking trail with 10 wellness exercise stations surround the park. Located 701 Thurm Boulevard. > The Banana River Park, also located on the Banana River, offers a soccer field, a fishing platform and a playground area. A Canoe/Kayak launch is nearing completion. This park covers 5.15 acres. Located at 901 Thurm Boulevard. > Youth Center is a place for the City's youngsters to congregate in a supervised setting. The Brevard County Sheriffs Office Police Athletic League (PAL) Youth Leadership program for kids ages 12-17 meets on a weekly basis. Located at 7920 Orange Avenue. > Canaveral City Park has a Little League Baseball field and a multi-purpose field. The park also has a full size basketball court, a 1/2 court, restrooms, concession stand and announcer building. Located at 355 Monroe Avenue. Canaveral City Park, the Youth Center and Sandpiper Park are situated on a 5 acre block. > Sandpiper Park is newly renovated and offers two separate areas of age appropriate play systems. One for 2-5 year olds and one for 5-12 year olds. There is a pavilion with picnic tables. Located at the corner of Monroe and Harrison Avenues. > Xeriscape Park is a passive park with benches and picnic tables. This park was designed to require minimal maintenance and resources. Just under a half an acre, this park is located at 106 Taylor Avenue. > Bennix Park is a passive park with a winding sidewalk through lush vegetation. It sports two gazebos. This park covers 2.2 acres along the North side of Washington Avenue. > Veteran's Memorial Park is a small, .66 acres, passive park with shady oaks, picnic tables and park benches set to view the butterfly garden. Located at 265 Polk Avenue. > Patriots Park is a small, .65 acres, playground nestled under an oak hammock. Located at 200 Long Point Road. > Center Street Park is one tenth acre with a small gazebo overlooking the Banana River. Located at 240 Center Street. 72 In addition to operating the parks and facilities listed above, additional primary functions of the Parks and Recreation Department include: > Research and obtain grant funding to expand the programs and facilities provided for the citizens. > Organize and schedule numerous leagues, camps and classes. These include: > Tennis and Racquetball leagues. These are ongoing and held in the evening. > Athletic leagues including Flag Football and Co-ed Softball > Exercise and Fitness classes > Craft classes > Social gatherings for seniors including line dancing, bridge and ballroom dance Staffing Summary Recreation Director Recreation Coordinator Administrative Assistant Total Equivalent Full Time Staff Recreation Leaders - Part Time Staff Actual Actual Proposed 2007/08 2008/09 2009/10 1 1 1 1 1 1 1 1 1 3 3 3 6 S S Major Accomplishments > Completed the renovation of Canaveral City Playground, This was done utilizing grant funds from the State. The playground was renamed Sandpiper Park. > Began a partnership program with the Sheriff's Department to implement PAL at the City Youth Center. Currently there are 15 youths in the program. > Built a canoe/kayak launch at the North end of Banana River Park. > Implemented a new fee schedule for the court and facility rental fees. > Implemented a new weekend/holiday schedule in an effort to reduce payroll expenditures. Future Outlook Implement various new programs and classes. Devise a system to maximize staff effectiveness and better utilize the Recreation > Coordinator's time by turning over the daily operations of the football and softball leagues to the sub -contracted referees and umpires. The Recreation Department and the Police Athletic League are looking into the possibility of adding a Skate park where the half basketball court is located at the Youth Center. We are exploring different funding sources such as grants, impact fees and corporate donations. 73 Explore the availability of a grant from the Florida Inland Navigation District to build a > fishing pier, restroorns and additional sidewalks and parking at Banana River Park. Renovate the lighting system at the racquetball courts. The new sports lighting will eliminate the old deteriorating structure arms and will be very cost efficient. It is projected that the new lighting will pay for itself in energy savings over a 5 year period. Expenditure History Operating Capital 74 City Of Cape Canaveral Personal Services 2009-10 Fiscal Year Budget 120000 Salaries & Wages 201,232 177,759 174,852 General Fund - Parks & Recreation 8% 140000 Overtime 1,946 3,727 001 -011 -572 - - 0% 210000 FICA Taxes 15,586 13,866 13,376 14,502 Expenditures 220000 Retirement Contribution 6,144 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Summary Life & Health Insurance 14,048 16,857 21,627 25,590 Personal Services 250,713 228,920 235,000 249,695 6% Operating Expenses 83,649 80,503 96.586 75,056 -22% Capital 106,201 146,961 7,610 10,000 31% Total Parks & Recreation 440,563 456,383 339,196 334,751 -1% 75 Personal Services 120000 Salaries & Wages 201,232 177,759 174,852 189,573 8% 140000 Overtime 1,946 3,727 - - 0% 210000 FICA Taxes 15,586 13,866 13,376 14,502 8% 220000 Retirement Contribution 6,144 6,736 12,240 10,199 -17% 220100 Retirement Match 2,632 3,226 5,246 4,371 -17% 230000 Life & Health Insurance 14,048 16,857 21,627 25,590 18% 240000 Workers Compensation 9,125 6,749 7,659 5,460 -29% Total Personal Services 250,713 228,920 235,000 249,695 6% 75 Operating Expenses 314000 Physicals 650 205 150 150 0% 340000 Contract Services - Umpires 4,646 4,505 12,000 - -100% 343000 Lifeguard Contract 12,451 18,721 18,721 18,721 0% 400000 Travel & Per Diem 1,002 264 200 100 -50% 410000 Communications Service 1,224 1,431 1,350 850 -37% 420000 Postage 147 164 275 150 -45% 430000 Utilities 14,050 12,020 12,000 12,540 4% 450000 General Insurance 18,559 13,458 11,465 12,000 5% 461000 Building & Grounds Maint. 5,657 2,454 4,100 3,740 -9% 462000 Equipment Maintenance 540 1,178 1,125 1,500 33% 510000 Office Supplies 513 432 650 400 -38% 520000 Operating Supplies 9,717 7,035 10,100 6,500 -36% 520500 Athletic League Supplies 2,577 3,125 3,500 2,250 -36% 521100 Special Events 3,353 6,054 7,950 6,385 -20% 521600 Summer Rec. Program - 741 4,000 4,000 0% 523000 Uniforms 235 358 350 - -100% 524000 Motor Fuel & Lubricants 424 699 1,050 700 -33% 528010 Tournament Expense 7,254 7,203 7,200 4,800 -33% 540000 Memberships & Training 650 455 400 270 -33% 75 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Parks & Recreation 001-011-572- Expendltures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Total Operating Expenses 83,649 80,503 96,586 75,056 -22% 76 Capital 630000 Facility Improvements 46,921 2,400 - 10,000 100% 630001 Cape View Park 28,204 - - - 0% 631002 Manatee Park 15,316 - - - 0% 631100 Banana River Park 15,300 - - - 0% 631200 City Park Renovation 460 141,331 7,610 - -100% 640000 Capital Items - 3,230 - - 0% Total Capital 106,201 146,961 7,610 10,000 31% Total Parks & Recreation 440,563 456,383 339,196 334,751 -1% 76 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Parks & Recreation Code I Description Detailed Justification Personal Services Salaries & Wages I Department Annual Wage Recreation Director $ 64,355.20 Recreation Coordinator $ 49,150.40 Administrative Assistant $ 32,198.40 Part -Time Recreation $ 18,036.72 Aides (3) Youth Center Recreation $ 25,832.04 Leaders (2) Total Salaries & Wages $ 189,573 Overtime All overtime for the recreation department occurs as holiday overtime. FICA Taxes Employee payroll taxes (7.65%) paid by the City. A benefit of 7% of regular annual wage is invested in the FLOC Pension Plan each year for all full time employees who have worked for the City for a minimum Retirement Contribution of one year. An employee is not fully vested until he/she has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary contribution of the full time employee. These funds will be invested in the FLOC Retirement Match Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for all full time employees, Parks & Recreation workers are charged at 3.84% of annual salaries. This figure Worker's Compensation reflects an experience discount of 21 /a. Operating Expenses Physicals Pre-employment physicals. Contract Services - Umpires Certified Umpires hired to provide services to the Football/Softball Leagues. Lifeguard Contract Contract with Brevard County for Lifeguard services. Travel & Per Diem Tolls & mileage for local trainings Telephone services for Recreation Complex & Youth Center. Internet services Communications Service for 3 computers. Postage Postal service. Utilities Electric, sewer and water service for Recreation Complex. General Insurance Comprehensive Business, Property and Liability insurance. Building & Ground Maint. Maintenance services and materials to maintain the Recreation Complex. rr1 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Parks & Recreation Code I Description Detailed Justification Equipment Maintenance Maintenance of equipment and the department vehicle. Office Supplies Office supplies for Recreation Department. Supplies needed for day-to-day operation, which includes contract printing, Operating Supplies security alarm monitoring at Youth Center, copy machine monthly service fee, tennis nets, shuffleboard supplies & equipment, rental racquets. Athletic League Supplies Supplies to support athletic league at City Park. All costs associated with the Special Events sponsored by the City. These Special Events include a Halloween event, Community Day Celebration, Christmas Tree Lighting, Easter Egg Hunt, Fall Festival and The Reindeer Run. Summer Recreation Program Materials and contracted services for Summer Camp and The Youth Center. Uniforms T-shirts for employees. Motor Fuel & Lubricants Fuel and oil for department vehicle. Tournament Expense All costs associated with Tennis And Racquetball Tournaments held during the year. Memberships & Training Florida Parks & Recreation Association membership dues, Florida Tennis Association membership registration and fees for conferences/seminars. Capital Facility Improvements New Sport Lights For Racquetball $10,000 Courts Cape View Park Manatee Park Banana River Park City Park Renovation Capital Items $ 78 Capital Project: Replace Racquetball Court Lighting Project # Description/Justification of Project: Existing racquetball court lights are mercury vapor lights. They are over 20 years old and the support arms are rusting away. This has become a safety concern for the public. Additionally, these lights are not cost effective and have become a problem to maintain. We are proposing replacing the existing lights with new "State of Art" Sports Lights. The new lighting allows one light to replace two existing lights. The new bulbs will last longer and burn 30% cooler, resulting in an estimated 30% reduction in enerev costs for use. Council Goal Addressed: maintain a recreation oriented City Proposed Start Date: 1 -Oct -09 Projected Completion Date: 30 -Oct -09 Note: If this project Is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following TimeLine page. Funding Source: General Fund Reserves Budget Account Number: 001-011-572-630000 Other Funds/Dept. Involved: NA Resources Required: Description Amount Prepare cut sheets, plans & scope of work -Western Florida Lighting n/c Permitting 100.00 Bid Documentation 25.00 Installation by contracted firm 9,875.00 Total 10,000.00 Staff Required: Recreation Director to oversee job 79 Post Completion - Maintenance Capital Project: Replace Racquetball Court Lighting Project q 0 Funding Source: General Fund Budget Account Number: Other Funds/Dept. Involved: 001-011-572-461000 NA Maintenance Required: Description Amount Daily inspection - Change bulbs as needed - Electrical contractor 200.00 Timing: Total 200,00 DailyFT Weekly Monthly Quarterly Annually Other❑X If Other, Explain: As Needed Staffing Required: Streets Supervisor - Crossover inspections co c t 'w d a 0 �a Q 0 0, m u+ o o UJ C) c� 0 0 0 0 0 0 0 c o O N O o N O N O N o 0 0 N 0 C. N N vs op O ',,...... O O O O p p O N O N O N O M O O\ O d, O d, O O' O O O O O O O a C ,*; O O O O N O O N O N O N O N E d.......... c1lO N N C\ O CmL E 0 0 0 N 0 0 N 0 N 6 N 0 N 0 M 0 o G — CL r 0 U U th t ` re a N [ 1 GO M N N 19J 2 tlp � C rr T ti cc s a -o 3 co City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legal