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Home My WebLink AboutDisaster Debris Clean-up Interlocal 2010BREVAR BOARD OF COUNTY COMMISSIONERS FLORIDA'S SPACE COAST SOLID WASTE MANAGEMENT DEPARTMENT 2725 Judge Fran Jamieson Way Building A, Room 118 Viera, FL 32940 May 20, 2010 Angela Apperson, Acting City Manager City of Cape Canaveral 105 Polk Avenue P.O. Box 326 Cape Canaveral, Florida 32920 RE: Interlocal Agreement for "Disaster Debris Clean Up" Main Number: (321) 633 -2042 Recycling: (321) 633 -2043 FAX: (321) 633 -2038 The Board of County Commissioners, in regular session on May 4, 2010, executed an Interlocal Agreement with the City of Cape Canaveral for clean -up of debris following a disaster event. Enclosed is your signed original for your use. Please note if applicable. The following statement is required for all "Notice to Proceed" actions, "No additional work involving monetary compensation is to be conducted without written authority from the County ". If you have any questions, please contact us at 321.633.2042. Sincerely, �f G ria J. arris, Administrative Assistant Enclosure FA PRINTED ON RECYCLED PAPER BREVAR RECEIVED MAY 112010 a SOLID WASTE BOARD OF COUNTY COMMISSIONERS FLORIDA'S SPACE COAS' TAMARA J. VAN FOSSAN, Clerk to the Board, 400 South Street • P.O. Box 999, Titusville, Florida 32781 -0999 Telephone: (321) 637 -20C Fax: (321) 264 -697 May 5, 2010 o MEMORANDUM Fu TO: Euripides Rodriguez, Solid Waste Management Director RE: Item III.A.11., Interlocal Agreement with City of Cape Canaveral for "Disaster Debris Clean Up" The Board of County Commissioners, in regular session on May 4, 2010, executed Interlocal Agreement with the City of Cape Canaveral for clean up of debris following a disaster event. Enclosed are two fully - executed copies of the Interlocal Agreement for your action. Your continued cooperation is greatly appreciated. Sincerely yours, BOARD OF COUNTY COMMISSIONERS SCOTT ELLIS, CLERK Tamara Van Fossan, Deputy Clerk /ii Encls. (2) cc: Contracts Administration Finance Budget PRINTED ON RECYCLED PAPER INTERLOCAL AGREEMENT Disaster Debris Removal This Agreement, entered into this Fourth day of May _,2010 by and between the City of Cape Canaveral (hereinafter referred to as the CITY) and the Board of County Commissioners of Brevard County, Florida (hereinafter referred to as the COUNTY). WHEREAS, in the event of a natural disaster, the President of the United States of America may declare Brevard County a natural disaster area and, therefore, eligible for Federal disaster relief funds for the cleanup of debris; WHEREAS, in the event of a storm- related natural disaster, such as a hurricane, severe tropical storm or tornado, disaster debris cleanup is often a critical component of the disaster recovery process; WHEREAS, debris cleanup on a countywide basis requires a coordinated effort between the municipalities, the COUNTY, and the franchised collectors in order to ensure resources are applied where the need is most critical and to ensure the public health, safety and welfare are protected; WHEREAS, the disaster debris cleanup effort will require prioritizing areas for immediate cleanup, and perhaps temporarily suspending or rescheduling regular solid waste, yard waste and recycling services; WHEREAS, the COUNTY has been given the authority and responsibility for the disposal of solid waste generated in Brevard County, including garbage, yard trash, and construction and demolition debris; WHEREAS, in order to achieve the orderly and efficient clean up of debris it is appropriate that the COUNTY, in consultation with the municipalities, coordinate the County wide disaster debris collection effort through the COUNTY'S and municipalities' franchised solid waste collectors and subcontractors; WHEREAS, in the past the Federal Emergency Management Agency (FEMA) has requested that the COUNTY apply as a single entity for disaster debris clean up funds on behalf of Brevard's municipalities and the COUNTY; WHEREAS, by applying as a single applicant, funding will be available more rapidly to both the CITY and the COUNTY with less administrative effort; and WHEREAS, upon receipt of Federal and State funds for debris cleanup, the COUNTY would make single payments to the appropriate municipalities and franchised collectors for clean-up services; NOW, THEREFORE, in consideration of the premises and mutual promises and conditions contained herein, it is mutually agreed between the parties as follows: The COUNTY, upon notification that Brevard County has been declared a Federal disaster area by the President of the United States, shall coordinate the collection of disaster related debris through the CITY'S and COUNTY'S franchised solid waste collectors on behalf of the CITY. 2. The COUNTY, in consultation with the CITY, other municipalities, and emergency response agencies, shall prioritize the areas of Brevard County in need of clean up based on the extent of damages and debris created by the event. 3. The COUNTY shall represent the CITY with the Federal Emergency Management Agency and the State of Florida in regards to reimbursement of expenditure(s) incurred for the collection of debris resulting from the natural disaster. 4. The COUNTY will compensate the CITY or the CITY'S authorized collectors for expenditures incurred in the collection of debris resulting from the natural disaster with funds received from the Federal Emergency Management Agency to the extent the COUNTY receives FEMA and State of Florida reimbursement for same. 5. The CITY shall negotiate with the franchise hauler for any expenditure(s) for debris cleanup not reimbursed by Federal Emergency Management Agency and the State of Florida. 6. The Agreement shall be effective from the date of its execution and shall remain in full force and effect as a continuing agreement. 7. Either party may terminate this Agreement in whole or in part in writing provided that no termination may be effected unless the other party is given no less than thirty days (30) prior written notice of intent to terminate. 8. Any notice, acceptance, request or approval from either party to the other shall be in writing (certified mail, return receipt requested) and shall be deemed to have been received when either deposited in the U.S. Postal Service mailbox, or personally delivered with signed proof of delivery. The address for the COUNTY and the CITY are: Euripides Rodriguez, Director Solid Waste Management Department 2725 Judge Fran Jamieson Way Building A, Room 118 Viera, Florida 32940 Angela Apperson, Acting City Manager City of Cape Canaveral 105 Polk Avenue P.O. Box 326 Cape Canaveral, FL 32920 9. The COUNTY shall enter into a contract with a vendor (or vendors) to perform debris removal and disposal following a major storm or other disaster event. 10. Following a major storm or other disaster event and after receiving authorization from the CITY, the COUNTY shall issue a Notice to Proceed to the selected vendor or (vendors) to initiate disaster recovery services. 11. The COUNTY, the CITY, and the Contractor shall coordinate the disaster - related debris removal and cleanup within the CITY. 12. The COUNTY shall apply on behalf of the COUNTY and the CITY to FEMA for disaster cleanup funding and administer the expenditures for the disaster - related debris removal Either party shall have the right to designate a different person and/or address by giving notice in conformity with this Section. IN WITNESS WHEREOF, the parties hereunto set their hands and seal the date and year first above written. ATTEST: n M-031MR50 4 l o ' ! Reviewed for,legal form and content: ATTEST: CITY OF: City ff Cape Canaveral BREVARD COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS BREVAR,Q COUNTY, FLORIDA BY: I 1%--V F As approved by "tl v Kristine Lepore, BY: t k 4:� Angela Appers n, Acting City Manager er, Vice Chairman Board on: 5/4/10 County DATE: '-I l . I // 0