Services 001 -013 -514 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Operating Expenses 310000 Legal Services 53,925 66,964 60,000 60,000 0% 312001 Specialized Legal Services 26,370 47,518 28,500 25,000 -12% 450000 General Insurance 308 302 600 300 -50% Total Operating Expenses 80,603 114,783 89,100 85,300 -4% Total Legal Services 80,603 114,783 89,100 85,300 -4% Legal Service Overview The City Attorney and Assistant City Attorney are appointed by the City Council and are responsible for the following: * Advise and represent the City Council in matters of litigation. * Advise and make recommendations to the City Council with respect to proposed legislation and coordinate the preparation of Council views on proposed or current State or Federal law. * Interpret State and Federal laws. * Prepare and make recommendations and interpretations concerning procedural rules; prepare ordinances and resolutions on request of City Council and City Boards; review all ordinances for consistency, uniformity and legal sufficiency. * Conduct research in legal matters as directed by the City Council. * Perform all legal functions with respect to leases, contracts, tort claims and other legal matters as may be. Total Legal Services for the entire City are: $ 138,820 This figure is comprised of legal services required for General Government, Community Development, Sewer Fund and Storm Water Enterprise Fund. 82 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Legal Services Description I Detailed Justification Operating Expenses Legal Services Hourly Rreimbursement to the City Attorney which includes attendance at City Council Meetings, preparation of documents and legal advice. Specialized Legal Services Legal services for litigation. General Insurance Public Official liability insurance 83 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Garbage Service 001 -014 -534 - Expenditures 2006-07 2007-08 2008-09 2009-10 Code Description Actual Actual Adjusted Requested Change Total Garbage Service 865,088 870,223 918,098 888,320 -3% Garbage Service Overview The City currently contracts for solid waste, recycling and yard waste collection services with Waste Management, Inc. The Finance Department administers all billing problems and questions, initiates billing for new construction, and maintains a master customer listing for billing/remitting purposes. Customers are billed for garbage, recycling and Storm water fees with their water/sewer billing. The City acts as agent and remits the monthly service fees to Waste Management. 84 Operating Expenses 342000 Contract Garbage Service 683,983 687,702 727,152 708,000 -3% 342010 Contract Recycling Service 179,060 178,352 189,146 178,320 -6% 433000 Dumping Charges 1,027 3,151 600 800 33% 491000 Publishing 1,018 1,018 1,200 1,200 0% Total Operating Expenses 865,088 870,223 918,098 888,320 -3% Total Garbage Service 865,088 870,223 918,098 888,320 -3% Garbage Service Overview The City currently contracts for solid waste, recycling and yard waste collection services with Waste Management, Inc. The Finance Department administers all billing problems and questions, initiates billing for new construction, and maintains a master customer listing for billing/remitting purposes. Customers are billed for garbage, recycling and Storm water fees with their water/sewer billing. The City acts as agent and remits the monthly service fees to Waste Management. 84 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Garbage Services Description I Detailed Justificatlon Operating Expenses Contract Garbage Service Garbage service is contracted with Waste Management. This account is offset by a corresponding Revenue Account (001-000-343-343400), Recycling service is Ccontracted with Waste Management. This account is Contract Recycling Service offset by a corresponding Revenue Account (001-000-343-343450). Dumping Charges This account reflects the solid waste landfill charges. Publishing Costs of State Mandated Solid Waste Disclosure, published in March, 85 City Of Cape Canaveral 2008-09 Fiscal Year Budget General Fund - Business & Cultural Development Board 001 -016 -515 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change - Operating Expenses 50 100% 50 330000 Professional Services 9,524 - - 400000 Travel & Per Diem - 90 - 420000 Postage 127 85 300 480000 Promotional Activities 3,702 7,489 11,000 520000 Operating Supplies 491 200 350 540000 Membership & Training 4,335 4,018 500 Total Operating Expenses 18,178 11,882 12,150 - 0% 50 100% 50 -83% 6,000 -45% 150 -57% 880 76% 7,130 -41% Total 18,178 11,882 12,150 7,130 41% Business & Cultural Development Board Overview This advisory board, defined in Sec. 22-26 of the Cape Canaveral Code, currently consists of five regular members and two alternate members, serving three year terms. Members are appointed by the City Council. Meetings are held on the third Wednesday o The mission of the Business & Cultural Development Board is to establish an economically viable program for managed growth, which will stimulate economic development and the Arts, to improve the quality of life in the community and surrounding areas. The board also acts as liaison for the city in the area of public relations with the following: Cocoa Beach Area Chamber of Commerce Canaveral Port Authority County Economic Development Council Other similar organizations or agencies which, in the opinion of the Commercial Development Board, would be appropriate for such liaison. This Community Development plan, along with marketing, and public relations will help to foster the development of business, commerce, industry and tourism within our community. Ft: City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Business & Cultural Development Board Description I Detailed Justification Operating Expenses Professional Services Travel & Per Diem Postage Promotional Activities Operating Supplies Memberships & Training UCF Institute Of Government - Business Survey. Mileage and meals for Board Members for attendance at seminars. Postage for Board mailing and economic/marketing solicitations. Advertising, marketing and promotional activities associated with the promotion of Economic Development. General supplies. Annual membership fee to Brevard County Economic Development Council: various registration/membership fees for Commercial Development Board Members. 87 City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Non -Departmental 001 -017 -901 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Summary Personal Services 10,825 10,000 10,000 Operating Expenses 13,702 25,865 5,500 Capital Purchases 1,888,474 3,324 288,508 Non -Operating Expenses 469,487 - 13,956 Total Non -Departmental 2,382,485 39,189 317,964 2009-10 % Requested Change - -100% -100% 1,238,565 329% - -100% 1,238,565 290% Expenses listed here are not related to a specific department or project within the General Fund. Personal Services 140010 Special Pay 10,000 10,000 10,000 250000 Unemployment Comp. 825 - - Total Personal Services 10,825 10,000 10,000 Operating Expenses 330000 Professional Services 8,291 1,116 3,000 490000 Miscellaneous 5,411 3,413 2,500 495000 Beach Sand Fence Project - 21,336 - Total Operating Expenses 13,702 25,865 5,500 Capital Purchases 620000 Capital Improv. -Building 1,888,471 3,324 5,000 630100 Improve. Other Than Building - - 283,508 Total Capital Purchases 1,888,471 3,324 288,508 Non -Operating Expenses 990000 Contingency 469,487 - 13,956 Total Non -Operating Expenses 469,487 - 13,956 Total Non -Departmental 2,382,485 39,189 317,964 W., 100% 0% 100% -100% -100% 0% -100% - -100% 1,238,565 337% 1,238,565 329% - -100% -100% 1,238,565 290% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Non -Departmental Description I Detailed Justification Operating Expenses 89 A merit pool account for the General Fund employees. Funds from this account will be reallocated during the fiscal year as merit increases are Special Pay awarded. This account is depleted to provide the funding to other departments throughout the year. A 100% increase for the proposed budget is misleading. Unemployment Comp. Unemployment claims from terminated employees. Professional Services Employee Assistance Program and professional services associated with personnel development. Miscellaneous Annual employee Christmas party. Beach Sand Fence Project This account is no longer active. Capital Improve. - Building A Reserve Fund budgeted in preparation of Capital Improvement for The City Hall or land acquisition. Improve. Other Than Buildings Army Corps of Engineers Grant Is funding a project to $ 174,000 clean up Long Point Road property. Ridgewood Avenue Renovation $ 1,064,565 >Construction Monitoring 125,000 >Street Signs 41,000 >Street Paving (Using Stimulus Funds) 181,565 >Road/Sidewalk Construction (Partially 717,000 funded with reserves from Brevard County) $ 1,238,565 Contingency Excess of revenue over budgeted expenditures held for unplanned expenses, 89 Capital Project: Estuary Grant Project - Long Point Road Project ff Description/Justification of Project: This project includes the improvement to habitat at the City -owned property located at the western end of Long Point Road. The project includes the clear -cutting of pepper trees and planting of native vegetation. Resources Required: Description Amount USACOE - Project management* 15,000.00 Construction - Contracted firm* 95,000.00 Nursery - provide plantings* 50,000.00 Chemicals* 9,000.00 Survey* 5,000.00 * - Grant provides 65% of required funding Total 174,000.00 Staff Required: Assistant Public Works Director - Project oversight Streets Supervisor - Frontline oversight of project and planning City Arborist - Selection of plantings Maintenance Specialist - Contractor oversight Inmate crew - Pepper tree cutting/spraying •B Council Goal Addressed: Beautify City green space Proposed Start Date: 1 -Mar -10 Projected Completion Date: 31 -May -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: General Fund Budget Account Number: Various Other Funds/Dept, Involved: National Estuary Grant Resources Required: Description Amount USACOE - Project management* 15,000.00 Construction - Contracted firm* 95,000.00 Nursery - provide plantings* 50,000.00 Chemicals* 9,000.00 Survey* 5,000.00 * - Grant provides 65% of required funding Total 174,000.00 Staff Required: Assistant Public Works Director - Project oversight Streets Supervisor - Frontline oversight of project and planning City Arborist - Selection of plantings Maintenance Specialist - Contractor oversight Inmate crew - Pepper tree cutting/spraying •B Post Completion - Maintenance Capital Project: Estuary Grant Project - Long Point Road Project # Funding Source: General Fund Budget Account Number: Other Funds/Dept. Involved: Maintenance Reaulred: Various National Estuary Grant Description Amount Perform USACOE-approved monitoring program - Inspections for pepper tree regrowth - Removal of pepper trees 750.00 Total 750.00 Timing: Daily Weekly Monthly Quarterly Annually LX Other If Other, Explain: Staffing Required: Assistant Public Works Director - Monitoring program Streets Supervisor - Monitoring program Maintenance Specialists - Routine maintenance tasks Inmate Crew - Routine maintenance tasks (removal of pepper trees) m; w =Q OU c c c c w U U U U d < D C 0 's+ m, CL C V is u. Q w p E H p LU O O O O O � O N O RI O N O RI O N N d U N Q V; V, 0. O O O O O O O O rq CL N N N '"' V i i O 7 © � Q I D N D N N W _ a`, a`_ a a` a` a` 4 Q q q Mess c 0 w > v) > a u� c o m y O tc h 0 a A..OI Capital Project: Ridgewood Avenue Redevelopment Project Project It Description/Justification of Project: This project includes upgrades to Ridgewood Avenue from Grant Avenue to East Central Boulevard. Upgrades include construction of a pedway, improved drainage, and improved sidewalks. Council Goal Addressed: Redevelop Ridgewood Avenue Proposed Start Date: Year 2006 Projected Completion Date: 9 -Aug -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Various Budget Account Number: Various Other Funds/Dept. Involved: General Fund, Stormwater Utility, Federal Stimulus Funds, Tree Mitigation Fund, and Beautification Fund Resources Required: Staff Required: Description Amount City Engineer - Initial design (complete) - City Engineer - Permits (complete) - City Engineer - Construction oversight 95,000.00 Demolition/Construction - Contracted firm 1,917,000.00 Bidding Documents and Process (complete) - Paving - Contracted firm 181,000.00 (total cost includes contingency of $365,566) Total 2,193,000.00 Public Works Director - Oversight of project Assistant Public Works Director - Front line oversight of project and planning Streets Supervisor - Front line oversight of project and planning City Arborist - Front line oversight of project and planning Maintenance Supervisor - Contractor oversight Maintenance Specialist - Contractor oversight 93 Post Completetion - Maintenance Capital Project: Ridgewood Redevelopment Project Project ft Funding Source: Various Budget Account Number: Various Other Funds/Dept. Involved: General Fund, Stormwater Utility, Streets Department, Tree Mitigation Fund, Beautification Fund, and associated reserves Maintenance Required: Description Amount Tree -trimming - Irrigation repairs 500.00 Minor stormwater cleaning/repairs - Cleaning of transit bench areas 250.00 Trash/debris removal - Street cleaning - Contracted firm 500.00 Total 1,250.00 Timing: Daily❑X Weekly Monthly Quarterly Annually Other If Other, Explain: Staffing Required: Public Works Director - Project oversight Streets Supervisor - Inspections Maintenance Specialists - Minor repairs, trimming of trees (semi-annual), and routine maintenance Inmate Crew - Routine maintenance tasks, tree -trimming, and cleaning of transit bench areas 94 C/ O O O O G 0 d Q. 0 v �a I d O c « c 4A c W U, C o o O O O O J CD "-" C 4! O N N o N 0 N 0 N �^ U C Q ni E M " GO ^ O 0p O O C E d,. O N O O Q$ l0cc E' N Q \ y O ' lzr eq 00 CIO C14 C> o 17 LU 3 m L L L L L V/YYom^^' CA CD ua„esl,80 � V) a a a a N � a G N v O t+ 0 C/ N O U U v RIDGEWOOD AVENUE COST SUMMARY ACTIVITY FUND AMOUNT ACTIVITY TOTAL 1. Construction Monitoring GF 125,000 2. Decorative Street Lighting BF -B 165,000 4. Landscaping BF 206,000 5. Street Signs GF 41,000 6. Decorative Pavers BF 110,000 7. Street Paving GF -S 181,565 8. Storm Water Improvements SW 130,000 9. Road/Sidewalk construction GF -B 167,000 10. Road/Sidewalk construction GF 550,000 1,675,565 - Available GF General Fund- 1,064,565 713,731 GF General Fund - Ridgewood Paving Reserve - 169,271 - GF Stimulus Funds - 181,563 BF -8 Beautification - Bennix Funds 165,000 172,350 7,350 BF Beautification Fund - Reserves 316,000 466,205 150,205 SWF Storm Water Reserves 130,000 130,000 - TM Tree Mitigation funds - - 1,675,565 1,833,120 157,5SS Clty Of Cape Canaveral 2009-10 Fiscal Year Budget Police Education Fund 101-000- 2006-07 2007-08 Code Descriotlon Actual Actual Income 2008-09 kdiusted 2009-10 % Requested Change 1,150 Revenue 2,800 40% 300100 Cash Forward 1,646 - 950 351300 Police Education Income 2,477 2,315 2,000 361100 Interest Income 47 35 50 369300 Refund Of Prior Yr Exp. - - - TOTAL Revenue 4,170 2,350 3,000 2009-10 % Requested Change 1,150 21% 2,800 40% 50 0% - 0% 4,000 33% These funds are collected by the Court System and dedicated to the continued education of the Cape Canaveral Sheriffs Precinct. Payment is made directly to the Sheriffs Department at the beginning of each fiscal year. This money is included in the Sheriffs contract. 101-027-521- 2006-07 2007-08 Code Description Actual Actual EXPENDITURES 2008-09 Wusted Expenditures 810000 Education & Training 4,170 - 2,950 990000 Operating Contingency - 2,350 50 Total Operating Expenses 4,170 2,350 3,000 X77 2009-10 % Requested Change 4,000 36% - -100% 4,000 33% City Of Cape Canaveral 2009-10 Fiscal Year Budget General Fund - Police Education Fund Revenues And Expenditures Description Detailed Justification Revenues Cash Forward Revenue brought forward from prior year to fund current expenditures. Police Education Income Fees collected from Fines & Forfeitures. Interest Income Interest earned on Investments. Refund Of Prior Year Expenses Refunds collected in prior year for expenditures budgeted but not completed. Expenditures Education And Training Training for Police staff within The Cape Canaveral Precinct. Contingency - Police Excess of Revenue over Budgeted Expenditures held for Contingency. City Of Cape Canaveral 2009-10 Fiscal Year Budget Fire Protection Fund 102 -000 - Revenues & Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Revenues 361100 Interest Income 461 599 420 363225 Impact Fees - Aerial Fire Truck 16,489 1,695 1,500 Total Revenues 16,950 2,294 1,920 102 -022 -581 - Expenditures 910000 Transfer To General Fund - - - 990000 Contingency 16,950 2,294 1,920 Total Expenditures 16,950 2,294 1,920 400 600 -5% -60% 1,000 -48% - 1,000 0% -48% 1,000 -48% This fund is subsidized from Impact Fees assessed on new residential and commercial construction where the elevation of the building is in excess of two stories. These funds have historically been earmarked for transfer to the General Fund for repayment of the Aerial Fire Truck. At this time, the Aerial Fire Truck loan has been satisfied. Fees received will be held in reserve to fund future Fire/Rescue needs attributable to buildings over two stones. City Of Cape Canaveral 2009-10 Fiscal Year Budget Library Fund 104 -000 - Revenue 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted LIBRARY FUND OVERVIEW 2009-10 % Requested Change - Revenue 48,150 -17% 50 301100 Cash Forward - - - 311100 Ad Valorem Taxes (.0453 Mills) 68,582 63,808 57,818 319120 Tax Penalty Income 130 174 25 361100 Interest Income 2,286 1,275 1,320 361300 Interest Income - Tax Coll. 137 104 100 364490 Sale of Fixed Assets - 103 - Total Building & Grounds Maint. 71,135 65,257 59,263 LIBRARY FUND OVERVIEW 2009-10 % Requested Change - 0% 48,150 -17% 50 100% 1,836 39% 25 -75% - 0% 50,061 -16% A voter approved Ad Valorem Tax has been utilized to maintain the exterior of the Library building and landscape the grounds. This work is done by the various departments of the city. The Cape Canaveral Public Library is operated by the Brevard County Library System. A Library Board consisting of 5 members appointed by the City Council assist in the planning and operation of the library. Meetings are held on the second Tuesday of each month. 104023 -571 - 100 Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Operating Expenses 450000 General Insurance 63,875 35,645 51,470 34,000 -34% 461000 Building & Grounds Maint. 3,041 714 1,500 1,500 0% 520000 Operating Supplies 408 175 1,000 14,440 1344% Total Operating Expenses 67,323 36,533 53,970 49,940 -7% Capital 630000 Improvements Other Than Bid - - - - 0% 640000 Capital Equipment - - - - 0% 990000 Contingency 3,812 28,724 5,293 121 -98% Total Capital 3,812 28,724 5,293 121 -98% LIBRARY FUND 71,135 65,257 59,263 50,061 -16% 100 City Of Cape Canaveral 2009-10 Fiscal Year Budget Library Fund Description I Detailed Justification Revenue Cash Forward Ad Valorem Taxes Tax Penalty Income Interest Income From Investments Interest Income -Tax Collections Sale of Fixed Assets Expenditures Library Fund Reserves brought forward as a Revenue source. Amount generated by Millage Rate of .0453. Penalties from late payment of Ad Valorem Taxes. Interest earned on City Investments. Interest earned on Tax Collection Investments. Income from the sale of surplus equipment. General Insurance Property, General Liability and Flood Insurance. Building & Grounds Maint. Includes landscaping and building maintenance costs. Operating Supplies Supplies to assist in the operation of the Library. Capital Improvements Other Than Bldg Capital Equipment Contingency - Library Excess of Revenue over Budgeted Expenditures held for Contingency 101 Overview of the Beautification Fund Established in 1968 by Ordinance, the Beautification Board was created to provide for beautification projects within the City. An ad valorem tax was established by General Election in 1986. The tax cap for this fund was set at 0.5000 mill and has never been changed. The current level is 0.3337 mill. This Board/Fund has been instrumental in creating the landscaped "look" of the City. The primary functions of this fund are: > Plan and implement projects that would facilitate the beautification goals of the City. > Maintenance of all the areas that have been improved with Beautification projects. This includes maintenance of the irrigation systems, weeding and mulching and replacement of plant material as required. Most maintenance activities are contracted out to local services. This fund also utilized an inmate crew to perform many maintenance activities. > Decorate the right-of-ways with seasonal materials as directed by the Beautification Board. Staffing Summary This fund does not maintain a dedicated staff. A portion of staff time is allocated for the fund's activities as shown below. Public Works Director Assistant Public Works Director Administrative Assistant Streets Supervisor Actual Actual Proposed 2007/08 2008/09 2009/10 0.30 0.30 0.30 0AS 0,00 0.00 0.60 0.60 0.60 0.30 0,30 0.30 Total Equivalent Full Time Staff 1.35 1.20 1.20 Major Accomplishments Continued to support "Keep Brevard Beautiful". This is a County wide non-profit organization dedicated to the motivation and education of business, school, group and individual partnerships to reduce litter, recycle, landscape and beautify for the environmental and economic benefit of Brevard County. A few of the sponsored activities of this organization are the annual Trash Bash and a program of comprehensive beach clean-up. Installed lighted flagpoles at both north and south City signs. MIM Future Outlook Continue to support "Keep Brevard Beautiful". Participate in the Ridgewood Avenue renovation project by providing landscaping to the right-of- ways and medians. Plant a flowering tree line along the Manatee Park shore. Plant areas of flowering plants around the entrances to the beach crossovers. Revenues Revenue for the Beautification Fund comes primarily from ad valorem taxes. Occasionally a contribution will be made by a citizen to provide funding for a specific activity such as a memorial planting. 103 Expenditure History Operating 104 City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund 105 -000 - Revenue 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 105 2009-10 % Requested Change 481,000 Revenues 354,695 -17% - 301100 Cash Forward - - 337,320 311100 Ad Valorem Tax (.3337 Mills) 504,730 470,014 425,919 319120 Tax Penalty Income 976 1,302 575 361100 Interest Income 28,657 19,807 24,000 361300 Interest - Tax Collections 1,006 764 800 366100 Donations - Private Source 300 1,200 - 369100 Miscellaneous Income - 25 - 369300 Refund Of Prior Year Exp. - - - Total 535,669 493,112 788,614 105 2009-10 % Requested Change 481,000 43% 354,695 -17% - -100% 18,000 -25% 200 -75% - 0% - 0% - 0% 853,895 8% City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund Description Detailed Justification Revenues Funds brought forward from a prior year for use in current year to fund Ridgewood Cash Forward Avenue Project. Bennix Reserves $ 165,000 General Reserves 316,000 $ 481,000 Ad Valorem Taxes Amount generated by the millage rate of .3337 Mills. Tax Penalty Income Penalties from late payment of Ad Valorem Taxes. Interest Income - Investments Interest earned on City investments. Interest Income -Tax Collections Interest earned on tax collection investments (Brevard County). Donations From Private Sources Fees generated from Adopt A Median Program. Miscellaneous Income All non -itemized Beautification Fund Revenues. Refund Prior Year Expense Refunds on prior year expenditures. 106 City Of Cape Canaveral Personal Services 2009-10 Fiscal Year Budget 120000 Salaries & Wages 41,406 38,039 40,511 Beautification Fund 2% 140000 Overtime - 90 105 -015 -541 - - -100% 210000 FICA Taxes 3,087 2,896 3,192 3,154 Expenditures 220000 Retirement 2,541 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Summary Life & Health Insurance 2,391 3,293 5,555 6,431 Personal Services 51,885 47,652 56,564 56,240 -1% Operating Expenses 315,392 265,077 282,771 279,720 -1% Capital 105,667 1,149 417,570 488,500 17% Grants & Aids 2,300 2,300 2,300 2,300 0% Contingency 60,425 176,934 29,409 27,135 -8% Total Beautification Fund 535,669 493,112 788,614 853,895 8% 107 Personal Services 120000 Salaries & Wages 41,406 38,039 40,511 41,234 2% 140000 Overtime - 90 1,220 - -100% 210000 FICA Taxes 3,087 2,896 3,192 3,154 -1% 220000 Retirement 2,541 1,710 2,836 2,886 2% 220100 Retirement Match 1,108 1,075 1,215 1,237 2% 230000 Life & Health Insurance 2,391 3,293 5,555 6,431 16% 240000 Worker's Compensation 1,352 548 2,035 1,297 -36% Total Personal Services 51,885 47,652 56,564 56,240 -1% 107 Operating Expenses 340000 Contract Services 251,104 221,500 241,386 244,622 1 % 400000 Travel & Per Diem - 4 250 250 0% 410000 Communications Service 644 608 560 560 0% 420000 Postage 49 121 150 100 -33% 430000 Utilities 940 908 1,250 913 -27% 450000 General Insurance 3,144 3,133 3,500 6,000 71% 493000 Awards & Recognition's 583 1,109 900 1,750 94% 510000 Office Supplies 270 93 250 50 -80% 520000 Operating Supplies 45,626 20,479 18,700 16,250 -13% 520100 Operating Supplies-Bennix 1,478 9,253 8,500 3,500 -59% 521000 Chemicals 5,629 3,390 3,175 3,325 5% 524000 Motor Fuel & Lubricants 2,750 2,929 2,500 1,500 40% 525000 Small Tools 2,607 843 1,000 250 -75% 540000 Memberships & Training 568 708 650 650 0% Total Operating Expenses 315,392 265,077 282,771 279,720 -11% 107 City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund 105 -015 -541 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Grants & Aids 820000 Aid To Private Org. 2,300 2,300 2,300 Total Grants & Aids 2,300 2,300 2,300 Contingency 990000 Contingency 60,425 176,934 29,409 Total Contingency 60,425 176,934 29,409 Total Beautification 535,669 493,112 788,614 108 - Capital 165,000 630000 Landscaping 36,565 - - 631101 Landscaping-Bennix - - 170,000 632000 Landscaping -A1A - 1,149 45,250 633000 Manatee Park Project - - - 634000 Banana River Park - - - 635000 Landscaping -Ridgewood 69,102 - 167,320 640000 Capital Equipment - - 35,000 Total Capital 105,667 1,149 417,570 Grants & Aids 820000 Aid To Private Org. 2,300 2,300 2,300 Total Grants & Aids 2,300 2,300 2,300 Contingency 990000 Contingency 60,425 176,934 29,409 Total Contingency 60,425 176,934 29,409 Total Beautification 535,669 493,112 788,614 108 - 0% 165,000 -3% - -100% 7,500 100% - 0% 316,000 89% - -100% 488,500 17% 2,300 0% 2,300 0% 27,135 -8% 27,135 -8% 853,895 8% City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund I Description I Detailed Justification I Personnel Salaries & Wages I Department % I Department Annual Wage Maintenance Supervisor 30% 17,260 Public Works Director 15% 11,925 Administrative Assistant 15% 6,967 Admin. Assistant - Tech. 15% 5,082 Total Salaries & Wages $ 41,234 Overtime Wages paid at a premium rate for excess hours worked. FICA Taxes Employee payroll taxes (7.65%) paid by the City, A benefit of 7% of regular annual wage is invested in the FLOC Pension Plan each year for all full time employees who have worked for the City for a minimum Retirement of one year. an employee is not fully vested until he/she has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary contribution of the full time employee. These funds will be invested in the FLOC Retirement Match Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for full time employees. Worker's compensation insurance is held through the League Of Cities, The rates for Maintenance Supervisor, Public Works Director and Admin. Assistant are Worker's Compensation a 3.14%, 7.65% and .29% of salaries respectively. This figure reflects an experience discount of 21 %. Operating Expenses Contract Services Landscape Maintenance Service Contract $ 142,000 Fertilization and Chemical Contract 31,000 Repairs To Irrigation Systems 2,500 Inmate Contract Services 59,622 Services Outside of Contracts 1,500 Flower Beds Contract 8,000 TOTAL $ 244,622 Travel & Per Diem Mileage and meals while attending training seminars for Public Works Administration and Board Members. 109 City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund Description Detailed Justification Communications Service Cell phone for officer overseeing the inmate work crew, contracted with Brevard County. Postage Postal service for Beautification Board and projects. Utilities Electricity for irrigation pumps and lights on projects. General Insurance Comprehensive Business, Property, and Liability insurance. Awards & Recognition's Beautification Board aesthetic and landscaping awards. Office Supplies Office supplies for Public Works Administration in support of the beautification projects. General Operating Supplies to support the Beautification Department projects and Operating Supplies maintenance of past projects. Also includes Christmas decorations. Bennix Operating Supplies Operating supplies to beautify the City provided by the Bennix Donation. Chemicals Herbicides, fertilizers and insect control. Motor Fuel & Lubricants Fuel and oil for inmate van. Small Tools Hand and power tools. Memberships in Florida Native Plant Society, Urban Forestry Seminar; FNPS Memberships &Training trade show and National Arbor Day Foundation. Capital Landscaping Landscaping-Bennix Funded Decorative Street Lighting SR Al Beautification Manatee Park Project Banana River Park Flowering Tree Planting $ 7,500 Ridgewood Avenue Renovation Decorative Street Lighting $ 165,000 110 City Of Cape Canaveral 2009-10 Fiscal Year Budget Beautification Fund Descr! tlon I Detailed Justification Landscaping of Ridgewood Ave Capital Equipment 316,000.00 Aid To Private Organizations Donation to Keep Brevard Beautiful and The Florida Native Plant Society. Contingency Excess of Revenue over Budgeted Expenditures held for Contingency. 111 Capital Project: Flowering Tree Planting - Manatee Park Project # Description/Justification of Project: This is a project to beautify the shoreline of Manatee Park. The flowering trees will be planted along the entire shoreline to continue beautification improvements to this City park. Council Goal Addressed: Beautification of City green space Proposed Start Date: 1 -Apr -10 Projected Completion Date: 14 -May -10 Note: If this project Is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Beautification Fund Budget Account Number: 105-015-541-633000 Other Funds/Dept. Involved: NA Resources Required: Description Amount Nursery - provide flowering trees (34 trees) 6,800.00 Irrigation supply contractor 700.00 Total 7,500.00 Staff Required: Assistant Public Works Director - Oversight of project Streets Supervisor - Front line oversight of project and planning Streets Department Staff - Installation of irrigation and planting of flowering trees Inmate Workers - Installation of irrigation and planting of flowering trees 112 Post Completion - Maintenance Capital Project: Flowering Tree Planting - Manatee Park Project # Funding Source: Beautification Fund Budget Account Number: 105-015-S41-520000 Other Funds/Dept. Involved: NA Maintenance Required: Description Amount Trimming of trees (in-house) - Total - Timing: Daily Weekly Monthly Quarterly Annually[X Other If Other, Explain: NA Staffing Required: Streets Supervisor - Front line oversight and project planning Inmate Workers - Tree -trimming tasks 113 d v o 0 d I� C O Q E 0 u i Q 0 0 R CL E 0 ° a o N N N N 7 0 p o � • f�/5p d O 0 00 M if _ O N Q w _0IW', ca o uOilesam© E c N L y U ❑ 3 � O a4 °� O O O O U N Id City Of Cape Canaveral 2009-10 Fiscal Year Budget Capital Expansion Fund 302 -000 - Revenue 2009-10 % 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 300-300101 Cash Forward - Police 44,802 386 - 300-300102 Cash Forward - Fire - - - 300-300103 Cash Forward - Library - - - 300-300104 Cash Forward - Parks & Rec. - 23,939 - 300-300105 Cash Forward - General Govt. 2,926 14,286 - 361-361150 Interest Income - Police 5,645 2,207 1,800 361-361160 Interest Income - Fire 2,913 2,000 1,560 361-361170 Interest Income - Parks & Rec. 7,445 4,398 2,300 361-361180 Interest Income - Library 12,460 8,172 5,400 361-361190 Interest Income - General Govt. 16,082 9,406 6,000 363-363221 Impact Fees - Police 21,459 4,410 3,500 363-363222 Impact Fees - Fire 8,616 1,126 700 363-363271 Impact Fees - Library 10,564 320 160 363-363272 Impact Fees - Parks & Rec. 20,005 606 300 363-363291 Impact Fees - General Govt. 19,726 5,394 4,500 Total Revenue 172,643 76,650 26,220 2009-10 % Requested Change - 0% - 0% - 0% - 0% - 0% 1,600 -11% 1,400 -10% 2,380 3% 5,700 6% 6,400 7% 900 -74% 325 -54% 325 103% 625 108% 850 -81% 20,505 -22% This fund was initiated in Fiscal Year 1993-1994. The Impact Fees were established in an attempt to cover the cost of providing Capital Facilities and Infrastructure needs to serve new development. These fees are collected from the permits for new construction. 115 City Of Cape Canaveral 2009-10 Fiscal Year Budget Capital Expansion Fund 302 -026 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 519-600190 Capital Exp. - General Govt. 38,734 28,263 - 519-990019 Contingency - General Govt. - - 10,500 521-600210 Capital Exp. - Police 71,906 915 - 521-990021 Contingency - Police - 7,250 5,300 522-600220 Capital Exp. - Fire Services - - - 522-990022 Contingency - Fire 11,529 - 2,260 571-600710 Capital Exp. - Library - - - 571-990071 Contingency - Library 23,024 - 5,560 572-600720 Capital Exp. - Parks & Rec. - 47,472 - 572-990072 Contingency - Parks & Rec. 27,450 2,600 Totals 172,643 76,650 26,220 116 - 0% 7,250 -31% - 0% 2,500 -53% - 0% 1,725 -24% - 0% 6,025 8% - 0% 7,250 179% 24,750 -6% City Of Cape Canaveral 2009-10 Fiscal Year Budget Law Enforcement Trust Fund 602 -000 - Revenues And Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 602 -020 - Expenditures 521-341100 School Resource Officer 3,413 4,719 5,730 41,000 616% 521-640000 Capital Equipment - - - - 0% 521-990000 Contingency 15,819 - 1,200 - -100% 521-990100 Prior Period - - - - 0% Total Expenditures 19,232 4,719 6,930 41,000 492% These funds are received as contraband forfeiture monies by the Brevard County State Forfeiture Fund and are required to be used for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs or for other law enforcement purposes. Control and expenditure of these funds must be reported on a semi annual basis. Expenditures for the School Resource Officers are spent first out of the Law Enforcement Trust Fund. When required, due to unavailability of funds, these positions are funded out of the Public Safety Division within the General Fund. The School Resource Officer, provided by the Brevard County Sheriff's Office, works out of Capeview Elementary School, The Brevard County School Board has historically provided one half of the funding for this position. They are not contributing this year. Cape Canaveral will be required to provide for the position without assistance. This position is included in the Sheriffs contract. Funding, to the extent available, is budgeted from these contraband funds. 117 Revenues 300-300100 Cash Forward - 3,015 5,730 41,000 616% 342-342100 Contraband Income - - - - 0% 359-359100 Contraband Income State 17,294 - - - 0% 359-359700 Contraband Income Federal - - - - 0% 361-361100 Interest Income 1,938 1,704 1,200 - -100% Total Revenues 19,232 4,719 6,930 41,000 492% 602 -020 - Expenditures 521-341100 School Resource Officer 3,413 4,719 5,730 41,000 616% 521-640000 Capital Equipment - - - - 0% 521-990000 Contingency 15,819 - 1,200 - -100% 521-990100 Prior Period - - - - 0% Total Expenditures 19,232 4,719 6,930 41,000 492% These funds are received as contraband forfeiture monies by the Brevard County State Forfeiture Fund and are required to be used for school resource officer, crime prevention, safe neighborhood, drug abuse education and prevention programs or for other law enforcement purposes. Control and expenditure of these funds must be reported on a semi annual basis. Expenditures for the School Resource Officers are spent first out of the Law Enforcement Trust Fund. When required, due to unavailability of funds, these positions are funded out of the Public Safety Division within the General Fund. The School Resource Officer, provided by the Brevard County Sheriff's Office, works out of Capeview Elementary School, The Brevard County School Board has historically provided one half of the funding for this position. They are not contributing this year. Cape Canaveral will be required to provide for the position without assistance. This position is included in the Sheriffs contract. Funding, to the extent available, is budgeted from these contraband funds. 117 City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund Budget Summary Revenues Cash Forward Utility Operating Revenues Sewer Expansion Revenues Other Revenues (Interest) Miscellaneous Revenues Total Estimated Revenues Expenditures Personal Services Operating Expenses Capital Outlay - Facility Improvements Capital Outlay - Equipment Capital Outlay - Collection System Improvements Capital Outlay - Reuse System Installation Debt Service - State Revolving Loan Fund Disbursements Operating Contingency Transfer Out Total Estimated Expenditures 118 $ 209,670 3,023,882 15,000 24,565 100 3,273,217 $ 1,276,092 825,111 51,200 48,000 655,782 292,033 125,000 $ 3,273,217 z w U� J W ~ O H ZJ ¢ > Q LY Q n a z W U) Y Q � 2(b w 2�: W Y az ZO 2 QO J U LU O— a J � CD Un F -- z a v—, 0 a¢ >a �fy O O I— U Z W C) Q Q (h w O F- 9 L Z cn ¢ m Q< W Q > �z �U) _¢ Z �U 0of ¢fL 4 z O F - Q i�5U H LL LL) �7- w� U) en I IH CL O z g a 119 LU U z z LU F - z_ U) Y of 0O O U� ma W U z ¢ Z W H Z 20 Lu F0� J W d D co z O a QO UW w d LL) �a wv U� w U� ~ ZJ ¢ ZQ' H Y z 20 U) zLLI zo 2(b w 2�: N Iz Q N ~ a ww z 20 U) 15 Q' w P:o az ZO 2 O¢ U) of w 0 Z z 15 w �z 2 O¢ a� O O �w Z JO ¢ m Q a -- O a w �z 2 O¢ 0 0 0� F-U Z m Z wJ W gF- Overview of the Waste Water Treatment Plant Fund The Waste Water Treatment Plant is one of the two Enterprise Funds that the City maintains. An Enterprise fund is a proprietary fund that receives revenue through fees charged for a service. The Waste water Treatment Plant processes the sewerage for the City. It treats the sewerage and redistributes the bulk as reclaimed water, used as irrigation throughout most of the City. The primary functions of this fund are: > Process the sewerage for the City. City sewage is processed through a 1.8 Million Gallon a day (MGD) Advanced Wastewater AWT Treatment Facility. This is done by directing the incoming raw sewage (influent) through a facility that consists of: Primary Treatment (First Stage) The sewage is sent through a two part process that removes all large objects carried in the sewage stream, such as rags, sticks, feminine hygiene products, cans, fruit, etc. The objects are dumped through a discharge chute into a dumpster for removal to the Brevard County land fill. The sewerage then flows through a grit removal unit. This forces the sewage into a spiral path by a motorized propeller. The grit slurry is removed from the bottom of the settling well by a grit pump to a separating hopper. The grit slurry is sent to the bar screen dumpster and removed to the land fill. > Secondary Treatment/Advanced Treatment (Second Stage) The degritted raw sewage flows by gravity through to two fermentation basins. The primary purpose is to create an anaerobic environment (free of oxygen) to promote the microorganisms (bugs) to release phosphorus. Mixers keep the sewage well mixed without adding air to the process. > Aeration Basin (Third Stage) The purpose of the aeration basin is to create an oxic (add air) zone. Two surface aerators splash the water around as a very effective way of introducing dissolved oxygen in the waste water, This promotes excess biological phosphorus removal. > Second Anoxic (Fourth Stage) The primary objective of the second anoxic basin is to create an environment to again promote the denitrification process for further removal of nitrate -nitrogen. The microorganisms (bugs) take on the nitrate -nitrogen as their oxygen source. Reaeration (Fifth State) This is done to control the dissolved oxygen. Alum is fed near the end of the reaeration process to aid in phosphorus removal and as an aid in sludge settling. The water is pumped into two clarifies that allow the sludge to settle and allow the clear water at the top to be separated from the sludge. The sludge is either returned to the fermentation process or sent to the digester, for removal. > Effluent Filtration Three sand filters help remove the solids from the clear water. The water is then sent to the chlorine contact chamber. 120 > Chlorine Contact Chamber The filtered effluent (the liquid which flows out of a process) is chlorinated to provide chemical disinfection. Disinfection is necessary to help protect downstream users (River discharge or Reuse). > Effluent Transfer Pumping Basin From this point the water is either pumped to the reuse tank or an 18 inch overflow pipe to convey the excess to the Banana River. Digester The sludge is pumped to the belt press through two sludge pumps where it is conditioned with a polymer solution and gently stirred to increase its coagulation. It is then formed into dewatered sludge cake, produced and removed from the belt by scraper blades. This sludge is removed from the plant site and sent to the Brevard County landfill. > Plant operations must follow the National Pollutant Elimination System (NPDES) requirements. The Cape Canaveral Water Reclamation Facility (WRT) is authorized to operate under guidelines and regulations established in the operation permit issued by the Wastewater permit No. FL0020541-01. > The plant operates a laboratory that tests the final outflows. This activity involves maintaining Lab certification with NELAC and keeping in compliance with Florida Department of Environmental Protection (FDEP). Laboratory records are maintained on all equipment calibrations, temperature calibrations, chemical inventory and daily QC support for the operations of the plant and laboratory. > Produce Reclaimed Water, used in irrigation. The primary source for effluent disposal for the Water Reclamation facility is land application through a reclaimed water transmission/distribution system. The reclaimed water is sent to public access (road medians, city landscape and beach ends), residential lawns, commercial areas, Cocoa Beach and Port Canaveral. > Maintain the Water reclamation Collection System. The City of Cape Canaveral's raw sewage enters the reclamation facility through the inlet channel of the pretreatment structure from a 16 -inch DI force main. The force main is fed by 10 City lift stations and 2 plant lift stations. This activity involves inspections and maintenance of all of the lift stations, collection pipes, manholes and line locates. Staffing Summary The Administration Department provides numerous services to the WWTP. Among these are payroll, accounts payable, budgeting, HR and general oversight. A percentage of Administration staff payroll is funded by the WWTP to offset expenses. 121 Plant Staffing Summary Public Works Director Assistant Public Works Director Administrative Assistant Water Reclamation Supervisor Utilities Maintenance Supervisor Instrumentation & Control Technician Operator Operator Trainee Lead Treatment Plant Operator Environmental Analyst lab Technician Utility Mechanic Maintenance Worker Total Equivalent Full Time Staff Actual Actual Proposed 2007/08 2008/09 2009/10 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 5 4 4 1 1 1 1 1 1 1 1 1 1.5 1.5 1.S 2 2 2 2 2 2 20.5 19.5 19.S Major Accomplishments The WWTP staff has been working on an Administrative Order (AO) for a number of years. Many of the major goals and objectives for the WWTP have been delayed due to the unknown cost requirements to complete the AO No. 06-2162, which is to become part of the Operational Permit issued to the City for the Water Reclamation Facility. The City has initiated a comprehensive program to maintain/upgrade the City's sanitary sewer infrastructure. Some of the issues that were addressed include: > Complete improvements to Lift Station #t1 Force Main. This new force main has been installed and is now operational. > Update eating and washing areas for the WWTP employees. This area was cleaned, repaired and painted to upgrade the employee's working conditions. > Planned for a 10 -year manhole rehabilitation project as part of the Inflow and Infiltration (1/1) Project. City staff has initiated the repair/replacement of existing manholes located throughout the City. Currently preparing cost estimates with contractors. > Perform routine annual maintenance projects. Routine maintenance projects include: > Wastewater testing/analysis (both A.O. requirements and ASR) > Repair all equipment on an as needed basis. The WWTP staff coordinated with Port Canaveral on the Aquifer, Storage and Recovery Project. Staff is coordinating with Port Canaveral Staff on an Interlocal Agreement for the use of the Port's Aquifer, Storage and Recovery (ASR) system. (if approved by the Florida Department of Environmental Protection) 122 Staff has instituted a program of improved customer service. All resident complaints concerning sanitary sewer issues are responded to within 48 hours (usually the same day). Future Outlook The anticipation is that the City's WWTP Permit will be completed by March 2010. Maintain a proactive preventive maintenance schedule on all equipment in the plant and infrastructure. Continue to work with Canaveral Port Authority on the ASR project. Completion of this intralocal agreement will be a major benefit to the City. Initiate the 10 -year manhole rehabilitation project as part of the Inflow and Infiltration (1/1) Project. Planning was done in the current year. Expenditure History Operating Capital 123 Revenues Cash Forward Cash Forward is funds taken from reserves. These are funds collected but not expended in prior years. These funds are historically used for capital purchases only as they are not reoccurring. Reserves are made up of two separate streams, general revenue and capital expansion funds. There are no restrictions on General Revenue. Capital Expansion funds were received in the process of City growth and must be used to expand/improve services required by the growth. All reserves brought forward for the proposed budget are Expansion Reserves. These will fund the 6" Emergency Pump, the Emergency Generator for Lift Station #3 and the Principal and Interest for the SRL#30, Reuse Installation Loan. Total Cash Forward General Reserves $ Expansion Reserves $ $2,500,000 $2,000,000 $1,500,000 $1,000,000 $x00,000 Cash Forward 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 300-300100 Cash Forward - 2,006,604 118,953 Grants 209,670 2009-10 Requested % Change � 76% A� Ob (Z' 'LOOS 'b�0� 'LOO'S ��A �oOh ti�� L©0 ODS 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 300-300100 Cash Forward - 2,006,604 118,953 Grants 209,670 2009-10 Requested % Change 209,670 76% These are grants awarded by State or Federal agencies for specific capital improvement. The City has made many improvements to its reuse system utilizing grants from St. John's River Water Management District. These funds have been used to install much of the reuse water delivery system. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 337-337305 St Johns River Water Mngt. District - - - - 0% 124 Operating Fees These are fees charged for services. The primary category of fees come from the sewerage services which include Utility Operating Income and Penalty Income. All developed properties within the service network in the City are required to be connected to the City's waste water treatment plant. This includes 99.9% of the developed properties. These charges are determined by an in-depth analysis of the plant and its requirements to maintain premium services. This analysis is done by an outside consultant. The last rate change was done in 2007 and the new rates were implemented in 2008. This rate structure is designed to develop the required reserves to provide the necessary funding for future requirements. These fees are considered general revenues and can be used for operating and capital operations. Reuse Hook -Up Fees are charges to provide the hook-ups required for a customer to receive reuse water used for irrigation. These fees vary depending on the property. Operating Revenues Sewer Assessment Fees These are fees charged for new development. Unlike General Revenues, Sewer Assessment Fees are restricted as to what they can be used for. These fees must be used to improve/increase the services provided as required by new growth. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 343-343530 Sewer Assessment Fees 336,325 27,909 10,000 15,000 50% Interest Income from Investments Interest income from Investments Gross interest income from investments. Most is kept with the Special Purpose Investment Account (SPIA), a pooled investment fund run by the State Treasury. A small balance is contained in the State Board of Administration (SBA). This pool is also run by the State. All funds in the SBA are contained in Fund B and unavailable for withdrawal. There are a number of investment accounts that receive interest revenue. Each of these accounts is separate as determined by Ordinance or Contract. 125 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 343-343510 Utility Operating Income 2,543,290 2,697,160 2,834,565 2,961,882 4% 343-343520 Utility Penalty Income 45,375 48,538 52,320 60,000 15% 343-343531 Reuse Hook -Up Fees 12,675 5,275 5,700 2,000 -65% Sewer Assessment Fees These are fees charged for new development. Unlike General Revenues, Sewer Assessment Fees are restricted as to what they can be used for. These fees must be used to improve/increase the services provided as required by new growth. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 343-343530 Sewer Assessment Fees 336,325 27,909 10,000 15,000 50% Interest Income from Investments Interest income from Investments Gross interest income from investments. Most is kept with the Special Purpose Investment Account (SPIA), a pooled investment fund run by the State Treasury. A small balance is contained in the State Board of Administration (SBA). This pool is also run by the State. All funds in the SBA are contained in Fund B and unavailable for withdrawal. There are a number of investment accounts that receive interest revenue. Each of these accounts is separate as determined by Ordinance or Contract. 125 Miscellaneous Income Sale of Fixed Assets Income generated through the sale of fixed assets held by the City. Miscellaneous Income All non -itemized revenue funds. Refund of Prior -Year Expenditure Refund of expenditures made in a prior year. Interfund Transfer These are funds that have been transferred into the WWTP Fund from other funds within the City. 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 364-364490 Sale Of Fixed Assets - 42,497 - 369-369100 Miscellaneous 423 36,168 100 369-369300 Refund Prior Year Expenditure - 264 - 381-381403 Interfund Transfer - 904 - Total Operating Revenue Total Expansion Fund Revenue Total Cash Forward Total Budget Revenue 126 2009-10 % Requested Change 14,325 -10% 10,000 -42% 40 -97% - -100% 200 -95% - -100% 2009-10 % Requested Change 0% 100 0% 0% 0% $ 3,034,182 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 361-361110 Interest -Expansion Funds 73,204 46,962 15,900 361-361140 Interest -Revenue Fund 69,351 11,938 17,370 361-361141 Int. -Water Reuse Escrow 2,681 1,055 1,470 361-361142 Int. -Water Reuse Reserve 2,060 740 1,190 361-361143 Int.-WWTP Escrow 6,496 2,915 3,985 361-361144 Int.-WWTP Reserve 7,954 2,900 4,485 Miscellaneous Income Sale of Fixed Assets Income generated through the sale of fixed assets held by the City. Miscellaneous Income All non -itemized revenue funds. Refund of Prior -Year Expenditure Refund of expenditures made in a prior year. Interfund Transfer These are funds that have been transferred into the WWTP Fund from other funds within the City. 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 364-364490 Sale Of Fixed Assets - 42,497 - 369-369100 Miscellaneous 423 36,168 100 369-369300 Refund Prior Year Expenditure - 264 - 381-381403 Interfund Transfer - 904 - Total Operating Revenue Total Expansion Fund Revenue Total Cash Forward Total Budget Revenue 126 2009-10 % Requested Change 14,325 -10% 10,000 -42% 40 -97% - -100% 200 -95% - -100% 2009-10 % Requested Change 0% 100 0% 0% 0% $ 3,034,182 $ 29,365 $ 209,670 $ 3,273,217 al][11af i SEWER ENTERPRISE FUND Debt Service - Ste Revolving Loan Fu Disbursements 20% Capital Outlay - Reuse System Installation 0% Capital Outlay - Collectior System Improvements 1% Capital Outlay - Equipmenl 2% Capital Outlay - Facilit, Improvements 0% EXPENDITURES Operating Contingency 127 Personal Services 39% City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund 401 -010 -535 - Expenditures 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change Summary Personal Services Personal Services 1,152,778 1,175,088 1,262,778 1,276,092 1% Operating Expense 940,731 962,009 867,525 825,111 -5% Capital - 1,167,466 27,120 99,200 266% Debt Service 649,383 649,383 649,384 655,782 1 % Transfers & Contingency 356,942 239,684 259,231 417,033 61% Total Sewer Fund 3,099,834 4,193,630 3,066,038 31273,217 7% 128 Personal Services 110000 Executive Salaries 140,810 143,149 144,723 147,559 2% 120000 Salaries And Wages 738,784 747,149 772,954 775,038 0% 140000 Overtime 7,319 21,729 16,672 19,989 20% 140010 Special Pays - - 10,000 - -100% 160000 Christmas Bonus Special Pay - - - - 0% 210000 Fica Taxes 67,285 69,020 71,478 72,108 1 % 220000 Retirement Contribution 53,604 36,495 64,237 64,582 1 % 220100 Retirement Match 20,840 22,657 27,530 27,678 1% 230000 Life And Health Insurance 103,085 113,200 128,287 150,423 17% 240000 Worker's Compensation 21,050 19,216 26,897 18,714 -30% 250000 Unemployment Comp. - 2,474 - - 0% Total Personal Services 1,152,778 1,175,088 1,262,778 1,276,092 1% Operating Expenses 310000 Legal Fees 899 195 4,000 4,000 0% 313000 Engineering Services 48,953 50,721 36,800 20,100 -45% 314000 Physicals 330 175 800 800 0% 320000 Audit Expense 20,934 17,250 21,299 24,495 15% 340000 Contract Services 58,662 7,758 1,210 420 -65% 400000 Travel & Per Diem 2,521 1,115 3,500 3,500 0% 410000 Communications Service 8,011 8,837 5,500 5,196 -6% 420000 Postage 444 557 600 600 0% 430000 Utilities 226,016 211,327 206,252 217,920 6% 431000 Sludge Disposal Fees 68,001 64,212 66,990 69,600 4% 450000 General Insurance 209,885 171,296 213,610 165,000 -23% 461000 Building & Grounds Maint. 8,621 21,939 24,600 23,050 -6% 462100 Plant & Equip. Maint. 93,768 93,955 88,873 85,873 -3% 462200 Collection System Maint. 35,151 137,106 30,000 32,200 7% 128 City Of Cape Canaveral Capital 630000 2009-10 Fiscal Year Budget - 395,559 19,000 - -100% 630500 Lift Station Rehab. Sewer Enterprise Fund - 48,000 100% 630800 Force Main Replacement - 365,579 401 -010 -535 - - -100% 631000 Coll. System Improvement - 148,996 2,230 - -100% 631300 Reuse Installation Expenditures - - 0% 640000 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 470000 Printing - 249 1,500 1,500 0% 520000 Operating Supplies 18,880 16,511 9,000 9,000 0% 520001 Safety Supplies 1,659 1,953 4,000 2,000 -50% 521000 Chemicals 69,637 83,250 69,000 89,000 29% 523000 Uniforms 6,100 5,611 5,984 5,900 -1% 524000 Motor Fuel & Lubricants 7,072 15,278 19,000 7,620 -60% 525000 Small Tools 2,481 3,966 2,000 2,000 0% 526000 Lab Supplies 32,332 34,220 30,000 38,580 29% 528000 Reuse Supplies/Maint. 6,433 6,176 10,500 6,000 -43% 540000 Memberships & Training 6,796 2,728 4,857 3,157 -35% 541000 Operating Fees & Lic. 7,146 5,625 7,650 7,600 -1% Total Operating Expenses 940,731 962,009 867,525 825,111 -5% Transfers & Contingency 910000 Transfer To Gen. Fund 125,000 125,000 125,000 125,000 0% 930000 Loss On Disposal Of Asset - 114,684 - - 0% 990000 Contingency 231,942 - 134,231 292,033 118% Total Transfers & Contingency 356,942 239,684 259,231 417,033 61% Total Sewer Fund 3,099,834 4,193,630 3,066,038 3,273,217 7% 129 Capital 630000 Facility Improvements - 395,559 19,000 - -100% 630500 Lift Station Rehab. - 75,118 - 48,000 100% 630800 Force Main Replacement - 365,579 4,830 - -100% 631000 Coll. System Improvement - 148,996 2,230 - -100% 631300 Reuse Installation - 38,549 - - 0% 640000 Capital Equipment - 143,665 1,060 51,200 4730% Total Capital - 1,167,466 27,120 99,200 266% Transfers & Contingency 910000 Transfer To Gen. Fund 125,000 125,000 125,000 125,000 0% 930000 Loss On Disposal Of Asset - 114,684 - - 0% 990000 Contingency 231,942 - 134,231 292,033 118% Total Transfers & Contingency 356,942 239,684 259,231 417,033 61% Total Sewer Fund 3,099,834 4,193,630 3,066,038 3,273,217 7% 129 Debt Service 711000 SRLF CS120825020 Debt 379,539 391,304 403,435 422,340 5% 711100 SRLF CS120825030 Debt 107,923 111,152 114,478 117,903 3% 720000 SRLF Interest 161,921 146,927 131,471 115,538 -12% Total Debt Service 649,383 649,383 649,384 655,782 1% Transfers & Contingency 910000 Transfer To Gen. Fund 125,000 125,000 125,000 125,000 0% 930000 Loss On Disposal Of Asset - 114,684 - - 0% 990000 Contingency 231,942 - 134,231 292,033 118% Total Transfers & Contingency 356,942 239,684 259,231 417,033 61% Total Sewer Fund 3,099,834 4,193,630 3,066,038 3,273,217 7% 129 City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund - WWTP Description Detailed Justification Personnel Executive Salaries I Department % I Department Annual Wage City Manager 30% 32,960 Administrative Asst. (2) 30% 24,411 City Treasurer 30% 27,468 Accounting Clerks (2) 50% 39,926 City Clerk 30% 22,795 Deputy City Clerk 30% - Total Salarles/Wages $ 147,559 Personnel Salaries & Wages I Department % I Department Annual Wage I Public Works Director 70% 39,734 Administrative Assistant 70% 32,512 Administrative Assistant -Tech 40% 23,718 Assist Public Works Director 85% 29,442 Water Reclamation Super. 40% 59,509 Utilities Maint. Supervisor 100% 47,008 Inst. & Control Tech. (1) 100% 48,339 Operator (4) 100% 158,434 Operator Trainee (1) 100% 33,197 Lead Treatment Plant Oper. 100% 53,498 Environmental Analyst 100% 46,509 Lab Technician (1.5) 100% 75,634 Utility Mechanic (2) 100% 71,032 Maintenance Worker (2) 100% 56,472 TOTAL SALARIES & WAGES $ 775,038 Overtime Wages paid at time and a half for excess hours worked. A merit pool account for the employees. Funds from this account will be Special Pays reallocated during the fiscal year as merit increases are awarded. Christmas Bonus Spec. Pay Special Christmas Bonus Pay For Sewer Fund Employees. FICA Taxes Employee payroll taxes (7.65%) paid by the City. 130 City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund - WWTP Description Detailed Justification A benefit of 7% of regular annual wage invested in the FLOC Pension Plan Retirement each year for all full time employees who have worked for the City for a minimum of one year. an employee is fully vested when helshe has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary Retirement Match contribution of the full time employee. These funds will be invested in the FLOC Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for full-time employees. Worker's compensation insurance is held through the League Of Cities. The rales for the Public Works Director, Lab Technicians and Field Sanitation Worker's Compensation Workers are 7.65%. Sanitation Operators are charged at 3.48% and Clerical Workers are .29%. Budgeted figures reflect an experience discount of 21%. Unemployment Comp. Unemployment claims from terminated employees. Operating Expenses Legal Fees Attorney's fees. Engineering Services Dep Permit Testing $ 15,000 Lab Testing $ 2,750 Bioassy (Biannual) $ 1,000 Sludge Testing (Quarterly) $ 750 Cryptosporidium + Giardia $ 600 $ 20,100 Physicals Pre-employment physicals. Audit Expense 50% of annual city audit. Contract Services Mowing services, generator, A/C and instrumentation services. Travel & Per Diem Mileage/meals for employees attending conferences and training seminars. Communications Service Telephone, cell phone, internet and Nextel services. Postage Postal services. Utilities Sewer plant water and electricity. Reuse pumping station electricity. Lift station electricity. Sludge Disposal Fees Fees associated with monthly dumping of sludge at the County facilities. 131 City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund - WWTP Description Detailed Justification General Supplies Paper, cleaning and office supply products. General Insurance Liability and property insurance. Building & Grounds Maint. Materials and maintenance of sewer plant complex and grounds. Plant & Equipment Maint. Repairs and maintenance of plant equipment. Collection System Maint. Repairs and maintenance of sewer lines and lift stations. Printing Printing of business forms. Operating Supplies General supplies to support department operations. Safety Supplies Safety equipment. Chemicals Chemicals needed to operate plant. Uniforms Uniform service and safety shoes for employees. Motor Fuel & Lubricants Fuel and oil for vehicles and equipment. Small Tools New and replacement tools. Lab Supplies Materials and supplies needed to operate laboratory. Reclaimed Water Supplies Necessary hardware and Supplies for establishing and maintaining reuse service connections. FW & PCOA annual membership; FS EA annual membership: Books and Memberships &Training instruction manuals, subscriptions, registration fees for school and seminars. Operating Fees & Licenses FDEP plant, lab and operator permits and licenses. Capital Facility Improvements Lift Station Rehabilitation Generator for LS#3 132 48,000 City Of Cape Canaveral 2009-10 Fiscal Year Budget Sewer Enterprise Fund - WWTP Descr! tion Detailed Justification $ 48,000 Force Main Replacement Collection System Improvement Reuse Project -Installation Capital Equipment: 6" Emergency lift station pump (Impact Fee eligible) 45,000 Polmer system for belt press 6,200 $ 51,200 Debt Service State Revolving Wastewater Loan Principal payments on WWTP loan #CS120825020. State Revolving Reuse Loan Expense Principal payments on reuse loan #CS120825030. State Revolving Loan Int Interest on WWTP and reuse loans with State Of Florida. Transfers & Contingency Funds transferred to the General Fund to help defray the costs of Transfer To General Fund administration services provided by the City Clerk's, the City Treasurer's and the City Manager's office. Loss On Disposal Of Asset Loss on the disposal of a capital item. Contingency Excess of Revenue over Budgeted Expenditures held for Contingency. 133 Capital Project: Polymer System For the Belt Press Project # Description/Justification of Project: This System is a Liquid Polymer Blend and feed system that coagulate and thicken the sludge to be Pressed. The system is 14yrs. Old. The Equipment is Design to last about 10 yrs. Council Goal Addressed: Provide uninterrupted service to the Treatment in The Wastewater Plant Proposed Start Date: 11/2/2009 Projected Completion Date: 15 -Jan -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Current Revenues Budget Account Number: 401-010-535-640000 Other Funds/Dept. Involved: Resources Required: Description Amount Bids for the Equipment - Cost 6,200.00 6,200-00 Staff Required: Public Works Director -Oversight of Equipment Assistant Public Works Director- Front line oversight of the Project & Planning Collection Supervisor- Frontline Costs of the Project and Planning 134 Post Completion - Maintenance Capital Project: Polymer System for the Belt Press Project q Funding Source: Impact Fees Budget Account Number: 401-010-353-462100 Other Funds/Dept. Involved: Maintenance Required: Description Amount Daily inspection of Equipment Daily Maintenance of Equipment per Manual Timing: Daily Weekly Monthly Quarterly Other If Other, Explain: and as needed repairs Staffing Required: Collection Maintenance Supervisor and Staff Inspections has needed 135 0- o o' c yr 4) (1) > a a 0 w w a E o. V m v Q m ro °' E U) 'c v a c O ct c d C> O d o m y ar � O O N E N 4) ,0 ca V O O C' U � h t� rs uj +� a 1 els }i r7 � © Y C Ai M 0,. lCJ W E tr Capital Project: Stand -By Generator L/S 3 Project # Description/Justification of Project: Stand -By Generator is for Emergency Electrical Power to keep the L/S running during a Storm, Hurricane for Council Goal Addressed: Proposed Start Date: Projected Completion Date: Funding Source: To Maintain uninterrupted services to the city residents 5 -Oct -09 30 -Jan -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Budget Account Number: Other Funds/Dept. Involved: Impact Fees 401-010-535-630500 Resources Required: Description Amount Bids for Equipment - Cost of Generator 48,000.00 Total 48,000.00 Staff Required: Public Works Director - Oversight of Project Assistant Public Works Director - Frontline Oversight of Project and Planning Collection Supervisor - Frontline Cost of the Project and Planning 137 Capital Project: Stand -By L/S 3 Project 4 Funding Source: Budget Account Number: Other Funds/Dept. Involved: Post Completion - Maintenance Impact Fees 401-010-535-462200 Maintenance Required: Description Maintenance Contract Amount 775.00 Total 775.00 Timing: Daily Weekly Monthly Quarterly Annually OtherEx If Other, Explain: (2) Twice a year for maintenance Staffing Required: Collection Supervisor and Staff 138 CL O to a� � � a o d CL a' v, R a u o c E h n w� N c a b a U V 0 G. in U 0 o «� Q d V o0 v t C r-1 ria LUA � CL � y y ky �j ALAS 0 � � L l 00 cd O = N .._. — — �. ,. ISA. ar S Capital Project: 6" Portable Pump for Emergency Pumping Project tt Description/Justification of Project: For Storms, Hurricane, Flooding and Sewer Repairs Council Goal Addressed: Proposed Start Date. Projected Completion Date: Health and Safety for the City Residents S -Oct -09 30 -Jan -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Impact Fees Budget Account Number: Other Funds/Dept. Involved: 401-010-535-6340000 Resources Required: Bids for Equipment Cost Staff Required: Description Amount 45,000.00 Total 45,000.00 Public Works Director - Oversight of the Purchase of Equipment Asst. Public Works Director - Frontline oversight of the Purchase of Equipment Collections Supervisor - Frontline oversight of the Purchase of Equipment 140 Post Completion - Maintenance Capital Project: Purchase of a 6" Portable Pump Project # Funding Source: Impact Fees Budget Account Number: 401-010-535-462100' Other Funds/Dept. Involved: Maintenance Required: Description Amount 1 Yr Warranty Contract Maintenance as needed by the Maintenance Manual Total Timing: Daily Weekly Monthly Quarterly Annually Other If Other, Explain: Staffing Required: Collection Supervisor and Staff 141 / k � � > $� � � \ E 0 . U � I � � a §. a � 2 9 — E / ujU 4z ` o \. E U / ON f <■ e \ � k \ � — \ . . y k § ® � \ \ fU011al5alaa 2 :�j2 . � ..... t ■ f§ c. CL EJ ƒ \ . \ . . . 00 Overview of the Stormwater Fund Established in 2003, the Stormwater Enterprise Fund is the newest fund to the City of Cape Canaveral. The primary purpose of this fund is to improve the quality of the City's Stormwater before it is discharged into the Banana River. Funded entirely by user fees and various grants, this fund is a proprietary fund, much like the Waste Water Treatment Fund. A full time employee was hired in January 2005 to administer the City's Stormwater Utility program and to continue implementing the programs and projects outlined in the City's National Pollutant Discharge Elimination System (NPDES) permit and the Stormwater Master Plan. This position has since migrated to the Assistant Public Works Director position. The primary functions for this fund are: > Maintain the City's Stormwater system. This is also the primary purpose of this fund. This activity has been mandated by the State of Florida and the FDEP. Activities that contribute to the maintenance of the system are: > This activity involves the inspection and maintenance of all stormwater pipes, inlets, manholes, baffle boxes drainage ditches and drainage swales. > Maintain the National Pollutant Discharge Elimination System (NPDES) requirements. This activity involves the enforcement of erosion/sedimentation control regulatory requirements at construction sites, the preparation of the City's NPDES permit documents and the performance of the NPDES permit requirements. > Participate in developer plan reviews concerning Stormwater requirements. This activity involves the active participation in the construction plans review process to ensure that new construction is in compliance with Stormwater regulations. > Stormwater Regulatory Review. This activity involves the researching and monitoring of new Stormwater regulations which affect the City's Stormwater improvement efforts and the participation in regional professional Stormwater groups. Staffing Summary Actual Actual Proposed 2007/08 2008/09 2009/10 Stormwater Director 1 0.25 0.25 Total Equivalent Full Time Staff 1 0.25 0.25 143 Major Accomplishments Initiated routine program to clean Stormwater outfalls to the Banana River. Outfalls are now routinely inspected after heavy rainfall events. Most outfalls "clean themselves" due to high Stormwater flow in the pipes. A project was budgeted to clean up the southern portion of the Central Ditch utilizing a grant from St. John's River Water Management District (SJRWMD). Unfortunately the grant was rescinded by the SJRWMD. The City continues to move forward with design drawings for flood control measures, The planned improvements will be funded by the Stormwater Utility. Currently working on easement and permitting issues to improve and maintain the northern portion of the Central Ditch. New Stormwater inlets were installed in Harbor Heights. Selected Stormwater pipes were also TV monitored to determine current conditions. Tasked with improving the Stormwater system in the NE portion of the City in the Solana Lakes Area. A number of tasks were completed: > Information was provided to residents for the possibility of using Stormwater for irrigation water. > Improvements were constructed so that excess Stormwater from the Villages of Seaport could be pumped to the City's Stormwater system. > Cost estimates were gathered to conduct an engineering study of Port Canaveral's Stormwater system. This information was provided to the area Homeowner's Associations. Future Outlook Stormwater improvements to the Central Ditch, Complete flood control measures (new headwalls, stormwater diversion structures, fencing, etc.) immediately south of West Central Boulevard. This will be a maintenance project and grant funding is unlikely. Continue stormwater inlet change -outs. Continue to change selected Stormwater inlets (6) to at - grade inlets similar to the new inlets in the Harbor Heights neighborhood. Dredging of northern portion of the Central Ditch. Obtain expanded easements and permits to thoroughly dredge the Central Ditch north of West Central Boulevard. Dredging of southern portion of the Central Ditch. Obtain permits to thoroughly dredge the Central Ditch south of West Central Boulevard. Ridgewood Avenue Redevelopment Project. Complete stormwater improvements as part of this redevelopment project. TV monitor stormwater system. Initiate a three year plan to TV monitor the City's entire stormwater system and make repairs where required. 144 FEMA funds. Obtain funding from FEMA to reconstruct the shoreline areas along the Banana River Park, Manatee Park and the Waste Water Treatment Plant. Revenues The primary revenue streams for the Stormwater Enterprise Fund are fees for service and grants. Fees remain at $3 per eru (Equivalent Residential Unit) as established at the origin of the fund, Credits against the established eru are issued dependent on the amount of storm water retained on the location using swales or retention ponds. The Stormwater Fund receives grants from a number of agencies. These include the Florida Department of Environmental Protection, the St. John's River Water Management District and the Community Development Block Grant. Expenditure History Operating 145 Capital 146 Cash Forward Cash Forward is funds taken from reserves. These are funds collected but not expended in prior years. These funds are historically used for capital purchases only as they are not reoccurring, Because the primary purpose of the Storm Water Fund is to provide a safe and environmentally friendly way to remove storm water from the City's streets, Reserves are not restricted to Capital Purchases but can be used for expanded maintenance projects. Reserves were budgeted for the Ridgewood Avenue renovation in FY 2008-09, but not used. These funds are again pulled forward to fund the stormwater facets of the Ridgewood Avenue project. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 300100 Cash Forward - - 109,400 130,000 19% Grants These are grants awarded by State or Federal agencies for specific capital improvement. The City has made numerous improvements to its stormwater system utilizing grants from St. John's River Water Management District, Florida Department of Environmental Protection and Community Development Block Grants. These funds have been used to establish the fund, install baffle boxes and other improvements. There are no grants budgeted this year. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 334361 SJRWMD Grants 1,835 - - - 0% 334364 Dept of Environment Protection - - 143,000 - -100% 334600 Storm Water Grants 100,000 - - - 0% Utility Fees Revenues for the Storm Water Fund mainly consist of a utility fee based upon Equivalent Residential Units (ERU's) The current ERU value is $3 per unit per month, billed through the City of Cocoa. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 343900 Storm Water Utility Fees 348,145 349,243 334,200 345,960 4% Interest Income from Investments Gross interest income from investments. Most is kept with the Special Purpose Investment Account (SPIA), a pooled investment fund run by the State Treasury. A small balance is contained in the State Board of Administration (SBA). This pool is also run by the State. All funds in the SBA are contained in Fund B and unavailable for withdrawal. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 361100 Interest From Investments 26,739 25,354 17,200 17,000 -1% 147 Miscellaneous Income Miscellaneous Income All non -itemized revenue funds. Refund of Prior -Year Expenditure Refund of expenditures made in a prior year. 2006-07 2007-08 2008-09 2009-10 % Code Description Actual Actual Adjusted Requested Change 369100 Misc. Income - - - - 0% 369300 Refund Of Prior Yr Expense - - - - 0% Total Operating Revenue $ 362,960 Total Cash Forward $ 130,000 Total Revenue 148 $ 492,960 Clty Of Cape Canaveral 2009-10 Fiscal Year Budget Storm Water Fund 403 -018 -538 - Expenditures 2009-10 % Requested Change 19,815 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted Summary -18% 19,686 14,292 Personal Services 62,661 29,317 19,426 Operating Expense 58,331 107,656 62,958 Capital - 15,851 394,945 Contingency 355,726 221,773 126,471 Total Storm Water Fund 476,718 374,597 603,800 2009-10 % Requested Change 19,815 2% 217,410 245% 250,000 -37% 5,735 -95% 492,960 -18% 149 Personal Services 120000 Salaries & Wages 45,149 19,686 14,292 14,721 3% 140000 Overtime - - - - 0% 160000 Christmas Bonus - - 57 - -100% 210000 FICA Taxes 3,431 1,481 1;093 1,126 3% 220000 Retirement Contribution 3,369 1,874 1,000 1,030 3% 220100 Retirement Match 1,323 659 429 442 3% 230000 Life & Health Insurance 5,880 5,519 1,863 2,149 15% 240000 Workers Compensation 3,510 98 692 347 -50% Total Personal Services 62,661 29,317 19,426 19,815 2% Operating Expenses 310000 Legal Services 5,625 5,700 - -100% 310100 Engineering Fees - - - - 0% 314000 Physicals - - - - 0% 330000 Professional Services 6,687 36 1,000 - -100% 340000 Contract Services - - - - 0% 400000 Travel & Per Diem 392 - 100 - -100% 410000 Communications Service 497 570 313 560 79% 420000 Postage 65 133 100 150 50% 450000 General Insurance 5,021 3,942 5,145 5,500 7% 461000 Systems Maintenance 38,753 94,296 47,700 208,300 337% 462000 Equipment Maintenance 1,908 - 200 400 100% 480100 Public Education 224 212 200 - -100% 510000 Office Supplies 331 92 150 100 -33% 520000 Operating Supplies 1,686 1,200 700 800 14% 523000 Uniforms And Shoes - - 150 - -100% 524000 Motor Fuel & Lubricants 916 1,004 800 800 0% 149 City Of Cape Canaveral 2009-10 Fiscal Year Budget Storm Water Fund 403 -018 -538 - Expenditures 2006-07 2007-08 2008-09 Code Description Actual Actual Adjusted 525000 Small Tools 528 83 250 540000 Memberships & Training 1,325 463 450 Total Operating Expenses 58,331 107,656 62,958 Capital 630000 Improvements Other Than - 12,190 131,945 Buildings 631001 Canaveral Ditch Project - 3,661 263,000 631500 FEMA Mitigation - - - 640000 Machinery & Equipment - - - Total Capital - 15,851 394,945 Contingency 930000 Loss On Disposal Of Asset - 11,643 - 990000 Contingency 355,726 210,130 126,471 Total Contingency 355,726 221,773 126,471 Total Storm Water Fund 476,718 374,597 603,800 150 2009-10 % Requested Change 100 -60% 700 56% 217,410 245% 130,000 .1% 120,000 -54% 0% 0% 250,000 -37% - 0% 5,735 -95% 5,735 -95% 492,960 -18% City Of Cape Canaveral 2009-10 Fiscal Year Budget Storm Water Fund Description Detailed Justification Personal Services Salaries & Wages Department % Department Annual Wage Storm Water Utility Coordinator 25% 14,721 Total Salaries/Wages $ 14,721 Overtime Wages paid at time and a half for excess hours worked. Christmas Bonus Special Christmas bonus pay for Storm Water Fund employees. FICA Taxes Employee payroll taxes (7.65%) paid by the City. A benefit of 7% of regular annual wage invested in the FLOC Pension Plan Retirement Contribution each year for all full time employees who have worked for the City for a minimum of one year. An employee is fully vested when he/she has been with the City a full 5 years. A benefit of up to 3% of regular annual wage, matched to the voluntary Retirement Match contribution of the full time employee. These funds will be invested in the FLOC Pension Plan. The City's contribution will follow the vesting requirements of the 7% plan. Life & Health Insurance The City provides health and life insurance for full-time employees. Worker's compensation insurance is held through the League of Cities. The Worker's Compensation rate for Storm Water Fund employees is 3.14% of their salary. This figure reflects an experience discount of 21 %. Operating Expenses Legal Services Legal fees. Physicals Pre-employment physicals. Professional Services Travel & Per Diem Meals and mileage for employees while attending vocational seminars. Communications Service Telephone services. Postage Postal service. General Insurance Comprehensive Business, Property, and Liability insurance. 151 City Of Cape Canaveral 2009-10 Fiscal Year Budget Storm Water Fund Descri tlon Detailed Justification System Maintenance Repairs to Inlets $ 38,100 Baffle Box Cleaning 15,000 Street Sweeping 9,200 Central Ditch Maintenance 1,500 Herbicides for Central Ditch 1,500 New Tops for Stormwater Inlets 28,000 TV Monitoring of Stormwater Lines (3 year pro 100,000 Permitting/cleaning of the Central Ditch. 15,000 $ 208,300 Equipment Maintenance Equipment and vehicle repair. Public Education Storm water awareness education - per license requirement. Office supplies Office Supplies. Operating Supplies General supplies needed for operation. Uniforms & Shoes Uniform service and safety shoes for employees, Motor Fuel & Lubricants Fuel and oil for vehicles and equipment. Small Tools Hand and electric tools. Memberships & Training Registration fees for vocational seminar and training or resource manuals for employees. Capital Improvements Other Than Buildings Stormwater Line Replacement $ 140,000 Ridgewood Avenue Project $ 130,000 $ 270,000 Canaveral Ditch Project Permitting/Cleaning of Central Ditch $ 15,000 Infrastructure Improvements to South Central $ 120,000 Ditch $ 135,000 FEMA Mitigation Funds provided by FEMA through the Federal and State Governments to mitigate a potential threat from disaster. 152 City Of Cape Canaveral 2009-10 Fiscal Year Budget Storm Water Fund Description Detailed Justification Machinery & Equipment Loss On Disposal Of Asset Loss on the disposal of a Capital Item. Contingency Undesignated Expenses derived from additional available resources. 153 Capital Project: Stormwater Line Replacement -West Central Boulevard Project It Description/Justification of Project: The stormwater line on the northern side of West Central Boulevard is constructed of galvanized metal. Inspection of the line indicates that failure could occur in the near future. Council Goal Addressed: Monitor/repair stormwater system Proposed Start Date: 4 -Jan -10 Projected Completion Date: 30 -Mar -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Stormwater Utility Budget Account Number: 403-018-538-630000 Other Funds/Dept. Involved: NA Resources Required: Description Amount Bidding review process - Contracted Firm - Materials selection - Contracted Firm - Permitting 1,500.00 Construction - Contracted firm 148,500.00 Total 150,000.00 Staff Required: Public Works Director - Oversight of project Assistant Public Works Director - Front line oversight of project and planning Maintenance Supervisor - Construction monitoring 154 Post Completion - Maintenance Capital Project: Stormwater Line Replacement - West Central Boulevard Project tt Funding Source: Stormwater Utility Budget Account Number: Other Funds/Dept. Involved: 403-018-S38-461000 NA Maintenance Required: Description Monitoring of sand deposition in stormwater line Total Amount Timing: Daily Weekly Monthly Quarterly Annually❑X Other❑X If Other, Explain: Also monitor before/after hurricanes Staffing Required: Stormwater Administrator - Annual inspection 155 4) 0 0 0 m F- 4) 0 A CL E 0 d o c +� o i. to_ E CL E ua o LU U N N N N N (j \ M M n C/1 E d O N O N O N O N taq CL E d O '', • O O ,. O O O AM ice. r LU rn O O O O O CL � G. .41 x x uoilei6aiap Mels 3 3 3 3 cw 0 N 2 E � y - L) t0 aCL c ++ 'Y- a cn O O � � N M n - -1 o c' N 1 Q Capital Project: Permitting/Cleaning of Central Ditch Project i# Description/Justification of Project: This project includes removing debris and much from the bottom of the Central Ditch - north of West Central Boulevard. Specialty equipment/staff will be used from Brevard County to complete the project. Council Goal Addressed: Maintain/clean Central Ditch Proposed Start Date: 4 -Jan -10 Projected Completion Date: 31 -Mar -10 Note: If this project Is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Stormwater Utility Budget Account Number: 403-018-538-631001 Other Funds/Dept. Involved: NA Resources Required: Description Amount City Engineer- Permitting 2,500.00 Construction - Brevard County 5,000.00 Construction - Contracted firm for sediment disposal 7,500.00 Total 15,000.00 Staff Required: Public Works Director - Oversight of project Assistant Public Works Director - Front line oversight of project and planning Maintenance Specialist - Contractor oversight 157 Post Completion - Maintenance Capital Project: Permitting/Cleaning of Central Ditch Project # Funding Source: Stormwater Utility Budget Account Number: 403-018-538-461000 Other Funds/Dept. Involved: NA Maintenance Required: Description Amount Monitor ditch conditions - Total Timing: Daily Weekly Monthly Quarterly FX Annually OtherEX If Other, Explain: Also monitor before/after hurricanes Staffing Required: Stormwater Administrator - Ditch monitoring 158 d m U) U) w a» El o a �i w 41 �a °L N fS W ty as C N O M M M O C. M M q (n O CA O O O d NF' 140 �p v, w011yeftiaa gets' 3 D 0 0 Y VA C �I O 'O 6 O C O y C C v CL rn CT Capital Project: Infrastructure Improvements to Southern Central Ditch Project # Description/Justification of Project: This project will include infrastructure improvements to the stormwater system located in the Central Ditch just south of West Central Boulevard. This project will also improve flood control in the Canaveral Drainage Basin. Councll Goal Addressed: Maintain/Clean Central Ditch Proposed Start Date: 4 -Jan -10 Projected Completion Date: 31 -Mar -10 Note: If this project is planned to take more than the fiscal year currently being budgeted, please outline the activities involved and the timing of each on the following Timeline page. Funding Source: Stormwater Utility Budget Account Number: 403-018-538-631001 Other Funds/Dept. Involved: NA Resources Required: Description Amount City Engineer - Initial design (already complete) - City Engineer - Permitting (already complete) - City Engineer - Construction oversight 14,000.00 Construction - Contracted firm 106,000.00 Bid review process - Total 120,000.00 Staff Required: Public Works Director - Project oversight Assistant Public Works Director - Front line oversight of project and planning Maintenance Specialist - Contractor oversight 160 Post Completion - Maintenance Capital Project: Infrastructure Improvements to Southern Central Ditch Project ,# Funding Source: Budget Account Number: Other Funds/Dept. Involved Stormwater Utility 403-018-538-631001 NA Maintenance Required: Description Amount Monitor infrastructure (manholes, diversion devices, etc.) - Total Timing: Daily Weekly Monthly QuarterlyF—x I Annually Other EX If Other, Explain: Also before/after hurricanes Staffing Required: Stormwater Administrator - Infrastructure monitoring 161 011 a a a U) cin o� o+ 0, CL O O el -I ell v � 7 Q O O ch LL! v C O O O t_4 CL d M M M ++ 0\ 0\ O O O D O d N O O ell \ BL E Q O O O O C O CD CD O p O O E.izr N zr O d 00 'li- O M UJ Yp O' O O m 0 0 uop�e�i��ap C m 3 I 0 m o Q> O b m O G CL C dd ', �... .--• N M Cl' Vl �D.. �... 09 O� O .--. ry_. ry d'. ir;